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Agenda 10/22/2019 Item #16C 6 (GMD Generator & Facility Design Improvements #19-9601)10/22/2019 EXECUTIVE SUMMARY Recommendation to award Request for Quotation (“RFQ") No. 19-9601 under Agreement No. 19- 7525, “GMD Generator and Facility Design Improvements,” to Capital Contractors, LLC, in the amount of $423,650. OBJECTIVE: To provide emergency power for the entire Growth Management facility located at 2800 North Horseshoe Drive Naples, FL 34104. CONSIDERATIONS: After Hurricane Irma, the Growth Management facility located at 2800 North Horseshoe Drive did not have electrical power for numerous days, which resulted in a disruption of services to the community. The procurement of an emergency generator will enable the Growth Management facility to remain fully operational during a power outage and enable the Department to assist residents of Collier County in the restoration of normal daily operations. Collier County retained engineering consultant CH2M, Inc., to prepare bid documents for the installation of a new generator to be supplied by the County, as well as, the related demolition, concrete/masonry, and electrical work needed for installation. On July 11, 2019, staff sent the bid documents, along with a detailed scope of work, out to six (6) General Contractors currently under the County’s annual Agreement No. 19-7525, “General Contractors Annual Agreement,” requesting quotes for the “GMD Generator and Facility Design Improvements” project. Three contractors submitted quotations by the August 16, 2019 deadline as summarized below: Contractor Quote Capital Contractors, LLC $423,650.00 Chris Tel Construction, Inc. $455,917.38 Compass Construction, Inc. $487,063.00 The other three (3) contractors on the annual Agreement (Core Construction Services of Florida, LLC, Wright Construction, Inc., and EBL Partners, LLC.) did not submit a bid by the deadline. Staff determined the lowest quote is fair and reasonable and recommends awarding a purchase order to Capital Contractors, LLC in the amount of $423,650.00. Because the cost for this work is in excess of $200,000, staff will obtain payment and performance bonds from the contractor as required by Section 22.A. of the Agreement prior to commencement of work. FISCAL IMPACT: Sufficient budget exists within Growth Management Capital User Fee Fund (309) to proceed with this project. LEGAL CONSIDERATIONS: This item is approved as to form and legality, and requires majority vote for Board approval.-SRT GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan from this action. RECOMMENDATION: Recommendation to award Request for Quote No. 19-9601 under Agreement No. 19-7525, “GMD Generator and Facility Design Improvements,” to Capital Contractors, LLC in the amount of $423,650.00 and authorize staff to issue a Purchase Order in that amount to make this 16.C.6 Packet Pg. 1776 10/22/2019 purchase. Prepared By: Thomas Orr, Project Manager, Facilities Management ATTACHMENT(S) 1. 19-9601 Bid Tabulation (PDF) 2. 19-9601 GMD Reccomendation to Award (PDF) 3. 19-9601_RFQ_GMD_Generator_and_Facility_Design_Improvements (PDF) 4. 19-9601 Addendum 1 (PDF) 5. RFQ 19-601 Addendum 2 for Contract 19-7525 (PDF) 6. 19-7525 Capital Contractors, LLC Contract (PDF) 16.C.6 Packet Pg. 1777 10/22/2019 COLLIER COUNTY Board of County Commissioners Item Number: 16.C.6 Doc ID: 10366 Item Summary: Recommendation to award Request for Quotation (“RFQ") No. 19-9601 under Agreement No. 19-7525, “GMD Generator and Facility Design Improvements,” to Capital Contractors, LLC, in the amount of $423,650. FISCAL IMPACT: Funds in the amount of $423,650 are available in “CDES Capital” Fund (309) in project 50161.3. Meeting Date: 10/22/2019 Prepared by: Title: – Facilities Management Name: Kathleen Sibert 10/01/2019 9:53 AM Submitted by: Title: Director - Facilities Management – Facilities