Backup Documents 09/24/2019 Item #16D 6 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP D
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#I through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1. Hilary Halford Community and Human �/ 9/23/2019
Services 'I
2. Jennifer Belpedio County Attorney Office taQ, � Ikc
3. BCC Office Board of County 1
Commissioners ��► N l ��z��\
4. Minutes and Records Clerk of Court's Officec° C 9 1:C7
I YUIJ
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees
above,may need to contact staff for additional or missing information.
Name of Primary Staff Hilary Halford/CHS Phone Number 252-2670
Contact/ Department
Agenda Date Item was 09/24/2019 Agenda Item Number 16.D.6
Approved by the BCC
Type of Document State Aid to Libraries Grant Number of Original I I,
Attached Application/Agreement Documents Attached
PO number or account N/A
number if document is
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A" in the Not Applicable column,whic,- -r is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature?Stamped is okay N/A
2. Does the document need to be sent to another agency for additiona . - . "yes, NA-j.
provide the Contact Information(Name; Agency;Address;Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be HH
signed by the Chairman, with the exception of most letters, must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's NA
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the HI!
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's HH
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip NA
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Talla,.ssee within a certain
time frame or the BCC's actions are nullified. Be aware of you 9 eadlines!
8. The document was approved by the BCC on 09/24/2019, all changes made during HH N/A is not
the meeting have been incorporated in the attached document. The County an option for
Attorney's Office has reviewed the changes,if applicable. this line.
9. Initials of attorney verifying that the attached document is the version approved by the gap N/A is not
BCC,all changes directed by the BCC have been made,and the document is ready for the art option for
Chairman's signature. this line.
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1:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised§4.05 Revised
11/30/12
9 �'�
16D6
Martha S. Vergara
From: Martha S. Vergara
Sent: Thursday, September 26, 2019 11:25 AM
To: HalfordHilary
Subject: Item #16D6 - Grant App/Agmt
Attachments: Hilary Halford - 16D6.pdf
Hi Hilary,
Attached is a scanned copy of the grant/agmt.
Please forward a fully executed original when received for the Board's Official Records.
Thanks,
Martha Vergara
BMR&VAB Senior Deputy Clerk
<>R k�c Office: 239-252-7240
Fax: 239-252-8408
E-mail: martha.vergara@CollierClerk.com
Office of the Clerk of the Circuit Court
* &Comptroller of Collier County
3329 Tamiami Trail E, Suite#401
Naples, FL 34112
www.CollierClerk.com
1
1606
MEMORANDUM
Date: September 26, 2019
To: Hilary Halford, Senior Grants Coordinator
Community & Human Services
From: Martha Vergara, Senior Deputy Clerk
Minutes & Records Department
Re: State Aid to Libraries Grant Application/ Agreement
Attached is one (1) scanned original of the documents referenced above, (Item
#16D6) approved by the Board of County Commissioners on Tuesday, September 24,
2019.
Please forward for additional signature and return a fully executed Original
back to the Minutes & Records Department for the Board's Official Records.
If you have questions, please feel free to call me at 252-7240.
Thank you
Attachment
160 6
State Aid to Libraries Grant
FY 2019-2020 Application
20-ST-08
Submitted by:
Public Services Department, Library Division
Tanya Williams, Division Director-Library
2385 Orange Blossom Drive
Naples, FL 34109
239-593-3511
Tanya.Williams@colliercountyfl.gov
Grants Compliance Office
Therese Stanly, Grants Compliance
239-252-2959
Therese.Stanley@colliercountyfl.gov
160 6
Collier County Public Library
Project Title: State Aid to Libraries Grant
Project Number: 20-ST-08
A. Applicant Information Page 1 of 21
Applicant Information
a. Organization Name: Collier County Public Library J'
b. FEID: 59-6000558
c. Phone number: 239.593.3511
d. Principal Address: 2385 Orange Blossom Drive Naples, 34109-8840
e. Mailing Address: 2385 Orange Blossom Drive Naples, 34109-8840
f. Website: www.colliergov.net/library
g. Organization Type: County Government
h. Organization Category: Library
i. County: Collier
j. DUNS number: 076997790
1. Applicant Director *
First Name
Tanya
Last Name
Williams
Phone
239.252.7392
Email
Tanya.Williams@colliercountyfl.gov
2. Project Manager *
First Name
Tanya
Last Name 0
Williams i6 0 6
Phone
239.252.7392
Email
tanya.williams@colliercountyfl.gov
3. Choose Library Type: *
CtSingle county library
°Municipal library
()County participating in a Multicounty library
°Multicounty library
4. Is the library in its first two years of operation?
()Yes
@No
0
16136
B. Expenditure Report Page 2 of 21
The Expenditure Report provides details on library expenditures by funding source. The information assists both
local library personnel and Division staff in verifying the accuracy of the funds a library reports as expenditures
qualifying for match under Chapter 257, Florida Statutes. The total amount listed in the "Local" column is the
amount used to calculate the State Aid grant amounts. ()Help
Click Save to Update Totals
1. Expenditure Report -October 1, 2017 - September 30, 2018 *
Expenditure Report-October 1, 2017 - September 30, 2018
Expenditure Category Local State Federal Other Total
10 Personnel Services $5,417,498 $5,417,498
30 Operating Expenses $2,342,562
$2,248,053 $94,509
60 Capital Outlay (Non-Fixed) $1,352,311
$1,291,295 $61,016
Other $0
Total for the operation & maintenance $8,956,846 $155,525 $0 $0 $9,112,371
of the library
60 Capital Outlay (Fixed, including $0
purchase or construction of a library
building or quarters)
2. Notes
If your total expenditures have changed by more than 10% from last year, please explain in the Notes field.
Please describe the funds included in the "Other" Expenditures column in the Notes field, if any.
