Agenda 10/22/2019 Item #16D 8 (Terminating Agreement #18-7249)10/22/2019
EXECUTIVE SUMMARY
Recommendation to terminate Agreement # 18-7249, “DAS Design Building Renovations,” with
ADG Architecture, LLC, for convenience.
__________________________________________________________________________________
OBJECTIVE: To obtain Board approval to terminate Agreement # 18-7249, “DAS Design Building
Renovations,” for convenience.
CONSIDERATION: On March 23, 2019 (Agenda Item 16C7), the Board approved the award of
Agreement # 18-7249, “DAS Design Building Renovations,” to ADG Architecture, LLC. This project
was intended to produce the design of a new dog holding facility at the existing Domestic Animal
Services (“DAS”) property. However, with the County’s recent land acquisitions, staff is seeking to
relocate DAS’ facility to a new location where it can consolidate all its animal holding resources. As a
result, there is no current need to expend funds on the design and subsequent construction of a new dog
holding facility at the existing DAS property.
Article 12.3 of the Agreement # 18-7249 allows for the termination of the agreement for convenience, as
follows:
“12.3 The COUNTY shall have the right to terminate this Agreement, in whole or in part,
without cause upon seven (7) calendar days written notice to CONSULTANT. In the event of
such termination of convenience, CONSULTANT’S recovery against the COUNTY shall be
limited to that portion of the fee earned through the date of termination, together with any
retainage withheld and any costs reasonably incurred by CONSULTANT that are directly
attributable to the termination but CONSULTANT shall not be entitled to any other or further
recovery against the COUNTY, including, but not limited to, anticipated fees or profits on
work not required to be performed. CONSULTANT must mitigate all such costs to the
greatest extent reasonably possible.”
Subject to the Board’s approval of staff’s recommendation, a termination for convenience letter will be
issued to ADG Architecture, LLC, with an effective date of October 29, 2019. A copy of staff’s proposed
notice to terminate letter is attached.
FISCAL IMPACT: There is no fiscal impact from this action. All outstanding invoices for services
performed to date will be satisfied in accordance with the terms of the contract.
LEGAL CONSIDERATIONS: This item is approved as to form and legality, and requires majority vote
for Board approval.-SRT
GROWTH MANAGEMENT IMPACT: There is no growth management impact associated with this
item.
RECOMMENDATION: Approve the termination of Agreement # 18-7249, “DAS Design Building
Renovations,” to ADG Architecture, LLC, and authorize and direct the County Manager and/or his
designee to sign and direct the termination letter to the consultant.
Prepared By: Bryan Vehovec, Project Manager, Facilities Management Division.
16.D.8
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10/22/2019
ATTACHMENT(S)
1. Notice to Terminate 18-7249 100419 (DOCX)
2. 18-7249ADGArchitecture_Contract_20191008134644.185_X (PDF)
16.D.8
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10/22/2019
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.D.8
Doc ID: 10422
Item Summary: Recommendation to terminate Agreement # 18-7249, “DAS Design Building
Renovations”, with ADG Architecture, LLC, for convenience.
Meeting Date: 10/22/2019
Prepared by:
Title: Project Manager – Facilities Management
Name: Bryan Vehovec
10/08/2019 9:50 AM
Submitted by:
Title: Director - Facilities Management – Facilities Management
Name: Damon Grant
10/08/2019 9:50 AM
Approved By:
Review:
Facilities Management Damon Grant Additional Reviewer Completed 10/08/2019 11:03 AM
Facilities Management Margaret Bishop Additional Reviewer Completed 10/08/2019 11:15 AM
Procurement Services Opal Vann Level 1 Purchasing Gatekeeper Completed 10/08/2019 1:33 PM
Procurement Services Priscilla Doria Additional Reviewer Completed 10/09/2019 8:50 AM
Procurement Services Ted Coyman Additional Reviewer Completed 10/09/2019 9:45 AM
Domestic Animal Services Darcy Andrade Additional Reviewer Completed 10/09/2019 9:56 AM
Public Services Department Kimberley Grant Additional Reviewer Completed 10/09/2019 10:33 AM
Procurement Services Evelyn Colon Additional Reviewer Completed 10/09/2019 3:47 PM
Public Services Department Steve Carnell Level 2 Division Administrator Review Completed 10/10/2019 9:08 AM
County Attorney's Office Scott Teach Additional Reviewer Completed 10/10/2019 10:37 AM
County Attorney's Office Scott Teach Level 3 County Attorney's Office Review Completed 10/10/2019 10:38 AM
Office of Management and Budget Laura Wells Level 3 OMB Gatekeeper Review Completed 10/10/2019 2:08 PM
Budget and Management Office Ed Finn Additional Reviewer Completed 10/10/2019 6:01 PM
County Manager's Office Nick Casalanguida Level 4 County Manager Review Completed 10/12/2019 11:48 AM
Board of County Commissioners MaryJo Brock Meeting Pending 10/22/2019 9:00 AM
16.D.8
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October 22, 2019
Mr. Robert Taylor
ADG Architecture, LLC
3820 Colonial Blvd., Suite 100
Fort Myers, Florida 33966
Via Email: BobT@alliancedesigngroup.com
RE: Agreement #18-7249 “DAS Building Design Renovations”
Notice to Terminate for Convenience
Dear Mr. Taylor:
This letter will serve as a Notice to Terminate for Convenience the above-reference Agreement,
pursuant to provision of Section 12.3, of the Professional Services Agreement #18-7249 with ADG
Architecture, LLC, which states the following:
Section 12.3 of the Agreement:
“12.3 The COUNTY shall have the right to terminate this Agreement, in whole or in part,
without cause upon seven (7) calendar days written notice to CONSULTANT. In the event
of such termination of convenience, CONSULTANT’S recovery against the COUNTY shall
be limited to that portion of the fee earned through the date of termination, together with
any retainage withheld and any costs reasonably incurred by CONSULTANT that are
directly attributable to the termination but CONSULSTANT shall not be entitled to any other
or further recovery against the COUNTY, including, but not limited to, anticipated fees or
profits on work not required to be performed. CONSULTANT must mitigate all such costs
to the greatest extent reasonably possible.”
