Vanderbilt Beach MSTU Agenda 11/07/2019 Vanderbilt Beach M.S.T.U.
Advisory Committee
3299 East Tamiami Trail Suite 103
Naples, FL 34112
NOVEMBER 7,, 2019 2:00 P.M.
Naples Park Community Center
654 104th Ave N, Naples, FL 34108
I. Call to order and Pledge of Allegiance
II. Attendance
Advisory Committee Bruce Forman – Chairman (11/13/2019)
Bill Sjostrom – Vice Chairman (11/13/2020)
Mark Weber (11/13/2021)
Gabriella R. Miyamoto (11/13/2019)
William Harris (11/13/2020)
Staff Harry Sells – Project Manager
Landscape Aaron Gross, Ground Zero
III. Approval of the agenda
IV. Approval of the minutes of May 2, 2019
V. Landscape Maintenance Report-Aaron Gross, Ground Zero Landscape.
VI. Project Manager Report Harry Sells
A. Budget report for 11/4/2019
B. General status of burial project
C. General status of finger street entrance widening
D. Status of Phase IV
E. Conner Park status and discussion
VII. Old Business
VIII. New Business
A. Renewal of By Laws
B. Consideration of Bruce Foreman and Gabriella Miyamoto as Advisory Committee Members.
C. Request by Stormwater for MSTU to replace sidewalks a five washouts
D. Possible new projects
• Refurbishment of Vanderbilt Drive Landscape
• Sidewalks east and west side of Gulf Shore Drive
• Lighted street name signs at intersections along Gulf Shore Drive and Vanderbilt Drive
IX. Public Comment
X. Adjourn
NEXT MEETING DATE
DECEMBER 5, 2:00 PM
NAPLES PARK COMMUNITY
654 104th Ave N, Naples, FL
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Vanderbilt Beach M.S.T.U
Advisory Committee
3299 East Tamiami Trail Suite 103
Naples, FL 34112
OCTOBER 3, 2019
I. CALL TO ORDER AND PLEDGE OF ALLEGIANCE
Chair Bruce Forman called the meeting to order at 2:00 P.M. A quorum of three was present.
The Pledge of Allegiance was recited.
II. ATTENDANCE
Advisory Committee: Bruce Forman – Chairman
William Sjostrom – Vice Chair
Mark Weber
Gabriella R. Miyamoto (Excused)
William Arell Harris
Staff: Harry Sells - Project Manager
Others: Aaron Gross – Ground Zero Landscaping
Wendy Warren - Premier
III. APPROVAL OF AGENDA
Mr. Sjostrom moved to approve the Agenda of the Vanderbilt Beach M.S.T.U. Advisory
Committee meeting as submitted. Second by Mr. Weber. Carried unanimously 3 - 0.
IV. APPROVAL OF MINUTES OF MAY 2, 2019
Mr. Weber moved to approve the minutes of the May 2, 2019 Vanderbilt Beach M.S.T.U. meeting
as presented. Second by Mr. Sjostrom. Carried unanimously 3 - 0.
V. LANDSCAPE MAINTENANCE REPORT – AARON GROSS, GROUND ZERO LANDSCAPE
Mr. Gross reported on landscape and irrigation maintenance as follows:
• Roadway landscape was trimmed and sprayed.
• Approximately one hundred eighty feet (180’) of Clusia hedge was installed bordering
the Conner Park walkway north of Flamingo Avenue. Hedge will be maintained at a
height of ten feet (10’) in accordance with County code.
Mr. Harris arrived. A quorum of four was present.
VI. PROJECT MANAGER REPORT – HARRY SELLS
A. BUDGET REPORT for 9/5/2019 and 10/3/2019
Mr. Sells provided an overview of the “Vanderbilt MSTU Budget Reports on Fund 143”
FY19, dated September 5, 2019, FY20 dated October 3, 2019 and FY19 Audited Adjusted
Balance Sheet dated September 30, 2019 highlighting:
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• FY20 Ad Valorem property tax revenue budget is $1,403,800.00, an increase of 5.09%.