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YBCS_BUD_TO_ACTUAL Collier County, Florida Date 08/23/2019
Budget to Actual Comparison BCS Drilldown Report Time 10:56:44
Fiscal Year 2018 Client 300
Period 0 to 13 Statistical Indicator:
Fund 001 GENERAL FUND to GENERAL FUND GENERAL FUND
Fund Center 156100..156190 Funds Center
Commitment Item 500000..799999 Commitment Item
Grants * to
Funded Program * to
Fund Ctr / Comm Item Adopted Budget Amended Budget Commitment Actual Available %Consum
** Grand Total-FC/CI 8,173,400.00 8,191,177.21 7,620,921.22 570,255.99 93.0
* 156100 LIBRARY ADMIN 2,885,952.00 2,941,379.00 2,830,137.06 111,241.94 96.2
* 156110 NAPLES BRANCH 1,125,163.00 1,084,963.00 943,783.21 141,179.79 87.0
* 156140 G GATE BRANCH LIB 504,884.00 504,884.00 479,308.15 25,575.85 94.9
* 156145 ESTATES BRANCH LIB 361,095.00 361,830.00 337,231.67 24,598.33 93.2
* 156150 AMI BRANCH LIB 278,880.00 279,515.21 240,103.65 39,411.56 85.9
* 156160 MARCO ISL BRANCH L 396,203.00 398,203.00 339,522.85 58,680.15 85.3
* 156170 VANDERBILT BCH LIB 323,467.00 323,467.00 308,361.91 15,105.09 95.3
* 156175 LIBRARY HEADOUARTE 1,324,868.00 1,324,868.00 1,219,997.28 104,870.72 92.1
* 156180 E NAPLES BRANCH LI 309,553.00 309,553.00 278,954.18 30,598.82 90.1
* 156185 SOUTH REGIONAL LIB 661,335.00 662,515.00 643,521.26 18,993.74 97.1
YBCS_BUD_TO_ACTUAL Collier County, Florida Date 08/23/2019
Budget to Actual Comparison BCS Drilldown Report Time 10:57:40
Fiscal Year 2018 Client 300
Period 0 to 13 Statistical Indicator:
Fund 129 LIBRARY GRANTS/PROJ to LIBRARY GRANTS/PROJ LIBRARY GRANTS/PROJ
Fund Center 156100..156190 Funds Center
Commitment Item 500000..799999 Commitment Item
Grants • to
Funded Program * to
Fund Ctr / Comm Item Adopted Budget Amended Budget Commitment Actual Available %Consum
** Grand Total-FC/CI 105,600.00 675,807.83 370.37 219,353.60 456,083.86 32.5
* 156112 LIB ADMIN GRANT 105,600.00 675,807.83 370.37 219,353.60 456,083.86 32.5
YBCS_BUD_TO_ACTUAL Collier County, Florida Date 08/23/2019
Budget to Actual Comparison BCS Drilldown Report Time 10:54:03
Fiscal Year 2018 Client 300
Period 0 to 13 Statistical Indicator:
Fund 301 COUNTY-WIDE CAP PROJ to COUNTY-WIDE CAP PROJ COUNTY-WIDE CAP PROJ
Fund Center 156100..156190 Funds Center
Commitment Item 500000..799999 Commitment Item
Grants * to
Funded Program * to
Fund Ctr / Comm Item Adopted Budget Amended Budget Commitment Actual Available %Consum
** Grand Total-FC/CI 550,000.00 553,442.90 89.13 553,353.77 100.0
* 156114 LIBRARY CAPITAL 30 550,000.00 553,442.90 89.13 553,353.77 100.0
Fund 307 -- No Data
YBCS_BUD_TO_ACTUAL Collier County, Florida Date 08/23/2019
Budget to Actual Comparison BCS Drilldown Report Time 10:58:50
Fiscal Year 2018 Client 300
Period 0 to 13 Statistical Indicator:
Fund 355 LIBRARY SYS IMPACT to LIBRARY SYS IMPACT LIBRARY SYS IMPACT
Fund Center 156100..156190 Funds Center
Commitment Item 500000..799999 Commitment Item
Grants * to
Funded Program * to
Fund Ctr / Comm Item Adopted Budget Amended Budget Commitment Actual Available %Consum
** Grand Total-FC/CI 300,000.00 507,344.19 456.16 417,290.08 69,597.95 82.3
* 156190 LIBRARY IMPACT FEE 300,000.00 507,344.19 456.16 417,290.08 89,597.95 82.3
CA
6
YBCS_BUD_TO_ACTUAL Collier County, Florida Date 08/23/2019
Budget to Actual Comparison BCS Drilldown Report Time 11:00:01
Fiscal Year 2018 Client 300
Period 0 to 13 Statistical Indicator:
Fund 612 LIBRARY TRUST FUND to LIBRARY TRUST FUND LIBRARY TRUST FUND
Fund Center 156100..156190 Funds Center
Commitment Item 500000..799999 Commitment Item
Grants * t,
Funded Program + to
Fund Ctr / Comn.Item Adopted Budget Amended Budget Commitment Actual Available %Consum
• Grand Total-FC/CI 269,200.00 269,200.00 145,927.06 123,272.94 54.2
• 156113 LIB ADMIN TRUST 269,200.00 269,200.00 145,927.06 123,272.94 54.2
YBCS_BUD_TO_ACTUAL Collier County, Florida Date 08/23/2019
Budget to Actual Comparison BCS Drilldown Report Time 11:00:52
Fiscal Year 2018 Client 300
Period 0 to 13 Statistical Indicator:
Fund 709 PUBLIC SERVICE GRANT to PUBLIC SERVICE GRANT PUBLIC SERVICE GRANT
Fund Center 156100..156190 Funds Center
Commitment Item 500000..799999 Commitment Item
Grants • to
Funded Program • to
Fund Ctr / Comm Item Adopted Budget Amended Budget Commitment Actual Available %Consum
'• Grand Total-FC/CI 734,674.56 10,568.19 155,525.09 568,581.28 22.6
• 156115 LIBRARY GRANTS 734,674.56 10,568.19 155,525.09 568,581.28 22.6
YBCS_BUD_TO_ACTUAL Collier County, Florida Date 08/23/2019
Budget to Actual Comparison BCS Drilldown Report Time 11:01:45
Fiscal Year 2018 Client 300
Period 0 to 13 Statistical Indicator:
Fund 710 PUBLIC SERVICE MATCH to PUBLIC SERVICE MATCH PUBLIC SERVICE MATCH
Fund Center 156100..156190 Funds Center
Commitment Item 500000..799999 Commitment Item
Grants r to
Funded Program + to
Fund Ctr / Comm Item Adopted Budget Amended Budget Commitment Actual Available %Consum
• Grand Total-FC/CI 54,776.90 54,776.90
* 156116 LIBRARY MATCHING F 54,776.90 54,776.90
1606
C. Certification of Local Operating Expenditures Page 3
of 21
Certification of Local Operating Expenditures
We hereby certify that the following total funds from local sources were expended centrally during the fiscal year
beginning October 1, 2017, and ending September 30, 2018, for the operation and maintenance of a library
under the provisions outlined in Chapter 257.14 - 257.25, Florida Statutes, and guidelines for the State Aid to
Libraries Grant Program.
We further certify that the amount listed below does not include funds received from the federal government;
funds received from state government; or funds used for purchase or construction of a library building or library
quarters. Such funds are not eligible to be used as local match for State Aid applications under Chapter 257,
Florida Statutes, and guidelines for the State Aid to Libraries Grant Program.