The request to terminate will be presented to the Board of County Commissioners on the October
22, 2019 meeting. Subject to the Board’s approval, termination will be effective as of October 29,
2019.
Should you have any questions regarding this termination notice please contact me at (239) 252-
8929.
Respectfully,
Priscilla Doria
Procurement Contracts Strategist
c: Dan Rodriguez, Deputy Department Head, Public Utilities Department
Ted Coyman, Procurement Director
Cat Bigelow, Procurement Operations Manager
16.D.8.a
Packet Pg. 2340 Attachment: Notice to Terminate 18-7249 100419 (10422 : 18-7249 DAS Design Building Renovations Termination)
16.D.8.bPacket Pg. 2341Attachment: 18-7249ADGArchitecture_Contract_20191008134644.185_X (10422 : 18-7249 DAS Design Building Renovations Termination)
16.D.8.bPacket Pg. 2342Attachment: 18-7249ADGArchitecture_Contract_20191008134644.185_X (10422 : 18-7249 DAS Design Building Renovations Termination)
16.D.8.bPacket Pg. 2343Attachment: 18-7249ADGArchitecture_Contract_20191008134644.185_X (10422 : 18-7249 DAS Design Building Renovations Termination)
16.D.8.bPacket Pg. 2344Attachment: 18-7249ADGArchitecture_Contract_20191008134644.185_X (10422 : 18-7249 DAS Design Building Renovations Termination)
16.D.8.bPacket Pg. 2345Attachment: 18-7249ADGArchitecture_Contract_20191008134644.185_X (10422 : 18-7249 DAS Design Building Renovations Termination)
16.D.8.bPacket Pg. 2346Attachment: 18-7249ADGArchitecture_Contract_20191008134644.185_X (10422 : 18-7249 DAS Design Building Renovations Termination)
16.D.8.bPacket Pg. 2347Attachment: 18-7249ADGArchitecture_Contract_20191008134644.185_X (10422 : 18-7249 DAS Design Building Renovations Termination)
16.D.8.bPacket Pg. 2348Attachment: 18-7249ADGArchitecture_Contract_20191008134644.185_X (10422 : 18-7249 DAS Design Building Renovations Termination)
16.D.8.bPacket Pg. 2349Attachment: 18-7249ADGArchitecture_Contract_20191008134644.185_X (10422 : 18-7249 DAS Design Building Renovations Termination)
16.D.8.bPacket Pg. 2350Attachment: 18-7249ADGArchitecture_Contract_20191008134644.185_X (10422 : 18-7249 DAS Design Building Renovations Termination)
16.D.8.bPacket Pg. 2351Attachment: 18-7249ADGArchitecture_Contract_20191008134644.185_X (10422 : 18-7249 DAS Design Building Renovations Termination)
16.D.8.bPacket Pg. 2352Attachment: 18-7249ADGArchitecture_Contract_20191008134644.185_X (10422 : 18-7249 DAS Design Building Renovations Termination)
16.D.8.bPacket Pg. 2353Attachment: 18-7249ADGArchitecture_Contract_20191008134644.185_X (10422 : 18-7249 DAS Design Building Renovations Termination)
16.D.8.bPacket Pg. 2354Attachment: 18-7249ADGArchitecture_Contract_20191008134644.185_X (10422 : 18-7249 DAS Design Building Renovations Termination)
16.D.8.bPacket Pg. 2355Attachment: 18-7249ADGArchitecture_Contract_20191008134644.185_X (10422 : 18-7249 DAS Design Building Renovations Termination)
16.D.8.bPacket Pg. 2356Attachment: 18-7249ADGArchitecture_Contract_20191008134644.185_X (10422 : 18-7249 DAS Design Building Renovations Termination)
16.D.8.bPacket Pg. 2357Attachment: 18-7249ADGArchitecture_Contract_20191008134644.185_X (10422 : 18-7249 DAS Design Building Renovations Termination)
16.D.8.bPacket Pg. 2358Attachment: 18-7249ADGArchitecture_Contract_20191008134644.185_X (10422 : 18-7249 DAS Design Building Renovations Termination)
