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Backup Documents 10/22/2019 Item #11K ORIGINAL DOCUMENTS CHECKLIST & ROUTI z rte'•2 n� D K TO ACCOMPANY ALL ORIGINAL DOCUMENTS SEN _ LSU THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNAXI,lI , ,,mni'nQ Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to o Atib. ey Office at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later than Monday preceding the Board meeting. **NEW** ROUTING SLIP Risk Management Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office. Route to Addressee(s) (List in routing order) Office Initials Date 1. Risk Risk Management 101Z3fic 2. County Attorney Office County Attorney Office ve-/ 4,!9=-0 9 4. BCC Office Board of County Commissioners \r /S/\r /S/ 4zs1( f\ 4. Minutes and Records Clerk of Court's Office (OI o��f� J(;: 5. Procurement Services Procurement Services i� PRIMARY CONTACT INFORMATION Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees above,may need to contact staff for additional or missing information. Name of Primary Staff Ana Reynoso/PURCHASING Contact Information 239-252-8950 Contact/ Department Agenda Date Item was OCTOBER 22,2019 Agenda Item Number 11K I/ Approved by the BCC / Type of Document CONTRACT Number of Original 2 Y/ Attached Documents Attached PO number or account N/A 19-7577 Housing number if document is Housing Development to be recorded Development Corporation of SW Corporation of SW Florida, Inc. Florida, Inc. INSTRUCTIONS & CHF . ST Initial the Yes column or mark"N/A"in the Not Applicable c• rt' whiche r is Yes N/A(Not appropriate. (Initial) Applicable) 1. Does the document require the chairman's original signature STAMP OK N/A 2. Does the document need to be sent to another agency for addi.'onal signatur-.. If yes, N/A provide the Contact Information(Name;Agency;Address;Pho - on .1 . ached sheet. 3. Original document has been signed/initialed for legal sufficiency. (All documents to be AR signed by the Chairman,with the exception of most letters,must be reviewed and signed by the Office of the County Attorney. 4. All handwritten strike-through and revisions have been initialed by the County Attorney's N/A Office and all other parties except the BCC Chairman and the Clerk to the Board 5. The Chairman's signature line date has been entered as the date of BCC approval of the AR document or the final negotiated contract date whichever is applicable. 6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's AR signature and initials are required. 7. In most cases(some contracts are an exception),the original document and this routing slip N/A should be provided to the County Attorney Office at the time the item is input into SIRE. Some documents are time sensitive and require forwarding to Tallahassee within a certain time frame or the BCC's actions are nullified. Be aware of your deadlines! 8. The document was approved by the BCC on 10/22/2019 and all changes made during /A is not the meeting have been incorporated in the attached document. The County . 3i option for Attorney's Office has reviewed the changes,if applicable. 0 is line. 9. Initials of attorney verifying that the attached document is the version approved by the /A is not BCC,all changes directed by the BCC have been made,and the document is ready for the '$ option for Chairman's signature. 1 1 K MEMORANDUM Date: October 25, 2019 To: Ana Reynoso, Procurement Services From: Teresa Cannon, Sr. Deputy Clerk Minutes & Records Department Re: Contract #19-7577 "Establishment of a Non-Profit Community Land Trust" Contractor: Housing Development Corporation of SW Florida, Inc. Attached for your records is an original of the referenced document above, (Item #11K) adopted by the Board of County Commissioners on Tuesday, October 22, 2019. The Board's Minutes & Records Department has kept an original as part of the Board's Official Records. If you have any questions, please feel free to contact me at 252-8411. Thank you. Attachment 1 1 K FIXED FEE PROFESSIONAL SERVICE AGREEMENT # 19-7577 for Establishment of a Non-Profit Community Land Trust THIS AGREEEMENT, made and entered into on this aand day of I(LC 0b4. , 20I , by and between Housing Development Corporation of SW Florida Inc. dba HELP authorized to do business in the State of Florida, whose business address is 3200 Bailey Lane, Ste. 109, Naples, Florida 34105 , (the "Contractor") and Collier County, a political subdivision of the State of Florida, (the "County"): WITNESSETH: 1. The Agreement shall be for a one ( 1 ) year period, commencing ISI upon the