Backup Documents 11/12/2019 Item #16J 3 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO 1 6 J 3
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips anti original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1.
2.
3. County Attorney Office County Attorney Office JAK 12/18/19
4. BCC Office Board of County � � \
Commissioners s\,/s%
5. Minutes and Records Clerk of Court's Office
P6 ttIti4k a�
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees
above,may need to contact staff for additional or missing information.
Name of Primary Staff Marien Ruiz,Senior Grants 252-0852
Contact/Department Coordinator, Sheriff's Dept.
Agenda Date Item was 11/12/19 Agenda Item Number 16-J.3 Zig
Approved by the BCC
Type of Document Acceptance of Federal Funding Assistance Number of Original One
Attached —result approval of Application for Funding Documents Attached
Assistance
PO number or account n/a
number if document is
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature STAMP 0 JAK
2. Does the document need to be sent to another agency for additio•.1 signature ? If yes, JAK
provide the Contact Information(Name;Agency;Address;Phone) . an att. hed sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be JAK
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's JAK
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the JAK
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's JAK
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this JAK
routing slip should be provided to the County Attorney Office at the time the item is
input into MinuteTraq. Some documents are time sensitive and require forwarding
to Tallahassee within a certain time frame or the BCC's actions are nullified. Be
aware of your deadlines!
8. The document was approved by the BCC on 11/12/19 and all changes made during JAK N/A is not
the meeting have been incorporated in the attached document. The County an option for
Attorney's Office has reviewed the changes,if applicable. this line.
9. Initials of attorney verifying that the attached document is the version approved by e ��K -. is not
BCC,all changes directed by the BCC have been made,and the document is ready for th ption for
Chairman's signature. � is line.
[04-COA-01081/1344830/1]1:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;
Revised 11/30/12
16J3
MEMORANDUM
Date: December 19, 2019
To: Marien Ruiz,
Collier County Sheriff's Office
From: Teresa Cannon, Sr. Deputy Clerk
Minutes & Records Department
Re: Residential Substance Abuse Treatment (RSAT) Program — Federal
Funding Assistance Application
Enclosed please find a scanned copy of the document referenced above (Agenda Item
#16J3), approved by the Board of County Commissioners on Tuesday, November 12,
2019.
The Minutes & Records Department has retained a copy as part of the Board's Official
Records.
If you have any questions, please contact me at 239-252-8411.
Thank you.
Enclosure
Enclosure
16J3
Residential Substance Abuse Treatment (RSAT) Program
ACCEPTANCE OF FEDERAL FUNDING ASSISTANCE
Subrecipient: Collier County Board of Commissioners
Subgrant Number: 2020-RSAT-COLL-1-D2-007
Project Title:THE NEW PROJECT RECOVERY
Pass-through Entity:Florida Department of Law Enforcement
This award is subject to all applicable rules. regulations, and conditions,as contained in the Department of Justice
Grants Financial Guide. and the Office of Management and Budget Uniform Grant Requirements(2 C.F.R. Part 200).
This award is also subject to the incorporated standard and special conditions. and such further rules, regulations, and
policies as may be reasonably prescribed by the State or Federal Government.
In witness whereof.the parties affirm they each have read and understand the conditions set forth in this agreement,
have read and understand the agreement in its entirety. and accept this agreement through the signature of their duly
authorized officers on the date. month,and year set out below.
Collier Cou y :oa • •f Commissioners
Aut'.n • •e.c - •1 •• mission Chairperson •yo or Designated Representative)
e CAir
Signatu a Date
Printed Name and Title I ATTEST.
