Heritage Bay Minutes 10/03/2019 MINUTES OF MEETING
HERITAGE BAY
COMMUNITY DEVELOPMENT DISTRICT
The regular meeting of the Board of Supervisors of the Heritage Bay Community
Development District was held on Thursday, October 3, 2019 at 9:00 a.m. in the Heritage Bay
Clubhouse,10154 Heritage Bay Boulevard,Naples, Florida.
Present were:
Edwin Hubbard Chairman
John May Vice Chairman
Dennis Gagne Assistant Secretary
Donna Hunter Assistant Secretary
Jack Arcurie Assistant Secretary
Also present were:
Justin Faircloth District Manager
Albert Lopez CPH
Gonzalo Ayres Lake&Wetland Management
The following is a summary of the actions taken at the October 3, 2019 Heritage Bay Board
of Supervisors meeting.
FIRST ORDER OF BUSINESS Call to Order
Mr. Faircloth called the meeting to order and called the roll.
SECOND ORDER OF BUSINESS Approval of Agenda
• Add Spending Resolution Discussion under New Business.
• Proposal from Copeland Southern to install markers on the Lake 30B will be included
under Item 6A
On MOTION by Ms. Hunter seconded by Mr. May with all in favor
the agenda was approved as amended.
THIRD ORDER OF BUSINESS Public Comment on Agenda Items
• None
October 3, 2019 Heritage Bay CDD
FOURTH ORDER OF BUSINESS Engineer's Report
A. Project Summary
i. Q.E. Open Items for Completion
• Staff provided a summary of the various projects.
• Correspondence from CPH regarding embankment stabilization elevation was reviewed.
• Mr. Lopez provided an overview of considerations to get to the elevation of 14 feet in the
area.
• Discussion ensued on how to proceed including obtaining engineering drawings;timing of
project; Club responsibility of the palm trees;and responsibility of costs.
• The Board requested that the bank of Lake 30A be built according to the contract with the
elevation of 14' and CPH provide a revised cross section in light of the placement of the
Royal Palms along the roadway.
Ion MOTION by Mr. Gagne seconded by Mr. Arcurie with all in
favor the District Manager, District Engineer and Chairman were
authorized to work up cross section to provide to Q.E;and the Board
requested the original design elevation of 14'be met.
ii. Clubhouse Dry Retention Modification Update
• Mr. Hubbard reported on the retention modification project.
iii. Establishment of Date for 2020 Water Sampling&Testing
• The Board requested the same water sampling&testing be completed as last year during
October and April. Mr. Lopez stated CPH would offer the program at the same cost as last
year.
• The District Manager was authorized to execute an agreement for the same price and
schedule as performed last year.
The record will reflect Mr.Lopez left the meeting.
FIFTH ORDER OF BUSINESS Attorney's Report
• It was reported District Counsel has reviewed the Campus Suite contract, provided
comments,and that the District Manager will negotiate the page count with Campus Suite.
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October 3, 2019 Heritage Bay CDD
SIXTH ORDER OF BUSINESS Lake & Wetland Management Monthly
Inspections and Service Reports
• The September Lake&Wetland Inspection and Service Reports were reviewed.
• Mr. Ayres provided an update on mitigation area and lake maintenance.
• Communication issues were addressed.
• Mr. Ayres committed to keeping the new pathway through Lake 30B clear and providing
better communication on a regular basis with the District and its representatives.
A. Bathymetric Survey Maps — Next Steps & Timing for Control of Illinois Pond
Weed
i. Review of Proposed Boundary Markers in Boulder Lake
• Proposed boundary marker locations were reviewed.
• Discussion ensued with regards to material and installation costs. A proposal from Lykins
Signtek was reviewed.
Mr.Arcurie MOVED to approve the purchase of one regular marker
buoy and installation estimated at$1,000; and place three posts for
a cost of $2,205; Chairman to send letter prior to installation
notifying the Quarry this action is being performed to assist boaters
in lake 30B and Mr. May seconded the motion.