Total local funds expended centrally by the library for the operation and maintenance of a library
between October 1, 2017, and September 30, 2018 is $8,956,846
Help
Download the Certification, obtain signatures and upload the signed form to this page.
There should be a total local funds expended amount on the form. If not, complete the Expenditures Report
first, before downloading and signing the Certification.
The Certification Form should be signed by the Library's Single Administrative Head and the Library's Finance
Manager.
Download Certification Form
1. Certification Form Upload *
File Name File Uploaded On View (opens in new
Size window)
SALG 20-ST-08 C Certification Of Local Operating 134 8/23/2019 View file
Expenditures.pdf [KB] 11:59:58 AM
2. Notes
3. Notes
0
1606
FLORIDA DEPARTMENT OF STATE
DIVISION OF LIBRARY AND INFORMATION SERVICES
FY 2020 STATE AID TO LIBRARIES GRANT APPLICATION
CERTIFICATION OF LOCAL OPERATING EXPENDITURES
The Collier County Board of County Cornmssioners governing body for Collier County Public Library
We hereby certify that the following total funds from local sources were expended centrally during the fiscal year beginning
October 1,2017 and ending September 30,2018 for the operation and maintenance of a library under the provisions
outlined in Chapter 257.14-257.25,Florida Statutes,and guidelines for the State Aid to Libraries Grant Program
We further certify that the amount listed below does not include funds received from the federal govemcntnt;finds received
from state goverment;or funds used for purchase or construction of a hbrary building or library quarters. Such funds are
not eligible to be used as local match for State Aid applications under Chapter 257,Florida Statutes,and guidelines for
the State Aid to Libraries Grant Program
Total local funds expended centrally by the library for the operation and maintenance of a library between
October 1,2017 and September 30,2018:
$8,956,846
SIGNATURES
•
Division Director-Corporate Li i racy I vision Director
Finance&Management Services
Tanya R. Williams
Typed Name
Mark Isackson
Typed Name 23 August 2019
Date
Date
Approved as to form and legality
.0
Assistant County homey \GI
ok
0
160 6
D. Designation of Single Library Administrative Unit
Page 4 of 21
Provide documents verifying designation of the single library administrative unit.
The single library administrative unit means an eligible political subdivision under Section 257.17, Florida
Statutes, that is designated by a county or municipality to be responsible for managing or coordinating free
library service to its residents.
Documents to meet this requirement are rolled over from the previous year. The documents listed below are the
documents on file to meet this requirement. You can change the documents from the previous year by editing or
deleting the documents below, or check "No changes from previous year" if there are no changes needed.
The attachments should be in PDF, Word, or Excel format. The description line should clearly describe the
attachment. ()Help
1. Designation of Single Library Administrative Unit *
If information to meet this requirement is contained in another document use the "Notes" field to indicate where
the information is located.
el No changes from previous year
Information to meet this requirement is contained in another document. Use the "Notes"field to indicate where
the information is located.
2. Add Documentation
File Title Description Size Type View
(opens
in new
window)
Designation of Single Library 1957 Resolution Creating the 161 View file
Administrative Unit 1957.pdf Collier County Public Library [KB]
3. Notes
0
y 16E1 6
":
I
1.
COUNTY OF COLLIEP 1
I , WILLIAM J. REAGAN, Clerk of Courts in and for the
Twentieth Judicial Circuit, Collier County, Florida, do hereby
certify that the foregoing is a true and correct copy of : 1 .
A RESOLUTION PERTAINING TO THE COUNTY FREE PUBLIC LIBRARY
as it appears in Minute Book 44, Page 417 under date of fi:
September 17 , 1957.
WITNESS my hand and the official seal of the Board of g i
LIg(
County Commissioners of Collier County, Florida, this 9th day of W;•
Si.F .
October, 19 t;
Eref.
1
WILLIAM J. REAGAN 1�,9,,,
Clerk of Courts and Clerk f," ;
Ex officio to Board of ;;';"%tt:'
County Commissioners 1 :;, Z,.',
,
g 1',A
By — - • lfr r:P;K-, ,
H
,
r<
44'
Ki''
5/
( t.�Z
14
O
9G
]�];�
h
1'1.7 7
N
M1 .
411 1
::,,,b,,M 1,...:"INLiesi.7,„:„,-5-5.'i'5.5‘ '. .`". `',:-..: '555'-' ..".,;,'?''',...1Iiv•-•,-"1:-$."--;.---,-••••':"'.'",:2-ci;';',1'.V.,ki.,,,,,`,,•''',O;'$,ClO.;7'-.Y.:::.S.4,,,,tytilo,...:,'''0,..,;`?,,,,,,,,,.^•,.. -P','" ; •, .',' 4,,,,,,W,B . ; ,.4 .• i
'',P,7,-%, '; '7,LL,Pr.,.1.•:--,.'„'.',::!.r. .`-'L:' - - .,'-•:''",,`,.: '-f;.‘i,,i';•:-:,....,..;,t:..-.."'..;:,,IS,f, ,,,•1..',',',--• ,,'-',-`'4O,‘,•'^---"'..-,'9,,e4,,-',Li`C4'..-'';`,.;"%,,..., .5-••.;--•''''''''''''^-,','',...'Y,V.'r.:',''''' ,7*."11‘• ..;','; -'. ‘-;',;'''',It' SO1 ,'-'-1 • •-''`,'-'
''-';f.'-:'+'''q'-',L51',..'1.+1:;•..;',',' ''"' ' '' .'"''''''Z.',•''S--•"''..• ., j''',..--;•, ''.'..',-,..,'..i'-,40.:::,-',,‘...L,`. i ''',•:', . ..---1.•:,; •A.''':,!1;;'Iii';'1,;,E';,,,--.414:f"-:?*;',0"4K,'._ , ,F,'",,,,IM'Z';'; ';''' I
were resolved. The Board of County Coomissionors was furnished a copy of each I .
of to... public notices. Based on our knowledge of these minor paaeagos. from ( '
exmoinstion of aerial photographs and available maps, and in the absence of
protests It was considered that the fills would not constitute en unreasonable i
• obstruction to the public rights of navigation and it was on that basis that
the permits were issued.
