PBSD MSTBU Agenda 10/09/2019 PELICAN BAY SERVICES DIVISION
Municipal Services Taxing & Benefit Unit
NOTICE OF PUBLIC MEETING WEDNESDAY, OCTOBER 9, 2019
THE PELICAN BAY SERVICES DIVISION BOARD WILL MEET AT 1 PM ON
OCTOBER 9 AT THE COMMUNITY CENTER AT PELICAN BAY, LOCATED AT 8960
HAMMOCK OAK DRIVE, NAPLES, FLORIDA 34108.
AGENDA
1. Pledge of Allegiance
2. Roll Call
3. Agenda approval
4. Approval of 09/11/19 Regular Session meeting minutes
5. Audience Comments
6. Administrator's report
a. *Filling board member vacancy
b. Sign contract
c. US 41 berm landscaping
d. *Lake 2-9 lake bank restoration
e. September financial report
7. Committee reports
a. Budget
b. Clam Bay
c. Landscape & Safety
d. Water Management
8. Chairman's report
9. Old business
a. Design requirements for the proposed new operations facility
b. *Review of preliminary design plans by the PBF Design Review Committee
c. Job descriptions for Operations Manager and Environmental Specialist
10. New business
a. Plan for existing sidewalk repairs
11. Adjournment
*indicates possible action items
ANY PERSON WISHING TO SPEAK ON AN AGENDA ITEM WILL RECEIVE UP TO THREE (3) MINUTES PER ITEM
TO ADDRESS THE BOARD. THE BOARD WILL SOLICIT PUBLIC COMMENTS ON SUBJECTS NOT ON THIS
AGENDA AND ANY PERSON WISHING TO SPEAK WILL RECEIVE UP TO THREE (3) MINUTES. THE BOARD
ENCOURAGES YOU TO SUBMIT YOUR COMMENTS IN WRITING IN ADVANCE OF THE MEETING. ANY PERSON
WHO DECIDES TO APPEAL A DECISION OF THIS BOARD WILL NEED A RECORD OF THE PROCEEDING
PERTAINING THERETO, AND THEREFORE MAY NEED TO ENSURE THAT A VERBATIM RECORD IS MADE,
WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. IF YOU ARE
A PERSON WITH A DISABILITY WHO NEEDS AN ACCOMMODATION IN ORDER TO PARTICIPATE IN THIS
MEETING YOU ARE ENTITLED TO THE PROVISION OF CERTAIN ASSISTANCE. PLEASE CONTACT THE PELICAN
BAY SERVICES DIVISION AT(239)597-1749 OR VISIT PELICANBAYSERVICESDIVISION.NET.
10/03/2019 9:08 AM
PELICAN BAY SERVICES DIVISION BOARD REGULAR SESSION
SEPTEMBER 11, 2019
The Pelican Bay Services Division Board met on Wednesday, September 11, 2019, at 1:00 p.m.
at the Community Center at Pelican Bay, 8960 Hammock Oak Drive,Naples, Florida 34108.
In attendance were:
Pelican Bay Services Division Board Nick Fabregas
Scott Streckenbein, Chairman Michael Fogg
Tom Cravens, Vice-Chairman Denise McLaughlin
Joe Chicurel Susan O'Brien
Jacob Damouni (absent) Rick Swider
Ken Dawson Michael Weir (absent)
Pelican Bay Services Division Staff Mary McCaughtry, Operations Analyst
Neil Dorrill, Administrator Alex Mumm, Interim Sr. Field Supr. (absent)
Lisa Jacob, Interim Operations Manager Barbara Shea, Recording Secretary
Also Present Mike Chaffee, Pelican Bay Foundation
Ayoub Al-bahou, Public Utilities Dept. Tom Chmelik, Public Utilities Dept.
Tom Barber, Agnoli, Barber& Brundage Damon Grant, Public Utilities Dept.
Sean Callahan, County Manager's Office Jim Hoppensteadt, Pelican Bay Foundation
Jim Carr, Agnoli, Barber& Brundage Dan Rodriguez, Public Utilities Dept.
APPROVED AGENDA (AS AMENDED)
1. Pledge of Allegiance
2. Roll Call
3. Agenda approval
4. Approval of 07/10/19 Regular Session meeting minutes
5. Audience Comments
6. Administrator's report
a. Roles and responsibilities of the Administrator and PBSD Board
b. Update on new maintenance facility
c. Sign contract
d. US 41 berm landscaping
e. Bay Colony Beach Dune Swale
f. Lake 2-9 lake bank restoration
g. Hurricane preparedness
h. August financial report
i. Update on Operations Manager position (add-on)
j. Update on Activity Report for August (add-on)
7. Committee reports
a. Budget
b. Clam Bay
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Pelican Bay Services Division Board Regular Session
September 11,2019
c. Landscape & Safety
d. Water Management
8. Chairman's report
9. Old business
10. New business
11. Adjournment
ROLL CALL
Mr. Damouni and Mr. Weir were absent and a quorum was established
AGENDA APPROVAL
Mr. Cravens motioned,Mr.Dawson seconded to approve the agenda as amended
with the addition of items #6i and 6j. The motion carried unanimously.
APPROVAL OF 07/10/19 REGULAR SESSION MEETING MINUTES
Mr. Cravens motioned, Ms. McLaughlin seconded to approve the 07/10/19
regular session meeting minutes as amended. The motion carried unanimously.
AUDIENCE COMMENTS
Mr. Ray Kretz commented on drainage and noise issues in the swale area between the Villages
and Oak Lake Sanctuary,and requested that the PBSD address these concerns. Mr.Dorrill commented
that the PBSD has a drainage easement in this area, and over the past three years has completed three
levels of remediation work in this area. Ms. McLaughlin responded that she would put Mr. Kretz's
concerns on the agenda of the next Water Management Committee meeting.
Mr. Jim Hoppensteadt requested that the PBSD address the water quality/management of the
body of water between the Trieste and the Ritz Carlton.
ADMINISTRATOR'S REPORT
ROLES AND RESPONSIBILITIES OF THE ADMINISTRATOR& PBSD BOARD
Ms. O'Brien commented on Mr. Dorrill's absence from the last two PBSD Board meetings.
Mr. Streckenbein commented that he would take some responsibility for Mr. Dorrill's absence as the
scheduled monthly board meetings were changed from the first Wednesday of the month to the second
Wednesday, sometime in early 2019, and Mr. Dorrill's vacation plans had already been made around
the prior schedule. Ms. O'Brien suggested that the board be given advanced notice of any absence by
Mr. Dorrill in the future.
Ms. O'Brien commented that a part-time off-site administrator does not meet the needs of the
PBSD; 10 hours/week are not adequate. She suggested that we need a more hands-on Administrator.
Mr. Dorrill responded that his contract is for 45 hours/month. He provided a work plan summary/list
of tasks completed by staff in July and August under his direction, many of which were completed
ahead of schedule.
Mr. Dorrill commented that Florida statutes state that the County Manager is the Chief
Executive Officer of the County and provides for the duties of the County Manager. Mr. Dorrill stated
that he works directly for the County Manager. Ms. O'Brien suggested that the "administrator's
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Pelican Bay Services Division Board Regular Session
September 11, 2019
services contract scope of work" states that the Administrator's work will be directed by the PBSD
Board.
Ms. O'Brien suggested that Mr. Bolick (former Operations Manager) was not adequately
trained, supervised, or evaluated, and questioned who will train and supervise our new Operations
Manager. Mr. Dorrill commented that in 2014, 2015, and 2016 employee compensation was not tied
to performance and evaluations were not required.
Mr. Dorrill commented that the PBSD Board is not a governance board and has no authority.
He commented that he works with the PBSD Chairman and shares day-to-day information with him.
He reported that during the last year his responsibilities have increased;he is now required to approve
the bi-weekly payroll and complete monthly certification of internal controls (these 2 tasks = 15% of
his monthly hours). Mr. Dorrill reported that he is in the process of reclassifying Ms. Jacob to a Sr.
