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10/21/2019 Agenda The Quarry Community Development District Board of Supervisors George Cingle,Chairman Stanley T.Omland,Vice Chairman Bob Koncar,District Manager Timothy B.Cantell,Assistant Secretary Jere Earlywine,District Counsel William G.Flister,Assistant Secretary Jeffrey Satfield,District Engineer Lloyd Schliep,Assistant Secretary Meeting Agenda Monday October 21,2019—12:00 p.m. 1. Roll Call 2. Approval of Agenda 3. Public Comments on Agenda Items 4. Litigation"Shade"Session A. Instructions B. Discussion regarding Settlement Negotiations or Strategy related to Litigation Expenditures 5. Consideration of Matters regarding Litigation 6. District Manager's Report A. Approval of the Minutes of September 16,2019 B. Financials for September and October will be presented at the November meeting C. Consideration of Financial Audit Proposals D. Consideration of a Revised Spending Resolution 2020-01 E. Consideration of Resolution 2020-02,Registered Agent F. Campus Suite ADA Website Compliance G. Update on Transition issues H. FEMA Update I. Presentation of Avid Xchange—Accounts Payable System J. Ratification of Phase II additional expenditures 7. Attorney's Report 8. Engineer's Report Meeting Location: The Quarry Beach Club 875 Kayak Drive Naples,FL 34120 Quarry CDD Meeting Agenda October 21, 2019 Page 2 9. Old Business A. All change orders to Florida Evergreen B. QE Marblestone change orders? C. Discussion on change orders in general? D. Discussion on Phase III Change Order(under separate cover) E. Discussion on insurance payments for home owners? F. Approve Fieldstone order to Florida Evergreen; additional home owner requests for Fieldstone and Ironstone G. Discussion on maintenance transition from QCA H. Discussion on vendors to quote for lakes and Preserve maintenance I. Discussion on lake weeds and harvester J. Discussion on repairs for Spinner Cove K. Discussion on my visit with Ed Hubbard(Chairman of Heritage Bay CDD) L. Update regarding CDD Supervisor Notebooks and Related Property Ownership Analysis and Maps 10.New Business 11. Supervisors Requests 12.Audience Comments 13.Adjournment Next meeting: Monday November 18,2019 Meeting Location: The Quarry Beach Club 875 Kayak Drive Naples,FL 34120 Navies Daitll PARTOF THE USA TODAYNETWORK Published Daily Naples,FL 34110 NOTICE OF MEETINGS THE QUARRY INFRAMARK COMMUNITY DEVELOPMENT 210 N UNIVERSITY DR it 702 DISTRICT The Board of Supervisors of Thevel- CORAL SPRINGS,FL 33071-7320 op nt y Communityito Dtheir opment District will hold [heir meetings for Fiscal Year 2020 on the third Monday of every month at 1:00 p.m. at The Affidavit of Publication Quarry Beach Club located at STATE OF WISCONSIN FloridaK34120, onyakvthe follows COUNTY OF BROWN ing dates: October 21,2019 Before the undersigned they serve as the authority, November 18,2019 personally appeared said legal clerk who on oath says that Janua22,December0(WeOdnesday) he/she serves as Legal Clerk of the Naples Daily News, a February 19,2020(Wednes- day) daily newspaper published at Naples, in Collier County, March 16, 2020 Florida; distributed in Collier and Lee counties of Florida; April 20,2020 that the attached copy of the advertising was published in May 1 June 1 5, ,20 2020 020 said newspaper on dates listed. Affiant further says that the July 20,2020 20 said Naples Daily News is a newspaper published at September ust 21, 2020 Naples, in said Collier County, Florida, and that the said newspaper has heretofore been continuouslypublished in There may be occasions when one or more Supervisors may said participate via telephone. Collier County, Florida; distributed in Collier and Lee Any interested person can at- Collier tend the meeting at the counties of Florida, each day and has been entered as above location and be fully in- formedGass mail matter at the post office in Naples, in pof the disssions tak- second P ing place. Meetings may be said Collier County, Florida, for a period of one year next continued to a date, time and be secifiedthe preceding the first publication of the attached copy of recordnatothe meetingson wih- advertisement; and affiant further says that he has neither out additional publication of paid nor promised any person, or corporation any discount, notice. rebate, commission or refund for the purpose of securing Any person requiring special accthis advertisement forpublication in the said newspaper. mee ings becasuse at sth bil- meetings because of a disabil- ity or physical impairment Published:October 7,2019 should contact the District 01- Tice at (954) 603-0033 at least 48 hours prior the meeting. tt II you are hearing or speech Impaired, please contact the Florida Relay Service at 7-1.1, Subscribed and sworn to before on October 7,2019: or 800-95 (TTY) /d(VVoice)ce), for aidd in contacting the District Office. Each person who decides to appeal any action taken by aa_n_ V .uv-N. U.cx 9 the Board at these meetings is advised that person wilt need Notary,State of WI,County of Brown a record of the proceedings and accordingly, the person may need to ensure a verbs- TARA MONDLOCH tim record of the proceedings 1Notary Public is made, including the testi- many and evidence upon State 01 Wisconsin which such appeal is to be based. Bob Koncar Manager My commission expires August 6,2021 Pub Date: Oct 7,2019 #3800691 Publication Cost:$262.50 Ad No•0003800691 Customer No:1415307 PO#: RESOLUTION 2020-02 A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE QUARRY COMMUNITY DEVELOPMENT DISTRICT AUTHORIZING AND APPROVING CHANGE OF DESIGNATED REGISTERED AGENT AND REGISTERED OFFICE OF THE QUARRY COMMUNITY DEVELOPMENT DISTRICT WHEREAS, the Quarry Community Development District (the "District") is a local unit of special-purpose government created and existing pursuant to Chapter 190, Florida Statutes, being situated entirely within Collier County, Florida; and WHEREAS, the District is statutorily required to designate a registered agent and a registered office location for the purposes of accepting any process, notice, or demand required or permitted by law to be served upon the District in accordance with Section 189.014(1),Florida Statutes. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE QUARRY COMMUNITY DEVELOPMENT DISTRICT: SECTION 1. Wesley Haber of Hopping Green & Sams, PA, is hereby designated as the Registered Agent for the District. SECTION 2. The District's Registered Office shall be located at 119 South Monroe Street, Suite 300, Tallahassee, FL 32301. SECTION 3. In accordance with Section 189.014,Florida Statutes,the District's Secretary is hereby directed to file certified copies of this Resolution with Collier County and the Florida Department of Economic Opportunity. SECTION 4. This Resolution shall become effective immediately upon adoption and shall replace and supersede any prior resolution designating a registered agent. PASSED AND ADOPTED this 21St day of October, 2019. ATTEST: QUARRY COMMUNITY DEVELOPMENT DISTRICT 4111111.-0.- ecretary/Assistant Secretary Chai a , Board o Supervisor Agenda Pagez13 ,',..i:-,4311. z t "� '_ 'x '`", �,, v"�; �,� spa CI Grau Associates # � z Y . s,CERTIFIED I'UBLIC ACCO LINT'AN'IS �� ,, ; 7 4 .� rt / Wit* ,lt S 6 ti {` . q -, r y �7 gY � ;�,,�a � ,,,e,-,;(,:x.,,,,,„ s�Al�"�AQY�*Z� w�l J� �h Proposal to Provide '' " 2 n . Financial Auditing Services: QUARRY COMMUNITY DEVELOPMENT DISTRICT Proposal Due: September 26, 2019 4:00PM Submitted to: Quarry Community Development District c/o Special District Services 2501A Burns Road Palm Beach Gardens, Florida 33410 Submitted by: Antonio J. Grau, Partner Grau &Associates 951 Yamato Road, Suite 280 Boca Raton, Florida 33431 Tel (561) 994-9299 (800) 229-4728 Fax (561) 994-5823 tgrauPgraucpa.com www.graucpa.corn Agenda Page 14 COGrau & Associates C;ER'I'IFIFI) PUBLIC, ACCOUNTANTS .,,..., _...) Table of Contents PAGE EXECUTIVE SUMMARY/TRANSMITTAL LETTER 1 FIRM QUALIFICATIONS 3 FIRM &STAFF EXPERIENCE 6 REFERENCES 11 SPECIFIC AUDIT APPROACH 13 COST OF SERVICES 17 SUPPLEMENTAL INFORMATION 19 Agenda Page 15 Grau & Associates t;GR'1IFilil) PUBLIC ACCOUN'IAN'iS September 26,2019 Quarry Community Development District c/o Special District Services 2501A Burns Road Palm Beach Gardens,Florida 33410 Re: Request for Proposal for Professional Auditing Services for the fiscal year ended September 30, 2019-2021,with an option for two(2)additional annual renewals. Grau &Associates (Grau) welcomes the opportunity to respond to the Quarry Community Development District's (the "District") Request for Proposal (RFP),and we look forward to working with you on your audit.We are an energetic and robust team of knowledgeable professionals and are a recognized leader of providing services to Community Development Districts.As one of Florida's few firms to primarily focus on government,we are especially equipped to provide you an effective and efficient audit. Special district audits are at the core of our practice:we have a total of 360 clients,329 or 91%of which are special districts.We know the specifics of the professional services and work products needed to meet your RFP requirements like no other firm.With this level of experience,we are able to increase efficiency, to provide immediate and continued savings,and to minimize disturbances to client operations. Why Grau&Associates: Knowledgeable Audit Team Grau is proud that the personnel we assign to your audit are some of the most seasoned auditors in the field.Our staff performs governmental engagements year round.When not working on your audit,your team is refining their audit approach for next year's audit. Our engagement partners have decades of experience and take a hands-on approach to our assignments,which all ensures a smoother process for you. Servicing your Individual Needs Our clients enjoy personalized service designed to satisfy their unique needs and requirements.First,we ensure that the transition to a new firm is as smooth and seamless as possible.Throughout the process of our audit,you will find that we welcome working with you to resolve any issues as swiftly and easily as possible.In addition,due to Grau's very low turnover rate for our industry,you also won't have to worry about retraining your auditors from year to year. Developing Relationships We strive to foster mutually beneficial relationships with our clients. We stay in touch year round, updating,collaborating and assisting you in implementing new legislation,rules and standards that affect your organization.We are also available as a sounding board and assist with technical questions. Maintaining an Impeccable Reputation We have never been involved in any litigation, proceeding or received any disciplinary action. Additionally,we have never been charged with,or convicted of,a public entity crime of any sort.We are financially stable and have never been involved in any bankruptcy proceedings. Agenda Page 16 Complying With Standards Our audit will follow the Auditing Standards of the AICPA, Generally Accepted Government Auditing Standards,issued by the Comptroller General of the United States,and the Rules of the Auditor General of the State of Florida, and any other applicable federal, state and local regulations. We will deliver our reports in accordance with your requirements. This proposal is a firm and irrevocable offer for 90 days.We certify this proposal is made without previous understanding,agreement or connection either with any previous firms or corporations offering a proposal for the same items.We also certify our proposal is in all respects fair,without outside control,collusion, fraud,or otherwise illegal action,and was prepared in good faith.Only the person(s),company or parties interested in the project as principals are named in the proposal.Grau has no existing or potential conflicts, and anticipates no conflicts during the engagement.Our Federal I.D.number is 20-2067322. We would be happy to answer any questions or to provide any additional information.We are genuinely excited about the prospect of serving you and establishing a long-term relationship.Please do not hesitate to call or email either of our Partners,Antonio J.Grau,CPA(tgrau@graucpa.com)or Racquel McIntosh,CPA (rmcintoshPgraucpa.com) at 561.994.9299. We thank you for considering our firm's qualifications and experience. Very truly yours, Grau&Associates Antonio J.Grau 2 Agenda Page 17 Firm Qualifications Grau & Associates CFRTIFIEI) PUBLIC ACCOUNTANTS 3 Agenda Page 18 Grau's Focus and Experience OurTeam 4111 III • � , , 9/15 2 ?5 GM Employees are ti?.7 . CPAS Year founded 2 13 2 Partners Professional Administrative � � Staff Professionals Services Provided Community Development �.., 29�- Districts Served I y Properly registered r . -. ti and licensed professional , i \ Accounting Attestation corporation by the state of FLORIDA {_--- L , ..l i_. 1 Arbitrage Management 4 Services Consulting We are proud Members of `.1 ,, the American Institute of Certified Public ° '. 1 Accountants .? 1 1--------..I, & i the Florida Institute of Certified Public / 9 Accountants ,�o� ;i Ii Professional G • oy Groups D. *;.. `/- External quality review d a- riT" program:consistently Y' receives a pass �sU 'f Internal:ongoing AICPA I FICPA I GFOA I FASD I FGFOA monitoringto maintain See next page for >`: � report and certificate '`� quality V. C.4,Grau&Associates 4 Agenda Page 19 FCPA , CPA FICPA Peel Review Proems AICPA Peer Review Rogues Hof nl 1,,Iii,,le i I,PA! ,1if,1: 1 I,,Ii',,,,I f`PA, March 7.2017 Antonio Jose(irtu Jr.CPA (lieu tR Asats:lutes 2700 N Military In Ste 350 Boca Radon,I`t.33431 hear Mr.Grate It is my plc,.ure to notify you that on Mundt 2,2017 the Florida Peer Review Contnittce accepted the report on the most recent system peer review or your lint.The due date for your next review is December 31,2019.This is the date by which all review documents should he completed and submitted to the administering entity. As you know,the report had a peer review rating of pass.The Committee asked ate to convey its congratulations to the firm. Sincerely. Poul N.Brown,('PA.C'FMA Director of Technical Services ye:Daniel Joseph Ilevin.CPA Finn Number:4190114 Review Number:47,1720 +nwt,g.r.Sw, ro w,h s,:a: inn:n.:,ssec.55 rola 50901[N.222, 1800 t:2-alt[ Fall,tmel 2[/-x190 mew..t:cpaor, A I C PA PEER REVIEW PROGRAM is proud to present this Certificate of Recognition to G ra u & Associates For having at system of quality control for its accounting and auditing practice in effect for the year ended June 30.2010 which has been designed to morn the requirements of the quality control standards for an accounting and auditing practice established by the AICPA and which was complied with storing the year then ended to provide the firth with reasonable assurance of conforming with professional standards. T ch n2a-in r.Ann�..,x..,..v oi C xau&Associates 5 Agenda Page 20 :�t a�« \22' FirmStaff Experience y/ > irs:41 �Sm �» �G¥ Grau & Associates CERTIFIED PUBLIC ACCOUNTANTS 6 Agenda Page 21 GRAU AND ASSOCIATES COMMUNITY Profile Briefs: DEVELOPMENT DISTRICT EXPERIENCE Antonio J GRAU, CPA BY MANAGEMENT COMPANY (Partner) Years Performing Audits:30+ CPE(last 2 years): Government PFM Accounting,Auditing: 12 66 hours;Accounting, Auditing and Other: GMS 25 hours 78 Professional Memberships:AICPA, FICPA, FGFOA, GFOA * �` ,a, V Racquel McIntosh, CPA (Partner) OS RIZZETFA MERIT US Years Performing 60 47 Audits: 14+ CPE(last 2 years): Government Accounting,Auditing: 59 hours;Accounting, Auditing and Other: 45 hours Professional Memberships:AICPA, FICPA, FGFOA, FASD "Here at Grau &Associates,staying up to date with the current technological landscape is one of our top priorities.Not only does it provide a more positive experience for our clients,but it also allows us to perform a more effective and efficient audit. With the every changing technology available and utilized by our clients, we are constantly innovating our audit process." - Tony Grau r r, fa �� 2Y� "Quality audits and exceptional client service are at the heart of every decision we make.Our clients trust us to . deliver a quality audit,adhering to high standards and "' assisting them with improvements for their organization." ; t, -Racquel McIntosh ' 44, Grau&Associates 7 Agenda Page 22 YOUR ENGAGEMENT TEAM Grau's client-specific engagement team is meticulously organized in order to meet the unique needs of each client. Constant communication within our solution team allows for continuity of staff and audit team. Gran contracts with an An advisory consultant outside group of IT will be available as a management consultants to sounding board to advise assist with matters in those areas where including,but not limited to; 4 ., F problems are encountered. network and database74:4!''',-11$$ ..30'''e. * security,internet security and vulnerability testing. �` � " . 40.4 ', ,* N {q+r.S' ''RR� F d1a +� A�NYS* "V qq 74,4*,.. F V '"1 P1 ,; `�`"W i ti hi,s`� x - :i Y" G v Ya! at r . G IS Q M zi Audit Staff The assigned personnel will The Engagement Partner will work closely with the partner participate extensively during and the District to ensure that the various stages of the the financial statements and all engagement and has direct other reports are prepared in responsibility for engagement accordance with professional policy,direction,supervision, standards and firm policy. quality control,security, Responsibilities will include confidentiality of information planning the audit; of the engagement and communicating with the client communication with client and the partners the progress personnel.The engagement of the audit;and partner will also be involved determining that financial directing the development of statements and all reports the overall audit approach issued by the firm are accurate, and plan;performing an complete and are prepared in overriding review of work accordance with professional papers and ascertain client standards and firm policy. satisfaction. 