• Total revenue FY20 is $4,761,146.87 including investment interest, transfers and
contributions (minus a 5% reserve of $70,600).
• The Millage rate remains constant at 0.5000.
• Operating Expense Budget is $4,632,746.87 of which $959,146.57 is committed.
• Unencumbered Operating Expense funds available are $3,673,600.00.
• Public Utility Department (PUD) reimbursement from Mitchell & Stark Construction
for damage to M.S.T.U. property in the amount of $33,876.00 is reflected in the
September 5, 2019 Budget. Additional invoices totaling $129,000.00 have been
submitted to PUD for credit due to damaged utilities.
• Outstanding invoices for MasTec for repairs for damages to the FPL Utility aerial to
underground conversion for Phase III will be significantly less than the Purchase Order
commitment of $535,208.20.
• Invoices to be submitted for Hole Montes against Purchase Order of $276,773.91 for CEI
Utility Conversion (Construction, Engineering and Inspection) is anticipated to be less.
Hole Montes contract terminates December 31, 2019.
• Locate Holdings Purchase Order in the amount of $65,189.00 is for utilities location
services for areas not converted to underground service.
• Stahlman-England’s work to upgrade irrigation including all new main zone valves,
control wires for every zone, controller and wires buried in conduit is complete.
• Accurate Grading’s project to modify the Conner Park mound is complete.
• Purchase Orders for RWA (surveying) and Century Link (engineering design) apply to
Phase IV construction.
• Fiscal Year 2020 Cash Balance as of October 3, 2019 (unaudited) is $3,802,000.00.
B. GENERAL STATUS OF BURIAL PROJECT
Phases II and III Network Electrical Activation
• MasTec has completed repairs on the five finger streets and a portion of Vanderbilt Drive.
• The utility conversion for the five remaining finger streets and a section of Vanderbilt Drive
will start was activated activation October 2, 2019.
• Connection to individual homes is scheduled to commence October 7, 2019.
• Underground conversion in totality should be completed by week ending October 26, 2019.
• It is desired that the rRemaining utility poles on the five (5) finger streets and Vanderbilt
Drive will be removed prior to November 28, 2019.
New Irrigation Line
Stahlman-England has completed the irrigation line installation on Vanderbilt Drive consisting of
lines encased in buried plastic conduit, wiring for control zones and a new controller. The new
system extends 150 feet to accommodate irrigation of Conner Park.
Water usage expense is estimated to be between $20K to $25K, reduced from $38K to $40K.
C. GENERAL STATUS OF FINGER STREET ENTRANCE WIDENING
Street Widening
o Restoration of the intersections to increase the radius corners and widen street entrances to
twenty feet for eleven (11) of the fourteen (14) finger streets by the Public Utilities
Department (PUD) is progressing.
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o It is “to be determined” if the cost of the street widening project for the remaining three
finger streets will be borne by PUD or the M.S.T.U.
o Mitchell & Stark widened the street entries and relocated the sidewalks at the intersections of
Vanderbilt Drive and improved the sight distances on Willet and Tradewinds Avenues.
o Curbing will be relocated to accommodate the widening.
The Committee requested three finger streets on Gulf Shore Drive be considered for the street
curbing and pavers noting all locations should be cohesive.
Mr. Sells will research feasibility of extending the program to Gulf Shore Drive finger streets
and will update the Committee at the November meeting.
Crosswalk Pavers
The Committee will select the crosswalk paver design and color for the fourteen finger streets
and the entry crosswalk at The Dunes of Naples. A Request for Quote (RFQ) for paver
installation will be solicited upon completion of the second and final coat of asphalt paving on all
the streets.
D. STATUS OF PHASE IV
Mr. Sells reported:
• The project design is complete.
• Commitments for easements on the north end have been secured.
• Department of Environmental Protection (DEP) permits are outstanding.