CRY VALK KINZEL, CLERK
Collier County Shenffs Office lerk
Authorizing Official(Official,Administrator, or Designated Representative) Attest as to at -
signature only,
•
1,12 1
Signature Date
Printed Name and Title
Florida Department of Law Enforcement
Office of Criminal Justice Grants
----- – -----._-.__.__—
Signature Date
Printed Name and Title
Approved s and legality
t
f
t-
Jeffrey A. Klatzkow, unty Attorney
16J3
Residential Substance Abuse Treatment(RSAT) Program
CERTIFICATE OF SUBAWARD
Subrecipient: Collier County Board of Commissioners
Subrecipient DUNS: 187217526
Date of Award:01/07/2020
Grant Period: From: 10/01/2019 TO: 09/30/2020
Project Title: THE NEW PROJECT RECOVERY
Subgrant Number: 2020-RSAT-COLL-1-D2-007
Federal Funds: $90,177.56
Matching Funds: $45,088.77
Total Project Cost: $135,266.33
CFDA Number: 16.593
Federal Award Number:2018-J2-BX-0042
Federal Awarding Agency: U.S.Department of Justice(USDOJ)
Pass-through Entity: Florida Department of Law Enforcement(FDLE)
Research and Development: No
Indirect Cost:No
A subaward agreement is entered into by and between the Florida Department of Law Enforcement(herein referred to
as"FDLE"or"Department")and the Collier County Board of Commissioners(herein referred to as"Subrecipient");
WHEREAS,the Department has the authority pursuant to Florida law and does hereby agree to provide federal
financial assistance to the Subrecipient in accordance with the terms and conditions set forth in the subgrant
agreement,and
WHEREAS,the Department has available funds resulting from a federal Residential Substance Abuse Treatment
award issued under the Omnibus Crime Control and Safe Streets Act of 1968,as amended,and
WHEREAS,the Subrecipient and the Department have each affirmed they have read and understood the agreement
in its entirety and the Subrecipient has provided an executed agreement to the Department.
NOW THEREFORE, in consideration of the foregoing:
A subaward is hereby made to the Subrecipient identified above.The subaward is for the amount and time period
specified above.
This award is a cost-reimbursement agreement. Requests for reimbursement must be submitted on either a monthly
or quarterly basis,as designated in the Financial Section of the agreement.The Subrecipient must maintain original
supporting documentation for all funds expended and received under this agreement in sufficient detail for proper pre-
and post-audit and to verify work performed was in accordance with the deliverable(s)and not eligible for payment
under another state or federal funding source. Supporting documentation includes,but is not limited to:timesheets,
activity reports,paystubs,third-party contracts,quotes,procurement documents,equipment inventory
Page 1 of 2
Residential Substance Abuse Treatment (RSAT) Program V J 3
CERTIFICATE OF SUBAWARD (CONTINUED)
records,purchase orders,original receipts, invoices, canceled checks or EFT records,or bank statements,as
applicable. Payment shall be contingent upon the Department's grant manager receiving and accepting the invoice
and requested supporting documentation.
The Subrecipient must provide Performance Reports on either a monthly or quarterly basis,as designated in the
Performance Section of the agreement,to the Department attesting to the progress toward deliverables and to
validate the required minimum acceptable level of service performed.Performance Reports are due no later than 15
days after the end of each reporting period.
This award is subject to all applicable rules,regulations, and conditions as contained in the Office of Justice Programs
(OJP)Financial Guide,and/or the Office of Management and Budget(OMB)Uniform Grant Requirements(2 C.F.R.
Part 200), in their entirety. It is also subject to the standard and special conditions attached and such further rules,
regulations and policies as may be reasonably prescribed by the State or Federal Government.
Failure to comply with provisions of this agreement, or failure to meet minimum performance specified in the
agreement will result in required corrective action up to and including project costs being disallowed,withholding of
federal funds and/or termination of the project,as specified within the terms of the agreement and OMB Uniform
Guidance 200.338-200.342.
(,)" 1/7d-Ocp—iC
Authorized Official Date
Rona Kay Cradit
Bureau Chief
This award is subject to the special conditions(if any)prescribed below.
Ref#S41150: At the time of award,the Collier County Board of Commissioners was unable to provide the intended
method of procurement for all grant funded items.All subaward procurements must comply with the standards
identified in the Office of Management and Budget(OMB)Uniform Requirements,2 C.F.R.200.317-326,and
documentation must be maintained and provided to the Office of Criminal Justice Grants at monitoring.
Ref#S41151: WITHHOLDING OF FUNDS:At the time of award,the Collier County Board of Commissioners was
unable to provide the intended method of procurement for all grant funded items. Prior to the drawdown of funds for
any non-competitive(sole source)procurement,the Collier County Board of Commissioners must submit and obtain
written pre-approval from the Office of Criminal Justice Grants via the sole source justification form.
Ref#S41152: WITHHOLDING OF FUNDS:Within thirty(30)days of award,the Collier County Board of
Commissioners must submit a grant adjustment to incorporate a project timeline in the Project Summary(Scope of
Work).