Project Manager and may need additional project management staff Mr. Callahan,Executive Director
- County Manager's Office, commented that the administrative services contract allows for additional
billable hours under three different work descriptions.
Mr. Dorrill commented that the hiring documents for our new Environmental Specialist,
Senior, have been submitted to the County Human Resources Dept.; the position is currently posted.
He noted that this position was included in the FY20 PBSD budget by the Budget Committee. Ms.
McLaughlin suggested that the PBSD would not want to reduce any work currently contracted through
our existing environmental consultants. Ms. O'Brien, Ms. McLaughlin, and Mr. Fogg commented
that the board did not decide/agree to a new Environmental Specialist position. Mr. Streckenbein
commented that the need for a project manager may be greater. Mr. Callahan and Mr. Dorrill
commented that the Environmental Specialist "expanded position" was included in the FY20 budget
brought to the BCC for approval. Mr. Dorrill commented that he will provide the Environmental
Specialist applications received to the PBSD Board, if desired. Ms. O'Brien commented that she did
not remember seeing the additional FTE position in the FY20 budget materials that the PBSD Board
voted on in May.
UPDATE ON NEW MAINTENANCE FACILITY
Mr. Dorrill provided a proposed master site plan for the 6200 Watergate Way site, which
included a new maintenance/operations facility and separate administration office;the admin.building
would be shared with Public Utilities (PUD) employees. He commented that the PBSD lease for our
office space in the SunTrust building is through 2021.
Public Utilities staff attending the meeting included Mr. Dan Rodriguez, PUD Deputy Dept.
Head; Mr. Tom Chmelik, Director of PUD Engineering; Mr. Damon Grant, Director of Facilities
Management; and Mr. Ayoub Al-bahou, Facilities Principal Project Manager. Highlights of the
information on the proposed site plan provided to the PBSD Board by Public Utilities staff included:
• The administration office would be a shared facility; 12-15 PUD employees would be housed
on the south side, PBSD administrative staff would be housed on the north side.
• The PUD will partner with the PBSD to share the cost, which would most likely be based on
square footage. The cost of the project is estimated at $6 million. Mr. Dorrill estimates that
the PBSD would utilize 75% of the square footage.
• The PUD is looking for consensus to move forward with this project. The next step would be
for the PUD to secure an architect (through the Procurement RFP solicitation process) for the
design of the two replacement buildings (estimated at 3 — 4 months), through PUD funding.
Future steps would include putting the project out to bid (estimated at 6 months) and then
project construction(estimated at approximately 1 year).
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Pelican Bay Services Division Board Regular Session
September 11,2019
• The site plan includes a new permanent fuel facility and a washdown area to decontaminate
equipment. The plan retains our existing mulch area and includes a new access road to this
area.
• In FY20,the PUD has plans to complete an evaluation of the"abandoned"wastewater facility
on the site. Currently the PUD has no new construction plans for this site over the next ten
years.
• The proposed plan includes a"shell"above the ground floor of the administrative building for
future needs and demands, creating a second floor. The building will be constructed according
to County standards.
• The PUD chose this location to house its 12-15 employees as it provides a central location
within the County's IQ (irrigation quality) water system.
• The existing PBSD maintenance facility is in terrible shape. This building is considered by
the County to be one of the two worst County facilities currently in use.
• The PUD will continue to provide updates to the PBSD Board on the proposed project,
including a more detailed site plan.
Mr. Dorrill commented that he has reviewed this site plan option, originating from PUD upper
management, and he believes it meets the needs of the PBSD. He noted that any County vertical
building projects are always completed by the Facilities Division of the PUD. Mr. Dorrill provided a
schematic drawing of the proposed administration building (total of 3,963 square feet), colocating
PBSD and PUD staff. He commented that the PBSD has spent approximately $40,000 on surveying
costs, and that the PUD will pay for the architectural costs. He noted that the business points of this
project need to be taken to the next level.
Mr. Streckenbein commented on our need for expansion and upgrade of our facilities; our
existing maintenance building needs to be torn down, and if we do nothing, the building may be
condemned. He expressed concerns over (1) PUD/PBSD cost sharing has not been clearly defined,
and(2) guarantees that we can continue to use our facilities into the future have not been defined. He
reiterated that 6200 Watergate Way is County property containing County owned facilities. He noted
that it will be up to the PBF Design Committee to approve the second story of the proposed admin.
building.
Mr. Callahan commented that the joint project presented by PUD staff is the best solution for
the needs of the PBSD and PUD. He noted that the ownership and cost sharing issues will be
developed further through the joint cooperation of the County Manager's Office, the PBSD, and the
PUD.
Ms. O'Brien commented that the PBSD Board has not discussed our PBSD facility needs. She
noted that in November and December 2018, the PBSD Board expressed a desire for our own
replacement building. Ms. O'Brien suggested that the board needs time to digest the plan being
presented. She expressed concern over the lack of information provided on the cost sharing and
specific usage of the buildings.
Ms. McLaughlin expressed concern over (1) the abandoned wastewater facility not being
removed, (2) insufficient parking spots, (3) insufficient mulching area, and (4) lack of detail in the
current plans—will they include generators and any use of solar energy?
Mr. Dawson expressed concerns over how to avoid any visually offensive construction, and
the need to preserve the aesthetics. PUD responded that the PBSD could assist with the aesthetics
aspects of the plans.
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Pelican Bay Services Division Board Regular Session
September 11,2019
Dr. Chicurel commented in favor of moving forward with the project, as we are in dire need to
replace the existing substandard facility. He reminded the PBSD Board of the presentation by Mr.
Shepherd (former board member) last year on the need to replace our existing facility. He expressed
concerns over the line of sight issues of the neighboring associations to the site,but ultimately the PBF
will pass judgment on the design.
Mr. Fogg suggested that we need more board discussion on our needs for the replacement
buildings. He commented that since it is clear that we do not have the option of our own stand alone
building, then this shared facility is the best option.
Mr. Streckenbein initiated a straw vote on whether to move forward to the next step with this
project; by a vote of 7-2 there was consensus to move forward. The PBSD Board and Mr. Dorrill
agreed that it would be beneficial to schedule a pre-application meeting on the proposed project with
the PBF Board, to obtain their thoughts and comments as soon as possible. Mr. Hoppensteadt
commented that the PBF has not seen any preliminary plans on this project.
SIGN CONTRACT
Mr.Dorrill commented that we have taken delivery on sign prototypes and that the contractor's
crews are currently onsite drilling holes for the concrete bases of the signs. The contractor is scheduled
to complete the project by Feb. 2020, but may complete the project as early as Thanksgiving.
US 41 BERM LANDSCAPING
Mr. Dorrill reported that the US 41 landscape renovations project is at substantial completion.
The contractor is unable to locate the saw palmetto plants as specified in the plans and has asked for a
change order. We are not inclined to agree to a substitution, and will ask that the contractor either(1)
finds the plants in accordance with the specifications, or (2) agrees to a credit change order for these
saw palmettos, and staff will locate and plant the specified plants.
Mr. Fogg expressed his disappointment with the new US 41 berm plantings. Mr. Dorrill
responded that the Landscape & Safety Committee and the PBSD Board approved the project plans.
BAY COLONY BEACH DUNE SWALE
Mr. Dorrill reported that a permit waiver has been issued by the issuing regulatory agency to
allow us to perform maintenance work on the beach dune swale.
LAKE 2-9 LAKE BANK RESTORATION
Mr. Tom Barber, civil engineer with Agnoli, Barber & Brundage, provided a presentation on
the proposed lake bank remediation project of Lake 2-9,including different options of lake bank repair.
A combination of rip rap, geoweb, and seawall were incorporated in the original plans for this project.
As a result of the lowest bid coming in significantly higher($747,290)than the engineer's opinion of
cost of$548,760, AB&B is exploring cost saving alternatives. He suggested that the challenges of
site access for this project may have contributed to the higher than expected bids. He noted that all
stormwater in Basin 2 funnels into Lake 2-9.