I '
Certain local interests, particularly the President of the Marco Develop-
ment Corporation, have lodged vigorous protests with respect to the placement
of these fills and have stated that they did not receive the public notices
which we issued. They claim that the fills materially obstruct fishing toots i
I whigh had habitually used these p in making transit from the town of
Marco through Tarpon 'ay Into Johnson Bay. They .gripe that fishing boats
can still reach Jonnacn Bay bet that the passage to the West to the Big Marco I '
I -
Pass channel is very inconvenient, costly and delaying. I -
I
In view of the fact that the permits were issued in good faith, named
on applications made In -ood faith, our position in requiring the applicant
to remove one of the fills and replace it by • bridge is not strong. As
your I body is the aovernlaw Way of the area and interested In the general.elfare of the public I fool that it is appropriate that I *enure from you
• statement of your feelines In the matter. You are conversant with the
boating that hes taken place in the area and your opinion es to the validity
•
of the position taken by the protectants will te apareciated. As the road :44
,
So apparently to be • public road it may be that the County will consider
itself in • position to take part with the permittoe in any remedial action
found necessary. Your easements on this possibility ere also solicited.
iv, sure that you will underatand my position in the matter and my reason ..7.
for .ddrossing this inquiry to you. Your cooperation will he aporaciated. .1',•.•
5icv
•
• Sincerely yours, 'N
S/ Paul D. Troller
2 Innis Colonol, Corps of snoineers
1. Dogs., Permit No. q75 Cistrict engineer
2. Dogs., Permit No. 1005
,....-,
After due consideration of the letter upon motion of Inmaissioner Janos seconded
by Coemissionor Moore and unon vote duly carried, the County engineer was instructsd to 4;,
make an investigation and make • report of his findings.
Upon motion motion of Commissioner Ioodletto seconded by Commissioner Watkins and upon
Ivote duly carried, the following resolution was adopted:
RESOLLITIOX: COMITY FREE PUBLIC LIBRARY 1
20
q
•„,
.RSROAS.Chapter 150. Florida Statutea. 10E' . provides that the
of county comnissioners of the several counties of the state may
establish, operate and maintain a free public library, or free library
service for that county, and
l',51
WHEREAS. the board of County Commissioners of Collier County, Florida
has set up in the 195 _5g budget $15.040. for such Persia*, contingent F., N
:.”
upon 610,000, from the Federal Government for the •st•bltalmaant,
operation and maintenance of • fres public library. i.• •41
...,;*
ROw, THEREFORE, BE IT RESOLVED by the Board of County Jommiestonere
of Collier Countv.elorlda, that this ,oard DO SJID DOES HEREBY :41
tentatively appro.* the establishment of • free public library for
• Collier County, Florida subject to $10.000. from the a.:larva
Government ss its share in the establtahmant-of_o-fnms-pub1.14-11nress,---------
- --- for Oorflor-rounti.rorremar-rrnirmin RESOLVED that the Jlerk is hereby ;5,1
instructed to advertiser for two successive weeks in the Collier County
Mews. NaJlos. Florida, that final action to ostabliah • county free .•
', 73
public library, operate end maintain sass, will be taken at the regular
meeting of the Po-rd of County Commissioners. of Collier County,l.lorida,
I in the County hoard boom at the Courthouse in bvergladee. on Tumidity,
October 1. 1957.
The Chairman road • letter from the Atlantic Coast Line Railroad Company dated
'I'5','ilikr
September 16. 1957 statingthat the Atlantic Coast Line Railroad Company intends to make
appliastion to the wlorida Railroad and Public Utilities Commission for permission to ' •
li
1
I abandon their ststlon building st Copeland, Florida. The letter was ordered filed.
The Chairman reed a letter from the Atlantic Coast Line Railroad lampany stating 4.5
1
5 ,
that they had received written opposition to the opening of railroad crossing 99.7 rain 5
south of Mile Post 1-996 near Naples as initiated Pg Attorney Pen Parks in behalf of
l'l
• Self sari's. After dun discussion -the Clerk was instructed to write the Atlantic Cont
;
Lino deilreed to hold action in abeyanee as the Board desires to hold a public hearing on this , 41
TS
matter on Onbober let. ,t
F,.
tir
Ja
, ..,
,
4
41
crill
ioi:io
E. Designation of a Governing Body Page 5 of 21
Provide documents verifying designation of a governing body to administer free library service to residents of an
eligible political subdivision.
Documents to meet this requirement are rolled over from the previous year. The documents listed below are the
documents on file to meet this requirement. You can change the documents from the previous year by editing or
deleting the documents below, or check "No changes from previous year" if there are no changes needed.
The attachments should be in PDF, Word, or Excel format. The description line should clearly describe the
attachment. ()Help
1. Designation of a Governing Body *
e] No changes from previous year
Information to meet this requirement is contained in another document. Use the "Notes"field to indicate where
the information is located.
2. Add Documentation
File Title Description Size Type View
(opens
in new
window)
Ordinance 93- Collier County Ordinance 93-86, Library 303 View file
86_Advisory Advisory Board & Duties of Library Director [KB]
Boards.pdf
3. Notes
0
' .
1----
...'Sria 6
r�Y
1
ORDINANCE 93-86
AN ORDINANCE AMENDING COLLIER COUNTY cn c
M
i 21 9/ --
COM
FORIAPPOINTENT8BAND POSITION;PTERMSIOF _ ~
R 0 OFFICE; REMOVAL FROM OFFICE AND FAILURE TO ": t"
,gip`+, ATTEND MEETINGS, PROVIDING FOR OFFICERS, .
Q QUORUM, AND RULES OF PROCEDURE;
�� G\� i REIMBURSEMENT OF EXPENSES; SETTING FORTH THE ,�, ,..
c.
0,.<4,ve T ' FUNCTIONS POWERS AND DUTIES OF THE LIBRARY
ADVISORY BOARD; DIITIES OF THE LIBRARY �;; �'
`��� �gb DIRECTOR OR DESIGNEE; REVIEW PROCESS;
44in Rot GS PROVIDING FOR CONFLICT AND SEVERABILITY;
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the Board of County Commissioners of Collier.
County, Florida, established the Collier County Public Library
and in September, 1957, the Governor of Florida appointed five
(5) individuals to serve as the first Library Advisory Board;
and
WHEREAS, Chapter 71-14, Laws of Florida, provides that
members of the Collier County Library Advisory Board are to be
appointed by the Board of County Commissioners; and
WHEREAS, in January, 1973, the Board of County
Commissioners made its first appointments to the Library
Advisory Board; and
WHEREAS, Collier County Ordinance No. 86-41 established
standards for creation and review of County Boards including
the Library Advisory Board; and
WHEREAS, Collier County Ordinance No. 88-71 confirmed the
creation of the Library Advisory Board and established terms
and conditions of membership on the Library Advisory Board; and
WHEREAS, Collier County Ordinance No. 92-44 amended
Collier County Ordinance No. 86-41; and
WHEREAS, it is appropriate that Collier County Ordinance
No. 88-71 be amended in certain respects to be consistent with
County Ordinance No. 86-41, as amended. 410
NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF COUNTY
t
. 6 0b
.