date of Board approval FI on and terminating on one ( 1 ) year(s) from that date or until all outstanding Purchase Order(s) issued prior to the expiration of the Agreement period have been completed or terminated. The County may, at its discretion and with the consent of the Contractor, renew r\91 GUI IIGI IL UIIUGI QII '.11 LI IV L1.1111.J UI IIA VVI ILIO I I., VVI /Iui 4,v 4`.44. for two (2 ) additional one (1 ) year(s) periods. The County shall give the Contractor written notice of the County's intention to renew the Agreement term prior to the end of the Agreement term then in effect. The County Manager, or his designee, may, at his discretion, extend the Agreement under all of the terms and conditions contained in this Agreement for up to one hundred and eighty (180) days. The County Manager, or his designee, shall give the Contractor written notice of the County's intention to extend the Agreement term prior to the end of the Agreement term then in effect. 2. COMMENCEMENT OF SERVICES. The Contractor shall commence the work upon issuance of a III Purchase Order Notice to Procccd I I Wer-k-OrdeF, 3. STATEMENT OF WORK. The Contractor shall provide services in accordance with the terms and conditions of❑■ Request for Proposal (RFP) I I Invitation to Bid (ITB) Other ( } # 19-7577 including all Attachment(s), Exhibit(s) and Addenda and the Contractor's proposal referred to herein and made an integral part of this Agreement. ■ The Contractor shall also provide services in accordance with Exhibit A — Scope of Services attached hereto. Page 1 of 15 Fixed Price Professional Service Agreement#2017-001(Ver.2) 11K 3.1 This Agreement contains the entire understanding between the parties and any modifications to this Agreement shall be mutually agreed upon in writing by the Parties, in compliance with the County's Procurement Ordinance, as amended, and Procurement Procedures in effect at the time such services are authorized. 3.2 The execution of this Agreement shall not be a commitment to the Contractor to order any minimum or maximum amount. The County shall order items/services as required but makes no guarantee as to the quantity, number, type or distribution of items/services that will be ordered or required by this Agreement. 4. THE AGREEMENT SUM. The County shall pay the Contractor for the performance of this Agreement based on Exhibit B- Fee Schedule, attached hereto and the price methodology as defined in Section 4.1. Payment will be made upon receipt of a proper invoice and upon approval by the County's Contract Administrative Agent/Project Manager, and in compliance with Chapter 218, Fla. Stats., otherwise known as the "Local Government Prompt Payment Act". 4.1 Price Methodology (as selected below): are no flout-1y or material invoices precenteo, ratner, the contractor must per roffit in the project (cost of materials plus the contractor's markup). This methodology is of the project, or when it is expected that the project requirements would most likely change. As a general business practice, these contracts include back up rate by position (and not company (or subcontractor) timekeeping or payroll records), material or equipment invoices, and other reimbursable documentation for the project. ■ Unit Price: The County agrees to pay a firm total fixed price (inclusive of all costs, including labor, materials, equipment, overhead, etc.) for a repetitive product or service delivered (i.e. installation price per ton, delivery price per package or carton, etc.). The invoice must identify the unit price and the number of units received (no contractor inventory or cost verification). Page 2of15 Fixed Price Professional Service Agreement#2017-001(Ver.2) CAO 1 1 K 4.2 Any County agency may obtain services under this Agreement, provided sufficient funds are included in their budget(s). 4.3 Payments will be made for services furnished, delivered, and accepted, upon receipt and approval of invoices submitted on the date of services or within six (6) months after completion of the Agreement. Any untimely submission of invoices beyond the specified deadline period is subject to non-payment under the legal doctrine of "laches" as untimely submitted. Time shall be deemed of the essence with respect to the timely submission of invoices under this Agreement. 44 e • • Travel and Reimbursable Expenses must be approved in advance in writing by the County. Travel expenses shall be reimbursed as per Section 112.061 Fla. Stats. 