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Agenda 10/22/2019 Item #16D 4 (PS19-02 CDBG Free to Be Me Transportation Project)16.D.4 10/22/2019 EXECUTIVE SUMMARY Recommendation to approve and authorize the Chairman to sign the First Amendment to the agreement with United Cerebral Palsy of Southwest Florida, Inc., for the PS19-02 Community Development Block Grant Free to Be Me Public Services Transportation Project. OBJECTIVE: To provide transportation services to adult persons with disabilities. CONSIDERATIONS: The U.S. Department of Housing and Urban Development (HUD) provides Community Development Block Grant (CDBG) funds to Collier County to address program -specific needs in the community for low- to moderate -income persons. On June 25, 2019, the Board of County Commissioners (Board) approved a CDBG Subrecipient Agreement with United Cerebral Palsy of Southwest Florida, Inc., (Agenda Item #16D1). The agreement established funding to be used to support salaries for staff and drivers to transport adult persons with disabilities. The proposed First Amendment will address the following: a. Update the agency's name from United Cerebral Palsy of Southwest Florida, Inc. to Sunrise Community of Southwest Florida, Inc b. Revise the number of beneficiaries/persons to be served resulting in an increase of ten (10) persons c. Update Exhibits B, C, and E to reflect the name change. FISCAL IMPACT: This action has no new Fiscal impact. The funding source for the award is the CDBG grant and it is budgeted in Fund (705) Project 33631. LEGAL CONSIDERATIONS: This Item has been approved as to form and legality and requires a majority vote for Board approval. - JAB GROWTH MANAGEMENT IMPACT: This Item has no impact on the Housing Element of the Growth Management Plan of Collier County. RECOMMENDATION: To approve and authorize the Chairman to sign the First Amendment to the agreement with United Cerebral Palsy of Southwest Florida, Inc. for the PS19-02 Community Development Block Grant Free to Be Me Public Services Transportation Project. (Fiscal Impact $0) Prepared By: Rose Munoz, Grants Coordinator, Community & Human Services Division ATTACHMENT(S) 1.2019 UCP EXECUTED Agreement (PDF) 2. First Amendment UCP 2019 Signed & Stamped (PDF) Packet Pg. 2251 16. D.4 10/22/2019 COLLIER COUNTY Board of County Commissioners Item Number: 16.13.4 Doe ID: 10275 Item Summary: Recommendation to approve and authorize the Chairman to sign the First Amendment to the agreement with United Cerebral Palsy of Southwest Florida, Inc., for the PS19-02 Community Development Block Grant Free to Be Me Public Services Transportation Project. Meeting Date: 10/22/2019 Prepared by: Title: Grants Coordinator — Community & Human Services Name: Rosa Munoz 09/23/2019 4:35 PM Submitted by: Title: Manager - Federal/State Grants Operation — Community & Human Services Name: Kristi Sonntag 09/23/2019 4:35 PM Approved By: Review: Community & Human Services Kristi Sonntag CHS Review Community & Human Services Maggie Lopez Additional Reviewer Community & Human Services Jose Alvarado Additional Reviewer Community & Human Services Tami Bailey Additional Reviewer Public Services Department Kimberley Grant Level 1 Reviewer Public Services Department Todd Henry Level 1 Division Reviewer Public Services Department Steve Carnell Level 2 Division Administrator Review Grants Erica Robinson Level 2 Grants Review County Attorney's Office Jennifer Belpedio Level 2 Attorney of Record Review Office of Management and Budget Laura Wells Level 3 OMB Gatekeeper Review County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Grants Therese Stanley Additional Reviewer Budget and Management Office Ed Finn Additional Reviewer County Manager's Office Leo E. Ochs Level 4 County Manager Review Board of County Commissioners MaryJo Brock Meeting Pending Completed 10/01/2019 1:29 PM Completed 10/01/2019 6:05 PM Completed 10/03/2019 9:08 AM Completed 10/08/2019 12:51 PM Completed 10/08/2019 2:11 PM Completed 10/08/2019 3:03 PM Completed 10/08/2019 3:17 PM Completed 10/08/2019 4:35 PM Completed 10/11/2019 2:52 PM Completed 10/11/2019 3:00 PM Completed 10/13/2019 12:07 PM Completed 10/14/2019 12:33 PM Completed 10/14/2019 1:47 PM Completed 10/14/2019 1:54 PM 10/22/2019 9:00 AM Packet Pg. 2252 16.D.4.a MEMORANDUM Date: June 27, 2019 To: Susan Golden, Senior Grants & Housing Coordinator Community & Human Services From: Ann Jennejohn, Deputy Clerk Minutes & Records Department Re: Subrecipient Agreement between Collier County and United Cerebral Palsy of SWFL, Inc. Attached, please find two (2) original copies of the document referenced above, (Item #16D1) approved by the Board of County Commissioners Tuesday, June 25, 2019. E The third original subrecipient agreement will be held in the Minutes and Records Department for the Board's Official Record. a If you have any questions, please contact me at 252-8406. 0 w 0 Thank you. w X a U rn r O N C CD E Attachment t V a Packet Pg. 2253 16.D.4.a FAIN # B-19-UC-12-0016 B-18-UC-12-0016 B-17-UC-12-0016 Federal Award Date Est. 10/2019 Federal Award Agency HUD CFDA Name Community Development Block Grant CFDA/CSFA# 14.218 Total Amount of Federal Funds Awarded $75,000 Subrecipient Name United Cerebral Palsy of Southwest Florida, Inc. (UCP) DUNS# 078476765 FEIN 59-1796622 R&D No Indirect Cost Rate No Period of Performance 10/01/2019-09/30/2020 Fiscal Year End 6/30 Monitor End: 19/9020 AGREEMENT BETWEEN COLLIER COUNTY AND UNITED CEREBRAL PALSY OF SOUTHWEST FLORIDA, INC. �` THIS AGREEMENT is made and entered into this-6 day of 20A by and between Collier County, a political subdivision of the State of Florida, ("COUNTY" or "Grantee") having its principal address at 3339 E Tamiami Trail, Naples FL 34112, and United Cerebral Palsy of Southwest Florida, Inc., (UCP), ("Subrecipient"), Having its principal office at 9040 Sunset Drive, Miami, FL 33173. WHEREAS, the County has entered into an agreement with the United States Department of Housing and Urban Development (HUD) for a grant for the execution and implementation of a Community Development Block Grant Program in -certain areas of Collier County, pursuant to Title I of the Housing and Community Development Act of 1974 (as amended); and WHEREAS, the Board of County Commissioners of Collier County approved the Collier County Consolidated Plan — One-year Action Plan for Federal Fi�c l Year 2019-2020 for the CDBG Program with Resolution 2019-1ca$ on June 25, 2019 — Agenda Item k.3-Z._gnd WHEREAS, in accordance with HUD regulations and the Collier County Consolidated Plan concerning the preparation of various Annual Action Plans, the County advertised the 2019/2020 Annual Action Plan, on May 24, 2019, with a 30-day Citizen Comment period from May 24, 2019 to June 25, 2019; and UCP P519-02 �p Public Services -Free To Be Me -Transportation Services Packet Pg. 2254 16.D.4.a WHEREAS, the Subrecipient has submitted a proposal for participation in the Collier County CDBG program; and WHEREAS, the County and Subrecipient wish to set forth the responsibilities and obligations of each in the undertaking the CDBG PS 19-02 UCP Free to Be Me —Transportation Project. NOW, THEREFORE, in consideration of the mutual benefits contained herein, it is agreed by the Parties as follows: PART I SCOPE OF WORK The Subrecipient shall, in a satisfactory and proper manner and consistent with any standards required as a condition of providing CDBG assistance as provided herein and, as determined by Collier County Community and Human Services (CHS) Division, perform the tasks necessary to conduct the program as follows: Project Name: Public Service- Free to Be Me Description of project and outcome: CHS as an administrator of the CDBG program will make available CDBG FY2019-2020 funds up to the gross amount of $75,000 to United Cerebral Palsy of Southwest Florida, Inc. (UCP) to be used to support salaries for staff and drivers to transport persons with disabilities. Activities will include but not be limited to: transportation and expanded services for adult persons with disabilities to and from residence, facility and social/community integration and inclusion outings 1.1 GRANT AND SPECIAL CONDITIONS A. Within sixty (60) calendar days of the execution of this agreement, the SUBRECIPIENT must deliver to CHS for approval a detailed project schedule for the completion of the project, excluding Public Service projects. B. The following resolutions and policies must be submitted by the SUBRECIPIENT within sixty (60) days of this agreement: ® Affirmative Fair Housing Policy ® Affirmative Action/ Equal Opportunity Policy ® Conflict of Interest Policy ❑ Procurement Policy ❑ Uniform Relocation Act Policy ® Sexual Harassment Policy UCP PS19-02 Public Services -Free To Be Me - Transportation Services Packet Pg. 2255 16.D.4.a ® Procedure for meeting the requirements set forth in Section 3 of the Housing and Urban Development Act of 1968, as amended (12U.S.C. 794 1 u) ❑ Procedures for meeting the requirements set forth in Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. 794) ® Fraud Policy C. Environmental Review Requirement (ERR) - No program costs can be incurred until an environmental review of the proposed project is completed and approved. Further, the SUBRECIPIENT will not undertake any activity or commit any funds prior to the issuance of the CHS Notice to Proceed (NTP) letter. Violation of this provision may result in the denial of any reimbursement of funds under this Agreement. 1.2 PROJECT DETAILS A. Project Description/Project Budget Public Services - Free to Be Me Federal Amount Project Component 1: CDBG funds are to support salaries for staff and drivers to $75,000 transport persons with disabilities. Activities will include but not be limited to: transportation services throughout the week and may include weekends for adult persons with disabilities allowing them to access vital Life Skills, community inclusion events, employment training, day training, medical appointments, wellness activities, prescription pickup, shopping, and other vital activities for daily living. *Beneficiaries may be transported to various sites to enhance their life learning and social skills Total Federal Funds: 1 $75,000 The Subrecipient will accomplish the following checked project tasks: ❑ Pay all closing costs related to property conveyance ® Maintain and provide to the County, as requested, beneficiary income certification documentation ® Maintain and provide National Objective Documentation ® Provide Quarterly Reports on National Objective and project progress ® Required attendance by a representative from executive management at scheduled partnership meetings, as requested by CHS. ❑ Provide monthly construction and rehabilitation progress reports until completion of construction or rehabilitation. ❑ Identify Lead Project Manager ❑ Provide Site Design and Specifications ❑ Comply with Davis Bacon Labor Standards ® Comply with Section 3 and maintain documentation UCP P519-02 Public Services -Free To Be Me -Transportation Services Packet Pg. 2256 16.D.4.a ❑ Provide certified payroll weekly throughout construction and rehabilitation ❑ Comply with Uniform Relocation Act (i iRA), if necessary ❑ Ensure applicable numbers of units are Section 504/ADA accessible ❑ Ensure the applicable affordability period for the project is met B. National Objective The CDBG program funds awarded to Collier County must benefit low -moderate income persons (LMI). As such the Subrecipient shall be responsible for ensuring that all activities and beneficiaries meet the definition of ❑ LMA — Low/Mod Area Benefit ® LMC — Low/Mod Clientele Benefit ❑ LMH—Low/Mod Housing Benefit ❑ LM7 — Low/Mod Sob Benefit LMA: Must document where at Ieast 51 percent of the residents are LMI persons based on HUD determined eligible census tracts. Failure to achieve the national objective under this agreement will require repayment of the CDBG investment under this agreement. LMC: Must document that at Ieast 51 percent of persons served, are low to moderate income persons or households, in order to meet a CDBG National Objective. Failure to achieve the national objective under this agreement will require repayment of the CDBG investment under this agreement. LMH: Must document providing or improving permanent residential structures, which upon completion will be occupied by LMI households. Structures with three or more units must have at least 51 percent occupied by LMI households and structures with less than three units must be occupied by 100 percent LMI households. Failure to achieve the national objective under this agreement will require repayment of the CDBG investment under this agreement. LMJ: Must document job creation and retention. The LMI benefit national objective addresses activities designed to create or retain permanent jobs, at least 51 percent of which (computed on a full-time equivalent basis) will be made available to or held by LMI persons. Failure to achieve the national objective under this agreement will require repayment of the CDBG investment under this agreement. C. Performance Deliverables Program Deliverable Deliverable Supporting Submission Schedule Documentation Special Grant Condition Policies Policies as stated in this Within sixty (60) days of Section 1.1) agreement agreement execution Insurance Insurance Certificate Within 30 days of agreement execution and Annually within thirty 30 days of renewal Detailed Project Schedule Project Schedule Not Applicable Project Plans and Spec fications Site Plans and Specifications Not Applicable UCP PS19-02 Public Services -Free To Be Me -Transportation Services r. `' Packet Pg. 2257 16.D.4.a Subcontractor Log Subcontractor Log Not Applicable Submission of Progress Report Exhibit C Quarterly within 10 days following the end of the quarter. Final report due 60 days after a Bement ends Section 3 Report Quarterly report of new hire Quarterly information Davis -Bacon Act Certified Weekly Certified Payroll Not Applicable Payroll reports, forms and supporting documentation Financial and Compliance Audit Audit, Management Letter and Nine (9) months after FY end Exhibit E for Single Audit OR one hundred eighty (180) days after FY end Continued Use Certification Continued Use Affidavit, if Not Applicable applicable Revenue Plan for maintenance Plan approved by the County Not Applicable and Capital Reserve Program Income Reuse Plan I Plan Approved by the County Not Applicable D. Payment Deliverables Payment Deliverable Payment Supporting Documentation Submission Schedule Project Component 1: CDBG Submission of supporting documents must Submission of funds are to support salaries for be provided as backup as evidenced by monthly invoices. staff and drivers to transport invoice/Timecards/Payroll persons with disabilities. Registers/Summary/driver logs/canceled Activities will include but not be checks or banking documents/Exhibit B limited to: transportation services and any additional documentation as throughout the week and may requested. include weekends for adult persons with disabilities allowing 10% retainage released upon final Following close out them to access vital Social, monitoring clearance and meeting the monitoring Community and Life Skills National Objective inclusion events, employment training, medical appointments, wellness activities, prescription pickup, shopping, day treatment, and other vital activities *Beneficiaries maybe transported to various sites to enhance their life learning skills Final 10 percent of award amount will be paid upon completion of final monitoring clearance and documentation of meeting the National Objective. Failure by the subrecipient to achieve the National Objective will require repayment of the CDBG investment under this agreement. UCP PS19-02 Public Services -Free To Be Me -Transportation Services Packet Pg. 2258 16.D.4.a 1.3 PEIUOIl OF PERFORMANCE Services of the Subrecipient shall start on October 1, 2019 and shall end on September 30, 2020. 1.4 AGREEMENT AMOUNT The COUNTY agrees to make available (Seventy -Five Thousand) Dollars ($75,000.00) for use by the SUBRECIPIENT, during the term of the agreement (hereinafter, shall be referred to as the "Funds"). Modification to the "Budget and Scope" may only be made if approved in advance. Budgeted fund shifts among line items shall not be more than 10 percent of the total funding amount and does not signify a change in scope. Fund shifts that exceed 10 percent of the agreement amount shall only be made with Board approval. The County shall reimburse the SUBRECIPIENT for the performance of this agreement upon completion or partial completion of the work tasks, as accepted and approved by CHS. SUBRECIPIENT may not request disbursement of CDBG funds until funds are needed for eligible costs, and all disbursement requests must be limited to the amount needed at the time of the request. SUBRECIPIENT may expend funds only for allowable costs resulting from obligations incurred during the term of this agreement. Invoices for work performed are required every month. If no work has been performed during that month, or if the SUBRECIPIENT is not yet prepared to send the required backup, a $0 invoice will be required. Explanations may be required if two consecutive months of $0 invoices are submitted. Payments shall be made to the SUBRECIPIENT, when requested, as work progresses but, not more frequently than once per month. Reimbursement will not occur if Subrecipient fails to perform the minimum level of service required by this agreement. Final invoices are due no later than 90 days after the end of the agreement. Work performed during the term of the program but not invoiced within 90 days after the end of the agreement may not be processed without written authorization from the Grant Coordinator. The County Manager or designee may extend the term of this agreement for a period of up to 180 days after the end of the agreement. Extensions must be authorized, in writing, by formal letter to the SUBRECIPIENT. No payment will be made until approved by CHS for grant compliance and adherence to any and all applicable Local, State, or Federal requirements. Except where disputed for noncompliance, payment will be made upon receipt of a properly completed invoice and in compliance with §218.70, Florida Statutes, otherwise known as the "Local Government Prompt Payment Act." UCP PSG "2 Public Services -Free To Be Me -Transportation Services - Packet Pg. 22 971 16.D.4.a 1.5 COST PRINCIPLES Payments to the SUBRECIPIENT are governed by the Federal grant management rules for cost allowability found at 2 CFR 200 Subpart E-Cost Principles. For the purposes of this section (Section 1.5-Cost Principles) of this agreement, SUBRECIPIENT is defined as a described in 2 CFR 200.93. Accordingly, payments will be made on a cost reimbursement basis. Each request for reimbursement shall identify the associated project and approved project task(s) listed under this Scope of Work. The SUBRECIPIENT may only incur direct costs that may be attributed specifically to the projects referenced above, as defined in 2 CFR 200.413. The SUBRECIPIENT must provide adequate documentation for validating costs incurred. Payments to SUBRECIPIENT'S contractors and vendors are conditioned upon compliance with the procurement requirements provided for in 2 CFR 200.318-200.326. Allowable costs incurred by the SUBRECIPIENTS and Contractors shall comply with 2 CFR Subpart E-Cost Principles. A Developer is not subject to 2 CFR Subpart E; however, the COUNTY is subject to 2 CFR Subpart E and may impose requirements upon the Developer, in order for the COUNTY to remain compliant with its obligation to follow 2 CFR Subpart E. The Developer will use adequate internal controls and maintain necessary source documentation for all costs incurred and adhere to any other accounting requirements included in this agreement. 1.6 NOTICES Notices required by this agreement shall be in writing and delivered via mail (postage prepaid), commercial courier, personal delivery, or sent by facsimile or other electronic means. Any notice delivered or sent as aforesaid shall be effective on the date of delivery or sending. All notices and other written communications under this agreement shall be addressed to the individuals in the capacities indicated below, unless otherwise modified by subsequent written notice. COLLIER COUNTY ATTENTION: Rose Munoz, Grant Coordinator 3339 E Tamiami Trail, Suite 211 Naples, Florida 34112 Email: Rosa.Munoz@colliercountyfl.g_ov Telephone: (239) 252-57,13 SUBRECIPIENT ATTENTION: Kirk Zaremba and Cassy Beaver United Cerebral Palsy of Southwest Florida, Inc. 9040 Sunset Drive Miami, FL 33173 Email:kzaremba@sunrisegroup.org cassandrabeavcr@sunrisegroup.org Telephone: (305)-273-3055 & (239)-643-5338 Ext 101 ucp P519--02 Q Public Services -Free To Be Me - Transportation Services Packet Pg. 2260 16.D.4.a PART H GRANT CONTROL REQUIREMENTS 2.1 AUDITS At any time during normal business hours and as often as the COUNTY (and/or its representatives) may deem necessary, the SUBRECIPIENT shall make available all records, documentation, and any other data relating to all matters covered by the agreement for review, inspection or audit. Any deficiencies noted in audit reports must be fully cleared by the SUBRECIPIENT within 30 days after receipt by the organization. Failure of the organization to comply with the above audit requirements will constitute a violation of this contract and may result in the withholding of future payments. The SUBRECIPIENT hereby agrees to have an annual agency audit conducted in accordance with current GRANTEE policy concerning SUBRECIPIENT audits. The determination of amounts of Federal awards expended shall be in accordance with guidelines established by 2 CPR Part 200, Subpart F-Audit Requirements. 