0 Grau&Associates 8 Antonio 'Tony ' J. Grau, CPA Agenda Page 23 Partner Contact: tgrau@graucpa.com I (561)939-6672 Experience For over 30 years,Tony has been providing audit,accounting and consulting services to the firm's governmental, non-profit,employee benefit,overhead and arbitrage clients.He provides guidance to clients regarding complex accounting issues,internal controls and operations. As a member of the Government Finance Officers Association Special Review Committee,Tony participated in the review process for awarding the GFOA Certificate of Achievement in Financial Reporting.Tony was also the review team leader for the Quality Review of the Office of Management Audits of School Board of Miami-Dade County.Tony received the AICPA advanced level certificate for governmental single audits. Education University of South Florida(1983) Bachelor of Arts Business Administration Clients Served(partial list) (>300) Various Special Districts,including: Bayside Improvement Community Development District St.Lucie West Services District Dunes Community Development District Ave Maria Stewardship Community District Fishhawk Community Development District(I,1I,IV) Rivers Edge II Community Development District Grand Bay at Doral Community Development District Bartram Park Community Development District Heritage Harbor North Community Development District Bay Laurel Center Community Development District Boca Raton Airport Authority Greater Naples Fire Rescue District Key Largo Wastewater Treatment District Lake Worth Drainage District South Indian River Water Control Professional Associations/Memberships American Institute of Certified Public Accountants Florida Government Finance Officers Association Florida Institute of Certified Public Accountants Government Finance Officers Association Member City of Boca Raton Financial Advisory Board Member Professional Education(over the last two years) Course Hours Government Accounting and Auditing 66 Accounting,Auditing and Other 25 Total Hours 91(includes of 4 hours of Ethics CPE) D i 0 Crau&Associates 9 Racquel C. McIntosh, CPA Agenda Page 24 Partner Contact: rmcintoshftraucpa.corn i (561) 939-6669 Experience Racquel has been providing government audit,accounting and advisory services to our clients for over 14 years. She serves as the firm's quality control partner;in this capacity she closely monitors engagement quality ensuring standards are followed and maintained throughout the audit Racquel develops in-house training seminars on current government auditing,accounting,and legislative topics and also provides seminars for various government organizations. In addition, she assists clients with implementing new accounting software,legislation,and standards. Education Florida Atlantic University(2004) Master of Accounting Florida Atlantic University(2003) Bachelor of Arts: Finance,Accounting Clients Served(partial list) (>300)Various Special Districts,including: Carlton Lakes Community Development District Westchase Community Development District Golden Lakes Community Development District Monterra Community Development District Rivercrest Community Development District Palm Coast Park Community Development District South Fork III Community Development District Long Leaf Community Development District TPOST Community Development District Watergrass Community Development District East Central Regional Wastewater Treatment Facilities Indian Trail Improvement District Pinellas Park Water Management District Ranger Drainage District South Trail Fire Protection and Rescue Service District Professional Associations/Memberships American Institute of Certified Public Accountants FICPA State&Local Government Committee Florida Institute of Certified Public Accountants FGFOA Palm Beach Chapter Professional Education (over the last two years) Course Hours Government Accounting and Auditing 59 Accounting,Auditing and Other 45 Total Hours 104(includes of4 hours of Ethics CPE) C \l Grau&Associates Age.Page 5 \ \ `RWM,Reference s VANC/ ƒ . A / PIN % } a \ «¢ } 6 ! \ »01,!.?,' CGrau & Associates CERIFIEDPOSHCACCOUNTA N` 11 Agenda Page 26 We have included three references of government engagements that require compliance with laws and regulations, follow fund accounting, and have financing requirements, which we believe are similar to the District. Dunes Community Development District Scope of Work Financial audit Engagement Partner Antonio J.Grau Dates Annually since 1998 Client Contact Darrin Mossing,Finance Director 475 W.Town Place,Suite 114 St.Augustine,Florida 32092 904-940-5850 Two Creeks Community Development District Scope of Work Financial audit Engagement Partner Antonio J. Grau Dates Annually since 2007 Client Contact William Rizzetta,President 3434 Colwell Avenue,Suite 200 Tampa,Florida 33614 813-933-5571 journey's End Community Development District Scope of Work Financial audit Engagement Partner Antonio J.Grau Dates Annually since 2004 Client Contact Todd Wodraska,Vice President 2501 A Burns Road Palm Beach Gardens,Florida 33410 561-630-4922 Grau,131 Associates Agenda Page 27 Specific Audit Approach i(ii Grau Associates CERTIFIED PUBLIC; AC:C;OUN`I'ANT'S 13 Agenda Page 28 AUDIT APPROACH Grau's Understanding of Work Product/Scope of Services: We recognize the District is an important entity and we are confident our firm is eminently qualified to meet the challenges of this engagement and deliver quality audit services. You would be a valued client of our firm and we pledge to commit all firm resources to provide the level and quality of services(as described below)which not only meet the requirements set forth in the RFP but will exceed those expectations.Grau&Associates fully understands the scope of professional services and work products requested. Our audit will follow the Auditing Standards of the AICPA, Generally Accepted Government Auditing Standards,issued by the Comptroller General of the United States,and the Rules of the Auditor General of the State of Florida and any other applicable Federal,State of Local regulations.We will deliver our reports in accordance with your requirements. Proposed segmentation of the engagement Our approach to the audit engagement is a risk-based approach which integrates the hest of traditional auditing techniques and a total systems concept to enable the team to conduct a more efficient and effective audit.The audit will be conducted in three phases,which are as follows: x o,`°,-'.:',',e,-2 PHASE I: PHASE II. 7 F zh Preliminary Execution of the 104 f � � �' Planning Audit Pion „.w 1,1,�� Wk M' Phase I -Preliminary Planning A thorough understanding of your organization, service objectives and operating environment is essential for the development of an audit plan and for an efficient, cost-effective audit. During this phase,we will meet with appropriate personnel to obtain and document our understanding of your operations and service objectives and, at the same time, give you the opportunity to express your expectations with respect to the services that we will provide. Our work effort will be coordinated so that there will be minimal disruption to your staff. During this phase we will perform the following activities: » Review the regulatory,statutory and compliance requirements.This will include a review of applicable federal and state statutes, resolutions, bond documents, contracts, and other agreements; » Read minutes of meetings; » Review major sources of information such as budgets, organization charts, procedures, manuals,financial systems,and management information systems; » Obtain an understanding of fraud detection and prevention systems; » Obtain and document an understanding of internal control, including knowledge about the design of relevant policies, procedures,and records,and whether they have been placed in operation; » Assess risk and determine what controls we are to rely upon and what tests we are going to perform and perform test of controls; » Develop audit programs to incorporate the consideration of financial statement assertions, specific audit objectives,and appropriate audit procedures to achieve the specified objectives; » Discuss and resolve any accounting, auditing and reporting matters which have been identified. 0 C j Gran, Associates 14 Agenda Page 29 Phase II- Execution of Audit Plan The audit team will complete a major portion of transaction testing and audit requirements during this phase. The procedures performed during this period will enable us to identify any matter that may impact the completion of our work or require the attention of management. Tasks to be performed in Phase II include,but are not limited to the following: » Apply analytical procedures to further assist in the determination of the nature,timing,and extent of auditing procedures used to obtain evidential matter for specific account balances or classes of transactions; » Perform tests of account balances and transactions through sampling,vouching,confirmation and other analytical procedures;and » Perform tests of compliance. Phase IIl - Completion and Delivery In this phase of the audit, we will complete the tasks related to year-end balances and financial reporting.All reports will be reviewed with management before issuance,and the partners will be available to meet and discuss our report and address any questions.Tasks to be performed in Phase III include,but are not limited to the following: >> Perform final analytical procedures; » Review information and make inquiries for subsequent events;and » Meeting with Management to discuss preparation of draft financial statements and any potential findings or recommendations. You should expect more from your accounting firm than a signature in your annual financial report. Our concept of truly responsive professional service emphasizes taking an active interest in the issues of concern to our clients and serving as an effective resource in dealing with those issues.In following this approach,we not only audit financial information with hindsight but also consider the foresight you apply in managing operations. Application of this approach in developing our management letter is particularly important given the increasing financial pressures and public scrutiny facing today's public officials. We will prepare the management letter at the completion of our final procedures. In preparing this management letter,we will initially review any draft comments or recommendations with management.In addition,we will take necessary steps to ensure that matters are communicated to those charged with governance. In addition to communicating any recommendations,we will also communicate the following,if any: » Significant audit adjustments; » Significant deficiencies or material weaknesses; » Disagreements with management;and » Difficulties encountered in performing the audit.CG.raU&AssocidteS 15 Agenda Page 30 Our findings will contain a statement of condition describing the situation and the area that needs strengthening,what should be corrected and why. Our suggestions will withstand the basic tests of corrective action: Is the recommendation cost effective? Is the recommendation the simplest to effectuate in order to correct a problem? Is the recommendation at the heart of the problem and not Just correcting a symptomatic matter? Is the corrective action taking into account why the deficiency occurred?' To assure full agreement with facts and circumstances, we will fully discuss each item with Management prior to the final exit conference.This policy means there will be no"surprises" in the management letter and fosters a professional,cooperative atmosphere. Communications We emphasize a continuous,year-round dialogue between the District and our management team.We typically begin our audit process with an entrance conference before the onsite fieldwork begins.We regularly communicate through personal telephone calls and electronic mail throughout the audit and on a regular basis.Our clients have the ability to transmit information to us on our secure client portal with the ability to assign different staff with separate log on and viewing capability. This further facilitates efficiency as all assigned users receive electronic mail notification as soon as new information has been posted into the portal. We strive to continue to keep an open line of communication through the fieldwork and ending with an exit conference. Grau&Associates 16 0 Agenda Page 31 Cost of Services 0 Grau & Associates CERTIFIEC) PUBLIC ACCOUNTANTS 17 Agenda Page 32 Our proposed all-inclusive fees for the financial audit for the fiscal years ended September 30, 2019-2023 are as follows: Year Ended September 30, Fee 2019 $4,800 2020 $4,900 2021 $5,000 2022 $5,100 2023 $5,200 TOTAL(2019-2023) $25,000 The above fees are based on the assumption that the District maintains its current level of operations. Should conditions change or additional Bonds are issued the fees would be adjusted accordingly upon approval from all parties concerned. �/�Grau&Associates 18 Agenda Page 33 Supplemental Information Grau & Associates CERT!HPA) PCI€3I:I(„ ACC )UNI"IANIS \,....... ,../2 19 Agenda Page 34 PARTIAL LIST OF CLIENTS M Y & Y C e Li E 3 d YLLI 71 4 Oi ea al C o> in 5 u' >- Boca Raton Airport Authority ✓ ✓ V 9/30 Captain's Key Dependent District ✓ ✓ 9/30 Central Broward Water Control District ✓ ✓ 9/30 Coquina Water Control District ✓ ✓ 9/30 East Central Regional Wastewater Treatment Facility V ✓ ✓ 9/30 Florida Green Finance Authority ✓ ✓ 9/30 Greater Boca Raton Beach and Park District ✓ ✓ 9/30 Greater Naples Fire Control and Rescue District ✓ ✓ ✓ 9/30 Green Corridor P.A.C.E. District ✓ ✓ 9/30 Hobe-St. Lucie Conservancy District ✓ ✓ 9/30 Indian River Mosquito Control District ✓ 9/30 Indian Trail Improvement District ✓ ✓ 9/30 Key Largo Waste Water Treatment District ✓ ✓ ✓ ✓ 9/30 Lake Padgett Estates Independent District ✓ ✓ 9/30 Lake Worth Drainage District ✓ ✓ 9/30 Loxahatchee Groves Water Control District ✓ 9/30 Old Plantation Control District ✓ ✓ 9/30 Pal Mar Water Control District ✓ ✓ 9/30 Pinellas Park Water Management District ✓ ✓ 9/30 Pine Tree Water Control District(Broward) ✓ ✓ 9/30 Pinetree Water Control District(Wellington) ✓ 9/30 Ranger Drainage District ✓ ✓ ✓ 9/30 Renaissance Improvement District ✓ ✓ 9/30 San Carlos Park Fire Protection and Rescue Service District ✓ ✓ 9/30 Sanibel Fire and Rescue District ✓ ✓ 9/30 South Central Regional Wastewater Treatment and Disposal Board ✓ ✓ 9/30 South-Dade Venture Development District V ✓ 9/30 South Indian River Water Control District ✓ ✓ ✓ 9/30 South Trail Fire Protection&Rescue District ✓ / 9/30 Spring Lake Improvement District ✓ ✓ 9/30 St. Lucie West Services District ✓ ✓ ✓ 9/30 Sunshine Water Control District ✓ ✓ 9/30 Sunny Hills Units 12-15 Dependent District ✓ ✓ 9/30 West Villages Improvement District ✓ / 9/30 Various Community Development Districts(297) ✓ ✓ 9/30 TOTAL 332 5 3 329 ( \i C rau&Associates � 20 Agenda Page 35 ADDITIONAL SERVICES CONSULTING/ MANAGEMENT ADVISORY SERVICES Grau & Associates also provide a broad range of other management consulting services. Our expertise has been consistently utilized by Governmental and Non-Profit entities throughout Florida. Examples of engagements performed are as follows: • Accounting systems • Fixed asset records • Development of budgets • Cost reimbursement • Organizational structures • Indirect cost allocation • Financing alternatives • Grant administration and compliance • IT Auditing ARBITRAGE The federal government has imposed complex rules to restrict the use Current of tax-exempt financing. Their principal purpose is to eliminate any 7:3 Arbitrage significant arbitrage incentives in a tax-exempt issue. We have Calculations determined the applicability of these requirements and performed the rebate calculations for more than 150 bond issues, including both fixed and variable rate bonds. We look forward to providing Quarry Community Development District with our resources and experience to accomplish not only those minimum requirements set forth in your Request for Proposal, but to exceed those expectations! For even more information on Grau &Associates please visit us on www.graucpa.com. {0i Grau&Associates 21 Agenda Page 37 �„ x -, ' { i i I..ieIp1n (_, Y01., Shi' a ` (-) - , 7ff/441-7.4:--;2G'1,&)17_74'eht...7"i.e77/ad .'..,,,,?,...,4,,,,,,,, z. l f ""c ESS s ''.,..-i",.-.!.,,-','..,,,,_.. ..,,;',.$.,/,- -,N,...- se .3-ne 8 c z,,+�'�cab �S `, ,,-' �c .k ti`e`r 1 G. y 1 } _ n /.- l{F+' V-:. sY- to - T 1{ Ay, ems`5 M:$ '''''''.,7k x „,,,...:,,,3,..7.,,,,,,,,,„: :f PROPOSER CAR R Carr,Riggs&Ingram IGGS& 500 Gran „�� C R il Rd Blvd.Suite 210 INGRAM j: /c/,-.1-s,r:r:z:” sr;r;c r;i Miramar Beach,FL 32550 CPAs and Advisors PROPOSAL FOR (850)837-3141 CRIcpa.com Quarry Community SUBMITTEDBY Development District Katie Sidrony,CPA K.Alan Jowers,CPA Engagement Partner Concurring Partner ksidrony@cricpa.com ajowers@cricpa.com Sep 16,2019 Agenda Page 38 ■ Dear Quarry Community Development District: • Carr, Riggs & Ingram, LLC (CRI) appreciates the opportunity to propose on auditing, tax, consulting, and client accounting services to Quarry Community Development District. We are genuinely excited about the prospect of serving you and establishing a long-term relationship.We pride ourselves on getting to know our clients and illuminating solutions by providing innovative ideas to move them from compliance to providing them a competitive advantage. Investment in You. We believe in developing long-term, mutually beneficial relationships and quickly demonstrating value with a fee structure and service solutions that provide immediate and continued savings. Our investment starts on "Day 1" as your assigned team begins with our proven, streamlined process that minimizes your time and disruption during the service provider change and continues throughout the relationship. Dedicated Team. CRI's team consists of more than 1,900 professionals, which allows us to tailor your service team by aligning their industry, service, and specialty skills with your needs. Our dedicated teams deliver the highest level of business acumen and knowledge to your organization; our commitment to consistent staffing allows you to maximize savings and remain focused on your needs. Equilibrium.CRI delivers big firm expertise with small firm service. Of approximately 45,000 public accounting firms in the United States,CRI currently ranks in the top 20.Additionally,as a part of PrimeGlobal,an association of independent accounting firms,we have access to international resources as-and when-needed.Leveraging these resources while maintaining local decision-making authority means that simplified solutions are only a phone call away.And we believe that's the best of both worlds for our clients. Active Partner Participation.Collectively,our partners deliver expertise derived from more than 7,500 years of business experience.With this level of talent,we thoughtfully choose a partner that aligns with your business' needs and industry. Our hands-on, working partners "show up" to convey our genuine commitment to your success. They strive to earn trusted advisor roles by digging in, proactively learning your business, and producing long-term value for you. Simplified Solutions. While our 500+ cumulative partner certifications is an impressive statistic, success is measured by translating complex concepts into client solutions. While accounting is the language of business, we're here to decipher the jargon and help you make educated decisions. CRlnnovate embraces agility and invention. We welcome the opportunity to demonstrate to you the same teamwork, expertise, innovation, and