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Agenda 09/19/2019 PELICAN BAY SERVICES DIVISION Municipal Services Taxing & Benefit Unit NOTICE OF PUBLIC MEETING THURSDAY, SEPTEMBER 19, 2019 THE LANDSCAPE & SAFETY COMMITTEE OF THE PELICAN BAY SERVICES DIVISION WILL MEET AT 1:00 PM ON SEPTEMBER 19 AT THE COMMUNITY CENTER AT PELICAN BAY, LOCATED AT 8960 HAMMOCK OAK DRIVE, NAPLES, FL 34108. AGENDA 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Approval of 03/18/19 Meeting Minutes 5. Audience Comments 6. Administrator's Report a. 41 Berm Landscaping Project 7. Sidewalk Construction Project a. Time Line Update and Explanation b. Presentation by Agnoli, Barber & Brundage of their Pelican Bay Sidewalk Survey and Its Impact On the Ultimate Sidewalk Design 8. Chairman's Comments 9. Committee Member Comments 10. Old Business 11. New Business 12. Adjournment ANY PERSON WISHING TO SPEAK ON AN AGENDA ITEM WILL RECEIVE UP TO THREE (3) MINUTES PER ITEM TO ADDRESS THE BOARD.THE BOARD WILL SOLICIT PUBLIC COMMENTS ON SUBJECTS NOT ON THIS AGENDA AND ANY PERSON WISHING TO SPEAK WILL RECEIVE UP TO THREE(3)MINUTES.THE BOARD ENCOURAGES YOU TO SUBMIT YOUR COMMENTS IN WRITING IN ADVANCE OF THE MEETING.ANY PERSON WHO DECIDES TO APPEAL A DECISION OF THIS BOARD WILL NEED A RECORD OF THE PROCEEDING PERTAINING THERETO, AND THEREFORE MAY NEED TO ENSURE THAT A VERBATIM RECORD IS MADE, WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED.IF YOU ARE A PERSON WITH A DISABILITY WHO NEEDS AN ACCOMMODATION IN ORDER TO PARTICIPATE IN THIS MEETING YOU ARE ENTITLED TO THE PROVISION OF CERTAIN ASSISTANCE. PLEASE CONTACT THE PELICAN BAY SERVICES DIVISION AT(239)597-1749 OR VISIT PELICANBAYSERVICESDIVISION.NET. 09/12/2019 4:14 PM PELICAN BAY SERVICES DIVISION LANDSCAPE & SAFETY COMMITTEE MEETING MARCH 18,2019 The Landscape & Safety Committee of the Pelican Bay Services Division met on Monday,March 18 at 1:00 p.m. at the Community Center at Pelican Bay, located at 8960 Hammock Oak Drive, Naples, Florida 34108. The following members attended. Landscape & Safety Committee Nick Fabregas Joe Chicurel, Chairman Pete Griffith Tom Cravens Mike Shepherd Pelican Bay Services Division Staff Alex Mumm, Field Supervisor Neil Dorrill, Administrator Lisa Jacob, Interim Operations Manager Mary McCaughtry, Operations Analyst Barbara Shea, Recording Secretary Also Present Tom Barber, Agnoli, Barber& Brundage Jim Carr, Agnoli, Barber& Brundage APPROVED AGENDA (AS AMENDED) 1. Call to Order 2. Pledge of Allegiance 3. Agenda approval 4. Approval of 02/21/19 meeting minutes 5. Audience comments 6. Sidewalk Project Discussion a. Alternative Flexi-Pave material b. Financing update 7. Chairman's comments 8. Committee member comments a. Line of sight discussion (add-on) 9. Adjournment ROLL CALL All members were present and a quorum was established AGENDA APPROVAL Mr. Cravens motioned,Mr. Griffith seconded to approve the agenda as amended, with the addition of agenda item#8a. The motion carried unanimously. 1 Pelican Bay Services Division Landscape & Safety Committee Meeting March 18, 2019 APPROVAL OF 02/21/19 MEETING MINUTES Mr. Cravens motioned, Mr. Fabregas seconded to approve the 02/21/19 meeting minutes as presented. The motion carried unanimously. AUDIENCE COMMENTS Mr. Bill Flashings requested an update on PBSD tree plantings at the PBSD maintenance site at 6200 Watergate Way, and commented on recent chipping activity at this location. Mr. Dorrill commented that chipping activities have occurred at this location for at least ten years. He commented on a letter recently received from the Chateaumere Board which expressed concerns over the proposed construction of a new maintenance building at this site and included an inaccurate site plan. Dr. Chicurel commented that the installation of palm trees at this site will be part of the US 41 berm restoration project. Mr. Dorrill commented that the trees will be 20 to 25- foot tall royal palm trees. SIDEWALK PROJECT ALTERNATIVE FLEXI-PAVE MATERIAL Dr. Chicurel commented that our