2.2 RECORDS AND DOCUMENTATION The SUBRECIPIENT shall maintain sufficient records, in accordance with 24 CFR 570.506, to determine compliance with the requirements of this agreement, the CDBG Program, and all other applicable laws and regulations. This documentation shall include, but is not limited to, the following: A. All records required by CDBG regulations. B. SUBRECIPIENT shall keep and maintain public records that ordinarily and necessarily would be required by COUNTY in order to perform the service. C. All reports, plans, surveys, information, documents, maps, books, records, and other data procedures developed, prepared, assembled, or completed by the SUBRECIPIENT for this agreement shall be made available to the COUNTY, by the SUBRECIPIENT, at any time, upon request by the COUNTY or CHS. Materials identified in the previous sentence shall be in accordance with generally accepted accounting principles (GAAP), procedures and practices, which sufficiently and properly reflect all revenues and expenditures of funds provided directly or indirectly by this agreement, including matching funds and Program Income. These records shall be maintained to the extent of such detail as will properly reflect all net costs, direct and indirect labor, materials, equipment, supplies and services, and other costs and expenses of whatever nature for which reimbursement is claimed under the provisions of this agreement. UCP PS19-02 Public Services -Free To Be Me -Transportation Services Pa Le 8 Packet Pg. 2261 16.D.4.a D. Upon completion of all work contemplated under this agreement, copies of all documents and records relating to this agreement shall be surrendered to CHS, if requested. In any event, SUBRECIPIENT shall keep all documents and records in an orderly fashion, in a readily accessible, permanent, and secured location for five (5) years after the date of submission of the annual performance and evaluation report, as prescribed in 2 CFR 200.333, with the following exception: if any litigation, claim, or audit is started before the expiration date of the five (5) year period, the records will be maintained until all litigation, claim, or audit findings involving these records are resolved. The COUNTY shall be informed, in writing, if an agency ceases to exist after closeout of this agreement of the address where the records are to be kept, as outlined in 2 CFR 200.336. The SUBRECIPIENT shall meet all requirements for retaining public records and transfer, at no cost to COUNTY, all public records in possession of the SUBRECIPIENT upon termination of the contract and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must be provided to the COUNTY in a format that is compatible with the information technology systems of the COUNTY. IF THE SUBRECIPIENT HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT 239--252--6832, Michael.Cox a(�,colliercountyfl.l!ov, 3299 Tamiami Trail E, Naples FL 34112. E. SUBRECIPIENT shall maintain records showing compliance with the Davis -Bacon Act of 1931, including files containing contractor payrolls, employee interviews, Davis -Bacon wage rates, and administrative cross-referencing. SUBRECIPIENT shall maintain records showing contractor compliance with the Contract Work Hours and Work Safety Law. Similarly, the SUBRECIPIENT shall maintain records showing compliance with federal purchasing requirements and with other federal requirements for grant implementation. F. SUBRECIPIENT will be responsible for the creation and maintenance of income eligible files on clients served and documentation that all households are eligible under HUD Income Guidelines. The SUBRECIPIENT agrees that CHS shall be the final arbiter on the SUBRECIPIENT's compliance. G. SUBRECIPIENT shall document how the National Objective(s), as defined in 24 CFR 570.208 and the eligibility requirement(s) under which funding has been received, have been met. These also include special requirements, such as necessary and appropriate UCP PS19-02 Public Services -Free To Be Me - Transportation Services Page 9 Packet Pg. 2262 16.D.4.a determinations, as defined in 24 CFR 570.208, income certification, and written agreements with beneficiaries, where applicable. H. SUBRECIPIENT shall provide the public with access to public records on the same terms and conditions that the COUNTY would provide the records and at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes or as otherwise provided by law. SUBRECIPIENT shall ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by 2 CFR 200.336 and 2 CFR 200.337. During the term, SUBRECIPIENT shall submit an annual audit monitoring report (Exhibit E) to the COUNTY no later than nine (9) months after the Single Audit (or one hundred eighty (180) days for Subrecipients exempt from Single Audit), after the SUBRECIPIENT' S fiscal year end. The COUNTY will conduct an annual financial and programmatic review. SUBRECIPIENT agrees that CHS may carry out no less than one (1) annual on -site monitoring visit and evaluation activities, as determined necessary. At the COUNTY's discretion, a desk top review of the activities may be conducted in lieu of an on -site visit. The continuation of this agreement is dependent upon satisfactory evaluations. The SUBRECIPIENT shall, upon the request of CHS, submit information and status reports required by CHS or HUD to enable CHS to evaluate said progress and to allow for completion of reports required. The SUBRECIPIENT shall allow CHS or HUD to monitor the SUBRECIPIENT on site. Such site visits may be scheduled or unscheduled, as determined by CHS or HUD. COUNTY will monitor the performance of the SUBRECIPIENT in an attempt to mitigate fraud, waste, abuse, or non-performance, based on goals and performance standards, as stated, with all other applicable laws, regulations, and policies governing the funds provided under this agreement further defined by 2 CFR 200.331. Substandard performance, as determined by the COUNTY, will constitute noncompliance with this agreement. If corrective action is not taken by the SUBRECIPIENT within a reasonable period of time after being notified by the COUNTY, contract suspension or termination procedures will be initiated. SUBRECIPIENT agrees to provide HUD, the HUD Office of Inspector General, the General Accounting Office, the COUNTY, or the COUNTY's internal auditor(s) access to all records related to performance of activities in this agreement. 2.4 PREVENTION OF FRAUD AND ABUSE SUBRECIPIENT shall establish, maintain, and utilize internal systems and procedures sufficient to prevent, detect, and correct incidents of waste, fraud, and abuse in the performance of this agreement and to provide for the proper and effective management of all Program and Fiscal activities of the agreement. SUBRECIPIENT's internal control systems and all transactions and UCP PS19-02 Public Services -Free To Be Me -Transportation Services Page 10 ��ba Packet Pg. 2263 16.D.4.a other significant events shall be clearly documented, and the documentation shall be readily available for monitoring by COUNTY. SUBRECIPIENT shall provide COUNTY with complete access to all of its records, employees, and agents for the purpose of monitoring or investigating the performance of the Agreement. SUBRECIPIENT shall fully cooperate with COUNTY's efforts to detect, investigate, and prevent waste, fraud, and abuse. SUBRECIPIENT may not discriminate against any employee or other person who reports a -violation of the terms of this Agreement, or of any law or regulation to COUNTY or to any appropriate law enforcement authority, if the report is made in good faith. 2.5 CORRECTIVE ACTION Corrective action plans may be required for noncompliance, nonperformance, or unacceptable performance under this contract. Penalties may be imposed for failures to implement or to make acceptable progress on such corrective action plans. In order to effectively enforce COUNTY Resolution No. 2013-228, CHS has adopted an escalation policy to ensure continued compliance by Subrecipients, Developers, or any entity receiving grant funds from CHS. CHS's policy for escalation for non-compliance is as follows: Initial non-compliance may result in Findings or Concerns being issued to the SUBRECIPIENT, which will require a corrective action plan be submitted to the COUNTY within 15 days following issuance of the report. • Any pay requests that have been submitted to the COUNTY for payment will be held until the corrective action plan has been submitted. • CHS will be available to provide Technical Assistance (TA) to the SUBRECIPIENT, as needed, in order to correct the non-compliance issue. 2. If in the case SUBRECIPIENT fails to submit the corrective action plan in a timely manner to the COUNTY, the COUNTY may require a portion oft -he awarded grant amount be returned to the COUNTY. • The COUNTY may require upwards of five percent (5%) of the award amount be returned to the COUNTY, at the discretion of the Board of County Commissioners. • The entity may be denied future consideration as set forth in Resolution No. 2013-228. UCP PS19-02 Public Services -Free To Be Me -Transportation Services rage 11 ,ovo} Packet Pg. 2264 16.D.4.a 3. If in the case SUBRECIPIENT continues to fail to correct the outstanding issue or repeats an issue that was previously corrected and has been informed by the COUNTY of their substantial non-compliance by certified mail; the COUNTY may require a portion of the awarded grant amount or the amount of the CDBG investment for acquisition of the properties conveyed, be returned to the COUNTY. • The COUNTY may require upwards often percent (10%) of the award amount be returned to the COUNTY, at the discretion of the Board of County Commissioners. • The SUBRECIPIENT will be considered in violation of Resolution No. 2013- 228. 4. If in the case, after repeated notification, SUBRECIPIENT continues to be substantially non -compliant, the COUNTY may recommend the contract or award be terminated. • The COUNTY will make a recommendation to the Board of County Commissioners to immediately terminate the agreement or contract. The SUBRECIPIENT will be required to repay all funds disbursed by the COUNTY for the project that was terminated. This includes the amount invested by the COUNTY for the initial acquisition of properties or other activities. ■ SUBRECIPIENT will be considered in violation of Resolution No. 2013-228. If in the case SUBRECIPIENT has multiple agreements with the COUNTY, and is found to be non -compliant, the above sanctions may be imposed across all awards at the BCC's discretion. 2.6 REPORTS Reimbursement may be contingent upon the timely receipt of complete and accurate reports required by this agreement, and on the resolution of monitoring findings identified pursuant to this agreement, as deemed necessary by the County Manager or designee. During the term, SUBRECIPIENT shall submit quarterly progress reports to the COUNTY on the 1 Oth day of January, April, July, and October, respectively, for the prior quarter period end. As part of the report submitted in October, the SUBRECIPIENT also agrees to include, a comprehensive final report covering the agreed -upon Program objectives, activities, and expenditures including, but not limited to, performance data on client feedback with respect to the goals and objectives set forth in Exhibit "C". Exhibit "C" contains an example reporting form to be used in fulfillment of this requirement. Other reporting requirements may be required by the County Manager or UCP PS19-02 Public Services -Free To Be Me -Transportation Services Pape 12 Packet Pg. 2265 16.D.4.a designee, in the event of Program changes; the need for additional information or documentation arises; and/or legislative amendments are enacted. Reports and/or requested documentation not received by the due date shall be considered delinquent and may be cause for default and termination of this agreement. UCP PS19- 02 Public Services -Free To Be Me - Transportation Services Page 13 (OVI Packet Pg. 2266 16.D.4.a PART III TERMS AND CONDITIONS 3.1 SUBCONTRACTS No part of this agreement may be assigned or subcontracted without the written consent of the COUNTY, which consent, if given at all, shall be at the COUNTY's sole discretion and judgment. 3.2 GENERAL COMPLIANCE The SUBRECIPIENT agrees to comply with the requirements of Title 24 of the Code of Federal Regulations, Part 570 (the U.S. Housing and Urban Development regulations concerning Community Development Block Grants (CDBG)), including subpart K of these regulations, except that (1) the SUBRECIPIENT does not assume the recipient's environmental responsibilities described in 24 CFR 570.604; (2) the SUBRECIPIENT does not assume the recipient's responsibility for initiating the review process under the provisions of 24 CFR Part 52; (3) the SUBRECIPIENT is required to follow federal procurement; and (4) for Developers, revenue generated is not considered program income. The CDBG program was funded through the Housing and Community Development Act of 1974. The SUBRECIPIENT also agrees to comply with all other applicable laws, regulations, and policies governing the funds provided under this agreement. The SUBRECIPIENT further agrees to utilize funds available under this agreement to supplement rather than supplant funds otherwise available. 3.3 INDEPENDENT CONTRACTOR Nothing contained in this agreement is intended to, or shall be construed in any manner, as creating or establishing the relationship of employer/employee between the parties. The SUBRECIPIENT shall at all times remain an "independent contractor" with respect to the services to be performed under this agreement. The COUNTY shall be exempt from payment of all Unemployment Compensation, FICA, retirement, life and/or medical insurance, and Workers' Compensation Insurance, as the SUBRECIPIENT is an independent contractor. 3.4 AMENDMENTS The COUNTY or SUBRECIPIENT may amend this agreement, at any time, provided that such amendments make specific reference to this agreement, and are executed in writing, signed by a duly authorized representative of each organization, and approved by the COUNTY'S governing body. Such amendments shall not invalidate this agreement, nor relieve or release the COUNTY or SUBRECIPIENT from its obligations under this agreement. The COUNTY may, in its discretion, amend this agreement to conform with Federal, State, or Local governmental guidelines, policies, and available funding amounts, or for other reasons. If such amendments result in a change in the funding, the scope of services, or schedule of the UCP PS19-02 Public Services -Free To Be Me - Transportation Services Page 14 Packet Pg. 2267 16.D.4.a activities to be undertaken as part of this agreement, such modifications will be incorporated only by written amendment, signed by both COUNTY and SUBRECIPIENT. 3.5 AVAILABILITY OF FUNDS The parties acknowledge that the Funds originate from CDBG grant funds from HUD and must be implemented in full compliance with all of HUD's rules and regulations and any agreement between COUNTY and HUD governing CDBG funds pertaining to this agreement. In the event of curtailment or non -production of said federal funds, or the reduction of funds awarded by HUD to Collier County, to a level, determined by the County Manager, to be insufficient to adequately administer the project, the financial sources necessary to continue to pay the SUBRECIPIENT all or any portions of the funds will not be available. In either event, the COUNTY may terminate this agreement, which termination shall be effective as of the date that it is determined by the County Manager or designee, in his/her sole discretion and judgment, that the funds are no longer available. In the event of such termination, the SUBRECIPIENT agrees that it will not look to, nor seek to hold the COUNTY, nor any individual member of the County Commissioners and/or County Administration, personally liable for the performance of this agreement, and the COUNTY shall be released from any further liability to SUBRECIPIENT under the terms of this agreement. 3.6 INDEMNIFICATION To the maximum extent permitted by Florida law, the SUBRECIPIENT shall indemnify and hold harmless the COUNTY, its officers, agents, and employees from any and all claims, liabilities, damages, losses, costs, and causes of action which may arise out of an act, omission, including but not limited to, reasonable attorneys' fees and paralegals' fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the SUBRECIPIENT or any of its agents, officers, servants, employees, contractors, patrons, guests, clients, licensees, invitees, or any persons acting under the direction, control, or supervision of the SUBRECIPIENT in the performance of this agreement. This indemnification obligation shall not be construed to negate, abridge, or reduce any other rights or remedies, which otherwise may be available to an indemnified party or person described in this paragraph. The SUBRECIPIENT shall pay all claims and losses of any nature whatsoever in connection therewith and shall defend all suits in the name of the COUNTY and shall pay all costs (including attorney's fees) and judgments which may issue there- on. This Indemnification shall survive the termination and/or expiration of this agreement. This section does not pertain to any incident arising from the sole negligence of COUNTY. The foregoing indemnification shall not constitute a waiver of sovereign immunity beyond the limits set forth in Section 768.28, Florida Statutes. This section shall survive the expiration of termination of this agreement. 3.7 GRANTEE RECOGNITION/SPONSORSHIPS The SUBRECIPIENT agrees that all notices, informational pamphlets, press releases, advertisements, descriptions of the sponsorships of the Program, research reports, and similar UCP PS19-02 Public Services -Free To Be Me -Transportation Services Page 15 0 Packet Pg. 2268 16.D.4.a 3.8 public notices, whether printed or digitally prepared and released by the SUBRECIPIENT for, on behalf of, and/or about the Program shall include the statement: "FINANCED IN PART BY U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT (HUD) AND COLLIER COUNTY COMMUNITY AND HUMAN SERVICES DIVISION" and shall appear in the same size letters or type as the name of the SUBRECIPIENT. This design concept is intended to disseminate key information regarding the development team, as well as Equal Housing Opportunity, to the general public. Construction signs shall comply with applicable COUNTY codes. DEFAULTS, REMEDIES, AND TERIVINATION In accordance with 2 CFR 200.339, this agreement may also be terminated for convenience by either the COUNTY or the SUBRECIPIENT, in whole or in pant, by setting forth the reasons for such termination, the effective date, and, in the case of partial terminations, the portion to be terminated. However, if in the case of a partial termination, the COUNTY determines that the remaining portion of the award will not accomplish the purpose for which the award was made, the COUNTY may terminate the award in its entirety. The following actions or inactions by SUBRECIPIENT shall constitute a Default under this agreement: A. Failure to comply with any of the rules, regulations, or provisions referred to herein, or such statutes, regulations, executive orders, and HUD guidelines, policies, or directives as may become applicable at any time. B. Failure, for any reason, of the SUBRECIPIENT to fulfill in a timely and proper manner its obligations under this agreement. C. Ineffective or improper use of funds provided under this agreement. D. Submission by the SUBRECIPIENT to the COUNTY reports that are incorrect or incomplete in any material respect. E. Submission by the SUBRECIPIENT of any false certification. F. Failure to materially comply with any terms of this agreement. G. Failure to materially comply with the terms of any other agreement between the COUNTY and the SUBRECIPIENT relating to the project. UCP PS19-02 Public Services -Free To Be Me - Transportation Services Page 16 Packet Pg. 2269 16.D.4.a In the event of any default by SUBRECIPIENT under this agreement, the COUNTY may seek any combination of one or more of the following remedies: A. Require specific performance of the agreement, in whole or in part. B. Require the use of, or change in, professional property management. C. Require immediate repayment by SUBRECIPIENT to the COUNTY of all CDBG funds that SUBRECIPIENT has received under this agreement. D. Apply sanctions, if determined by the COUNTY to be applicable. E. Stop all payments, until identified deficiencies are corrected. F. Terminate this agreement by giving written notice to SUBRECIPIENT of such termination and specifying the effective date of such termination. If the agreement is terminated by the COUNTY, as provided herein, SUBRECIPIENT shall have no claim of payment or claim of benefit for any incomplete project activities undertaken under this agreement. 3.9 REVERSION OF ASSETS In the event of a termination of this agreement and in addition to any and all other remedies available to the COUNTY (whether under this agreement, or at law, or in equity), the SUBRECIPIENT shall immediately transfer to the COUNTY any property on hand at the time of termination (or expiration) and any accounts receivable attributable to the use of CDBG funds, per 24 CFR 570.503(b)(7). The COUNTY's receipt of any funds on hand at the time of termination shall not waive the COUNTY's right (nor excuse SUBRECIPIENT's obligation) to recoup all or any portion of the funds or property, as the COUNTY may deem necessary. Regulations regarding real property are subject to 2 CFR 200.311 and as otherwise provided at 24 CFR 570.503(b)(7). 3.10 INSURANCE SUBRECIPIENT shall not commence any work and/or services pursuant to this agreement until all insurance required, as outlined in Exhibit "A" and 2 CFR 200.310, has been obtained, and said insurance shall be carried, at all times, during SUBRECIPIENT's performance under the agreement. 3.11 ADMINISTRATIVE REQUMEMENTS The SUBRECIPIENT agrees to perform the Scope of Work in compliance with the Grant Budget and the Scope of Work (Part 1), the Uniform Administrative Requirements, Cost Principles and UCP PS19-02 Public Services -Free To Be Me - Transportation Services Page 17 Packet Pg. 2270 16.D.4.a Audit Requirements for Federal Awards (2 CFR 200 et seq.), and the federal regulations for the Community Development Block Grant (24 CFR 570 et seq.). 3.12 PURCHASING SUBRECIPIENT is required to follow Federal Procurement standards (2 CFR 200318 through .326) and Collier County's Procurement Ordinance 92017-08, as amended. Current purchasing thresholds are: Range: Competition Required $0 - $3,000 Single Quote with documentation $3,000 - $50,000 3 Written Quotes $50,000+ Formal Solicitation (ITB, RFP, etc. All improvements specified in Part 1. Scope of Work shall be performed by SUBRECIPIENT employees, or shall be put out to competitive bidding, under a procedure acceptable to the COUNTY and Federal requirements. The SUBRECIPIENT shall enter into contracts for improvements with the lowest, responsible and qualified bidder. Contract administration shall be handled by the SUBRECIPIENT and monitored by CHS, which shall have access to all records and documents related to the project. 3.13 PROGRAM GENERATED INCOME No Program Income is anticipated. In the event Program Income is derived from the use of CDBG funds disbursed under this agreement, such Program Income shall be utilized by the SUBRECIPIENT for CDBG-eligible activities, approved by COUNTY. Any "Program Income" (as such term is defined under applicable Federal regulations) gained from any activity of the SUBRECIPIENT funded by CDBG funds shall be reported to the COUNTY through an annual program income re -use plan, utilized by the SUBRECIPIENT accordingly, and shall be in compliance with 2 CFR 200.307 and 24 CFR 570.503(c) in the operation of the Program. When program income is generated by an activity that is only partially assisted with CDBG funds, the income shall be prorated to reflect the percentage of CDBG funds used. In the event there is a program income balance at the end of the Program Year, such balance shall revert to the COUNTY's Community Block Grant Program, for further reallocation. 3.14 GRANT CLOSEOUT PROCEDURES SUBRECIPIENT's obligation to the COUNTY shall not end until all closeout requirements are Q completed. The SUBRECIPIENT may close out the project with the COUNTY after the five (5) year continued use period has been met (for public services, "after the expiration of the Agreement"). The continued use period shall commence with the later of the Subrecipient meeting the National Objective or the recording of lien and/or deed restriction documentation). Activities during this closeout period shall include, but are not limited to making final payments, disposing of program assets (including the return of all unused materials, equipment, program income ucP PS19-02 Public Services Free To Be Me - Transportation Services Page 18 Od Packet Pg. 2271 16.D.4.a balances, and receivable accounts to the COUNTY), and determining the custodianship of records. In addition to the records retention outlined in Part 2.2, the SUBRECIPIENT shall comply with Section 119.021, Florida Statutes regarding records maintenance, preservation, and retention. A conflict between state and federal law records retention requirements will result in the more stringent law being applied, such that the record must be held for the longer duration. Any balance of unobligated funds that have been advanced or paid must be returned to the COUNTY. Any funds paid exceeding the amount SUBRECIPIENT is entitled to under the terms and conditions of this agreement must be refunded to the COUNTY. SUBRECIPIENT shall also produce records and information that complies with Section 215.97, Florida Single Audit Act. Closeout procedures must tape place in accordance with 2 CFR 200.343. 