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Minutes 08/21/2019 MINUTES OF MEETING KEY MARCO COMMUNITY DEVELOPMENT DISTRICT The regular meeting of the Board of Supervisors of the Key Marco Community Development District was held Wednesday, August 21, 2019 at 8:30 a.m. at the Key Marco Community Center,located at 505 Whiskey Creek Drive,Marco Island,Florida. Present and constituting a quorum were: Mary Beth Schewitz Chairperson Luanne Kerins Vice Chairperson Maureen McFarland Treasurer/Assistant Secretary Dawn Aitkenhead Assistant Secretary Corrie Grado Assistant Secretary Also present were: Justin Faircloth District Manager Greg Urbancic District Counsel Several Residents The following is a summary of the discussions and actions taken at the August 21,2019 Key Marco Community Development District's Board of Supervisors Meeting. FIRST ORDER OF BUSINESS Roll Call Mr. Faircloth called the meeting to order. The roll was called, and a quorum was established. SECOND ORDER OF BUSINESS Approval of Agenda Mr. Faircloth presented the agenda for the meeting, and the following items were requested: • Item 8A should be presented right after Item 2,going forward. • Item 6A should be addressed after Item 2. There being no further amendments, Tuesday, 10/08/19 August 21,2019 Key Marco CDD On MOTION by Chairperson Schewitz, seconded by Supervisor Aitkenhead, with all in favor, the agenda for the meeting was approved as amended. THIRD ORDER OF BUSINESS Approval of the Minutes of the July 17, 2019 Meeting Mr. Faircloth stated each Board member received a copy of the Minutes of the July 17, 2019 Meeting and requested any additions,corrections or deletions. • The Board made changes which will be reflected on the amended minutes. • The Board held a lengthy discussion regarding payment of landscaping services. Mr. Urbancic advised the CDD should determine the amount of the overpayment on behalf of the CDD, if any, and appropriately analyze it, to which Mr. Faircloth was in agreement. ➢ It was requested that Mr. Faircloth obtain an estimate for the total landscaping costs for the CDD and Community Association. This will be addressed at the next meeting. Chairperson Schewitz will work with Mr. Faircloth in this regard. ➢ Supervisor McFarland will obtain the annual Community Association financial statements for discussion at the next CDD meeting. Y Mr.Urbancic will inform Supervisor McFarland on the statute of limitations on which to go back and research payments made regarding landscape items. • Supervisor Grado will resign from the CDD Board effective at the end of this meeting. On MOTION by Supervisor Aitkenhead, seconded by Chairperson Schewitz, with all in favor, the resignation of Supervisor Grado, effective at the end of this meeting,was accepted. There being no further additions,corrections or deletions, On MOTION by Chairperson Schewitz, seconded by Supervisor Aitkenhead, with all in favor, the Minutes of the July 17, 2019 Meeting were approved as amended. 2 Tuesday, 10/08/19 August 21,2019 Key Marco CDD FOURTH ORDER OF BUSINESS Consideration of Facilities Maintenance Agreement with the Key Marco Community Association • Mr. Urbancic previously submitted copies of the same type of document for other communities which have maintenance agreements with their Master Association. • The differential between the fiscal years needs to be covered. FIFTH ORDER OF BUSINESS Fiscal Year 2020 Budget Public Hearing A. FY 2020 Budget • The Board previously discussed at the last meeting transferring irrigation and landscaping to the Community Association. A draft budget was handed out for review and discussion with changes as requested from Mrs. Schewitz. • Comments were given on the condition of the planters at the gatehouse. A plan for what would look good at the gatehouse will be presented at the next meeting. Ms. Kerins will handle this item. On MOTION by Supervisor Aitkenhead, seconded by Vice Chairperson Kerins,with all in favor,the Public Hearing to consider adoption of the Fiscal Year 2020 Budget was opened. • Mr. Krutisch commented the contract with the HOA should be approved first. ➢ Mr. Urbancic commented this budget contemplates the CDD will have the signed agreement. • A resident commented on changes to the speed limit. On MOTION by Vice Chairperson Kerins, seconded by Chairperson Schewitz, with all in favor, the Public Hearing to consider adoption of the Fiscal Year 2020 Budget was closed. FOURTH ORDER OF BUSINESS Consideration of Facilities Maintenance Agreement with the Key Marco Community Association(Continued) • The Board adopted the agreement with the following changes: ➢ Item E. —the additional "to" should be removed on the first line. 3 Tuesday, 10/08/19 August 21, 2019 Key Marco CDD ➢ Item 6 —The first sentence will be kept and the remaining will be deleted. ➢ Item 7.a. —"the" should be removed before April 30th. ➢ The Board requested Mr. Urbancic revise the language on item 12. C. of the agreement. ➢ Mr. Urbancic will revise the wording on section 14 to ensure that data will be held in electronic format. • The Board requested the District Manager negotiate a debris clean up agreement. • The Board agreed to cover the 1.5 months (10/1-11/15/19) for landscaping items from reserves. On MOTION by Vice Chairperson Kerins, seconded by Chairperson Schewitz,with all in favor, the Facilities Maintenance Agreement with the Key Marco Community Association, Inc. was approved as amended, and the Chairperson was authorized to execute amended Agreement. A. Consideration of Utility Easement • The Board requested that Tract S should be included. The Board suggested adding a sentence covering the Tract. On MOTION by Supervisor McFarland, seconded by Chairperson Schewitz,with all in favor,the Utility Easement with the Key Marco Community Association, Inc. was approved, to include a reference to Tract S. B. Termination of Ground Lease • It was discussed that the current agreement should be terminated as of the end of the CDD's Fiscal Year. On MOTION by Supervisor McFarland, seconded by Chairperson Schewitz, with all in favor, Termination of Ground Lease with the [Key Marco Community Association,Inc.,was approved. 