Ref#S41153: WITHHOLDING OF FUNDS: Prior to the drawdown of funds,the Collier County Board of
Commissioners must complete and submit a revised Subrecipient Management Capabilities and Competencies
Questionnaire to the Office of Criminal Justice Grants.
Ref#S41154: WITHHOLDING OF FUNDS: Prior to the drawdown of funds for Salaries and Benefits,the Collier
County Board of Commissioners must submit documentation of net personnel increase or sustainment for the
Reintegration Specialist to the Office of Criminal Justice Grants.
Ref#S41155: WITHHOLDING OF FUNDS: Prior to the drawdown of funds for Salaries and Benefits,the Collier
County Board of Commissioners must submit position descriptions and a copy of the pay policy to the Office of
Criminal Justice Grants.
Ref#S41156: WITHHOLDING OF FUNDS: Prior to the drawdown of funds for contractual services,the Collier
County Board of Commissioners must submit a properly executed OJP Subrecipient Contractor Determination
Checklist for Armor Health Services to the Office of Criminal Justice Grants.
16J3
Residential Substance Abuse Treatment(RSAT) Program
CERTIFICATE OF SUBAWARD (CONTINUED)
Ref#S41157: WITHHOLDING OF FUNDS: Prior to the drawdown of funds for contractual services,the Collier
County Board of Commissioners must submit a draft of the contractual agreement with Armor Health Services to the
Office of Criminal Justice Grants.
Ref#S41158: WITHHOLDING OF FUNDS:Within sixty(60)days of award,the Collier County Board of
Commissioners must submit a current EEO Certification to the Office of Criminal Justice Grants.
Ref#S41159: WITHHOLDING OF FUNDS:Within sixty(60)days of award,the Collier County Sheriffs Office must
submit a current EEO Certification to the Office of Criminal Justice Grants.
Ref#S41177: WITHHOLDING OF FUNDS:All pass-through entities must comply with the requirements outlined in
the Office of Management and Budget(OMB)Uniform Requirements,2 C.F.R.200.331. Prior to the drawdown of
funds for contractual services for a tiered subrecipient,the Collier County Board of Commissioners must submit a copy
of their written policies and procedures addressing the award, management and monitoring process for subrecipients
to the Office of Criminal Justice Grants.
Ref#S41178: WITHHOLDING OF FUNDS:All pass-through entities must comply with the requirements outlined in
the Office of Management and Budget(OMB)Uniform Requirements,2 C.F.R.200.331. Prior to the drawdown of
funds for contractual services for a tiered subrecipient,the Collier County Board of Commissioners must submit a copy
of the risk assessment and monitoring tool used for subrecipients to the Office of Criminal Justice Grants.
I6j3
Residential Substance Abuse Treatment(R$AT)Program
ACCEPTANCE OF FEDERAL FUNDI;ASSISTANCE
Subrecome t.Collier County Board of Commissioners
Subgrant Nurhber;2020•RSAT-COCl.t-D2-007
Project Title THE NEW PROJECT RECOVERY
Pass-tiwough Entity Randa Department of Lew Enforcement
The award as waled to au applicable noes.regulations.and conditions.as contained in the Department Of ANON
Grants Financial Guide.and the Office of rtsnagement erre Budget Uniform Grant Requirements(2 C.F.R.Part 200).
This award is also subject to the nxorporate0 standard and special conditions.and such further odes..regulabOns.and
polls:es may be reasonably prescribed by the State or Feder*Government
In witness whereof.the parties affirm they each have read and understand the condibons sit forth In this agreeraett,
have read and understand the agreement in its entirety and accept the agreement through the eagnelefe of their t$uhr
authorized Officer*on the date month.and year set out below
CceIw
Cou y • . Comnurss+oners •
Auttlegi- • •. f• son Ch rperson r.. or Designated Representative!
Dale
2 •\V •"' _ �� Vra .fir r�`r S+�C?�Y.►
Printed Name and Title f AT1 E5i'
CRY AL K.KMIZEL CLERK
•
Collier County Swift's Office lark
Auatwnxing Official Oficial.Admn+$tretor.or Designated Representative - /
test d5 to a
j signature only.