3.15 OPPORTUNITIES FOR RESIDENTS AND CIVIL RIGHTS COMPLIANCE The SUBRECIPIENT agrees that no person shall be excluded from the benefits of, or be subjected to, discrimination under any activity carried out by the performance of this agreement on the basis of race, color, disability, national origin, religion, age, familial status, or sex. Upon receipt of evidence of such discrimination, the COUNTY shall have the right to terminate this agreement. To the greatest extent feasible, lower -income residents of the project areas shall be given opportunities for training and employment; and to the greatest feasible extent eligible business concerns located in or owned in substantial pant by persons residing in the project areas shall be awarded contracts in connection with the project. The SUBRECIPIENT shall comply with Section 3 of the Housing and Community Development Act of 1968. 3.16 OPPORTUNITIES FOR SMALL AND MINORITY/WOMEN OWNED BUSINESS ENTERPRISES The SUBRECIPIENT will use its best efforts to afford small businesses, minority business enterprises, and women's business enterprises the maximum practicable opportunity to participate in the performance of this contract. As used in this contract, the terms "small business" means a business that meets the criteria set forth in section 3(a) of the Small Business Act, as amended (15 U.S.C. 632), and "minority and women's business enterprise" means a business at least 51 percent owned and controlled by minority group members or women. For the purpose of this definition, "minority group members" are Afro-Americans, Spanish-speaking, Spanish surnamed or Spanish - heritage Americans, Asian -Americans, and American Indians. The SUBRECIPMNT may rely on written representations by businesses regarding their status as minority and female business enterprises in lieu of an independent investigation. 3.17 PROGRAM BENEFICIARIES At least 51 percent of the beneficiaries of a project funded through this agreement must be low - and moderate- income persons or presumed to be low- to moderate- income persons based on applicable regulation, if the agreement is meeting a national objective through a LNU strategy. If UCP PS19-02 Public Services -Free To Be Me -Transportation Services Page 19 Packet Pg. 2272 16.D.4.a the project is located in an entitlement city, as defined by HUD, or serves beneficiaries countywide, more than 30 percent of the beneficiaries directly assisted under this agreement must reside in unincorporated Collier County or in municipalities participating in the COUNTY'S Urban County Qualification Program. The project shall assist beneficiaries as defined above for the time period designated in Exhibit "C" of this agreement. 3.18 AFFIRMATIVE ACTION The SUBRECIPIENT agrees that it shall be committed to carry out, pursuant to the COUNTY's specifications, an Affirmative Action Program, in keeping with the principles as provided in President's Executive Order 11246 of September 24, 1966. The COUNTY shall provide Affirmative Action guidelines to the SUBRECIPIENT to assist in the formulation of such program. The SUBRECIPIENT shall submit a plan for an Affirmative Action Program for approval prior to the award of funds. The Affirmative Action will need to be updated throughout the continued use period and must be submitted to COUNTY within 30 days of update/modification. 3.19 CONFLICT OF INTEREST The SUBRECIPIENT covenants that no person under its employ, who presently exercises any functions or responsibilities in connection with the Project, has any personal financial interest, direct or indirect, in the Project areas or any parcels therein, which would conflict in any manner or degree with the performance of this agreement, and that no person having any conflict of interest shall be employed by or subcontracted by SUBRECIPIENT. The SUBRECIPIENT covenants that it will comply with all provisions of 24 CFR 570.611 "Conflict of Interest", 2 CFR 200.318, and the State and County statutes, regulations, ordinances, or resolutions governing conflicts of interest. The SUBRECIPIENT will notify the COUNTY, in writing, and seek COUNTY approval prior to entering into any contract with an entity owned in whole or in part by a covered person, or an entity owned or controlled in whole or in part by the SUBRECIPIENT. The COUNTY may review the proposed contract to ensure that the contractor is qualified, and the costs are reasonable. Approval of an identity of interest contract will be in the COUNTY's sole discretion. This provision is not intended to limit SUBRECIPIENT's ability to self -manage the projects using its own employees. Any possible conflict of interest on. the part of the SUBRECIPIENT, its employees, or its contractors shall be disclosed, in writing, to CHS provided, however, that this paragraph shall be interpreted in such a manner so as not to unreasonably impede the statutory requirement that maximum opportunity be provided for employment of and participation of low and moderate - income residents of the project target area. UCP PS19-02 Public Services -Free To Be Me -Transportation Services Page 20 1• Packet Pg. 2273 16.D.4.a 3.20 RELIGIOUS ORGANIZATIONS CDBG funds may be used by religious organizations or on property owned by religious organizations only in accordance with requirements set in Section 24 CFR 570.2000). The SUB -RECIPIENT shall comply with First Amendment Church/State principles as follows: A. It will not discriminate against any employee or applicant for employment on the basis of religion and will not limit employment or give preference in employment to persons on the basis of religion. B. It will not discriminate against any person applying for public services on the basis of religion and will not limit such services or give preference to persons on the basis of religion. C. It will retain its independence from Federal, State, and Local governments and may continue to carry out its mission, including the definition, practice, and expression of its religious beliefs, provided it does not use direct CDBG funds to support any inherently religious activities, such as worship, religious instruction, or proselytizing. D. The funds shall not be used for the acquisition, construction, or rehabilitation of structures to the extent that those structures are used for inherently religious activities. Where a structure is used for both eligible and inherently religious activities, CDBG funds may not exceed the cost of those portions of the acquisition, construction, or rehabilitation that are attributable to eligible activities in accordance with the cost accounting requirements applicable to CDBG funds in this part. Sanctuaries, chapels, or other rooms that a CDBG funded religious congregation uses as its principal place of worship, however, are ineligible for CDBG funded improvements. 3.21 INCIDENT REPORTING If services to clients are to be provided under this agreement, the SUBRECIPIENT and any subcontractors shall report knowledge or reasonable suspicion of abuse, neglect, or exploitation of a child, aged person, or disabled adult to the COUNTY. 3.22 SEVERABILITY Should any provision of the agreement be determined to be unenforceable or invalid, such a determination shall not affect the validity or enforceability of any other section or part thereof. UCP PS19-02 Public Services -Free To Be Me -Transportation Services Page 21 Packet Pg. 2274 16.D.4.a PART IV GENERAL PROVISIONS 4.1 24 CFR 570 as amended- All the regulations regarding the CDBG program hiips://www.ecfr. ov/cgi-bin/text-idx?tpl�/eefrbro_wse/Title24/24cft570_main_02.tp1 4.2 24 CFR 58 - The regulations prescribing the Environmental Review procedure. https://www.ecfr.gov/cgi-bin/text-idx?ipl=/eefrbrowse/Title24/24eft58_main 02.tpI 4.3 Section 104(b) and Section 109 of Title I of the Housing and Community Development Act of 1974 as amended h s.// ortal.hud. ov/hud ortal/HUD?src=/ ro am offices/fair housing equal a /FHLaws/10 9 4.4 The Fair Housing Act (42 U.S.C. 3601-20) Reasonable Accommodations Under the Fair Housing Act. littD://www.hud.eov/offices/fheo/librarvlhuddoistatement.pdfbttps://www.hud.aov/program offic es/fan;�housing equal_ opp/ReasonableAccommodationsl5 Executive Order 11063 -- Equal Opportunity in Housing Mips://www.hud.gov/program_ offices/fair housing equal_ opp/FHLaws/EX011063 Executive Order 11259 - Leadership & Coordination of Fair Housing in Federal Programs httDs://www. archives. P-ov/federal-register/codification/executive-order/l2259.html 24 CFR Part 107 - Non- Discrimination and Equal Opportunity in Housing under E.O. hops://www.law.comell.edu/cfr/text(24/part-107 4.5 Title VI of the Civil Rights Act of 1964 as amended, Title VIII of the Civil Rights Act of 1968, as amended htWs://www.hud.gov/pEowamdescription/title6 4.6 24 CFR 570.601 Subpart K - The regulations issued pursuant to Executive Order 11063 which prohibits discrimination and promotes equal opportunity in housing. Ins://www.gRo.ggv/fdsys/pka/CFR-2007-title24-vol3/pdf/CFR 2007-title24-vol3-sec570- 602.pdf 4.7 Executive Order 11246 ("Equal Employment Opportunity"), as amended by Executive Orders 11375 and 12086 - which establishes hiring goals for minorities and women on projects assisted with federal funds and as supplemented in Department of Labor regulations. EO 11246: hops://www.hud.gov//program offices/fair housing equal_ opp/FHLaws/EX011246 EO 11375 and 12086: see item #8 below ucP PS19-02 Public Services -Free To Be Me - Transportation Services Page 22 PTO Packet Pg. 2275 16.D.4.a 4.8 Title VII of the 1968 Civil Rights Act as amended by the Equal Employment Opportunity Act of 1972,42 USC § 2000e, et. seq. The SUBRECIPIENT will, in all solicitations or advertisements for employees placed by or on behalf of the SUBRECIPIENT, state that it is an Equal Opportunity or Affirmative Action employer. https://www.hud.gov/programdesgdption/title6 4 4.9 24 CFR 13 5 — Regulations outlining requirements of Section 3 of the Housing and Urban Development Act of 1968, as amended. Compliance with the provisions of Section 3 of the HUD Act of 1968, as amended, and as implemented by the regulations set forth in 24 CFR 135, and all applicable rules and orders issued hereunder prior to the execution of this contract, shall be a condition of the Federal financial assistance provided under this contract and binding upon the COUNTY, the SUBRECIPIENT and any of the SUBRECIPIENT's Subrecipients and subcontractors. Failure to fulfill these requirements shall subject the COUNTY, the SUBRECIPIENT and any of the SUBRECIPIENT's Subrecipients and subcontractors, their successors and assigns, to those sanctions specified by the agreement through which Federal assistance is provided. The SUBRECIPIENT certifies and agrees that no contractual or other disability exists that would prevent compliance with these requirements. The SUBRECIPIENT further agrees to comply with these "Section 3" requirements and to include the following language in all subcontracts executed under this agreement: "The work to be performed under this agreement is a project assisted under a program providing direct Federal financial assistance from HUD and is subject to the requirements of Section 3 of the Housing and Urban Development Act of 1968, as amended (12 U.S.C. 1701). Section 3 requires that, to the greatest extent feasible, opportunities for training and employment be given to low- and very low-income residents of the project area, and that contracts for work in connection with the project be awarded to business concerns that provide economic opportunities for Iow- and very low-income persons residing in the metropolitan area in which the project is located." The SUBRECIPIENT further agrees to ensure that opportunities for training and employment arising in connection with a housing rehabilitation (including reduction and abatement of lead - based paint hazards), housing construction, or other public construction project are given to low - and very low-income persons residing within the metropolitan area in which the CDBG-funded project is located; where feasible, priority should be given to low- and very low-income persons within the service area of the project or the neighborhood in which the project is located, and to low- and very low- income participants in other HUD programs; and award contracts for work undertaken in connection with a housing rehabilitation (including reduction and abatement of lead - based paint hazards), housing construction, or other public construction project to business concerns that provide economic opportunities for low- and very low-income persons residing within the metropolitan area in which the CDBG-funded project is located; where feasible, priority should be given to business concerns that provide economic opportunities to low- and very low- income residents within the service area or the neighborhood in which the project is located, and to low- and very low-income participants in other HUD programs. UCP PS 19-02 Public Services -Free To Be Me --Transportation Services Page 23 Packet Pg. 2276 16.D.4.a ifts://www.hud.gov/sites/documents/DOC 12047.PDF The SUBRECIPIENT certifies and agrees that no contractual or other legal incapacity exists that would prevent compliance with these requirements. htts://www.ecfr. ov/c i-bin/text-idx?c=ecfr& 1=/ccfrbrowse/Title24/24efi•135 main 02.t 1 4.10 Age Discrimination Act of 1975, Executive Order 11063, and Executive Order 11246 as amended by Executive Orders 11375, 11478, 12107 and 12086. Age Discrimination Act of 1975 https://www.hud.goy/progm offices/fair housing equal o /FHLaws/109 h s:/I ortal.hud. ov/hud ortal/HUD?src=/ ro am offices/fair housing equal o /FHLaws1E X011063 11246: https://www.dol.gov/ofccp/regs/statutes/eol1246.htin 11375: Amended by EO 11478 11478: h s://www.archives. ov/federal-re ister/codification/executive-order/11478.html 12107: h s://www.archives. ov/federal-re ister/codification/executive-order/12107.html 12086: h s://www.archives. ov/federal-re ister/codification/executive-order/12086.htm1 4.11 Contract Worlc Hours and Safety Standards Act, 40 USC 327-332. https://www.dol.gov/whd/regs/statutes/safeOl.pdf 4.12 Section 504 of the Rehabilitation Act of 1973, 29 USC 776(b) (5), 24 CFR 570.614 Subpart K. Section 504: https://www.epa.pov/civilrights/sec504.htm 29 USC 776: https,/law.onecle.com/uscode/29/776.htmi 24 CFR 570,614: https://www.law.comell.edu/cfr/text/24/570.614 4.13 The Americans with Disabilities Act of 1990: hifps://www.hud.gov/hudproffams/eoliuda 4.14 Unifonri Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended. https://www.fhwa.dot. og v/real estate/uniform_act/index.cfm 4.15 29 CFR Parts 3 and 5 - Regulations that prescribe the payment of prevailing wages and the use of apprentices and trainees on federally assisted projects, as mandated by the Davis -Bacon Act. HUD Form 4010 must be included in all construction contracts funded by CDBG. (See 42 USC 276a and 24 CFR 135.11(c). 29 CFR Part 3 - Contractors and Subcontractors on public building or Public Work Financed, in whole or in part, by Loans or Grants from the United States https://www.law.comell.edu/cfr/text/29/part-3 29 CFR Part 5 - Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction (Also, Labor Standards Provision Applicable Subject to the Contract Work Hours and Safety Standards Act) UCP P519-02 Public Services -Free To Be Me -Transportation Services Page 24 Packet Pg. 2277 16.D.4.a bttps://www.law.comell.edu/cfr/text/29/part-5 Executive Order 11914 - Prohibits discrimination with respect to the handicapped, in federally assisted projects. https://www.presidencyucsb.edu/ws/index.php?pid=23675 4.16 Executive Order 11625 and U.S. Department of Housing and Urban Development Circular Letter 79-45 - which prescribes goal percentages for participation of minority businesses in Community Development Block Grant Contracts. E.O. 11625 Prescribing additional arrangements for developing and coordinating a national program for minority business enterprise. h s://www.archives. ov/federal-re ister/codification/executive-order/I1625.html 4.17 The SUBRECIPIENT agrees to comply with the non-discrimination in employment and contracting opportunities laws, regulations, and executive orders referenced in 24 CFR 570.607, as revised by Executive Order 13279. The applicable non-discrimination provisions in Section 109 of the HCDA are still applicable. 24 CFR 570.607: https://www.gpo.j4ov/fdsys/pkg/CFR-2010-title24-vo]3/ df/CFR-2010- title24- vol3-sec570-608.pdf E.O. 13279: http://www.fedgovcontracts.com/pe02-96.htm 4.18 Public Law 100-430 - the Fair Housing Amendments Act of 1988. https://www.ncbi.nim.nih.govL/pubmed/I 2289709 4.19 2 CFR 200 et seq - Uniform Administrative Requirements, Cost Principles, and Audit requirements for Grants and Agreements. https://www.cefr.gov/cgi-bin/text-idx?tpl=/eefrbrowse/Titic02/2cfr200 main 02.1p1 4.20 Immigration Reform and Control Act of 1986 https://www.ecoc.gov/eeoc/histoL-L/35th/thelaw/irca.htmi 4.21 Prohibition of Gifts to County Employees - No organization or individual shall offer or give, either directly or indirectly, any favor, gift, loan, fee, service, or other item of value to any County employee, as set forth in Chapter 112, Part III, Florida Statutes, Collier County Ethics Ordinance No. 2004-05, as amended, and County Administrative Procedure 5311. Florida Statutes- h s://www.lawserver.com/law/state/florida/statutes/florida statutes_ chapter 112 part iii Collier County- htip: //www.colliergov.net/home/showdocument?id=3 513 7 4.22 Order of Precedence - In the event of any conflict between or among the terms of any of the Contract Documents, the terms of the agreement shall take precedence over the terms of all other Contract Documents, except the terms of any Supplemental Conditions shall take precedence over the agreement. To the extent any conflict in the terms of the Contract Documents cannot be resolved UCP P519--02 Public Services -Free To Be Me -Transportation Services Page 25 Packet Pg. 2278 16.D.4.a by application of the Supplemental Conditions, if any, or the agreement, the conflict shall be resolved by imposing the more strict or costly obligation under the Contract Documents upon the Contractor at Owner's discretion. 4.23 Venue -Any suit of action brought by either party to this agreement against the other party, relating to or arising out of this agreement, must be brought in the appropriate federal or state courts, in Collier County, FL which courts have sole jurisdiction on all such matters. (No reference required for this item). 4.24 Dispute Resolution - Prior to the initiation of any action or proceeding permitted by this agreement to resolve disputes between the parties, the parties shall make a good faith effort to resolve any such disputes by negotiation. Any situations when negotiations, litigation and/or mediation shall be attended by representatives of SUBRECIPIENT with full decision -making authority and by COUNTY'S staff person who would make the presentation of any settlement reached during negotiations to COUNTY for approval. Failing resolution, and prior to the cofinencement of depositions in any litigation between the parties arising out of this agreement, the parties shall attempt to resolve the dispute through Mediation before an agreed -upon Circuit Court Mediator certified by the State of Florida. Should either party fail to submit to mediation as required hereunder, the other party may obtain a court order requiring mediation under § 44.102, Florida Statutes. The litigation arising out of this agreement shall be adjudicated in Collier County, Florida, if in state court and the US District Court, Middle District of Florida, if in federal court. BY ENTERING INTO THIS AGREEMENT, COLLIER COUNTY AND THE SUBRECIPIENT EXPRESSLY WAIVE ANY RIGHTS EITHER PARTY MAY HAVE TO A TRIAL BY JURY OF ANY CIVIL LITIGATION RELATED TO, OR ARISING OUT OF, THIS AGREEMENT. bRps://www.flsenate.gov/Laws/Statutes/2012/44.102 4.25 The SUBRECIPIENT agrees to comply with the following requirements: a. Clean Air Act, 41 USC 7401, et seq. hops://www.law.cornell.edu/uscode/text/42/7401_ b. Federal Water Pollution Control Act, 33 USC 1251, et seq., as amended htWs://www.law.coniell.edu/tiscode/text/33/chapter-2 6 4.26 In accordance with the requirements of the Flood Disaster Protection Act of 1973 (42 USC 4002 and 24 CFR 570.605 Subpart K), the SUBRECIPIENT shall assure that for activities located in an area identified by FEMA as having special flood hazards, flood insurance under the National Flood Insurance Program is obtained and maintained. If appropriate, a letter of map amendment (LOMA) may be obtained from FEMA, which would satisfy this requirement and/or reduce the cost of said flood insurance. hMs://www.law.coi-nell.edu/cfr/text/24/570.605 4.27 The SUBRECIPIENT agrees that any construction or rehabilitation of residential structures with assistance provided under this contract shall be subject to the HUD Lead- Based Paint Poisoning Prevention Act, found at 24 CFR 570.609, Subpart K. htt s://www. o. ov/fds s/ anule/CFR 2000-title24-vol3/CFR-2000-title24-vol3-secs 70-608-id 163 ucP Ps19-02 Public Services -Free To Be Me -Transportation Services Page 26 Packet Pg. 2279 16.D.4.a 4.28 The SUBRECIPIENT agrees to comply with the Historic Preservation requirements set forth in the National Historic Preservation Act of 1966, as amended (16 U.S.C. 470) and the procedures set forth in 36 CFRPart 800, Advisory Council on Historic Preservation Procedures for Protection of Historic Properties, insofar as they apply to the performance of this agreement. https:llwww.nps.gov/history/local-law/nhpa1966.htm https://www.eefr.gov/cgi-bin/text- idx?c=eefr&tpl=/ecfrbrowse/Title36/36cfr800 main 02�tu1 In general, this requires concurrence from the State Historic Preservation Officer for all rehabilitation and demolition of historic properties that are fifty years old or older or that are included on a Federal, State or Local historic property list. hiips://www.nps.ggv/hisigry/local-law/nhpal966.htin 4.29 The SUBRECIPIENT must certify that it will provide drug -free workplaces, in accordance with the Drug -Free Workplace Act of 1988 (41 USC 701). h s://www. o. ov/fds sl anule[USCODE-2009-title4I/USCODE-2009-title4I-cha 10- sec701 4.30 The SUBRECIPIENT certifies that neither it, nor its principals, is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal Department or agency; and, that the SUBRECIPIENT shall not knowingly enter into any lower tier contract, or other covered transaction, with a person who is similarly debarred or suspended from participating in this covered transaction as outlined in 24 CFR 570.609, Subpart K. https://www.law,corinell.edu/cfr/text/24/570.609 4.31 The SUBRECIPIENT agrees to comply with the following OMB Circulars whichever is applicable and agrees to adhere to the accounting principles and procedures required therein, utilize adequate internal controls, and maintain necessary source documentation for all costs incurred. These requirements are enumerated in 2 CFR 200, ct seq. 4.32 Single Audits shall be conducted annually, in accordance with 2 CFR 200.501, and shall be submitted to the COUNTY nine (9) months after the end of the SUBRECIPIENT's fiscal year. The SUBRECIPIENT shall comply with the requirements and standards of 2 CFR 200 Subpart F, Section 500. Subrecipients exempt from Single Audit requirements shall submit financial statements to the COUNTY one hundred eighty (180) days after the end of the SUBRECIPIENT' S fiscal year. Per 2 CFR 200.344, if this agreement is closed out prior to the receipt of an audit report, the COUNTY reserves the right to recover any disallowed costs identified in an audit after such closeout. hnps://www.eefr,gov/cgi-bin/te idx?SID=5a78addcfff9a535e83fed3OlO3O8aef&jnc--true&nodc=se2.1.200 l344&ypndiv8 4.33 Any real property acquired by the SUBRECIPIENT for the purpose of carrying on the projects stated herein, and approved by the COUNTY in accordance with the Uniform Relocation UCP PS19--02 Public Services -Free To Be Me - Transportation Services Page 27 Packet Pg. 2280 16.D.4.a Assistance and Real Property Acquisition Policies Act of 1970 and 49 CFR 24.101, shall be subject to the provisions of CDBG including, but not limited to, the provisions on use and disposition of property. Any real property within SUBRECIPIENT control, which is acquired or improved, in whole or part, with CDBG funds in excess of $25,000, must adhere to the CDBG Regulations at 24 CFR 570.505. https://www.gpo. og v/fdsys/granule/CFR 1999-title49-voll/CFR-1999-title49-voll-sec24-101 https://www.gpo.j2ov/fdsLs/granule/CFR-2012-title24-vol3/CFR-2012-title24-vol3-sec570-505 4.34 As provided in § 287.133, Florida Statutes, by entering into this agreement or performing any work in furtherance hereof, the SUBRECIPIENT certifies that it, its affiliates, suppliers, subcontractors and consultants who will perform hereunder, have not been placed on the convicted vendor list maintained by the State of Florida Department of Management Services within the 36 months immediately preceding the date hereof. This notice is required by § 287.133 (3) (a), Florida Statutes. http://www.leg.state.fl.us/Statutes/index.cfin?App mode=Display Statute&Search_S_tring=&UR L=0200-0299/0287/Sections/0287.133 .html 4.35 No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress, in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. If any funds, other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress, in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying", in accordance with its instructions. The undersigned shall require that the language of this certification be included in the award documents for all sub -awards at all tiers (including subcontracts, sub -grants, contracts under grants, loans, and cooperative agreements) and that all SUBRECIPIENTS shall certify and disclose accordingly. 