responsiveness that have made us one of the fastest growing public accounting firms in the United States. Again,we appreciate your consideration. Sincerely, Katie Sidrony,CPA Engagement Partner CRIcpa.com CARR,RIGGS&INGRAM Agenda Page 39 TABLE OF CONTENTS U YOUR NEEDS UNDERSTANDING&MEETING YOUR NEEDS 4 YOUR SERVICES&FEES YOUR SERVICES&FEES 5 YOUR CHOICE: CRI FIRM PROFILE 6 GOVERNMENT CREDENTIALS 7 RELEVANT EXPERIENCE 8 YOUR SOLUTION TEAM 9 DELIVERING QUALITY TO YOU 15 WORKING TOGETHER:OVERVIEW SHARING CRI'S VALUES WITH YOU 17 TRANSITIONING YOU 18 CRI'S GLOBAL RESOURCES 19 JOIN OUR CONVERSATION 20 WORKING TOGETHER: DETAILS CRI AUDIT FRAMEWORK 21 CRI AUDIT APPROACH 23 APPENDIX APPENDIX A-RFP DOCUMENTS 25 CRIcpa.com CARR, RIGGS&INGRAM Agenda Page 40 UNDERSTANDING & MEETING YOUR NEEDS From the RFP or during our recent visit with your team, we understood your team to express the following needs, requests, and/or Issues. We've detailed our proposed solutions below and are happy to discuss other related projects as they arise and upon request. NEEDS&ISSUES "OL.UTIO-NS'&471kES Technical The District is required to have independent audits Perform external audit services in performed on its financial statements. accordance with auditing standards generally accepted in the United States of America (GAAS),in order to express an opinion on the Quarry Community Development District's financial statements. Relational The District's Board of Supervisors and management • Communicate expect open and continuous communication with contemporaneously their CPA firm in order to avoid surprise findings at and directly with the end of the audit, management regarding the results of our procedures. • Anticipate and respond to concerns of management and/or the Audit Committee(if/when formed). CRlcpa.com CARR,RIGGS&INGRAM Agenda Page 41 YOUR SERVICES & FEES We value creating mutually rewarding, long-term relationships with our clients. Our goal is to provide high quality, responsive service that yields returns far greater than your investment in our professional fees. Please find below our proposal of fees to provide the requested services for the upcoming fiscal years. SERVICE CRI FEES CRIFEES CRI FEES CRI FEES CRI FEES 2019 2020 2021 2022 2023 Perform external audit services in $5,500 $5,750 $5,950 $6,150 $6,350 accordance with auditing standards generally accepted in the United States of America(GMS) *Actual out-of-pocket expenses will be billed separately and are not included in the fee. If Quarry Community Development District requests additional services outside of this proposal, professional fee hourly rates are as follows,but may be negotiated depending on the project request: CLASSIFICATION HOURLY RATE Partner $400 Manager $300 Senior $190 Staff $140 IT Specialist $250 Fraud Specialist $250 Our professional fees are based on the key assumptions that Quarry Community Development District will: • Ensure that the predecessor's work papers will be made available for timely review. • Make available documents and work papers for review at Quarry Community Development District's headquarters location,although we may choose to review at alternate locations. • Prepare certain schedules and analyses and provide supporting documents as requested. • Assist us in obtaining an understanding of the accounting systems of Quarry Community Development District. • Not experience a significant change in business operations or financial reporting standards. CRlcpa.com CARR,RIGGS&INGRAM Agenda Page 42 II FIRM PROFILE 1997 10 ii4p.Ok 25+ '.',.1 A R KE,I,',:',. 1900+ PROFESSIONALS 111 .. A. 300+ • • PARTNERS SERVICES Accounting&Auditing Advisory Business support&Transactions Business Tax Employee Benefit Plans Governance,Risk&Assurance Individual Tax&Planning ..i TOP 20 CPA FIRM IT Audits&Assurance (..,.,,ranked by Accounting Tortuy) INDUSTRY EXPERTISE Captive insurance Construction 100,000+ . Financial InsAtutions Governments CLIENTStr. Healthcare ir jift 20+ YEARS OF CONSISTENT GROWTH Institutional Real Estate Insurance Manufacturing&Distribution Nonprofits SINCE FORMATION CRI FAMILY OF COMPANIES i....;4 Piuditluerf ,.,qi, CBI Advanced Ana lytics CRI FIRM VALUES: i - di‘ CRI Capital Advisors . CLIENT SERVICE. S 67 CRI Solutions Group RESPECT. ,,, :,„;,., zi,;fi4 CRI WA Services INTEGRITY. ,41 , .,.,,z, Afi Level Four Advisory Services AIIIIIIIIIIk' . — AUNYIELD:NC;INTEGRITY Pa yviierx CRlcpa.com CARR,RIGGS&INGRAM Agenda Page 43 II GOVERNMENT CREDENTIALS CRI'S GOVERNMENTAL EXPERTISE ' ii 6i it 4 4 t 4 't1 t Audit Governmental 450+governmental iii I Partner r' 0 entities with annual revenues Designations totaling $20 Billion Including:CPA,CGFM,CITP,CFE, CMA, CISA, ti CGE1T,CTGA,CFF,CGMA,and CGAP t.. ii t . , CLIENTS WITH ANNUAL 1; t! p REVENUESUP TO.. '150+ governmental ' 1 entities with federal funds il , '.. totaling $2 2 Billion % it; School Districts i p. ,,,tv',',) !! $1 Billion 0 P: , e4grii0C--, . Single audits for iti ,, :- . . • ;, governmental entities 1, t Municipalities ' $1 .2 Billion v t! Single Audit Resource Center's i. 0 Award for Excellence in Knowledge, 1 p. Value,and Overall Client Satisfaction t Agencies/Authorities ' Memher of AICPA's Government ,t 14114 Audit Quality Center $3 Billion . . .. . . ,. CRicpa.com CARR,RIGGS&INGRAM Agenda Page 44 RELEVANT EXPERIENCE • e" ` CRI delivers a depth of resources that ensures our understanding of your challenges and innovative solutions for overcoming them. Our team's combined experience is derived from providing audit, tax, consulting, and accounting outsourcing services.We parlay this vast experience and derived best practices into proven solutions that benefit you.Below we share specific,relevant client references;we encourage you to consult with them. SERVICE RELATIONSHIP TIMELINE RELEVANT POINTS TO CONSIDER DESCRIPTION Rizzetta&Company 2006-Present Annual Financial • Client service experience Shawn Wildermuth Statement Audits of • Responsiveness to client 3434 Colwell Avenue Multiple CDDs needs Suite 200 • Long-term relationship Tampa,FL 33614 • CDD management co. 813.933.5571 GMS,LLC 2006-Present Annual Financial • Client service experience Dave DeNagy Statement Audits of • Responsiveness to client 14785 Old St.Augustine Road Multiple CDDs needs Suite 4 • Long-term relationship Jacksonville,FL 32258 • CDD management co. 904.288.9130 Wrathell,Hunt&Associates,LLC 2006-Present Annual Financial • Client service experience Jeffrey Pinder Statement Audits of • Responsiveness to client 2300 Glades Road Multiple CDDs needs Suite 410W • Long-term relationship Boca Raton,FL 33431 • CDD management co. 561.571.0010 PFM Group Consulting,LLC 2007-Present Annual Financial • Client service experience Jennifer Glasgow Statement Audits of • Responsiveness to client 12051 Corporate Blvd. Multiple CDDs needs Orlando,FL 32817 • Long-term relationship 407.382.3256 • CDD management co. CRIcpa.com CARR,RIGGS&INGRAM Agenda Page 45 YOUR SOLUTION TEAM ■ Katie Sidrony AIN Engagement Partner ksidrony@CRIcpa.corn 850.837.3141 Experience Representative Clients • Community Katie has over 12 years accounting and audit experience with CRI.Her Development Districts practice includes audits, reviews, and compilation of governmental • Condominium and entities, condominium and homeowner associations, non-profit Homeowner organizations and privately-held corporations. Associations • County and Local Katie is licensed to practice as a certified public accountant in Florida. Governments She is a member of the Florida Institute of Certified Public • Non-Profit Organizations Accountants and exceeds all continuing professional education • Privately-held requirements related to Government Auditing Standards. corporations Katie has direct engagement responsibility for many special districts in the State of Florida including community development districts,fire districts, utility districts and school districts. She is active in our firm's condominium and homeowner association practice. Education,Licenses&Certifications • Master of Business Administration,Troy University • BSBA,Professional Accountancy,University of West Florida • Certified Public Accountant • Community Association Manager(CAM),Licensed in Florida Professional Affiliations • American Institute of Certified Public Accountants(AICPA) • Florida Institute of Certified Public Accountants(FICPA)-member of the Board of Governors CRIcpa.com CARR,RIGGS&INGRAM Agenda Page 46 YOUR SOLUTION TEAM ■�;¢:-$£, K. Alan Jowers ' Concurring Partner ajowers@CRIcpa.corn 850.837.3141 Experience Representative Clients Alan has over 25 years' experience in public accounting, primarily on financial • Santa Rosa County statement assurance engagements. His practice Includes audits, reviews and District School Board compilations of local governmental entities, condominium and homeowner • Okaloosa Gas District associations, non-profit organizations and nonpublic companies. He currently has • Santa Rosa Island direct engagement responsibility for a significant number of audits of local Authority governmental entities, including counties, cities, school boards, utility districts and • Pasco County Florida community development districts. • Okaloosa County District School Board Alan Is licensed to practice as a certified public accountant in Florida and Georgia.He • Celebration Community is a member of the Board of Directors of the Florida Institute of Certified Public Development District Accountants (FICPA), has been an active member of the FICPA's State and Local • Hammock Bay Governmental Committee and Is a past chair of its Common Interest Realty Community Association Committee. He is also active in the Panhandle Chapter of the Florida Development District Governmental Finance Officers Association(FGFOA)and is a former member of the • Amelia National FGFOA's statewide Technical Resource Committee. Community Development District Education,Licenses&Certifications • Masters of Accountancy,University of Alabama • BS,Accounting,Florida State University • Certified Public Accountant Professional Affiliations • American Institute of Certified Public Accountants(AICPA) • Florida Institute of Certified Public Accountants (FICPA) - member of the Board of Governors • Governmental Finance Officers Association(GFOA) • Florida Governmental Finance Officers Association (FGFOA) - member of Technical Resource Committee CRIcpa.com CARR,RIGGS&INGRAM Agenda Page 47 YOUR SOLUTION TEAM • Stephen Riggs, IV Consulting Partner It '''.k•,, -:-'- ,- scriggs@CRIcpa.corn w 850.837.3141 Experience Representative Clients • Community Stephen has over 13 years accounting and audit experience,including Development Districts three years with the international public accounting firm, Ernst & • Condominium and Young, LLP. His experience includes numerous clients in industries Homeowner including governmental, not-for-profit, healthcare, SEC and privately Associations held corporations. • County and Local Governments Stephen is licensed to practice as a certified public accountant in • Non-Profit Organizations Florida. He is a member of the State and local Governmental section • Privately-held of the Florida Institute of Certified Public Accountants and exceeds all corporations continuing professional education requirements related to Government Auditing Standards. He Is currently a partner on engagements for many special districts in the State of Florida, including community development districts, fire districts and school districts. In addition to his public accounting experience, Stephen has served on the Board of Directors for a Community Development District and a non-profit organization. Education,Licenses&Certifications • Masters of Accountancy,University of West Florida • BA,Economics,University of Florida • Certified Public Accountant Professional Affiliations • American Institute of Certified Public Accountants(AICPA) • Florida Institute of Certified Public Accountants(FICPA) • Past President, Emerald Coast Chapter of Florida Institute of Certified Public Accountants(FICPA) CRicpa.com CARR,RIGGS&INGRAM Agenda Page 48 YOUR SOLUTION TEAM Grace Hartness dir Senior Manager ghartness@CRlcpa.com 850.837.3141 Experience Representative Clients • Community Grace has over 12 years accounting and audit experience with CRI. Development Districts She has worked on several major construction companies, • Condominium and government entities,community development districts,condominium Homeowner and homeowner associations and non-profit organizations. In Associations addition, she has been involved in special audit projects for the • Utility Services Miami-Dade Airport Authority. Grace is licensed to practice as a • School Districts certified public accountant in Florida and exceeds all continuing • County and Local professional education requirements related to Government Auditing Governments Standards. In addition, Grace fluently speaks several languages • Non-Profit Organizations including French and Arabic.Grace currently supervises engagements for many special districts In the State of Florida including community development districts and school districts. She is active in our firm's condominium and homeowner association practice. Grace started with CRI in August 2006,upon completion of her master's degree,and was promoted to manager in 2011. Education, Licenses&Certifications • MAcc,Accounting,University of West Florida • Certified Public Accountant • Community Association Manager(CAM),Licensed in Florida Professional Affiliations • American Institute of Certified Public Accountants(AICPA) • Florida Institute of Certified Public Accountants(FICPA) • Accounting&Financial Women's Alliance(AFWA) CRIcpa.com CARR,RIGGS&INGRAM Agenda Page 49 YOUR SOLUTION TEAM 5; k, Chad Branson �' - Senior Manager w<.,..- cbranson@CRlcpa.com 850.837.3141 3. Experience Representative Service Areas Chad Branson has 16 years of experience in public accounting, with • Local Governments practice concentrations in auditing governmental, nonprofit and for including Water and profit entities. Chad has accumulated experience throughout his Sewer Organizations and career in Federal and Florida Single Audit Acts compliance monitoring Fire Districts and auditing. During his career he has supervised and managed audit • School Districts including engagements for a wide variety of governmental and nonprofit Foundations organization clients.ln addition,he has performed internal audit work, • Nonprofit Organizations information technology general controls testing, forensic investigations,and risk assessments for governmental entities. Representative Clients (including previous clients) Chad has been with Carr,Riggs and Ingram,LLC since 2005. • School Districts-Pinellas County,Okaloosa Education, Licenses&Certifications County,Pasco County, Santa Rosa County • Bachelor and Master of Accountancy- University of Mississippi, • Florida Office of Early Oxford MS Learning Coalition • Certified Public Accountant (CPA) - Licensed in Florida and • Florida Department of Mississippi Elder Affairs • Community Association Manager(CAM)-Florida • Fire Districts-Destin, • Certified Information Technology Professional-AICPA Ocean City,North Bay • Utilities-Regional Professional Affiliations Utilities,Midway Water Systems,Inc.,Emerald • American Institute of Certified Public Accountants(AICPA) Coast Utilities Authority • Florida Institute of Certified Public Accountants(FICPA) • Escambia County • Emerald Coast Chapter(FICPA)Board • Florida Governmental Finance Officers Association(FGFOA) CRIcpa.com CARR,RIGGS&INGRAM Agenda Page 50 111 YOUR SOLUTION TEAM Ali Gorman Senior Manager agorman@CRIcpa.corn 850.837.3141 Experience Representative Service Ali has over 11 years auditing and accounting experience in both the Areas Tallahassee and Destin offices of CRI.She is an audit manager with primary • Community responsibility for fieldwork and reporting on audits of clients in a variety of Development Districts Industries Including local governmental and non-profit entities as well as • Condominium and financial institutions and commercial businesses.She is currently the audit Homeowner manager for over 25 community development districts, and works with Associations several CDD management companies in the State of Florida. • Utility Services • School Districts Ali is licensed to practice as a Certified Public Accountant in Florida.She is a • County and Local member of the American Institute of Certified Public Accountants and the Governments Florida Institute of Certified Public Accountants.She exceeds all continuing • Non-Profit Organizations professional education requirements related to Government Auditing Standards. Ali currently supervises engagements for many governmental entities in the State of Florida including community development districts, municipalities, utility districts, and other special governments.She is active in our firm's governmental industry line as well as the condominium and homeowner association practice.ln addition,Ali has accumulated experience throughout her career in Federal and Florida Single Audit Acts compliance monitoring and auditing.Ali has performed many single audits of federal grants under OMB Circular A-133 and Uniform Grant Guidance(UGG). Education, Licenses&Certifications • BS,Accounting,Florida State University • Certified Public Accountant • Community Association Manager(CAM),Licensed in Florida Professional Affiliations • American Institute of Certified Public Accountants(AICPA) • Florida Institute of Certified Public Accountants(FICPA) • Governmental Finance Officers Association(FGFOA) CRIcpa.com CARR,RIGGS&INGRAM Agenda Page 51 ■ DELIVERING QUALITY TO YOU - h ,w f ' 4 SPECIALTY TRAINING + ,',4,t71 , \ k �, • Industry upecil c and *74 ��;' _ „'�,.. �.:.... sp cialty services ttainirrg gra " a ,, '1' t.. aphve Insurarri:e ter. _ „ Client Accounting ye'p,v Services �F 11,1',: » State and Local Tax kt t :'''''''''',.' M t 4 .. CRI PROFESSIONAL (SALT) Services ', ' t` DEVELOPMENT Comprehensive training to help shape employee success. The quality of a professional services firm is determined by its people and the firm's investment in them. ON-THE-JOB LEARNING IT AUDIT SCHOOLS • Apprenticeship model a w� • Three progressive levels o, �14 _ � `� z : � • Taught by AICPA leaders �i 'fs :"` ` � ' ,. • Investing in the future ' ...-,,,,,,,,,,,,,,,y;;;,,, a ,i,,,,,4',..--,:-:.