• RWA is preparing the survey required for DEP permits.
• Hole Montes is doing the bridge design.
• Invitations to Bid (IBD) for burial of conduit and placing of equipment for Florida Power
& Light, Comcast cable and Century Link installations and networks, Excavation and
CEI (Construction Engineering and Inspection) services are ready to go out to bid and
willand will be distributed in accordance with County policies to qualified contractors.
• Project time frame is two (2) months for the bid process and six (6) months for
completion of work.
Mr. Sells will meet with Mr. Harris to finalize the irrigation design for the north side of the
Dunes of Naples property.
E. CONNER PARK STATUS AND DISCUSSION
Mr. Sells updated refurbishment status:
Landscaping
• 180 feet of the bank bordering Conner Park was grubbed.
• Mangroves were pruned and flourishing with new growth.
• Invasive vines were removed from trees generating new growth.
• Clusia hedge was planted; additional shrubs will be installed by Vanderbilt Drive.
• Irrigation installation is complete.
Fence
• The fence, bordering both sides of the park, will be erected five (5) feet in front of the
hedge to enable space for landscape maintenance.
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• The fencing contractor will present design(s) and estimated cost to the Committee.
Product will be steel - welded, galvanized and painted or aluminum with pieces screwed
in place.
• Construction will commence in approximately two (2) months and will be contingent on
availability of fence material.
• Customized concrete support columns faced in stone will be tailored to accommodate the
fence design.
• The column structure and the fence require separate permits.
Gateway Signs
• Collier Park signage by the Sea Grape will be removed when new signs are installed
• Two (2) new signs will be constructed on each side of the road.
• The park side sign on the south side of the road requires a Building Permit and a Sign
Permit; the sign on the north side of the road requires a Right of Way (ROW) permit.
Mound and Landscaping
• Renovation of the mound to increase width and length and a semi-circular retaining wall
is complete.
• Committee members will be consulted on selection and color of flowering trees, bushes
and flowers.
VII. OLD BUSINESS
Meeting Location
The Committee agreed to review the facility for hosting M.S.T.U. meetings prior to renewal of the
contract with Naples Park Community Center in 2020.
Benches
Mr. Sells has purchased two (2) more benches for the community. One bench will be installed on
the corner of Tradewinds Avenue and Vanderbilt Drive; a second unobtrusive but convenient
location will be researched.
VIII. NEW BUSINESS
A. RENEWAL OF BY LAWS
The Committee discussed the Bylaws for the Vanderbilt Beach Municipal Service Taxing Unit
with Staff reporting the document is identical to the current Bylaws.
Mr. Sjostrom motioned to approve the Vanderbilt Beach Municipal Service Taxing Unit
(M.S.T.U.) Bylaws. Second by Mr. Weber. Carried unanimously 4 – 0.
The Vanderbilt Beach Municipal Service Taxing Unit (M.S.T.U.) Bylaws were signed by the
Advisory Committee members.
B. CONSIDERATION OF BRUCE FOREMAN AND GABRIELLA MIYAMOTO AS ADVISORY
COMMITTEE MEMBERS
The Committee discussed Ms. Miyamoto’s and Mr. Forman’s applications to the Vanderbilt Beach
Advisory Committee for a four-year term, effective October 14, 2019, noting contributions they
have made to the Committee and willingness to be reappointed.
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Mr. Sjostrom moved to recommend the Board of County Commissioners reappoint Gabriella
Miyamoto and Bruce Forman for a four-year term, commencing October 14, 2019, to the
Vanderbilt Beach M.S.T.U. Advisory Committee. Second by Mr. Harris. Carried unanimously
4 - 0.
C. REQUEST BY STORMWATER FOR MSTU TO REPLACE SIDEWALKS AT FIVE WASHOUTS
The Stormwater Division has requested the Vanderbilt Beach M.S.T.U. assume financial
responsibility for replacement of the concrete sidewalk areas washed out by Hurricane Irma.