Mr. Jim Can, civil engineer with AB&B, discussed additional reasons for the project bids
coming in much higher than expected including(1)the engineer's cost estimate for the vertical seawall
was$325/linear foot,while the lowest bidder quoted a price of$910/linear foot, (2)a strong Southwest
Florida labor market, and (3) a strong post-hurricane Irma economy causing high demand for
infrastructure replacements. Mr. Can suggested options to reduce the cost of the project including(1)
using alternative vinyl wall products, which have a 50-year life expectancy, (2) shortening the length
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Pelican Bay Services Division Board Regular Session
September 11,2019
of the wall to 220 feet, or(3) delete the wall entirely. He recommended that we rebid the project with
a reduced wall length using alternative materials.
Ms. O'Brien commented that Lake 2-9 was originally selected to be first on the list of lake
bank remediations, due to its high visibility along the berm. However, the plans do not provide for
any remediation on the west side of the lake. Mr. Dorrill commented that this lake was selected based
on the safety hazard of the vertical drop-off of the lake bank, based on the surveys completed, which
indicates that we are out of compliance with SFWMD standards.
Mr. Dorrill stated that we need to re-solicit this project, using Mr. Carr's suggested
specifications. Mr. Carr commented that he believes we can get quotes back prior to our October
PBSD Board meeting.
Ms. O'Brien suggested that we do our own RFP to obtain a pool of contractors using our own
specifications for our lake bank remediation work.
HURRICANE PREPAREDNESS
Mr. Dorrill reported that he provides a pre-hurricane checklist to all of his clients, which is
reviewed before each hurricane season. He will provide a copy of it to the board at a future date.
AUGUST FINANCIAL REPORT
Mr. Dorrill commented that due to a great deal of effort by the Budget Committee and the
Clerk of Courts, the new version of the monthly and year-to-date financial reports will be provided to
the PBSD within five days of every month end. The new format of the August year-to-date financials
were included in the agenda packet. There have been some title changes to our projects for improved
clarification.
Ms. O'Brien requested access to detailed information on our expenditure lines.
By consensus the board accepted the August financial report.
UPDATE ON OPERATIONS MANAGER POSITION (ADD-ON)
Mr. Dorrill reported that Mr. Chad Coleman has accepted the position as our new Operations
Manager at the salary which was offered, less than the salary of the former Operations Manager. Mr.
Coleman has given notice to his current employer and has completed his pre-employment physical.
Mr. Dorrill expects to introduce him at the Sept. 19 Landscape & Safety Committee meeting.
UPDATE ON ACTIVITY REPORT FOR AUGUST (ADD-ON)
No additional discussion
COMMITTEE REPORTS
BUDGET REPORT
Mr. Swider reported that he expects to schedule the next Budget Committee meeting in
November.
CLAM BAY REPORT
Ms. O'Brien commented that her September 2019 Clam Bay update was included in the agenda
packet.
LANDSCAPE & SAFETY REPORT
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Pelican Bay Services Division Board Regular Session
September 11, 2019
Dr. Chicurel commented that the next Landscape&Safety Committee meeting will be on Sept.
19. He reported that because our sidewalk project is greater than$2 million,the County procurement
process requires an RFP to obtain civil engineers for the actual design and remaining project
engineering. The survey is complete. Dr. Chicurel has requested that AB&B and Ms. Jacob use
AB&B's survey to walk the length of the phase 1 sidewalk to identify the tree conflicts arising from
the planned six-foot sidewalk. He will report results at the September committee meeting.
Ms. O'Brien expressed concern that our original sidewalk project timeline did not adequately
reflect the required County procurement processes. Ms. O'Brien and Ms. McLaughlin expressed
concern that our civil engineers are overstretched with work.
WATER MANAGEMENT COMMITTEE
Ms. McLaughlin commented that the PBSD has a new process in place to look at the 6 to 8
lakes with the biggest algae problems. On a weekly basis, staff will record the observed condition of
each lake, the algae treatments used, and the apparent effectiveness of the treatment used. This will
help us to determine whether the method of treatment is adequate or is an alternative method needed.
CHAIRMAN'S REPORT
Mr. Streckenbein asked staff to address the Trieste concerns brought forward by Mr.
Hoppensteadt. Mr. Dorrill commented that a resident had contacted Mr. Hoppensteadt regarding
duckweed observed on the lake between the Trieste and the Ritz Carlton employee parking garage.
After PBSD staff was informed of the issue, the lake was inspected and sprayed the next day.
Unfortunately,neither Mr. Hoppensteadt nor the resident who reported this issue were informed of the
staff's actions. Ms. McLaughlin commented that there should be a process whereby staff reports back
to the complainant regarding remediation actions take by staff, to improve resident satisfaction.
OLD BUSINESS
Ms. McLaughlin suggested that the PBSD Board discuss the proposed plans for the 6200
Watergate Way site at a joint meeting with the PBF.
NEW BUSINESS
None
ADJOURNMENT
The meeting was adjourned at 4:25 p.m.
Scott Streckenbein, Chairman
Minutes approved [ ] as presented OR F 1 as amended ON [ ] date
7
Agenda item#6
Page 1 of 1
PBSD Projects Update October 9,2019
Street signs replacement(265 street signs to be replaced and 1 entrance monument to be repaired
Skirt molds and street name sign frames approved for mass production, concrete bases and sign poles
delivered to Operations site; contractor started installation of concrete bases on 9/5/19 and started
installing posts 10/4/19. Due to length and depth of the bases, and underground utility conflicts,
installation may take longer than anticipated; however,the structural engineer is evaluating whether
the bases length can be shortened which will decrease both production and installation time. Change
order#2 for$9,126 is being processed to account for larger backers materials needed to meet current
MUTCD traffic sign sizes; however if the size of the bases are shortened,we should receive credit for
decreased amount of concrete material necessary to complete the job.
U.S. 41 Berm Re-Landscaping
This project is at substantial completion.
Other capital improvements
Sidewalks
Survey is complete. A field visit was held to verify any Phase One (east side of Pelican Bay Blvd)tree
conflicts and engineer presented the Phase One survey results to the L&S committee. Solicitation for
Request for Professional Services (RPS)was submitted to Procurement for engineering,permitting,
design, construction, and inspection services on 8/6/19 and is awaiting processing.
Water management
Bay Colony"Beach Dune Swale"restoration
South Florida Water Management District issued an exemption to perform maintenance. Scope of
work,plans, and opinion of probable cost are still being prepared by the engineer.
Grosvenor and Dorchester
Channel stabilization and planting plan for restoring proper drainage was expanded to cover both the
north side of Grosvenor property and south side of the Dorchester property. Staff will be obtaining a
quote and scheduling the work in FY 20.
Georgetown
Contractor cleaned and video-evaluated pipes under Thomas Jefferson Ct that connect lakes 2-4 and
2-5. Following review of the video by the engineer, staff will obtain quotes and schedule work in FY
20.
Lake 2-9 (St. Thomas/St. Maarten lake)
Project was put out for bid and lowest bid returned was $200,000 higher than expected at$747,000;
this was due to two factors: 1) small job in an environmentally sensitive area with poor access and 2)
seawall estimate costs were based on pre-Irma pricing which has tripled since 2017. Engineer was
tasked to provide additional options for construction then reviewed and recommendation on how to
proceed made by WM committee for full Board consideration. Revised construction plans were
received on 9/30/19 and a RFQ was issued the same day. Quotes are due back on 10/15/19.