SECTION TWO. APPOINTMENT AND COMPOSITION
a) The Library Advisory Board (herein "Board") shall
consist of five (5) members which who shall represent the five
(5) County Commission Districts.
b) Members of the Board shall be
appointed by and serve at the pleasure of the Board of County
Commissioners. Said members shall be permanent residents and
electors of Collier County.
c) Appointment of members to serve on the Library
leery Board shall be by resolution of the Board of County
Commissioners, which resolution shall set forth the date of
appointment and the term of office. Initial appointmcnt3 to
the Library Advi3ory Board shall be made from tho3c member3
on the Library Adv'
effective date of this ordinance. If fer any reason there i3
an in3ufficicnt number of member3 from which to deaigxate—the
mcmber3hip of the Library Advi3ory Board, tThe Board of County
Commissioners shall request and accept applications from the
general public to complete the initial appointmcnta of mcmbcra
serve as members of to the Board.
SECTION THREE. TERMS OF OFFICE
The initial terms of office of the Library Advisory Board
shall be as follows:
a) Two (2) members will serve until December 31, 1990.
b) Three (3) mcmbcra will serve until December 31, 1988.
Thereafter, Al Each appointment or reappointment shall
be for a term of four (4) years. A person shall not be
considered to have served a full term of office unless that
person has served at least two (2) years. All terms of office
- -- -------eh$1-1 expire on the- 31st day of December.
j._.. r--- 1. b
. •
the remainder of the unexpired term of office.
cl Notwithstanding the above, an individual may be
reappointed to the Board after a hiatus of at least two years.
SECTION FOUR. REMOVAL FROM OFFICE; FAILURE TO ATTEND
MEETINGS
a} Members of the Board serve at the pleasure of the Board
of County Commissioners and Any member of the
Board may be removed from office by a majority vote of the
Board of County Commissioners. Members shall attend all
meetings of the Board and committees to which they may be
appointed. Any- Board member who is absent for more than
one-half of the Board's meetings in a given fiscal year shall
be deemed to have tendered his or her resignation from the
Board. Should any Board member be absent from two (2)
consecutive Board meetings without a satisfactory excuse
acceptable to the Board chairman, the Board chairman shall
state such fact at the next regularly scheduled Board meeting
and shall thereafter notify, in writing, the Administrative
Assistant to the County Commission of the Board member's
failure to attend without satisfactory excuse. A member of the
Board shall be deemed absent from a meeting when he or she is
not present during at least 75% of the meeting. No Board
member shall serve at any meeting after his or her position has
been declared vacant by the Commission.
b) If any mcmbcr of thc Library Advi3ory Board fails to
attend two (2) conaccutivc Library Advisory Board mcctinga
without a satisfactory cxcuuc, er if a member i3 absent from
more than one half of the Library Advisory Board's meetings in
a given year, thc Library Advisory Board shall declare the •
member's scat to be vacant and the vacancy Shall be filled by
iMI
11-61)
b) The presence of three (3) or more members shall
constitute a quorum of the Board necessary to
take action and transact business. In addition, an affirmative
vote of three (3) or more members shall be necessary in order
to take official action, regardless of whether three (3) or
more members of the Board are present at a
meeting.
c) The Board shall, by majority vote of
the entire membership, adopt rules of procedure for the
transaction of business and shall keep a record of meetings,
resolutions, findings and determinations.
SECTION SIX. REIMBURSEMENT OF EXPENSES
Members of the Board shall serve without
compensation, but shall be entitled to receive reimbursement
for expenses reasonably incurred in the performance of their
duties upon prior approval of the Board of County
Commissioners.
SECTION SEVEN. FUNCTIONS, POWERS AND DUTIES OF THE
LIBRARY ADVISORY BOARD
The functions, powers and duties of the Library Advi3ory
Board shall be as follows:
a1 Act on behalf of the Board of County Commissioners to
establish policies of the Library Department including, but not
limited to, policies relating to materials acquisition and
circulation, collection development, and eligibility of
individuals for library services. Anv proposed policy that
directly affects members of the public must be reviewed and
approved for legal sufficiency by the County Attorney's Office.
b) Review, invc3tigatc an& Study 3pccial programs •
relating to library policies.
_- ._ a} bl Act solely in an advisory capacity to the Board of
---. f____
.1 60 6
programs that will benefit the Collier County Library System.
year for the operation of the Cedlicr County Library Cy3tcm.
dl c) The Library Advi3ory Board may adopt and aAmend as
appropriate the "Guidelines and By=laws" ee that govern the
operation of the Board, subject to final
approval by the Board of County Commissioners.
SECTION EIGHT. DUTIES OF THE COUNTY LIBRARY DIRECTOR OR
DESIGNEE
The duties: of the County Library Director or hi3 Ddesignee
shall be:
a) Administer the activities of the
Board in accordance with established policies of the Board of
County Commissioners and the guidelines,. end by=laws, and
policies adopted by the Board.
b) Prepare the annual budget in accordance with the
Board's budgetary advice as specified in Section Seven,
Paragraph d b, above.
c) Provide periodic written reports to the Library
Advisory Board and the Public Services Administrator on the
activities of the Collier County Library System and its
finances in accordance with established guidelines by-laws and
policies of the Board of County Commissioners er and the
Board.
d) Attend all Board meetings.
SECTION NINE. REVIEW PROCESS
The Board shall be reviewed once every
four (4) years commencing with the year 1988, in accordance
with the procedures outlined in Ordinance No. 86-41.„ as
amended.
w J .. f� I) 6
•
• • .
separate, distinct and independent provision and such holding
shall not affect the validity of the remaining portion.
SECTION THREE. EFFECTIVE DATE
This ordinance shall become effective upon receipt of
notice from the Secretary of State-that this ordinance has been
filed with the Secretary of State.
PASSED AND DULY ADOPTED by the Board of County
Commissioners of Collier County, Florida, this 74— day of
�� , 1993.
ATTEST:
DWI6AT E)BROCK, Clerk BOARD OF COUNTY COMMISSIONERS
t`,: ‘, COLLIER COUNTY, FLORIDA
n/~l' By: 644.4:1:4?
B L. SAUNDERS, Chairman
Approved,�as' to form and
legal�s�utficiency:
Th mas C. Palme
Assistant County Attorney This ordinance filed with the
Secretary of State's Offi t
/02doy ofe?'f jt /
and acknowledgement of at
filin received thi • • 4-/day
tcp/bd/6352 of
By ii .�
Deputy
1606
F. Verification of Governing Body Authority Page 6 of 21
Provide documents that verify that the governing body of the library has the authority to set policy, adopt plans,
adopt budgets, employ the single administrative head, and enter into contracts on behalf of the library.