Estimated cost for the project is $50K to $80K.
The Committee requested Mr. Sells obtain a written request from the Road Maintenance
Division and the Stormwater Division to the M.S.T.U for replacement of damaged concrete
sidewalks.
D. POSSIBLE NEW PROJECTS
Future improvements to the Vanderbilt Beach M.S.T.U. for Committee consideration include:
• Refurbishment of Vanderbilt Drive Landscape
A comprehensive landscape renovation project will be considered in 2020 upon
completion of Public Utility underground utility project.
• Sidewalks east and west side of Gulf Shore Drive
Project pending direction from the Road Maintenance Department. Design and fund
allocation are required; sidewalks must conform to County code and be ADA compliant.
Property owners are responsible to install and maintain sidewalks in the Right of Way
(ROW). Drainage would have to be redesigned to accommodate sidewalk installation.
• Lighted Street Name Signs at Intersections Along Gulf Shore Drive and Vanderbilt
Drive
IX. PUBLIC/BOARD COMMENTS
Douglas Fee requested the M.S.T.U. consider the following projects:
• Maintenance on the Vanderbilt Drive bridge north of 111th Avenue, in the vicinity of
Marina Bay, including pressure washing and painting.
• Elevation renovation and landscape maintenance to alleviate flooding and excessive grass
growth of the Vanderbilt Drive Memorial Pathway.
Mr. Sells advised the areas of concern are the responsibility of the Road Maintenance Division. He
will contact the Director to investigate options and update the Committee at the November 2019
meeting.
Survey
Resident’s received a County-sponsored survey prepared by the various operational divisions
administered and distributed by a third-party contractor, Qualtrics. The purpose is to obtain data on
how residents rate level of services provided by the County.
Mr. Sells will provide statistical data on the survey results at the next meeting.
X. ADJOURN
There being no further business for the good of the County, the meeting was adjourned
by order of the Chair at 3:25 P.M.
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VANDERBILT BEACH MSTU ADVISORY COMMITTEE
______________________________________
Bruce Forman, Chairman
The minutes approved by the Board/Committee on , 2019 “as submitted” [___] or
“as amended” [___].
NEXT MEETING DATE: NOVEMBER 7, 2019 2:00 P.M.
NAPLES PARK COMMUNITY CENTER
654 104TH AVENUE, NAPLES, FL
VANDERBILT MSTU
FUND 143
November 7, 2019
FY20
``Vendor Item PO#Budget Commitments Expenditures Total
1 CUR AD VALOREM TAX (1,403,800.00)$ -$ -$ (1,403,800.00)$
2 DEL AD VALOREM -$ -$ -$ -$
3 OVERNIGHT INTEREST -$ -$ -$ -$
4 INVESTMENT INTEREST (7,000.00)$ -$ -$ (7,000.00)$
5 INTEREST TAX COLLECTOR -$
6 REIMB FOR PRIOR YEAR EXPENDITURE -$ -$ (720.00)$ 720.00$
7 REVENUE STRUCTURE (1,410,800.00)$ -$ (720.00)$ (1,410,080.00)$
8 TRANSFERS FROM PROP APP -$ -$ (709.74)$ 709.74$
9 TRANSFERS FROM TAX COLL -$ -$ -$
10 REIMBURSEMENT -INTERDEPT.-$ -$ -$ -$