4.36 Travel reimbursement will be based on the U.S. General Services Administration (GSA) per diem rates in effect at the time of travel. https://www.p,sa.goy/portal/content/I 04 877 4.37 Equal access in accordance with the individual's gender identity in community planning and development programs, per 24 CFR 5.106. hops://www.govregs.com/regulations/expand/title24 part5_subpartA_section5.106 4.38 Housing Counseling, including homeownership counseling or rental housing counseling, as defined in §5.100, required under or provided in connection with any program administered by HUD shall UCP PS19- 02 Public Services -Free To Be Me -Transportation Services Page 28 Packet Pg. 2281 16.D.4.a be provided only by organizations and counselors certified by the Secretary under 24 CFR part 214 to provide housing counseling, consistent with 12 U.S.C. 1701x, per 24 CFR 5.111. https://www.eefr.goy/cgi-bin/text- idx?SID=e339ece9fdfd 1479eab67c850c7cddd4&node=24:2.1.1.2.10.4&rgn=div6 h.fps://www.law.comell.edu/cfr/text/24/5.111 4.39 HUD Final Rule — Implementation of the Violence Against Women Reauthorization Act of 2013 which applies for all victims of domestic violence, dating violence, sexual assault, and stalking, regardless of sex, gender identity, or sexual orientation, and which must be applied consistent with all nondiscrimination and fair housing requirements. https://www.federatre igister.gov/documents/2016/11/16/2016-25888/violence-against-women_ reauthorization-act-of-2013-implementation-in-hud-housing=programs 4.40 Any rule or regulation determined to be applicable by HUD. 4.41 Florida Statutes 713.20, Part 1, Construction Liens https://www.leg.state.fl.us/Statutes/bidex.cfi-n?App mode=Display Statute&URL=0700- 0799/0713/0713.html 4.42 Florida Statutes 119.021 Records Retention http://www.Ieg.state.fl.us/Statutes/index.cfm?App mode=Dispig Statute&URL=0100- 0199/0119/S ections/0119.021. htm L 4.43 Florida Statutes, 119.071, Contracts and Public Records hgp://www.leg,state.fl.us/Statutes/index.cftn?AM-mode=Displ4y Statute&URL=0100- 0199/0119/Sections/0119.021. html (Signature Page to Follow) uCP PS19—o2 Public Services -Free To Be Me -Transportation Services Page 29 Packet Pg. 2282 16.D.4.a IN WITNESS WHEREOF, the SUBRECIPIENT and COUNTY, have each respectively, by an authorized person or agent, hereunder set their hands and seals on the date first written above. A'�'I ESTr. , L ' CftYS TAE,L; jC- ICINZEf,, CLERK eputy Cleric signature only,: Dated (0—a) —I q (SEAL) App • ved as.to form and Ie ality: Jennifer Belpedio Assistant County. Attorney Date: (.0 1 --,), S\\`� BOARD OF CO SSIONERS OF COLLIER G� LORID Z. v �� — L � Wul L. Mc L, JR., MAN Date 1 j' UNITED CEREBRAL PALSY OF SOUTHWEST FLORIDA, INC. By: _ 041t., JOHN I LLEHER, CFO -SECRETARY/ TREAS RER Date: M ,4 Zs , ZDIQ UCP PS19-02 Puhiie Services -Free To Be Me -Transportation Services Page 30 L0 rn fl C* X CA Packet Pg. 2283 16.D.4.a PART V EXHIBITS EXHIBIT A INSURANCE REQUIREMENTS The SUBRECIPIENT shall furnish to Collier County, c/o Community and Human Services Division, 3339 E. Tamiami Trail, Suite 211, Naples, Florida 34112, Certificate(s) of Insurance evidencing insurance coverage that meets the requirements as outlined below: 1. Workers' Compensation as required by Chapter 440, Florida Statutes. 2. Commercial General Liability, including products and completed operations insurance, in the amount of $1,000,000 per occurrence and $2,000,000 aggregate. Collier County must be shown as an additional insured with respect to this coverage. 3. Automobile Liability Insurance covering all owned, non -owned and hired vehicles used in connection with this contract, in an amount not less than $1,000,000 combined single limit for combined Bodily Injury and Property Damage. DESIGN STAGE (IF APPLICABLE) In addition to the insurance required in 1— 3 above, a Certificate of Insurance must be provided as follows: 4. Professional Liability Insurance, in the name of the SUBRECIPIENT or the licensed design professional employed by the SUBRECIPIENT, in an amount not less than $1,000,000 per occurrence/$1,000,000 aggregate providing for all sums which the SUBRECIPIENT and/or the design professional shall become legally obligated to pay as damages for claims arising out of the services performed by the SUBRECIPIENT or any person employed by the SUBRECIPIENT in connection with this contract. This insurance shall be maintained for a period of two (2) years after the certificate of Occupancy is issued. CONSTRUCTION PHASE (IF APPLICABLE) In addition to the insurance required in 1 -- 4 above, the SUBRECIPIENT shall provide, or cause its Subcontractors to provide, original certificates indicating the following types of insurance coverage prior to any construction: 5. Completed Value Builder's Risk Insurance on an "All Risk' basis, in an amount not less than one hundred (100%) percent of the insurable value of the building(s) or structure(s). The policy shall be in the name of Collier County and the SUBRECIPIENT. 6. In accordance with the requirements of the Flood Disaster Protection Act of 1973 (42 U.S.C. 4001), the SUBRECIPIENT shall assure that for activities located in an area identified by the Federal ucP PS19-02 Public Services -Free To Be Me -Transportation Services Page 31 Packet Pg. 2284 16.D.4.a Emergency Management Agency (FEMA) as having special flood hazards, flood insurance under the National Flood Insurance Program is obtained and maintained, as a condition of financial assistance for acquisition or construction purposes (including rehabilitation). OPERATION/MANAGEMENT PHASE (IF APPLICABLE) After the Construction Phase is completed and occupancy begins, the following insurance must be kept in force throughout the duration of the loan and/or contract: 7. Workers' Compensation as required by Chapter 440, Florida Statutes. Commercial General Liability including products and completed operations insurance in the amount of $1,000,000 per occurrence and $2,000,000 aggregate. Collier County must be shown as an additional insured with respect to this coverage. 9. Automobile Liability Insurance covering all owned, non -owned and hired vehicles used in connection with this contract in an amount not less than $1,000,000 combined single limit for combined Bodily Injury and Property Damage. 10. Property Insurance coverage on an "All Risk" basis, in an amount not less than one hundred (100%) of the replacement cost of the property. Collier County must be shown as a Loss payee, with respect to this coverage A.T.I.M.A. IL . Flood Insurance coverage for those properties found to be within a flood hazard zone, for the full replacement values of the structure(s) or the maximum amount of coverage available through the National Flood Insurance Program (NFIP). The policy must show Collier County as a Loss Payee A.T.I.M.A. UCP PS19-02 Public Services Free To lie Me - Transportation Services Page 32 Packet Pg. 2285 16.D.4.a 1 WVUB311111 M.3 COLLIER COUNTY COMMUNITY & HUMAN SERVICES REQUEST FOR PAYMENT SECTION I: REQUEST FOR PAYMENT Subrecipient Name: United Cerebral Palsy of Southwest Florida, Inc. (UCP) Subrecipient Address: 9040 Sunset Drive, Miami FL 33173 Project Name: Free to Be Me -Transportation Program). Project No: PS19-02 IDIS# Total Payment Minus Retainagc_ Period of Availability: 10/1/2019 through 09/30/2020 Payment Request # Period for which the Agency has incurred the indebtedness through SECTION H: STATUS OF FUNDS 1. Grant Amount Awarded $ 2. Sum of Past Claims Submitted on this Account 3. Total Grant Amount Awarded Less Sum of Past Claims Submitted on. this Account 4. Amount of Today's Request 5. 10% Retainage Amount Withheld (if applicable) 6. Current Grant Balance (Initial Grant Amount Award request) (includes Retainage) PH $ I certify that this request for payment has been made in accordance with the terms and conditions of the Agreement between the COUNTY and us as the SUBRECIPIENT. To the best of my knowledge and belief, all grant requirements have been followed. Signature Title Authorizing Grant Coordinator Date Authorizing Grant Accountant Supervisor Division Director (Approval required $15,000 and above) (Approval Required $15,000 and above) UCP P519-02 Public Services -Free To Be Me -Transportation Services Page 33 e,� Packet Pg. 2286 16.D.4.a EXHIBIT C QUARTERLY PERFORMANCE REPORT DATA GENERAL -Grantee is required to submit to HUD, through the Integrated Disbursement and Information System ("IDIS") Performance Reports. The COUNTY reports information on a quarterly basis. To facilitate in the preparation of such (reports, SUBRECIPIENT shall submit the information contained herein within. ten (10) days of the end of each calendar quarter. At COUNTY's discretion, SUBRECIPIENT may be required to enter the information collected on this exhibit into an online grant management system. Agency Name: United Cerebral of Southwest FL (UCP) Date: Project Title: Public Services — Free to be Me IDIS #: Transportation Program Program Contact: Kirk Zaremba and/or Cassy Beaver Telephone Number: (305) 273-3055 and 239 643-5339 Ext 101 Activity Reporting Period Report Due Date October II— December 31st January IOs` January 11— March 3 I't Aril 10th April 1st— June 301h July 10th July 151— September 301 October 10's REPORT FOR QUARTER ENDING: (check one that applies to the corresponding grant period): 12/31/19 3/31/20 6130/20 9/30/20 Please note: The CDBGIHOME/ESG Program year begins October 1, 2019 September 30, 2020. Each quarterly report must include cumulative data beginning from the start of the program year October 1, 2019. 1. Please list the outcome goal(s) from your approved application and subrecipient agreement and indicate your progress in meeting those goals since October 1, 2019. a. Outcome Goals: list the outcomegoal(s) from your approved application and subreci ient agreement Outcome 1: 45 Adult persons with disabilities will benefit from the transportation services. Outcome 2. Maintain staff and drivers to deliver the transportation program. Outcome 3: Documentation of National Objective achievement: LMTILMC. Presumed Low Mod Clientele — must document that 51% of persons served are at low to moderate income. b. Goal Progm: Indicate the progress to date in meeting each outcome goal. Outcome 1: Outcome 2: Outcome 3: 2. Is this py9ject still in compliance with the original project schedule: Yes No If No, Explain: 3. Since October 1, 2019; of the persons assisted, how many... Answer ONLY for Public Facilities & Infrastructure Activities *03 Matrix Codes a. ...now have new access(continuing) to this service or benefit? 0 b. ...now have improved access to this service or benefit? 0 C. ...now receive a service or benefit that is no longer substandard? 0 Total 0 4. What funding sources did the subreci lent apply for this period? Section 108 Loan Guarantee $ CDBG $ Other Consolidated Plan Funds $ HOME $ Other Federal Funds $ BSG $ $ HOPWA $ $ Total Entitlement Funds $ UCP PS19-02 Public Services -free To Be Me - Transportation Services Page 34 Packet Pg. 2287 16.D.4.a 5. What is the total number of UNDUPLICATED Persons (LMC) or Households (LN" served this QUARTER, if applicable? Answer question Sa or 5b; NOT both For LMC activities: poople, race/ethnicity, and income data are reported by persons. For LMH activities: households, race/ethnicity, and income level are reported by households, regardless the number of persons in the household. a. Total No. Persons/Adults served LMC 0 Total No. persons served under 18 (LMC) 0 Quarter Total No. of Persons 0 Quarter Total No. of Persons 0 b. Total No. of Households served 0 Total No. of female head of household (LMH) 0 6. What is the total number of UNDUPLICATED clients served since October, if applicable? Answer question 6a or 6b, NOT both For LMC activities: race/ethnicity and income data are reported by persons. a. Total No. Persons/Adults served MC 0 Total No Persons served under 18 (LMC) 0 YTD Total: 0 YTD Total 0 b. Total No. Households served LMH 0 Total No. female head of household (LMH) 0 YTD Total 0 YTD Total 0 Complete EITHER question 7 or 8, NOT both Complete question 7a and 7b if your program only serves clients in one or more of the listed HUD Presumed Benefit categories. 7. PRESUMED BENEFICIARY DATA ONLY: MC Quarter PRESUMED BENEFICIARY DATA ONLY LMC YTD Indicate the total number of UNDUPLICATED persons served this quarter who fall into each presumed benefit category (the total should equal the total in question 96a or 6b : Indicate the total number of UNDUPLICATED persons served since October 1 who fall into each presumed benefit category (the total should equal the total in question 46a or 6): a Presumed Benefit Activities 0 MC TR b Presumed Benefit Activities Only MC YTD 0 Abused Children ELI 0 Abused Children ELI 0 Homeless Person ELI 0 Homeless Person ELI 0 Migrant Farm Workers LI 0 Migrant Farm Workers LI 0 Battered Spouses LI 0 Battered Spouses LI 0 Persons w/IIIVIAIDS LI 0 Persons w/HIV/AIDS LI 0 Elderly Persons LI or MOD 0 Elderly Persons LI or MOD 0 Illiterate Adults LI 0 Illiterate Adults LI 0 Severely Disabled Adults LI 0 Severely Disabled Adults LI 0 Quarter Total 0 YTD Total 8. Complete question 8a and 8b if any client m' our program does not fall into a Presumed Benefit category. Other Beneficiary Data: Income Range Other Beneficiary Data: Income Range Indicate the total number of UNDUPLICATED persons served this Quarter who fall into each income category (the total should equal the total question 46 in Indicate the total number of UNDUPLICATED persons served since October 1 (YTD) who fall into each income category (the total should equal the total in question #6): a ELI Extremely Low Income (0-30%) 0 b ELI Extremely Low Income (0-301/6) 0 LI I Low Income (3I-500A) 0 LI Low Income 0 MOD Moderate Income (51-801/o) 0 MOD Moderate Income (51-80%) 0 NON- L/M Above Moderate Income (>80%) 0 NON- L/M Above Moderate Income (>80%) 0 Quarter Total 0 YTD Total 0 UCP m E d L am 2 Ln ti N 0 m E d d L aM Q 0 w V w X w IL U CD 0 N _ d E s Q P519-02 Public Services -Free To Be Me -Transportation Services rage 35 CAO� Packet Pg. 2288 16.D.4.a 9. Racial & Ethnic Data if applicable) Please indicate how many UNDUPLICATED clients served this Quarter fall into each race category. In addition to each race category, please indicate how many persons in each race category consider themselves Hispanic. (Total Race column should equal the total in question 6.question Please indicate how many UNDUPLICATED clients served since October (YTD) fall into each race category. In addition to each race category please indicate how many persons in each race category consider themselves Hispanic. (Total Race column should equal the total in 6. a. RACE ETHNICITY /HISPANIC b. RACE ETHNICITY /HISPANIC White 0 0 White 0 0 Black/African American 0 0 131ack/African American 0 0 Asian 0 0 Asian 0 0 American Indian/AlaskaNative 0 0 American Indian/Alaska Native 0 0 Native Hawaiian/Other Pack Islander 0 0 Native Hawaiian/Other Pacific Islander 0 0 Black/African American & White 0 1 0 Black/African American & White 0 0 American Indian/AlaskaNative & BlacklAfrican American 0 0 Americans Indian/AlaskaNative & BlacklAfrican American 0 0 Other Multi -racial 0 0 Other Multi -racial 0 0 0 0 1 0 0 Name: Signature: Title: Your typed name here represents your electronic signature UCP PS19-02 Public Services -Free To Be Me -Transportation Services Page 36 c m E d L Im 2 Ln ti N 0 c m E d d L Im Q 0 LU V u.i X LU IL U 0 V_ 0 N C N E t V r Q Packet Pg. 2289 16.D.4.a EXHIBIT D INCOME CERTITICATION INSTRUCTIONS Complete form, and retain appropriate supporting documentation, to document providing CDBG assistance to an eligible beneficiary. Please file in your organization's records and have on hand for future monitoring visits. Effective Date: A. Household Information Member Names — All Household Members Relationship Age 1 2 3 4 5 6 7 8 B. Assets: All Household Members, Including Minors Member Asset Description Cash Value Income from Assets 1 2 3 4 5 6 7 8 0.00 Total Cash Value of Assets B(a) 0.00 Total Income from Assets B b 0.00 If line B(a) is greater than $5,000, multiply that amount by the rate specified by HUD (applicable rate 0 .06%) and enter results in B(c), otherwise leave blank. B(u) UCP PS19-02 Public Services -Free To Be Me - Transportation Services Page 37 AQ Packet Pg. 2290 16.D.4.a A. Anticipated Annual Income: Includes Unearned Income and Support Paid on Behalf of Minors Member Wages / Benefits 1 Public Other Salaries Pensions Assistance Income (include tips, Asset commissions, Income bonuses, and overtime) (Enter the 1 greater of 2 box B(b) or 3 box B(c), in 4 above, box C(e) 5 below) 6 7 8 Totals (a) j (b) (c) (d) (e) 0.00 1 0.00 0.00 0.00 Enter total of items C(a) through C(e). 0.00 This amount is the Annual Anticipated Household Income. B. Recipient Statement: The information on this form is to be used to determine maximum income for eligibility. I/we have provided, for each person set forth in Item A, acceptable verification of current and anticipated annual income. I/we certify that the statements are true and complete to the best of my/our knowledge and belief and are given under penalty of perjury. WARNING: Florida Statutes 817 provides that willful false statements or misrepresentations concerning income and assets or liabilities relating to financial condition is a misdemeanor of the first degree and is punishable by fines and imprisonment provided under S. 775.082 and 775.083. Signature of Head of Household Date Signature of Spouse or Co -Head of Household Date Adult Household Member (if applicable) Date Adult Household Member (if applicable) Date UCP PS19-02 Public Services -Free To Be Me - Transportation Services Page 28 Packet Pg. 2291 16.D.4.a A. CDBG Grantee Statement: Based on the representations herein, the family or individual(s) named in Item A of this Income Certification is/are eligible under the provisions of the CDBG Program. The family or individual(s) constitute(s) a: ❑ Extremely Low Income (ELI) Household means and individual or family whose annual income does not exceed 30/50" of the Very Low Income (60 percent of VLI) percent of the area median income as determined by the U.S. Department of Housing and Urban Development with adjustments for household size. (Maximum Income Limit $ ). ❑ Very Low Income (VLI) Household means and individual or family whose annual income does not exceed 50 percent of the area median income as determined by the U.S. Department of Housing and Urban Development with adjustments for household size. (Maximum Income Limit $ ). ❑ Low Income (LI) Household means and individual or family whose annual income does not exceed 80 percent of the area median income as determined by the U.S. Department of Housing and Urban Development with adjustments for household size. (Maximum Income Limit $ ). Based upon the (year) income limits for the Naples -Marco Island Metropolitan Statistical Area (MSA) of Collier County, Florida. Signature of the CDBG Administrator or HislHer Designated Representative: Signature Printed Name B. Household Data Date Title Number of Persons By Race 1 Ethnicit By Age Native American Hawaiian or 0 — 26 — 41 - 62� Indian Asian Black Other Pac. White Other 25 40 61 Islander Hispanic Non - Hispanic NOTE: Information concerning the rate or ethnicity of the occupants is tieing gathered for statistical use only. No heneficiary is required to give such information he or she desires to do so, and refusal to give such information will not affect any right he or she has to the CDBG program. ucP P519-02 Public Services -Free To Be Me - Transportation Services Page 39 Packet Pg. 2292 16.D.4.a EXHIBIT E ANNUAL AUDIT MONITORING REPORT Circular 2 CFR Part 200.331 requires Collier County to monitor subrecipients of federal awards to determine if subreciplents are compliant with established audit requirements (Subpart F). Accordingly, Collier County requires that all appropriate documentation is provided regarding your organization's compliance. In determining Federal awards expended in a fiscal year, the entity must consider all sources of Federal awards based on when the activity related to the Federal award occurs, including any Federal award provided by Collier County. The determination of amounts of Federal awards expended shall be in accordance with the