Agenda 10/22/2019 Item #16D 5 (Emergency Home Energy Assistance Program Amendment)10/22/2019
EXECUTIVE SUMMARY
Recommendation to approve “after-the-fact” contract Amendment and Attestation Statement
between the Area Agency on Aging for Southwest Florida, Inc., and Collier County Services for
Seniors to extend the Emergency Home Energy Assistance Program grant period for sixty (60) days
or until a new 2019 contract is executed, whichever comes first.
OBJECTIVE: To provide uninterrupted support services to Collier County Services for Seniors’ (CCSS)
frail, elderly clients.
CONSIDERATIONS: The Community and Human Services Division’s (CHS) Services for Seniors
Program has been providing support to Collier County’s frail and elderly citizens through the Emergency
Home Energy Assistance Program (EHEAP) grant program. This grant is funded by the Florida
Department of Elder Affairs (DOEA) through the Area Agency on Aging of Southwest Florida, Inc.
(Agency). These grant funds provide heating and cooling seasonal payments to local utility companies on
behalf of the elderly client and allow them to remain in their homes and live with independence and
dignity.
The current service agreement for EHEAP was approved “after-the-fact” by the Board of County
Commissioners (Board) on November 13, 2018 (Agenda Item #16D16) to prevent disruption in services
and ensure compliance with the grant service agreement requirement. The contract has a one -year term,
effective October 1, 2018 through September 30, 2019. The proposed amendment is the second
amendment to the contract.
This Item is being presented “after-the-fact” because Collier County received the contract extension on
September 11, 2019, from the grantor agency and is required to return it within thirty (30) days. This time
frame makes it impossible to process the document for the Board’s consideration. Pursuant to CMA#
5330 and Resolution No. 2018-202, the County Manager authorized the Public Services Department Head
to sign the agreement. This Amendment is being presented for Board ratification. Collier County, as the
Lead Agency, is responsible for responding to seniors’ needs and to manage the spending authority for
the Federal and State Funded Services for Seniors Programs.
FISCAL IMPACT: Funding from the Department of Elder Affairs via the Area Agency on Aging under
the 2018 grant award is available in Human Services Grant Fund (707), Project 33597. There is no Fiscal
impact regarding this Item.
GROWTH MANAGEMENT IMPACT: There is no Growth Management impact.
LEGAL CONSIDERATIONS: The underlying Agreement expressly contemplates an extension by
mutual assent of the parties. This Item is approved for form and legality and requires majority vote for
approval. - JAB
RECOMMENDATION: To approve “after-the-fact” contract Amendment and Attestation Statement
between the Area Agency on Aging for Southwest Florida, Inc. and Collier County Services for Seniors
to extend the Emergency Home Energy Assistance Program grant period for sixty (60) days or until a new
2019 contract is executed, whichever comes first. (Net Fiscal Impact $0)
Prepared By: Wendy Klopf, Grants Coordinator, Community and Human Services Division
16.D.5
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10/22/2019
ATTACHMENT(S)
1. EHEAP 203.18.002 Extension Executed (PDF)
2. EHEAP 203.18.001 Executed (PDF)
3. [Linked] EHEAP203.18 Executed Agreement Collier (PDF)
4. Resolution 2018-202 (PDF)
16.D.5
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10/22/2019
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.D.5
Doc ID: 10283
Item Summary: Recommendation to approve “after-the-fact” contract Amendment and
Attestation Statement between the Area Agency on Aging for Southwest Florida, Inc., and Collier County
Services for Seniors to extend the Emergency Home Energy Assistance Program grant period for sixty
(60) days or until a new 2019 contract is executed, whichever comes first.
Meeting Date: 10/22/2019
Prepared by:
Title: Operations Coordinator – Community & Human Services
Name: Wendy Klopf
09/30/2019 9:20 AM
Submitted by:
Title: Manager - Federal/State Grants Operation – Community & Human Services
Name: Kristi Sonntag
09/30/2019 9:20 AM
Approved By:
Review:
Community & Human Services Akiko Woods Additional Reviewer Completed 10/01/2019 11:34 AM
Community & Human Services Maggie Lopez Additional Reviewer Completed 10/01/2019 6:08 PM
Public Services Department Kimberley Grant Level 1 Reviewer Completed 10/08/2019 2:14 PM
Public Services Department Todd Henry Level 1 Division Reviewer Completed 10/08/2019 3:29 PM
Community & Human Services Kristi Sonntag CHS Review Completed 10/09/2019 2:15 PM
Public Services Department Steve Carnell Level 2 Division Administrator Review Completed 10/08/2019 3:34 PM
Grants Erica Robinson Level 2 Grants Review Completed 10/09/2019 1:26 PM
County Attorney's Office Jennifer Belpedio Level 2 Attorney of Record Review Completed 10/10/2019 10:34 AM
Office of Management and Budget Laura Wells Level 3 OMB Gatekeeper Review Completed 10/10/2019 1:57 PM
Grants Therese Stanley Additional Reviewer Completed 10/10/2019 3:45 PM
Budget and Management Office Ed Finn Additional Reviewer Completed 10/10/2019 5:59 PM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 10/11/2019 10:09 AM
County Manager's Office Nick Casalanguida Level 4 County Manager Review Completed 10/12/2019 11:44 AM
Board of County Commissioners MaryJo Brock Meeting Pending 10/22/2019 9:00 AM
16.D.5
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16.D.5.aPacket Pg. 2303Attachment: EHEAP 203.18.002 Extension Executed (10283 : EHEAP Contract Extension 203.18.002)
16.D.5.aPacket Pg. 2304Attachment: EHEAP 203.18.002 Extension Executed (10283 : EHEAP Contract Extension 203.18.002)
16.D.5.aPacket Pg. 2305Attachment: EHEAP 203.18.002 Extension Executed (10283 : EHEAP Contract Extension 203.18.002)
16.D.5.bPacket Pg. 2306Attachment: EHEAP 203.18.001 Executed (10283 : EHEAP Contract Extension 203.18.002)
16.D.5.bPacket Pg. 2307Attachment: EHEAP 203.18.001 Executed (10283 : EHEAP Contract Extension 203.18.002)
16.D.5.bPacket Pg. 2308Attachment: EHEAP 203.18.001 Executed (10283 : EHEAP Contract Extension 203.18.002)
16.D.5.bPacket Pg. 2309Attachment: EHEAP 203.18.001 Executed (10283 : EHEAP Contract Extension 203.18.002)
16.D.5.d
Packet Pg. 2310 Attachment: Resolution 2018-202 (10283 : EHEAP Contract Extension 203.18.002)
16.D.5.d
Packet Pg. 2311 Attachment: Resolution 2018-202 (10283 : EHEAP Contract Extension 203.18.002)