--,,„-,,,, +r -,�P'3.''4 Of aUdlt ,�f y s, v u 5+.."',,,S,-A°, r v e G.zpx m k t k k4 ry�'r1�# # CRlcpa.com CARR,RIGGS&INGRAM Agenda Page 52 AUDIT METHODOLOGY Our audit, tax, consulting, and client accounting services documentation is maintained electronically. Compliance with our methodology is regularly reviewed and evaluated as part of our internal quality program, which is further discussed in this section under INTERNAL QUALITY CONTROL REVIEWS AND EXTERNAL REVIEWS. Comprehensive policies and procedures governing all of our practices and addressing professional and regulatory standards and implementation issues are constantly updated for new professional developments and emerging issues. See the table of contents to identify the relevant audit approach and methodology detailed description section. ENGAGEMENT QUALITY REVIEW PARTNER(CONCURRING PARTNER) Each audit has an assigned engagement quality review(EQR)partner with the appropriate experience.This role is one of the most important elements of our quality assurance process,as it provides for a timely,independent review of all key accounting and auditing issues. The EQR partner also reviews the financial statements and related supporting documentation—including the disclosures—to evaluate their fair presentation under accounting principles generally accepted in the United States of America(GMP). INTERNAL QUALITY CONTROL REVIEWS AND EXTERNAL REVIEWS Experienced partners and professional staff of our firm conduct quality control reviews of our audits. Our partners'work is reviewed annually, and the inspection process includes periodic testing of the effectiveness Tone atIhcTap .� of our quality controls and a continuous improvement program. 2; `c s+lmpravrp • Internal Inspection: A permanent team of subject matter expertsr, s annually perform 150+ reviews of a risk-based sample of partners M "." 3. and engagements. • Continuous Process Improvement Reviews: In addition to #1w above, this ongoing process reviews each audit partner twice TiVe annually,representing 300+reviews each year. V.a.:�: , '�`Y:' CRI is enrolled in the AICPA Peer Review Program,through which our external reviews are conducted by another independent public accounting firm. We have our accounting and auditing practice triennially reviewed as a member in this program. Additionally, we are registered with the PCAOB,who performs an external review inspection once every three years. CRIcpa.com CARR,RIGGS&INGRAM Agenda Page 53 SHARING CRI'S VALUES WITH YOU • ■"` We are proud of our hands-on, service-centric, and results-oriented approach. Combining that approach with quality controls and superior talent allows us to help you achieve your goals and strengthen your management systems and processes. This approach is further emphasized through our three core values which guide our team's behavior and function as the foundation for interactions with our clients and each other. #`d/ "S‘". 4 0 � p q UNYIELDING INTEGRITY CLIENT SERVICE t I'E / INTEGRITY / Defining our brand by meeting Building productive, long- Living with sincerity, or exceeding the highest term relationships with each transparency, and honesty expectations of our clients other that are based on mutual respect,trust, and sharing CRIcpa.com CARR,RIGGS&INGRAM Agenda Page 54 TRANSITIONING YOU 1111•' When choosing to change firms, the time involved in working with new accounting professionals is often a concern.CRI's well-defined efficient,seamless transition process is designed to: • Provide you with value from the very first encounter, • Avoid interruption of service, • Minimize disruption and investment of management's time, • Raise the standard of service,and • Establish ongoing channels of communication with Quarry Community Development District's management. The transition plan is comprised of the following key activities and can occur within approximately two weeks, depending on the availability of the parties involved: • Management approves the • CRI and management sign change in firms,pending engagement letter. new firm's completion of • Management notifies . CRI and management client acceptance predecessor firm of decision develop communication procedures. to change service providers. plan protocol. • CRI performs client • CRI makes inquiries of and . CRI and management acceptance procedures, reviews predecessor firm such as: workpapers related to your finalize timetable and key prior year's audit and tax dates. - Interview key service services(as applicable). • CRI develops initial provider relationships • Predecessor firm provides understanding of your - Interview predecessor copies of requested business processes. firm. workpapers. • CRI reports to management - Internal firm review and process review items approval. subsequent to initial planning stage. PRE-APPROVAL& CLIENT ACCEPTANCE UNDERSTANDING & . PLANNING CRIcpa.com CARR, RIGGS&INGRAM Agenda Page 55 CRI'S GLOBAL RESOURCES 1. • Many businesses are expanding and/or evaluating their global reach, and they require assistance in order to comprehensively consider the various financial implications of growing in international markets. In addition to CRI's internal resources, we deliver the expertise and support of some of the world's most highly regarded accounting firms through shared alliance as members of PrimeGlobal. WHO IS PRIMEGLOBAL? .,iliI ) i\ flO O WIWI rs1 L'" gill VIII Vir R.EVEIJUE GoU JTR-IEs oFF(GEs STAFF PAR:Tn1EI S' F112-ME $2.5+ billion 80+ 900+ 16,000+ 2,500+ 300+ PrimeGlobal HOW OUR PRIMEGLOBAL MEMBERS CAN BENEFIT YOU We supplement our in-depth,industry knowledge and specialized services through our collaborations with other PrimeGlobal firms to help you evaluate your options globally. CRT's goal is to provide you with the information you need to make well-informed,smart business decisions. 4 KEY BENEFITS TO CRI CLIENTS FROM OUR PRIMEGLOBAL MEMBERSHIP —4------bih'i 4 , 3 . . i soLUTIo,.S € DEctsfo?J MAKItiiG that are worldwide to knowledge with the support of and world-class. and resources of I local connections CRI's team serves as statutory,regulatory, and cultural your contact for each and compliance understanding engagement,and requirements throughout regions we project manage throughout the I of the world. across the entire world, team—including other PrimeGlobal firms and specialists. CRIcpa.com CARR,RIGGS&INGRAM Agenda Page 56 JOIN OUR CONVERSATION111 We know that some information that makes perfect sense to a CPA may not be as clear to our clients.Therefore, we produce original content in the form of articles,videos,white papers,webinars,and more to provide timely, down-to-earth translations of complex subjects.We publish this original content on CRIcpa.com and across all our many social channels.Check out our website for more information about the topics below. FOLLOW @CRICPA ON SOCIAL f o in CRI RESOURCES mumFINANCIAL .. _ YEAR-END INSTITUTIONS. CRI Monthly Newsletter TAXPLANNING ANTI-MONEY LAUNDERING(ANL) -,✓,sc� &BANK SECRECY ACT(BSA) ANNUAL UPDATE WEBINAR ,CHI Tall ,.�.. VIEW RECORDING x � VIEW RECORDING SIGN UP NOW CRIcpa.com CARR,RIGGS&INGRAM Agenda Page 57 111 CRI AUDIT FRAMEWORK Our proposed services require a coordinated effort between us and Quarry Community Development District's team. Planning and continual communication are essential to developing the appropriate procedures,working collaboratively to resolve any identified issues,and meeting your timelines. CRI's audit approach occurs within a framework of our client's business and industry; therefore,we assess risk by: • Understanding management's perspectives and goals,and • Considering business conditions and threats that could prevent management from achieving its business objectives. We assess risks in the following areas: 0,„________ • Acquisition,Divestiture& i • Materiality Reorganization • Financial Reporting • Audit Committee& 1 Compliance Management Expectations • New Accounting • Operating Results Pronouncements • Banking Covenant Requirements FINANCIAL ,,. 4°I �1 , t BUSINESS �"` ENVIRONMENT �` �ir C �t=tr ��,i Investor/Market Expectations t . t • Internal Control Environment `� < >*,,r� �a • Technological Innovation • IT Systems&Support � 44 � • Legislative/Regulatory .F �". Changes CRIcpa.corri CARR,RIGGS&INGRAM Agenda Page 58 CRI AUDIT FRAMEWORK ■ ow ION Our ultimate intent is to drill down from these broad risks to specific financial reporting risks. We understand both these risks and management's processes and procedures for mitigating them (i.e. internal controls) in order to develop our procedures to carry out our audit responsibilities. Although our audits are conducted through a structured, risk-based model, we focus on understanding the client's needs, requirements, and expectations. We work collaboratively with management and the Audit Committee (or similar function) to develop a communication and work plan to continuously improve client service, by doing so we help in moving your team from simple compliance to providing you with a competitive advantage. In planning, we concentrate on "key risks," (items with a greater risk of a material misstatement, a material weakness in internal controls, or other matters resulting in the issuance of an inappropriate audit report).We focus on "material" items(i.e. those items that would be important to the user of your financial statements). When evaluating materiality of identified misstatements, certain quantitative and qualitative factors must be considered—which may include: • Impact on operating trends(revenue/income,expenses,net income,etc). • Nature of the misstatement(i.e.,did the misstatement result from an unlawful transaction?). • Impact on liquidity,capital/surplus,earnings capacity,etc. • Impact to loan covenants and contractual and regulatory requirements. Consistent communication is a key to completion of the audit. By ensuring constant involvement,we are in a better position to respond to your issues timely and efficiently. Therefore, we plan to meet with your management to: • Set-up the audit by reviewing the mapping of Quarry Community Development District's financial information (financial statements and notes) to significant processes and IT systems to ensure that all significant account balances,transactions,procedures,and systems are tested as deemed necessary. • Discuss ongoing changes—specifically new accounting pronouncements and key business transactions in their early stages, enabling us to agree on the resolution of various complex business issues on a timely basis. CRlcpa.corn CARR,RIGGS&INGRAM Agenda Page 59 CRI AUDIT APPROACH ■ Our audit approach is a four stage approach,as depicted in the summary below.Our client acceptance and risk assessment procedures occur during detailed conversations and observations with your team.The results of those procedures allow us to tailor an audit program to your specific risks and needs. We then execute the audit,report the results,and evaluate continuous improvement opportunities for ongoing service and benefit to you. CLIENT ACCEPTANCEVk;ri AUDIT &PRE-PLANNING • lav +€E EXECUTION } a ▪ Operational& Client Acceptance m Governance ' k, Substantive Analytics C s▪ tc frnanciC d:' a9 •@• E Engagement Scoping a Test of Details •z„gliso „44F vl YJ c re' g e Team Orientation General Audit p04,' COMPLIANCE aA v Procedures COMPLIANCE TO COMPETITIVE ADVANTAGE •-4 CRIcpa.com CARR,RIGGS&INGRAM Agenda Page 60 CRI AUDIT APPROACH I STAGE 1: STAGE 3: CLIENT ACCEPTANCE&PRE-PLANNING AUDIT EXECUTION • Perform client acceptance procedures. • Where possible to test as efficiently as possible: • Collaborate with management to agree to expectations - develop detailed analytical procedures to use as and scope. substantive tests(benefit=reducing tests of • Assign appropriate staff based on client needs and details):Examples include: assessed risk. • ratio analysis, r , • regression analysis, • trend analysis, , • predictive tests,or s • reasonableness test, - utilize Computer-Assisted Audit Techniques(CAATs) (benefit=automation of testing for more coverage • Interview client personnel and others to understand and less disruption to the client),and client-specific objectives and risks. - perform targeted testing(also known as"coverage" 4.,‘„,i • Assess following aspects of the organization for their testing)to test large portions of account balances : impact on the audit plan. (benefit=more coverage with smaller selections). environmental and other external risks, • Perform tests of details,including sampling. - management's fraud and IT risk assessment models, • Perform general audit procedures such as tests related - entity level controls including: to: ,. f • .. • control environment - commitments and contingencies, • risk assessment, - legal letters, • information and communication, - management representations, • and monitoring controls. reviews of Board minutes, - IT General Computer(ITGC)controls,such as related party transactions, • IT Environment - debt covenants,and Developing and Delivering IT,and going concern. • Operating and Monitoring IT. • Perform other tests for compliance such as Yellow Book s • Determine materiality. or Single Audit tests. ; • Develop and document our understanding of and/or K, reliance on: - linkage of financial statements to: • significant transactions, `' • processes, • IT systems,and 5 �� _ ;• related controls, 1• � • Continually monitor throughout the audit-providing g:, - existence of/reliance on SOC entities and their reports • feedback as agreed during scoping. i - internal audit,and ' • Conclude the audit(i.e.issue opinions and reports). - specialists(e.g.valuation,pension costs,etc.). • Develop and present: • If elected,test controls including ITGC,through a mix of: • - reports, ' - inquiry, ; - required communications, - observation - management letter comments,and W other audit related deliverables. ,,e.-1 i examination,and- re-performance. +' • Perform debriefings to identify opportunities for pll • Perform preliminary analytical procedures. improvement with our: ,:, • Finalize risk assessments and develop a final audit engagement team,and/or strategy client's team. CRIcpa.com CARR,RIGGS&INGRAM , n Agenda Page 61 APPENDIX A - RFP DOCUMENTS ■ QUARRY COMMUNITY DEVELOPMENT DISTRICT REQUEST FOR PROPOSALS FOR ANNUAL AUDIT SERVICES The Quarry Community Development District(the"District")hereby requests proposals for annual financial auditing services. The proposal must provide for the auditing of the District's financial records for the fiscal years ending September 30,2019,September 30, 2020,and September 30,2021,with an option for an additional two(2)year renewal. The District is a local unit of special-purpose government created under Chapter 190,Florida Statutes,for the purpose of financing,constructing,and maintaining public infrastructure. The District was formed in 2004 and is located in Collier County. The portion of the Development within the District comprises of approximately 958 acres, of which approximately 365 acres are developable.In 2005 there were Special Assessment Bonds (the "Bonds") issued. In 2015, the Bonds were restructured. The amount of the restnictured Bonds totaled$16,280,000. In 2018 there were Special Assessment Bonds issued for $3,457,081. In 2019 there were Special Assessment Bonds issued for $3,508,296. The Bonds were used to pay for certain public infrastructure improvements within the District. Additional information about the District is available upon request. All applicants must be duly licensed under Chapter 473 and qualified to conduct audits in accordance with government auditing standards as adopted by the Florida Board of Accountancy(Yellow Book). Audits shall be conducted in accordance with Florida Law and particularly Section 218.39, Florida Statutes, and the rules of the Florida Auditor General. Proposal packages, which include evaluation criteria and instructions to proposers,are available from the District Manager. Interested fines should submit five(5) copies and one (1) digital copy of their qualifications, and any other supporting documentation to Quarry Community Development District,do Special District Services, Inc., 250IA Bunts Road,Palm Beach Gardens, Florida 33410 on or before 4:00 p.m. on September 26, 2019 in an envelope marked on the outside "Auditing Services-Quarry Community Development District". Proposed Audit Fees must be good for a period of not less than ninety(90)days. Questions should be directed to the District Manager at 561- 630-4922 or toll free at 1-877-737-4922. The District reserves the right to reject all or portions of the submittals. All costs to prepare the proposals shall be at the proposer's expense. CRIcpa.com CARR,RIGGS&INGRAM Agenda Page 62 APPENDIX A - RFP DOCUMENTS QUARRY COMMUNITY DEVELOPMENT DISTRICT REQUEST FOR PROPOSALS District Auditing Services for Fiscal Years 2018/2019,2019/2020 and 2020/2021 With Two Year Option(2021/2022 and 2022/2023) Collier County,Florida QUARRY COMMUNITY DEVELOPMENT DISTRICT AUDTTOR SELECTION INSTRUCTIONS TO PROPOSERS SECTION 1. DUE DATE. Sealed proposals must be received no later than September 26,2019 at 4:00 p.m.,at the offices of District Manager,located at 2501 A Bums Road,Palm Beach Gardens,Florida 33410. SECTION 2. FAMILIARITY WITH THE LAW. By submitting a proposal, the Proposer is affirming its familiarity and understanding with all federal,state,and local laws,ordinances,rules and regulations that in any manner affect the work. Ignorance on the part of the Proposer will in no way relieve it from responsibility to perform the work covered by the proposal in compliance with all such laws,ordinances and regulations. SECTION 3. QUALIFICATIONS OF PROPOSER. The contract,if awarded, will only be awarded to a responsible Proposer who is qualified by experience and licensing to do the work specified herein. the Proposer shall submit with its proposal satisfactory evidence of experience in similar work and show that it is fully prepared to complete the work to the satisfaction of the District. SECTION 4. REJECTION OF PROPOSAL. Proposers shall be disqualified and their proposals rejected if the District has reason to believe that collusion may exist among the Proposers,the Proposer has defaulted on any previous contract or is in arrears on any previous or existing contract, or for failure to demonstrate proper licensure and business organization. SECTION 5. SUBMISSION OF PROPOSAL. Submit five (5)copies of the Proposal Documents and one digital copy,and other requested attachments at the time and place indicated herein,which shall be enclosed in an opaque sealed envelope,marked with the title"Auditing Services—Quarry Community Development District"on the face of it. SECTION 6. MODIFICATION AND WITHDRAWAL. Proposals may be modified or withdrawn by an appropriate document duly executed and delivered to the place where proposals are to be submitted at any time prior to the time and date the proposals are due. After proposals are opened by the District, no proposal may be withdrawn for a period of ninety(90)days. 1. CRIcpa.com CARR,RIGGS&INGRAM Agenda Page 63 APPENDIX A - RFP DOCUMENTS ■ SECTION 7. PROPOSAL DOCUMENTS. The proposal documents shall consist of the notice announcing the request for proposals, these instructions, the Evaluation Criteria Sheet and a proposal with all required documentation pursuant to Section 12 of these instructions(the"Proposal Documents"). SECTION 8. PROPOSAL. In making its proposal,each Proposer represents that it has read and understands the Proposal Documents and that the proposal is made in accordance therewith. SECTION 9. BASIS OF AWARD/RIGHT TO REJECT. The District reserves the right to reject any and all proposals,make modifications to the work,and waive ally informalities or irregularities in proposals as it is deemed in the best interests of the District. SECTION 10. CONTRACT AWARD. Within fourteen(14)days of receipt of the Notice of Award from the District,the Proposer shall enter into and execute a Contract (engagement letter)with the District. SECTION 11. LIMITATION OF LIABILITY. Nothing herein shall be construed as or constitute a waiver of District's limited waiver of liability contained in • section 768.28,Florida Statutes,or any other statute or law. SECTION 12. MISCELLANEOUS. All proposals shall include the following information in addition to any other requirements of the proposal documents. A. List position or title of all personnel to perform work on the District audit. Include resumes or each person listed; list years of experience in present position for each party listed and years of related experience. B. Describe proposed stalling levels, including resumes with applicable certifications. C. 