14/ideage $8-44-5-per mile BreaMast $6-98 Lunch $4-1--99 Dinner $4-9.08 Airfare Actual ticket cost limited to tourist or Rental car Actual rental coot limited to compact OF standard size vehicles Legg Aetuaf east at togging at s4Rg4e occupancy rate with a cap of no more than $150.00 per night Parking A -- - - -- - Taxi or Airport Limousine Actual cost of either taxi or airport limousine Reimbursable items other than travel expenses shall be limited to the following: _•... .__ • -.. . • __ - -- -- -- - - - --- - _ . Contractor shall be responsible for all other costs and expenses associated with 5. SALES TAX. Contractor shall pay all sales, consumer, use and other similar taxes associated with the Work or portions thereof, which are applicable during the performance of the Work. Collier County, Florida as a political subdivision of the State of Florida, is exempt from the payment of Florida sales tax to its vendors under Chapter 212, Florida Statutes, Certificate of Exemption # 85-8015966531C. Page 3 of 15 Fixed Price Professional Service Agreement#2017-001 (Ver.2) CAC) 1 1 K 6. NOTICES. All notices from the County to the Contractor shall be deemed duly served if mailed or emailed to the Contractor at the following: Housing Development Corporation of SW Florida, Inc. Company Name: d/b/a HELP Address: 3200 Bailey Lane, Ste. 109 Naples, Florida 34105 Authorized Agent: Michael Puchalla, Executive Director Attention Name & Title: Michael Puchalla Telephone: (239) 434-2397 E-Mail(s): Michaele collierhousing.com All Notices from the Contractor to the County shall be deemed duly served if mailed or emailed to the County to: Board of County Commissioners for Collier County, Florida Division Director: Kristi Sonntag Division Name: Community and Human Services Division Address: 3339 Tamiami Trail East, Suite 211 Naples, Florida 34112 Administrative Agent/PM: Hilary Halford, Sr. Grant & Housing Coordinator Telephone: (239) 252-2670 E-Mail(s): Hilary.HalfordAcolliercountyfl.gov The Contractor and the County may change the above mailing address at any time upon giving the other party written notification. All notices under this Agreement must be in writing. 7. NO PARTNERSHIP. Nothing herein contained shall create or be construed as creating a partnership between the County and the Contractor or to constitute the Contractor as an agent of the County. 8. PERMITS: LICENSES: TAXES. In compliance with Section 218.80, F.S., all permits necessary for the prosecution of the Work shall be obtained by the Contractor. The County will not be obligated to pay for any permits obtained by Subcontractors. Payment for all such permits issued by the County shall be processed internally by the County. All non-County permits necessary for the prosecution of the Work shall be procured and paid for by the Contractor. The Contractor shall also be solely responsible for payment of any and all taxes levied on the Contractor. In addition, the Contractor shall comply with all rules, regulations and laws of Collier County, the State of Florida, or the U. S. Government now in force or hereafter adopted. Page 4 of 15 Fixed Price Professional Service Agreement#2017-001 (Ver.2) 11 1( The Contractor agrees to comply with all laws governing the responsibility of an employer with respect to persons employed by the Contractor. 9. NO IMPROPER USE. The Contractor will not use, nor suffer or permit any person to use in any manner whatsoever, County facilities for any improper, immoral or offensive purpose, or for any purpose in violation of any federal, state, county or municipal ordinance, rule, order or regulation, or of any governmental rule or regulation now in effect or hereafter enacted or adopted. In the event of such violation by the Contractor or if the County or its authorized representative shall deem any conduct on the part of the Contractor to be objectionable or improper, the County shall have the right to suspend the Agreement of the Contractor. Should the Contractor fail to correct any such violation, conduct, or practice to the satisfaction of the County within twenty-four(24) hours after receiving notice of such violation, conduct, or practice, such suspension to continue until the violation is cured. The Contractor further agrees not to commence operation during the suspension period until the violation has been corrected to the satisfaction of the County. 