#19-7509 Amendment #2 (Cultural Planning Group) SECOND AMENDMENT TO AGREEMENT #19-7509
FOR
"COLLIER COUNTY ARTS CULTURE STRATEGIC PLAN"
THIS AMENDMENT, made and entered into on this 101k day of Uliaribr 20 (9 ,by
and between The Cultural Planning Group, LLC (the "Contractor") and Collier County, a political
subdivision of the State of Florida, (the "County" or"Owner"):
WHEREAS,on May 14, 2019 (Agenda Item 16.F.1),the County entered into an Agreement with
the Contractor for the development of a Strategic Plan for Arts and Culture in Collier County for a total
not-to-exceed amount of$100,981; and
WHEREAS, on November 12, 2019 (Agenda Item 16.F.6), the County approved the First
Amendment to the Agreement increasing the total agreement sum to$105,306.52 to include a$4,325.52
increase to travel and reimbursable expenses for a total not to exceed $16,106.52; and
WHEREAS, at the November 5, 2019 regular meeting of the Bayshore Gateway Triangle
Community Redevelopment Area (BGTCRA) Advisory Committee, the Board voted 8-0 in favor of
proceeding with the Public Arts Master Plan as stated in the adopted Redevelopment Plan and
authorized expenditures for consulting services ($37,950) and reimbursable travel expenses ($8,000)
not to exceed $49, 950 funded by the BGTCRA; and
WHEREAS, the Parties desire to amend the Agreement to modify Section 4. Agreement Sum,
Section 4.4 Travel and Reimbursable Expenses, Exhibit A — Scope of Services, and Exhibit B-Fee
Schedule to: i) include Phases 5, 6, and 7 for the BGTCRA Public Arts Masterplan, and ii)increase the
not to exceed agreement total from $105,306.52 to $151,256.52 for the development of the BGTCRA
Public Arts Masterplan.
NOW,THEREFORE, in consideration of the mutual promises and covenants herein contained,
it is agreed by the parties as follows:
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Second Amendment to Agreement# 19-7509
Words Struck-Through are deleted; Words Underlined are added
* * * * *
4. THE AGREEMENT SUM. The County shall pay the Contractor for the performance of this
Agreement a lump sum fee of Eighty-Nine Theusand-Twe-14u
One Hundred Twenty-Seven Thousand One Hundred Fifty 00/100
Dollars ($127,150) as set forth in Exhibit B "Fees" and a not to exceed amount of
Sixteen Twenty-Four Thousand One-Hundred Six and 52/100 Dollars ($16,106.52)
($24,106.52) for reimbursable travel expenses based on Exhibit B- Fee Schedule for
a not to exceed total of &and Three u,.nrl� fe4 n4SCix-and
52/100 ($105,306.52) One Hundred Fifty-One Thousand Two Hundred Fifty Six and
52/100 ($151,256.52), attached hereto and the price methodology as defined in Section
4.1. Payment will be made upon receipt of a proper invoice and upon approval by the
County's Contract Administrative Agent/Project Manager, and in compliance with Chapter
218, Fla. Stats., otherwise known as the "Local Government Prompt Payment Act".
* * * * *
4.1 Price Methodology (as selected below):
* * * * *
4.4 Travel and Reimbursable Expenses: Travel and Reimbursable Expenses of a not-to-
exceed Si teen-Thou-sand-OneH-unced-Sri-x-Della-rs and /100 ($16,1-06:-52)Twenty
-Four Thousand, One Hundred Six Dollars and 52/100 ($24,106.52) is budgeted for this
project and must be approved in advance in writing by the County. Travel expenses shall
be reimbursed in accordance with Collier County Resolution 2006-40, §125.0104, Fla. Stat
and §112.061, Fla. Stat. Any travel expenses for trips within Collier County and Lee County
or travel time are expressly excluded.
* * * * *
EXHIBIT A - SCOPE OF SERVICES
* * * * *
Phase 5 - BGTCRA Public Art Project Initiation
The Contractor shall complete the following:
• Public Art Presentation. CPG will present at a BGTCRA meeting and a community meeting.
This presentation will contain a review of contemporary/current public art, emphasizing
innovative approaches and demonstrating the possibilities of public art and murals for
Bayshore. The presentation will also focus on current best practices for mural programs
across the US.
• Document, Plans, and Policies Review. In addition to the documents reviewed for the
Collier County Strategic Plan, the team will conduct a document review of any additional
documents deemed appropriate.
• Direct Stakeholder Engagement. CPG will conduct interviews and discussion groups with
key community stakeholders. Stakeholder interviews will include County leadership and
staff, BGT-based business leaders and regional artists; staff responsible for oversight and
management of public art; local private developers; local design professionals, among
others.
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Second Amendment to Agreement# 19-7509
• Targeted Community Conversations in Bayshore. CPG will hold one community discussion
group in Phase 5.