4 Tuesday, 10/08/19 August 21,2019 Key Marco CDD FIFTH ORDER OF BUSINESS Fiscal Year 2020 Budget Public Hearing (Continued) B. Consideration of Resolution 2019-09, Adopting the Budget for Fiscal Year 2020 • Mr. Faircloth reviewed the changes to the Budget. • The Board agreed to the following changes to the FY 2020 budget: ➢ Administrative—Accounting Services —be reduced to $0.00. ➢ Capital Expenditures & Projects —Cap Outlay-Roads—be increased to $50,000.00. ➢ Access Control • R&M-Gate be increased to $10,000.00. On MOTION by Supervisor McFarland, seconded by Supervisor Aitkenhead, with all in favor, Resolution 2019-09, Relating to the Annual Appropriations of the District and Adopting the Budget for the Fiscal Year Beginning October 1,2019, and Ending September 30, 2020, and Referencing the Maintenance and Benefit Special Assessments to be Levied by the District for Said Fiscal Year; Providing for an Effective Date,was adopted. C. Consideration of Resolution 2019-10,Levying Non-Ad Valorem Assessments On MOTION by Chairperson Schewitz, seconded by Supervisor Aitkenhead, with all in favor, Resolution 2019-10, Levying and Imposing Non-Ad Valorem Maintenance Special Assessments for the District and Certifying an Assessment Roll for Fiscal 2019- 2020; Providing a Severability Clause; Providing for Conflict and Providing an Effective Date,was adopted. SIXTH ORDER OF BUSINESS Public Comments on Agenda Items • Mr. Herbert Krutisch requested a copy of the adopted budget. SEVENTH ORDER OF BUSINESS Old Business A. Christmas Decor • The Board approved to have the Gumbo Limbo tree in front of the gatehouse lighted with white lights. The District Manager will obtain proposals for this service and consult with the Chair. 5 Tuesday,10/08/19 August 21,2019 Key Marco CDD EIGHTH ORDER OF BUSINESS New Business A. Crawford Landscaping Estimate for 1247 Blue Hill Creek Drive • The drainage issue was discussed. On MOTION by Supervisor Aitkenhead, seconded by Supervisor McFarland, with all in favor, the District Manager was authorized to obtain a proposal to make landscape repairs at 1247 Blue Hill Creek Drive, in an amount not to exceed $1,000. NINTH ORDER OF BUSINESS Attorney's Report A. Roadway Rules • Mr. Faircloth will review what the attorney submitted and will present at the next meeting. • A public records request was discussed briefly. TENTH ORDER OF BUSINESS Manager's Report A. Acceptance of the Financials Mr. Faircloth presented the July 31,2019 Financial Report for the Board's approval. • Mr.Faircloth noted future agenda packages will not be in color. On MOTION by Supervisor McFarland, seconded by Chairperson Schewitz, with all in favor, the July 31, 2019 Financial Report was approved. B. Follow-Up Items i. Gatehouse Pressure Cleaning • The Board requested that the pressure washing be completed quarterly at the gatehouse along with the sidewalks. • The gatehouse will be pressure washed after the painting project. ii. Gatehouse Waterline Leak • Mr. Faircloth noticed an increase in usage over one month. • He discussed with the County and they sent an inspector right away, who shut off the water at the meter. • The leak was found behind the guardhouse. A fitting was in a biding position that failed and water was leaking into the gravel at the A/C unit. The water line was repaired. 6 Tuesday,1 0/08/1 9 August 21,2019 Key Marco CDD • It was mentioned the water hose at the guardhouse should not be used for personal use. • The Board agreed to have Mrs. McFarland work with Mr. Faircloth regarding the insurance renewal. • Service by Securitas was discussed. The Board requested Mr. Faircloth seek reimbursement/credit from Securitas for invoice 10068 from Cypress Access, Inc. and to seek a reduction in the monthly bill due to the reporting issues on 7/22/19 & 7/29/19. • The Board was in agreement for Mr. Faircloth to get rid of the unused telephone line at the Gatehouse. • The Board approved the proposal from Crawford Landscaping to remove two fallen trees in the amount of $235.00. The Board also agreed to allow Crawford Landscaping to begin working Monday-Wednesday as requested. ELEVENTH ORDER OF BUSINESS Supervisors' Requests and Comments • Mrs. McFarland requested that the action item list be included in the agenda packet after the minutes going forward. • The Board agreed to allow Mr.Faircloth to work freely with District Counsel. On MOTION by Supervisor McFarland, seconded by Chairperson Schewitz, with all in favor, to rescind Resolution 2018-01 was approved. On MOTION by Supervisor McFarland, seconded by Chairperson Aitkenhead, with all in favor, Mrs. Terri Stanton-Clement was appointed to fill the remaining term of Supervisor Grado was approved. • The Board decided to cancel the September meeting. 7 Tuesday,10/08/19 August 21,2019 Key Marco CDD TWELFTH ORDER OF BUSINESS Audience Comments • Mr. Krutisch discussed notice of the HOA rules. • Mr. Kevin Kerins commented that the updates to the camera system at the Gatehouse would be completed later in the day. He also discussed the possibilities of the CDD using SEPCO to meet the street lighting need. THIRTEENTH ORDER OF BUSINESS Adjournment On MOTION by Supervisor McFarland, seconded by Chairperson Kerins,with all in favor,the meeting was adjourned at 11:40 A.M. J4oth Mez Chairperson 8 Tuesday,I 0/08/I 9