guidelines established by established by 2 CFR Part 200, Subpart F — Audit Requirements. This form may be used to monitor Florida Single Audit Act Statute 215.97 requirements. Subrecipient United Cerebral Palsy of Southwest Florida, Inc. (UCP) Name First Date of Fiscal Year MMIDDIYY Last Date of Fiscal Year MMIDDIYY Total Federal Financial Assistance Expended Total State Financial Assistance Expended during during most recently completed Fiscal Year most recently completed Fiscal Year $ 1 $ Check A. or B. Check C if applicable A. The federallstate expenditure threshold for our fiscal year ending as indicated above has ❑ been met and a Single Audit as required by 2 CFR Part 200, Subpart F has been completed or will be completed by Copies of the audit report and management letter are attached or will be provided within 30 days of completion. B. We are not subject to the requirements of OMB 2 CFR Part 200, Subpart F because we: ❑ Did not exceed the expenditure threshold for the fiscal year indicated above ❑ ❑ Are a for -profit organization ❑ Are exempt for other reasons — explain An audited financial statement is attached and if applicable, the independent auditor's management letter. C. Findings were noted, a current Status Update of the responses and corrective action plan is included separate from the written response provided within the audit report. While we understand that the audit report contains a written response to the finding(s), we are requesting an updated status of the corrective action(s) being taken. Please do not provide just a copy of the written response from your audit report, unless it includes details of the actions, procedures, policies, etc. implemented and when it was or will be implemented. Certification Statement hereby certify that the above information is true and accurate. Signature Date Print Name and Title 06/18 UCP PS19-02 c aD E (D as L a� 0 c as E c as E a r L U. W ti N O a a) E 0 0 Q 0 w D V w x w a. U D CD r O N a� E t U r a Public Services -Free To Be Me - Transportation Services Page 40 Packet Pg. 2293 16. D.4.b FAIN 9 B-19-UC-12-0016 B-I 8-UC-12-0016 B- 17-UC-12-0016 Federal Award Date Est. 10/2019 _ HUD Federal Award Agency CFDA Name Communit% Development Block Grant CFDA/CSFA9 14.218 $75,000 Total Amount of Federal Funds Awarded Subrecipient Name t�n4a4C—ete4faE-Pefs}-4 Sett iNkest-Petida— (ucp) Sunrise Community of Southwest Florida Inc. DUNS# 078476765 T _ _ FEIN 59-1796622 R&D No Indirect Cost Rate No Period of Performance 10/01/2019-9/30/2020 Fiscal Year End 6/30 Monitor End: 12/2020 FIRST ANIENDMENT TO AGREEMENT BETWEEN COLLIER COUNTY AND SUNRISE COMMUNITY OF SOUTHWEST FLORIDA, INC., FORMERLY KNOWN AS UNITED CEREBRAL PALSY SOUTHWEST, FLORIDA, INC. This Amendment is entered into this day of 20 ., by and between Collier County. a political subdivision of the State of Florida, (-COUNTY ­or "Grantee") having its principal address at 3339 E Tamiami Trail, Naples FL 34112. and Sunrise Community of Southwest Florida, Inc. formerly known as United Cerebral Palsy of Southwest Florida, Inc., (" Subrecipicnt" ), having its principal office at 9040 Sunset Drive, yliami, FL 33173. RECITALS WHEREAS, on ,June 25, 2019, the COUNTY entered into an Agreement for a\yarding Community Development Block Grant Program Hinds to be used for the Free to Be Me Transportation Services project (hereinafter referred to as the "Agreement"). and WHEREAS, the parties desire to modify the project scope by identifying the subrecipient's new agency name and increase the beneficiary count. "P Sunrise Community of Southwest FL PS 19- 02 Public Services -Free To Be Me - Transportation Services Page 1 -9 Packet Pg. 2294 MEMORANDUM Date: June 27, 2019 To: Susan Golden, Senior Grants & Housing Coordinator Community & Human Services From: Ann Jennejohn, Deputy Clerk Minutes & Records Department Re: Subrecipient Agreement between Collier County and United Cerebral Palsy of SWFL, Inc. Attached, please find two (2) original copies of the document referenced above, (Item #16D1) approved by the Board of County Commissioners Tuesday, June 25, 2019. The third original subrecipient agreement will be held in the Minutes and Records Department for the Board's Official Record. If you have any questions, please contact me at 252-8406. Thank you. I.rl. ff1T-�'ii� FAIN # B-19-UC-12-0016 B-18-UC-12-0016 B-17-UC-12-0016 Federal Award Date Est. 10/2019 Federal Award Agency HUD CFDA Name Community Development Block Grant CFDA/CSFA# 14.218 Total Amount of Federal Funds Awarded $75,000 Subrecipient Name United Cerebral Palsy of Southwest Florida, Inc. CP DUNS# 078476765 FEIN 59-1796622 R&D No Indirect Cost Rate No Period of Performance 10/0 1/2019-09/3 0/2020 Fiscal Year End 6/30 Monitor End: 12/2020 AGREEMENT BETWEEN COLLIER COUNTY AND UNITED CEREBRAL PALSY OF SOUTHWEST FLORIDA, INC. THIS AGREEMENT is made and entered into this�d y of 20A by and between Collier County, a political subdivision of the State of Florida, ("COUNTY" or "Grantee") having its principal address at 3339 E Tamiami Trail, Naples FL 34112, and United Cerebral Palsy of Southwest Florida, Inc., (UCP); ("Subrecipient"), having its principal office at 9040 Sunset Drive, Miami, FL 33173. WHEREAS, the County has entered into an agreement with the United States Department of Housing and Urban Development (HUD) for a grant for the execution and implementation of a Community Development Block Grant Program incertainareas of Collier County, pursuant to Title I of the Housing and Community Development Act of 1974 (as amended); and WHEREAS, the Board of County Commissioners of Collier County approved the Collier County Consolidated Plan — One-year Action Plan for Federal Fiscal Year 2019-2020 for the CDBG Program with Resolution 2019- lo$ on June 25, 2019 — Agenda Item q2 � 2—_4nd WHEREAS, in accordance with HUD regulations and the Collier County Consolidated Plan concerning the preparation of various Annual Action Plans, the County advertised the 2019/2020 Annual Action Plan, on May 24, 2019, with a 30-day Citizen Comment period from May 24, 2019 to June 25, 2019; and UCP P51 P519-02 Public Services -free To Be Me -Transportation Services Page 1 WHEREAS, the Subrecipient has submitted a proposal for participation in the Collier County CDBG program; and WHEREAS, the County and Subrecipient wish to set forth the responsibilities and obligations of each in the undertaking the CDBG PS 19-02 UCP Free to Be Me — Transportation Project. NOW, THEREFORE, in consideration of the mutual benefits contained herein, it is agreed by the Parties as follows: PART SCOPE OF WORK The Subrecipient shall, in a satisfactory and proper manner and consistent with any standards required as a condition of providing CDBG assistance as provided herein and, as determined by Collier County Community and Human Services (CHS) Division, perform the tasks necessary to conduct the program as follows: Project Name: Public Service- Free to Be Me Description of project and outcome: CHS as an administrator of the CDBG program will make available CDBG FY2019-2020 funds up to the gross amount of $75,000 to United Cerebral Palsy of Southwest Florida, Inc. (UCP) to be used to support salaries for staff and drivers to transport persons with disabilities. Activities will include but not be limited to: transportation and expanded services for adult persons with disabilities to and from residence, facility and social/community integration and inclusion outings 1.1 GRANT AND SPECIAL A. Within sixty (60) calendar days of the execution of this agreement, the SUBRECIPIENT must deliver to CHS for approval a detailed project schedule for the completion of the project, excluding Public Service projects. B. The following resolutions and policies must be submitted by the SUBRECIPIENT within sixty (60) days of this agreement: ® Affirmative Fair Housing Policy Affirmative Action/ Equal Opportunity Policy ® Conflict of Interest Policy ❑ Procurement Policy ❑ Uniform Relocation Act Policy ® Sexual Harassment Policy UCP P519-02 Public Services -Free To Be Me -Transportation Services Page 2 1.2 ® Procedure for meeting the requirements set forth in Section 3 of the Housing and Urban Development Act of 1968, as amended (12U.S.C. 7941 u) ❑ Procedures for meeting the requirements set forth in Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.G. 794) ® Fraud Policy C. Environmental Review Requirement (ERR) - No program costs can be incurred until an environmental review of the proposed project is completed and approved. Further, the SUBRECIPIENT will not undertake any activity or commit any funds prior to the issuance of the CHS Notice to Proceed (NTP) letter. Violation of this provision may result in the denial of any reimbursement of funds under this Agreement. PROJECT DETAILS A. Project Description/Project Budget Public Services - Free to Be Me I Federal Amount Project Component 1: CDBG funds are to support salaries for staff and drivers to $75,000 transport persons with disabilities. Activities will include but not be limited to: transportation services throughout the week and may include weekends for adult persons with disabilities allowing them to access vital Life Skills, community inclusion events, employment training, day training, medical appointments, wellness activities, prescription pickup, shopping, and other vital activities for daily living. *Beneficiaries may be transported to various sites to enhance their life learning and social skills Total Federal Funds: The Subrecipient will accomplish the following checked project tasks: ❑ Pay all closing costs related to property conveyance Z Maintain and provide to the County, as requested, beneficiary income certification documentation ® Maintain and provide National Objective Documentation ® Provide Quarterly Reports on National Objective and project progress ® Required attendance by a representative from executive management at scheduled partnership meetings, as requested by CHS. ❑ Provide monthly construction and rehabilitation progress reports until completion of construction or rehabilitation. ❑ Identify Lead Project Manager ❑ Provide Site Design and Specifications ❑ Comply with Davis Bacon Labor Standards ® Comply with Section 3 and maintain documentation UCP P519-02 Public Services -Free To Be Me -Transportation Services Page 3 ❑ Provide certified payroll weekly throughout construction and rehabilitation ❑ Comply with Uniform Relocation Act (URA), if necessary ❑ Ensure applicable numbers of units are Section 504/ADA accessible ❑ Ensure the applicable affordability period for the project is met B. National Objective The CDBG program funds awarded to Collier County must benefit low -moderate income persons (LMI). As such the Subrecipient shall be responsible for ensuring that all activities and beneficiaries meet the definition of: ❑ LMA — Low/Mod Area Benefit Z LMC — Low/Mod Clientele Benefit ❑ LMH— Low/Mod Housing Benefit ❑ LMJ — Low/Mod Job Benefit LMA: Must document where at least 51 percent of the residents are LMI persons based on HUD determined eligible census tracts. Failure to achieve the national objective under this agreement will require repayment of the CDBG investment under this agreement. LMC: Must document that at least 51 percent of persons served, are low to moderate income persons or households, in order to meet a CDBG National Objective. Failure to achieve the national objective under this agreement will require repayment of the CDBG investment under this agreement. LAM: Must document providing or improving permanent residential structures, which upon completion will be occupied by LMI households. Structures with three or more units must have at least 51 percent occupied by LMI households and structures with less than three units must be occupied by 100 percent LMI households. Failure to achieve the national objective under this agreement will require repayment of the CDBG investment under this agreement. LMJ: Must document job creation and retention. The LMI benefit national objective addresses activities designed to create or retain permanent jobs, at least 51 percent of which (computed on a full-time equivalent basis) will be made available to or held by LMI persons. Failure to achieve the national objective under this agreement will require repayment of the CDBG investment under this agreement. C. Performance Deliverables Program Deliverable Deliverable Supporting Submission Schedule Documentation Special Grant Condition Policies Policies as stated in this Within sixty (60) days of Section 1.1) agreement agreement execution Insurance Insurance Certificate Within 30 days of agreement execution and Annually within thir 30 days of renewal Detailed Project Schedule Project Schedule Not Applicable Project Plans and Spec fications Site Plans and Specifications Not ApplicabIe UCP PS19-02 Public Services -Free To Be Me -Transportation Services Page 4 CA Subcontractor Log Subcontractor Log NotApplicable Submission of Progress Report Exhibit C Quarterly within 10 days following the end of the quarter. Final report due 60 days after agreement ends Section 3 Report Quarterly report of new hire Quarterly information Davis -Bacon Act Certified Weekly Certified Payroll Not Applicable Payroll reports, forms and supporting documentation Financial and Compliance Audit Audit, Management Letter and Nine (9) months after FY end Exhibit E for Single Audit OR one hundred eighty (180) days after FY end Continued Use Certification Continued Use Affidavit, if Not Applicable applicable Revenue Plan for maintenance Plan approved by the County Not Applicable and Capital Reserve Program Income Reuse Plan Plan Approved by the County Not Applicable D. Payment Deliverables Payment Deliverable Payment Supporting Documentation Submission Schedule Project Component 1: CDBG Submission of supporting documents must Submission of funds are to support salaries for be provided as backup as evidenced by monthly invoices. staff and drivers to transport invoice/Timecards/Payroll persons with disabilities Registers/Summary/driver logs/canceled Activities will include but not be checks or banking documents/Exhibit B limited to: transportation services and any additional documentation as throughout the week and may requested. include weekends for adult persons with disabilities allowing 10% retainage released upon final Following close out them to access vital Social, monitoring clearance and meeting the monitoring Community and Life Skills National Objective inclusion events, employment training, medical appointments, wellness activities, prescription pickup, shopping, day treatment, and other vital activities *Beneficiaries may be transported to various sitesto enhance their life learning skills Final 10 percent of award amount will be paid upon completion of final monitoring clearance and documentation of meeting the National Objective. Failure by the subrecipient to achieve the National Objective will require repayment of the CDBG investment under this agreement. UCP PS19-02 Public Services -Free To Be Me -Transportation Services Page CAO 1.3 PERIOD OF PERFORMANCE Services of the Subrecipient shall start on October 1, 2019 and shall end on September 30, 2020. 1.4 AGREEMENT AMOUNT The COUNTY agrees to make available (Seventy -Five Thousand) Dollars ($75,000.00) for use by the SUBRECIPIENT, during the term of the agreement (hereinafter, shall be referred to as the "Funds"). Modification to the "Budget and Scope" may only be made if approved in advance. Budgeted fund shifts among line items shall not be more than 10 percent of the total funding amount and does not signify a change in scope. Fund shifts that exceed 10 percent of the agreement amount shall only be made with Board approval. The County shall reimburse the SUBRECIPIENT for the performance of this agreement upon completion or partial completion of the work tasks, as accepted and approved by CHS. SUBRECIPIENT may not request disbursement of CDBG funds until funds are needed for eligible costs, and all disbursement requests must be limited to the amount needed at the time of the request. SUBRECIPIENT may expend funds only for allowable costs resulting from obligations incurred during the teen of this agreement. Invoices for work performed are required every month. If no work has been performed during that month, or if the SUBRECIPIENT is not yet prepared to send the required backup, a $0 invoice will be required. Explanations may be required if two consecutive months of $0 invoices are submitted. Payments shall be made to the SUBRECIPIENT, when requested, as work progresses but, not more frequently than once per month. Reimbursement will not occur if Subrecipient fails to perform the minimum level of service required by this agreement. Final invoices are due no later than 90 days after the end of the agreement. Work performed during the term of the program but not invoiced within 90 days after the end of the agreement may not be processed without written authorization from the Grant Coordinator. The County Manager or designee may extend the term of this agreement for a period of up to 180 days after the end of the agreement. Extensions must be authorized, in writing, by formal letter to the SUBRECIPIENT. No payment will be made until approved by CHS for grant compliance and adherence to any and all applicable Local, State, or Federal requirements. Except where disputed for noncompliance, payment will be made upon receipt of a properly completed invoice and in compliance with §218.70, Florida Statutes, otherwise known as the "Local Government Prompt Payment Act." UCP PS19-02 Public Services -Free To Be Me -Transportation Services Page CAD 1.5 COST PRINCIPLES Payments to the SUBRECIPIENT are governed by the Federal grant management rules for cost allowability found at 2 CFR 200 Subpart E-Cost Principles. For the purposes of this section (Section 1.5-Cost Principles) of this agreement, SUBRECIPIENT is defined as a described in 2 CFR 200.93. Accordingly, payments will be made on a cost reimbursement basis. Each request for reimbursement shall identify the associated project and approved project task(s) listed under this Scope of Work. The SUBRECIPIENT may only incur direct costs that may be attributed specifically to the projects referenced above, as defined in 2 CFR 200.413. The SUBRECIPIENT must provide adequate documentation for validating costs incurred. Payments to SUBRECIPIENT'S contractors and vendors are conditioned upon compliance with the procurement requirements provided for in 2 CFR 200.318-200.326. Allowable costs incurred by the SUBRECIPIENTS and Contractors shall comply with 2 CFR Subpart E-Cost Principles. A Developer is not subject to 2 CFR Subpart E; however, the COUNTY is subject to 2 CFR Subpart E and may impose requirements upon the Developer, in order for the COUNTY to remain compliant with its obligation to follow 2 CFR Subpart E. The Developer will use adequate internal controls and maintain necessary source documentation for all costs incurred and adhere to any other accounting requirements included in this agreement. 1.6 NOTICES Notices required by this agreement shall be in writing and delivered via mail (postage prepaid), commercial courier, personal delivery, or sent by facsimile or other electronic means. Any notice delivered or sent as aforesaid shall be effective on the date of delivery or sending. All notices and other written communications under this agreement shall be addressed to the individuals in the capacities indicated below, unless otherwise modified by subsequent written notice. COLLIER COUNTY ATTENTION: Rose Munoz, Grant Coordinator 3339 E Tamiami Trail, Suite 211 Naples, Florida 34112 Email: Rosa.MunozAcolliercountyD.eov Telephone: (239) 252-57113 SUBRECIPIENT ATTENTION: Kirk Zaremba and Cassy Beaver United Cerebral Palsy of Southwest Florida, Inc. 9040 Sunset Drive Miami, FL 33173 Email:kzarembana,.sunrisegroup.org cassandrabeaverna sunrisegroup.org Telephone: (305)-273-3055 & (239)-643-5338 Ext 101 UCP PS19-02 Public services -Free To Be Me -Transportation services Pagel �i7 PART H GRANT CONTROL REQUIREMENTS 2.1 AUDITS At any time during normal business hours and as often as the COUNTY (and/or its representatives) may deem necessary, the SUBRECIPIENT shall make available all records, documentation, and any other data relating to all matters covered by the agreement for review, inspection or audit. Any deficiencies noted in audit reports must be fully cleared by the SUBRECIPIENT within 30 days after receipt by the organization. Failure of the organization to comply with the above audit requirements will constitute a violation of this contract and may result in the withholding of future payments. The SUBRECIPIENT hereby agrees to have an annual agency audit conducted in accordance with current GRANTEE policy concerning SUBRECIPIENT audits. The determination of amounts of Federal awards expended shall be in accordance with guidelines established by 2 CFR Part 200, Subpart F-Audit Requirements. 