'Three references from projects of similar size and scope. The Proposer should include information relating to the work it conducted for each reference as well as a name,address and phone number of a contact person. SECTION 13. PROTESTS. Any protest regarding the Proposal Documents, must be filed in writing, at the offices of the District Manager, within seventy-two (72) hours after receipt of the Request for Proposals and Evaluation Criteria or other contract documents. The formal protest setting forth with particularity the facts and law upon which the protest is based shall be filed within seven(7)calendar days after the initial notice of protest was filed. Failure to timely file a notice of protest or failure to timely file a formal written protest shall constitute a waiver of any right to object or protest with respect to the aforesaid Request for Proposals,Evaluation Criteria,or other contract documents. 2 CRlcpa.com CARR,RIGGS&INGRAM Agenda Page 64 APPENDIX A - RFP DOCUMENTS Ica SECTION 14. EVALUATION OF PROPOSALS. The criteria to be used in the evaluation are presented in the Evaluation Criteria Sheet, contained within the Proposal Documents. SECTION 15. REJECTION OF ALL PROPOSALS. The District reserves the right to reject any and all bids,with or without cause,and to waive technical errors and informalities,as determined to be in the best interests of the District. 3 CRIcpa.com CARR,RIGGS&INGRAM Agenda Page 65 APPENDIX A - RFP DOCUMENTS ■ QUARRY COMMUNITY DEVELOPMENT DISTRICT AUDITOR SELECTION EVALUATION CRITERIA 1. Ability of Personnel(10 Points). (E.g.,geographic locations of the fine's headquarters or permanent office in relation to the project;capabilities and experience of key personnel;evaluation of existing work load;proposed staffing levels,etc.) 2. Proposer's Experience(10 Points). (E.g.past record and experience of the Proposer in similar projects;volume of work previously performed by the firm; past performance for other Community Development Districts in other contracts;character,integrity,reputation of Proposer, etc.) 3. Understanding of Scope of Work(10 Points). Extent to which the proposal demonstrates an understanding of the District's needs for the services requested. 4. Ability to Furnish the Required Services(10 Points). Present ability to manage this project and the extent to which the proposal demonstrates the adequacy of Proposer's financial resources and stability as a business entity necessary to complete the services required(E.g.the existence of any natural disaster plan for business operations). 5. Price(10 Points). Points will be awarded based upon the price bid for the rendering of the services and reasonableness of the price to the services. CRIcpa.com CARR,RIGGS&INGRAM Agenda Page 72 I rfi ,r 1 4. 4.... . I • - '' 'W'.1.1.1.'''' -''' '''•—';".,'''.'::'''1 ; '''''''''' ' ' '. ,,;i ..'.;"'4;',,t;„'At4;:fg .' ' „ I'.4, ,- i, „ ki.,.,::'-'-'' , , ., -4',, 'cr.4;',4,''.1c,, ,..',..•Z:57. , -* - '4,,t,,:y:ti',,-,' .,::;::-":- ,„ iz-, e• ... it 0 v.,-,. _,-, ' •,,. ',, c'2'-', e`e---,. ,,,--A,A.:4*,-1%.,-, ,,,,ce="'""' ,......;:;;;*:::;:;,1,:..." °.till 1 w'''4`''',a.,• , - , 11$ . #16.0411:1011,°. , . --,Alt .,1,,,,,,„ ,.: :- ,' •." ' -".4-' I 4 001414).•K.400. ____,:, --- -,,,, ,,,,:if , ; . •,,,,--- , , , , ,... :,,.,/ -, ,..- .., _ ,,,,..' , , , - •-,.. ,_ • Keeping your community informed. And you compliant. Quarry Community Development District Proposal date: 2019-10-09 Proposal ID: KTILE-GFP6O-SBRIU-PYIJS Pricing 7 Services 3-5 FAQs 6 Statement of work 7-8 Terms and conditions 9-12 Ted Saul , Director- Digital Communication CarnPUS 4' 0 CU,tifted specicths Agenda Page 73 Pricing Effective date: 2019-10-15 Implementation QuantiO Subtotal Onboarding of ADA Compliant Website and Remediation of 1 $1,512.30 Historical Documents • Migration website pages and present on a staged website for approval • Initial PDF Accessibility Compliance Service for 1500 pages of remediation Ongoing services Quantity) Subtotal Website services 1 $615.00 • Hosting,support and training for users • Website management tools to make updates • Secure certification(https) • Monthly site reporting,monitoring and error corrections Ongoing PDF Accessibility Compliance Service 750* $937.50 • Remediation of all PDFs stored on your wcbsite • Remediation of up to 750 PDF pages • Dashboard for reporting and managing all PDFs • 48-hour turnaround for fixes for board agendas • PDF manager dashboard Social Media Manager Included Total: $3,064.80 *Maximum PDF pages per 12 month period WEBSITE AND ACCESSIBILITY SOLUTION k rr w.. �y .xs 3T 1.'.';'?'''' a r.. } tib°kyy�bi A tY-'1 ? y ,Ra _ E t fz . x w�. x s,o,a M1�a;na 1661.1440.4t4sit'-- •' -: , ,:$ 100 0444to, ,::-4,2,-',-,%*,,--','` ,*:-7'.1,-,t,;',,,, 44000 Accountable, compliant communications Keeping your residents and property owners informed is a Designed for districts big responsibility- one that requires constant diligence. Staying current with the laws that apply to public access to district records, reports and other legal requirements ' - Easy-to-update website, 0presents a big challenge for many CDD communities. hosting and support When it comes to your website and all the web-based Worry-free ADA-compliance, documents you are required to publish, they all need to be auditing and full reporting fully accessible. Florida statutes and federal laws require you and every special district be compliant with ADA (Americans with Disabilities Act)and accessibility regulations. ErMeets Florida statutes and federal laws Keeping it all accessible- and legal Save CDD board time Campus Suite provides the total accessibility solution to and money keep all your web communications and web documents on the right side of these laws- specifically chapters 189 and 282 of the Florida Statutes. WEBSITE AND ACCESSIBILITY SOLUTION "' Keeping Y our p OPP community informed � `dand compliant. / „ if ,air'` s Accessibility Compliance A„, 4`. ,f1=',,...: �e V with Campus Suite We'll handle all your website Maintain ADA compliance: and document accessibility. y/' Website and documents meet WCAG 2.1 requirements We take on the responsibility of making and keeping your ' Monthly accessibility scanning website fully accessible to people with disabilities.We know audits and reporting what's at stake if your website is not ADA-compliant,so we �� In-house team that fixes all of handle it all—monitoring, reporting, and remediation. the accessibility errors We stand behind our seal of approval. On-demand PDF remediation Each page of your website will have our official certification of a (48-hour turnaround) website that meets the required accessibility standards. A website with all the features Your district website features: your district needs. Professional website design Communication is key to success in any organization, and i Easy-to-use tools to make updates your community development district is no exception.At '` Total document management Campus Suite,we understand the unique communication Ni'' Support and training for users needs of CDDs and create a comprehensive website that serves as your communication hub. ". Calendar of events •f Clubhouse and rental scheduling Your property owners and residents will come to depend on Meeting notices and minutes the wealth of information at their fingertips.And your board members, management team and staff will come to rely on the role your website serves in streamlining the critical communi- cations functions you're required by law to provide. WEBSITE AND ACCESSIBILITY SOLUTION .,,,,..„,. cam pus suite , ...., , , ,,,. 4' s' » F ' 1, h r tit ? r* Eo- �. 011‘0 ,,,,,, , fk ' t A� k w A trusted name for compliance. M�,},r«,«.:, ir For over 15 years, Campus Suite has built a reputation helping public schools across the country eliminate communication barriers and improve school community engagement.We do it by creating easy-to-use,affordably priced �``�'� websites featuring professional design, unmatched customer service, and paving a leadership role in website accessibility. r' �4.01'orlc • We've helped districts build web accessibility policies and websites, and even 0 0 created contingency plans for responding to web issues and complaints from `i, X47' ��r'.li'r'a m`� the OCR(U.S. Office for Civil Rights).These include detailed resolution plans when clients need to respond to avoid fines and the negative publicity that sometimes surrounds non-compliance. \IS8(644(r Campus Suite has also pioneered educating public institutions about website .,/ accessibility by establishing the Website Accessibility Education Center, a \A/C A G 2.0 valuable resource for website administrators.. ' Campus Suite Academy ):1; 1Website Accessibility Center www.campussuite.com/accessibility-center Agenda Page 77 Frequently asked questions For PDF service,what is the price per page? Pricing can range based on the volume of PDFs you have on your website and if it is part of the initial remediation or the on-demand service.The price range is between$1.05 per page to$1.75 per page. What does the PDF scan and remediation process look like? You'll upload your documents to the dashboard.We are notified and begin setting up the scan. After the fixes are made,we put the documents back onto the dashboard and you are notified. You then put them back to the appropriate location on your website. What does the ADA managed service process for our website look like? Our team performs monthly scans of your site utilizing software. Our team then goes through the results and fixes the content-related errors by hand. A report is produced for your records and uploaded to your ADA dashboard.Any outlying issues we may encounter,you will be notified until the issue is resolved. How long does it take? For non-urgent doc remediation,we can scan and fix up to 2000 pages per week. We also have urgent services available for an additional fee with a turnaround time of 48 hours. What standards do you follow for ADA? We follow WCAG AA 2.1 guidelines Are there any hidden fees? No. How long does it take to build the website? It depends upon your responsiveness, but generally only a couple of weeks. Can we change the design of our website? Our themes are customizable to address your preferences. There are some guardrails in place to help ensure ADA compliance to a degree,but you can select colors,images,etc... Do your sites offer a calendar? Yes. This site can be utilized in many different ways. One of which is a calendar to help with your clubhouse availability/rental schedule. Agenda Page 78 Statement of work 1. On-boarding of ADA Compliant Website and Remediation of Historical Documents.Contractor will deliver a functional,responsive,working ADA compliant website that can display content submitted to the Contractor by the District.At a minimum,the website and the documents on the website will: 1. Comply with the guidelines provided by Web Content Accessibility Guidelines 2.1,as amended and/or replaced by new releases from time to time("WCAG"); 2. Contain a website accessibility policy that includes:a commitment to accessibility for persons with disabilities,the accessibility standard used and applied to the website(at a minimum WCAG),and contact information of the District Manager or their designee(email and phone number)in case users encounter any problems; 3. Display an ADA compliance shield,seal,or certification; 4. Provide options to create a CDD-branded design(colors, logo,etc...) 5. Be accessible on modern versions of Internet Explorer,Edge,Mozilla, Safari, and Chrome web browsers and be"mobile friendly"and offer a "mobile version"of the sites content for access from tablets or smart phones. 6.Be free of any commercial advertising; 7. Be free of any known spyware,virus,or malware; 8. Secure certification(https) 9. Secure cloud hosting with fail-overs 10.Allow for data backups,and record retention as required by law; 11. Allow for the display a calendar,reservation request form,and newsletter; 12.Creation of a dashboard for the District to upload and remove content,manage all documents,manage document remediation,and review reports generated by the Contractor;and 13.Remediate 1500 pages identified by the District for the new website in an ADA compliant format.* 2. Domain Fee.The Contractor shall pay the annual fee for the domain name of the District's website. 3. Maintenance and Management of the Website. 1. Contractor will manage and maintain the website; 2. Remediate in an ADA compliant format new documents(a not to exceed 750 pages per year) uploaded by the District Manager to the document portal;* 1. For Agenda Packages,the Contractor shall turn around the documents within 2 business days 3. District shall be responsible for uploading the documents onto the document portal for the website. Upon completion of the remediation services,Contractor shall ensure that the remediated documents are live on the website. Contractor shall ensure that the District only has the ability to upload documents to the document portal (not the ability to make documents go live on the website)or remove documents on the website and cannot alter any other aspect of the website; 4. Contractor will store all District data, including files,text and parameters;data will be backed-up on a separate storage system at regular intervals;and Agenda Page 79 5. The ADA compliant website will be on-line at all times unless maintenance or upgrades require it to be unavailable. When maintenance or upgrades require the website to be unavailable,Contractor will provide the District with reasonable advance notice in writing. 4. Monthly Auditing and Remediation Services. 1. Every month Contractor will comprehensively audit the website's compliance with(1)WCAG and(2) any applicable laws,rules,and regulations(including,the Department of Justice); 2. After the audit,Contractor will remediate any web accessibility deficiencies of the website or content on the website;and 3. The Contractor will provide a written report to the District that summarizes the audit and any remediations made. 5. Support Services. Contractor will supply telephone and/or email support to the District on a reasonable and necessary basis to within business hours—Monday to Friday 9 am to 6 pm EST,exclusive of holidays.The Contractor will provide a listing of detailed hours,holidays,and service availability on their website,and reserves the right to modify the times technical support is available. *If certain PDFs are not able to be fully remediated,Contractor shall work with the District to create a summary of the content in the PDF and provide contact information if anyone needs reasonable accommodations to access the full content within that PDF. Agenda Page 80 Website Creation and Management Agreement AGREEMENT BETWEEN THE Quarry COMMUNITY DEVELOPMENT DISTRICT AND INNERSYNC STUDIO,LTD.,D/B/A CAMPUS SUITE,FOR WEBSITE AUDITING,REMEDIATION, AND MAINTENANCE SERVICES This Agreement("Agreement")is entered into as of 2019-10-15 by and between: Quarry Community Development District,a local unit of special-purpose government,established and existing pursuant to Chapter 190,Florida Statutes,with a mailing address of 210 N University Dr, STE 702, Coral Springs, FL 33071 (the "District"),and Innersync Studio,Ltd.,d/b/a Campus Suite,an Ohio limited liability company,authorized to do business in Florida,with a mailing address of 752 Dunwoodie Drive,Cincinnati, Ohio 45230("Contractor"). RECITALS Whereas,the District is a local unit of special-purpose government,created and existing pursuant to Chapter 190,Florida Statutes;and Whereas,pursuant to section 189.069,Florida Statutes,the District must maintain an official website containing,at minimum,the statutorily required information("Website");and Whereas,the District has a need to obtain a qualified independent contractor to perform audits of the Website to ensure compliance with the accessibility requirements of Title II of the Americans with Disabilities Act ("ADA"),which ADA accessibility requirements and standards may change from time to time,and to remediate or otherwise convert the Website to meet such ADA accessibility requirements,to routinely audit the Website to ensure continued compliance with the ADA and to perform ongoing maintenance of the Website,all as more particularly described herein and in the proposal attached hereto as Exhibit A and made a part herein (together, the"Services");and Whereas,Contractor represents and warrants to the District that it is qualified,willing and capable of providing the Services;and Whereas,the District and Contractor desire to enter into this Agreement for the purposes stated herein and the District and Contractor warrant and agree that they have all right,power and authority to enter into and be bound by this Agreement. Agenda Page 81 Now,therefore, in consideration of the recitals, agreements and mutual covenants contained herein,and other good and valuable consideration,the receipt and sufficiency of which are hereby acknowledged by the parties, the parties agree as follows: Section 1.Recitals. The recitals stated above are true and correct and by this reference are incorporated herein and form a material part of this Agreement. Section 2.Scope of Work. Contractor shall provide Services in accordance with the terms provided in this Agreement and in Exhibit A,which Services include: A.Initial Website Remediation. Contractor