engineers, Agnoli, Barber, & Brundage, provided a fact sheet entitled"Flexi-Pave"which was distributed and added to the record. Mr. Jim Carr discussed the positives and negatives of Flexi-Pave, an alternative pathway material to concrete or asphalt. He provided a sample of the Flexi-Pave material which was examined by the committee members and audience members. Highlights included the following. • The material cost of Flexi-Pave ($5/linear foot) is more than 50% greater than concrete. • The surface is rough with sharp edges. • This material allows for water to percolate through it. • Future repairs would need to be made by the out of town contractor(not quick or efficient). • This material requires more maintenance than concrete, including (1) application of a UV stabilizer every two years, and(2) vacuuming every six months. • Use of an alternative material such as Flexi-Pave would require a variance from the County. Mr. Dorrill commented that we have direction for the replacement sidewalks to be six feet wide and concrete, and noted that the County's Land Development Code requires these specifications. He requested that ABB obtain technical specifications for Flexi-Pave, which will be provided to the community. Mr. Dorrill commented that Pelican Bay tree roots are pruned on an annual basis as part of the County's established asphalt repair process. Dr. Chicurel commented that he will include all of the positives and negatives of Flexi- Pave in his report to the PBSD Board. FINANCING UPDATE Mr. Dorrill commented that the County has no financing model for sidewalk replacement. He also reiterated that the sidewalk project is one of four infrastructure projects identified by the PBSD Board(the other three are lake bank erosion repairs,replacement of the maintenance facility, and roadway drainage). Recent negotiations with the County Manager's Office, as included in a draft Executive Summary, provide for $300,000/year from County general revenues over the life of a ten-year line of credit. The amount of this contribution would be indexed to inflation. It has not been determined whether the line of credit would have a fixed or variable interest rate. Mr. 2 Pelican Bay Services Division Landscape & Safety Committee Meeting March 18,2019 Dorrill has suggested a$50,000/year County contribution in perpetuity for PBSD's future sidewalk maintenance costs. He stated that alternatively, a 20-year bond to finance all four of the projects is still on the table; the four projects would need to be quantified in order to obtain this type of financing. Mr. Dorrill commented that the County D.O.T. will continue to be completely responsible for all of the roadside drainage facilities within the road right-of-way. Mr. Dorrill commented that the next step in the process would be for the County Manager's Office to agree to present an Executive Summary to the Board of County Commissioners to have them vote to approve what is recommended and simultaneously direct the County's Budget Director to impanel the Finance Committee to evaluate financing alternatives to be competitively let for bid. Mr. Griffith commented that the PBSD Board has not approved going forward with financing these long-term projects. Mr. Bob Sanchez suggested that the financing vehicle should have a much longer term, so that residents living in Pelican Bay over the next 25 years will also pay for the benefit of new sidewalks. CHAIRMAN'S COMMENTS Dr. Chicurel complemented Field Supervisor Alex Mumm for a good job of maintaining our landscaping and being mindful of line of sight concerns. He also expressed his appreciation to Mr. Griffith and Mr. Shepherd for their work and efforts to better this community, committee, and board, as their terms on the PBSD Board will end this month. COMMITTEE MEMBER COMMENTS LINE OF SIGHT DISCUSSION (ADD-ON) Mr. Cravens expressed safety concerns on landscaping products used in median landscaping near crosswalks which block the vehicle drivers' view of pedestrians in the crosswalks. He suggested we