Documents to meet this requirement are rolled over from the previous year. The documents listed below are the
documents on file to meet this requirement. You can change the documents from the previous year by editing or
deleting the documents below, or check "No changes from previous year" if there are no changes needed.
The attachments should be in PDF, Word, or Excel format. The description line should clearly describe the
attachment. uHelp
1. Verification of Governing Body Authority *
1]/ Included as a part of another section upload
Information to meet this requirement is contained in another document. Use the "Notes" field to indicate where
the information is located.
2. Add Documentation
3. Notes
Included in Section E. Designation of a Governing Body
1606
G. Interlocal Agreements or Contracts to Establish
the Library Page 7 of 21
This section is for any interlocal agreements or contracts that are in place to establish the library.
Include all interlocal agreements or contracts among participating local governments, if two or more
participating local governments join to establish a consolidated library or public library cooperative, and other
agreements with nongovernmental entities that form the basis for the provision of free library service and
outlining the decision making power given to the library's governing body and the power retained by the
participating local government.
Interlocal agreements for services or reciprocal borrowing, not for the establishment of the library system,
should be submitted in the section "Interlocal Agreements for Library Service".
Documents to meet this requirement are rolled over from the previous year. The documents listed below are the
documents on file to meet this requirement. You can change the documents from the previous year by editing or
deleting the documents below, or check"No changes from previous year" if there are no changes needed.
The attachments should be in PDF, Word, or Excel format. The description line should clearly describe the
attachment. @Help
1. Interlocal Agreements or Contracts to Establish the Library *
Not applicable
Information to meet this requirement is contained in another document. Use the "Notes" field to indicate where
the information is located.
2. Add Documentation
3. Notes
0
16U6
H . Position Description of Single Administrative
Head Page 8 of 21
Provide a current position description of the library's single administrative head that has been adopted or
approved by the library's governing body.
Documents to meet this requirement are rolled over from the previous year. The documents listed below are the
documents on file to meet this requirement. You can change the documents from the previous year by editing or
deleting the documents below, or check "No changes from previous year" if there are no changes needed.
The attachments should be in PDF, Word, or Excel format. The description line should clearly describe the
attachment. °Help
1. Position Description of Single Administrative Head *
2. Add Documentation
File Title .Description Size Type View
(opens
in new
window)
SALG 20-ST-08 H Position Description Division Director-Library 336 View file
Single Admin Head_Division Director Classification [KB]
Library.pdf Specifications
3. Notes
I`v
Division DirectorCott". -
Code:
Class
County Library 15601
Bargaining Unit: General/Non-Union
COLLIER COUNTY
Revision Date: Oct 1, 2018
SALARY RANGE
$45.85 - $68.91 Hourly
$3,668.27 - $5,512.69 Biweekly
$95,375.00 - $143,330.00 Annually
PURPOSE OF CLASSIFICATION:
The purpose of this classification is to plan, organize, implement, and facilitate a high
quality library service for the citizens of Collier County. Employee in this classification
administers the divisional budget; trains and supervises staff and volunteers; develops
long- and short-range goals; and represents the Library to all public groups.
ESSENTIAL FUNCTIONS:
Develops long- and short-range goals for the Library; develops action plans to reach goals;
ensures that all goals are met.
Develops and implements training programs that maximize the staff's abilities; develops
and implements special training programs for senior staff members.
Supervises, directs, and evaluates assigned staff and volunteers, processing employee
concerns and problems, directing work, counseling, disciplining, and completing employee
performance appraisals; recruits and hires qualified applicants.
Develops and presents the Library budget; monitors the budget to ensure financial
integrity; monitors the spending programs; interacts directly with the Finance and Legal
Divisions; provides guarantees to the State and County that all budget expenditures are
legal and approved.
Accepts responsibility for the total Library Program.
Interacts with Library Advisory Board, members of the Friends of the Library organization,
and citizen groups.
Represents the Library in all related actions before the Board of County Commissioners;
represents the Library to all public groups.
Writes and presents informational speeches; develops special programs that interact with
the local school system and other City and County agencies.
Develops and facilities surveys and other measurements that identify community needs and
user satisfaction.
Oversees the upkeep and maintenance of library buildings; directly supervises the design,
funding, and construction of new library buildings.
Ensures that the book collection meets all needs.
Investigates and selects new technology.
Attends professional workshops and County meetings; meets with the Department Head.
Operates a computer, printer, telephone, copier, facsimile machine, or other equipment as a0
necessary to complete essential functions, to include the use of word processing,
spreadsheet, database, or other system software.
ADDITIONAL FUNCTIONS 160 6
Deals with problem patrons.
Checks to see if maintenance work on buildings has been done.
Performs other related duties as required.
In the event of a declared state of emergency, employees in this classification may be called
to work during days or hours other than those for which they are regularly scheduled.
PERFORMANCE APTITUDES
Data Utilization: Requires the ability to coordinate, manage, and/or correlate data. Includes
exercising judgment in determining time, place and/or sequence of operations, referencing
data analyses to determine necessity for revision of organizational components, and in the
formulation of operational strategy.
Human Interaction: Requires the ability to function in a divisional director capacity for a
major organizational unit requiring significant internal and external interaction.
Equipment, Machinery, Tools, and Materials Utilization: Requires the ability to operate,
maneuver and/or control the actions of equipment, machinery, tools, and/or materials used
in performing essential functions.
Verbal Aptitude: Requires the ability to utilize a wide variety of reference, descriptive,
advisory and/or design data and information.
Mathematical Aptitude: Requires the ability to perform addition, subtraction, multiplication
and division; ability to calculate decimals and percentages; may include ability to perform
mathematical operations with fractions; may include ability to compute discount, interest,
profit and loss, ratio and proportion; may include ability to calculate surface areas,
volumes, weights, and measures.
Functional Reasoning: Requires the ability to apply principles of influence systems, such as
motivation, incentive, and leadership, and to exercise independent judgment to apply facts
and principles for developing approaches and techniques to resolve problems.
Situational Reasoning: Requires the ability to exercise judgment, decisiveness and creativity
in situations involving broader aspects of organizational programs and operations,
moderately unstable situations, or the direction, control and planning of an entire program
or set of programs.
ADA COMPLIANCE
Physical Ability: Tasks require the ability to exert light physical effort in sedentary to light
work, but which may involve some lifting, carrying, pushing and/or pulling of objects and
materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a
keyboard or work station.