Prepared by Lisa Jacob, 10/4/19
Agenda item#6e
Page 1 of 5
PELICAN BAY
BALANCE SHEET
September 30,2019
(UNAUDITED)
Pelican Bay
Landscape,
Street Safety,Lake& Clam Bay Capital
Operating Fund Lighting Beach Projects Projects
109 778 322 320 TOTAL
ASSETS
Cash and investments 2,285,641.96 1,754,644.80 3,639,892.28 222,063.64 7,902,242.68
Interest receivable - - - - -
Trade receivable,net - - - - -
Total assets 2,285,641.96 1,754,644.80 3,639,892.28 222,063.64 7,902,242.68
LIABILITIES AND FUND BALANCE
Liabilities:
Accounts payable 86,777.83 6,179.88 37,970.75 42,607.10 173,535.56
Wages payable - - - -Total liabilities 86,777.83 6,179.88 37,970.75 42,607.10 173,535.56
Fund balances:
Fund balance 2,198,864.13 1,748,464.92 3,601,921.53 179,456.54 7,728,707.12
Total liabilities and fund balances 2,285,641.96 1,754,644.80 3,639,892.28 222,063.64 7,902,242.68
FY18 carryforward 1,739,638.58 1,457,868.63 1,171,514.48 114,959.47
FY19 operating surplus/deficit 459,225.55 290,596.29 2,430,407.05 64,497.07
Fund balance at end of the period 2,198,864.13 1,748,464.92 3,601,921.53 179,456.54
FY19 budgeted reserves 1,005,000.00 1,488,500.00 52,753.14 -
Agenda item#6e
Page 2 of 5
PELICAN BAY
INCOME STATEMENT
OPERATING FUND-109
September 30,2019
(UNAUDITED)
Adopted Amended Total %Budget
Budget Budget Commitments Expenditures Variance Consumed
REVENUES AND CARRYFORWARD
Special assessments 4,176,200.00 4,176,200.00 - 4,023,222.09 (152,977.91) 96.3%
Plan review 1,500.00 1,500.00 - - (1,500.00) 0.0%
Insurance reimbursements - - 7,317.03 7,317.03 1101V/Ui
Interest 6,900.00 6,900.00 - 68,282.91 61,382.91 989.6%
Miscellaneous - - - 27,379.00 27,379.00 #DIV/01
Transfers in 34,500.00 34,500.00 - 34,500.00 - 100.0%
Negative 5%of estimated revenue (209,200.00) (209,200.00) - - 209,200.00
Budgeted carryforward 1,534,400.00 1,567,881.07 - - (1,567,881.07)
Total revenues+carryforward 5,544,300.00 5,577,781.07 - 4,160,701.03 (1,417,080.04) 74.6%
EXPENDITURES AND RESERVES
Personal Services 1,614,000.00 1,659,500.00 - 1,478,183.50 181,316.50 89.1%
Operating
182601-Lake&Stormwater Management administration 213,100.00 213,100.00 - 190,107.25 22,992.75 89.2%
182602-Lake&Stormwater Management field operations 674,200.00 701,512.07 - 490,741.70 213,770.37 70.0%
182900-Right of way beautification 94,200.00 94,200.00 - 68,147.49 26,052.51 72.3%
182901-Right of way beautification field 1,514,900.00 1,469,400.00 - 1,153,466.79 315,933.21 78.5%
Total operating 2,496,400.00 2,478,212.07 - 1,902,463.23 575,748.84 76.8%
Capital outlay 214,900.00 221,069.00 - 178,283.29 42,785.71 80.6%
Transfers out 214,000.00 214,000.00 - 142,545.46 71,454.54 66.6%
Total expenditures 4,539,300.00 4,572,781.07 - 3,701,475.48 871,305.59 80.9%
Budgeted reserves
991000-Reserve for contingencies 385,000.00 385,000.00 - - 385,000.00
994500-Reserve for future construction and improvement 200,000.00 200,000.00 - - 200,000.00
998000-Reserve for cash 420,000.00 420,000.00 - - 420,000.00
Total reserves 1,005,000.00 1,005,000.00 - - 1,005,000.00
Total expenditures+reserves 5,544,300.00 5,577,781.07 - 3,701,475.48 1,876,305.59 66.4%
EXCESS OF REVENUE OVER EXPENDITURES - . 459,225.55
10/4/19 note-payroll through 9/13/19,accrual through 9/30/19 will not be posted until 10/25/19 1,739,638.58 Actual carryforward as of 9/30/18
2,198,864.13 Fund balance as of 09/30/19
Agenda item#6e
Page 3 of 5
PELICAN BAY
INCOME STATEMENT
STREET LIGHTING-778
September 30,2019
(UNAUDITED)
Adopted Amended Total %Budget
Budget Budget Commitments Expenditures Variance Consumed
REVENUES AND CARRYFORWARD
Current Ad Valorem Taxes 585,000.00 585,000.00 - 560,293.26 (24,706.74) 95.8%
Delinquent Ad Valorem Taxes - - - 3,459.05 3,459.05 1/DIV/01
Interest 2,500.00 2,500.00 - 36,345.50 33,845.50 1453.8%
Advance from fund 322 1,000,000.00 1,000,000.00 - - (1,000,000.00) 0.0%
Transfers in - - - - - 11DIV/01
Negative 5%of estimated revenue (29,400.00) (29,400.00) - - 29,400.00
Budgeted carryforward 386,500.00 1,424,789.05 - (1,424,289.05)
Total revenues+carryforward 1,944,600.00 2,982,389.05 - 600,097.81 (2,382,291.24) 20.1%
EXPENDITURES AND RESERVES
Personal Services 127,200.00 127,200.00 - 111,020.70 16,179.30 87.3%
Operating
182700-Street Lighting Operations 72,000.00 72,000.00 -
63,810.57 8,189.43 88.6%
182701-Street Lighting Field Operations 230,100.00 265,589.05 - 121,093.15 144,495.90 45.6%
Total operating 302,100.00 337,589.05 - 184,903.72 152,685.33 54.8%
Capital outlay - 2,300.00 - 2,259.20 40.80 98.2%
Advance/Repay to fund 322 - 1,000,000.00 - - 1,000,000.00 0.0%
Transfers out 26,800.00 26,800.00 •
11,317.90 15,482.10 42.2%
Total expenditures 456,100.00 1,493,889.05 -
309,501.52 1,184,387.53 20.7%
Budgeted reserves
99300-Reserve for capital 80,000.00 80,000.00 - - 80,000.00
994500-Reserve for future construction and improvement 1,258,500.00 1,258,500.00 - - 1,258,500.00
998000-Reserve for cash 150,000.00 150,000.00 - 150,000.00
Total reserves 1,488,500.00 1,488,500.00 - - 1,488,500.00
Total expenditures+reserves 1,944,600.00 2,982,389.05 - 309,501.52 2,672,887.53 10.4%
EXCESS OF REVENUE OVER EXPENDITURES - - 290,596.29
10/4/19 note-payroll through 9/13/19,accrual through 9/30/19 will not be posted until 10/25/19 1,457,868.63 Actual carryforward as of 9/30/18
1,748,464.92 Fund balance as of 09/30/19
Agenda item#6e
Page 4 of 5
PELICAN BAY
INCOME STATEMENT
PELICAN BAY LANDSCAPE,SAFETY,LAKE&BEACH PROJECTS-322
September 30,2019
(UNAUDITED)
Adopted Amended Total %Budget
Budget Budget Commitments Expenditures Variance Consumed
REVENUES AND CARRYFORWARD
Special assessments 3,333,700.00 3,333,700.00 - 3,211,722.00 (121,978.00) 96.3%
FEMA reimbursements - - - 37,633.75 37,633.75 tIDIV/0l
Interest 5,000.00 5,000.00 - 63,160.23 58,160.23 1263.2%
Advance from other funds - 1,000,000.00 - - (1,000,000.00) 0.0%
Transfers in - - - (0.00) (0.00) I40IV/0l
Negative 5%of estimated revenue (166,900.00) (166,900.00) - - 166,900.00
Budgeted carryforward 33,300.00 965,640.66 - (965,640.66)
Total revenues+carryforward 3,205,100.00 5,137,490.66 - 3,312,515.98 (1,824,924.68) 64.5%
EXPENDITURES AND RESERVES
Projects:
50066-PBSD Landscape Improvement 266,100.00 384,283.71 43,577.35 149,098.75 191,607.61 50.1%
50103-POSD Sinage 75,000.00 95,971.00 - - 95,971.00 0.0%
50108-Lake Aeration - 104,588.00 - - 104,588.00 0.0%
50126-Beach Renourishment 200,000.00 678,883.89 - - 678,883.89 0.0%
50143-PBSD Field Operation Center Improvements 350,000.00 367,881.69 4,303.00 36,292.00 327,286.69 11.0%
50154-Hurricane Irma 550,000.00 1,523,133.56 724,939.91 420,632.98 377,560.67 75.2%
50157-PBSD-Asset Management 75,000.00 75,000.00 18,215.75 26,907.25 29,877.00 60.2%
50158-PBSD Roadway Safety 40,000.00 40,000.00 - 19,054.95 20,945.05 47.6%
51026-PBSD Lake Bank Restoration 500,000.00 665,945.67 125,956.19 133,746.44 406,243.04 39.0%