shall migrate the District's existing Website or otherwise create a new Website in order to produce a functional,responsive,working Website compliant with federally recommended ADA best practices for state and local governments as promulgated by federal law and rulemaking, including but not limited to Web Content Accessibility Guidelines 2.1 Level AA,as the same may be amended and updated from time to time(as amended and updated from time to time,"WCAG"). Specifically,Contractor shall,at a minimum: i.provide an ADA compliant Website that meets,at minimum,the currently-effective WCAG standards; ii. convert up to 1500 pages of PDF documents identified by the District to accessible formats for assistive technologies. If certain PDFs are not able to be fully remediated,Contractor shall work with the District to create a summary of the content in the PDF and provide contact information if anyone needs reasonable accommodations to access the full content within that PDF; iii.provide a website accessibility policy that includes a commitment to accessibility for persons with disabilities,the District's engagement of Contractor for ADA specific services, in an effort to bring the Website into ADA compliance,accessibility standard used and applied to the Website(which shall be at a minimum WCAG),and contact information of the District Manager or their designee(email and phone number)for users encountering any problems; iv.provide options to create a District-branded design(colors, logo,etc.); v.provide Contractor's ADA compliance shield,seal or certification for display on the Website("Compliance Shield"); vi.cross-check ADA compliance for accessibility and compatibility of the Website with various technology mediums,including but not limited to mobile phones, smart phones,tablets,laptop computers,desktop computers,and provide"mobile friendly"or"mobile versions"of the Website accessible via various web browsers including but not limited to Internet Explorer,Edge,Mozilla,Safari,and Chrome; vii.eliminate and prevent any commercial advertising on the Website; viii.eliminate and prevent exposure to any known spyware,virus or malware affecting functionality or accessibility of the Website; Agenda Page 82 ix.secure"https"certification and provide secure"cloud"hosting with fail-over back-up measures to ensure continued functionality and accessibility of the Website; x.provide data back-up and records retention measures as required by Florida law; xi.provide and/or allow display of a calendar,reservation request form, and newsletter,as applicable or necessary to the District; xii.provide a"dashboard"accessible to the District Manager or his or her designee which allows the District to upload and remove content,manage documents to be remediated by Contractor,and review ADA compliance reports generated by Contractor. However,Contractor shall ensure that the District does not have the ability to alter any other aspect of the Website which may negatively impact the functionality or accessibility of the Website; xiii.provide any and all other effort reasonably necessary to allow the District to receive the maximum benefit of the Services contemplated by this Agreement and Exhibit A,recognizing the District is relying on Contractor's expertise for Website design/best practices in accordance with the ADA requirements including but not limited to WCAG standards. B.Maintenance. Starting November 1,2019,Contractor shall provide on-going maintenance of the Website,to ensure continued compliance with WCAG.Specifically,Contractor shall: i. manage and maintain the Website; ii. remediate new documents,up to seven hundred fifty(750)pages per year;for any agenda packages, Contractor shall turn around the remediated version within two(2)business days;any updates or fixes needed to the agenda requiring remediation shall be remediated within 48 hours of the District Manager's submission for such request. iii.remediate new documents identified by the District to accessible formats for assistive technologies. If certain documents are not able to be fully remediated,Contractor shall work with the District to create a summary of the content in such document and provide contact information if anyone needs reasonable accommodations to access the full content within that document. For any agenda packages, including any updates thereto,Contractor shall turn around the remediated version within two(2) business days of the District Manager's submission for such request. iv.provide assistive technical support via telephone and/or email,as reasonably needed,within regular business hours between 9 a.m.and 6 p.m.,Monday through Friday,exclusive of federal holidays,which shall include but not be limited to assistance in converting newly added documents and upgrading to new ADA recommended standards, if any,and regularly corresponding with the District staff on such items as updates, changes and recommendations; v.store and retain all District content, including files,texts,parameters,documents,and other types of data by backing up the same in a separate storage system and regularly backing up new content as they are submitted and uploaded to the Website; vi.ensure that the Website is"live"and"on-line"at all times,unless a scheduled maintenance or upgrades Agenda Page 83 are required;for any scheduled maintenance or upgrades which would affect the functionality or accessibility of the Website for a prolonged time,Contractor shall provide reasonable advance notice to the District in writing,and post a disclaimer message on the Website during such maintenance or upgrade; vii. perform monthly comprehensive technological,and human as needed,audits to ensure Website's compliance with WCAG standards or better and any applicable laws,rules and regulations applicable to the Website.After each audit,Contractor shall remediate any deficiencies identified during such audit and provide a written report to the District summarizing the audit and remediations made, if any; viii.in the event that certain documents are not able to be fully remediated and accessible in accordance with ADA compliance standards,Contractor shall immediately notify the District of such documents and shall provide contact information for anyone who needs reasonable accommodation to access all or any portion of such content; ix. continue to provide and update,as needed,those Services identified in Section 2(A)(iii),(v),(viii),(x), and(xii);and x.provide any and all other effort reasonably necessary to allow the District to receive the maximum benefit of the Services contemplated by this Agreement and Exhibit A,recognizing the District is relying on Contractor's expertise for Website design/best practices in accordance with the ADA requirements including but not limited to WCAG standards C.Additional Services. In the event that the District desires additional work or services,Contractor agrees to negotiate in good faith to undertake such additional work or services. Upon successful negotiation regarding the terms of the additional work, including scope and compensation,the parties shall agree in writing to a work order, addendum,addenda,or change order to this Agreement prior to commencement of any such additional work. The following is a non-exhaustive list of possible additional services that the District may request of Contractor: i.providing a point of contact to respond to requests for Website accommodation; ii.converting documents for a public records requests received by the District; iii.providing any other ADA recommended compliance services requested by the District that Contractor is capable of performing. Section 3. Compensation. As compensation for the Services,the District agrees to pay Contractor in accordance with the following terms: A.Initial Website Remediation. For performance of the Services as provided in Section 2(A)of this Agreement,the District shall pay Contractor a one-time fee of $1,512.30 [plus($0.98)per page remediated pursuant to Section 2(A)(ii)]. Contractor shall invoice the District upon substantial completion of the Services provided in Section 2(A). Agenda Page 84 B.Maintenance. For performance of the Services as provided in Section 2(B)of this Agreement,starting November 1,2019 the District shall pay Contractor($1,525.50)per year,payable in one annual installment for Ongoing PDF Accessibility Compliance Service and Website Services. Parties understands and acknowledges that this includes(i)the annual fee for the domain name for the District's Website,which Contractor shall pay,at its sole expense,on behalf of the District;and(ii)document remediation pursuant to Section 2(B)(iii)of up to seven-hundred fifty(750)pages per year("Annual Max Pages"). C.Additional Conversions. For remediating and converting any documents in excess of the Annual Max Pages included in the maintenance price,Contractor shall provide such services for an amount not to exceed Ninety-Eight Cents($0.98)per page. Contractor shall perform remediation and conversion of additional documents only upon receipt of written authorization of the District approving the same. D.Invoices; Payment. Contractor shall maintain records conforming to usual accounting practices. Further, Contractor shall render each invoice to the District in writing,which shall be delivered promptly upon completion of each Service. Each invoice shall contain,at a minimum,the District's name,Contractor's name,the invoice date, an invoice number,an itemized listing of all costs billed on each invoice with a sufficient description of each allowing the District to approve each cost,the time frame within which the Services were provided,and the address or bank information to which payment is to be remitted. Consistent with Florida's Prompt Payment Act,section 218.70,et al.,Florida Statutes,the invoices shall be due and payable within forty-five(45)days of receipt by the District. Section 4.Term and Termination. A.Term. This Agreement shall become effective upon the date and year first written above and shall be in effect until terminated by either party in accordance with the terms of this Agreement. B. Termination. The District agrees that Contractor may terminate this Agreement for cause by providing sixty (60)days' written notice of termination to the District;provided,however,that the District shall be provided a reasonable opportunity to cure any failure under this Agreement. Contractor agrees that the District may terminate this Agreement immediately for cause by providing written notice of termination to Contractor. Contractor agrees that the District may terminate this Agreement without cause;provided that the District shall provide thirty(30)days' written notice of termination without cause. Upon any termination of this Agreement, Contractor shall(i)be entitled to payment for all Services rendered up until the effective termination of this Agreement, subject to whatever claims or offsets the District may have against Contractor as the sole means of recovery for termination;(ii)be permitted to remove the Compliance Shield from the Website as of the effective date of the termination;(iii)provide the District,or its designee,all domain names,authorizations,usernames, passwords, and content(including remediated content) in the format in which it was stored on the service;and (iv)if the Contractor used proprietary and/or licensed software to provide the Services herein to the District,then Agenda Page 85 Contractor shall coordinate with the District as to the terminated use of such software, including any migration of the Website that may be required pursuant to such termination. Section 5.Representations,Warranties and Covenants.Contractor represents,warrants,and covenants that (a)the Services will conform to the requirements provided in Section 2 herein and Exhibit A;(b)the Services shall be performed by qualified personnel in a professional,prompt,diligent,good,safe and workmanlike manner in accordance with all laws,industry standards,and all applicable ADA and other website accessibility compliance standards, including but not limited to WCAG 2.1 Level AA and other federally recommended guidelines,as may be amended from time to time;and(c)neither the Services nor any product provided by Contractor shall infringe,misappropriate,or otherwise violate the intellectual property rights of any third-party. To the extent that any defects are found and reported to the Contractor,the Contractor shall correct such defects within thirty (30)days. Section 6.Intellectual Property. A.Contractor Materials.Except as provided herein,Contractor shall retain all right,title, and interest in and to (i)all patents,trademarks,service marks,copyrights,and other intellectual property or proprietary rights of Contractor used in or otherwise associated with the Services,and other materials provided to the District hereunder;and (ii)all trade secrets,technical specifications and data to the extent they are intellectual property, and inventions which are authored,conceived,devised,developed,reduced to practice,or otherwise performed by Contractor which arise out of Contractor's performance of the Services,none of which shall be deemed a "work made for hire"under the Copyright Act of 1976(collectively, "Contractor Materials"),and nothing contained herein shall be construed to restrict,impair,transfer, license,convey,or otherwise alter or deprive Contractor of any of its intellectual property and proprietary interests associated therewith. Subject to the foregoing,Contractor grants to the District a non-exclusive, non-transferable worldwide perpetual limited right and license to access and use the Contractor Materials in connection with the ordinary and intended use by the District as contemplated in this Agreement, including viewing,downloading and printing the Contractor Materials for the District's use,and without in any case removing Contractor's copyright,trademark or other intellectual property ownership notices. B.The District Materials; Publicity and Trademarks.The District shall own the Website,domain name,all e- mail addresses,and all website and e-mail content(including all remediated content provided by the Contractor), under all circumstances. In the event of a termination of this Agreement for any reason,Contractor shall take all necessary steps to transfer,or otherwise allow the District to retain,such website,domain name,c-mail addresses and content of the same. Additionally,to the extent applicable,Contractor shall take commercially reasonable precautions consistent with industry standards to protect confidential information,including,e.g.,credit card information and other sensitive information protected under Florida's Public Records Laws. Contractor shall immediately notify the District of any breach or loss of data,and take such steps as are reasonably necessary to Agenda Page 88 address any such issue.Except as provided herein,the District shall retain all right,title,and interest in and to all intellectual property of the District provided or made available to the Contractor in connection with Contractor's Services(collectively, "District Materials")and nothing contained herein shall be construed to restrict, impair, transfer, license,convey,or otherwise alter or deprive the District of any of its intellectual property or other proprietary interests associated therewith, if any. Subject to the foregoing,the District grants to Contractor a non-exclusive,non-transferable worldwide limited right and license to access and use such District Materials in connection with the provision of the Services as contemplated by this Agreement. Further,the District permits Contractor to identify the District as a customer of Contractor in Contractor's marketing materials(including using the District's name and logo for such limited purposes). The District further acknowledges and agrees that for Contractor to perform the Services,it must, in some cases, give Contractor remote access to areas behind log-ins that are to be audited hereunder, including,without limitation to content management systems and/or servers(collectively,"System"),and agrees that it will furnish to Contractor all necessary information and/or user names and passwords required to do so.Contractor agrees to follow commercially reasonable and accepted security policies for accessing the District's System including any specific security procedures as may be communicated to Contractor by the District prior to Contractor accessing the System. Contractor shall on its own or through coordination with the District's Website provider,create a back-up copy of all data that may be affected by Contractor's access to the System. C.Right to Display Contractor's Compliance Shield/Accessibility Policy.Pursuant to this Agreement,the Contractor shall provide District a Compliance Shield and customized accessibility policy,which District shall display on its Websites and web applications. The District is expressly prohibited from using the Compliance Shield for any purpose not specifically authorized by this Agreement,and in no event may use such Compliance Shield for or on behalf of any other party or in connection with any domain name and/or organization name other than those being scanned or serviced in connection with the Services. Section 7.Public Records. Contractor understands and agrees that all documents or on-line content of any kind provided to the District in connection with this Agreement may be public records,and,accordingly,Contractor agrees to comply with all applicable provisions of Florida law in handling such records, including but not limited to section 119.0701,Florida Statutes. Contractor acknowledges that the designated public records custodian for the District is ("Public Records Custodian").Among other requirements and to the extent applicable by law,Contractor shall 1)keep and maintain public records required by the District to perform the Work;2)upon request by the Public Records Custodian,provide the District with the requested public records or allow the records to be inspected or copied within a reasonable time period at a cost that does not exceed the cost provided in Chapter 119,Florida Statutes; 3)ensure that public records which are exempt or confidential, and exempt from public records disclosure requirements,are not disclosed except as authorized by law for the duration of the contract term and following the contract term if Contractor does not transfer the records to the Public Records Custodian of the District;and 4)upon completion of the contract,transfer to the Agenda Page 87 District,at no cost,all public records in Contractor's possession or,alternatively,keep,maintain and meet all applicable requirements for retaining public records pursuant to Florida laws. When such public records are transferred by