Backup Documents 11/12/2019 Item #16F 6 ORIGINAL DOCUMENTS CHECKLIST & ROUTIN ABC E V D6
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNA 1 if ;..' M0113
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney
Office at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney
Office no later than Monday preceding the Board meeting. Risk Management
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with
the exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1. Risk Risk Management Pik /�`A/
-
2. County Attorney Office County Attorney Office
G1t16— t t HJi
4. BCC Office Board of County
Commissioners \ 4/ t k\zz\\'
4. Minutes and Records Clerk of Court's Office AT 4t 127.1Ici V
rioft
5. Procurement Services Procurement Services
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event
one of the addressees above,may need to contact staff for additional or missing information.
Name of Primary Staff Ana Reynoso/PURCHASING Contact Information 239-252-8950
Contact/ Department ,/
Agenda Date Item was NOVEMBER 12, 2019 Agenda Item Number 16.F.6. l�
Approved by the BCC _
Type of Document AMENDMENT Number of Original 2
Attached Documents Attached
PO number or account N/A19-7509 Amend#1 The Cultural
number if document is The Cultural Planning Group,
to be recorded
Planning Group, LLC
LLC
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column, ••-•- - 's Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature ST• P OK N/A
2. Does the document need to be sent to another agency for a,l ditional signatur, ? If yes, N/A
provide the Contact Information(Name;Agency;Address;P'.•- .. -,- .ttached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be AR
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's N/A
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the AR
document or the fmal negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's AR
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip N/A
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on 11/12/2019 and all changes made during is not
the meeting have been incorporated in the attached document. The County option for
Attorney's Office has reviewed the changes,if applicable. line.
9. Initials of attorney verifying that the attached document is the version approved by the is not
4
BCC,all changes directed by the BCC have been made,and the document is ready for the 4 IFIL'' op . . or
Chairman's signature.
16F6
MEMORANDUM
Date: November 22, 2019
To: Ana Reynoso,
Procurement Services
From: Martha Vergara, Sr. Deputy Clerk
Minutes & Records Department
Re: 1st Amendment to Contract #19-7509 "Collier County Art
Culture Strategic Plan"
Contractor: The Cultural Planning Group, LLC
Attached for your records is an original of the referenced document above,
(Item #16F6) adopted by the Board of County Commissioners on Tuesday,
November 12, 2019.
The Board's Minutes & Records Department has kept an original as part of
the Board's Official Records.
If you have any questions, please feel free to contact me at 252-7240.
Thank you.
Attachment
16F 6
FIRST AMENDMENT TO AGREEMENT #19-7509
FOR
"COLLIER COUNTY ARTS CULTURE STRATEGIC PLAN"
THIS AMENDMENT, made and entered into on this I d day of 1400.416 2019, by and
between The Cultural Planning Group, LLC (the "Contractor") and Collier County, a political
subdivision of the State of Florida, (the "County" or"Owner"):
WHEREAS, on May 14, 2019 (Agenda Item I6.F.1), the County entered into an Agreement
with the Contractor for the development of a Strategic Plan for Arts and Culture in Collier County for a
total not-to-exceed amount of$100,981; and
WHEREAS, the Cultural Planning Group has notified Staff that it has identified a need for
additional trips to Collier County to conduct additional focus group meetings and to attend one(or more)
Tourist Development Council and Board of County Commissioner meetings for its final presentations
and is seeking an additional $4,325.52 for reimbursable travel expenses; and
WHEREAS, the parties desire to amend the Agreement to modify Section 4. Agreement Sum,
Section 4.4 Travel and Reimbursable Expenses, and Exhibit B-Fee Schedule to: i) increase the total
agreement sum from $100,981 to $105,306.52 which includes the travel and reimbursable expense
budget increase from $11,781.00 to $16,106.52 and, ii) consolidate the total not-to-exceed travel and
reimbursable amount for all phases.