Total expenditures 2,056,100.00 3,935,687.52 916,992.20 785,732.37 2,232,962.95 20.0%
Repay Advance 1,000,000.00 1,000,000.00 - - 1,000,000.00 0.0%
Transfers out 149,000.00 149,000.00 - 96,376.56 52,623.44 64.7%
Total expenditures 3,205,100.00 5,084,687.52 916,992.20 882,108.93 3,285,586.39 17.3%
Budgeted reserves
991000-Reserve for contingencies - 52,753.14 - - 52,753.14
Total expenditures+reserves 3,205,100.00 5,137,440.66 916,992.20 882,108.93 3,338,339.53 35.0%
EXCESS OF REVENUE OVER EXPENDITURES - - 2,430,407.05
1,171,514.48 Actual carryforward as of 9/30/18
3,601,921.53 Fund balance as of 09/30/19
Agenda item#6e
Page 5 of 5
PELICAN BAY
INCOME STATEMENT
CLAM BAY CAPITAL PROJECT FUND-320
September 30,2019
(UNAUDITED)
Adopted Amended Total %Budget
Budget Budget Commitments Expenditures Variance Consumed
REVENUES AND CARRYFORWARD
Special assessments 225,100.00 225,100.00 - 216,847.11 (8,252.89) 96.3%
Interest 500.00 500.00 - 4,194.22 3,694.22 838.8%
Transfers in - - - (0.00) (0.00) NDIV/01
Negative 5%of estimated revenue (11,300.00) (11,300.00) - - 11,300.00 0.0%
Budgeted carryforward 11,500.00 102,502.98 - - (102,502.98)
Total revenues+carryforward 225,800.00 316,802.98 - 221,041.33 (95,761.65) 69.8%
EXPENDITURES AND RESERVES
Personal Services - - - IfDIV/01
Operating
51100-Clam Bay Restoration 181,400.00 272,402.98 40,458.95 115,537.17 116,406.86 57.3%
51105-Clam Bay Ecosystem Enhancements - - - - . #131V/01
Total operating 181,400.00 272,402.98 40,458.95 115,537.17 116,406.86 57.3%
Capital outlay - - - - - NDIV/01
Transfers out 44,400.00 44,400.0041,007.09 3,392.91 92.4%
Total expenditures 225,800.00 316,802.98 40,458.95 156,544.26 119,799.77 62.2%
Budgeted reserves
991000-Reserve for contingencies - - - - -
998000-Reserve for cash - - - - -
Totalreserves - -
Total expenditures+reserves 225,800.00 316,802.98 40,458.95 156,544.26 119.799.77 62.2%
EXCESS OF REVENUE OVER EXPENDITURES - - 64,497.07
114,959.47 Actual carryforward as of 9/30/18
179,456.54 Fund balance as of 09/30/19
Agenda item#7b
Page 1 of 1
Clam Bay Update-October 2019
Clam Bay. The posts for canoe trail markers 10 and 12 have been installed; hopefully the signage will
be added soon. Hand-dug channel maintenance work was completed in September. The annual
infrared photo of Clam Bay, a permit requirement, was taken in September and is on display in the
board room at PBSD's office. At the September Clam Bay Committee meeting Jeremy Sterk of ETE
shared with those present how he is using the 2019 infrared photo and the 2017 infrared photo taken
before Irma to generate data to monitor the recovery of the mangroves damaged during Irma. The
recovery is a slow process, but there are noticeable signs of recovery. Through the use of the infrared
photo Jeremy was also able to identify some mangroves south of the north beach that are showing
signs of stress. Additional monitoring of this section of mangroves will be done.
Clam Pass. As of October 3, the tidal ratio report for September is not available. The tidal ratios for
August at markers 4 and 14 are above .6, meaning the flow into and out of Clam Pass at the end of
August was very good.
Clam Bay Committee members learned at the September committee meeting that Neil Dorrill, Lisa
Jacob, and Mohamed Dabees had met with Nick Casalanguida and Sean Callahan in August to address
Mr. Casalanguida's concerns about PBSD's "emergency" dredging of Clam Pass. Based on the PBSD
Board unanimously approving at the November 2018 PBSD Board meeting that the Clam Bay
Committee explore the concerns raised by Mr. Casalanguida and bring a recommendation back to the
PBSD Board, the Clam Bay Committee was planning to finalize its recommendation after committee
members received on August 16, 2019 a copy of the data on dredging Clam Pass, requested in
January 2019, and Mohamed's report.
PBSD has had sole responsibility for advising the County on dredging Clam Pass since December 2012
and has overseen dredging events in 2013, 2016, 2017, and 2018, all of which have required
"emergency" action by the BCC. Thus a timeline for dredging-related activities to assist in avoiding
"emergency" dredging has been requested.
Water Quality.
Total phosphorus. Addressing high phosphorus levels in Clam Bay is a top priority for the Clam Bay
Committee, but the Committee's work on this issue is on hold until a new PO has been issued so the
six months of data on TP and TN that PBSD has can be analyzed and reported by Dr. Tomasko.
Total nitrogen. At this time TN in Clam Bay is not problematic.
Copper. Copper results for November 2018 through August 2019 are excellent with only one of 90
samples exceeding the allowable limit.
Clam Bay Committee. The next Clam Bay Committee meeting is scheduled for November 14, 2019 at
1:30pm.
Prepared by Susan O'Brien
October 3, 2019
Agenda item#7c
Page 1 of 2
LANDSCAPE & SAFETY COMMITTEE REPORT
The Landscape & Safety Committee met on Sept. 19, 2019 at 1:00 PM
in the Pelican Bay Community Center. The following items were
discussed:
1 . The issue of car carriers parking on Pelican Bay Blvd. was once again
brought up and discussed with same outcome, no viable solution
could be found.
2. Re-evaluation of the plantings on the US 41 Berm will take place to
eliminate bare spots and plant selection.
3. Agnoli, Barber, and Brundage (ABB), PBSD's civil engineers presented
their sidewalk survey results for Phase One of the sidewalk
replacement project. Jim Carr of ABB also presented the new timeline
for the project.
Due to state law for projects over 2 million dollars,
the county procurement department will need to go through an RFQ
(Request For Qualifications) process.
This will move the timeline for construction design, permitting,
and contractor selection further ahead of what the PBSD
anticipated and into 2020.
An actual "walking" evaluation of the survey results and
visualization of where a new 6-foot sidewalk could be placed was
conducted by Jim Carr (ABB Civil Engineer), Lisa Jacob (PBSD Interim
Operations Manager), Alex Mumm (Senior Landscape Supervisor), and
Joe Chicurel (PBSD Landscape & Safety Chair).
(see the "SIDEWALK UPDATE" communication published by the
Pelican Bay Foundation on 09/25/2019 for the results)
Agenda item#7c
Page 2 of 2
(No. 3. continued)
a. Mike Fogg, L&S Cte. member, suggested that the final design
incorporate more meandering of the new sidewalk in addition to
mitigation conflicts.
b. The committee consensus was that the planting of additional trees
will be considered once the new sidewalk is completed.
c. Our current budget includes $30,000.00 for canopy tree replacement
due to hurricane damage and/or sidewalk conflicts. Our design goal
is and has always been to mitigate canopy tree conflicts.
