#17-7103 Amend #3 (Q. Grady Minor) THIRD AMENDMENT TO AGREEMENT #17-7103
FOR
"WEST GOODLETTE FRANK ROAD JOINT STORMWATER-SEWER PROJECT"
THIS AMENDMENT,made and entered into on this I -!" day of ,kmuor y 2020,by
and between Q. Grady Minor & Associates, P.A (the "Consultant") and Bo rd of County
Commissioners Collier County, a political subdivision of the State of Florida, (the "County" or
"Owner"):
WHEREAS, on July 11, 2017 (Agenda Item 16.A.17), the County entered into an Agreement
with Consultant to obtain the professional Design and Other Related Services concerning the "West
Goodlette Frank Road Joint Stormwater-Sewer Project"; and
WHEREAS, on July 25, 2017, the County administratively approved First Amendment to the
Agreement to correct a scrivener's error on Schedule B "Basis of Compensation," Section 2.
Compensation to Consultant,to amend the total fee amount from $659,591 to $695,591; and
WHEREAS, on November 13, 2018 (Agenda 16.A.26), the County approved the Second
Amendment to the Agreement for post-design construction administration services in the amount of
$190,844 for the first year of the two-year construction project; and
WHEREAS, the parties desire to amend the Agreement to modify Schedule A- Scope of
Services, and Schedule B- Basis of Compensation to provide an amended scope and include task fees for
Task 7, Construction Administration, and Task 9, Not-to-Exceed Fee for Reimbursable Expenses, and
increase the Total Fee for services by an amount of$199,516.00, from$886,435.00 to $1,085,951.00.
NOW, THEREFORE, in consideration of the mutual promises and covenants herein
contained, it is agreed by the Parties as follows:
1. Schedule A, Scope of Services,Task 7. Construction Administration,is hereby amended to expand
upon the current sub-tasks, attached hereto.
2. Schedule B,Basis of Compensation,2.Compensation to Consultant,is hereby amended to increase
Task 7. Construction Administration by $198,766.00 and increase Task 9 Not To Exceed Fee for
Reimbursable Expenses by$750.00,which results in an increase in the Total Fee for services from
$886,435.00 to $1,085,951.00, attached hereto.
3. Except as modified through this Agreement all other terms and conditions shall remain the same.
Words Struckough are deleted; Words Underlined are added
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Third Amendment to Agreement# 17-7103
* * * * *
SCHEDULE A
SCOPE OF SERVICES
* * * * *
Task No.7—Construction Administration
Task No.7.A.-General Coordination and Meetings:
• Assist Collier County and the City of Naples as requested between the receipt of Bids and Construction
Contract Notice to Proceed.
• Attend a pre-construction meeting with the County, City, and the Contractor.
• Attend a pre-construction neighborhood informational meeting.
• -- - - -- - se - -- -- - - - - - - - - - ---- - -- .
• Property owner correspondences/log.
• Respond to requests for additional information from the Contractor.
• Coordination with property owners and business owners.
• Coordination with the County, City, and CEI consultant(if applicable) during construction.
Task No.7.B.-Construction Administration Services:
• Review and catalog Contractor provided preconstruction videos and construction pre-assessment
forms.
• Review Contractor submitted Shop Drawings.
• Attend Construction Meetings, prepare agendas, and meeting minutes. Total of 25 meetings.
• Provide periodic observations during construction and at critical times, to certify the project complete.
• Provide clarification of plans and construction documents or make minor changes due to field
conditions.
• Respond to requests for additional information from the Contractor.
• Maintain open communication with County and City inspectors and project managers.
• Review City and County's inspection reports and provide support as necessary.
• Provide Permit Certifications (FDEP and SFWMD). Estimated five(5) FDEP partial clearances required
(water and wastewater).
