Backup Documents 01/14/2020 Item #16A24 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 1 6 A 2 4
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT `VOWED
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SI
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to th�A ; my 211, ,
Office at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the i i i
Office no later than Monday preceding the Board meeting.
**NEW** ROUTING SLIP Risk Manp�aaer�tt11 nt
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already completl:with
the exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1. Risk Risk Management WA' 44-
2. County Attorney Office County Attorney Office
4. BCC Office Board of County U301 ,
Commissioners jt{ j / ' --)dr
4. Minutes and Records Clerk of Court's Office [ l
1)14-1W
5. Procurement Services Procurement Services
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event
one of the addressees above,may need to contact staff for additional or missing information.
Name of Primary Staff Ana Reynoso/PURCHASING Contact Information 239-252-8950
Contact/ Department
Agenda Date Item was JANUARY 14,2020 Agenda Item Number 16.A.24.
Approved by the BCC
Type of Document AMENDMENT #3 / Number of Original 2
Attached V Documents Attached
PO number or account N/A 17-7103 Q. GRADY MINOR
number if document is Q. GRADY MINOR& &ASSOCIAS,
to be recorded ASSOCIATES,P.A. P.A. l/
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable colu . •-ver is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signatur: STAMP OK N/A
2. Does the document need to be sent to another agency for a..itional signatur s? If yes, N/A
provide the Contact Information(Name;Agency;Address; ' one)on an • ached sheet.
3. Original document has been signed/initialed for legal sufficien• • socuments to be AR
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's N/A
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the AR
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's AR
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip N/A
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on 01/14/2020 and all changes made during N/A is not
the meeting have been incorporated in the attached document. The County an option for
Attorney's Office has reviewed the changes,if applicable. this line.
9. Initials of attorney verifying that the attached document is the version approved by the N/A is not
BCC,all changes directed by the BCC have been made,and the document is ready for the an option for
Chairman's signature. this line.
1 6 A 2 4
MEMORANDUM
Date: January 17, 2020
To: Ana Reynoso,
Procurement Services
From: Teresa Cannon, Sr. Deputy Clerk
Minutes & Records Department
Re: Third Amendment to Contract #17-7103 "West Goodlette-
Frank Road Joint Stormwater-Sewer Project"
Contractor: Q. Grady Minor & Associates
Attached for your records is an original of the referenced document above,
(Item #16A24) adopted by the Board of County Commissioners on Tuesday,
January 14, 2020.
The Board's Minutes & Records Department has kept an original as part of
the Board's Official Records.
If you have any questions, please feel free to contact me at 252-8411.
Thank you.
Attachment
16A24
THIRD AMENDMENT TO AGREEMENT #17-7103
FOR
"WEST GOODLETTE FRANK ROAD JOINT STORMWATER-SEWER PROJECT"
THIS AMENDMENT,made and entered into on this I 4`' day of 3 6s- 2020,by
and between Q. Grady Minor & Associates, PA (the "Consultant") and- Boar11 of County
Commissioners Collier County, a political subdivision of the State of Florida, (the "County" or
"Owner"):
WHEREAS, on July 11, 2017 (Agenda Item 16.A.17), the County entered into an Agreement
with Consultant to obtain the professional Design and Other Related Services concerning the "West
Goodlette Frank Road Joint Stormwater-Sewer Project"; and
WHEREAS, on July 25, 2017, the County administratively approved First Amendment to the
Agreement to correct a scrivener's error on Schedule B "Basis of Compensation," Section 2.
Compensation to Consultant,to amend the total fee amount from$659,591 to $695,591; and
WHEREAS, on November 13, 2018 (Agenda 16.A.26), the County approved the Second
Amendment to the Agreement for post-design construction administration services in the amount of
$190,844 for the first year of the two-year construction project; and
WHEREAS, the parties desire to amend the Agreement to modify Schedule A- Scope of
Services, and Schedule B- Basis of Compensation to provide an amended scope and include task fees for
Task 7, Construction Administration, and Task 9, Not-to-Exceed Fee for Reimbursable Expenses, and
increase the Total Fee for services by an amount of$199,516.00, from$886,435.00 to $1,085,951.00.
NOW, THEREFORE, in consideration of the mutual promises and covenants herein
contained, it is agreed by the Parties as follows:
1. Schedule A, Scope of Services,Task 7. Construction Administration,is hereby amended to expand
upon the current sub-tasks, attached hereto.
2. Schedule B,Basis of Compensation,2.Compensation to Consultant,is hereby amended to increase
Task 7. Construction Administration by $198,766.00 and increase Task 9 Not To Exceed Fee for
Reimbursable Expenses by$750.00,which results in an increase in the Total Fee for services from
$886,435.00 to $1,085,951.00, attached hereto.