4. The committee chairman thanked PBSD Administrator, Neil Dorrill,
and staff for their efforts in obtaining a cost sharing agreement with
the County for the construction and maintenance of the sidewalk
replacement project. He also thanked Alex Mumm, Senior Landscape
Supervisor, for his outstanding performance and implementation of
our landscape goals and maintenance guidelines.
Submitted by: Joe Chicurel, PBSD Landscape & Safety Cte. Chairman
Agenda item#7c-1
Page 1 of 1
PELICAN BAY SIDEWALK UPDATE
From the PBSD Landscape & Safety Committee
With cost sharing with Collier County in place for the construction and
maintenance of new sidewalks in Pelican Bay, our civil engineers
(Agnoli, Barber, & Brundage) presented their Phase One Survey Study
and timeline to the Landscape & Safety Committee at its 09/19/2019
meeting.
Most of Phase One encompasses the sidewalk on the east side of
Pelican Bay Blvd. Although a final construction design has not been
developed at this time, the engineering survey allowed the committee
to see where a new 6-foot sidewalk would or could be placed.
PBSD staff also conducted an onsite "walking" evaluation of the
east side of Pelican Bay Blvd. from the south entrance to the north
entrance of the boulevard.
Maintaining the PBSD's criteria of allowing the new sidewalk to meander
around utility and/or tree conflicts and be reduced in width to the
existing width when conflicts arise, the following was determined:
1 . approximately 10 short segments would remain the existing width;
2. the vast majority of conflicts would be mitigated by meandering around
them;
3. one pine tree would be removed;
4. ten palm trees would be removed (many because the existing sidewalk
is on private property and the new sidewalk needs to be placed in the
county right of way); and
5. No hardwood or canopy trees need to be removed.
Phase Two and Three survey results will be presented to the committee
at future committee meetings.
Collier County- Class Specification Bulletin Page 1 of 3
Agenda item#9c
Page 1 of 9
Manager - Pelican
_-__. Bay Services Class Code:
Colt' CnHnty 25306
Bargaining Unit: General/Non-Union
COLLIER COUNTY
Revision Date: Oct 1,2018
SALARY RANGE
$32.02 - $50.46 Hourly
$2,561.42 - $4,036.54 Biweekly
$66,597.00 - $104,950.00 Annually
PURPOSE OF CLASSIFICATION:
The purpose of this classification is to plan, organize, direct and review maintenance and
construction programs for the Pelican Bay Services Division. Coordinates assigned activities
with other departments and divisions to provide professional, effective and efficient public
service to the residents of Pelican Bay.
ESSENTIAL FUNCTIONS:
Supervises, directs, and evaluates assigned staff, processing employee concerns and
problems, directing work, counseling, disciplining and completing employee performance
appraisals; conducts training activities; conducts interviews and makes hiring
recommendations. Conducts staff meetings as required.
Evaluates the need for and develops plans for Pelican Bay projects; formulates bids;
monitors and oversees construction activities; and assists with contract administration.
Documents and prepares information for project and operation activities for presentation to
the Pelican Bay Board and sub-committees.
Prepares and administers projects and operations budgets; submits justifications for budget
requests; monitors expenditures to ensure compliance with approved budget; assesses the
need for additional staff, facilities, supplies and materials; monitors and approves
expenditures.
Monitors and prepares payroll documents for operational staff and contract laborers.
Approves purchase requisitions and invoices for Pelican Bay Services field operations and
projects.
Plan, organizes, directs and reviews an overall pest management program for the
maintenance of the Pelican Bay landscaping operations and lake maintenance program.
Provides assistance to the Division Director, Pelican Bay Board, Pelican Bay Foundation,
homeowner's association and other community boards regarding Pelican Bay activities and
projects and presents recommendations.
Oversees the process for bidding and contracting of services; prepares Requests or
Proposals (RFP), bidding procedures for consultant services, construction services,
maintenance services, materials and equipment.
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Agenda item#9c
Page 2 of 9
Represents the Pelican Bay Services Division Director at community meetings as requested.
Responds to questions and complaints related to Pelican Bay landscaping, water
management, street lighting, Clam Bay and other capital projects; initiates problem
resolutions.
Designs and formulates parameters and specifications associated with proposed
improvement projects.
Ensures compliance with Water Management Permit, Clam Bay Restoration Permit and
Pelican Bay Services Division (PBSD) operational permits.
Reviews construction plan submittals for compliance with Pelican Bay Plan Review Manual.
Prepares project schedules; monitors progress of projects in order to meet established
schedules.
Prepares or completes various forms, reports, correspondence, executive summaries, RFPs,
budget documents, cost estimates, work orders, change orders and permit applications.
Performs environmental monitoring activities for Clam Bay.
Tours facilities as needed with golf course personnel, foundation representatives, landscape
architect and others as needed and warranted.
ADDITIONAL FUNCTIONS
Provides assistance to other employees or divisions as needed.
Performs other related duties as required.
In the event of a declared state of emergency, employees in this classification may be called
to work during days or hours other than those for which they are regularly scheduled.
PERFORMANCE APTITUDES
Data Utilization: Requires the ability to evaluate, audit, deduce, and/or assess data using
established criteria. Includes exercising discretion in determining actual or probable
consequences and in referencing such evaluation to identify and select alternatives.
Human Interaction: Requires the ability to apply principles of persuasion and/or influence
over others in a supervisory capacity.
Equipment, Machinery, Tools, and Materials Utilization: Requires the ability to operate and
control the actions of equipment, machinery, tools and/or materials requiring complex and
rapid adjustments.
Verbal Aptitude: Requires the ability to utilize a wide variety of reference, descriptive,
and/or advisory data and information.
Mathematical Aptitude: Requires the ability to perform addition, subtraction, multiplication,
and division; the ability to calculate decimals and percentages; the ability to utilize
principles of fractions; and the ability to interpret graphs.
Functional Reasoning: Requires the ability to apply principles of influence systems, such as
motivation, incentive, and leadership, and to exercise independent judgment to apply facts
and principles for developing approaches and techniques to resolve problems.
Situational Reasoning: Requires the ability to exercise judgment, decisiveness and creativity
in situations involving evaluation of information against measurable or verifiable criteria.
ADA COMPLIANCE
Physical Ability: Tasks require the ability to exert moderate, though not constant physical
effort, typically involving some combination of climbing and balancing, stooping, kneeling,
crouching, and crawling, and which may involve some lifting, carrying, pushing and/or
pulling of objects and materials of moderate weight (20-50 pounds).
Sensory Requirements: Some tasks require the ability to perceive and discriminate colors or
shades of colors, sounds, depth, texture, and visual cues or signals. Some tasks require the
ability to communicate orally.
Environmental Factors: Performance of essential functions may require exposure to adverse
environmental conditions, such as dirt, dust, pollen, odors, wetness, humidity, rain,
temperature and noise extremes, fumes, hazardous materials, heights, confined spaces,
machinery, vibrations, electric currents, traffic hazards, water hazards, bright/dim light,
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Agenda item#9c
Page 3 of 9
toxic agents, disease, pathogenic substances, or animal/wildlife attacks.
MINIMUM QUALIFICATIONS:
Vocational/technical degree with training emphasis in horticulture; supplemented with five
to seven years of experience or any equivalent combination of education, training, and
experience which provides the requisite knowledge, skills, and abilities for this job. Must
possess and maintain a valid Florida driver's license with appropriate endorsement(s). Must
possess (or obtain within 60 days) Ornamental &Turf and Aquatic Applicators License.
Fingerprinting may be required.
SUPPLEMENTAL INFORMATION:
BCC124
Exempt
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Agenda item#9c
Page 4 of 9
Environmental
Collier County Specialist, Senior Class 5345
Bargaining Unit: General/Non-Union
COLLIER COUNTY
Revision Date: Oct 1, 2018
SALARY RANGE
$23.89 - $37.65 Hourly
$1,911.23 - $3,011.96 Biweekly
$49,692.00 - $78,311.00 Annually
PURPOSE OF CLASSIFICATION:
The purpose of this classification is to plan and implement an environmental protection
program within an assigned unit/section, which may involving pollution control, hazardous
waste management, planning/development, natural resources, transportation, or a related
area.