consider other options in these areas such as grass, Asian Jasmine, decorative pebbles, and shells, and suggested staff make a recommendation of products. Dr. Chicurel agreed. He also commented that bougainvillea will thrive through April and suggested that these plants be trimmed down to a much lower level subsequent to this blooming season. Mr. Griffith, in light of this being his last meeting, urged the committee to care for all of the community's trees and ensure that the Ridgewood Park restoration project is completed. ADJOURNMENT The meeting was adjourned at 2:19 p.m. Joe Chicurel, Chairman Minutes approved [ 1 as presented OR 1 as amended ON 1" 1 date 3 PELICAN BAY SERVICES DIVISION LANDSCAPE & SAFETY COMMITTEE MEETING MARCH 18,2019 The Landscape & Safety Committee of the Pelican Bay Services Division met on Monday,March 18 at 1:00 p.m. at the Community Center at Pelican Bay, located at 8960 Hammock Oak Drive, Naples, Florida 34108. The following members attended. Landscape & Safety Committee Nick Fabregas Joe Chicurel, Chairman Pete Griffith Tom Cravens Mike Shepherd Pelican Bay Services Division Staff Alex Mumm, Field Supervisor Neil Dorrill, Administrator Lisa Jacob, Interim Operations Manager Mary McCaughtry, Operations Analyst Barbara Shea, Recording Secretary Also Present Tom Barber, Agnoli, Barber& Brundage Jim Carr, Agnoli, Barber & Brundage APPROVED AGENDA (AS AMENDED) 1. Call to Order 2. Pledge of Allegiance 3. Agenda approval 4. Approval of 02/21/19 meeting minutes 5. Audience comments 6. Sidewalk Project Discussion a. Alternative Flexi-Pave material b. Financing update 7. Chairman's comments 8. Committee member comments a. Line of sight discussion (add-on) 9. Adjournment ROLL CALL All members were present and a quorum was established AGENDA APPROVAL Mr. Cravens motioned,Mr. Griffith seconded to approve the agenda as amended, with the addition of agenda item #8a. The motion carried unanimously. 1 Pelican Bay Services Division Landscape & Safety Committee Meeting March 18, 2019 APPROVAL OF 02/21/19 MEETING MINUTES Mr. Cravens motioned, Mr. Fabregas seconded to approve the 02/21/19 meeting minutes as presented. The motion carried unanimously. AUDIENCE COMMENTS Mr. Bill Flashings requested an update on PBSD tree plantings at the PBSD maintenance site at 6200 Watergate Way, and commented on recent chipping activity at this location. Mr. Dorrill commented that chipping activities have occurred at this location for at least ten years. He commented on a letter recently received from the Chateaumere Board which expressed concerns over the proposed construction of a new maintenance building at this site and included an inaccurate site plan. Dr. Chicurel commented that the installation of palm trees at this site will be part of the US 41 berm restoration project. Mr. Dorrill commented that the trees will be 20 to 25- foot tall royal palm trees. SIDEWALK PROJECT ALTERNATIVE FLEXI-PAVE MATERIAL Dr. Chicurel commented that our engineers, Agnoli, Barber, & Brundage, provided a fact sheet entitled"Flexi-Pave"which was distributed and added to the record. Mr. Jim Carr discussed the positives and negatives of Flexi-Pave, an alternative pathway material to concrete or asphalt. He provided a sample of the Flexi-Pave material which was examined by the committee members and audience members. Highlights included the following. • The material cost of Flexi-Pave ($5/linear foot) is more than 50% greater than concrete. • The surface is rough with sharp edges. • This material allows for water to percolate through it. • Future repairs would need to be made by the out of town contractor(not quick or efficient). • This material requires more maintenance than concrete, including (1) application of a UV stabilizer every two years, and (2) vacuuming every six months. • Use of an alternative material such as Flexi-Pave would require a variance from the County. Mr. Dorrill commented that we have direction for the replacement sidewalks to be six feet wide and concrete, and noted that the