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Resolution 2006-176 RESOLUTION NO. 2006- 176 A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY, FLORIDA, APPROVING THE RULES OF PROCEDURE PROPOSED AND ADOPTED BY THE COUNTY GOVERNMENT PRODUCTIVITY COMMITTEE AS PROVIDED FOR IN COLLIER COUNTY ORDINANCE NO. 2001-37 (THE COUNTY GOVERNMENT PRODUCTIVITY COMMITTEE ORDINANCE), AS AMENDED. WHEREAS, Collier County Ordinance No. 2001-37 at Section Five: Officers; Quorum; Rules of Procedure, allows the County Government Productivity Committee to adopt rules of procedures governing its meetings by simple majority vote, subject to the approval of the Board of County Commissioners; and WHEREAS, on December 21, 2005, the Committee adopted the Rules of Procedure attached as Exhibit "A" to the Executive Summary submitted in support of this Resolution; and WHEREAS, the proposed Rules of Procedure benefit the public and the Committee by providing clarification and structure as to the governance of the Committee's meetings; NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY, FLORIDA, THAT: The Board of County Commissioners hereby approves the Rules of Procedure proposed and adopted by the County Government Productivity Committee. THIS RESOLUTION is adopted after motion, second, and majority vote favoring adoption this )5 th day of"JO I V 2006. f ATTEST . BOARD OF COUNTY COMMISSIONERS DWIGHT E. BROCK, Clerk COLLIER COUNT~~ ,{J,.1J.AJ.~()c By: ~ ~~ ~ejmty Clerk tust I' to Ot41f"11aft t Frank Halas, Chairman Scott R. Teach, Assistant County Attorney Exhibit A COLLIER COUNTY GOVERNMENT PRODUCTIVITY COMMITTEE Meeting Procedures for the Collier County Government Productivity Committee I. General A. Meetings. Regular meetings of the Committee shall be held on such day, time and place as may be determined by the Productivity Committee and at a minimum once a month. The chairman shall preside over the meeting. In the absence of the chairman, the vice- chairman shall preside. B. Quorum and Voting. At all regular and special meetings of the Committee, the presence of fifty-one percent (51 %) of the current voting membership, but never less than five total, shall constitute a quorum of the Committee necessary to take action and transact business. Voting shall be by voice. A record of voting shall be kept as part of the meetings. C. Special and Sub-Committee Meetings. Special and Sub-Committee meetings may be called by the Chairman or Sub-Committee Chairman at any time provided adequate notice is given pursuant to Paragraph D below. The Chairman may also call a special meeting when requested to do so by a County Commissioner or his/her designated staff member. The notice of such a meeting shall specify the meeting's purpose, but other business may be considered by consent of the Committee. All members of the Committee shall be notified in advance of such special or Sub-Committee meetings by the staff liaison. D. Notice and Publication. The staff liaison shall give notice and keep record of meetings the date, time and location of each regular and special meeting. Notice shall be posted and distributed through the Collier County Communication and Customer Relations Department. E. Open Meetings. All meetings of the Committee and its Sub- Committees shall be open to the public and governed by the provisions of Florida's Government in the Sunshine Law. All newly appointed Committee members shall attend a Sunshine Law orientation session, and the entire Committee shall schedule an annual review. F. Minutes. The minutes of all meetings shall be promptly recorded, and such records shall be open to public inspection in accordance with applicable law. G. Location. Committee and Sub-Committee meetings shall be held in a location accessible to the public. H. Meeting Agenda. The Committee shall have an agenda for each meeting that determines the order of business. The Committee shall not take action on any matter, proposal, report or other business item not listed on the official agenda unless a Committee majority consents. Any Committee member may place an item on the agenda by submitting it to the Chairman or staff liaison prior to the deadline for publishing the notice of such meeting. The Chairman or staff liaison shall determine whether the item is relevant to the purposes of the Committee, and upon a positive finding that item shall be included. Staff-initiated agenda items are not subject to prior review by the Chairman. I. Order of Business. The Order of Business at regular meetings shall be: (1) Call to Order (2) Agenda adoption (3) Adoption of Minutes from the previous meeting(s) (4) Reports (5) Old Business (6) New Business (7) Committee member discussion, comments, and public or guest commentary (8) Adjournment II. Order and Subject of Appearance. To the extent possible, the following shall be the Order of Proceedings: A. Preliminary Statement. The Chairman shall read the title of the agenda item. B. Presentation by Staff. County staff shall make presentations to the Committee regarding any item under discussion or consideration. After completion of the staff presentation, the Committee may make inquiries of staff. C. Presentation by Sub-Committee Members. Sub- Committee members shall make presentations to the Committee regarding items under consideration falling under their Sub-Committee purview. After completion of the presentation, the Committee members may make inquiries. D. Speakers. After Committee inquiry, speakers shall be invited to comment with a five minute time limitation. During and after such presentations, the Committee shall have an opportunity to comment or ask questions or seek clarifications. The Committee may also allow staff to comment, as questions or seek clarifications from speakers. E. Restrictions on Presentations. Notwithstanding any provisions herein, any Committee member may interrupt any presentation that contains matters which need not be considered in deciding the matter then before the Committee for consideration. At any Committee proceeding, the Chairman, unless overruled by majority of the Committee members present, may restrict or terminate presentations which in the Chairman's judgment are frivolous, unduly repetitive or out of order. III. Rules of Debate. The following Rules of Debate shall be observed by the Committee: A. Motion under Consideration. When a motion is presented and seconded, it is under consideration and no other motion shall be received, except to adjourn; to lay on the table; to postpone; or to amend until the question is decided. These counter-motions shall have preference in the order in which they are mentioned, and the first two shall be decided without debate. Final action upon a pending motion may be deferred until the next meeting by majority of the members present. B. Chairman Participation. The presiding Chairman may move, second and debate from the chair, and shall not be deprived of any of the rights or privileges of a Committee member by reason of being the presiding Chairman. C. Form of Address. Each member shall address only the presiding officer for recognition and shall confine him/herself to the question under debate, avoiding any indecorous language. D. Interruption. Once recognized, a member shall not be interrupted except by the Chairman if he determines that the member's participation is irrelevant, frivolous or out of order. A requested majority vote if granted appeals this decision. E. The Question. Following debate and voice vote, any member may call for a roll vote or file written comments on his vote. IV. Staff and Public Comment on General Topics. Staff and members of the public may speak as provided for by the agenda. They are given a maximum of five minutes, unless the Chairman grants additional time. All members of the government and public at large who address the Committee shall allow their comments to be recorded, and shall identify themselves by name and affiliation. V. Membership and Vacancies. The number of members for the Productivity Committee and general qualifications shall be indicated by the County Commissioners' Ordinance establishing said Committee, as amended from time to time. A. The Committee may, if they so choose, pre- establish areas of private and public sector expertise that historically have been deemed most beneficial in carrying out the duties of the Committee. When vacancies occur due to term expirations, resignation, or other terminations, the Committee may submit to the Executive Manager to the Board of County Commissioners a listing of expertise areas to be publicized. The Committee shall review applications for appointment or re- appointment to the Committee, in accord with Resolution 2006-83. B. New members and reappointments are appointed to the Productivity Committee by resolution of the Board of County Commissioners.