ESSENTIAL FUNCTIONS:
Provides direction, training, guidance and assistance to employees; coordinates daily work
activities; organizes, prioritizes, and assigns work; monitors status of work, inspects
completed work, and troubleshoots problem situations.
Interprets, applies, and enforces the provisions of environmental regulations and other
applicable federal, state, and local codes, laws, rules, regulations, specifications, standards,
policies and procedures; researches codes/regulations issues as needed; initiates any
actions necessary to correct deviations or violations.
Provides information and technical assistance concerning environmental regulations,
hazardous waste management, waste disposal procedures, pollution control/prevention,
storage tanks, small quantity hazard waste generation, natural resources, site development
plans, waterway management, coastal zone management, regulatory violations, or other
issues; meets with and discusses problem areas with property owners, contractors,
developers, and the public; recommends solutions to problems; provides data to customers
upon request.
Coordinates environmental activities relating to pollution control, pollution prevention,
environmental planning, conservation, land development, stormwater management,
waterway management, coastal zone management, or related issues; provides a contact to
County residents for environmental and pollution concerns.
Investigates complaints regarding pollution, hazardous waste, natural resources,
conservation, beaches/waterways, or other environmental issues; investigates fish kills;
documents findings of investigations and makes corrective recommendations; updates
complainant with information regarding complaint; monitors status of complaints to ensure
resolution; notifies appropriate authorities of case problems or incidents as appropriate.
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Agenda item#9c
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Develops water quality monitoring program; provides technical assistance in the
development of water/sediment sampling projects; performs reconnaissance of proposed
water quality monitoring stations; coordinates and conducts water sampling projects;
collects surface water and ground water samples; schedules and coordinates sampling
activities; analyzes algal communities using microscope; prepares sample equipment for
use.
Serves as Quality Assurance and Quality Control Officer for water quality monitoring
programs; reviews and validates laboratory results; coordinates field audit with state
regulatory agencies.
Performs inspections of sludge disposal sites and sludge transportation vehicles; notifies
sludge transporters of violations; prepares certified warning letters for non-compliance;
reviews sludge transportation licenses and notifies license-holders of expiration.
Performs inspections of wastewater treatment plant facilities to ensure compliance with
applicable regulations; collects effluent samples at wastewater treatment plants; assists
with collection of surface water samples; makes recommendations to plant operators
concerning needed plant improvements.
Performs inspections of above-ground storage tanks and underground storage tanks;
conducts inspections of small quantity hazardous waste generators as needed; performs
waste assessment computations; performs air quality monitoring.
Performs inspections of businesses to review hazardous waste management/disposal;
monitors household hazardous waste facilities; conducts on-site visits to household
hazardous waste facilities to pick up receipts of hazardous wastes; converts amounts of
hazardous wastes to pounds; prepares reports for calculation of reviewed receipts of
hazardous wastes from businesses; picks up/transports household hazardous wastes from
residents' homes to waste site as needed.
Coordinates petroleum cleanup contract and pollutant storage tank contract activities;
performs site inspections and monitors activities; participates in contract negotiation;
reviews staff reports; reviews and approves technical reports and invoices; prepares
enforcement documents.
Performs inspections of commercial landscape projects and stormwater management plans;
reviews landscape plans and storm management plans; inspects irrigation systems;
inspects drainage areas and verifies flow paths; negotiates use of landscape materials with
landscape architects; ensures compliance with right-of-way ordinance requirements.
Coordinates environmental permitting involving transportation projects, stormwater
projects, and projects of other divisions; reviews environmental permit applications to
obtain permits; initiates environmental audits for projects; coordinates with consultants and
agencies regarding wetland delineation for projects; works with consultants for off-site
mitigation of projects impacting wetlands and wildlife; performs threatened/endangered
species surveys for projects requiring agency approval; prepares pollution prevention plans
for transportation.
Conducts inspections of conservation/preservation areas; evaluates condition of land and
habitat; assesses value and quality of habitat; prepares environmental mitigation plans.
Reviews zoning petitions and site development plans for compliance with applicable codes
and regulations; performs site inspections relating to permit applications and petitions;
provides written responses to petition reviews; issues environmental permits; evaluates
compliance of plans and projects with parking and handicapped access regulations; reviews
and issues clearing permits for vegetation removal; reviews and issues permits for coastal
activities/construction; reviews for variances structures seaward of coastal construction
setback line; reviews and issues permits for site alternation in environmentally sensitive
areas; reviews environmental impact statements; reviews boat dock variance petitions;
reviews protected species management plans and exotic vegetation management plans;
accepts or rejects on-site deviations from approved plans; prepares staff reports, executive
summaries, and resolutions; makes presentations to County Commissioners, Environmental
Advisory Board, and Planning Commission; performs plant/animal identifications for staff as
needed.
Provides support for development of County natural resource management policy; acquires
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Agenda item#9c
Page 6 of 9
and analyzes data to assess impact on natural resources; produces geographic data to
facilitate analysis; converts geographic coordinate systems in data sets; collects GPS
coordinate to locate data and converts GPS data to analyzable formats; edits computerized
mapping drawings for use in geographical information system (GIS); prepares data in wide
variety of formats.
Coordinates the County's artificial reef and water way programs; manages County
mitigation projects; applies for reef permits and related permits; dives and maps artificial
reef areas; plots drawings on navigation charts; records channel depths; records water
levels at County project areas; surveys waterways to identify needed maintenance;
recommends boat speed zones, channel marker placements, and manatee protection
measures; approves materials for placement on reefs; assists with stranded marine
mammal activities; coordinates waterway repairs with U.S. Coast Guard; conducts wildlife
and vegetation surveys; removes exotic vegetation from County property; installs artificial
reef buoys and public information signs; replaces damaged waterway signs; selects
contractors for program activities and monitors work performed by contractors; approves
payments to contractors.
Coordinates the County's sea turtle protection program, beach renourishment program, and
inlet management plans; coordinates required state/county permits and permit renewals;
conducts annual zoning of beaches for GIS record profiles; sets stakes and measures width
of beaches; conducts helicopter reconnaissance of beaches to assist with monitoring;
conducts beach compaction studies; coordinates beach raking; prepares scientific proposals
for sand source studies; conducts surveys and performs exotic plant removal from dunes;
establishes annual beach lighting protocol; conducts follow-up beach light inspections;
provides technical assistance for alternative beach nourishment; monitors beaches for
quality assurance of sea turtle protection program; monitors sea turtle activities on
beaches; conducts nesting surveys; communicates with media regarding sea turtle events;
conducts stranding/salvage on sick/dead sea turtles; coordinates delivery of live strandings
to rehabilitative facilities; performs field/laboratory necropsies on dead turtles; provides
historical and analytical data regarding sea turtle activities to state/federal agencies upon
request.
Performs environmental monitoring on County-managed property; collects water samples
for sulfide analysis; measures salinity and pH in surface and pore water; measures extreme
storm effects on Clam Bay NRPA; applies herbicides to maintain exotic plant control in Clam
Bay; assists with wetland delineation for permitting.
Performs follow-up inspections to ensure proper response to non-compliance problems and
correction of deficiencies.
Conducts environmental code enforcement to protect County resources; investigates
complaints and violations; conducts inspections of property; gathers evidence of violations
and makes photographs of violations; researches property ownership; issues violation
notices and citations to violators; posts notices on site or at courthouse; reviews violations
with violators and negotiates resolution of problems; reviews mitigation plans; determines
whether to prosecute code violations; prosecutes cases before Boards or in court as
needed; presents evidence and provides testimony; coordinates enforcement activities with
other agencies/divisions as needed.
Compiles and provides to the public guidelines on hazardous waste management, applicable
federal, state and local regulations, and requirements to meet compliance.
Writes/drafts amendments to local codes as appropriate; assists with development of
environmental ordinances, amendments, policies, and procedures.