11 CARRY FORWARD GEN (2,461,800.00)$ -$ -$ (2,461,800.00)$
12 CARRY FOR OF ENCUMB AMT (959,146.87)$ -$ -$ (959,146.87)$
13 NEG 5% EST REV 70,600.00$ -$ -$ 70,600.00$
14 TRANSFERS & CONTRIB (3,350,346.87)$ -$ (709.74)$ (3,349,637.13)$
15 TOTAL REVENUE (4,761,146.87)$ -$ (1,429.74)$ (4,759,717.13)$
16 Workers Compensation 100.00$ 2.84$ -$ 97.16$
17 PERSONAL SERVICE 100.00$ 2.84$ -$ 97.16$
18 ENG FEES OTHER 15,000.00$ -$ -$ 15,000.00$
19 SURVEYING FEES 15,000.00$ -$ -$ 15,000.00$
20 INDIRECT COST Collier County Indirect Cost Direct Pay 7,200.00$ 7,200.00$ -$ -$
21 LANDSCAPE INCIDENTALS Ground Zero Landscape Incidentals 4500198740 40,000.00$ 40,570.00$ 430.00$ (1,000.00)$
Reimbursement from PUD Locate Holdings invoice IGC -$ -$
Hole Montes CEI Utility Conversion 4500152314 276,773.91$
Mastec North America, Inc.FPL Util. Aerial to Underground Conversio 4500163308 535,208.20$
Harts Electric Install new power 4500166205 7,453.89$ 2,210.87$
Locate Holdings Inc.Locate services for buried utilities 4500181800 65,189.00$
BONNESS INC Installation of curbing & sidewalks 4500191775 -$
RWA Inc.Surveying 4500193144 12,000.00$
Stahman England Irrig.Irrigation Upgrade 4500195622 -$ 26,800.00$
Accurate Grading Construct Interest Hill for Conner Park 4500197247 4,950.00$ 6,900.00$
Century Link Engineering Design & Supervision 4500197394 8,000.00$ -$
Hole Montes Prepair Plans & Coord./Comments 4500197691 17,876.00$
Ground Zero Grounds Maintenance 4500198740 52,000.00$ -$
Stahman England Irrig.Irrig. Emergency Repair 4500198815 -$ 7,280.00$
22 OTHER CONTRACTUAL 4,395,246.87$ 979,451.00$ 43,190.87$ 3,372,605.00$
23 POST FREIGHT UPS 100.00$ -$ -$ 100.00$
24 ELECTRICITY FPL Electricity 200.00$ 188.53$ 11.47$ (0.00)$
25 WATER AND SEWER Collier County Util.Water & Sewer 40,000.00$ 29,007.62$ 992.38$ 10,000.00$
26 RENT BUILDINGS Naples Park Assocciation Facility Agreement Check Request 500.00$ -$ -$ 500.00$
27 RENT EQUIPMENT JM Todd Copier Lease (shared)4500199713 300.00$ 266.12$ 130.00$ (96.12)$
28 INSURANCE GENERAL Collier County Insurance General Direct Pay 800.00$ 800.00$ -$ -$
29 SPRINKLER SYSTEM MAIN FL Irrig.Supply (FIS)Irrigation Parts 4500199196 101,000.00$ 7,136.05$ 363.95$ 93,500.00$
30 MULCH 5,000.00$ -$ -$ 5,000.00$
31 LICENCES AND PERMITS 4,000.00$ -$ -$ 4,000.00$
32 CLERKS RECORDING FEES 300.00$ -$ -$ 300.00$
33 LEGAL ADVERTISEMENTS Legal Advertising 400.00$ -$ -$ 400.00$
34 OTHER MISCELLANEOUS Premier Staffing Transcriptionist Serv.4500198024 2,000.00$ 1,562.40$ 237.60$ 200.00$
35 OFFICE SUPPLIES Office Supplies 300.00$ -$ -$ 300.00$
36 COPYING CHARGES JM Todd Monthly CPC (shared)4500199712 300.00$ 200.00$ -$ 100.00$
37 FERT HERB CHEM 5,000.00$ -$ -$ 5,000.00$
38 OTHER OPER SUPPLIES 100.00$ -$ -$ 100.00$
39 OPERATING EXPENSE 4,632,746.87$ 1,066,381.72$ 45,356.27$ 3,521,008.88$
40 TRANS TO 111 UNINCOR 80,800.00$ -$ -$ 80,800.00$
41 Budget Trans from Appraiser 12,500.00$ -$ 2,835.73$ 9,664.27$
42 Budget Trans from Tax Collector 35,000.00$ -$ -$ 35,000.00$
