Minutes 08/22/2019 MINUTES OF MEETING
CEDAR HAMMOCK
COMMUNITY DEVELOPMENT DISTRICT
A continued meeting of the Board of Supervisors of the Cedar Hammock Community
Development District was held on Tuesday August 22, 2019 at 2:00 p.m. at the Cedar Hammock
Clubhouse, 8660 Cedar Hammock Boulevard, Naples, Florida.
Present and constituting a quorum were:
Norman Day(by phone) Chairman
Quentin Greeley Vice-Chairman
Fred Bally Assistant Secretary
John Martino Assistant Secretary
Gene Bolton (by phone) Assistant Secretary
Also present were:
Justin Faircloth District Manager
Sam Marshall District Engineer
Jim Kurtzeborn Cedar Hammock Golf&Country Club
Kipp Schulties Kipp Schulties Golf Design
The following is a summary of the discussions and actions taken at the August 22, 2019
Cedar Hammock Board of Supervisors meeting.
FIRST ORDER OF BUSINESS Call to Order and Roll Call
o Mr. Faircloth called the meeting to order. He indicated Mr. Day and Mr. Bolton were
attending today's meeting by phone.
On MOTION by Mr. Greely seconded by Mr. Bally with all in favor
to allow Mr. Day and Mr. Bolton to attend by phone and vote
during the meeting was approved.
SECOND ORDER OF BUSINESS Approval of Agenda
o Mr. Faircloth indicated they are going over the design which is in this continuation agenda
package. For reference the Board is allowed to discuss anything that was on the agenda
previously.
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August 22,2019 Cedar Hammock CDD
THIRD ORDER OF BUSINESS Public Comments on Agenda Items
o No public comments were received.
FOURTH ORDER OF BUSINESS Old Business
A. Bulkhead and Bridge Repair
o Mr. Schulties was present to discuss the proposed design. Also presented was a proposed
timeline from Banks Engineering and a proposal from Artistic Structures which was handed
out to the Board.
o Mr. Schulties presented and reviewed his proposal with the Board.
c Hole#4—no changes to what was presented.
o Hole #5 —Option 2 should be used. Rip rap should be used along the roadways,
starting from the first bridge from the road all around the island. The Board
desires cap rock be used. There should be a large culvert pipe used for the first
and second bridge. An option should be allowed for rip rap everywhere.
o Hole #7 — cap rock should be used in the design everywhere and a large culvert
used for the bridge.
o Hole #9 — Mr. Schulties stated no work to be done on this hole. However, a fill
will be obtained elsewhere or brought in as needed.
o Hole #10 — option 1 should be used. Cap rock should be used along a large
culvert pipe with the bridge being placed in its current position.
o Hole #16 — the cap rock should be used everywhere that currently has wood.
There are drainage lines in the southwest corner of the lake leading to the
preserve and on the south east bank leading to Lake 3. The engineer may need
to review the drainage for this lake.
o Mr. Day provided his comments regarding Mr. Schulties' proposal.
o Hole#17 no changes were made to what was presented.
o Further discussion ensued regarding other holes.
o The Board requested Mr. Schulties provide the District Manager the documents by
September 19, 2019 for review in advance of the continued September 26, 2019
meeting to make a decision on the plans presented today. If they are unable to meet
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August 22,2019 Cedar Hammock CDD
on September 26, 2019 then everything will be presented at the October 15, 2019
meeting.
o The Master Associations will need to be prepared to provide comments on the
following items:
o Contribution by the Master Association for hole #16. Mr. Schulties should
provide the estimated contribution costs for the Club.
o The Master Association's position on shutting down the course during the
option of completing everything at one time versus doing the project in two
phases.
o Mr. Schulties will prepare the bid documents with the assistance of the District's
Attorney, Engineers and Manager to present at the October 15, 2019 meeting for the
Board's review.
o There will be an RFP advertisement which is scheduled to run in the newspaper on
October 17, 2019 and the pre-bid meeting should be scheduled for October 30, 2019 at
2:00 pm.
o The goal would be to take a look at the bids at the November 19 meeting to approve or
begin to negotiate a contract.
o The remainder of timelines will follow what was discussed at the July 15, 2019 meeting
for the RFI due date, bid due date.
o Further discussion ensued regarding this project.
FIFTH ORDER OF BUSINESS New Business
o None.
SIXTH ORDER OF BUSINESS Attorney's Report
o Mr. Cox presented his report at the July 15, 2019 meeting.
SEVENTH ORDER OF BUSINESS Engineer's Report
A. Cedar Hammock Bulkhead& Bridges Preliminary Schedule Chart
o Item was discussed at the July 15, 2019 meeting.
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August 22,2019 Cedar Hammock CDD
EIGHTH ORDER OF BUSINESS Manager's Report
A. Approval of the Minutes of June 17,2019 Meeting
B. Financial Report
C. Report on Registered Voters
D. Follow-Up Items
i. Fema Update
o All items were approved and discussed at the July 15, 2019 meeting.
o The November 2019 meeting date was discussed with Mr. Faircloth noting he had a conflict
and suggested meeting on November 19, 2019 instead.
On MOTION by Mr. Day seconded by Mr. Bally with all in favor to
move the November 12, 2019 meeting to November 19, 2019 at
2:00 pm was approved.
NINTH ORDER OF BUSINESS Supervisors Requests
o None.
TENTH ORDER OF BUSINESS Audience Comments
o None.
ELEVENTH ORDER OF BUSINESS Continuation
On MOTION by Mr. Greeley seconded by Mr. Bally with all in
favor the continued August 22, 2019 meeting will continue on
Thursday September 26, 2019 at 2:00 pm was approved.
Se f ary Chairman/Vice-Chair,,%an
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