3. Except as modified through this Agreement all other terms and conditions shall remain the same.
Words eleugh are deleted; Words Underlined are added
Page 1 of 4
Third Amendment to Agreement# 17-7103
16A24
SCHEDULE A
SCOPE OF SERVICES
* * * * *
Task No.7—Construction Administration
Task No. 7.A.-General Coordination and Meetings:
• Assist Collier County and the City of Naples as requested between the receipt of Bids and Construction
Contract Notice to Proceed.
• Attend a pre-construction meeting with the County, City, and the Contractor.
• Attend a pre-construction neighborhood informational meeting.
• - _ .. . -- - --e• -- - - - - - - - •••• _ .. .
• Property owner correspondences/log.
• Respond to requests for additional information from the Contractor.
• Coordination with property owners and business owners.
• Coordination with the County, City, and CEI consultant(if applicable)during construction.
Task No. 7.B.-Construction Administration Services:
• Review and catalog Contractor provided preconstruction videos and construction pre-assessment
forms.
• Review Contractor submitted Shop Drawings.
• Attend Construction Meetings, prepare agendas, and meeting minutes. Total of 25 meetings.
• Provide periodic observations during construction and at critical times,to certify the project complete.
• Provide clarification of plans and construction documents or make minor changes due to field
conditions.
• Respond to requests for additional information from the Contractor.
• Maintain open communication with County and City inspectors and project managers.
• Review City and County's inspection reports and provide support as necessary.
• Provide Permit Certifications(FDEP and SFWMD). Estimated five(5) FDEP partial clearances required
(water and wastewater).
• Monitor the project phone line. Monitoring shall include answering the phone calls or in the event a
phone call cannot be immediately answered, retrieve the voice mail within two hours during normal
business hours. Incoming phone call information and resolution of the phone call will be documented (in
a phone log in) and maintained by GradyMinor. Basic questions will be answered by GradyMinor with
more complex questions forwarded to the City's/County's project manager, Contractor, or CEI as
appropriate. Phone calls after normal business hours will be reviewed prior to 10:00 AM the following
business day.
• Monitor the project e-mail address. Monitoring shall include answering e-mails within two hours during
normal business hours. E-mail information and resolution of the e-mail will be documented (in an e-mail
loci)and maintained by GradyMinor. Basic questions will be answered by GradyMinor with more
complex questions forwarded to the City's/County's project manager, Contractor, or CEI as appropriate.
E-mails after normal business hours will be reviewed prior to 10:00 AM the following business day.
• Prepare Record Drawings based on County/City Inspector redline mark-ups, Contractor's redline mark-
ups, redline—s-,bu::tsiand Contractor provided Record Survey(Task No. 8 below).
• Conduct Substantial Completion Inspection (26 total)and review punch list items and make changes or
additions as necessary.
• Conduct Final Completion Inspection (1 total).
• Provide Construction close-out documents.
• Review and approve Contractor Pay Requests. Quantities will be verified by the City's/County's
inspectors.
• Provide assistance to resolve unforeseen conflicts.
County/City Inspectors shall provide GradyMinor with written inspection reports and photographs on a daily
basis.
Page 2 of 4
Third Amendment to Agreement# 17-7103
Task No. 7.C.-Miscellaneous Services: 1 6 A L 4
• Provide public relation services as requested by the County and the City. These may include additional
neighborhood meetings; presentation document preparation; meetings with residents and key
stakeholders, County/City, etc.
• One-on-one meetings with property owners.
• Keep the County and City informed on the project progress.
• Provide progress updates and status of all phases of the project and provide weekly, brief, project status
updates to the Commissioner's office.
• Incorporate County and City direction/decisions made into the Contract Documents as applicable.
• Miscellaneous construction related surveying services including the re-surveying of modification
performed since the original design survey was conducted
We have not included any resident or full-time inspection, special threshold inspection or testing in this task.
* * * * *
SCHEDULE B
BASIS OF COMPENSATION
TIME AND MATERIAL
* * * * *
2. COMPENSATION TO CONSULTANT
B.2.1. For the Basic Services provided for in this Agreement, OWNER agrees to make monthly payments to
CONSULTANT based upon CONSULTANT'S Direct Labor Costs and Reimbursable Expenses in accordance
with the terms stated below. Provided, however, in no event shall such compensation exceed the amounts
set forth in the table below.
