Agenda 10/08/2019 Item #16D 5 (After the Fact Amendments: CCE, HCE & ADI)10/08/2019
EXECUTIVE SUMMARY
Recommendation to approve “after-the-fact” amendments and attestation statements with the Area
Agency on Aging for Southwest Florida, Inc., for the Community Care for the Elderly, Alzheimer’s
Disease Initiative, and Home Care for the Elderly grant programs for Services for Seniors and
authorize Budget Amendments to reflect the final FY 18/19 grant funding amount. (Net Fiscal
Impact $13,603.49)
OBJECTIVE: To provide uninterrupted support services to the Collier County’s Services for Seniors
(CCSS) elderly clients.
CONSIDERATIONS: The Community and Human Services Division’s (CHS) CCSS Program has been
providing support to Collier County’s frail and elderly citizens for over thirty (30) years through the
Community Care for the Elderly (CCE), Alzheimer’s Disease Initiative (ADI), and Home Care for the
Elderly (HCE) grant programs. These grants are funded by the Florida Department of Elder Affairs
(DOEA) through the Area Agency on Aging of Southwest Florida, Inc (Agency). These grant fund
services enable clients to remain in their homes and live with independence and dignity.
On September 25, 2018, the Board of County Commissioners (Board) approved the current grant
agreements with the Agency (Agenda Item #16D2). These agreements have a one-year term, effective
July 1, 2018 through June 30, 2019. The proposed amendment is the fourth amendment to the CCE
agreement and the fifth amendments to the ADI and HCE agreements.
The purpose of these amendments is to amend the CCE, ADI, and HCE agreements final allocation for
the FY 2018/2019 contract year. The Agency agrees to pay for contracted services in the amount of
$883,378.15 for the CCE program, $476,365.68 for the ADI program, and $64,539.80 for the HCE
program. The stated amounts represent an overall increase in funding for each grant program. The budget
adjustments reflect fluctuations in the caseworkers’ client load and client services that routinely result
from the loss/addition of clients and increase/decrease in client service needs. Reallocation and increases
of funding will allow Services for Seniors to provide case management and services based on current and
projected program needs. The effective dates of these amendments are the last date the amendments have
been signed by both parties.
The following table provides a detailed breakdown of the increased award adjustment:
Program Project Current
Budget
Revised
Budget
Increase/
(Decrease)
Local Match
Increase/
(Decrease)
Community Care
for the Elderly
(CCE)
33560 $881,648 $883,378.15 $1,730.15 $192.24
Alzheimer’s
Disease Initiative
Program (ADI)
33558 $466,970.02 $476,365.68 $9,395.66 0
Home Care for
the Elderly (HCE)
Basic Subsidy**
33562 $27,738 $30,023.44 $2,285.44 0
Total $1,376,356.02 $1,389,767.27 $13,411.25 $192.24
16.D.5
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10/08/2019
*Ten Percent (10%) Match is Award divided by .9, multiplied by .1, per grantor requirements, rounded to
the nearest dollar.
**The HCE Basic Subsidy of $34,516.36 is to be retained by the grantor agency and therefore is not
included within Collier County’s budget.
The Agency routinely sends CCSS amendments which require a 30-day turnaround time. This timeframe
makes it impossible to process the documents for the Board’s approval in the time requested by the
Agency. The amendments for the CCE, ADI, and HCE programs are being presented “after-the-fact”
because Collier County received the grant amendments on August 16, 2019, with an effective contract
date of the last day the amendment has been signed by both parties. Consequently, pursuant to CMA
#5330 and Resolution No. 2018-202, the County Manager authorized the Public Services Department
Head, to sign the amendment. These amendments are being presented for Board ratification. Collier
County, as the Lead Agency, is responsible to respond to seniors’ needs and to manage the spending
authority for the Federal and State Funded Services for Seniors programs.
FISCAL IMPACT: Budget Amendments are required to recognize the increase in grant revenue in the
amount of $13,411.25 for the SFY CCE, ADI, and HCE grant programs funded by the Florida
Department of Elder Affairs and the required local match of $192.24. Funding will reside in Human
Services Grant Fund (707) Projects 33560 (CCE), 33558 (ADI), and 33562 (HCE).
GROWTH MANAGEMENT: There is no Growth Management impact associated with this action.