Contractor,Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements.All records stored electronically must be provided to the District in a format that is compatible with Microsoft Word or Adobe PDF formats. IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES,TO CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT,CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT( ) a .COM,OR AT FLORIDA Section 8.Indemnity. A.Contractor agrees to indemnify and hold harmless the District and its officers,supervisors,staff,employees, successors,assigns,members,affiliates,attorneys or representatives from any and all liability,claims,actions, suits, liens,demands,costs, interest,expenses,damages,penalties,fines,or judgments against the District,or loss or damage,whether monetary or otherwise, including but not limited to an ADA website related claim by a third-party,arising out of,wholly or in part by,Contractor's willfully reckless or willfully negligent act(s)or omission(s).Contractor further agrees that nothing herein shall constitute or be construed as a waiver of the District's limitations on liability contained in section 768.28,Florida Statutes,or other statute. B.Obligations under this section shall include the payment of all settlements,judgments,damages, liquidated damages,penalties,forfeitures,back pay awards,court costs, arbitration and/or mediation costs, litigation expenses,attorneys' fees,paralegal fees(incurred in court,out of court,on appeal,or in bankruptcy proceedings),any interest,expenses,damages,penalties,fines,or judgments against the District,all as actually incurred. Section 9.Scrutinized Companies Statement. Contractor certifies that it is not in violation of section 287.135, Florida Statutes,and is not prohibited from doing business with the District under Florida law, including but not limited to Scrutinized Companies with Activities in Sudan List or Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List. If Contractor is found to have submitted a false statement,has been placed on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List,or has been engaged in business operations in Cuba or Syria,or is now or in the future on the Scrutinized Companies that Boycott Israel List,or engaged in a boycott of Israel,the District may immediately terminate the Contract. Section 10.General Provisions. Agenda Page 88 A.Conflicts.The terms of this Agreement and Exhibit A are intended to complement each other,and to the extent they conflict,the terms of Exhibit A shall control only to the extent that such provisions provide clarifications on Services and materials to be provided by Contractor pursuant to Exhibit A;in all other respects, the provisions of this Agreement shall control. B.Authorization. The execution of this Agreement has been duly authorized by the appropriate body or official of the District and Contractor,both the District and Contractor have complied with all the requirements of law, and both the District and Contractor have full power and authority to comply with the terms and provisions of this Agreement. C.Independent Contractor.It is understood and agreed that at all times the relationship of Contractor and its employees,agents,or anyone directly or indirectly employed by Contractor to the District is the relationship of an independent contractor and not that of an employee,agent,joint-venturer,or partner of the District. Nothing in this Agreement shall be interpreted or construed as creating or establishing the relationship of employer and employee between the District and Contractor or any of its employees,agents,or anyone directly or indirectly employed by Contractor.The parties acknowledge that Contractor is not an employee for state or federal tax purposes. Contractor shall hire and pay all of Contractor's employees,agents,or anyone directly or indirectly employed by Contractor,all of whom shall be employees of Contractor and not employees of the District and at all times entirely under Contractor's supervision,direction,and control. In particular,the District will not: i)withhold FICA(Social Security)from Contractor's payments; ii)make state or federal unemployment insurance contributions on Contractor's behalf; iii)withhold state or federal income tax from payment to Contractor; iv)make disability insurance contributions on behalf of Contractor;or v)obtain workers' compensation insurance on behalf of Contractor. D.Dispute Resolution.Before initiating any legal claim or action(except with respect to equitable relief),the parties agree to attempt in good faith to settle any dispute,controversy,or claim arising out of or related to this Agreement or the Services(collectively, "Dispute")through discussions which shall be initiated upon written notice of a Dispute by either party to the other. If the parties cannot resolve the Dispute within ten(10)business days,then the parties shall attempt to settle the Dispute by mediation. If mediation is unsuccessful,the parties may then proceed to filing a claim in the appropriate jurisdictional court in accordance with this Agreement. In the event that either party is required to enforce this Agreement by court proceedings or otherwise,then the parties agree that the substantially prevailing party shall be entitled to recover from the other all fees and costs incurred, including reasonable attorneys' fees,paralegal fees,expert witness fees,and costs for trial,alternative dispute resolution,or appellate proceedings. E.Applicable Law and Venue. This Agreement shall be governed by and construed in accordance with the Agenda Page 89 laws of the State of Florida without reference to the principles of conflict of laws. Except for actions seeking injunctive relief(which may be brought in any appropriate jurisdiction),suits under this agreement shall only be brought in a court of competent jurisdiction in the county of ,Florida.This choice of venue is intended by the parties to be mandatory and not permissive in nature,and to preclude the possibility of litigation between the parties with respect to,or arising out of,this Agreement in any jurisdiction other than that specified in this section. The District and Contractor waive any right they may have to assert the doctrine of forum non conveniens or similar doctrine,or to object to venue with respect to any proceeding brought in accordance with this Section. F.Limitations on Governmental Liability. Nothing in this Agreement shall be deemed as a waiver of immunity or limits of liability of the District beyond any statutory limited waiver of immunity or limits of liability which may have been adopted by the Florida Legislature in section 768.28,Florida Statutes,or other statute,and nothing in this Agreement shall inure to the benefit of any third-party for the purpose of allowing any claim which would otherwise be barred under the Doctrine of Sovereign Immunity or by operation of law. G.Third-Party Beneficiaries. This Agreement is solely for the benefit of the District and Contractor and no right or cause of action shall accrue upon or by reason to or for the benefit of any third-party not a formal party to this Agreement. Nothing in this Agreement expressed or implied is•intended or shall be construed to confer upon any person or corporation other than the District and Contractor any right,remedy,or claim under or by reason of this Agreement or any of the provisions or conditions of this Agreement;and all of the provisions, representations,covenants,and conditions contained in this Agreement shall inure to the sole benefit of and shall be binding upon the District and Contractor and their respective representatives,successors,and assigns. H.Default and Protection against Third-Party Interference. A default by either party under this Agreement shall entitle the other to all remedies available at law or in equity,which may include, but not be limited to,the right of actual damages and/or specific performance. The District shall be solely responsible for enforcing its rights under this Agreement against any interfering third-party.Nothing contained in this Agreement shall limit or impair the District's right to protect its rights from interference by a third-party to this Agreement. I.Notices. All notices, requests,consents,and other communications under this Agreement("Notice"or "Notices")shall be in writing and shall be delivered,mailed by Overnight Delivery or First Class Mail,postage prepaid,to the parties,as follows: If to Contractor: Innersync Studio, Ltd., d/b/a Campus Suite 752 Dunwoodie Drive Cincinnati,Ohio 45230 Agenda Page 90 Attn: Steven Williams If to District: Quarry Community Development District Attn: District Manager With a copy to: Hopping Green&Sams PA 119 South Monroe Street,Suite 300 Tallahassee,Florida 32301 Attn: Jere Earlywine Except as otherwise provided in this Agreement,any Notice shall be deemed received only upon actual delivery at the address set forth above. Notices delivered after 5:00 p.m.(at the place of delivery)or on a non-business day,shall be deemed received on the next business day.If any time for giving Notice contained in this Agreement would otherwise expire on a non-business day,the Notice period shall be extended to the next succeeding business day. Saturdays,Sundays,and legal holidays recognized by the United States government shall not be regarded as business days. Counsel for the District and counsel for Contractor may deliver Notice on behalf of the District and Contractor.Any party or other person to whom Notices are to be sent or copied may notify the other parties and addressees of any change in name or address to which Notices shall be sent by providing the same on five(5)days' written notice to the parties and addressees set forth herein. J.Entire Agreement.This Agreement,together with Exhibit A,sets forth the entire agreement of the parties, and supersedes any prior agreements or statements with respect to the subject matter hereof. K. Severability.The invalidity or unenforceability of any one or more provisions of this Agreement shall not affect the validity or enforceability of the remaining portions of this Agreement,or any part of this Agreement not held to be invalid or unenforceable. L.Assignment.Neither the District nor Contractor may assign this Agreement without the prior written consent of the other. Any purported assignment without such consent shall be null and void. M.Amendments. This Agreement may be amended or modified only by a written instrument duly executed by both parties. N.Force Majeure. If either party is prevented from performing any of its obligations under this Agreement Agenda Page 91 due to any cause beyond the party's reasonable control, including,without limitations,an"act of God,"fire, flood,war, strike,government regulation,civil or military authority,acts or omissions of transmitters, utilities,providers or hackers,the time for that party's performance will be extended for the period of the delay or inability to perform due to such occurrence. 0. Survival. In addition to such other provisions hereof which,by their terms, survive any termination or expiration of this Agreement,Section 5(Representations,Warranties and Covenants), Section 6(Intellectual Property), Section 7 (Public Records),Section 8(Indemnity), and Section 10(General Provisions)shall survive any termination or expiration of this Agreement. P.Waiver. No breach of any term of this Agreement shall be deemed waived unless expressly waived in writing by the party who might assert such breach. Any failure or delay by either party to exercise any right, power,or privilege under this Agreement shall not be deemed a waiver of any such right,power,or privilege under this Agreement on that or any subsequent occasion.Any waiver by either party,whether express or implied,of any provision of this Agreement,any waiver of default, or any course of dealing hereunder,shall not affect such party's right to thereafter enforce such provision or to exercise any right or remedy in the event of any other default or breach,whether or not similar. Q.Counterparts.This instrument may be executed in any number of counterparts,each of which,when executed and delivered,shall constitute an original,and such counterparts together shall constitute one and the same instrument. Signature and acknowledgement pages,if any,may be detached from the counterparts and attached to a single copy of this document to physically form one document. R.Arm's Length Transaction.This Agreement has been negotiated fully between the parties as an arm's length transaction. Both parties participated fully in the preparation of this Agreement and received the advice of counsel. In case of a Dispute concerning the interpretation of any provision of this Agreement, both parties are deemed to have drafted,chosen,and selected the language,and the doubtful language will not be interpreted or construed against either party. S.Descriptive Headings.The descriptive headings in this Agreement are for convenience only and shall not control nor affect the meaning or construction of any of the provisions of this Agreement. Agenda Page 92 In witness whereof,the parties have,by their duly authorized representatives,executed this Agreement as of the date and year first set forth above. ATTEST:Quarry COMMUNITY DEVELOPMENT DISTRICT Secretary Chairperson,Board of Supervisors . Date Print name WITNESS: INNERSYNC STUDIO,LTD.,D/B/A CAMPUS SUITE,an Ohio limited liability company Print Name: By: Steven Williams,(Title). Date Agenda Page 93 Exhibit A: Proposal for Services I in plc men to tion Quantile Subtotal Onboarding of ADA Compliant Website and Remediation of 1 $1,512.30 Historical Documents • Migration website pages and present on a staged website for approval • Initial PDF Accessibility Compliance Service for 1500 pages of remediation Ongoing services Quantih Subtotal Website services 1 $615.00 • Hosting, support and training for users • Website management tools to make updates • Secure certification(https) • Monthly site reporting,monitoring and error corrections Ongoing PDF Accessibility Compliance Service 750* $937.50 • Remediation of all PDFs stored on your website • Remediation of up to 750 PDF pages • Dashboard for reporting and managing all PDFs • 48-hour turnaround for fixes for board agendas • PDF manager dashboard Social Media Manager Included Agen. 5601 Mariner Street Suite 105 MemoTampa,FL 33609 Phone:813.288.0233 Fax:813.288.0433 Date: October 7,2019 To: Board of Supervisors Organization: Quarry Community Development District From: Jeffrey M. Satfield,P.E,ENV SP Re: Quarry Community Development District FEMA Application—Service to the General Public CPH Job No.: Q0501 The purpose of this memorandum is to document and certify the public use and benefit of the stormwater management system currently maintained by the Quarry Community Development District(QCDD). The information outlined herein was primarily obtained from the existing South Florida Water Management District(SFWMD)Environmental Resource Permits(ERP),SFWMD Staff Reports, SFWMD Construction Certifications, and personal observations by me or my representatives. The Quarry residential community located in Collier County Florida is only one part of a large development area originally permitted through the South Florida Water Management District by Florida Rock Industries in 2003 (Permit No. 11-20234-P)then was more specifically modified in 2007 by the Bayvest LLC / Centex Homes group which reflects the current day improvements. The development areas for the Environmental Resource Permit covers what is today the Quarry Residential Community&Golf Club,the heritage Bay Residential Community& Golf Club,the Heritage Bay Vista Multi-Family complex, multiple commercial developments, public roads as well as numerous natural preserve areas. The flood and storm water control systems built pursuant to the ERP permits have been certified by licensed professional engineers post-construction and are required to be inspected routinely to ensure compliance with the State and local permits. As can be seen in the plans prepared by Wilson Miller(Attached as Ex.A),the development area's stormwater treatment BMPs have been designed to work together as a single system. The largest of these are the man-made lakes contained within and maintained by the Quarry Community Development District. The purpose of the lakes is to attenuate water flows and provide the final treatment prior to discharging downstream. These lakes not only receive contaminated stormwater runoff from improvements constructed to support the Quarry Community,but they also treat flows originating from the commercial parcels and roadways to the west. These commercial properties and their supporting roadway infrastructure are all accessible to the general public and have provided benefits to the local community by diversifying the tax base and supplying necessary �' w w . i p h is o r p . r o nl Agene @pap local services. The flood and storm water control system of which the QCDD lakes are a part provide a critical service to the general public and are vital to the community. Impacts to the QCDD lakes like those created by Hurricane Irma in 2017 influence the overall function of the entire stormwater treatment system. The erosion of the lake banks impacted lake volumes and created sediment laden flows. Stabilization of the lake banks was needed to comply with the South Florida Water Management District's Environmental Resource Permit. While this work was completed by and within the QCDD,the benefits reach beyond its boundaries due to the inner connected stormwater treatment system. The lakes are an integral part of a regional storm water management system that provides a critical service to the general public in the area. They were not designed for leisure or recreation but rather are an engineered component of a permitted storm water management system the purpose of which was to provide a service to the general public by allowing the initiation and maintenance of development in the area. h- w 'v . p hi c o r p c 0 ai Agenda Page 97 IIP Department of Homeland Security Federal Emergency Management Agency General Info Project# 7714 Project Type Standard Project Category D-Water Control Facilities Applicant The Quarry CDD(021-UQ9OH-00) Project Title Water Control Faclities Event 4337DR-FL(4337DR) Damage Description and Dimensions The Disaster#4337DR, which occurred between 09/04/2017 and 10/18/2017,caused: Damage#29374; The Quarry CDD General Facility Information: • Facility Type:Sediment,Debris,Retention/Detention Basins • Facility: retention pond used for recreation • Facility Description: 85 acres with shoreline and boat docks • Year Built: 2002 • Location Description: 8950 Weathered Stone Drive Naples, Fl • GPS Latitude/Longitude:26.27672,-81.67322 • Purpose: Recreation • Capacity:4300 FT x 2500 FT • Quantity of Material Deposited by Incident: 302.5 CY of material washed into lake from lake bank General Damage Information: • Date Damaged: 9/10/2017 • Cause of Damage:wind driven wave action Facility Damage: Shoreline: • Embankment,216 CY of rip rap,8 inch up to 12 inch in size(see attachment#1 in the SIR), 1,403 LF long x 5 FT wide x 0.833 FT thick,damaged by wind driven wave action,0%work completed. • Embankment,779 SYof filter black fabric(see attachment#2 in SIR), 1,403 LF long x 5 FT wide,damaged by wind driven wave action,0%work completed. • Embankment,86.5 CY of soil-back fill material(see attachment#1 in the SIR),1,403 LF long x 5 FT wide x 0.333 FT deep,damaged by wind driven wave action,0%work completed. Damage#29375; The Quarry CDD General Facility Information: • Facility Type:Sediment,Debris,Retention/Detention Basins • Facility: retention pond used for recreation • Facility Description:232 acres with shoreline and boat docks • Year Built:2002 • Location Description: 8950 Weathered Stone Drive Naples,FL • GPS Latitude/Longitude:26.28418,-81.67856 Date Downloaded: 8/22/19 12:41pm EDT 1 of 7 • Purpose: Recreation Agenda Page 98 • Capacity:4300 FT x 2500 FT • Quantity of Material Deposited by Incident: 1,873 CY of material washed into lake from lake bank General Damage Information: • Date Damaged: 9/10/2017 • Cause of Damage:wind driven wave action Facility Damage: Shoreline: • Embankment,1,338 CYof Rip Rap 8 inch up to 12 inch in size(see attachment#1 in the SIR),8,675 LF long x 5 FT wide x 0.833 FT high,damaged by wind driven wave action,0% work completed. • Embankment,4,819 SY of filter black fabric(see attachment#2 in the SIR),8,675 LF long x 5 FT wide,damaged by wind driven wave action,0%work completed. • Embankment,535 CYof soil back-fill material(see attachment#1 in the SIR),8,675 LF long x 5 FT wide x 0.333 FT deep,damaged by wind driven wave action,0%work completed. Scope of Work 29374 The Quarry CDD Work to be completed The applicant will utilize contracts for the repairs to the Boulder Lake Quarry CDD to restore this facility back to its pre-disaster design,function and capacity within the existing footprint. A. Replace 216 cy of rip rap,8-inch up to 12-inch B. Replace 779 sy of filter black fabric C. Replace 86.5 cy of soil-backfill material Work to be Completed total:$2,392,260.42 Project Notes: 1. All site estimates for work to be completed are based on Applicant provided,competitively bid,subcontractor quotations. See attachment labeled Project 7714—DR4337FL—Cost Validation in Grants Manager. 