Sensory Requirements: Some tasks require the ability to perceive and discriminate visual
cues or signals. Some tasks require the ability to communicate orally.
Environmental Factors: Essential functions are regularly performed without exposure to
adverse environmental conditions.
MINIMUM QUALIFICATIONS:
Master's degree in Library Science from a University accredited by the ALA; six years of
experience in library operations, budgeting, and employee supervision; or any equivalent
combination of education, training, and experience which provides the requisite knowledge,
skills, and abilities for this job. Fingerprinting required.
SUPPLEMENTAL INFORMATION:
BCC130
Exempt
0
I . Certification of Credentials of Single
6 00Administrative Head Page 9 of 21
The form certifies that the library's single library administrative head is employed by the single administrative
unit; has completed a library education program accredited by the American Library Association; and has at
least two years of full-time paid professional experience, after completing the library education program, in a
public library that is open to the public for a minimum of 40 hours per week.
Documents to meet this requirement are rolled over from the previous year. The documents listed below are the
documents on file to meet this requirement. You can change the documents from the previous year by editing or
deleting the documents below, or check "No changes from previous year" if there are no changes needed.
The attachments should be in PDF, Word format. The description line should clearly describe the attachment.
WHelp
If the person certified as the Single Administrative Head has changed from the previous year, you will need to
complete, sign, and upload a new form to this page.
Download Certification Form
1. Certification of Credentials of Single Administrative Head *
e/ No changes from previous year
2. Add Documentation
File Title Description Size Type View (opens in new
window)
Certification of 2139 View file
Credentials_TWilliams.pdf [KB]
3. Notes
0
_ _
i 6 0 6
FLORIDA DEPARTMENT OF STATE
DIVISION OF LIBRARY AND INFORMATION SERVICES
STATE AID TO LIBRARIES GRANT APPLICATION
Certification of Credentials - Single Library Administrative Head
The Collier County Board of County Commissioners
governing body for the Collier County Public Library
hereby certifies that the incumbent single library administrative head,
Tanya R. Williams
(Name of incumbent)
• Has completed a library education program accredited by the American Library
Association; and
• Has at least two years full-time paid professional experience, after completing the
library education program, in a public library that is open to the public for a
minimum of 40 hours per week.
BOARD OF COUNTY COMMISSIONERS,
COLLI R COUNTY FLORIDA
:
B Il 2 lett,
Y
Donna Fiala, Chairman
ATTEST
DWIGHT E. BROCK, Clerk
De tX Cler ��,
Attest as to Chairman' ) ..___-
signature only.
Approved as to form and legality:
-
Jennifer A.Belpedio \
Assistant County Attorney % `NN
State Aid to Libraries Grant Certification of Credentials, Form#DLIS/SA03
Chapter 1B-2.011(2)(a), Florida Administrative Code, Effective 4-10-2012 c90
ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP1 6 0
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing_lincs#l through 42,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1.
2.
3. County Attorney Office County Attorney Office JAB 1/18/17
4. BCC Office Board of County t "
Commissioners \/ J. / \\.%\ -�
5. Minutes and Records Clerk of Court's Office I/11/17 :Itet1
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who :treated/prepared the Executive Summary. Primary contact information is needed in the event one of the
addressees above,may need to contact staff for additional or missing information.
Name of Primary Staff Tanya Williams, Library Director Phone Number 593-3511
Contact!Department /
Agenda Date Item was 1/10/17 f Agenda Item Number 16-D-1 Y
Approved by the BCC
Type of Document Certification of Credentials Number of Original One
Attached Documents Attached
PO number or account n/a
number if document is
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signatu S 1'AMP OK JAB
2. Does the document need to be sent to another agency for ad. ienal si't. . es? If yes, JAB
provide the Contact Information(Name;Agency;Address; Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be JAB
signed by the Chairman, with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's JAB
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the JAB
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's JAB
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip JAB
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on 1/10/17 and all changes made during the JAB
meeting have been incorporated in the attached document. The County Attorney's
Office has reviewed the changes,if applicable.
9. Initials of attorney verifying that the attached document is the version approved by the
BCC, all changes directed by the BCC have been made,and the document is ready for the s •
Chairman's signature. ey
Fri hfit-eco Ned-rY1
I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.C3 04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12
6
16• 0
MEMORANDUM
Date: January 19, 2017
To: Tanya Williams,
Collier County Public Library
From: Teresa Cannon, Deputy Clerk
Minutes & Records Department
Re: Certification of Credentials
Attached for your records is a copy of the document as referenced above, (Item
#16D1) adopted by the Board of County Commissioners on Tuesday, January
10, 2017.
The original has been kept by the Minutes & Records Department as part of the
Board's Official Records.
If you have any questions, please contact me at 252-7240.
Thank you.
Attachment
1606
J . Schedule of Library Hours Page 10 of 21
This section is to verify that at least one library, branch or member library is open to the public at least 40 hours
per week.
Documents to meet this requirement are rolled over from the previous year. The documents listed below are the
documents on file to meet this requirement. You can change the documents from the previous year by editing or
deleting the documents below, or check "No changes from previous year" if there are no changes needed.
The attachments should be in PDF, Word, or Excel format. The description line should clearly describe the
attachment. @Help
1. Schedule of Library Hours *
2. Add Documentation
File Title Description Size Type View (opens in new
window)
SALG 20-ST-08 J Library Library 63 View file
Hours.docx Hours [KB]
3. Notes
Updated to include additional evening and Saturday hours.
0
160 6
Collier County Public Library
Locations & Hours
All phone numbers are area code 239.
East Naples
8787 Tamiami Trail East
Naples, FL 34113 Everglades City
Phone: 775-5592 102 Copeland Ave., N.
Everglades City, FL 34139
Monday: 9 a.m. -6 p.m. Phone: 695-2511
Tuesday: 9 a.m. -6 p.m
Wednesday: 9 a.m. -6 p.m. Monday-Friday: 9 a.m.- NOON,1 -4:30 p.m.
Thursday: 9 a.m. -6 p.m. Closed Saturday& Sunda
Friday: 9:00 a.m. —5 p.m.
Saturday: 9a.m. -5 p.m. !�*' kiarA
Closed Sunday
a
r: •
-
Golden Gate
2432 Lucerne Road
Naples, FL 34116
Estates Phone: 252-4542
1266 Golden Gate Blvd., W.
Naples, FL 34120 Monday: 10 a.m. - 7 p.m.
Phone: 455-8088 Tuesday: 10 a.m. - 7 p.m.
Wednesday: 10 a.m. - 7 p.m.
Monday: 10 a.m. - 7 p.m. Thursday: 10 a.m. 7 p.m.