Management Name: Damon Grant 10/01/2019 9:53 AM Approved By: Review: Procurement Services Opal Vann Additional Reviewer Completed 10/08/2019 8:16 AM Public Utilities Operations Support Joseph Bellone Additional Reviewer Completed 10/08/2019 11:37 AM Facilities Management Damon Grant Director - Facilities Completed 10/08/2019 12:50 PM Procurement Services Patrick Boyle Additional Reviewer Completed 10/09/2019 8:05 AM Public Utilities Department Dan Rodriguez Additional Reviewer Completed 10/09/2019 8:46 AM Public Utilities Department MaryJo Brock Level 1 Division Reviewer Skipped 10/09/2019 8:58 AM Procurement Services Ted Coyman Additional Reviewer Completed 10/09/2019 9:50 AM Procurement Services Evelyn Colon Additional Reviewer Completed 10/09/2019 3:48 PM Public Utilities Department MaryJo Brock Level 2 Division Administrator Review Skipped 10/09/2019 8:58 AM County Attorney's Office Scott Teach Additional Reviewer Completed 10/09/2019 5:21 PM County Attorney's Office Scott Teach Level 3 County Attorney's Office Review Completed 10/10/2019 10:40 AM Office of Management and Budget Laura Wells Level 3 OMB Gatekeeper Review Completed 10/10/2019 2:03 PM Budget and Management Office Mark Isackson Additional Reviewer Completed 10/10/2019 2:36 PM Office of Management and Budget Susan Usher Additional Reviewer Completed 10/14/2019 4:09 PM County Manager's Office Leo E. Ochs Level 4 County Manager Review Completed 10/14/2019 4:19 PM Board of County Commissioners MaryJo Brock Meeting Pending 10/22/2019 9:00 AM 16.C.6 Packet Pg. 1778 DATE SENT: July 12, 2019 QUOTE DUE DATE: August 23, 2019 SITE VISIT: Not Mandatory Growth Management 2800 North Horsehoe Dive Naples FL 34104 AWARD CRITERIA: Lowest Base Bid Summary Description Capitol Contractors, LLC Compass Construction, Inc Chris Tel Construction Lump Sum Quote $423,650.00 $487,063.00 $455,917.38 Documents Verified Yes Yes Yes Please fill out and sign this form along with your proposal. No proposal will be considered unless the RFQ form is properly signed. GMD Generator and Facility Desgin Improvements Due: August 23, 2019 at 3:00PM 16.C.6.a Packet Pg. 1779 Attachment: 19-9601 Bid Tabulation (10366 : 19-9601 under Agreement 19-7525 GMD Generator and 5801 Pelican Bay Blvd. Suite 505, Naples, Florida 34018 (239) 431-9222 www.jacobs.com Mr. Thomas Orr Collier County Growth Management Dept. Facilities Management Division 3335 Tamiami Trail East, Naples, FL 34112 September 5, 2019 RE: 19-9601 -GMD Generator and Facility Design Recommended Bidder: Capital Contractors, LLC Dear Mr. Orr, The bid opening for the above-referenced project took place on August 16th, 2019. Collier County provided the results of the bid opening to Jacobs Engineering Group, Inc. on August 19th, 2019. Jacobs Engineering Group, Inc. performed an evaluation of the results and our recommendation is contained herein. Collier County received three (3) bids by the deadline established on the Invitation to Bid. None of the Bidders were deemed non-responsive by Collier County Procurement Services. The bids listed below are from lowest to highest: CONTRACTOR TOTAL BASE BID Capital Contractors Chris Tel Compass Construction $423,650.00 $455,917.38 $487,063.00 For comparison purposes, Jacobs Engineering, Inc. had provided Collier County with an Engineer’s Opinion of Probable Construction Cost of $484,247.00 Following the opening, Collier County prepared a Bid Tabulation, which was used to do a bid analysis and check for mathematical errors. Based on the information provided, no mathematical Jacobs Engineering Group Inc. 16.C.6.b Packet Pg. 1780 Attachment: 19-9601 GMD Reccomendation to Award (10366 : 19-9601 under Agreement 19-7525 GMD Generator and Facility Design errors were found, and the results show Capital Contractors as the lowest responsive bidder. See attached for the bid analysis. Based upon our review, the low bidder Capital