Heritage Bay Minutes 09/05/2019 MINUTES OF MEETING
HERITAGE BAY
COMMUNITY DEVELOPMENT DISTRICT
The regular meeting of the Board of Supervisors of the Heritage Bay Community
Development District was held on Thursday,September 5,2019 at 9:00 a.m. in the Heritage Bay
Clubhouse,10154 Heritage Bay Boulevard,Naples, Florida.
Present were:
Edwin Hubbard Chairman
John May Vice Chairman
Dennis Gagne Assistant Secretary(via telephone)
Donna Hunter Assistant Secretary
Jack Arcurie Assistant Secretary
Also present were:
Justin Faircloth District Manager
Jeffrey Satfield CPH
Albert Lopez CPH
Danielle Farese Cambridge Property Management
The following is a summary of the actions taken at the September 5, 2019 Heritage Bay
Board of Supervisors meeting.
FIRST ORDER OF BUSINESS Call to Order
Mr. Faircloth called the meeting to order and called the roll.
On MOTION by Ms.Hunter seconded by Mr.May with all in favor
Mr. Gagne was authorized to attend the meeting and vote via
telephone.
SECOND ORDER OF BUSINESS Approval of Agenda
• A memorandum from District Counsel regarding Collier County Local Mitigation Strategy
was distributed.
On MOTION by Mr.May seconded by Mr.Arcurie with all in favor
the agenda was approved.
September 5,2019 Heritage Bay CDD
THIRD ORDER OF BUSINESS Public Hearing to Consider the Adoption
of the Budget for Fiscal Year 2020
• Open Public Hearing for Public Comment
On MOTION by Mr. Arcurie seconded by Ms. Hunter with all in
favor the fiscal year 2020 budget public hearing was opened for
public comment.
• Close Public Hearing for Public Comment
Hearing no public comment,
On MOTION by Mr. Hubbard seconded by Mr. May with all in
favor the fiscal year 2020 budget public hearing was closed.
• Resolution 2019-3 Adopting the Fiscal Year 2020 Budget
On MOTION by Mr. Hubbard seconded by Mr. May with all in
favor Resolution 2019-3 relating to the annual appropriations of the
District and adopting the budget for the fiscal year beginning
October 1, 2019, and ending September 30, 2020, and referencing
the maintenance and benefit special assessments to be levied by the
District for said fiscal year; and providing for an effective date was
adopted.
• Resolution 2019-4 Levying Non-Ad Valorem Maintenance Special Assessments
On MOTION by Mr. Hubbard seconded by Mr. May with all in
favor Resolution 2019-4 levying and imposing non-ad valorem
maintenance special assessments for the Heritage Bay Community
Development District and certifying an assessment roll for fiscal
year 2019/2020; providing a severability clause; providing for
conflict and providing an effective date was adopted.
FOURTH ORDER OF BUSINESS Public Comment on Agenda Items
• Danielle Farese, Cambridge Property Management, commented on the request from
Veranda VI.
September 5,2019 Heritage Bay CDD
FIFTH ORDER OF BUSINESS Engineer's Report
A. Project Summary
i. Q.E.Open Items for Completion
• Staff provided a summary of the various projects.
ii. Q.E.Bridge Quadrant Quantities List Review
• The Q.E. Lake 30A supplemental change orders were discussed.
iii. Clubhouse Dry Retention Modification Update
• Mr. Hubbard reported on the retention modification project.
iv. Veranda 5 Project Update—Installation of Outfall Improvements
• Mr. Lopez provided an update on his meeting with Copeland Southern to discuss the
project. CPH agreed with the project if there are no cost increases.
SIXTH ORDER OF BUSINESS Attorney's Report
A. Resolution 2019-5 Approving, Adopting, & Demonstrating Participation in a
Local Mitigation Strategy
• The memorandum regarding Collier County Local Mitigation Strategy and participation in
a local mitigation strategy was discussed.
• Mr.Gagne will attend the quarterly meetings and Mr.Arcurie will be the alternate attendee.
On MOTION by Mr.Arcurie seconded by Mr.May with all in favor
Resolution 2019-5 approving, adopting and demonstrating
participation in a local mitigation strategy; providing for
severability,conflicts and an effective date was adopted.
B. FEMA Update& Appeal
• Staff provided an update noting an appeal was filed. The State has 60 days to respond to
the appeal and provide a recommendation to FEMA.