TASK DESCRIPTION NOT TO EXCEED
AMOUNT:
1. Infrastructure Identification $183,116.00
2. Basis of Design Report $85,072.00
3. Design $311,493.00
4. Permitting $56,420.00
5. Bidding $9,782.00
6. Project Management $32,558.00
7. Construction Administration $190,844.00
$389,610.00
8. Construction As-Built Survey $TBD
9. Not-to-Exceed Fee for Reimbursable Expenses $17,150.00
$17,900.00
TOTAL FEE (Total Items 1-9) $843580
$1,085,951.00
agree to negotiate the fees and amend this Agreement.
* * * * *
Page 3 of 4
Third Amendment to Agreement# 17-7103
1 6 A24
IN WITNESS WHEREOF,the parties have executed this Third Amendment by an authorized person or agent
on the date and year first written above.
ATTEST:
Crystal K. Kinzel,Clerk of Courts& BOARD OF COUNTY COMMISSIONERS
Comptroller COLLIER COO , ' ` ' DA
4.'k,,-,4 ,° ?- + in (' ). I •C' :�._ O'
_4Ili .....1 .1... .____41
`,, ; By �",. �.
/ William L. McDaniel,Jr. ,Chairman
Dated: . -i r,'� i� l�
(SEAL) �,".•. : ti . 7' a!S
S igilitytreonly. � ,•�,;
pri�1
Contractor's Witnesses: CONTR.A€TOR)
Q. Grady Mina&Associates,P.A.
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Deputy County Attorney
Item# &Le
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Page 4 of 4 f
Third Amendment to Agreement# 17-7103 co
Detail by Entity Name Page 1 of 3
4 SAii 1 6 A24
Florida Dtpartf ent of State DIVISION OF CORPORATIONS
Department of State / Division of Corporations / Search Records / Detail By Document Number/
Detail by Entity Name
Florida Profit Corporation
Q. GRADY MINOR AND ASSOCIATES, P.A.
Filing Information
Document Number H80985
FEI/EIN Number 59-2583954
Date Filed 10/14/1985
State FL
Status ACTIVE
Last Event AMENDMENT
Event Date Filed 06/09/2017
Event Effective Date NONE
Principal Address
3800 VIA DEL REY
BONITA SPRINGS, FL 34134
Changed: 02/03/1997
Mailing Address
3800 VIA DEL REY
BONITA SPRINGS, FL 34134
Changed: 02/03/1997
Registered Agent Name&Address
MINOR, MARK W
3800 VIA DEL REY
BONITA SPRINGS, FL 34134
Name Changed: 04/28/2004
Address Changed: 04/28/2004
Officer/Director Detail
Name&Address
Title President, Director, CEO
MINOR, MARK W
3800 VIA DEL REY
BONITA SPRINGS, FL 34134
http://se arch.sunbiz.org/Inquiry/CorporationSearch/SearchResultDetail?inquirytype=Entit... 12/1 8/20 19
Detail by Entity Name Page 3 of 3
16A24
06/09/2017—Amendment View image in PDF format
04/06/2017—ANNUAL REPORT View image in PDF format
07/11/2016—ANNUAL REPQRT View image in PDF format
04/29/2015—ANNUAL REPORT View image in PDF format
04/26/2014—ANNUAL REPORT View image in PDF format
04/29/2013—ANNUAL REPORT View image in PDF format
04/30/2012—ANNUAL REPORT View image in PDF format
02/24/2011—ANNUAL REPORT View image in PDF format
01/15/2010—ANNUAL REPORT View image in PDF format
04/22/2009--ANNUAL REPORT View image in PDF format
01/07/2008—ANNUAL REPORT View image in PDF format
04/16/2007—ANNUAL REPORT View image in PDF format
04/19/2006--ANNUAL REPORT View image in PDF format
05/02/2005—ANNUAL REPORT View image in PDF format
03/21/2005—ANNUAL REPORT View image in PDF format
04/28/2004—ANNUAL REPORT View image in PDF format
01/15/2003—ANNUAL REPORT View image in PDF format
07/16/2002—ANNUAL REPORT View image in PDF format
04/09/2002—ANNUAL REPORT View image in PDF format
04/02/2001—ANNUAL REPORT View image in PDF format
01/29/2000—ANNUAL REPORT View image in PDF format
02/19/1999—ANNUAL REPORT View image in PDF format
04/09/1998—ANNUAL REPORT View image in PDF format
02/03/1997—ANNUAL REPORT View image in PDF format
02/23/1996—ANNUAL REPORT View image in PDF format
02/10/1995—ANNUAL REPORT View image in PDF format
Florida Department of State,Division of Corporations
http://s earch.sunbiz.org/Inquiry/CorporationSe arch/SearchResultDetail?inquirytype=Entit... 12/18/2019