Prepares technical reports, biological reports, inspection reports, non-compliance reports,
violation notices, and other records; submits required reports to regulatory agencies or
other individuals.
Performs administrative tasks; reviews invoices for payment; prepares invoices to bill for
program services; assists with development of budgets for assigned programs; applies for
grants relating to division programs; develops brochures for public distribution; maintains
public information telephone hotline.
Maintains computer database of division data; enters information regarding environmental
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•
Collier County - Class Specification Bulletin Page 4 of 6 •
•
Agenda item#9c
Page 7 of 9
complaints, non-compliance issues, or other data; locates and plots complaints on
topographic maps; generates reports and graphs of division data.
Conducts research of division files, legal/property records, database records, electronic data
sources, Internet sites, hardcopy materials, or other sources as needed.
Compiles and/or monitors various administrative and/or statistical data; makes applicable
calculations; analyzes data and identifies trends; summarizes data and prepares reports,
charts, or presentations.
Prepares or completes various forms, reports, correspondence, invoices, budget projections,
chain of custody forms, activity reports, inspection/re-inspection reports, audit reports,
agendas, complaint reports, incident notification forms, violation notices, citations, project
summaries, data summaries, sludge transportation reports, wastewater treatment plant
reports, storage tank registration forms, household hazardous waste receipt reports,
petition reviews, staff reports, executive summaries, resolutions, code amendments,
permits, environmental impact statements, wildlife survey reports, biological reports,
project monitoring reports, vehicle maintenance reports, maps, brochures, or other
documents.
Receives various forms, reports, correspondence, invoices, chain of custody forms, activity
reports, complaint reports, sludge transportation reports, transportation manifests,
inspection reports, program reports, discharge reports, cleanup reports, assessment
reports, laboratory reports, wastewater treatment plant permits, site assessments, closure
assessments, storage tank records, hazardous waste receipts, statistical data,
environmental impact statements, site development plans, landscape plans, work scopes,
mitigation technical reports, permit applications, petitions, variances, environmental audits,
groundwater monitoring reports, protected species monitoring reports, notices to mariners,
nautical charts, mitigation plans, property cards, deeds, plats, maps, photographs, surveys,
material safety data sheets, hazardous materials guides, scientific/technical reports,
textbooks, professional publications, laws, codes, ordinances, policies, procedures, manuals,
reference materials, or other documentation; reviews, completes, processes, forwards or
retains as appropriate.
Operates a personal computer, general office equipment, or other equipment as necessary
to complete essential functions, to include the use of word processing, spreadsheet,
database, photography, graphics, computerized mapping, geographical information system
(GIS), e mail, Internet, or other computer programs; provides current information for
publication at County web sites.
Operates/utilizes and maintains specialized equipment or tools associated with work
activities, which may include a motor vehicle, boat, diving equipment, centrifugal pump,
submersible pump, global positioning system (GPS), camera, digital camera, flow meter,
chlorine meter, microscope, multi-probe, level, architectural scale, binoculars, compass,
herbicide sprayer, water sampler, measuring devices, testing instruments, shovel, auger, or
two-way radio; calibrates field instruments.
Monitors inventory of division equipment and supplies; ensures availability of adequate
materials to conduct work activities; initiates requisitions for new/replacement materials;
obtains product information and competitive price quotes for prospective purchases.
Coordinates projects and work activities with those of other divisions, consultants,
contractors, local municipalities, regulatory agencies, outside agencies, or others as needed.
Communicates with supervisor, County boards/officials, employees, other divisions, sludge
transportation companies, contractors, developers, landscape architects, engineers,
consultants, attorneys, court personnel, customers, the public, community organizations,
local municipalities, regulatory agencies, outside agencies, the media, and other individuals
as needed to coordinate work activities, review status of work, exchange information, or
resolve problems.
Attends meetings, serves on committees, and makes presentations as needed; participates
in workshops and County exhibits; prepares displays for presentations and displays.
Assists with coordination of County hazardous waste collection events; transports and sets
up barricades for events.
Maintains a comprehensive, current knowledge of applicable laws/regulations; maintains an
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Agenda item#9c
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awareness of new methods, trends, and advances in the profession; reads professional
literature; maintains professional affiliations; attends workshops and training sessions as
appropriate.
ADDITIONAL FUNCTIONS
Performs general/clerical tasks, which may include answering telephone calls, typing
documents, making copies, sending/receiving faxes, filing documentation, or processing
incoming/outgoing mail.
Provides assistance to other employees or divisions as needed.
Performs other related duties as required.
In the event of a declared state of emergency, employees in this classification may be called
to work during days or hours other than those for which they are regularly scheduled.
PERFORMANCE APTITUDES
Data Utilization: Requires the ability to evaluate, audit, deduce, and/or assess data using
established criteria. Includes exercising discretion in determining actual or probable
consequences and in referencing such evaluation to identify and select alternatives.
Human Interaction: Requires the ability to provide guidance, assistance, and/or
interpretation to others regarding the application of procedures and standards to specific
situations.
Equipment, Machinery, Tools, and Materials Utilization: Requires the ability to operate,
maneuver and/or control the actions of equipment, machinery, tools, and/or materials used
in performing essential functions.
Verbal Aptitude: Requires the ability to utilize a wide variety of reference, descriptive,
advisory and/or design data and information.
Mathematical Aptitude: Requires the ability to perform addition, subtraction, multiplication
and division; ability to calculate decimals and percentages; may include ability to perform
mathematical operations with fractions; may include ability to compute discount, interest,
and ratios; may include ability to calculate surface areas, volumes, weights, and measures.
Functional Reasoning: Requires the ability to apply principles of influence systems, such as
motivation, incentive, and leadership, and to exercise independent judgment to apply facts
and principles for developing approaches and techniques to resolve problems.
Situational Reasoning: Requires the ability to exercise judgment, decisiveness and creativity
in situations involving the evaluation of information against sensory, judgmental, or
subjective criteria, as opposed to that which is clearly measurable or verifiable.
ADA COMPLIANCE
Physical Ability: Tasks require the ability to exert very moderate physical effort in light
work, typically involving some combination of stooping, kneeling, crouching and crawling,
and which may involve some lifting, carrying, pushing and/or pulling of objects and
materials of moderate weight (12-20 pounds).
Sensory Requirements: Some tasks require the ability to perceive and discriminate colors or
shades of colors, sounds, depth, and visual cues or signals. Some tasks require the ability
to communicate orally.
Environmental Factors: Performance of essential functions may require exposure to adverse
environmental conditions, such as dirt, dust, pollen, odors, wetness, humidity, rain,
temperature extremes, hazardous materials, traffic hazards, water hazards, bright/dim
light, toxic agents, disease, pathogenic substances, animal/wildlife attacks, or animal bites.
MINIMUM QUALIFICATIONS:
Bachelor's degree in Environmental Science, Environmental Resource Management, Natural
Sciences, Chemistry, Biology, Geology, Zoology, or closely related field; supplemented by
three (3) years previous experience and/or training that includes pollution control, water
quality management, wastewater treatment operations, water sample analysis,
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Agenda item#9c
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environmental assessment, ecological impact analysis, wetland permitting, environmental
permitting, waterway management, artificial reef building, coastal zone management,
environmental code enforcement, computerized mapping, and/or personal computer
operations; or any equivalent combination of education, training, and experience which
provides the requisite knowledge, skills, and abilities for this job. May require possession
and maintenance of valid OSHA Certified Hazardous Material Operations certification, May
require possession and maintenance of valid U.S. Coast Guard Boating Safety certification.
May require possession and maintenance of valid Advanced Open Water Diving certification.
May require possession and maintenance of valid Federal Department of Environmental
Protection (FDEP) Certified Tank Inspector certification. May require possession and
maintenance of valid Limited Lawn & Ornamental Pest Control Applicator's License. Must
possess and maintain a valid Florida Driver's License with any applicable endorsements and
maintain eligibility requirements and endorsement(s) to drive a County vehicle as provided
in CMA 5805. Fingerprinting required.
SUPPLEMENTAL INFORMATION:
BCC118
Exempt
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