LEGAL CONSIDERATIONS: This Item is approved for form and legality and requires a majority vote
for Board action. - JAB
RECOMMENDATIONS: To approve “after-the-fact” amendments and attestation statements with the
Area Agency on Aging for Southwest Florida, Inc. for the Community Care for the Elderly, Alzheimer’s
Disease Initiative, and Home Care for the Elderly grant programs for Services for Seniors and authorize
Budget Amendments to reflect the final FY 18/19 grant funding amount. (Net Fiscal Impact $13,603.49)
Prepared By: Wendy Klopf, Grant Coordinator, Community and Human Services Division
ATTACHMENT(S)
1. CCE 203.18.004 Executed Final Allocation (PDF)
2. ADI 203.18.005 Executed Final Allocation (PDF)
3. HCE 203.18.005 Executed Final Allocation (PDF)
4. Resolution 2018-202 (PDF)
5. FW_ Away from the Office Next Week (PDF)
16.D.5
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10/08/2019
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.D.5
Doc ID: 10156
Item Summary: Recommendation to approve “after-the-fact” amendments and attestation
statements with the Area Agency on Aging for Southwest Florida, Inc., for the Community Care for the
Elderly, Alzheimer’s Disease Initiative, and Home Care for the Elderly grant programs for Services for
Seniors and authorize Budget Amendments to reflect the final FY 18/19 grant funding amount. (Net
Fiscal Impact $13,603.49)
Meeting Date: 10/08/2019
Prepared by:
Title: Operations Coordinator – Community & Human Services
Name: Wendy Klopf
09/16/2019 9:29 AM
Submitted by:
Title: Manager - Federal/State Grants Operation – Community & Human Services
Name: Kristi Sonntag
09/16/2019 9:29 AM
Approved By:
Review:
Community & Human Services Maggie Lopez Additional Reviewer Completed 09/16/2019 6:24 PM
Community & Human Services Kristi Sonntag CHS Review Completed 09/17/2019 11:52 AM
Public Services Department Kimberley Grant Level 1 Reviewer Completed 09/17/2019 4:49 PM
Public Services Department Todd Henry Level 1 Division Reviewer Completed 09/18/2019 2:26 PM
County Attorney's Office Jennifer Belpedio Level 2 Attorney of Record Review Completed 09/18/2019 3:34 PM
Grants Erica Robinson Level 2 Grants Review Completed 09/19/2019 2:24 PM
Public Services Department Steve Carnell Level 2 Division Administrator Review Completed 09/24/2019 2:15 PM
Office of Management and Budget Laura Wells Level 3 OMB Gatekeeper Review Completed 09/24/2019 2:30 PM
Budget and Management Office Ed Finn Additional Reviewer Completed 09/25/2019 9:54 AM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 09/25/2019 3:22 PM
Grants Therese Stanley Additional Reviewer Completed 09/27/2019 2:55 PM
County Manager's Office Nick Casalanguida Level 4 County Manager Review Completed 09/29/2019 5:51 PM
Board of County Commissioners MaryJo Brock Meeting Pending 10/08/2019 9:00 AM
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16.D.5.aPacket Pg. 990Attachment: CCE 203.18.004 Executed Final Allocation (10156 : FY18/19 AAA, CCE, ADI, & HCE Closeout)
16.D.5.aPacket Pg. 991Attachment: CCE 203.18.004 Executed Final Allocation (10156 : FY18/19 AAA, CCE, ADI, & HCE Closeout)
16.D.5.aPacket Pg. 992Attachment: CCE 203.18.004 Executed Final Allocation (10156 : FY18/19 AAA, CCE, ADI, & HCE Closeout)
16.D.5.aPacket Pg. 993Attachment: CCE 203.18.004 Executed Final Allocation (10156 : FY18/19 AAA, CCE, ADI, & HCE Closeout)
16.D.5.bPacket Pg. 994Attachment: ADI 203.18.005 Executed Final Allocation (10156 : FY18/19 AAA, CCE, ADI, & HCE Closeout)
16.D.5.bPacket Pg. 995Attachment: ADI 203.18.005 Executed Final Allocation (10156 : FY18/19 AAA, CCE, ADI, & HCE Closeout)
16.D.5.bPacket Pg. 996Attachment: ADI 203.18.005 Executed Final Allocation (10156 : FY18/19 AAA, CCE, ADI, & HCE Closeout)
16.D.5.bPacket Pg. 997Attachment: ADI 203.18.005 Executed Final Allocation (10156 : FY18/19 AAA, CCE, ADI, & HCE Closeout)
16.D.5.cPacket Pg. 998Attachment: HCE 203.18.005 Executed Final Allocation (10156 : FY18/19 AAA, CCE, ADI, & HCE Closeout)
16.D.5.cPacket Pg. 999Attachment: HCE 203.18.005 Executed Final Allocation (10156 : FY18/19 AAA, CCE, ADI, & HCE Closeout)
16.D.5.cPacket Pg. 1000Attachment: HCE 203.18.005 Executed Final Allocation (10156 : FY18/19 AAA, CCE, ADI, & HCE Closeout)
16.D.5.cPacket Pg. 1001Attachment: HCE 203.18.005 Executed Final Allocation (10156 : FY18/19 AAA, CCE, ADI, & HCE Closeout)
16.D.5.d
Packet Pg. 1002 Attachment: Resolution 2018-202 (10156 : FY18/19 AAA, CCE, ADI, & HCE Closeout)
16.D.5.d
Packet Pg. 1003 Attachment: Resolution 2018-202 (10156 : FY18/19 AAA, CCE, ADI, & HCE Closeout)
From:HenryTodd
To:KlopfWendy
Subject:FW: Away from the Office Next Week
Date:Tuesday, August 27, 2019 3:36:25 PM
Attachments:image001.png
image002.png
From: CarnellSteve <Steve.Carnell@colliercountyfl.gov>
Sent: Friday, August 23, 2019 3:08 PM
To: OchsLeo <Leo.Ochs@colliercountyfl.gov>; CasalanguidaNick
<Nick.Casalanguida@colliercountyfl.gov>; CohenThaddeus <Thaddeus.Cohen@colliercountyfl.gov>;
PriceLen <Len.Price@colliercountyfl.gov>; YilmazGeorge <George.Yilmaz@colliercountyfl.gov>; DL-
PS-DIRECTORS <DL-PS-DIRECTORS@colliercountyfl.gov>
Subject: Away from the Office Next Week
I will out of the office from Monday to Thursday attending various conferences. I plan to be back in
the office on Friday the 30th.
In my absence, Kim Grant will have authority to act on my behalf.
Steve
Under Florida Law, e-mail addresses are public records. If you do not want your e-mail address released
16.D.5.e
Packet Pg. 1004 Attachment: FW_ Away from the Office Next Week (10156 : FY18/19 AAA, CCE, ADI, & HCE Closeout)
in response to a public records request, do not send electronic mail to this entity. Instead, contact this
office by telephone or in writing.
16.D.5.e
Packet Pg. 1005 Attachment: FW_ Away from the Office Next Week (10156 : FY18/19 AAA, CCE, ADI, & HCE Closeout)