10. TERMINATION. Should the Contractor be found to have failed to perform his services in a manner satisfactory to the County as per this Agreement, the County may terminate said Agreement for cause; further the County may terminate this Agreement for convenience with a thirty (30) day written notice. The County shall be the sole judge of non-performance. In the event that the County terminates this Agreement, Contractor's recovery against the County shall be limited to that portion of the Agreement Amount earned through the date of termination. The Contractor shall not be entitled to any other or further recovery against the County, including, but not limited to, any damages or any anticipated profit on portions of the services not performed. 11. NO DISCRIMINATION. The Contractor agrees that there shall be no discrimination as to race, sex, color, creed or national origin. 12. INSURANCE. The Contractor shall provide insurance as follows: A. ❑t Commercial General Liability: Coverage shall have minimum limits of $ 1,000,000 Per Occurrence, $2,000,000 aggregate for Bodily Injury Liability and Property Damage Liability. This shall include Premises and Operations; Independent Contractors; Products and Completed Operations and Contractual Liability. $ Coverage s•hall have minimum limits of $ Per Occurrence, Combined Single Limit for Bodily Injury Liability and Property Damage Liability. This shall include: Owned Vehicles, Hircd and Non Page 5 of 15 Fixed Price Professional Service Agreement#2017-001(Ver.2) 111( C. ISI Workers' Compensation: Insurance covering all employees meeting Statutory Limits in compliance with the applicable state and federal laws. The coverage must include Employers' Liability with a minimum limit of $ 1,000,000 for each accident. D. n Professional Liability: Shall be maintained by the Contractor to ensure its legal liability for claims arising out of the performance of professional services under this Agreement. Contractor waives its right of recovery against County as to any claims under this insurance. Such insurance shall have limits of not less than $ 1,000,000 each claim and aggregate. &n Cyber Liability Coverage shall have minimum limits of$ per eeetw-renee.- per occurrence. 6- n Watercraft: Coverage shall have minimum limits of $ per occurrence. be maintained where applicable to the completion of the work $ per occurrence. $ per occurrence. L. a Crime & Employee Dishonesty (other): Coverage shall have minimum limits of$500,000 per occurrence. Special Requirements: Collier County Board of County Commissioners, OR, Board of County Commissioners in Collier County, OR, Collier County Government shall be listed as the Certificate Holder and included as an "Additional Insured" on the Insurance Certificate for Commercial General Liability where required. This insurance shall be primary and non-contributory with respect to any other insurance maintained by, or available for the benefit of, the Additional Insured and the Contractor's policy shall be endorsed accordingly. Current, valid insurance policies meeting the requirement herein identified shall be maintained by Contractor during the duration of this Agreement. The Contractor shall provide County with certificates of insurance meeting the required insurance provisions. Renewal certificates shall be sent to the County thirty (30) days prior to any expiration date. Coverage afforded under the policies will not be canceled or allowed to expire until the greater of: thirty (30) days prior written notice, or in accordance with policy provisions. Contractor shall also notify County, in a like manner, within twenty-four (24) hours after receipt, of any notices of expiration, Page 6 of 15 Fixed Price Professional Service Agreement#2017-001(Ver.2) tA() I 1K cancellation, non-renewal or material change in coverage or limits received by Contractor from its insurer, and nothing contained herein shall relieve Contractor of this requirement to provide notice. Contractor shall ensure that all subcontractors comply with the same insurance requirements that the Contractor is required to meet. 13. INDEMNIFICATION. To the maximum extent permitted by Florida law, the Contractor shall defend, indemnify and hold harmless Collier County, its officers and employees from any and all liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys' fees and paralegals' fees, whether resulting from any claimed breach of this Agreement by Contractor, any statutory or regulatory violations, or from personal injury, property damage, direct or consequential damages, or economic loss, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the Contractor or anyone employed or utilized by the Contractor in the performance of this Agreement. This indemnification obligation shall not be construed to negate, abridge or reduce any other rights or remedies which otherwise may be available to an indemnified party or person described in this paragraph. This section does not pertain to any incident arising from the sole negligence of Collier County. 