Contractors appears to have a reasonable and responsive bid. Subject to concurrence with Collier County’s Purchasing and Contracts Division, and the contractor furnishing the appropriate bonding and other required insurances, we believe Collier County selection of Capital Contractors for the intended work contained within the bid documents to be the appropriate choice. Should you have any questions, or require additional information, please let me know. Sincerely, Jacobs Engineering Group, Inc. Bill Gramer, P.E., AICP Vice President of Transportation 16.C.6.b Packet Pg. 1781 Attachment: 19-9601 GMD Reccomendation to Award (10366 : 19-9601 under Agreement 19-7525 GMD Generator and Facility Design Summary Description Compass Construction Base Bid Capital Contractors Base Bid Chris Tel Base Bid Engineers Estimate Division 1 General Requirements 159,777.00$ 4,605.26$ 45,390.42$ 72,000.00$ Division 2 Demolition 21,690.00$ 20,263.16$ 14,755.30$ 17,706.00$ Division 3 Concrete 23,414.00$ 68,794.74$ 66,875.00$ 62,612.00$ Division 4 Masonry 20,330.00$ 32,628.95$ Included in Division 3 38,093.00$ Division 5 Metals 28,034.00$ 21,414.47$ 9,951.00$ 19,714.00$ Division 9 Finishes 33,675.00$ 29,500.00$ 41,192.39$ 24,326.00$ Division 26 Electrical 147,232.00$ 169,868.42$ 241,159.28$ 188,019.00$ Division 31 Earthwork 20,865.00$ 16,477.63$ 4,494.00$ 8,777.00$ Division 32 Exterior Improvements 10,646.00$ 15,561.84$ 32,100.00$ 18,000.00$ Other IE: Receiving and Rigging of the Generator & ATS, Asphalt and Parking lot Base Work etc.21,400.00$ 44,535.53$ Included in Division 26 35,000.00$ Total Base Bid: 487,063.00$ 423,650.00$ $ 455,917.38 484,247.00$ Thursday, September 5, 2019 GMD Generator and Facility Design Improvements 16.C.6.b Packet Pg. 1782 Attachment: 19-9601 GMD Reccomendation to Award (10366 : 19-9601 under Agreement 19-7525 GMD Generator and Facility Design COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS REQUEST FOR QUOTE (RFQ) FOR 19-9601 GMD Generator and Facility Design Improvements Utilizing Contract 19-7525 THOMAS JAMES ORR, PROJECT MANAGER FACILITIES MANAGEMENT DIVISION 3335 TAMIAMI TRAIL EAST, BLDG W NAPLES, FLORIDA 34112 TELEPHONE: (239) 438-5310 Thomas.Orr@CollierCountyFL.Gov(Email) 16.C.6.c Packet Pg. 1783 Attachment: 19-9601_RFQ_GMD_Generator_and_Facility_Design_Improvements (10366 : 19-9601 under Agreement 19-7525 GMD Generator SOLICITATION NOTICE REQUEST FOR QUOTE (RFQ) Annual Contract 19-7525 PROJECT TITLE: GMD Generator and Facility Design Improvements 2800 North Horseshoe Drive Naples Fl 34104 POST DATE: July 12, 2019 QUOTE DUE DAY/DATE/TIME: August 9, 2019 at 3:00PM SITE VISIT: Site Visit is Not Mandatory INTRODUCTION As requested by the Facilities Management Division (hereinafter, the “Division”), the Collier County Board of County Commissi oners Procurement Services Division (hereinafter, “County”) has issued this Invitation to Bid (hereinafter, “R.F.Q.”) with the intent of obtaining bid submittals from interested and qualified vendors in accordance with the terms, conditions and specifications stated or attached. The vendor, at a minimum, must achieve the requirements of the Specifications or Scope of Work stated. BACKGROUND Growth Management is enlarging the Existing Generator Enclosure so that a new larger generator can be installed. The Generator and Automatic Transfer Switch will be purchased directly by Collier County and received, unloaded and installed by the General Contractor. TERM OF CONTRACT The contract term, if an award is made is intended to be two hundred sixty-six (266) days. Surcharges will not be accepted in conjunction with this contract, and any such charges should be incorporated into the pricing structure. AWARD CRITERIA RFQ award criteria are as follows: ➢For the purposes of determining the winning bidder, the County will select the vendor with the lowest price as outlined below: •LOWEST LUMP