S f ..... _ Dale At
Printed Name and Tire
Flonda Department of Law Enforcement
r eve; n 31 Justice Gra.is
(Z
Rona Kay Credit, Bureau Chief
Printed Name and Title T
Approved ids kg and legality
kffrCCA.FOWLS*....
»ttr Attorney
I6J3
Residential Substance Abuse Treatment(RSAT)Program
II
SPECIAL CONDITIONS
Subrecipient: Collier County Board of Commissioners
Subgrant Number:2020-RSAT-COLL-1-D2-007
Project Title: THE NEW PROJECT RECOVERY
Pass-through Entity:Florida Department of Law Enforcement
In addition to the attached standard conditions,the above-referenced grant project is subject to the special conditions
set forth below.
Ret#S41150: At the time of award,the Collier County Board of Commissioners was unable to provide the intended
method of procurement for all grant funded Items.Ali subaward procurements must comply with the standards
identified in the Office of Management and Budget(OMB)Uniform Requirements.2 C.F.R.200.317326,and
documentation must be maintained and provided to the Office of Criminal Justice Grants at monitoring.
Ref#541151: WITHHOLDING OF FUNDS:At the time of award,the Collier County Board of Commissioners was
unable to provide the intended method of procurement for all grant funded items.Prior to the draWdoWfl of funds for
any non-competitive(sole source)procurement,the Collier County Board of Commissioners must submit and obtain
written pre-approval from the Office of Criminal Justice Grants via the sole source justification form.
Ref#S41152. WITHHOLDING OF FUNDS:Within thirty(30)days of award,the Cattier County.Board of
Commissioners must submit a grant adjustment to incorporate a project timeline in the Project Summary(Scope of
Work).
Ref#S41153: WITHHOLDING OF FUNDS:Prior to the drawdown of funds,the Collier County Board of
Commissioners must complete and submit a revised Subrecipient Management Capabilities and Competencies
Questionnaire to the Office of Criminal Justice Grants.
Refit S41154: WITHHOLDING OF FUNDS:Prior to the drawdown of funds for Salaries and Benefits,the Collier
County Board of Commissioners must submit documentation of net personnel increase or sustainment for the
Reintegration Specialist to the Office of Criminal Justice Grants.
Refit 541155: WITHHOLDING OF FUNDS:Prior to the drawdown of lands for Salaries and Benefits,the Collier
County Board of Commissioners must submit position descriptions and a copy of the pay policy to the Office of
Criminal Justice Grants.
Ref#S41156. WITHHOLDING OF FUNDS:Prior to the drawdown of funds for contractual services,the Collier
County Board of Commissioners must submit a properly executed OJP Subrecipient Contractor Determination
Checklist for Armor Health Services to the Office of Criminal Justice Grants.
Ref#541157: WITHHOLDING OF FUNDS:Prior to the drawdown of funds for contractual services,the Collier
County Board of Commissioners must submit a draft of the contractual agreement with Armor Health Services to the
Office of Criminal Justice Grants.
Ref#S41158: WITHHOLDING OF FUNDS:Within sixty(60)days of award,the Collier County Board of
Commissioners must submit a current EEO Certification to the Office of Criminal Justice Grants.
Ref#541159: WITHHOLDING OF FUNDS:Within sixty(60)days of award,the Collier County Sheriffs Office must
submit a current EEO Certification to the Office of Criminal Justice Grants.
Ref#541177: WITHHOLDING OF FUNDS:All pass-through entities must comply with the requirements outlined in
the Office of Management and Budget(OMB)Uniform Requirements,2 C.F.R.200.331 Prior to the drawdown of
funds for contractual services for a tiered subrecipient,the Collier County Board of Commissioners must submit a copy
of their written policies and procedures addressing the award.management and monitoring process for subrecipients
to the Office of Criminal Justice Grants.
Residential Substance Abuse Treatment(RSAT)Program
SPECIAL CONDITIONS(CONTINUED)
Ref#841178: WITHHOLDING OF FUNDS:All pass-through entities Must comply with the requirements outlined in
the Office of Management and Budget(OMB)Uniform Requirements.2 C,F.R.200.331.Prig`to the drawdown Of
funds for contractual services for a tiered subrecipient,the Collier County Board of Commissioners must submit a copy
of the risk assessment and monitoring tool used forsubrecipients to the Office of Criminal Justice Grants.