SEVENTH ORDER OF BUSINESS Lake & Wetland Management Monthly
Inspections and Service Reports
• The August Lake&Wetland Inspection and Service Reports were reviewed.
A. Project Updates
• An update was provided and lake maintenance was discussed. Priority should be to cut
and then proceed with clean up.
September 5,2019 Heritage Bay CDD
B. Bathymetric Survey Maps — Next Steps & Timing for Control of Illinois Pond
Weed
• Mr. Hubbard provided an update noting he sent letters and no response has been received.
The Board requested proposals be obtained to install three markers in lake 30B and one
buoy regarding the newly established maintenance boundaries.
EIGHTH ORDER OF BUSINESS Old Business
A. Campus Suite ADA Website Compliance Proposal
• A proposal from Campus Suite regarding website ADA compliance was discussed.
• Discussion ensued on compliance at minimum cost to the District.
On MOTION by Mr. Hubbard seconded by Mr. Gagne with all in
favor the District Manager was authorized to begin negotiation with
Campus Suite to determine cost;and to involve District Counsel in
narrowing down the number of documents required in an agenda
package; and what must be maintained on the website from a legal
perspective.
B. Veranda VI ARC Request
• Mr. Hubbard provided an update on the request for patio installation between two garages
for buildings 10299 and 10303 which will sit over a drainage structure.
• Discussion ensued and the Board voiced concern on setting a precedent for future similar
requests.
The record will reflect Mr, May left the meeting.
• Ms.Farese commented on the request and concerns of the Board.
• After further discussion,there was not Board support to have this proceed and the item was
not approved.
The record will reflect Mr. Satfield and Mr. Lopez left the meeting.
NINTH ORDER OF BUSINESS New Business
A. FY 2020 Insurance Renewal
• The fiscal year 2020 Insurance renewal with PRIA was discussed.
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September 5,2019 Heritage Bay CDD
On MOTION by Ms. Hunter seconded by Mr. Arcurie with all in
favor the renewal of the PRIA insurance policy including two-year
coverage was approved.
B. Heritage Bay ARC& CDD Review/Approval
• Mr. Hubbard provided an update reviewing document verbiage with the Board.
TENTH ORDER OF BUSINESS Manager's Report
A. Approval of the Minutes of the August 1,2019 Meeting
Mr. Faircloth stated each Board member received a copy of the minutes of the August 1,
2019 meeting and requested any additions,corrections or deletions.
On MOTION by Mr. Arcurie seconded by Ms. Hunter with all in
favor the Minutes of the August 1, 2019 meeting were approved.
B. Acceptance of Financials
On MOTION by Mr. Hubbard seconded by Mr. Arcurie with all in
favor the July 31, 2019 Financial Statements and Check Register
were accepted.
C. Discussion of Fiscal Year 2020 February Meeting Date
• The fiscal year meeting schedule was discussed.
On MOTION by Mr. Hubbard seconded by Mr. Arcurie with all in
• favor to move the February 6,2020 meeting date to January 30,2020
was approved.
D. Field Manager's Report
• The Field Manager's Report for inspection conducted on August 26,2019 was reviewed.
• Repairs to Lake 14 and 21 were discussed.
•
On MOTION by Mr. Arcurie seconded by Mr. Hubbard with all in
favor to proceed with repairs in an amount not to exceed$6,000 for
Lake 14 and Lake 21 to install filter fabric and rip rap was approved.
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September 5,2019 Heritage Bay CDD
E. Follow Up Items
• Updates were given on the various projects/open items.
• It was noted that Inframark has successfully negotiated a contract with The Quarry CDD.
• Mr. Faircloth reported on his contact with Mr. Miller regarding his concerns about the
District's methodology. Mr. Miller indicated he would be contacting his attorney.
ELEVENTH ORDER OF BUSINESS Supervisor Comments
• None
TWELFTH ORDER OF BUSINESS Chairman's Comment
• Mr. Hubbard inquired about the Quarry Preserve signage.
THIRTEENTH ORDER OF BUSINESS Audience Comments
• None
FOURTEENTH ORDER OF BUSINESS Adjournment
There being no further business,
On MOTION by Mr. Hubbard seconded by Ms. Hunter with all in
favor the meeting was adjourned at 11:30 a.m.
1, i
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+ttin Fairc oth Edwin Hubbard
Cecretary Chairman
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