NOW,THEREFORE, in consideration of the mutual promises and covenants herein contained,
it is agreed by the parties as follows:
Words Struck 'Through are deleted; Words Underlined are added
4. THE AGREEMENT SUM. The County shall pay the Contractor for the performance of this
Agreement a lump sum fee of Eighty-Nine Thousand Two-Hundred and 00/100 Dollars
($89,200) as set forth in Exhibit B "Fees" ! • • - . : . • - . • . •. • •
e . . ! ! ! ! ! : ! ., : .! ! and a not to exceed amount of Sixteen Thousand One-
Hundred Six and 52/100 Dollars ($16,106.52) for reimbursable travel expenses based on
Exhibit B-Fee Schedule for a not to exceed total of One Hundred and Five Thousand Three
Hundred and Six and 52/100 Dollars($105306.52),attached hereto and the price methodology
as defined in Section 4.1. Payment will be made upon receipt of a proper invoice and upon
approval by the County's Contract Administrative Agent/Project Manager, and in compliance
with Chapter 218,Fla. Stats.,otherwise known as the"Local Government Prompt Payment Act".
* * * * *
4.1 Price Methodology (as selected below):
* * * * *
[19-PRC-04112/1506879/1] Page I of3
First Amendment to Agreement# 19-7509
16F6
4.4 Travel and Reimbursable Expenses: Travel and Reimbursable Expenses of a not-to-exceed
• • • . . • • • - . • . • - e. • • !! : . . ! ! ! ! Sixteen Thousand One-
Hundred Six and 52/100 Dollars($16,106.52)is budgeted for this project and must be approved
in advance in writing by the County. Travel expenses shall be reimbursed in accordance with
Collier County Resolution 2006-40, §125.0104, Fla. Stat and §112.061, Fla. Stat. based on
documented invoices supporting the expenses. Any travel expenses for trips within Collier
County and Lee County or travel time are expressly excluded.
EXHIBIT B — FEE SCHEDULE
Phases Lump Sum
Phase 1: Project initiation $13,200.00 •
Phase 2: Existing Conditions Assessment/ Future $32,800.00
Opportunities
Phase 3: Development of Strategic Framework for Arts and $27,200.00
Culture
Phase 4: Final Strategic Plan with Implementation Work $16,000.00
Plan
TOTAL FEES $89,200.00
Travel and Reimbursable Expenses, pursuant to Section 4.4 of the Agreement.
Phases Not-to-Exceed
Phase 1 Travel $2,915.25
-- _ _ - ' ._-.. •- _ $2,945.25
Opportuniticc
Phase 3: Development of Strategic Framework for Arts and $2,945.25
Culture
•..- - - - ' - - = _ - - $2,945.25
Plan
Phase 1 Travel; Phase 2: Existing Conditions Assessment/ $16,106.52
Future Opportunities; Phase 3: Development of Strategic
Framework for Arts and Culture; Phase 4: Final Strategic
Plan with Implementation Work Plan
TOTAL CONSULTING FEES— NOT-TO-EXCEED $105,306.52
* * * * *
[19-PRC-04112/1506879/1] Page 2 of 3
First Amendment to Agreement# 19-7509
16F6
(Signature page to follow)
IN WITNESS WHEREOF,the Parties have executed this Amendment on the date and year
first written above by an authorized person or agent.
ATTEST:
Crystal K. Kinzel, Clerk of Courts & BOARD OF COUNTY COMMISSIONERS
Comptroller COLLIER CO ►TY, FLORIDA
•
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11 .1 I 00,oi
By: �.' .�.�� �. . By: _
'gm J Wilam L. McDaniel, Chairman
Dated:bieot lc) k
(SEAL test as fia,h,airrnan's
signature° J,!'`
Contractor's Witnesses: CONTRACTOR:
The Cultural Planning Group,LLC.
First Witnes By: /3.444cZ /
ature
TType/print witness nameT DA v0 P.6 r7 1\1sn u NDgill
TType/print signature and titleT
la& e.J.(411E
Second Witness / 11 _45"--`9
V 1 C,'cb l A Ps,c-`tinted c 43t,b16_41.1 Date
TType/print witness nameT
.roved as to Form andegality:
• / A II
AI/gi iad J/ /
Colleen M. Greene
Assistant County Attorney
[19-PRC-04112/1506879/1] Page 3 of 3
First Amendment to Agreement# 19-7509