13.1 The duty to defend under this Article 13 is independent and separate from the duty to indemnity, and the duty to derena exists regardless or any uiuuiaie uauiuiy ui the Contractor, County and any indemnified party. The duty to defend arises immediately upon presentation of a claim by any party and written notice of such claim being provided to Contractor. Contractor's obligation to indemnify and defend under this Article 13 will survive the expiration or earlier termination of this Agreement until it is determined by final judgment that an action against the County or an indemnified party for the matter indemnified hereunder is fully and finally barred by the applicable statute of limitations. 14. AGREEMENT ADMINISTRATION. This Agreement shall be administered on behalf of the County by the Community and Human Services Division 15. CONFLICT OF INTEREST. Contractor represents that it presently has no interest and shall acquire no interest, either direct or indirect, which would conflict in any manner with the performance of services required hereunder. Contractor further represents that no persons having any such interest shall be employed to perform those services. 16. COMPONENT PARTS OF THIS AGREEMENT. This Agreement consists of the following component parts, all of which are as fully a part of the Agreement as if herein set out verbatim: Contractor's Proposal, Insurance Certificate(s), IN Exhibit A Scope of Services, Exhibit B Fee Schedule, la RFP/ I I g-Bil Othcr ( )#19-7577 , Page 7 of 15 Fixed Price Professional Service Agreement#2017-001(Ver.2) CAO 1 1 K including Exhibits, Attachments and Addenda/Addendum, ❑ cubscqucnt quote, and ❑■ Other Exhibit/Attachment: Exhibit C- Quarterly Report Form 17. APPLICABILITY. Sections corresponding to any checked box (1111) will expressly apply to the terms of this Agreement. 18. SUBJECT TO APPROPRIATION. It is further understood and agreed by and between the parties herein that this Agreement is subject to appropriation by the Board of County Commissioners. 19. PROHIBITION OF GIFTS TO COUNTY EMPLOYEES. No organization or individual shall offer or give, either directly or indirectly, any favor, gift, loan, fee, service or other item of value to any County employee, as set forth in Chapter 112, Part Ill, Florida Statutes, Collier County Ethics Ordinance No. 2004-05, as amended, and County Administrative Procedure 5311. Violation of this provision may result in one or more of the following consequences: a. Prohibition by the individual, firm, and/or any employee of the firm from contact with County staff for a specified period of time; b. Prohibition by the individual and/or firm from doing business with the County for a specified period of time, including but not limited to: submitting bids, RFP, and/or quotes; and, c. immediate termination of any Agreement held by the individual and/or firm for cause. 20. COMPLIANCE WITH LAWS. By executing and entering into this Agreement, the Contractor is formally acknowledging without exception or stipulation tnat it agrees to comply, at its own expense, with all federal, state and local laws, codes, statutes, ordinances, rules, regulations and requirements applicable to this Agreement, including but not limited to those dealing with the Immigration Reform and Control Act of 1986 as located at 8 U.S.C. 1324, et seq. and regulations relating thereto, as either may be amended; taxation, workers' compensation, equal employment and safety including, but not limited to, the Trench Safety Act, Chapter 553, Florida Statutes, and the Florida Public Records Law Chapter 119, including specifically those contractual requirements at F.S. § 119.0701(2)(a)-(b) as stated as follows: IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT: Communication and Customer Relations Division 3299 Tamiami Trail East, Suite 102 Naples, FL 34112-5746 Telephone: (239) 252-8383 The Contractor must specifically comply with the Florida Public Records Law to: Page 8 of 15 Fixed Price Professional Service Agreement#2017-001(Ver.2) 1 1 K 1. Keep and maintain public records required by the public agency to perform the service. 2. Upon request from the public agency's custodian of public records, provide the public agency with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law. 3. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the Contractor does not transfer the records to the public agency. 4. Upon completion of the contract, transfer, at no cost, to the public agency all public records in possession of the Contractor or keep and maintain public records required by the public agency to perform the service. If the Contractor transfers all public records to the public agency upon completion of the contract, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor keeps and maintains public records upon completion of the contract, the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the public agency, upon request from the public agency's custodian of public records, in a format that is compatible with the information technology systems of the public agency. If Contractor observes that the Contract Documents are at variance therewith, it shall promptly notify the County in writing. Failure by the Contractor to comply with the laws referenced herein shall constitute a breach of this Agreement and the County shall have the discretion to unilaterally terminate this Agreement immediately. 21. OFFER EXTENDED TO OTHER GOVERNMENTAL ENTITIES. Collier County encourages and agrees to the successful Contractor extending the pricing, terms and conditions of this solicitation or resultant Agreement to other governmental entities at the discretion of the successful Contractor. 22. AGREEMENT TERMS. If any portion of this Agreement is held to be void, invalid, or otherwise unenforceable, in whole or in part, the remaining portion of this Agreement shall remain in effect. 23. ADDITIONAL ITEMS/SERVICES. Additional items and/or services may be added to this Agreement in compliance with the Procurement Ordinance, as amended, and Procurement Procedures. 24. DISPUTE RESOLUTION. Prior to the initiation of any action or proceeding permitted by this Agreement to resolve disputes between the parties, the parties shall make a good faith effort to resolve any such disputes by negotiation. The negotiation shall be Page 9 of 15 Fixed Price Professional Service Agreement#2017-001(Ver.2) CAO 11K attended by representatives of Contractor with full decision-making authority and by County's staff person who would make the presentation of any settlement reached during negotiations to County for approval. Failing resolution, and prior to the commencement of depositions in any litigation between the parties arising out of this Agreement, the parties shall attempt to resolve the dispute through Mediation before an agreed-upon Circuit Court Mediator certified by the State of Florida. The mediation shall be attended by representatives of Contractor with full decision-making authority and by County's staff person who would make the presentation of any settlement reached at mediation to County's board for approval. Should either party fail to submit to mediation as required hereunder, the other party may obtain a court order requiring mediation under section 44.102, Fla. Stat. 25. VENUE. Any suit or action brought by either party to this Agreement against the other party relating to or arising out of this Agreement must be brought in the appropriate federal or state courts in Collier County, Florida, which courts have sole and exclusive jurisdiction on all such matters. e--req - - - • - -., „ ...- - - t- �t+r-e ee;�+ce d e�. -- AGREEMENT STAFFING. The Contractor's personnel and management to be utilized for this Agreement shall be knowledgeable in their areas of expertise. The County reserves the right to perform investigations as may be deemed necessary to ensure that competent persons will be utilized in the performance of the Agreement. The Contractor shall assign as many people as necessary to complete required services on a timely basis, and each person assigned shall be available for an amount of time adequate to meet required services. 27. ■ ORDER OF PRECEDENCE. In the event of any conflict between or among the terms of any of the Contract Documents, the terms of solicitation the Contractor's Proposal, and/or the County's Board approved Executive Summary, the Contract Documents shall take precedence. ORDER OF PRECEDENCE (Grant Funded). In the event of any conflict between thc terms of all other Contract Documents, except thc terms of any Supplemental Page 10 of 15 Fixed Price Professional Service Agreement#2017-001(Ver.2) Cts,() 1 1 - -- _ -- -- .. _ - _ . -_ . . � • . _ ._ . _ -- 28. ASSIGNMENT. Contractor shall not assign this Agreement or any part thereof, without the prior consent in writing of the County. Any attempt to assign or otherwise transfer this Agreement, or any part herein, without the County's consent, shall be void. If Contractor does, with approval, assign this Agreement or any part thereof, it shall require that its assignee be bound to it and to assume toward Contractor all of the obligations and responsibilities that Contractor has assumed toward the County. 