2.2 RECORDS AND DOCUMENTATION The SUBRECIPIENT shall maintain sufficient records, in accordance with 24 CFR 570.506, to determine compliance with the requirements of this agreement, the CDBG Program, and all other applicable laws and regulations. This documentation shall include, but is not limited to, the following: A. All records required by CDBG regulations. B. SUBRECIPIENT shall keep and maintain public records that ordinarily and necessarily would be required by COUNTY in order to perform the service. C. All reports, plans, surveys, information, documents, maps, books, records, and other data procedures developed, prepared, assembled, or completed by the SUBRECIPIENT for this agreement shall be made available to the COUNTY, by the SUBRECIPIENT, at any time, upon request by the COUNTY or CHS. Materials identified in the previous sentence shall be in accordance with generally accepted accounting principles (GAAP), procedures and practices, which sufficiently and properly reflect all revenues and expenditures of funds provided directly or indirectly by this agreement, including matching funds and Program Income. These records shall be maintained to the extent of such detail as will properly reflect all net costs, direct and indirect labor, materials, equipment, supplies and services, and other costs and expenses of whatever nature for which reimbursement is claimed under the provisions of this agreement. uCP PS19-02 Public Services -Free To Be Me -Transportation Services Page 8 b D. Upon completion of all work contemplated under this agreement, copies of all documents and records relating to this agreement shall be surrendered to CHS, if requested. In any event, SUBRECIPIENT shall keep all documents and records in an orderly fashion, in a readily accessible, permanent, and secured location for five (5) years after the date of submission of the annual performance and evaluation report, as prescribed in 2 CFR 200.333, with the following exception: if any litigation, claim, or audit is started before the expiration date of the five (5) year period, the records will be maintained until all litigation, claim, or audit findings involving these records are resolved. The COUNTY shall be informed, in writing, if an agency ceases to exist after closeout of this agreement of the address where the records are to be kept, as outlined in 2 CFR 200.336. The SUBRECIPIENT shall meet all requirements for retaining public records and transfer, at no cost to COUNTY, all public records in possession of the SUBRECIPIENT upon termination of the contract and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must be provided to the COUNTY in a format that is compatible with the information technology systems of the COUNTY. IF THE SUBRECIPIENT HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT 239-252-6832, Michael.Coz(a,colliercountyfl.aov, 3299 Tamiami Trail E, Naples FL 34112. E. SUBRECIPIENT shall maintain records showing compliance with the Davis -Bacon Act of 1931, including files containing contractor payrolls, employee interviews, Davis -Bacon wage rates, and administrative cross-referencing. SUBRECIPIENT shall maintain records showing contractor compliance with the Contract Work Hours and Work Safety Law. Similarly, the SUBRECIPIENT shall maintain records showing compliance with federal purchasing requirements and with other federal requirements for grant implementation. F. SUBRECIPIENT will be responsible for the creation and maintenance of income eligible files on clients served and documentation that all households are eligible under HUD Income Guidelines. The SUBRECIPIENT agrees that CHS shall be the final arbiter on the SUBRECIPIENT's compliance. G. SUBRECIPIENT shall document how the National Objective(s), as defined in 24 CFR 570.208 and the eligibility requirement(s) under which funding has been received, have been met. These also include special requirements, such as necessary and appropriate UCP PS19-02 Public Services -Free To Be Me -Transportation services Page b 2.3 determinations, as defined in 24 CFR 570.208, income certification, and written agreements with beneficiaries, where applicable. H. SUBRECIPIENT shall provide the public with access to public records on the same terms and conditions that the COUNTY would provide the records and at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes or as otherwise provided by law. SUBRECIPIENT shall ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by 2 CFR 200.336 and 2 CFR 200.337. During the term, SUBRECIPIENT shall submit an annual audit monitoring report (Exhibit E) to the COUNTY no later than nine (9) months after the Single Audit (or one hundred eighty (180) days for Subrecipients exempt from Single Audit), after the SUBRECIPIENT'S fiscal year end. The COUNTY will conduct an annual financial and programmatic review. SUBRECIPIENT agrees that CHS may carry out no less than one (1) annual on -site monitoring visit and evaluation activities, as determined necessary. At the COUNTY's discretion, a desk top review of the activities may be conducted in lieu of an on -site visit. The continuation of this agreement is dependent upon satisfactory evaluations. The SUBRECIPIENT shall, upon the request of CHS, submit information and status reports required by CHS or HUD to enable CHS to evaluate said progress and to allow for completion of reports required. The SUBRECIPIENT shall allow CHS or HUD to monitor the SUBRECIPIENT on site. Such site visits may be scheduled or unscheduled, as determined by CHS or HUD. COUNTY will monitor the performance of the SUBRECIPIENT in an attempt to mitigate fraud, waste, abuse, or non-performance, based on goals and performance standards, as stated, with all other applicable laws, regulations, and policies governing the funds provided under this agreement further defined by 2 CFR 200.331. Substandard performance, as determined by the COUNTY, will constitute noncompliance with this agreement. If corrective action is not taken by the SUBRECIPIENT within a reasonable period of time after being notified by the COUNTY, contract suspension or termination procedures will be initiated. SUBRECIPIENT agrees to provide HUD, the HUD Office of Inspector General, the General Accounting Office, the COUNTY, or the COUNTY's internal auditor(s) access to all records related to performance of activities in this agreement. 2.4 PREVENTION OF FRAUD AND ABUSE SUBRECIPIENT shall establish, maintain, and utilize internal systems and procedures sufficient to prevent, detect, and correct incidents of waste, fraud, and abuse in the performance of this agreement and to provide for the proper and effective management of all Program and Fiscal activities of the agreement. SUBRECIPIENT's internal control systems and all transactions and UCP PS19-02 Public Services -Free To Be Me -Transportation Services Page 10 d� other significant events shall be clearly documented, and the documentation shall be readily available for monitoring by COUNTY. SUBRECIPIENT shall provide COUNTY with complete access to all of its records, employees, and agents for the purpose of monitoring or investigating the performance of the Agreement. SUBRECIPIENT shall fully cooperate with COUNTY's efforts to detect, investigate, and prevent waste, fraud, and abuse. SUBRECIPIENT may not discriminate against any employee or other person who reports a violation of the terms of this Agreement, or of any law or regulation to COUNTY or to any appropriate law enforcement authority, if the report is made in good faith. 2.5 CORRECTIVE ACTION Corrective action plans may be required for noncompliance, nonperformance, or unacceptable performance under this contract. Penalties may be imposed for failures to implement or to make acceptable progress on such corrective action plans. In order to effectively enforce COUNTY Resolution No. 2013-228, CHS has adopted an escalation policy to ensure continued compliance by Subrecipients, Developers, or any entity receiving grant funds from CHS. CHS's policy for escalation for non-compliance is as follows: Initial non-compliance may result in Findings or Concerns being issued to the SUBRECIPIENT, which will require a corrective action plan be submitted to the COUNTY within 15 days following issuance of the report. • Any pay requests that have been submitted to the COUNTY for payment will be held until the corrective action plan has been submitted. • CHS will be available to provide Technical Assistance (TA) to the SUBRECIPIENT, as needed, in order to correct the non-compliance issue. 2. If in the case SUBRECIPIENT fails to submit the corrective action plan in a timely manner to the COUNTY, the COUNTY may require a portion ofthe awarded grant amount be returned to the COUNTY. • The COUNTY may require upwards of five percent (5%) ofthe award amount be returned to the COUNTY, at the discretion of the Board of County Commissioners. • The entity may be denied future consideration as set forth in Resolution No. 2013-228. UCP PS19-02 Public Services -Free To Be Me- Transportation Services Page 11 �,a 3. If in the case SUBRECIPIENT continues to fail to correct the outstanding issue or repeats an issue that was previously corrected and has been informed by the COUNTY of their substantial non-compliance by certified mail; the COUNTY may require a portion of the awarded grant amount or the amount of the CDBG investment for acquisition of the properties conveyed, be returned to the COUNTY. • The COUNTY may require upwards often percent (10%) of the award amount be returned to the COUNTY, at the discretion of the Board of County Commissioners. • The SUBRECIPIENT will be considered in violation of Resolution No. 2013- 228. 4. If in the case, after repeated notification, SUBRECIPIENT continues to be substantially non -compliant, the COUNTY may recommend the contract or award be terminated. • The COUNTY will make a recommendation to the Board of County Commissioners to immediately terminate the agreement or contract. The SUBRECIPIENT will be required to repay all funds disbursed by the COUNTY for the project that was terminated. This includes the amount invested by the COUNTY for the initial acquisition of properties or other activities. • SUBRECIPIENT will be considered in violation of Resolution No. 2013-228. If in the case SUBRECIPIENT has multiple agreements with the COUNTY, and is found to be non -compliant, the above sanctions may be imposed across all awards at the BCC's discretion. 2.6 REPORTS Reimbursement may be contingent upon the timely receipt of complete and accurate reports required by this agreement, and on the resolution of monitoring findings identified pursuant to this agreement, as deemed necessary by the County Manager or designee. During the term, SUBRECIPIENT shall submit quarterly progress reports to the COUNTY on the I Oth day of January, April, July, and October, respectively, for the prior quarter period end. As part of the report submitted in October, the SUBRECIPIENT also agrees to include, a comprehensive final report covering the agreed -upon Program objectives, activities, and expenditures including, but not limited to, performance data on client feedback with respect to the goals and objectives set forth in Exhibit "C". Exhibit "C" contains an example reporting form to be used in fulfillment of this requirement. Other reporting requirements may be required by the County Manager or UCP PS19-02 Pubiic Services -Free To Be Me -Transportation Services Page 12 OtrO designee, in the event of Program changes; the need for additional information or documentation arises; and/or legislative amendments are enacted. Reports and/or requested documentation not received by the due date shall be considered delinquent and may be cause for default and termination of this agreement. UCP PS19-02 Public Services -Free To Be Me -Transportation Services Page 13 va PART III TERMS AND CONDITIONS 3.1 SUBCONTRACTS No part of this agreement may be assigned or subcontracted without the written consent of the COUNTY, which consent, if given at all, shall be at the COUNTY's sole discretion and judgment. 3.2 GENERAL COMPLIANCE The SUBRECIPIENT agrees to comply with the requirements of Title 24 of the Code of Federal Regulations, Part 570 (the U.S. Housing and Urban Development regulations concerning Community Development Block Grants (CDBG)), including subpart K of these regulations, except that (1) the SUBRECIPIENT does not assume the recipient's environmental responsibilities described in 24 CFR 570.604; (2) the SUBRECIPIENT does not assume the recipient's responsibility for initiating the review process under the provisions of 24 CFR Part 52; (3) the SUBRECIPIENT is required to follow federal procurement; and (4) for Developers, revenue generated is not considered program income. The CDBG program was funded through the Housing and Community Development Act of 1974. The SUBRECIPIENT also agrees to comply with all other applicable laws, regulations, and policies governing the finds provided under this agreement. The SUBRECIPIENT further agrees to utilize funds available under this agreement to supplement rather than supplant funds otherwise available. 3.3 INDEPENDENT CONTRACTOR Nothing contained in this agreement is intended to, or shall be construed in any manner, as creating or establishing the relationship of employer/employee between the parties. The SUBRECIPIENT shall at all times remain an "independent contractor" with respect to the services to be performed under this agreement. The COUNTY shall be exempt from payment of all Unemployment Compensation, FICA, retirement, life and/or medical insurance, and Workers' Compensation Insurance, as the SUBRECIPIENT is an independent contractor. 3.4 AMENDMENTS The COUNTY or SUBRECIPIENT may amend this agreement, at any time, provided that such amendments make speck reference to this agreement, and are executed in writing, signed by a duly authorized representative of each organization, and approved by the COUNTY'S governing body. Such amendments shall not invalidate this agreement, nor relieve or release the COUNTY or SUBRECIPIENT from its obligations under this agreement. The COUNTY may, in its discretion, amend this agreement to conform with Federal, State, or Local governmental guidelines, policies, and available funding amounts, or for other reasons. If such amendments result in a change in the funding, the scope of services, or schedule of the UCP PS19-02 Public Services -Free To Be Me -Transportation services Page 14 activities to be undertaken as part of this agreement, such modifications will be incorporated only by written amendment, signed by both COUNTY and SUBRECIPIENT. 3.5 AVAILABILITY OF FUNDS The parties acknowledge that the Funds originate from CDBG grant funds from HUD and must be implemented in full compliance with all of HUD's rules and regulations and any agreement between COUNTY and HUD governing CDBG funds pertaining to this agreement. In the event of curtailment or non -production of said federal funds, or the reduction of funds awarded by HUD to Collier County, to a level, determined by the County Manager, to be insufficient to adequately administer the project, the financial sources necessary to continue to pay the SUBRECIPIENT all or any portions of the funds will not be available. In either event, the COUNTY may terminate this agreement, which termination shall be effective as of the date that it is determined by the County Manager or designee, in his/her sole discretion and judgment, that the funds are no longer available. In the event of such termination, the SUBRECIPIENT agrees that it will not look to, nor seek to hold the COUNTY, nor any individual member of the County Commissioners and/or County Administration, personally liable for the performance of this agreement, and the COUNTY shall be released from any further liability to SUBRECIPIENT under the terms of this agreement. 3.6 INDEMNIFICATION To the maximum extent permitted by Florida law, the SUBRECIPIENT shall indemnify and hold harmless the COUNTY, its officers, agents, and employees from any and all claims, liabilities, damages, losses, costs, and causes of action which may arise out of an act, omission, including but not limited to, reasonable attorneys' fees and paralegals' fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the SUBRECIPIENT or any of its agents, officers, servants, employees, contractors, patrons, guests, clients, licensees, invitees, or any persons acting under the direction, control, or supervision of the SUBRECIPIENT in the performance of this agreement. This indemnification obligation shall not be construed to negate, abridge, or reduce any other rights or remedies, which otherwise may be available to an indemnified party or person described in this paragraph. The SUBRECIPIENT shall pay all claims and losses of any nature whatsoever in connection therewith and shall defend all suits in the name of the COUNTY and shall pay all costs (including attorney's fees) and judgments which may issue there- on. This Indemnification shall survive the termination and/or expiration of this agreement. This section does not pertain to any incident arising from the sole negligence of COUNTY. The foregoing indemnification shall not constitute a waiver of sovereign immunity beyond the limits set forth in Section 768.28, Florida Statutes. This section shall survive the expiration of termination of this agreement. 3.7 GRANTEE RECOGNITION/SPONSORSHIPS The SUBRECIPIENT agrees that all notices, informational pamphlets, press releases, advertisements, descriptions of the sponsorships of the Program, research reports, and similar UCP PS19-02 Public Services -Free To Be Me -Transportation Services Page 15 OYa '` public notices, whether printed or digitally prepared and released by the SUBRECIPIENT for, on behalf of, and/or about the Program shall include the statement: "FINANCED IN PART BY U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT (HUD) AND COLLIER COUNTY COMMUNITY AND HUMAN SERVICES DIVISION" and shall appear in the same size letters or type as the name of the SUBRECIPIENT. This design concept is intended to disseminate key information regarding the development team, as well as Equal Housing Opportunity, to the general public. Construction signs shall comply with applicable COUNTY codes. 3.8 DEFAULTS, REMEDIES, AND TERMINATION In accordance with 2 CFR 200.339, this agreement may also be terminated for convenience by either the COUNTY or the SUBRECIPIENT, in whole or in part, by setting forth the reasons for such termination, the effective date, and, in the case of partial terminations, the portion to be terminated. However, if in the case of a partial termination, the COUNTY determines that the remaining portion of the award will not accomplish the purpose for which the award was made, the COUNTY may terminate the award in its entirety. The following actions or inactions by SUBRECIPIENT shall constitute a Default under this agreement: A. Failure to comply with any of the rules, regulations, or provisions referred to herein, or such statutes, regulations, executive orders, and HUD guidelines, policies, or directives as may become applicable at any time. B. Failure, for any reason, of the SUBRECIPIENT to fulfill in a timely and proper manner its obligations under this agreement. C. Ineffective or improper use of funds provided under this agreement. D. Submission by the SUBRECIPIENT to the COUNTY reports that are incorrect or incomplete in any material respect. E. Submission by the SUBRECIPIENT of any false certification. F. Failure to materially comply with any terms of this agreement. G. Failure to materially comply with the terms of any other agreement between the COUNTY and the SUBRECIPIENT relating to the project. UCP PS19-02 Public Services -Free To Be Me -Transportation Services Page is OVA In the event of any default by SUBRECIPIENT under this agreement, the COUNTY may seek any combination of one or more of the following remedies: A. Require specific performance of the agreement, in whole or in part. B. Require the use of, or change in, professional property management. C. Require immediate repayment by SUBRECIPIENT to the COUNTY of all CDBG funds that SUBRECIPIENT has received under this agreement. D. Apply sanctions, if determined by the COUNTY to be applicable. E. Stop all payments, until identified deficiencies are corrected. F. Terminate this agreement by giving written notice to SUBRECIPIENT of such termination and specifying the effective date of such termination. If the agreement is terminated by the COUNTY, as provided herein, SUBRECIPIENT shall have no claim of payment or claim of benefit for any incomplete project activities undertaken under this agreement. 3.9 REVERSION OF ASSETS In the event of a termination of this agreement and in addition to any and all other remedies available to the COUNTY (whether under this agreement, or at law, or in equity), the SUBRECIPIENT shall immediately transfer to the COUNTY any property on hand at the time of termination (or expiration) and any accounts receivable attributable to the use of CDBG funds, per 24 CFR 570.503(b)(7). The COUNTY's receipt of any funds on hand at the time of termination shall not waive the COUNTY's right (nor excuse SUBRECIPIENT's obligation) to recoup all or any portion of the funds or property, as the COUNTY may deem necessary. Regulations regarding real property are subject to 2 CFR 200.311 and as otherwise provided at 24 CFR 570.503(b)(7). 3.10 INSURANCE SUBRECIPIENT shall not commence any work and/or services pursuant to this agreement until all insurance required, as outlined in Exhibit "A" and 2 CFR 200.310, has been obtained, and said insurance shall be carried, at all times, during SUBRECIPIENT's performance under the agreement. 3.11 ADMINISTRATIVE REQUIREMENTS The SUBRECIPIENT agrees to perform the Scope of Work in compliance with the Grant Budget and the Scope of Work (Part I), the Uniform Administrative Requirements, Cost Principles and UCP PS19-02 Public Services -Free To Be Me -Transportation Services Page 17 OF�O Audit Requirements for Federal Awards (2 CFR 200 et seq.), and the federal regulations for the Community Development Block Grant (24 CFR 570 et seq.). 3.12 PURCHASING SUBRECIPIENT' is required to follow Federal Procurement standards (2 CFR 200.319 through .326) and Collier County's Procurement Ordinance #2017-08, as amended. Current purchasing thresholds are: Range: Competition Required $0 - $3,000 Single Quote with documentation $3,000 - $50,000 3 Written Quotes $50,000+ Formal Solicitation (ITB, RFP, etc. All improvements specified in Part I. Scope of Work shall be performed by SUBRECIPIENT employees, or shall be put out to competitive bidding, under a procedure acceptable to the COUNTY and Federal requirements. The SUBRECIPIENT shall enter into contracts for improvements with the lowest, responsible and qualified bidder. Contract administration shall be handled by the SUBRECIPIENT and monitored by CHS, which shall have access to all records and documents related to the project. 3.13 PROGRAM GENERATED INCOME No Program Income is anticipated. In the event Program Income is derived from the use of CDBG funds disbursed under this agreement, such Program Income shall be utilized by the SUBRECIPIENT for CDBG-eligible activities, approved by COUNTY. Any "Program Income" (as such term is defined under applicable Federal regulations) gained from any activity of the SUBRECIPIENT funded by CDBG funds shall be reported to the COUNTY through an annual program income re -use plan, utilized by the SUBRECIPIENT accordingly, and shall be in compliance with 2 CFR 200.307 and 24 CFR 570.503(c) in the operation of the Program. When program income is generated by an activity that is only partially assisted with CDBG funds, the income shall be prorated to reflect the percentage of CDBG funds used. In the event there is a program income balance at the end of the Program Year, such balance shall revert to the COUNTY's Community Block Grant Program, for further reallocation. 3.14 GRANT CLOSEOUT SUBRECIPIENT's obligation to the COUNTY shall not end until all closeout requirements are completed. The SUBRECIPIENT may close out the project with the COUNTY after the five (5) year continued use period has been met (for public services, "after the expiration of the Agreement"). The continued use period shall commence with the later of the Subrecipient meeting the National Objective or the recording of lien and/or deed restriction documentation). Activities during this closeout period shall include, but are not limited to making final payments, disposing of program assets (including the return of all unused materials, equipment, program income J144 PS19-02 Public Services -Free To Be Me -Transportation Services Page 18 OV) balances, and receivable accounts to the COUNTY), and determining the custodianship of records. In addition to the records retention outlined in Part 2.2, the SUBRECIPIENT shall comply with Section 119.021, Florida Statutes regarding records maintenance, preservation, and retention. A conflict between state and federal law records retention requirements will result in the more stringent law being applied, such that the record must be held for the longer duration. Any balance of unobligated funds that have been advanced or paid must be returned to the COUNTY. Any funds paid exceeding the amount SUBRECIPIENT is entitled to under the terms and conditions of this agreement must be refunded to the COUNTY. SUBRECIPIENT shall also produce records and information that complies with Section 215.97, Florida Single Audit Act. Closeout procedures must take place in accordance with 2 CFR 200.343. 