SUM QUOTE ➢Collier County reserves the right to select one, or more than one suppliers, award on a line item basis, establish a pool for quoting, or other options that represents the best value to the County; however, it is the intent to: •SINGLE AWARDEE ➢The County reserves the right to issue a formal contract or standard County Purchase Order for the award of this solicitation. DETAILED SCOPE OF WORK 1.REQUIREMENTS: 1.1 All work must comply with Collier County Vertical Standards (CCVS) and the latest version of the Florida Building Code. All work must also be performed in accordance with the latest standards as established by OSHA. Contractor is to abide by and comply with all O.S.H.A. safety requirements and to provide adequate safety measures to prevent harm and or injury to his employees and or any other person in o r near the site. Contractor shall maintain a manual of his safety program on-site and shall further (if requested by Collier County) turn in with his requisitions for payment copies of his signed weekly safety talks held by his foreman and all workmen performing work of this Contract for that requisition time involved. 1.2 Provide all necessary items, tools, hardware, resources, materials, etc. to fully and properly complete all project tasks. 16.C.6.c Packet Pg. 1784 Attachment: 19-9601_RFQ_GMD_Generator_and_Facility_Design_Improvements (10366 : 19-9601 under Agreement 19-7525 GMD Generator 1.3 Provide all necessary permitting and any documentation, sketches, fees, etc. required for permits. Selected vendor may utilize owner’s as-built drawings as needed to complete project. 1.4 The contractor must provide photographs of the progress and successful completion of the work. For each repair item contractor must take before and after pictures of scope items below. 1.5 The contractor shall submit product data and/or shop drawings on all materials, devices, equipment or systems being installed on the project for review by the Project Manager and approval by the Architect / Engineer. 1.5.1 Initial submission of shop drawings (three prints) shall be due within fifteen (15) days after the notice to proceed. 1.5.2 Re-Submission of the shop drawings shall be done no later than two (2) week after the return of the drawings marked either “Disapproved” or “Approved as noted.” 1.5.3 Catalog cuts, finishes, samples, etc. shall be submitted in writing two weeks after the Notice to Proceed has been issued. 1.5.4 This Contractor will be fully responsible for all coordination of this work. 1.6 The contractor must warranty the work completed for a minimum of one (1) year following the final acceptance and completion of this project. Any call-back or remediation work will be completed at no charge to Collier County. Where Manufacturers Warranties and Guarantees are longer these Warranties and Guarantees are to be submitted in writing to Collier County prior to final payment. 1.7 All work must be performed by properly qualified employees. Credentials may be requested by Collier County. 1.8 The contractor and their subcontractors are required to comply with County Ordinance 2004-52, as amended. Background checks are valid for five (5) years and the vendor / subcontractor shall be responsible for all associated costs. The cost is $40.00 per person. 1.9 The awarded contractor will receive a Purchase Order for work requested and must not start work prior to receiving the Notice to Proceed if a Notice to Proceed is required as per the Contract with the County. 1.10 Contractor is to submit a detailed Schedule of Values within ten (10) days of the Notice to Proceed which is to be used in conjunction with the AIA Payment Application. The Schedule of Values will consider and include at a minimum, the following items: 1.10.1 Bond / Insurance. 1.10.2 Labor / Material on line items as applicable. 1.10.3 Punch List (-5%) of Contract Amount. 