16.D.8.bPacket Pg. 2359Attachment: 18-7249ADGArchitecture_Contract_20191008134644.185_X (10422 : 18-7249 DAS Design Building Renovations Termination)
16.D.8.bPacket Pg. 2360Attachment: 18-7249ADGArchitecture_Contract_20191008134644.185_X (10422 : 18-7249 DAS Design Building Renovations Termination)
16.D.8.bPacket Pg. 2361Attachment: 18-7249ADGArchitecture_Contract_20191008134644.185_X (10422 : 18-7249 DAS Design Building Renovations Termination)
16.D.8.bPacket Pg. 2362Attachment: 18-7249ADGArchitecture_Contract_20191008134644.185_X (10422 : 18-7249 DAS Design Building Renovations Termination)
16.D.8.bPacket Pg. 2363Attachment: 18-7249ADGArchitecture_Contract_20191008134644.185_X (10422 : 18-7249 DAS Design Building Renovations Termination)
16.D.8.bPacket Pg. 2364Attachment: 18-7249ADGArchitecture_Contract_20191008134644.185_X (10422 : 18-7249 DAS Design Building Renovations Termination)
16.D.8.bPacket Pg. 2365Attachment: 18-7249ADGArchitecture_Contract_20191008134644.185_X (10422 : 18-7249 DAS Design Building Renovations Termination)
16.D.8.bPacket Pg. 2366Attachment: 18-7249ADGArchitecture_Contract_20191008134644.185_X (10422 : 18-7249 DAS Design Building Renovations Termination)
16.D.8.bPacket Pg. 2367Attachment: 18-7249ADGArchitecture_Contract_20191008134644.185_X (10422 : 18-7249 DAS Design Building Renovations Termination)
16.D.8.bPacket Pg. 2368Attachment: 18-7249ADGArchitecture_Contract_20191008134644.185_X (10422 : 18-7249 DAS Design Building Renovations Termination)
16.D.8.bPacket Pg. 2369Attachment: 18-7249ADGArchitecture_Contract_20191008134644.185_X (10422 : 18-7249 DAS Design Building Renovations Termination)
16.D.8.bPacket Pg. 2370Attachment: 18-7249ADGArchitecture_Contract_20191008134644.185_X (10422 : 18-7249 DAS Design Building Renovations Termination)
16.D.8.bPacket Pg. 2371Attachment: 18-7249ADGArchitecture_Contract_20191008134644.185_X (10422 : 18-7249 DAS Design Building Renovations Termination)
16.D.8.bPacket Pg. 2372Attachment: 18-7249ADGArchitecture_Contract_20191008134644.185_X (10422 : 18-7249 DAS Design Building Renovations Termination)
16.D.8.bPacket Pg. 2373Attachment: 18-7249ADGArchitecture_Contract_20191008134644.185_X (10422 : 18-7249 DAS Design Building Renovations Termination)
16.D.8.bPacket Pg. 2374Attachment: 18-7249ADGArchitecture_Contract_20191008134644.185_X (10422 : 18-7249 DAS Design Building Renovations Termination)
16.D.8.bPacket Pg. 2375Attachment: 18-7249ADGArchitecture_Contract_20191008134644.185_X (10422 : 18-7249 DAS Design Building Renovations Termination)
16.D.8.bPacket Pg. 2376Attachment: 18-7249ADGArchitecture_Contract_20191008134644.185_X (10422 : 18-7249 DAS Design Building Renovations Termination)
16.D.8.bPacket Pg. 2377Attachment: 18-7249ADGArchitecture_Contract_20191008134644.185_X (10422 : 18-7249 DAS Design Building Renovations Termination)
16.D.8.bPacket Pg. 2378Attachment: 18-7249ADGArchitecture_Contract_20191008134644.185_X (10422 : 18-7249 DAS Design Building Renovations Termination)
16.D.8.bPacket Pg. 2379Attachment: 18-7249ADGArchitecture_Contract_20191008134644.185_X (10422 : 18-7249 DAS Design Building Renovations Termination)
16.D.8.bPacket Pg. 2380Attachment: 18-7249ADGArchitecture_Contract_20191008134644.185_X (10422 : 18-7249 DAS Design Building Renovations Termination)