Minutes 10/15/2019 MINUTES OF MEETING
CEDAR HAMMOCK
COMMUNITY DEVELOPMENT DISTRICT
A meeting of the Board of Supervisors of the Cedar Hammock Community Development
District was held on Tuesday October 15, 2019 at 2:00 p.m. at the Cedar Hammock Clubhouse,
8660 Cedar Hammock Boulevard, Naples, Florida.
Present and constituting a quorum were:
Norman Day Chairman
Quentin Greeley Vice-Chairman
Fred Bally Assistant Secretary
John Martino Assistant Secretary
Gene Bolton Assistant Secretary
Also present were:
Justin Faircloth District Manager
Sam Marshall District Engineer
Jim Kurtezborn Cedar Hammock Golf and Country Club
Number of Residents
The following is a summary of the discussions and actions taken at the October 15, 2019
Cedar Hammock Board of Supervisors meeting.
FIRST ORDER OF BUSINESS Call to Order and Roll Call
o Mr. Faircloth called the meeting to order. A quorum was established
SECOND ORDER OF BUSINESS Approval of Agenda
o Mr. Faircloth asked if there were any changes or additions to the agenda.
o Mr. Marshall and Mr. Faircloth had a discussion and a copy of the revised District map as
well as new documents from Bridging Solutions were handed out.
On MOTION by Mr. Greeley seconded by Mr. Day with all in favor
the agenda was approved as presented.
October 15,2019 Cedar Hammock CDD
THIRD ORDER OF BUSINESS Public Comments on Agenda Items
o No public comments were received.
FOURTH ORDER OF BUSINESS Old Business
A. Bulkhead and Bridge Repair/Replacement Project Update
o Mr. Faircloth presented the final design received from Mr. Schulties for this project with
the changes requested by the Board. The bid documents were also presented.
o Mr. Marshall reviewed all the changes to the bid documents. He mentioned, he will verify
the web link for the bid documents. The link will be made available where the bidders,
Board members or the general public will be able to access all the related documents for
the projects.
o All documents included in the agenda package were reviewed and further discussion
ensued regarding the bid documents, and ensuring the website is updated with all the
necessary documents prior to the bid.
o Discussion of the pre-bid meeting ensued. Mr. Faircloth stated they can make
modifications to the RFP and only notify those who are in attendance at the pre-bid
meeting. At the same rate it is a mandatory pre-bid meeting at this point and time as
requested previously and if they do not attend the pre-bid meeting they will be unable to
bid.
o Mr. Day questioned whether it is a two phase project. Mr. Faircloth stated as per Mr.
Schulties because of the amount of work they are doing it is anticipated to be a two phase
project.
o Discussion ensued regarding all the items as it relates to the bid such as the process, the
contracts, insurance, dates, time and a number of additional items.
o Further discussion ensued regarding the closure of the golf club during the project.
o Mr. Faircloth indicated the importance of discussing the fees before they proceed.
o Mr. Faircloth was asked by the Board to get proposals for bathymetrics on holes 4,5,10, 16,
& 17. He has sent a request to four firms to get proposals and received a proposal from
Lake and Wetland Management West Coast in the amount of $5,800 which exceeds the
Boards amount by $800. CPH provided a proposal in the amount of $12,500 and there
were two other firms which declined to bid for various reasons.
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October 15,2019 Cedar Hammock CDD
o Further discussion was had regarding the proposals and the dollar amount.
On MOTION by Mr. Greeley seconded by Mr. Bolton with all in
favor to rescind the prior motion for bathymetrics in the amount
not to exceed $5,000 and put a cap in the amount not to exceed
$13,000 to be determined by Kip Schulties was approved.
o Mr. Faircloth indicated Mr. Marshall will make the final changes to ensure the Board is
onboard with what is being done.
On MOTION by Mr. Bally seconded by Mr. Martino with all in
favor proceeding with the RFP as amended was approved.
FIFTH ORDER OF BUSINESS New Business
A. Martella October 5, 2019 Email
o This item was tabled by the Board.
B. Campus Suite ADA Website Compliance Proposal
o Mr. Faircloth presented the proposal from Campus Suite for website compliance. He
indicated they had the best price out of all the other companies looked at. The proposal is
in the amount of$3,064.
o Mr. Faircloth provided an overview of what the ADA is looking for and how it relates to the
websites. He indicated the purpose of this proposal and the importance of having this
done.
o The Board requested Mr. Faircloth to research insurance coverage for ADA issues.
On MOTION by Mr. Greeley seconded by Mr. Martino with all in
favor the proposal with Campus Suite subject to review by District
Counsel was approved.
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October 15,2019 Cedar Hammock CDD
SIXTH ORDER OF BUSINESS Attorney's Report
o None.
SEVENTH ORDER OF BUSINESS Engineer's Report
A. Cedar Hammock Bulkhead& Bridges Preliminary Schedule Chart
o None.
EIGHTH ORDER OF BUSINESS Manager's Report
A. Approval of the Minutes of July 15, 2019 Meeting
On MOTION by Mr. Martino seconded by Mr. Bally with all in
favor the minutes of July 15, 2019 meeting were approved as
presented.
B. Approval of the Minutes of August 22,2019 Continued Meeting
On MOTION by Mr. Bally seconded by Mr. Greeley with all in
favor the minutes of August 22, 2019 meeting were approved as
presented.
C. Acceptance of the Financial Report
On MOTION by Mr. Bally seconded by Mr. Greeley with all in
favor the acceptance of the financial report was approved.
D. Motion to Assign Fund Balance
On MOTION by Mr. Greely seconded by Mr. Day with all in favor
the unassigned fund balance $311,956 be assigned to bulk head
reserves was approved.
E. Acceptance of the FY2019 Financial Audit Engagement Letter
On MOTION by Mr. Greeley seconded by Mr. Martino with all in
favor the FY2019 financial audit engagement letter was accepted.
F. Follow-Up Items
o Mr. Faircloth indicated all follow-up items were discussed earlier in the meeting.
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October 15,2019 Cedar Hammock CDD
G. Fema Update
o A notice of denial from FEMA as it relates to the lake repairs was received but money was
received for debris cleanup.
NINTH ORDER OF BUSINESS Supervisors Requests
o Mr. Greeley asked for staff to provide options to update the CDD Supervisor email
accounts.
TENTH ORDER OF BUSINESS Audience Comments
o None.
ELEVENTH ORDER OF BUSINESS Adjournment
On MOTION by Mr. Martino seconded by Mr. Bolton with all in
favor the meeting was adjourned at 4:12 pm.
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