• The prior motion was discussed.The Board approved installing three 16' markers on Lake
30B along with one buoy to mark the new treatment area.
On VOICE vote with all in favor the prior motion was approved.
SEVENTH ORDER OF BUSINESS Old Business
• None
EIGHTH ORDER OF BUSINESS New Business
A. Spending Resolution Discussion
• Discussion ensued with regard to spending resolution for District Manager approval of
items between meetings.
• The Board requested District Counsel develop a spending Resolution to consider at the
December 5,2019 meeting.
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October 3, 2019 Heritage Bay CDD
NINTH ORDER OF BUSINESS Manager's Report
A. Approval of the Minutes of the September 5,2019 Meeting
Mr. Faircloth stated each Board member received a copy of the minutes of the September
5,2019 meeting and requested any additions,corrections or deletions.
On MOTION by Mr. Hubbard seconded by Mr. May with all in
favor the Minutes of the September 5,2019 meeting were approved.
B. Acceptance of Financials
On MOTION by Mr.May seconded by Ms.Hunter with all in favor
the August 31,2019 Financial Statements and Check Register were
accepted.
A. Approval of Fiscal Year 2019 Audit Engagement Letter
• The FY 2019 Audit Engagement Letter from Grau&Associates was reviewed.
On MOTION by Mr. Arcurie seconded by Mr. Gagne with all in
favor the FY 2019 Audit Engagement Letter with Grau&Associates
was approved.
B. Field Manager's Report
• The Field Manager's Report for inspection conducted on September 24, 2019 was
reviewed.
• Questions and comments were addressed.
C. Follow Up Items
• Updates were given on the various projects/open items.
i. FEMA Update—Ratification of Funding Agreement Z1133-1
• Modification Z1133-1 to Subgrant Agreement with the Division of Emergency
Management was discussed informing the Board that the agreement was an effort to
streamline any further payouts on Hurricane Irma.
• District Counsel reviewed the agreement and recommended executing the agreement and
to request the Board ratify the action.
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October 3, 2019 Heritage Bay CDD
On MOTION by Mr.Arcurie seconded by Mr.May with all in favor
Modification Z1133-1 to Subgrant Agreement between the Division
of Emergency Management and Heritage Bay Community
Development District was ratified.
ii. Campus Suite Update
• This item was previously addressed.
iii. LMS Update
• The next Collier County Local Mitigation Strategy meeting will be October 18, 2019.
iv. Lake 14& 21 Erosion Repair Update
• A proposal from Copeland Southern for Lake 14&21 lake bank repairs in the amount of
$7,450 to regrade slope and install 6 to 12-inch rip rap with 404 filter cloth and lake bank
restoration with catch basin and drain was discussed.
On MOTION by Ms. Hunter seconded by Mr. Gagne with all in
favor rescinding the prior not to exceed amount of $6,000 and
approving the new amount; the proposal from Copeland Southern
for Lake 14 & 21 Lake Bank repairs in the amount of$7,450 was
approved.
TENTH ORDER OF BUSINESS Supervisor Comments
• Ms.Hunter inquired about Terrace IV.
• Mr. May commented on his term as a Board member and indicated he would be resigning
from the Board and submitting a letter to the Chair upon a successful closing on his home.
ELEVENTH ORDER OF BUSINESS Chairman's Comment
• Mr. Hubbard commented on the luncheon/meeting with the Quarry Chair; the golf course
and Club items;correspondence from Mr.Miller regarding assessments;Terrace IV;bridge
landscaping; and the Green Committee.
The record will reflect Mr. May left the meeting.
• Filling the pending vacant position was discussed.
TWELFTH ORDER OF BUSINESS Audience Comments
• None
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October 3, 2019 Heritage Bay CDD
THIRTEENTH ORDER OF BUSINESS Adjournment
There being no further business,
On MOTION by Mr. Arcurie seconded by Mr. Gagne with all in ,
favor the meeting was adjourned at 11:41 a.m.
Ju m Faircloth Edwin Hub.and
Secretary Chairman
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