Minutes 07/15/2019 MINUTES OF MEETING
CEDAR HAMMOCK
COMMUNITY DEVELOPMENT DISTRICT
A regular meeting of the Board of Supervisors of the Cedar Hammock Community
Development District was held on Tuesday July 15, 2019 at 2:00 p.m. at Cedar Hammock
Clubhouse, 8660 Cedar Hammock Boulevard, Naples, Florida.
Present and constituting a quorum were:
Norman Day (by phone) Chairman
Quentin Greeley Vice-Chairman
Fred Bally Assistant Secretary
John Martino Assistant Secretary
Also present were:
Justin Faircloth District Manager
Dan Cox (by phone) District Counsel
Sam Marshall District Engineer
Jim Kurtzeborn Cedar Hammock Golf&Country Club
Kipp Schulties (by phone) Kipp Schulties Golf Design
The following is a summary of the discussions and actions taken at the July 15, 2019 Cedar
Hammock Board of Supervisors meeting.
FIRST ORDER OF BUSINESS Call to Order and Roll Call
o Mr. Faircloth called the meeting to order. He indicated Mr. Day was attending today's
meeting by phone.
On MOTION by Mr. Greely seconded by Mr. Martino with all in
favor to allow Mr. Day to attend by phone and vote during the
meeting was approved.
SECOND ORDER OF BUSINESS Approval of Agenda
o Mr. Faircloth handed out a proposal from Kipp Schulties with the suggested plans and
options for the Board to review. These plans are not final as he would like to put them in
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an aerial format and in color for the Board. In addition, a proposal from Artistic Structures
was handed out.
On MOTION by Mr. Greeley seconded by Mr. Bally with all in
favor the agenda was approved as amended.
THIRD ORDER OF BUSINESS Public Comments on Agenda Items
o No public comments were received.
FOURTH ORDER OF BUSINESS Old Business
A. Bulkhead and Bridge Repair
o Mr. Faircloth discussed the contract and the suggested deliverables to be provided by both
Mr. Schulties and Mr. Verrastro. Mr. Verrastro still has work to be done at his end and that
is not deliverable as yet.
o The proposed plans will need to be discussed and signed off by the Board, as well as, the
Master Association.
o The contingency of 3% was discussed with the recommendation of the District Manager
and Engineer suggesting the amount should be 10%.
o The Board discussed completing the project in two phases over the course of two fiscal
years.
o Mr. Faircloth indicated they should revise the schedule and then confirm this with the
Board and then submit it out to the vendors and he expects the deliverables to happen
during those timeframes.
o Mr. Marshall reviewed the timeline with the Board. Mr. Greeley asked Mr. Marshall to
ensure that the Master Board is included in this process.
o Mr. Day provided his input on the discussion at hand and Mr. Greeley followed-up with his
own comments.
o Mr. Greeley requested a continuation of this meeting and have a presentation by the
architect of this plan.
o Further discussion ensued regarding this matter.
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o Mr. Day mentioned the other issue with getting things, once everyone has had the
opportunity to go through the plans
o Discussion ensued regarding a continuation meeting date.
o Mr. Faircloth recommended the following timeline:
• Bid Published —to be determined and it will take about 10 -14 days to schedule
an ad to run in the paper.
• Pre-bid meeting — to be scheduled a minimum of 4 weeks after the Bid is
published.
• RFI Deadline—scheduled one week after the pre-bid meeting.
• RFI Response—schedule one week after the RFI deadline.
• Bid due date—scheduled one week after the RFI response
• Bid Opening — to be determined — either on the bid due date or following the
CDD meeting date.
o Further discussion ensued regarding this project.
FIFTH ORDER OF BUSINESS New Business
o Mr. Faircloth indicated the new business items are the Artistic Structure proposals that he
sent to the Board. He provided a hard copy of the proposal and indicated it is for repair of
the bridge and bulkhead as there are some issue on hole#5.
o Discussion ensued regarding closing off the area to ensure safety for all, but further
discussion ensued regarding this and it was decided they do the repairs.
On MOTION by Mr. Greeley seconded by Mr. Bally with Mr. Bally
and Mr. Greeley voting AYE and Mr. Martino and Mr. Day voting
NAY to have Artistic Structure proposal to repair the bulkhead
and bridges failures on hole #5. Motion failed.