3.15 OPPORTUNITIES FOR RESIDENTS AND CIVIL RIGHTS COMPLIANCE The SUBRECIPIENT agrees that no person shall be excluded from the benefits of, or be subj ected to, discrimination under any activity carried out by the performance of this agreement on the basis of race, color, disability, national origin, religion, age, familial status, or sex. Upon receipt of evidence of such discrimination, the COUNTY shall have the right to terminate this agreement. To the greatest extent feasible, lower -income residents of the project areas shall be given opportunities for training and employment; and to the greatest feasible extent eligible business concerns located in or owned in substantial part by persons residing in the project areas shall be awarded contracts in connection with the project. The SUBRECIPIENT shall comply with Section 3 of the Housing and Community Development Act of 1968. 3.16 OPPORTUNITIES FOR SMALL AND MINORITY/WOMEN OWNED BUSINESS ENTERPRISES The SUBRECIPIENT will use its best efforts to afford small businesses, minority business enterprises, and women's business enterprises the maximum practicable opportunity to participate in the performance of this contract. As used in this contract, the terms "small business" means a business that meets the criteria set forth in section 3(a) of the Small Business Act, as amended (15 U.S.C. 632), and "minority and women's business enterprise" means a business at least 51 percent owned and controlled by minority group members or women. For the purpose of this definition, "minority group members" are Afro-Americans, Spanish-speaking, Spanish surnamed or Spanish - heritage Americans, Asian -Americans, and American Indians. The SUBRECIPIENT may rely on written representations by businesses regarding their status as minority and female business enterprises in lieu of an independent investigation. 3.17 PROGRAM BENEFICIARIES At least 51 percent of the beneficiaries of a project funded through this agreement must be low - and moderate- income persons or presumed to be low- to moderate- income persons based on applicable regulation, if the agreement is meeting a national objective through a LMI strategy. If UCP PS19-02 Public servicesFreeTo Be Me - Transportation Services Page 19 0 the project is located in an entitlement city, as defined by HUD, or serves beneficiaries countywide, more than 30 percent of the beneficiaries directly assisted under this agreement must reside in unincorporated Collier County or in municipalities participating in the COUNTY'S Urban County Qualification Program. The project shall assist beneficiaries as defined above for the time period designated in Exhibit "C" of this agreement. 3.18 AFFIRMATIVE ACTION The SUBRECIPIENT agrees that it shall be committed to carry out, pursuant to the COUNTY's specifications, an Affirmative Action Program, in keeping with the principles as provided in President's Executive Order 11246 of September 24, 1966. The COUNTY shall provide Affirmative Action guidelines to the SUBRECIPIENT to assist in the formulation of such program. The SUBRECIPIENT shall submit a plan for an Affirmative Action Program for approval prior to the award of funds. The Affirmative Action will need to be updated throughout the continued use period and must be submitted to COUNTY within 30 days of update/modification. 3.19 CONFLICT OF INTEREST The SUBRECIPIENT covenants that no person under its employ, who presently exercises any functions or responsibilities in connection with the Project, has any personal financial interest, direct or indirect, in the Project areas or any parcels therein, which would conflict in any manner or degree with the performance of this agreement, and that no person having any conflict of interest shall be employed by or subcontracted by SUBRECIPIENT. The SUBRECIPIENT covenants that it will comply with all provisions of 24 CFR 570.611 "Conflict of Interest", 2 CFR 200.318, and the State and County statutes, regulations, ordinances, or resolutions governing conflicts of interest. The SUBRECIPIENT will notify the COUNTY, in writing, and seek COUNTY approval prior to entering into any contract with an entity owned in whole or in part by a covered person, or an entity owned or controlled in whole or in part by the SUBRECIPIENT. The COUNTY may review the proposed contract to ensure that the contractor is qualified, and the costs are reasonable. Approval of an identity of interest contract will be in the COUNTY's sole discretion. This provision is not intended to limit SUBRECIPIENT's ability to self -manage the projects using its own employees. Any possible conflict of interest on. the part of the SUBRECIPIENT, its employees, or its contractors shall be disclosed, in writing, to CHS provided, however, that this paragraph shall be interpreted in such a manner so as not to unreasonably impede the statutory requirement that maximum opportunity be provided for employment of and participation of low- and moderate - income residents of the project target area. UCP PS19-02 Public Services -Free To Be Me -Transportation Services Page 20 OVO 3.20 RELIGIOUS ORGANIZATIONS CDBG funds may be used by religious organizations or on property owned by religious organizations only in accordance with requirements set in Section 24 CFR 570.2000). The SUBRECIPIENT shall comply with First Amendment Church/State principles as follows: A. It will not discriminate against any employee or applicant for employment on the basis of religion and will not limit employment or give preference in employment to persons on the basis of religion. B. It will not discriminate against any person applying for public services on the basis of religion and will not limit such services or give preference to persons on the basis of religion. C. It will retain its independence from Federal, State, and Local governments and may continue to carry out its mission, including the definition, practice, and expression of its religious beliefs, provided it does not use direct CDBG funds to support any inherently religious activities, such as worship, religious instruction, or proselytizing. D. The funds shall not be used for the acquisition, construction, or rehabilitation of structures to the extent that those structures are used for inherently religious activities. Where a structure is used for both eligible and inherently religious activities, CDBG funds may not exceed the cost of those portions of the acquisition, construction, or rehabilitation that are attributable to eligible activities in accordance with the cost accounting requirements applicable to CDBG funds in this part. Sanctuaries, chapels, or other rooms that a CDBG funded religious congregation uses as its principal place of worship, however, are ineligible for CDBG funded improvements. 3.21 INCIDENT REPORTING If services to clients are to be provided under this agreement, the SUBRECIPIENT and any subcontractors shall report knowledge or reasonable suspicion of abuse, neglect, or exploitation of a child, aged person, or disabled adult to the COUNTY. 3.22 SEVERABILITY Should any provision of the agreement be determined to be unenforceable or invalid, such a determination shall not affect the validity or enforceability of any other section or part thereof. UCP PS19-02 Public Services -Free To Be Me -Transportation Services Page 21 PART IV GENERAL PROVISIONS 4.1 24 CFR 570 as amended- All the regulations regarding the CDBG program https://www.ecfr.goy/egi-bin/text-idx?tpl=/eefrbrowse/Title24/24efr570 main 02.1p1 4.2 24 CFR 58 - The regulations prescribing the Environmental Review procedure. hMs://www.eefr.gov/cgi-bin/text-idx?ipl=/eefrbrowse/Title24/24cfr58 main 02.tpl 4.3 Section 104(b) and Section 109 of Title I of the Housing and Community Development Act of 1974 as amended hqs•//portal hud g,ov/hudportal/HLJD?stg=/program offices/fair housing equal 9pp/FHLaws/l0 4.4 The Fair Housing Act (42 U.S.C. 3601-20) Reasonable Accommodations Under the Fair Housing Act. httt)://www.hud.eovlofficeslfheollibrary/huddoistatement.r)dfhttt)s://www.hud.izov/program offic es/fair housing equal opp/ReasonableAccommodationsl5 Executive Order 11063 — Equal Opportunity in Housing hops://www.hud.ggv/program offices/fair housing equal opp/FHLaws/EX011063 Executive Order 11259 - Leadership & Coordination of Fair Housing in Federal Programs httos://www.archives.2ov/federal-register/codification/executive-order/12259.htmi 24 CFR Part 107 - Non- Discrimination and Equal Opportunity in Housing under E.0 hops://www.law.comell.edu/cfr/textt24/part-107 4.5 Title VI of the Civil Rights Act of 1964 as amended, Title VIII of the Civil Rights Act of 1968, as amended https://www.hud.ggv//proffamdescription/title6 4.6 24 CFR 570.601 Subpart K - The regulations issued pursuant to Executive Order 11063 which prohibits discrimination and promotes equal opportunity in housing. hMs://www.gpo.goy/fdU /pkg/CFR-2007-title24-vol3/pdf/CFR-2007-title24-vol3-sec570- 602___pdf 4.7 Executive Order 11246 ("Equal Employment Opportunity"), as amended by Executive Orders 11375 and 12086 - which establishes hiring goals for minorities and women on projects assisted with federal funds and as supplemented in Department of Labor regulations. EO 11246: hUs://www.hud.go offices/fair housing equal opp/FHLaws/EX011246 EO 11375 and 12086: see item #8 below UCP PS19-02 Public Services -Free To Be Me -Transportation Services Page 22 0 4.8 Title VII of the 1968 Civil Rights Act as amended by the Equal Employment Opportunity Act of 1972,42 USC § 2000e, et. seq. The SUBRECIPIENT will, in all solicitations or advertisements for employees placed by or on behalf of the SUBRECIPIENT, state that it is an Equal Opportunity or Affirmative Action employer. hqs://www.hud.ggv/programdesWpfigOitle6 4.9 24 CFR 135 — Regulations outlining requirements of Section 3 of the Housing and Urban Development Act of 1968, as amended. Compliance with the provisions of Section 3 of the HUD Act of 1968, as amended, and as implemented by the regulations set forth in 24 CFR 135, and all applicable rules and orders issued hereunder prior to the execution of this contract, shall be a condition of the Federal financial assistance provided under this contract and binding upon the COUNTY, the SUBRECIPIENT and any of the SUBRECIPIENT's Subrecipients and subcontractors. Failure to fulfill these requirements shall subject the COUNTY, the SUBRECIPIENT and any of the SUBRECIPIENT's Subrecipients and subcontractors, their successors and assigns, to those sanctions specified by the agreement through which Federal assistance is provided. The SUBRECIPIENT certifies and agrees that no contractual or other disability exists that would prevent compliance with these requirements. The SUBRECIPIENT further agrees to comply with these "Section 3" requirements and to include the following language in all subcontracts executed under this agreement: "The work to be performed under this agreement is a project assisted under a program providing direct Federal financial assistance from HUD and is subject to the requirements of Section 3 of the Housing and Urban Development Act of 1968, as amended (12 U.S.C. 1701). Section 3 requires that, to the greatest extent feasible, opportunities for training and employment be given to low- and very low-income residents of the project area, and that contracts for work in connection with the project be awarded to business concerns that provide economic opportunities for low- and very low-income persons residing in the metropolitan area in which the project is located." The SUBRECIPIENT further agrees to ensure that opportunities for training and employment arising in connection with a housing rehabilitation (including reduction and abatement of lead - based paint hazards), housing construction, or other public construction project are given to low - and very low-income persons residing within the metropolitan area in which the CDBG-funded project is located; where feasible, priority should be given to low- and very low-income persons within the service area of the project or the neighborhood in which the project is located, and to low- and very low- income participants in other HUD programs; and award contracts for work undertaken in connection with a housing rehabilitation (including reduction and abatement of lead - based paint hazards), housing construction, or other public construction project to business concerns that provide economic opportunities for low- and very low-income persons residing within the metropolitan area in which the CDBG-funded project is located; where feasible, priority should be given to business concerns that provide economic opportunities to low- and very low- income residents within the service area or the neighborhood in which the project is located, and to low- and very low-income participants in other HUD programs. UCP PS19-02 Public Services -Free To Be Me -Transportation Services Page 23 Odd hfts://www.hud.gQv/sites/documents/DOC 12047.PDF The SUBRECIPIENT certifies and agrees that no contractual or other legal incapacity exists that would prevent compliance with these requirements. hops //www ecfrgov/cgi-bin/text-idx?c ecfr&tp1=/ecfrbrowse/Title24/24cfrl35 main 02.tp1 4.10 Age Discrimination Act of 1975, Executive Order 11063, and Executive Order 11246 as amended by Executive Orders 11375, 11478, 12107 and 12086. Age Discrimination Act of 1975 hfts://www.hud.ggy/jrogram offices/fair housing equal opp/FHLaws/109 https•//portal hud ovg /hudportaVHUD?src=/program offices/fair housing equal opp/FHLaws/E XO11063 11246: httos://www.dol. ovg/ofccp/regs/statutes/eo11246.htm 11375: Amended by EO 11478 11478: hgps•//www archives.gov/federal-register/codification/executive-order/11478.htm1 12107: https•//www archives gov/federal-register/codification/executive-order/12107.html 12086: b tps•//www archives gov/federal-register/codification/executive-order/12086.hbnl 4.11 Contract Work Hours and Safety Standards Act, 40 USC 327-332. https://www.dol.gov/whd/regs/statutestsafe0l.pdf 4.12 Section 504 of the Rehabilitation Act of 1973, 29 USC 776(b) (5), 24 CFR 570.614 Subpart K. Section 504: hops://www.0a.goy/civilrights/sec504.htm 29 USC 776: hfts://law.oneele.com/uscode/29/776.htm1 24 CFR 570.614: hgps://www.law.comell.edu/cfr/text/24/570.614 4.13 The Americans with Disabilities Act of 1990: https://www.hud.goy/hudpropams/eohudap 4.14 Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended. hqps://www.ffiwa.dot.gov/real estate/uniform actlindex.cfm 4.15 29 CFR Parts 3 and 5 - Regulations that prescribe the payment of prevailing wages and the use of apprentices and trainees on federally assisted projects, as mandated by the Davis -Bacon Act. HUD Form 4010 must be included in all construction contracts funded by CDBG. (See 42 USC 276a and 24 CFR 135.11(c). 29 CFR Part 3 - Contractors and Subcontractors on public building or Public Work Financed, in whole or in part, by Loans or Grants from the United States hops://www.law.comefl.edu/cfr/text/29/part-3 29 CFR Part 5 - Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction (Also, Labor Standards Provision Applicable Subject to the Contract Work Hours and Safety Standards Act) UCP PS19-02 Public Services -Free To Be Me -Transportation Services Page 24 Od.'7 httas://www.law.comell.edu/cfr/text/29/part-5 Executive Order 11914 - Prohibits discrimination with respect to the handicapped, in federally assisted projects. httos://www.presidency.ucsb.edu/ws/index.php?pid=23675 4.16 Executive Order 11625 and U.S. Department of Housing and Urban Development Circular Letter 79-45 - which prescribes goal percentages for participation of minority businesses in Community Development Block Grant Contracts. E.O. 11625 Prescribing additional arrangements for developing and coordinating a national program for minority business enterprise. https•//www archives gov/federal-register/Codification/executive-order/I1625.html 4.17 The SUBRECIPIENT agrees to comply with the non-discrimination in employment and contracting opportunities laws, regulations, and executive orders referenced in 24 CFR 570.607, as revised by Executive Order 13279. The applicable non-discrimination provisions in Section 109 of the HCDA are still applicable. 24 CFR 570.607: hos://www.gpo.goy/fdUs/gkgLCFR-2010-title24-vol3/pdf/CFR-2010- title24- vol3-sec570-608.adf E.O. 13279: hn://www.fedizovcontracts.com/peO2-96.htm 4.18 Public Law 100-430 - the Fair Housing Amendments Act of 1988. httos://www.ncbi.nim.nih.goy/pubmed/12289709 4.19 2 CFR 200 et seq - Uniform Administrative Requirements, Cost Principles, and Audit requirements for Grants and Agreements. hLps•//www ecfrgov/cgi-bin/text-idx?tot=/ecfrbrowse/TitleO2/2cfr200 main 02.to1 4.20 Immigration Reform and Control Act of 1986 h_ptt s://www.eeoc.gov/eeoc/history/35th/thelaw/irea.htmi 4.21 Prohibition of Gifts to County Employees - No organization or individual shall offer or give, either directly or indirectly, any favor, gift, loan, fee, service, or other item of value to any County employee, as set forth in Chapter 112, Part III, Florida Statutes, Collier County Ethics Ordinance No. 2004-05, as amended, and County Administrative Procedure 5311. Florida Statutes- hMs•//www lawserver com/law/state/florida/statutes/florida statutes chapter 112 part iii Collier County- ft://www.colliergov.net/home/showdocument?id=35137 4.22 Order of Precedence - In the event of any conflict between or among the terms of any ofthe Contract Documents, the terms of the agreement shall take precedence over the terms of all other Contract Documents, except the terms of any Supplemental Conditions shall take precedence over the agreement. To the extent any conflict in the terms of the Contract Documents cannot be resolved UCP PS19-02 Public Services -Free To Be Me -Transportation Services Page 25 by application of the Supplemental Conditions, if any, or the agreement, the conflict shall be resolved by imposing the more strict or costly obligation under the Contract Documents upon the Contractor at Owner's discretion. 4.23 Venue -Any suit of action brought by either party to this agreement against the other party, relating to or arising out of this agreement, must be brought in the appropriate federal or state courts, in Collier County, FL which courts have sole jurisdiction on all such matters. (No reference required for this item). 4.24 Dispute Resolution - Prior to the initiation of any action or proceeding permitted by this agreement to resolve disputes between the parties, the parties shall make a good faith effort to resolve any such disputes by negotiation. Any situations when negotiations, litigation and/or mediation shall be attended by representatives of SUBRECIPIENT with full decision -making authority and by COUNTY'S staff person who would make the presentation of any settlement reached during negotiations to COUNTY for approval. Failing resolution, and prior to the cornmencement of depositions in any litigation between the parties arising out of this agreement, the parties shall attempt to resolve the dispute through Mediation before an agreed -upon Circuit Court Mediator certified by the State of Florida. Should either party fail to submit to mediation as required hereunder, the other party may obtain a court order requiring mediation under § 44.102, Florida Statutes. The litigation arising out of this agreement shall be adjudicated in Collier County, Florida, if in state court and the US District Court, Middle District of Florida, if in federal court. BY ENTERING INTO THIS AGREEMENT, COLLIER COUNTY AND THE SUBRECIPIENT EXPRESSLY WAIVE ANY RIGHTS EITHER PARTY MAY HAVE TO A TRIAL BY JURY OF ANY CIVIL LITIGATION RELATED TO, OR ARISING OUT OF, THIS AGREEMENT. hqs://www.flsenate.wvlaws/Statutes/2012/44.102 4.25 The SUBRECIPIENT agrees to comply with the following requirements: a. Clean Air Act, 41 USC 7401, et seq. httns://www.law.comell.edu/uscode/text/42n4Ol b. Federal Water Pollution Control Act, 33 USC 1251, et seq., as amended. https://www.law.comell.edu/uscode/text/33/chRLer-26 4.26 In accordance with the requirements of the Flood Disaster Protection Act of 1973 (42 USC 4002 and 24 CFR 570.605 Subpart K), the SUBRECIPIENT shall assure that for activities located in an area identified by FEMA as having special flood hazards, flood insurance under the National Flood Insurance Program is obtained and maintained. If appropriate, a letter of map amendment (LOMA) may be obtained from FEMA, which would satisfy this requirement and/or reduce the cost of said flood insurance. hMs://www.law.comell.edu/cfr/text/24/570.605 4.27 The SUBRECIPIENT agrees that any construction or rehabilitation of residential structures with assistance provided under this contract shall be subject to the HUD Lead- Based Paint Poisoning Prevention Act, found at 24 CFR 570.608, Subpart K. h 1ps://www.gpo. og v/fdsys/granule/CFR- 2000-title24-vol3/CFR-2000-title24-vol3-sec570-608-id 163 UCP P519-02 Public Services -Free To Be Me -Transportation Services Page 26 0 4.28 The SUBRECIPIENT agrees to comply with the Historic Preservation requirements set forth in the National Historic Preservation Act of 1966, as amended (16 U.S.C. 470) and the procedures set forth in 36 CFR Part 800, Advisory Council on Historic Preservation Procedures for Protection of Historic Properties, insofar as they apply to the performance of this agreement. httns://www.nps.gov/history/local-law/Opal966.htm https://www.eefr.goy/egi-bin/text- idx?c=ecfr&tp1=/ecfrbrowse/Title36/36cfr800 main 02 tal In general, this requires concurrence from the State Historic Preservation Officer for all rehabilitation and demolition of historic properties that are fifty years old or older or that are included on a Federal, State or Local historic property list. hitps://www.nl?s.poy/higML/local-law/nhpal966.htm 4.29 The SUBRECIPIENT must certify that it will provide drug -free workplaces, in accordance with the Drug -Free Workplace Act of 1988 (41 USC 701). httns•//www gpo gov/fdU�igranule/USCODE-2009-title4l/USCODE-2009-title41-chapl0- sec701 4.30 The SUBRECIPIENT certifies that neither it, nor its principals, is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal Department or agency; and, that the SUBRECIPIENT shall not knowingly enter into any lower tier contract, or other covered transaction, with a person who is similarly debarred or suspended from participating in this covered transaction as outlined in 24 CFR 570.609, Subpart K. httns://www.law.cornef.edu/cfr/text/24/570.609 4.31 The SUBRECIPIENT agrees to comply with the following OMB Circulars whichever is applicable and agrees to adhere to the accounting principles and procedures required therein, utilize adequate internal controls, and maintain necessary source documentation for all costs incurred. These requirements are enumerated in 2 CFR 200, et seq. 4.32 Single Audits shall be conducted annually, in accordance with 2 CFR 200.501, and shall be submitted to the COUNTY nine (9) months after the end of the SUBRECIPIENT's fiscal year. The SUBRECIPIENT shall comply with the requirements and standards of 2 CFR 200 Subpart F, Section 500. Subrecipients exempt from Single Audit requirements shall submit financial statements to the COUNTY one hundred eighty (180) days after the end of the SUBRECIPIFNT'S fiscal year. Per 2 CFR 200.344, if this agreement is closed out prior to the receipt of an audit report, the COUNTY reserves the right to recover any disallowed costs identified in an audit after such closeout. hMs://www.eefr.gov/cgi-bin/text- idxTSID=5a78addefft9a535e83fed3010308aef&mc=true&node=se2.1.200 1344&rgn=div8 4.33 Any real property acquired by the SUBRECIPIENT for the purpose of carrying on the projects stated herein, and approved by the COUNTY in accordance with the Uniform Relocation UCP PS19-02 Public Services -Free To Be Me -Transportation Services Page 27 Assistance and Real Property Acquisition Policies Act of 1970 and 49 CFR 24.101, shall be subject to the provisions of CDBG including, but not limited to, the provisions on use and disposition of property. Any real property within SUBRECIPIENT control, which is acquired or improved, in whole or part, with CDBG funds in excess of $25,000, must adhere to the CDBG Regulations at 24 CFR 570.505. https://www.gpo.goy/fdsys/granule/CFR-1999-title49-voll/CFR-1999-title49-voll-sec24-101 https://www.gpo.gov/fdsys/granule/CFR-2012-title24-vol3/CFR 2012-title24-vol3-sec570-505 4.34 As provided in § 287.133, Florida Statutes, by entering into this agreement or performing any work in furtherance hereof, the SUBRECIPIENT certifies that it, its affiliates, suppliers, subcontractors and consultants who will perform hereunder, have not been placed on the convicted vendor list maintained by the State of Florida Department of Management Services within the 36 months immediately preceding the date hereof. This notice is required by § 287.133 (3) (a), Florida Statutes. http://www.leg.state.fl.us/Statutes/index.cfin?App mode --Display Statute&Search String &UR L=0200-0299/0287/Sections/0287.133.htm1 4.35 No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress, in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. If any funds, other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress, in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying", in accordance with its instructions. The undersigned shall require that the language of this certification be included in the award documents for all sub -awards at all tiers (including subcontracts, sub -grants, contracts under grants, loans, and cooperative agreements) and that all SUBRECIPIENTS shall certify and disclose accordingly. 