29. SECURITY. The Contractor is required to comply with County Ordinance 2004-52, as amended. Background checks are valid for five (5) years and the Contractor shall be responsible for all associated costs. If required, Contractor shall be responsible for the costs of providing background checks by the Collier County Facilities Management Division for all employees that shall provide services to the County under this Agreement. This may include, but not be limited to, checking federal, state and local law enforcement records, including a state and FBI fingerprint check, credit reports, education, residence and employment verifications and other related records. Contractor shall be required to maintain records on each employee and make them avaliaoIe to tree Vounty for at least loth k4) yedl S. /All UI L.+UI ILI dL.LUI J Ci I iNiL/ycoJ al IL; subcontractors must wear Collier County Government Identification badges at all times while performing services on County facilities and properties. Contractor ID badges are valid for one (1) year from the date of issuance and can be renewed each year at no cost to the Contractor during the time period in which their background check is valid, as discussed below. All technicians shall have on their shirts the name of the contractor's business. The Contractor shall immediately notify the Collier County Facilities Management Division via e-mail (DL-FMOPS@colliergov.net) whenever an employee assigned to Collier County separates from their employment. This notification is critical to ensure the continued security of Collier County facilities and systems. Failure to notify within four (4) hours of separation may result in a deduction of$500 per incident. (Intentionally left blank-signature page to follow) Page 11 of 15 Fixed Price Professional Service Agreement#2017-001(Ver.2) CAO 1 1 K IN WITNESS WHEREOF, the parties hereto, by an authorized person or agent, have executed this Agreement on the date and year first written above. ATTEST: BOARD OF COUNTY COMMISSIONERS COLLIER COUNTY, FLORIDA Crystal K. Kinzel, Clerk of Courts & Comptroller 'lit C. ' IO 0. •' By: .._...l –�'�' �' ' liam L. McDaniel Jr. Chairman Dated: 1'a ' `" 15 , (SEAL) Att t to Itainlna 's signature only, Contractor's Witnesses: Housing Development Corporation of SW Florida, Inc. d/b/a HELP Contractor IP 01/14,:tis*--P Tu,a.)J,_ 0 By: Contract'is jig, fitness ,Signature ( 1 Iv\. Cch,e.J "TtnCk \L e•Kect.,.�,ve �;recor" Via v e_ (tO fl 74,r TType/print signature and titleT TTpe/print witness n meT ‘ ,.it / ladek 0047Car's Second Witness -41t,i Nis V\ TType/prinwitness nameT A.: • ed as to orm and Legality: Item# I l h N.....1..... 1 / / Agenda itlovill Cou ty Attorney Cate - 1 L Q Print Name DRec'ated (0 1-/ .— 0 • Deputy Cie:k Page 12 of 15 Fixed Price Processional Service Agreement 42017-001(Ver.2) 1 1 K Exhibit A Scope of Services IMI following this page (page/s 1 through 1 ) this exhibit is not applicable Page 13 of 15 Fixed Price Professional Service Agreement#2017-001(Ver.2) co 11K 19-7577 "Establishment of a Non-Profit Community Land Trust" Exhibit A SCOPE OF SERVICES The Contractor will be responsible for the establishment of a Collier County Community Land Trust (CLT), in addition to handling all operating and administrative activities related to this Agreement to include, but not limited to, filing initial articles of incorporation, adopting by-laws, recruitment of initial Board, establishing financial accounts, researching grant and funding opportunities for land acquisition and development, recruiting building partners to assist with development, and overseeing preliminary Board meetings designed for the program creation. Quarter periods: October 1St thru December 31st January 1st thru March 31st April 1st thru June 30th July 1st thru September 30th Quarterly Deliverables: The Contractor will submit to County quarterly:a quarterly invoice requesting payment, a quarterly . .. Ic F.JUIL 1 IUIIIi `.JI UVIULU) vUllii IIII5 LIIl.. copies of official Board meeting minutes no later than ten (10) business days after the end of the quarter. Final Deliverables: • Final report on the CLT outcomes to-date, status, sustainability, and