Deliverables:
• Presentation at BGT CRA Advisory Board Meeting
• Presentation at Community Meetings
• Completion of Stakeholder Interviews and Discussion Groups
• Summary Notes from All Meetings
Phase 6 — BGTCRA Public Art Draft Plan Development
The Contractor shall complete the following:
• Goal and Policy Development. From the synthesized research, develop draft vision
and mission statements and goals to review with the client team. All engagement
and research from Phase 1 will be considered and analyzed to identify potential
themes, trends and public art approaches for the BGTCRA, including mural program
recommendations.
• Draft Public Art Master Plan. The draft plan includes a summary of all research and
assessment, a draft vision statement, preliminary goals and strategies, and
evaluation and success metrics. Other areas of the plan include recommendations
for policies and processes; partnership opportunities; avenues and opportunities for
funding; aspects of inventory management, including artist selection, staffing and
program administration, maintenance of public art, acquisition and removal of public
art, gifts and donations of public art, and public art education; ongoing community
engagement; site selection and site opportunities; and implementation strategies.
CPG will vet the draft plan appropriately with the BGTCRA leadership, the BGTCRA
Advisory Board, and with the community.
• Community Draft Public Art Master Plan Review. CPG will hold one public meeting
to present and vet the draft plan with the community in Phase 6.
Deliverables:
• Development of Draft Plan
• Presentation of Draft Plan to Advisory Board and Community
• Presentation of Draft Plan to Board of County Commissioners
• Summary Notes from All Meetings
Phase 7 — BGTCRA Final Public Art Masterplan
The Contractor shall complete the following:
• Final Master Plan for Public Art. All revisions from Phase 7 will be reflected in the
final plan. All accompanying policies and guidelines will be finalized with the
BGTCRA and County leadership (as listed below).
• Vision
• Objectives
• Public Art Ordinance
• Public Art Program Management Policies
• Funding Recommendations
• Site Selection Recommendations
• Mural Program Guidelines and Policies
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Second Amendment to Agreement# 19-7509
• Artist Selection and Support Guidelines
• Staffing and Program Guidelines
• Art Acquisition
• Public Art Collection Accessioning Procedures
• Gift and Donation Policy
• Community Education and Engagement (ongoing)
• Conservation and Maintenance Policies
• Public-Private Development Recommendations and Policies
• Implementation Plan
• Public Art Project Step-by-Step Guide:
- Prosect Identification
- Artist Selection
- Public Art Design Phase
- Artwork Fabrication Phase
- Artwork Installation
- Artist Maintenance/Materials Worksheet
- Sample Request for Qualifications
- Application to Serve on the Arts Commission
- Sample Artist Contract
• Implementation and Follow-up. Includes an implementation matrix with a suggested
timeline for implementation; estimated resources needed (both monetary and
personnel), and basic metrics (how will success be measured).
Deliverables:
• Development of Final Plan
• Final Public Art Master Plan (PDF and Word format)
• Presentation of Final Plan to the BGT CRA Advisory Board and the Board of
County Commissioners
* * * * *
•
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Second Amendment to Agreement# 19-7509
EXHIBIT B — FEE SCHEDULE
Phases Lump Sum
Phase 1: Project initiation $13,200.00
Phase 2: Existing Conditions Assessment/ Future $32,800.00
Opportunities
Phase 3: Development of Strategic Framework for Arts and $27,200.00
_Culture
Phase 4: Final Strategic Plan with Implementation Work $16,000.00
Plan
Phase 5: BGTCRA Public Art Project Initiation $10,900.00
Phase 6: BGTCRA Public Art Draft Plan Development $16,400.00
Phase 7: BGTCRA Final Public Art Masterplan $ 10,650.00
TOTAL FEES $89T200,00
$127,150.00
Travel and Reimbursable Expenses, pursuant to Section 4.4 of the Agreement.
Phases Not-to-Exceed
TDC Scope: Phase 1 Travel; Phase 2: Existing Conditions $16,106.52
Assessment/ Future Opportunities; Phase 3: Development
of Strategic Framework for Arts and Culture; Phase 4: Final
Strategic Plan with Implementation Work Plan.
BGTCRA Scope: $8,000
Phase 5: BGTCRA Public Art Project Initiation; Phase 6:
BGTCRA Public Art Draft Plan Development; Phase 7:
BGTCRA Final Public Art Masterplan.
TOTAL CONSULTING FEES — NOT-TO-EXCEED
$151,256.52
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Second Amendment to Agreement# 19-7509
IN WITNESS WHEREOF,the Parties have executed this Amendment on the date and year first
written above by an authorized person or agent.
ATTEST:
Crystal K. Kinzel, Clerk of Courts& BOARD OF COUNTY COMMISSIONERS
Comptroller COLLIER COUNTY, FLORIDA
:
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By: By: ,�,
,2r` .. Wi/ am L. McDaniel, Jr., Chai an
Dated.,.•,° ,'
(SEAL Attest aodcha nna i'g
Contractor's Witnesses: CONTRACTOR:
The Cultural Planning Group,LLC.
first Witness By:
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Approved as to Form and Legality:
CAVel,01/1
Colleen M. Greene
Assistant County Attorney
Ek\,1C1,Page 6 of 6
Second Amendment to Agreement# 19-7509