• Monitor the project phone line. Monitoring shall include answering the phone calls or in the event a
phone call cannot be immediately answered, retrieve the voice mail within two hours during normal
business hours. Incoming phone call information and resolution of the phone call will be documented (in
a phone log in) and maintained by GradyMinor. Basic questions will be answered by GradyMinor with
more complex questions forwarded to the City's/County's project manager, Contractor, or CEI as
appropriate. Phone calls after normal business hours will be reviewed prior to 10:00 AM the following
business day.
• Monitor the project e-mail address. Monitoring shall include answering e-mails within two hours during
normal business hours. E-mail information and resolution of the e-mail will be documented (in an e-mail
log)and maintained by GradyMinor. Basic questions will be answered by GradyMinor with more
complex questions forwarded to the City's/County's project manager, Contractor, or CEI as appropriate.
E-mails after normal business hours will be reviewed prior to 10:00 AM the following business day.
• Prepare Record Drawings based on County/City Inspector redline mark-ups, Contractor's redline mark-
ups, as bunts and Contractor provided Record Survey(Task No. 8 below).
• Conduct Substantial Completion Inspection (26 total)and review punch list items and make changes or
additions as necessary.
• Conduct Final Completion Inspection (1 total).
• Provide Construction close-out documents.
• Review and approve Contractor Pay Requests. Quantities will be verified by the City's/County's
inspectors.
• Provide assistance to resolve unforeseen conflicts.
County/City Inspectors shall provide GradyMinor with written inspection reports and photographs on a daily
basis.
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Third Amendment to Agreement# 17-7103
Task No.7.C.-Miscellaneous Services:
• Provide public relation services as requested by the County and the City. These may include additional
neighborhood meetings; presentation document preparation; meetings with residents and key
stakeholders, County/City, etc.
• One-on-one meetings with property owners.
• Keep the County and City informed on the project progress.
• Provide progress updates and status of all phases of the project and provide weekly, brief, prosect status
updates to the Commissioner's office.
• Incorporate County and City direction/decisions made into the Contract Documents as applicable.
• Miscellaneous construction related surveying services including the re-surveying of modification
performed since the original design survey was conducted.
We have not included any resident or full-time inspection, special threshold inspection or testing in this task.
* * * * *
SCHEDULE B
BASIS OF COMPENSATION
TIME AND MATERIAL
* * * * *
2. COMPENSATION TO CONSULTANT
B.2.1. For the Basic Services provided for in this Agreement, OWNER agrees to make monthly payments to
CONSULTANT based upon CONSULTANT'S Direct Labor Costs and Reimbursable Expenses in accordance
with the terms stated below. Provided, however, in no event shall such compensation exceed the amounts
set forth in the table below.
TASK DESCRIPTION NOT TO EXCEED
AMOUNT:
1. Infrastructure Identification $183,116.00
2. Basis of Design Report $85,072.00
3. Design $311,493.00
4. Permitting $56,420.00
5. Bidding $9,782.00
6. Project Management $32,558.00
7. Construction Administration $490,844,00
$389,610.00
8. Construction As-Built Survey $TBD
9. Not-to-Exceed Fee for Reimbursable Expenses $17,150.00
$17,900.00
TOTAL FEE (Total Items 1-9) $886,400
$1,085,951.00
agree to negotiate the fees and amend this Agreement.
* * * * *
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Third Amendment to Agreement# 17-7103
c°
IN WITNESS WHEREOF,the parties have executed this Third Amendment by an authorized person or agent
on the date and year first written above.
ATTEST:
Crystal K.Kiurk of Courts& BOARD OF COUNTY COMMISSIONERS
Comptroller • ". , ; u�� COLLIER COUNT , FLORIDA
a r
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642. to,
By: Air ,.+�•
illiam L. McDaniel,Jr. , Chairman
Dated: A" IgV
(SEAL) ;,r-7,.tav, airman's
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Contractor's Witnesses: CONTRACTOR:
Q. Grad Mitioi7.9 Associates,P.A.
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Second Witness I$ ^ l n
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'proved as Fo• � Legal
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Deputy County Attorney
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Third Amendment to Agreement# 17-7103