Agenda 01/14/2020 Item #16D4 (Resolution - Updating Museum Division Collection Policy)01/14/2020
EXECUTIVE SUMMARY
Recommendation to repeal and replace Resolution 87-200 to update and modernize the Collections
Management Policy for the Museum Division.
OBJECTIVE: To manage the Museum Division collections in accordance with contemporary best
practices with the goal of attaining the American Alliance of Museums accreditation.
CONSIDERATIONS: The mission of the Collier County Museum Division is to foster appreciation and
understanding of our communities’ unique heritage and cultural development. To further this mission, the
Division collects and interprets a rich and diverse repository of artifacts of social and cultural significance
relevant to the pre-history, history, and continuing development of Collier County. Because the
collections are held in trust for the public and are made accessible for the public’s benefit, the Museum
Division must maintain the highest legal, ethical, and professional standards. A Collections Management
Policy demonstrates these standards and guides decision-making. The policy gives the governing
authority, staff, and the public a framework for understanding and executing proper stewardship of the
collections.
The existing Collections Management Policy was approved by the Board of County Commissioners
(Board) in 1987. The museum industry, like all others, has evolved since that time, and new standards and
best practices have been adopted that are not reflected in the old document. Major differences between the
existing and proposed policy include:
• Establishing the existence of four (4) distinct collections (Museum, Teaching, Research
Library, and Institutional) and differentiating the management practices for each;
• Recognizing the use of a Collections Committee to guide decision -making with respect to
accessioning (formally admitting an item into the museum collection), deaccessioning
(formally removing and item from the museum collection), and like actions;
• Defining restricted and encumbered donations and established accessioning protocols for
each;
• Defining terms of acquisition;
• Enumerating legal and ethical considerations and specifically cross-referencing the Native
American Graves Protection and Repatriation Act of 1990 and Florida Statute 872.02; and
• Addressing appropriate actions to be taken for unclaimed property.
FISCAL IMPACT: There is no direct Fiscal impact related to adopting an updated Collections Policy.
Collections, Exhibition, and Information Services represent approximately nine percent (9%) of the total
Museum Division operating budget annually. For FY20, this is equal to a net cost of $241,323. Capital
funds expended on restoration and upkeep of historic properties are also considered collections expenses.
These vary widely by fiscal year. For FY20, this is equal to $182,000 in appropriations. The sources of
funds for Museum operating and capital expenditures are Tourist Development Taxes and the General
Fund.
LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney, is approved as to
form and legality, and requires majority vote for approval. -JAK
GROWTH MANAGEMENT IMPACT: There is no Growth Management impact.
RECOMMENDATION: To repeal and replace Resolution 87-200 to update and modernize the
Collections Management Policy for the Museum Division.
16.D.4
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01/14/2020
Prepared By: Amanda Townsend, Director, Museum Division
ATTACHMENT(S)
1. Collections Management Policy - CAO Stamped (PDF)
2. Resolution 87-200 Collections Policy (PDF)
3. Resolution - JAK signed (PDF)
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01/14/2020
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.D.4
Doc ID: 11098
Item Summary: Recommendation to repeal and replace Resolution 87-200 to update and
modernize the Collections Management Policy for the Museum Division.
Meeting Date: 01/14/2020
Prepared by:
Title: – Museum
Name: Jorge Caballero
12/11/2019 3:50 PM
Submitted by:
Title: Division Director - MuseumOperations Support – Museum
Name: Amanda O. Townsend
12/11/2019 3:50 PM
Approved By:
Review:
Museum Amanda O. Townsend Additional Reviewer Completed 12/11/2019 4:07 PM
Public Services Department Joshua Hammond Level 1 Reviewer Completed 12/17/2019 7:40 AM
Public Services Department Todd Henry Level 1 Division Reviewer Completed 12/18/2019 8:14 AM
Public Services Department Steve Carnell Level 2 Division Administrator Review Completed 12/18/2019 10:13 AM
County Attorney's Office Scott Teach Level 2 Attorney Review Completed 12/20/2019 11:46 AM
Office of Management and Budget Laura Wells Level 3 OMB Gatekeeper Review Completed 12/20/2019 12:19 PM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 12/23/2019 11:15 AM
Budget and Management Office Ed Finn Additional Reviewer Completed 12/23/2019 5:25 PM
County Manager's Office Sean Callahan Level 4 County Manager Review Completed 01/02/2020 2:48 PM
Board of County Commissioners MaryJo Brock Meeting Pending 01/14/2020 9:00 AM
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Packet Pg. 1500 Attachment: Collections Management Policy - CAO Stamped (11098 : Recommendation to repeal and replace Resolution 87-200 to update the
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16.D.4.bPacket Pg. 1507Attachment: Resolution 87-200 Collections Policy (11098 : Recommendation to repeal and replace Resolution 87-200 to update the Collections
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Packet Pg. 1530 Attachment: Resolution - JAK signed (11098 : Recommendation to repeal and replace Resolution 87-200 to update the Collections