1.10.4 Close – Out Document / Warranties (– 5%) of Contract Amount. 1.10.5 IT IS UNDERSTOON AND AGREED THAT THE PUNCH LIST VALUE WILL ONLY BE DISPERSED WHEN THE WORK HAS BEEN 100% COMPLETED AND SIGNED OFF BY THE ARCHITECT 2.BASE SCOPE: 2.1 2.2 General Contractor shall provide the labor, material and equipment to perform Demolition, Excavation / Backfill, Structural Concrete, Misc. Iron, Doors and Hardware, Masonry, Asphalt Paving, Stucco, Painting and Electrical Work per the drawings and bid documents. It is understood and agreed that with the exception of Collier County Purchasing the Generator (including the Aluminum walkway and the ATS with its enclosure) this General Contractor is to furnish and install everything called for on the Plans and Specifications attached. 16.C.6.c Packet Pg. 1785 Attachment: 19-9601_RFQ_GMD_Generator_and_Facility_Design_Improvements (10366 : 19-9601 under Agreement 19-7525 GMD Generator 2.3 2.4 2.5 General Contractor is to receive, unload and rig in place the Owner supplied Generator and ATS complete. General Contractor is to include the assembly of Generator Platform and Steps as supplied by Owner General Contractor will include filling of Generator Diesel Belly Tank. 3.ALTERNATES: N/A 4.CLOSEOUT: 4.1 Final Clean 4.1.1 After construction activity has finished, final clean the work areas and any affected systems. 4.1.2 Protect existing finished and systems from construction activity. 5.SCHEDULE 5.1 Trade Contractor shall submit a detailed Project Schedule of all items of work within fourteen (14) days of Notice to Proceed. Schedule shall include the following: 5.1.1 Shop Drawing Schedule. 5.1.2 Long Lead Item Schedule. 5.1.3 Trade Payment Breakdown. 5.1.4 5.2 Proposed Schedule of Construction Activities. Construction needs to be substantially complete within two hundred sixty-six (266) days of the Notice to Proceed. It is understood and agreed that time extensions will be granted for weather delays where the Contractor lost time because he could not work due to the weather. 5.2.1 Trade Contractor shall update Job Schedule on a Bi-Weekly Basis to indicate Job Progress. 6.ATTACHMENTS 6.1 Exhibit J CH2M July 2019 Specifications (286) Pag es 6.2 Exhibit K CH2M July 2019 Bid Documents (14) Page Collier County Vertical Standards (CCVS)6.3 16.C.6.c Packet Pg. 1786 Attachment: 19-9601_RFQ_GMD_Generator_and_Facility_Design_Improvements (10366 : 19-9601 under Agreement 19-7525 GMD Generator Addendum 1 Date: 07/12/2019 From: Thomas Orr – Project Manager Facilities Management Division To: Interested Bidders Subject: Addendum 1 GMD Generator and Facility Design Improvements The following clarifications are issued as an addendum identifying the following clarification to the scope of work, changes, deletions, or additions to the original solicitation document for the referenced solicitation: Change 1. - There will be a Pre-Bid meeting on Wednesday July 17th, 2019 at 11:30 AM Address: 2800 North Horseshoe Drive Naples, FL 34104 If you require additional information, please post a question on our Bid Sync (www.bidsync.com) bidding platform under the solicitation for this project. Please sign below and return a copy of this Addendum with your submittal for the above referenced solicitation. (Signature) Date (Name of Firm) Email: Thomas.Orr@colliercountyfl.gov Telephone: (239) 252 - 7589 16.C.6.d Packet Pg. 1787 Attachment: 19-9601 Addendum 1 (10366 : 19-9601 under Agreement 19-7525 GMD Generator and Facility Design Improvements) C�er County ---� &:::.w Administrative Services Division Email: Thomas. Orr@colliercountyfl.gov Telephone: (239) 252 -7589 Proctirement Services Date: From: To: Subject: 8/9/2019 Tom Orr, Project Manager Interested Bidders Addendum 1 Addendum 2 The following are issued as an addendum identifying the clarification to the scope of work, changes, deletions, or additions to the original solicitation document for the