Mr. Martino motioned to close the tee where the damage was
located. Motion failed for lack of a second.
o Further discussion ensued regarding bridge and bulkhead for this area.
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On MOTION by Mr. Greeley seconded by Mr. Bally with all in
favor to have Artistic Structures complete the repairs was
approved.
SIXTH ORDER OF BUSINESS Attorney's Report
o Mr. Cox provided an update regarding Tekram Services and recommended withdrawing the
grant request with FEMA for the Hurricane Irma gate damages.
SEVENTH ORDER OF BUSINESS Engineer's Report
A. Cedar Hammock Bulkhead & Bridges Preliminary Schedule Chart
o Mr. Marshall was asked to survey the county line at the Habitat development to make sure
there is no encroachment. Mr. Marshall reported the contractor is doing a good job of
keeping construction on their property and that there is a good fence line. The surveyor
stated there was no encroachment.
EIGHTH ORDER OF BUSINESS Manager's Report
A. Approval of the Minutes of June 17, 2019 Meeting
o Mr. Faircloth asked if there were any corrections, deletions or changes to the minutes.
There being none,
On MOTION by Mr. Greeley seconded by Mr. Bally with all in
favor the minutes of the June 17, 2019 meeting were approved.
B. Financial Report
o Mr. Faircloth presented the financial report to the Board. He indicated at the last meeting
he was asked to get additional information on the parcels which were still outstanding. As
of June 18, 2019 no other parcels were outstanding and the full assessments have come in
and they are 100 percent collected.
o Discussion ensued regarding the unassigned funds in the reserves and how do they get
assigned. Mr. Faircloth stated they can assign it but this is typically done after the end of
the fiscal year.
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On MOTION by Mr. Greeley seconded by Mr. Bally with all in
favor the financial report was accepted.
C. Report on Registered Voters
o Mr. Faircloth indicated it is required by law to inform the Board how many voters they have
registered that are qualified electors. The District has a total of 498 registered voters.
D. Follow-Up Items
i. Fema Update
o Mr. Faircloth provided a FEMA update to the Board.
o Mr. Faircloth mentioned they have an executed contract with Cardno to renew the water
use permit and this is in process right now.
o It was reported that the carp installation will most likely occur in the Fall after the grates
have been installed.
o Discussion ensued regarding the March meeting date. Mr. Faircloth indicated typically the
February and March meetings are the same day in each month, but February 2020 has 29
days not 28 and that was why the date for the March meeting was affected. After further
discussion it was decided the March meeting will be on March 9, 2020 and not March 10,
2020 as originally presented.
On MOTION by Mr. Greeley seconded by Mr. Martino with all in
favor setting the March meeting for March 9, 2020 was approved
o An update was given regarding the road paver repairs. Mr. Faircloth conferred with Mr.
Marshall before the work was done it was decided that the concrete curbing was not
needed at this time just resetting of the pavers as there will be a lot of heavy trucks coming
in and out during the pending construction project. Noting that the Board already
anticipated road repairs around hole four after construction.
o The Board authorized payment of the invoice for the work.
NINTH ORDER OF BUSINESS Supervisors Requests
o Mr. Faircloth had Mr. Schulties on the phone and asked if he would be able to come and do
a presentation to the Board. The Board indicated they would like the Master Board
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members to be present as well so consensus can be obtained. The Board is thinking of
doing phase one and phase two. Year one doing holes one through 9 or 10 through 18 and
second year doing the other set of nine.
o Mr. Faircloth asked for Mr. Schulties' availability and based on the discussion the Board
opted to continue this meeting on August 22, 2019 at 2:00 pm. He also asked for a cost
breakdown between the CDD and Master Association cost.
o Further discussion ensued regarding this matter.
o Mr. Day inquired when the assessment would be due and it was noted this will come on
the yearly tax bill directly from the County.
o Further discussion ensued regarding the discussion they had with Mr. Schulties.
o Mr. Martino requested to be the liaison between the Board and the Master Association.
The Board agreed that each board member rotate attendance at the Master Association
meetings.
TENTH ORDER OF BUSINESS Audience Comments
o None.
ELEVENTH ORDER OF BUSINESS Continuation
On MOTION by Mr. Greeley seconded by Mr. Bally with all in
favor the meeting of July 15, 2019 to be continued to Thursday
August 22, 2019 at 2:00 pm was approved.
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