County's Land Development Code requires these specifications. He requested that ABB obtain technical specifications for Flexi-Pave, which will be provided to the community. Mr. Dorrill commented that Pelican Bay tree roots are pruned on an annual basis as part of the County's established asphalt repair process. Dr. Chicurel commented that he will include all of the positives and negatives of Flexi- Pave in his report to the PBSD Board. FINANCING UPDATE Mr. Dorrill commented that the County has no financing model for sidewalk replacement. He also reiterated that the sidewalk project is one of four infrastructure projects identified by the PBSD Board(the other three are lake bank erosion repairs,replacement of the maintenance facility, and roadway drainage). Recent negotiations with the County Manager's Office, as included in a draft Executive Summary, provide for$300,000/year from County general revenues over the life of a ten-year line of credit. The amount of this contribution would be indexed to inflation. It has not been determined whether the line of credit would have a fixed or variable interest rate. Mr. 2 Pelican Bay Services Division Landscape & Safety Committee Meeting March 18,2019 Dorrill has suggested a$50,000/year County contribution in perpetuity for PBSD's future sidewalk maintenance costs. He stated that alternatively, a 20-year bond to finance all four of the projects is still on the table; the four projects would need to be quantified in order to obtain this type of financing. Mr. Dorrill commented that the County D.O.T. will continue to be completely responsible for all of the roadside drainage facilities within the road right-of-way. Mr.Dorrill commented that the next step in the process would be for the County Manager's Office to agree to present an Executive Summary to the Board of County Commissioners to have them vote to approve what is recommended and simultaneously direct the County's Budget Director to impanel the Finance Committee to evaluate financing alternatives to be competitively let for bid. Mr. Griffith commented that the PBSD Board has not approved going forward with financing these long-term projects. Mr. Bob Sanchez suggested that the financing vehicle should have a much longer term, so that residents living in Pelican Bay over the next 25 years will also pay for the benefit of new sidewalks. CHAIRMAN'S COMMENTS Dr. Chicurel complimented Field Supervisor Alex Mumm for a good job of maintaining our landscaping and being mindful of line of sight concerns. He also expressed his appreciation to Mr. Griffith and Mr. Shepherd for their work and efforts to better this community, committee, and board, as their terms on the PBSD Board will end this month. COMMITTEE MEMBER COMMENTS LINE OF SIGHT DISCUSSION (ADD-ON) Mr. Cravens expressed safety concerns on landscaping products used in median landscaping near crosswalks which block the vehicle drivers' view of pedestrians in the crosswalks. He suggested we consider other options in these areas such as grass, Asian Jasmine, decorative pebbles, and shells, and suggested staff make a recommendation of products. Dr. Chicurel agreed. He also commented that bougainvillea will thrive through April and suggested that these plants be trimmed down to a much lower level subsequent to this blooming season. Mr. Griffith, in light of this being his last meeting, urged the committee to care for all of the community's trees and ensure that the Ridgewood Park restoration project is completed. ADJOURNMENT The meeting was adjourned at 2:19 p.m. I Joe Chicurel, Chairman Minutes approved [ 1 as presented OR 1 1 as amended ON F 1 date 3 Agenda item#7a Page 1 of 1 Sop Oct Nov Doc Jon Feb Mar Apr May Jun Jul Aug Sep Oct Nov 1st 1st 1st 1st 1st 2020 1st 1st 1st 1st 1st 1st 1st 1st 2020 1st 1st 1 2 3 4 5 6 7 8 9 10 1 1 12 1 2 3 Engineering Initial Design Detail Design Permitting Contractor&Bidding Selection ms AGNOLI BARBER& Estimated Design & Permitting Schedule BRUNDAGE,INC. Pelican Bay Sidewalks (Single Phase) An P19 19-0096