4.36 Travel reimbursement will be based on the U.S. General Services Administration (GSA) per diem rates in effect at the time of travel. bitps://www.p-sa.gg,v/portal/content/I 04877 4.37 Equal access in accordance with the individual's gender identity in community planning and development programs, per 24 CFR 5.106. https://www.govregs.com/regulations/expand/title24 parts subpartA section5.106 4.38 Housing Counseling, including homeownership counseling or rental housing counseling, as defined in §5.100, required under or provided in connection with any program administered by HUD shall UCP PS19-02 Public Services -Free To Be Me -Transportation Services Page 28 O be provided only by organizations and counselors certified by the Secretary under 24 CFR part 214 to provide housing counseling, consistent with 12 U.S.C. 1701x, per 24 CFR 5.111. https://www.ecfr.gov/cgi-bin/text- idx?SID=e339ece9fdfd1479eab67e850c7cddd4&node=24:2.1.1.2.10.4&rgn=div6 https://www.law.comell.edu/cfr/texV24/5.111 4.39 HUD Final Rule — Implementation of the Violence Against Women Reauthorization Act of 2013 which applies for all victims of domestic violence, dating violence, sexual assault, and stalking, regardless of sex, gender identity, or sexual orientation, and which must be applied consistent with all nondiscrimination and fair housing requirements. hUs://www.federalre ig ster.gov/documents/2016/11/16/2016-25888/violence-against-women- reauthorization-act-of-2013-implementation-in-hud-housin&2roexams 4.40 Any rule or regulation determined to be applicable by HUD, 4.41 Florida Statutes 713.20, Part 1, Construction Liens https://www.leg.state.fl.us/Statutes/iiidex.cfin?App mode=Display Statute&URL=0700- 0799/0713/0713.htm1 4.42 Florida Statutes 119.021 Records Retention htip://www.leg.state.fl.us/Statutes/index.cfin?App mode=Display Statute&URL=0100- 0 1 99/0119/Sections/0 119.02 Lhtml 4.43 Florida Statutes, 119.071, Contracts and Public Records ft://www.leg.state.fl.us/Statutes/index.cfin?App ://www.leg.state.fl.us/Statutes/index.cf n?App mode=Display Statute&URL=0100- 0199/0119/Sections/0119.021.html (Signature Page to Follow) UCP P519-02 Public Services -Free To Be Me -Transportation Services Page 29 IN WITNESS WHEREOF, the SUBRECIPIENT and COUNTY, have each respectively, by an authorized person or agent, hereunder set their hands and seals on the date first written above. AEST: CkYSTAL,IC IC.INZE. Atfdt a& BOARD OF CO SSIONERS OF CLERIC COLLjER G� ORID By: �� C' puty Cleric aL. 2 Date: UNITED CEREBRAL PALSY. OF SOUTHWEST FLORIDA, INC. By: JOHN qLLEHE9,CFO-SECRETARY/ TREAS RER Date: Mmk4 ZS , 2_©t�t Apprt ed as -to form and le ality: fe\ Jennifer. Belpedio `) \�C'i Assistant County. Attorney 5 1�1n co \aS\\Ci UCP PS19-02 Public Semices-Free To Be Me-Transportatlon Services Page 30 03 0 x m 0 o- PART V EDITS INSURANCE REQUIREMENTS The SUBRECIPIENT shall furnish to Collier County, c/o Community and Human Services Division, 3339 E. Tamiami Trail, Suite 211, Naples, Florida 34112, Certificate(s) of Insurance evidencing insurance coverage that meets the requirements as outlined below: Workers' Compensation as required by Chapter 440, Florida Statutes. 2. Commercial General Liability, including products and completed operations insurance, in the amount of $1,000,000 per occurrence and $2,000,000 aggregate. Collier County must be shown as an additional insured with respect to this coverage. Automobile Liability Insurance covering all owned, non -owned and hired vehicles used in connection with this contract, in an amount not less than $1,000,000 combined single limit for combined Bodily Injury and Property Damage. DESIGN STAGE (IF APPLICABLE) In addition to the insurance required in 1 — 3 above, a Certificate of Insurance must be provided as follows: 4. Professional Liability Insurance, in the name of the SUBRECIPIENT or the licensed design professional employed by the SUBRECIPIENT, in an amount not less than $1,000,000 per occurrence/$1,000,000 aggregate providing for all sums which the SUBRECIPIENT and/or the design professional shall become legally obligated to pay as damages for claims arising out of the services performed by the SUBRECIPIENT or any person employed by the SUBRECIPIENT in connection with this contract. This insurance shall be maintained for a period of two (2) years after the certificate of Occupancy is issued. CONSTRUCTION PHASE (IF APPLICABLE) In addition to the insurance required in 1 — 4 above, the SUBRECIPIENT shall provide, or cause its Subcontractors to provide, original certificates indicating the following types of insurance coverage prior to any construction: 5. Completed Value Builder's Risk Insurance on an "All Risk" basis, in an amount not less than one hundred (100%) percent of the insurable value of the building(s) or structure(s). The policy shall be in the name of Collier County and the SUBRECIPIENT. 6. In accordance with the requirements of the Flood Disaster Protection Act of 1973 (42 U.S.C. 4001), the SUBRECIPIENT shall assure that for activities located in an area identified by the Federal UCP PS19-02 Public Services -Free To Be Me - Transportation Services Page 31 9 Emergency Management Agency (FEMA) as having special flood hazards, flood insurance under the National Flood Insurance Program is obtained and maintained, as a condition of financial assistance for acquisition or construction purposes (including rehabilitation). OPERATION/MANAGEMENT PHASE (IF APPLICABLE) After the Construction Phase is completed and occupancy begins, the following insurance must be kept in force throughout the duration of the loan and/or contract: 7. Workers' Compensation as required by Chapter 440, Florida Statutes. 8. Commercial General Liability including products and completed operations insurance in the amount of $1,000,000 per occurrence and $2,000,000 aggregate. Collier County must be shown as an additional insured with respect to this coverage. 9. Automobile Liability Insurance covering all owned, non -owned and hired vehicles used in connection with this contract in an amount not less than $1,000,000 combined single limit for combined Bodily Injury and Property Damage. 10. Property Insurance coverage on an "All Risk" basis, in an amount not less than one hundred (100%) of the replacement cost of the property. Collier County must be shown as aLoss payee, with respect to this coverage A.T.I.M.A. 11. Flood Insurance coverage for those properties found to be within a flood hazard zone, for the full replacement values of the structure(s) or the maximum amount of coverage available through the National Flood Insurance Program (NFIP). The policy must show Collier County as a Loss Payee A.T.I.M.A. UCP PS19-02 Public ServicesFreeTo Be Me - Transportation Services Page 32 EXHIBIT B COLLIER COUNTY COMMUNITY & HUMAN SERVICES REQUEST FOR PAYMENT SECTION I: REQUEST FOR PAYMENT Subrecipient Name: United Cerebral Palsy of Southwest Florida, Inc. (UCP) Subrecipient Address: 9040 Sunset Drive, Miami FL 33173 Project Name: Free to Be Me -Transportation Program Project No: PS 19-02 IDIS# Total Payment Minus Retainage Period of Availability: 10/1/2019 through 09/30/2020 Payment Request # Period for which the Agency has incurred the indebtedness through SECTION H: STATUS OF FUNDS 1. Grant Amount Awarded 2. Sum of Past Claims Submitted on this Account 3. Total Grant Amount Awarded Less Sum of Past Claims Submitted on this Account 4. Amount of Today's Request $ 5. 10%Retainage Amount Withheld (if applicable) $ 6. Current Grant Balance (Initial Grant Amount Award request) (includes Retainage) $ I certify that this request for payment has been made in accordance with the terms and conditions of the Agreement between the COUNTY and us as the SUBRECIPIENT. To the best of my knowledge and belief, all grant requirements have been followed. Signature Date Title Authorizing Grant Coordinator Authorizing Grant Accountant Supervisor Division Director (Approval required $15,000 and above) (Approval Required $15,000 and above) UCP PS19-02 Public Services -Free To Be Me -Transportation Services Page 33 c,� EXHIBIT C QUARTERLY PERFORMANCE REPORT DATA GENERAL -Grantee is required to submit to HUD, through the Integrated Disbursement and Information System ("IDIS") Performance Reports. The COUNTY reports information on a quarterly basis. To facilitate in the preparation of such reports, SUBRECIPIENT shall submit the information contained herein within ten (10) days of the end of each calendar quarter. At COUNTY's discretion, SUBRECIPIENT may be required to enter the information collected on this exhibit into an online grant management system. Agency Name: United Cerebral of Southwest FL (UCP) Date: Project Title: Public Services —Free to be Me IDIS #: Transportation Program Program Contact: Kirk Zaremba and/or Cassy Beaver Telephone Number: (305) 273-3055 and 239 643-5338 Ext 101 Activity Reporting Period Report Due Date October l"—December 3151 January loth January 1"— March 31't Aril 10" April lit—June30th July lot` July 1st— September 30" October 10" REPORT FOR QUARTER ENDING: (check one that applies to the corresponding grant period): 12/31/19 3/31/20 6/30/20 9/30/20 Please note: The CDBG/HOME/ESG Program year begins October 1, 2019 — September 30, 2020. Each quarterly report must include cumulative data beeinnine from the start of the mo>sram year October 1, 2019. 1. Please list the outcome goal(s) from your approved application and subrecipient agreement and indicate your ro ess in meeting those goals since October 1, 2019. a. Outcome Goals: list the outcomegoal(s) from your approved application and subreci Tent agreement Outcome 1: 45 Adult persons with disabilities will benefit from the transportation services. Outcome 2: Maintain staff and drivers to deliver the transportation program. Outcome 3: Documentation of National Objective achievement: LMI/LMC Presumed Low Mod Clientele — must document that 51% of persons served are at low to moderate income. b. Goal Progress: Indicate the progress to date in meeting each outcome goal. Outcome 1: Outcome 2: Outcome 3: 2. Is this project still in compliance with the original project schedule: Yes No If No, Explain: 3. Since October 1, 2019; of the persons assisted, how many... Answer ONLY for Public Facilities & Infrastructure Activities *03 MatrixCodes a. ...now have new access(continuing) to this service or benefit? 0 b. ...now have improved access to this service or benefit? 0 C. ...now receive a service or benefit that is no longer substandard? 0 Total 0 4. what funding sources did the subreci tapplyforthisperled? Section 108 Loan Guarantee $ CDBG $ Other Consolidated Plan Funds $ HOME $ Other Federal Funds $ ESG $ $ HOPWA $ $ Total Entitlement Funds $ ucP PS19-02 Public Services -Free To Be Me -Transportation Services Page 34 P 5. What is the total number of UNDUPLICATED Persons (LMC) or Households (LMH) served this QUARTER, if applicable? Answer question 5a or 5b; NOT both For LMC activities: people, race/ethnicity, and income data are reported by persons. For LMH activities: households, race/ethnicity, and income level are reported by households, regardless the number of persons in the household. a. Total No. Persons/Adults served LMC 0 Total No. persons served under 18 (LMC) 0 Quarter Total No. of Persons 0 Quarter Total No. of Persons 0 b. Total No. of Households served 0 Total No. of female head of household (LMH) 0 6. What is the total number of UNDUPLICATED clients served since October, if applicable? Answer question 6a or 6b, NOT both For LMC activities: race/ethnicity and income data are reportedby persons. a. Total No. Persons/Adults served MC 0 Total No Persons served under 18 (LMC) 0 YTD Total: 0 YTD Total 0 b. Total No. Households served LMH 0 Total No. female head of household (LMH) 0 YTD Total 0 YTD Total 0 Complete EITHER question 7 or 8, NOT both Complete question 7a and 7b if your program only serves clients in one or more of the listed HUD Presumed Benefit categories. 7. PRESUMED BENEFICIARY DATA ONLY: M Quarter PRESUMED BENEFICIARY DATA ONLY LMC YTD Indicate the total number of UNDUPLICATED persons served this quarter who fall into each presumed benefit category (the total should equal the total in question #6a or 6b): Indicate the total number of UNDUPLICATED persons served since October 1 who fall into each presumed benefit category (the total should equal the total in question #6a or 6b): a Presumed Benefit Activities Onl MC TR b Presumed Benefit Activities Only MC YTD 0 Abused Children ELI 0 Abused Children ELI 0 Homeless Person ELI 0 Homeless Person ELI 0 Migrant Farm Workers LI 0 Migrant Farm Workers LI 0 Battered Spouses LI 0 Battered Spouses LI 0 Persons w/IHV/AIDS LI 0 Persons w/HIV/AIDS LI 0 Elderly Persons LI or MOD 0 Elderly Persons LI or MOD 0 Illiterate Adults LI 0 Illiterate Adults LI 0 Severely Disabled Adults LI 0 Severely Disabled Adults LI 0 Quarter Total 0 YTD Total 8. —complete—question 8a and 8b if any client in your program does not fall into a Presumed Benefit category. Other Beneficiary Data: Income Range Other Beneficia Data: Income Range Indicate the total number of UNDUPLICATED persons served this Quarter who fall into each income category (the total should equal the total uestion #6 in Indicate the total number of UNDUPLICATED persons served since October 1 (YTD) who fall into each income category (the total should equal the total in question #6): a ELI Extremely Low Income (0-300%) 0 b ELI Extremely Low Income (0-30%) 0 Low Income (31-50°/n) 0 LI Low Income 0 Moderate Income (51-80%) 0 MOD Moderate Income (51-80%) 0 JNON- Above Moderate Income (>80%) 0 NON- L/M Above Moderate Income (>80%) 0 Quarter Total 0 YTD Total 0 uGP PS19-02 Public Services -Free To Be Me- Transportation Services - Page 35 CAD 9. Racial &Ethnic Data if applicable) Please indicate how many UNDUPLICATED clients served this Quarter fall into each race category. In addition to each race category, please indicate how many persons in each race category consider themselves Hispanic. (Total Race column should equal the total in tion 6.question Please indicate how many UNDUPLICATED clients served since October (YTD) fall into each race category. In addition to each race category please indicate how many persons in each race category consider themselves Hispanic. (Total Race column should equal the total in 6. a. RACE ETHNICITY /HISPANIC b. RACE ETHNICITY /HISPANIC White 0 0 White 0 0 Black/African American 0 0 Black/African American 0 0 Asian 0 0 Asian 0 0 American Indian/Alaska Native 0 0 Americanlndian/AlaskaNativc 0 0 Native Hawaiian/Other Pacific Islander 0 0 Native Hawaiian/Other Pacific Islander 0 0 Black/African American & White 0 0 Black/African American & White 0 0 American Indian/AlaskaNative& Black/African American 0 0 American lndian/Alaska Native& Black/African American 0 0 Other Multi -racial 0 0 Other Multi -racial 0 0 0 01 0 0 Name: Signature: Title: Your typed name here represents your electronic signature UCP CAO PS19-02 Public Services -Free To Be Me -Transportation Services Page 36 EDIT D INCOME CERTIFICATION INSTRUCTIONS Complete form, and retain appropriate supporting documentation, to document providing CDBG assistance to an eligible beneficiary. Please file in your organization's records and have on hand for future monitoring visits. Effective Date: A. Household Information Member Names —All Household Members Relationship Age 1 2 3. 4 5 6 7 8 B. Assets: All Household Members, Including Minors Member Asset Description Cash Value Income from Assets 1 2 3 4 5 6 7 8 0.00 Total Cash Value of Assets B(a) 0.00 Total Income from Assets B b 0.00 If line B(a) is greater than $5,000, multiply that amount by the rate specified by HUD (applicable rate 0 .06%) and enter results in B(c), otherwise leave blank. B c UCP PS19-02 Public Services -Free To Be Me -Transportation Services Page 37 CA A. Anticipated Annual Income: Includes Unearned Income and Support Paid on Behalf of Minors Member Wages / Benefits / Public Other Salaries Pensions Assistance Income (include tips, Asset commissions, Income bonuses, and overtime) (Enter the 1 greater of 2 box B(b) or 3 box B(c), in 4 above, box C(e) 5 below) 6 7 8 Totals (a) (b) (c) (d) (e) 0.00 0.00 0.00 0.00 Enter total of items C(a) through C(e). 0.00 This amount is the Annual Anticipated Household Income. B. Recipient Statement: The information on this form is to be used to determine maximum income for eligibility. Uwe have provided, for each person set forth in Item A, acceptable verification of current and anticipated annual income. I/we certify that the statements are true and complete to the best ofmy/our knowledge and belief and are given under penalty of perjury. WARNING: Florida Statutes 817 provides that willful false statements or misrepresentations concerning income and assets or liabilities relating to financial condition is a misdemeanor of the first degree and is punishable by fines and imprisonment provided under S. 775.082 and 775.083. Signature of Head of Household Date Signature of Spouse or Co -Head of Household Date Adult Household Member (if applicable) Date Adult Household Member (if applicable) Date UCP PS19-02 Public Services -Free To Be Me -Transportation Services Page 38 CAo A. CDBG Grantee Statement: Based on the representations herein, the family or individual(s) named in Item A of this Income Certification is/are eligible under the provisions of the CDBG Program. The family or individual(s) constitute(s) a: ❑ Extremely Low Income (ELI) Household means and individual or family whose annual income does not exceed 30/501 of the Very Low Income (60 percent of VLI) percent of the area median income as determined by the U.S. Department of Housing and Urban Development with adjustments for household size. (Maximum Income Limit $ ). ❑ Very Low Income (VLI) Household means and individual or family whose annual income does not exceed 50 percent of the area median income as determined by the U.S. Department of Housing and Urban Development with adjustments for household size. (Maximum Income Limit $ ). ❑ Low Income (LI) Household means and individual or family whose annual income does not exceed 80 percent of the area median income as determined by the U.S. Department of Housing and Urban Development with adjustments for household size. (Maximum Income Limit $ ). Based upon the (year) income limits for the Naples -Marco Island Metropolitan Statistical Area (MSA) of Collier County, Florida. Signature of the CDBG Administrator or His/Her Designated Representative: Signature Date Printed Name Title R. Household Data Number of Persons By Race / Ethnicity By Age Native American Hawaiian or 0 — 26 — 41 — 62+ Indian Asian Black Other Par. White Other 25 40 61 Islander Hispanic Non - Hispanic NOTE: Information concerning the rate or ethnicity of the occupants is being gathered for statistical use only. No beneficiary is required to give such information he or she desires to do so, and refusal to give such information will not affect any right he or she has to the CDBG program. UCP PS19-02 Public Services -Free To Be Me -Transportation Services Page 39 CAS Eh'IHRIT E ANNUAL AUDIT MONITORING REPORT Circular 2 CFR Part 200.331 requires Collier County to monitor subrecipients of federal awards to determine if subrecipients are compliant with established audit requirements (Subpart F). Accordingly, Collier County requires that all appropriate documentation is provided regarding your organization's compliance. In determining Federal awards expended in a fiscal year, the entity must consider all sources of Federal awards based on when the activity related to the Federal award occurs, including any Federal award provided by Collier County. The determination of amounts of Federal awards expended shall be in accordance with the guidelines established by established by 2 CFR Part 200, Subpart F —Audit Requirements. This form may be used to monitor Florida Single Audit Act Statute 215.97 re uirements. Subrecipient United Cerebral Palsy of Southwest Florida, Inc. (UCP) Name First Date of Fiscal Year MM/DD/YY Last Date of Fiscal Year MM/DD/YY Total Federal Financial Assistance Expended Total State Financial Assistance Expended during during most recently completed Fiscal Year most recently completed Fiscal Year Check A. or B. Check C if applicable A. The federal/state expenditure threshold for our fiscal year ending as indicated above has been met and a Single Audit as required by 2 CFR Part 200, Subpart F has been completed or will be completed by I . Copies of the audit report and management letter are attached or will be provided within 30 days of completion. B. We are not subject to the requirements of OMB 2 CFR Part 200, Subpart F because we: ❑ Did not exceed the expenditure threshold for the fiscal year indicated above ❑ Are a for -profit organization ❑ Are exempt for other reasons —explain An audited financial statement is attached and if applicable, the independent auditor's management letter. C. Findings were noted, a current Status Update of the responses and corrective action plan is included separate from the written response provided within the audit report. While we ❑ understand that the audit report contains a written response to the finding(s), we are requesting an updated status of the corrective action(s) being taken. Please do not provide just a copy of the written response from your audit report, unless it includes details of the actions, procedures, policies, etc. implemented and when it was or will be implemented. Certification Statement I hereby certify that the above information is true and accurate. Signature Date Print Name and Title UCP PS19-02 Public Services -Free To Be Me -Transportation Services 06/1s Page 40 Cp0