43 TRANSFERS 128,300.00$ -$ 2,835.73$ 125,464.27$
44 TOTAL BUDGET 4,761,146.87$ 1,066,384.56$ 48,192.00$ 3,646,570.31$
2,068,487,415 FY 10 Final Taxable Value
2,005,897,752 FY 11 Final Taxable Value Total Available Balance 3,646,570.31$
1,910,384,837 FY 12 Final Taxable Value Plus Commited And Not Spent 1,066,384.56$
1,904,053,751 FY 13 July 1 Taxable Value
1,945,640,639 FY 14 July 1 Taxable Value Estimated Cash 4,712,954.87$
2,044,186,286 FY 15 July 1 Taxable Value
2,195,715,846 FY 16 July 1 Taxable Value
2,385,578,106 FY 17 July 1 Taxable Value
2,560,181,524 FY 18 July 1 Taxable Value 3,309,154.87$
2,673,862,805 FY 19 July 1 Taxable Value
2,807,524,529 FY 19 July 1 Taxable Value
5.09%Adj. 19 to 20 Actual Cash
FY 20 FY 19
Millage 0.5000 0.5000 Millage Cap = .5000
Extension 1,403,762 1,336,931
Property Tax Limitation Impact
FY 20 Gross Taxable Value 2,807,524,529
Minus: New Const. Annex.31,282,509
Plus: Amendment #1 TV Component 0
Adj. Taxable Value 2,776,242,020
Prior year FY19 Levy (Proceeds)1,336,933 1,336,931 DR 422 Levy
Rolled Back Rate (less Amend. One)0.4816
Estimated Cash Less
Uncollected Ad Valorem Taxes
1
SilleryTessie
From:GosselinLiz
Sent:Tuesday, November 05, 2019 4:01 PM
To:SellsHarry
Cc:PattersonAmy
Subject:Sidewalks @ Vanderbilt Washouts
Harry,
GMD has worked extensively in the area on restoration of the stormwater outfalls and seawalls and is currently
preparing to dredge the outfall locations to remove materials and siltation related to the washouts. As these were
unanticipated costs, and GMD has exhausted funds beyond our available funding, we respectfully request the Vanderbilt
MSTU to cover the cost of the sidewalk restoration.
Please let me know your thoughts or if you have any questions.
Respectfully,
Liz Gosselin, E.I.
Project Manager
Growth Management Department
Capital Project Planning, Impact Fees and Program Mgmt. Division
Stormwater Management Section
2685 South Horseshoe Drive, Suite 103, Naples, FL 34104
Phone: 239‐252‐5867
E‐mail: Liz.Gosselin@colliercountyfl.gov
Under Florida Law, e-mail addresses are public records. If you do not want your e-mail address released in response to a
public records request, do not send electronic mail to this entity. Instead, contact this office by telephone or in writing.
38.A.3Packet Pg. 1085Attachment: Vanderbilt Beach MSTU By Laws - Signed (11000 : Vanderbilt Beach Beautification MSTU - November 7, 2019)
38.A.3Packet Pg. 1086Attachment: Vanderbilt Beach MSTU By Laws - Signed (11000 : Vanderbilt Beach Beautification MSTU - November 7, 2019)
38.A.3Packet Pg. 1087Attachment: Vanderbilt Beach MSTU By Laws - Signed (11000 : Vanderbilt Beach Beautification MSTU - November 7, 2019)
38.A.3Packet Pg. 1088Attachment: Vanderbilt Beach MSTU By Laws - Signed (11000 : Vanderbilt Beach Beautification MSTU - November 7, 2019)
38.A.3Packet Pg. 1089Attachment: Vanderbilt Beach MSTU By Laws - Signed (11000 : Vanderbilt Beach Beautification MSTU - November 7, 2019)