referenced solicitation: >Attached: 19-7525 -Addendum No. 2 - Sidewalk 32 16 00-2 •Page 2, 3.03 Sidewalk Constructions-Note A. Sidewalk Thickness revised. >Attached: 19-7525 -Addendum No. 2 - GMD Generator and Facility Design Improvement Volume 2 of 2 Drawings •Sheet 3 General Notes-Note 8 and 9 added •Sheet 5 Contractor Staging Area-Staging Area revised •Sheet 8 Demolition Plans-Note 3 revised •Sheet 9 Generator Plan and Code Data-Note 6 revised If you require additional information, please post a question on our Bid Sync (www.bidsync.com) bidding platform under the solicitation for this project. CC: Tom Orr, Project Manager Please sign below and return a copy of this Addendum with your submittal for the above referenced solicitation. (Signature) Date (Name of Firm) 16.C.6.e Packet Pg. 1788 Attachment: RFQ 19-601 Addendum 2 for Contract 19-7525 (10366 : 19-9601 under Agreement 19-7525 GMD Generator and Facility Design 16.C.6.fPacket Pg. 1789Attachment: 19-7525 Capital Contractors, LLC Contract (10366 : 19-9601 under Agreement 19-7525 GMD Generator and Facility Design 16.C.6.fPacket Pg. 1790Attachment: 19-7525 Capital Contractors, LLC Contract (10366 : 19-9601 under Agreement 19-7525 GMD Generator and Facility Design 16.C.6.fPacket Pg. 1791Attachment: 19-7525 Capital Contractors, LLC Contract (10366 : 19-9601 under Agreement 19-7525 GMD Generator and Facility Design 16.C.6.fPacket Pg. 1792Attachment: 19-7525 Capital Contractors, LLC Contract (10366 : 19-9601 under Agreement 19-7525 GMD Generator and Facility Design 16.C.6.fPacket Pg. 1793Attachment: 19-7525 Capital Contractors, LLC Contract (10366 : 19-9601 under Agreement 19-7525 GMD Generator and Facility Design 16.C.6.fPacket Pg. 1794Attachment: 19-7525 Capital Contractors, LLC Contract (10366 : 19-9601 under Agreement 19-7525 GMD Generator and Facility Design 16.C.6.fPacket Pg. 1795Attachment: 19-7525 Capital Contractors, LLC Contract (10366 : 19-9601 under Agreement 19-7525 GMD Generator and Facility Design 16.C.6.fPacket Pg. 1796Attachment: 19-7525 Capital Contractors, LLC Contract (10366 : 19-9601 under Agreement 19-7525 GMD Generator and Facility Design 16.C.6.fPacket Pg. 1797Attachment: 19-7525 Capital Contractors, LLC Contract (10366 : 19-9601 under Agreement 19-7525 GMD Generator and Facility Design 16.C.6.fPacket Pg. 1798Attachment: 19-7525 Capital Contractors, LLC Contract (10366 : 19-9601 under Agreement 19-7525 GMD Generator and Facility Design 16.C.6.fPacket Pg. 1799Attachment: 19-7525 Capital Contractors, LLC Contract (10366 : 19-9601 under Agreement 19-7525 GMD Generator and Facility Design 16.C.6.fPacket Pg. 1800Attachment: 19-7525 Capital Contractors, LLC Contract (10366 : 19-9601 under Agreement 19-7525 GMD Generator and Facility Design 16.C.6.fPacket Pg. 1801Attachment: 19-7525 Capital Contractors, LLC Contract (10366 : 19-9601 under Agreement 19-7525 GMD Generator and Facility Design 16.C.6.fPacket Pg. 1802Attachment: 19-7525 Capital Contractors, LLC Contract (10366 : 19-9601 under Agreement 19-7525 GMD Generator and Facility Design 16.C.6.fPacket Pg. 1803Attachment: 19-7525 Capital Contractors, LLC Contract (10366 : 19-9601 under Agreement 19-7525 GMD Generator and Facility Design 16.C.6.fPacket Pg. 1804Attachment: 19-7525 Capital Contractors, LLC Contract (10366 : 19-9601 under Agreement 19-7525 GMD Generator and Facility Design 16.C.6.fPacket Pg. 1805Attachment: 19-7525 Capital Contractors, LLC Contract (10366 : 19-9601 under Agreement 19-7525 GMD Generator and Facility Design 16.C.6.fPacket Pg. 1806Attachment: 19-7525 Capital Contractors, LLC Contract (10366 : 19-9601 under Agreement 19-7525 GMD Generator and Facility Design 16.C.6.fPacket Pg. 1807Attachment: 19-7525 Capital Contractors, LLC 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19-7525 Capital Contractors, LLC Contract (10366 : 19-9601 under Agreement 19-7525 GMD Generator and Facility Design