2. All procurement documents have been provided and reviewed.The CRC specialist has determined that the Applicant solicited the work correctly and in accordance with their procurement procedures for competitive bidding.See Procurement Policy—Quarry CDD—2017 FL Statutes and Quarry Bid Tab—Irma Damage in Grants. 3. Due to the fact that additional damages were uncovered after the Site Inspection had taken place,FEMA site management and the Applicant agree that the estimate shall be based solely on the successful bidder's(Metro Equipment Services)contracted quantities and price.All allocated value percentages were provided by the Applicant's engineer of record.For contracted quantities and dollar values,see 4337DR—FL-Quany CDD—Project 7714—Response to CRC DDD—Scope—Cost Question—With Signed Contract—1 in Grants Manager. 4. Applicant will comply with its local,state,federal procurement laws,regulations and procedures. 5. The applicant has elected not to participate in nor claim any Direct Administrative Cost(DAC). 6. For coordinates for damaged facilities,see document labeled The Quany CDD Irma Shoreline Repair Coordinate Plan 07-16-2018 in Grants Manager. Date Downloaded: 8/22/19 12:41 pm EDT 2 of 7 Agenda Page 99 406 HMP Scope (Damage Inventory#29374 and#29375) Quarry CDD,8950 Weathered Stone,Naples,FL 34120 GPS Coordinates:Latitude:26.27900,Longitude-81.67648 (I)Damages Description&Dimensions(DDD): 29374 Shoreline erosion Boulder Lake- AND-29375 Shoreline erosion Stone Lake PW total cost of damage elements for this DI#=$2,685,587 (II)Hazard Mitigation Proposal 0-IMP)Scope of Work: The original lake bank section was constructed of woven geo-textile and 12"thick of 8"-12"rip rap. To replace the lake bank section per the same specification we obtained contractor pricing by the low bidder of$2,091,740. The Quarry Community Development District(the District)decided to upgrade the section by hardening the structure to withstand greater forces and reduce future potential damages. The District Engineer,J.R.Evans Engineering,provided a specification that increased the rock diameter to 12"-18"rock with a thickness of 24"and changed the geo-textile to non-woven. This specification dramatically increased the design wind speed for the lake bank. The price for the mitigated section was$2,685,587. The upgrade or mitigation costs result in a$593,847 increase. Net mitigation cost for this DI#=$593,847 (III)Hazard Mitigation Ratio(HMR): HMR=(Total Hazard Mitigation Cost/PW Total Cost of Damage Elements)X 100 HMR=$593,847/$2685587=22.11% 29375 The Quarry CDD Work to be completed The applicant will utilize contracts for the repairs to the Stone Lake Quarry CDD to restore this facility back to its pre-disaster design,function and capacity within the existing footprint. A. Replace 1,338 cy of rip rap,8-inch up to 12-inch B. Replace 4,819 sy of filter black fabric C. Replace 535 cy of soil-backfill material Work to be Completed total:$293,389.75 406 HMP Scope Damage item 29374 and 29375 damages have only one HMP which is attached to 29374. Thus,damage item 29374 is documented with the cost for both damage items(29374,and 29375)and this damage has a cost of zero dollars. Date Downloaded: 8/22/19 12:41 pm EDT 3 of 7 Agenda Page 100 Cost Code Quantity Unit Total Cost Section 9001 (Contract) 1.00 Lump Sum $2,392,260.42 Uncompleted 9001 (Contract) 1.00 Lump Sum $293,389.75 Uncompleted CRC Gross Cost $2,685,650.17 Total 406 HMP Cost $593,847.00 Total Insurance Reductions $0.00 CRC Net Cost $3,279,497.17 Federal Share(75.00%) $2,459,622.88 Non-Federal Share(25.00%) $819,874.29 Subgrant Conditions • As described in 2 CFR,Part 200§200.333,financial records,supporting documents,statistical records and all other non- Federal entity records pertinent to a Federal award must be retained for a period of three(3)years from the date of submission of the final expenditure report or,for Federal awards that are renewed quarterly or annually,from the date of the submission of the quarterly or annual financial report,respectively,as reported to the Federal awarding agency or pass- through entity in the case of a sub-recipient.Federal awarding agencies and pass-through entities must not impose any other record retention requirements upon non-Federal entities.Exceptions,Part 200.333,(a)—(f),(1),(2).All records relative to this Project Worksheet are subject to examination and audit by the State,FEMA and the Comptroller General of the United States and must reflect work related to disaster-specific costs. • In the seeking of proposals and letting of contracts for eligible work,the Applicant/Subrecipient must comply with its Local, State(provided that the procurements conform to applicable Federal law)and Federal procurement laws,regulations,and procedures as required by FEMA Policy 2 CFR Part 200,Procurement Standards,§§317-326. • The Applicant/Subrecipient chooses not to claim costs to manage and administer its Application as part of the Public Assistance program's grant award.Declining these costs does not exempt the Applicant/Subrecipient from maintaining records adequately and documenting the source and application of funds as required by 2 CFR§200.413. • The Recipient must submit its certification of the applicant's completion of this project,the final claim for payment,and supporting documentation within 180 days from the date that the applicant completes the scope of work.Project Worksheets written as large projects(costs above the large project threshold)are reimbursed based on the actual eligible final project costs.Therefore,during the final project reconciliation(closeout),the project may be amended to reflect the reconciliation of actual eligible costs. • The terms of the FEMA-State Agreement are incorporated by reference into this project award under the Public Assistance grant and the applicant must comply with all applicable laws,regulations,policy,and guidance.This includes,among others, the Robert T.Stafford Disaster Relief and Emergency Assistance Act;Title 44 of the Code of Federal Regulations;FEMA Policy No. 104-009-2,Public Assistance Policy and Program Guide;and other FEMA policy and guidance. • The DHS Standard Terms and Conditions in effect as of the date of the declaration of this major disaster are incorporated by reference into this project award under the Public Assistance grant,which flow down from the Recipient to subrecipients unless a particular term or condition indicates otherwise. • The Uniform Administrative Requirements,Cost Principles,and Audit Requirements set forth at 2 C.F.R.pt.200 apply to this project award under the Public Assistance grant,which flow down from the Recipient to all subrecipients unless a particular section of 2 C.F.R.pt.200,the FEMA-State Agreement,or the terms and conditions of this project award indicate otherwise.See 2 C.F.R.§§200.101 and 110. • The applicant must submit a written request through the Recipient to FEMA before it makes a change to the approved scope of work in this project. If the applicant commences work associated with a change before FEMA approves the Date Downloaded: 8/22/19 12:41pm EDT 4 of 7 change,it will jeopardize financial assistance for this project.See FEMA Policy No.104-009-2,PublitgA941itOrogram and Policy Guide. • The Subrecipient provided the estimate for this PW.FEMA validated the estimate and found it to be reasonable for the work to be performed. Insurance Additional Information FINDINGS Applicant provided a policy from Florida Insurance Alliance,Agreement No:100117056,effective October 1,2017 to October 1,2018,with an all perils deductible of$500 and a named windstorm deductible of 3%of the covered peril of loss. Damages to the shoreline and embankments typically are not covered by insurance.No insurance proceeds are anticipated.Therefore,no insurance reduction will be taken at this time. FEMA requires the Applicant to take reasonable efforts to pursue claims to recover insurance proceeds that it is entitled to receive from its insurer(s).In the event that any insurance proceeds are received for these expenses those proceeds must be reduced from FEMA Public Assistance funding to ensure no duplication of benefits has occurred. No duplication of benefits from insurance is anticipated for work described in this application.In the event any part or all costs are paid by an insurance policy,a duplication of benefits from insurance will occur.Applicant must notify grantee and FEMA of such recoveries and the Sub-Grant amount must be reduced by actual insurance proceeds. REPETITIVE DAMAGES No previous disaster requirements found. REQUIREMENTS No insurance requirements are mandated for work listed in this project.Insurance requirements are specific to permanent work to replace,restore,repair, reconstruct,or construct buildings,contents,equipment and vehicles(FEMA Recovery Policy FP 206-086-1).Crystal Covington,PA Insurance Specialist CRC Winchester,VA O&M Requirements There are no Obtain and Maintain Requirements on Water Control Faclities. 406 Mitigation 7/25/2019—Alessandra Delfico-Project was reworked which did not change the status of mitigation.Feasible,cost effective mitigation is incorporated on this project.See the Hazard Mitigation Proposal for details. Date Downloaded: 8/22/19 12:41 pm EDT 5 of 7 2/21/2019 W Benoist-The Quarry Community Development District(the District)decided to upgrade the sgell'eftfPRONning the structure to withstand greater forces and reduce future potential damages. The District Engineer,J.R.Evans Engineering, provided a specification that increased the rock diameter to 12"-18"rock with a thickness of 24"and changed the geo-textile to non-woven. This specification dramatically increased the design wind speed for the lake bank. The price for the mitigated section was$2,685,587. The upgrade or mitigation costs result in a$593,847 increase. Environmental Historical Preservation Is this project compliant with EHP laws and orders? EHP Conditions • Any change to the approved scope of work will require re-evaluation for compliance with NEPA and other Laws and Executive Orders. • This review does not address all federal,state and local requirements.Acceptance of federal funding requires recipient to comply with all federal,state and local laws.Failure to obtain all appropriate federal,state and local environmental permits and clearances may jeopardize funding. • it ground disturbing activities occur during construction,applicant will monitor ground disturbance and if any potential archaeological resources are discovered,will immediately cease construction in that area and notify the State and FEMA. • NHPA CONDffION:Prior to conducting repairs,applicant must identify the source and location of fill material and provide this information to FDEM and FEMA.If the borrow pit is privately owned,or is located on previously undisturbed land,or if the fill is obtained by the horizontal expansion of a pre-existing borrow pit,FEMA consultation with the State Historic Preservation Officer will be required.Failure to comply with this condition may jeopardize FEMA funding;verification of compliance will be required at project closeout. • ESA CONDITION:The proposed project must adhere to the terms and conditions of the attached 2007 USFWS Programmatic Biological Opinion.Failure to comply with these conditions may jeopardize FEMA funding;verification of compliance will be required at project closeout. • CZMA CONDITION:The subgrantee is responsible for obtaining any required Florida DEP/Water Management District permits/waivers.Compliance with FDEP/WMD requirements constitutes compliance with Florida CZM.Failure to comply with these conditions may jeopardize FEMA funding;verification of compliance will be required at project closeout. • EO 11988 PROGRAM CONDITION:Per EO 11988 and 44 CFR Part 9.12(f)requirements,project cannot be obligated until 3/22/2019. EHP Additional Info There is no additional environmental h _.. � istoricai preservation on Water Control Faclitles. Date Downloaded: 8/22/19 12:41 pm EDT 6 of 7 Agenda Page 103 Final Reviews Final Review Reviewed By Not Reviewed Reviewed On Not Reviewed Review Comments No comments available for the Final Review step Recipient Review Reviewed By Not Reviewed Reviewed On Not Reviewed Review Comments No comments available for the Recipient Review step Project Signatures Signed By Unsigned Signed On Unsigned Date Downloaded: 8/22/19 12:41pm EDT 7 of 7 Agenda Page 67 RESOLUTION 2020-01 A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE QUARRY COMMUNITY DEVELOPMENT DISTRICT RESCINDING RESOLUTION 2019-01 AND AUTHORIZING THE DISBURSEMENT OF FUNDS FOR PAYMENT OF CERTAIN EXPENSES WITHOUT PRIOR APPROVAL OF THE BOARD OF SUPERVISORS;PROVIDING FOR A MONETARY THRESHOLD; AND PROVIDING FOR AN EFFECTIVE DATE WHEREAS,the Quarry Community Development District("District")is a local unit of special-purpose government created and existing pursuant to Chapter 190, Florida Statutes("Act");and WHEREAS, the Act authorizes the District to adopt resolutions which may be necessary for the conduct of District business;and WHEREAS,the Board of Supervisors of the District("Board")typically meets monthly to conduct the business of the District,including authorizing the payment of District operating and maintenance expenses; and WHEREAS,to conduct the business of the District in an efficient manner,certain disbursements for goods and services must be processed and paid in a timely manner;and WHEREAS,between scheduled meetings,it may be necessary to timely approve disbursements and payment of expenses;and WHEREAS, the Board previously adopted Resolution 2019-01 and in doing authorized the disbursement of funds for payment of non-continuing expenses within certain parameters,and now desires to expand that authority to provide additional flexibility with respect to expenditures;and WHEREAS,the Board hereby determines this Resolution is in the best interest of the District and is necessary for the efficient conduct of District business;the health,safety,and welfare of the residents within the District;and the preservation of District assets or facilities. NOW,THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE QUARRY COMMUNITY DEVELOPMENT DISTRICT: 1. CONTINUING EXPENSES. The Board hereby authorizes the payment of invoices of continuing expenses,which meet the following requirements: a) The invoices must be due on or before the next scheduled meeting of the Board. b) The invoice must be pursuant to a contract or agreement authorized by the Board. c) The total amount paid under such contract or agreement, including the current invoice, must be equal to or less than the amount specified in the contract or agreement. d) The invoice amount will not cause payments to exceed the adopted budget of the District. 2. NON-CONTINUING EXPENSES. The Board hereby authorizes the disbursement of funds for payment of invoices of non-continuing expenses which are(i)required to provide for the health,safety,and welfare of the residents within the District;or(ii)required to repair,control,or maintain a District facility or asset beyond the normal, usual,or customary maintenance required for such facility or assets,or(iii)are Agenda Page 68 necessary to avoid an unnecessary expense that may be imposed on the District in connection with a District project; or(iv) are for routine services performed on an annual basis and the amount of such services is reflected in the District's annual budget, or (v) are otherwise for an emergency capital improvement, pursuant to the following schedule: a) Non-Continuing Expenses Not Exceeding$5,000-with approval of the District Manager; and b) Non-Continuing Expenses Exceeding$5,000- with approval of the District Manager and Chairperson of the Board. 3. BOARD RATIFICATION. Any payment made pursuant to the Resolution shall be submitted to the Board at the next scheduled meeting for review and ratification. 4. CONFLICTS. This Resolution supersedes and replaces Resolution 2019-01 and all other resolutions in conflict with the terms herein. 5. EFFECTIVE DATE. This Resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this 21ST day of October,2019. Attest: THE QUARRY COMMUNITY DEVELOPMENT DISTRICT Secretary/Assistant Secretary Chairperson, Board of Supervisors