next steps of the CLT. • Evidence of received 501(c)3 status for the CLT. • Maintain separate Financial Accounts. • Manage at least 1 parcel in the CLT. (Ao I Exhibit B Fee Schedule following this page (pages 1 through 1 ) Page 14 of 15 Fixed Price Professional Service Agreement#2017-001(Ver.2) 11K 19-7577 "Establishment of a Non-Profit Community Land Trust" Exhibit B FEE SCHEDULE The first quarter start date will be considered 10/01/2019. Description Amount* End of 1st quarter(12/31/2019)— Payment#1 $12,000 End of 2nd quarter(03/31/2020)—Payment#2 $12,000 End of 3rd quarter(06/30/2020)—Payment#3 $12,000 End of 4th quarter(09/30/2020)—Payment#4 $12,000 End of 5th quarter(12/31/2020)— Payment#5 $12,000 End of 6th quarter(03/31/2021)—Payment#6 $12,000 End of 7th quarter(06/30/2021)—Payment#7 $12,000 End of 8th quarter(09/30/2021)—Payment#8 due upon receipt of Final $ 16,000 Deliverables TOTAL $100,000 *Subsequent payments made to Contractor after the initial one-year term is subject to the renewal of this Agreement as provided in Section 1 of the Agreement. i1K Other Exhibit/Attachment Description: Exhibit C- Quarterly Report Form ❑� following this page (pages 1 through _ 1 ) El this exhibit is not applicable Page 15 of 15 Fixed Price Professional Service Agreement#2017-001(Ver.2) 1K 19-7577 "Establishment of a Non-Profit Community Land Trust" Exhibit C QUARTERLY REPORT FORM Date: 1. Narrative on all activities from the quarter: 2. Staffing:. 3. Board: 4. Financial and Funding: 5. Old Business: 6. New Business: ilk Client#: 66315 HOUDE ACORDTM CERTIFICATE OF LIABILITY INSURANCE DATE(MM/DD/YYYY) 10/10/2019 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT:If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must be endorsed.If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement.A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Lu Wallace Gulfshore Insurance- SWFL PHONE PAX (A/C,No,Ext):239 261-3646 (A/C,No): 239 213-2803 4100 Goodlette Road N E-MAIL lwallace@gulfshoreinsurance.com Naples,FL 34103 ADDRESS: ace�g INSURER(S)AFFORDING COVERAGE NAIC# 239 261-3646 INSURER A:Sentinel Insurance Company INSURED INSURER B:Associated Industries Housing Development Corp of SW Florida INSURER C:RLI Insurance Company 3200 Bailey Lane, Ste. 109 INSURER D:The Travelers Insurance Company Naples, FL 34105 INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDLSUBR LTR TYPE OF INSURANCE INSR WVD POLICY NUMBERPOLICY EFF POLICY EXP (MM/DD/YYYY) (MM/DD/YYYY) LIMITS A GENERAL LIABILITY X X 21SBMBW5724 08/18/2019 08/18/2020 EACH OCCURRENCE $1,000,000 E X COMMERCIAL GENERAL LIABILITY PREMISES(Ea occurrence) $1,000,000 CLAIMS-MADE X OCCUR MED EXP(Any one person) $10,000 PERSONAL&ADV INJURY $1,000,000 GENERAL AGGREGATE $2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS-COMP/OP AGG $2,000,000 7 POLICY PROtf JECT LOC $ A AUTOMOBILE LIABILITY 21 SBMBW5724 08/18/2019 08/18/2020 EOa aacideDtSINGLE LIMIT $1'000'000 ANY AUTO BODILY INJURY(Per person) $ ALL OWNED SCHEDULED AUTOS AUTOS BODILY INJURY(Per accident) $ X HIRED AUTOS X AA-OWNED PROPERTY DAMAGE $ (Per accident) UMBRELLA LIAB OCCUR EACH OCCURRENCE _$ EXCESS LIAB CLAIMS-MADE AGGREGATE $ DED RETENTION$ $ B WORKERS COMPENSATION AWC1125536 03/22/2019 03/22/2020 X ITORY LIWC .TO MITS I IOTH- AND EMPLOYERS'LIABILITY Y/NAER OFFICER/MEMBER EXCLPROPRIETOR/PARTNER/EXECUTIVE N N/A E.L.EACH ACCIDENT $1,000,000 (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $1,000,000 If yes,describe under DESCRIPTION OF OPERATIONS below _ E.L.DISEASE-POLICY LIMIT $1,000,000 C Professional Liab RTP0015405 03/22/2019 03/22/2020 $1,000,000 Ded$1,000 D Crime/Fidelity 107163108 10/07/2019 10/07/2020 $500,000 Ded$1,000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(Attach ACORD 101,Additional Remarks Schedule,if more space is required) Collier County Board of County Commissioners is included as Additional Insured for any and all work performed in Collier County on a primary and noncontributory basis with regards to General Liability only as required by written contract per form SS008 0405,includes ongoing and completed operations,Waiver of Subrogation in favor of Additional Insured. CERTIFICATE HOLDER CANCELLATION Collier County Board of County SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Commissioners ACCORDANCE WITH THE POLICY PROVISIONS. 3295 Tamiami Trail E. Naples,FL 34112 AUTHORIZED REPRESENTATIVE ©1988-2010 ACORD CORPORATION.All rights reserved. ACORD 25(2010/05) 1 of 1 The ACORD name and logo are registered marks of ACORD #S1481143/M1480756 LHW16