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TDC Minutes 06/26/2006 R June 26, 2006 MINUTES OF THE COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL Naples, Florida, June 26, 2006 LET IT BE REMEMBERED, that the Collier County Tourist Development Council in and for the County of Collier, having conducted business herein, met on this date at 9:00 a.m. in REGULAR SESSION in the Leadership Collier Foundation Room at the Greater Naples Chamber of Commerce 2390 N. Tamiami Trial, Naples, Florida, with the following members present: Chairman: Commissioner Frank Halas Susan Becker Murray H. Hendel Clark Hill - Excused Rick Medwedeff - Excused Ed (Ski) Olesky John Sorey III - Excused Glenn Tucker ALSO PRESENT: Jack Wert, Tourism Director Gary McAlpin, Coastal Project Manager Heidi Ashton, Assistant County Attorney Kelly Green, Administrative Assistant 1 6-26-06 Agenda Page 1 of 1 MEETING AGENDA & NOTICE COLLIER COUNTY TOURIST DEVELOPMENT COUNCil June 26,2006, 9:00am Leadership Collier Foundation Room at the Greater Naples Chamber of Commerce, 2390 N. Tamiami Trail, Suite 210, Naples, Florida * Requires TOC Action I. Call to Order II. Pledge of Allegiance III. Roll Call IV. Changes and Approval of Agenda V. Approval of TDC Minutes - * Regular Meeting May 22, 2006 VI. New Business 1. * Award of Bid 06-3925 to Subaqueous Services, Inc. 2. * Marco South Beach RenourishmenUCaxambas Pass Dredging Contracts 3. * Huckleberry Environmental Services, Inc. - Pilot Study 4. * Smith Travel Research Reports 5. * Naples Art Center Grant Request VII. Old Business 1. Major Beach Renourishment Update - Gary McAlpin 2. Summer Meeting Schedule Discussion - Jack Wert 3. 2006 TDC Projects Tracking - Information Only 4. Tourist Tax Interest Discussion VIII. Staff Report Presentations 1. Paradise Advertising - Kerry Durand 2. Klages Research - Jack Wert 3. Director's Report - Jack Wert 4. Sales Manager Report - Debi DeBenedetto 5. P.R. Manager Report - JoNell Modys 6. Film Coordinator Report - Maggie McCarty 7. Phase V - Fulfillment & Call Summary - Jack Wert 8. Golf Pac Inquires - Jack Wert 9. Search Engine Report - Jack Wert IX. Detailed Staff Reports X. Announcements XI. Audience Input & Discussion XII. Council Discussion XIII. Next Meeting Date/Location - September 25,2006 - Collier County Government Center, Administration Bldg. F, 3rd Floor, 3301 East Tamiami Trail, Naples, Florida 34112 XIV. Adjournment All interested parties are invited to attend, and to register to speak and to submit their objections, if any, in writing, to the board prior to the meeting if applicable. For more information, please contact Jack Wert at (239) 403-2402. If you are a person with a disability who needs any accommodation in order to participate in this proceeding, you are entitled, at no cost to you, to the provision of certain assistance. Please contact the Collier County Facilities Management Department located at 3301 East Tamiami Trail, Naples, FL 34112, (239) 774-8380. Public comments will be limited to 5 minutes unless the Chairman grants permission for additional time. Collier County Ordinance No. 99-22 requires that all lobbyists shall, before engaging in any lobbying activities (including, but not limited to, addressing the Board of County Commissioners) before the Board of County Commissioners and its advisory boards, register with the Clerk to the Board at the Board Minutes and Records Department. http://www.colliergov.net/tdc/6-26-06Agenda.htm 6/23/2006 June 26, 2006 I. Call to Order The meeting was called to order by Chairman Commissioner Frank Halas at 9: 15 a.m. II. Pledge of Allegiance Pledge of Allegiance was recited. III. Roll Call A quorum was established. IV. Changes and Approval of Agenda Mr. Wert noted that there will be a welcome by the Naples Chamber of Commerce later on. Item "VI. New Business, #6. Naples Chamber Visitor Discussion" needs to be added to the agenda. Mr. Hendel requested to add item "VII. Old Business, #5. Discuss Funds In-kind". Mr. Olesky moved to have the item "VII. Old Business, #5. Discuss Funds In- kind" added to the agenda. Second by Mr. Tucker. Motion carries unanimously 5-0. Ms. Becker moved to approve the agenda as amended. Second by Mr. Olesky. Carries unanimously 5-0. The Naples Chamber of Commerce welcomed the Tourist Development Council. V. Approval of TDC Minutes - Regular Meeting May 22, 2006 Ms. Becker moved to approve the minutes for May 22, 2006. Second by Mr. Tucker. Carries unanimously 5-0. VI. New Business 1. Award of Bid 06-3925 to Subaqueous Services, Inc. Mr. McAlpin reviewed Executive Summary "Recommend to approve award of Bid 06-3925 to Subaqueous Services, Inc. in the amount of$1,581,400.00, plus fuel escalation for renourishment of the South Marco Beach and dredging ofCaxambas Pass, Project No. 905001" (see attachment). Mr. Tucker moved to approve "Bid 06-3925 to Subaqueous Services, Inc. in the amount of $1,581,400.00, plus fuel escalation for renourishment of 2 June 26, 2006 the South Marco Beach and dredging of Caxambas Pass, Project No. 905001". Second by Mr. Olesky. Carries unanimously 5-0. 2. Marco South Beach Renourishment/Caxambas Pass Dredging Contracts Mr. McAlpin reviewed Executive Summary "Recommend approval of support contracts for Marco South Beach Renourishment/Caxambas Pass Dredging Project in the amount of $79,561.00 for the Beach Renourishment/Pass Dredging, Project No. 905001" (see attachment). Mr. Tucker moved to approve the "support contracts for Marco South Beach Renourishment/Caxambas Pass Dredging Project in the amount of $79,561.00 for the Beach Renourishment/Pass Dredging, Project No. 905001 ". Second by Mr. Hendel. Carries unanimously 5-0. 3. Huckleberry Environmental Services, Inc, - Pilot Study Mr. McAlpin reviewed Executive Summary "Recommend approval of Huckleberry Environmental Services, Inc. to identify and record 15 high- impact reef sites for ecotourism benefit evaluation for an estimated cost not to exceed $5,000.00 to identify ecotourism opportunities in Collier County" (see attachment). An ADHOC committee was set up to identify the possibility to develop an ecotourism industry. Possible locations out in the Gulf would be identified, video taped and published. Mr. Olesky moved to fund "Huckleberry Environmental Services, Inc. to identify and record 15 high-impact reef sites for ecotourism benefit evaluation for an estimated cost not to exceed $5,000.00 to identify ecotourism opportunities in Collier County". Second by Mr. Tucker. Motion carries 4-1 with Ms. Becker opposed. 4. Smith Travel Research Reports Mr. Wert reviewed Executive Summary "Recommend Approval of Smith Travel Research monthly market tracking study at $3,400 annual cost" (see attachment). He added that this is not something that the current research company can do but will work in conjunction with. This will be a sole source contract. Discussion ensued on the benefits of the study including information that can be shared with businesses, and gaining an understanding on needed promotional aims. Mr. Olesky moved to approve the "Smith Travel Research monthly market tracking study at $3,400 annual cost". Second by Mr. Tucker. Carries unanimously 5-0. 3 June 26, 2006 5. Naples Art Center Grant Request Mr. Wert reviewed Executive Summary "Recommend Approval of a Category C-2 Grant Application from the Naples Art Association in the amount of$150,000" (see attachment). He brought out that the grant is out of the grant cycle (which has previously been permitted). Taylor Wells from The Von Liebig Art Center addressed the Committee. Mr. Hendel recommended funding the entire amount. Mr. Olesky moved to approve up to $38,000. Second by Mr. Tucker. Motion carries 4-1 with Mr. Hendel opposed. 6. Naples Chamber Visitor Discussion Mr. Wert addressed the letter from The Greater Naples Chamber of Commerce (see attachment). Mr. Hendel moved to give Mr. Wert the authority to do what is needed to carry out issues brought out within the letter. Second by Mr. Tucker. Motion carries 5-0. VII. Old Business 1. Major Beach Renourishment Update - Gary McAlpin Mr. McAlpin reviewed Executive Summary "Progress Update - City/County Beach Renourishment Project" (see attachment). Mr. Hendel noted that the Coastal Advisory Committee has recommended having Mr. McAlpin and his team recognized by the Board of County Commission for their outstanding work. Commissioner Halas will see to it that a proclamation is given to the Board of County Commission. 2. Summer Meeting Schedule Discussion - Jack Wert There will not be a meeting of the Tourist Development Council during the months of July and August unless it is necessary for the artificial reef contract. 3. 2006 TDC Projects Tracking - Information Only Mr. Wert reviewed the document "2006 TDC Capital Projects Tracking 6/19/06" 4 June 26, 2006 4. Tourist Tax Interest Discussion Mr. Wert addressed a letter written by Assistant County Attorney Heidi Ashton (see attachment). No further action on this item will be taken. 5. Discuss Funds In-kind Mr. Hendel spoke to grants that have matching funds in-kind. It was agreed to discuss the issue at the September meeting. The meeting recessed at 10:57 a.m. reconvening at 11: 17 a.m. Mr. Tucker did not rejoin the meeting after the recess therefore a quorum no longer existed. VIII. Staff Reports 1. Paradise Advertising - Kerry Durand Ms. Durrant gave a Power Point Presentation (see attachment) demonstrating Senior targeting. 2. Klages Research - Jack Wert 3. Director's Report - Jack Wert Mr. Wert gave a Power Point Presentation (see attachment) reviewing statistics and activities. 4. Sales Manager Report - Debi DeBenedetto Ms. DeBenedetto gave a Power Point Presentation (see attachment) reviewing trade shows and conferences attended sales activities and general leads. 5. P.R. Manager Report - JoNell Modys Ms. Modys gave a Power Point Presentation (see attachment) reviewing media communications, projects including the Blueway, and news clips. Mr. Hendel left the meeting at 11 :42 a.m. 6. Film Coordinator Report - Maggie McCarty Mr. Wert gave a Power Point Presentation (see attachment). 5 June 26, 2006 7. Phase V - Fulfillment & Call Summary - Jack Wert Ms. DeMas gave a Power Point Presentation (see attachment) with a review of statistics on inquiries, leading States, and leading Countries. 8. Golf Pac Inquiries - Jack Wert Mr. Wert gave a Power Point Presentation (see attachment). 9. Search Engine Report - Jack Wert Mr. Wert gave a Power Point Presentation (see attachment) reviewing the resulting benefits from search engines. IX. Detailed Staff Reports None X. Announcements September 25th will be the next meeting since there will be no meetings in July and August. XI. Audience Input & Discussion None XII. Council Discussion Emails will be sent out to notify the Committee of any promotional meetings that will occur. Kelly Green a new Administrative Assistant was introduced. XIII. Next Meeting Date/Location - September 25, 2006 - Collier County Government Center, Administration Bldg. F, 3rd Floor, 3301 East Tamiami Trail, Naples, Florida ***** There being no further business for the good of the County, the meeting was adjourned by the order of the Chair at 11 :55 a.m. COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL Chairman Commissioner Frank Halas 6