Tuesday: 10 a.m. -7 p.m. Friday: 9a.m. - 5 p.m.
Wednesday: 10 a.m. - 7 p.m. Saturday: 9a.m. - 5 p.m.
Thursday: 10 a.m. - 7 p.m. Closed Sunday
Friday: 9:00 a.m. - 5 p.m.
Saturday: 9 a.m. -5 p.m.
Closed Sunday
411 11.
4 •
1111
J
160 6
Headquarters
2385 Orange Blossom Drive Marco Island
Naples, FL 34109 210 S. Heathwood Drive
Circulation: 593-0334 Marco Island, FL 34145
Reference: 593-0177 Phone: 394-3272
Children's: 593-0870
Administration: 593-3511 Monday: 10 a.m. - 7 p.m.
Tuesday: 10 a.m. - 7 p.m.
Monday: 9 a.m. -8 p.m. Wednesday: 10 a.m. -7 p.m.
Tuesday: 9 a.m. -8 p.m. Thursday: 10 a.m. -7 p.m.
Wednesday: 9 a.m. - 8 p.m. Friday: 9 a.m. - 5 p.m.
Thursday: 9 a.m. -8 p.m. Saturday: 9 a.m. - 5 p.m.
Friday: 9 a.m. -5 p.m. Closed Sunda
Saturday: 9 a.m. - 5 p.m.
Sunday: 1 - 5 p.m.
eia , "Ns., c ._
. --,..R.'.. ,
_i ---
f
Naples Regional
650 Central Ave.
Immokalee Naples, FL 34102
417 N. First St. Phone: 252-5154
Immokalee, FL 34142
Phone: 657-2882 Monday: 9 a.m. - 8 p.m.
Tuesday: 9 a.m. - 8 p.m.
Monday: 9 a.m. -6 p.m. Wednesday: 9 a.m. -8 p.m.
Tuesday: 9 a.m. -6 p.m. Thursday: 9 a.m. -8 p.m.
Wednesday: 9 a.m. -6 p.m. Friday: 9 a.m. - 5 p.m.
Thursday:-9 a.m. —6 p.m. Saturday: 9 a.m. - 5 p.m.
Friday: 9 a.m. —5 p.m. Closed Sunday
Saturday: 9 a.m. - 5 p.m. _ #
Closed Sunda
164i
1116-
boa
st
('@
yO
1606
South Regional
8065 Lely Cultural Pkwy
Naples, FL 34113
Phone: 252-7542
Monday: 9 a.m. -8 p.m.
Tuesday: 9 a.m. - 8 p.m.
Wednesday: 9 a.m. -8 p.m.
Thursday: 9 a.m. - 8 p.m.
Friday: 9 a.m. -5 p.m.
Saturday: 9 a.m. - 5 p.m.
Closed Sunda
Vanderbilt Beach
788 Vanderbilt Beach Rd.
Naples, FL 34108
Phone: 597-8444
Monday: 10 a.m. -7 p.m.
Tuesday: 10 a.m. -7 p.m.
Wednesday: 10 a.m. - 7 p.m.
Thursday: 10 a.m. - 7 p.m.
Friday: 9:00 a.m. —5 p.m.
Saturday: 9 a.m. - 5 p.m.
Closed Sunday
1'
.
.61141121111111
lti 10
160 6
K. Long-Range Plan Page 11 of 21
A long-range plan outlines the library's operation and development over a three-to five-year period. The plan
must be adopted or approved by the library's governing body.
The Long-Range Plan on file must include the upcoming fiscal year.
Documents to meet this requirement are rolled over from the previous year. The documents listed below are the
documents on file to meet this requirement. You can change the documents from the previous year by editing or
deleting the documents below, or check "No changes from previous year" if there are no changes needed.
The attachments should be in PDF, Word, or Excel format. The description line should clearly describe the
attachment. ()Help
1. Long-Range Plan *
ei No changes from previous year
Information to meet this requirement is contained in another document. Use the "Notes"field to indicate where
the information is located.
2. Dates covered by the plan: *
2018-2022
3. Add Documentation
File Title Description Size Type View
(opens in
new
window)
BCC Executive Summary_2018-2022 Strategic Plan_FY18 2612 View file
Annual Plan of Service.pdf [KB]
4. Notes
Document contains the following:
1. BCC Executive Summary for 9/26/17, Item 16.D.28
2. Approved FY 2018-2022 Strategic Plan
3. Approved FY 2018 Annual Plan of Service
0
160 6
09/26/2017
EXECUTIVE SUMMARY
Recommendation to approve the FY2017-2018 State Aid to Libraries Grant Agreement,2018-2022
Strategic Plan, and 2017-2018 Annual Plan of Service, authorizing the Collier County Public
Library to apply for State Aid to Libraries in the estimated amount of$221,236.
OBJECTIVE: To receive State Aid to Libraries Grant funds in the estimated amount of$221,236.
CONSIDERATIONS: Collier County Public Library qualifies for State Aid to Libraries under Chapter
257 of the Florida Statutes. The Florida Department of State, Division of Library and Information
Services administer this program. The Grant Agreement, 2018-2022 Strategic plan, and the 2017-2018
Annual Plan of Service are required elements in order to receive State funding. The Board has approved
submission of the application for State Aid and associated contracts and documents for over three
decades. State Aid for FY18 was authorized by the 2017 Florida State Legislature. The agreement serves
as an application for the grant as well as acceptance of the grant.
State Aid is available to Florida public library systems that qualify as a result of meeting minimum
requirements as stipulated in Chapter 257, Fla. Stat. and Chapter 1B-2,Florida Administrative Code. The
grant amount is calculated using a formula that considers: (1)the amount of local funds appropriated for
the Library adjusted by a factor based on the amount of revenue one mill levy in the jurisdiction would
generate,(2)the number of library systems in Florida that qualify in a given year,and(3)the total amount
made available by the State Legislature to improve library services within the State. Funds are intended to
supplement,rather than replace, local effort towards that end.
State Aid may not be used to fund capital construction. It may be used for operating purposes,personnel,
materials,and equipment.
FISCAL IMPACT: Preliminary estimates show that Collier County Public Library should receive about
$221,236 in State Aid. Upon notification of the grant award, the Board will be asked to accept the grant
and approve the budget amendment to recognize the revenue and appropriate the expenditures. There is
no impact to the General Fund with this grant.
LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney, is approved as to
form and legality,and requires majority vote for approval.-JAK
GROWTH MANAGEMENT IMPACT: None.
RECOMMENDATION: To approve and authorize the Chairman to sign the FY2017-2018 State Aid to
Libraries Grant Agreement, Technology Plan, and Current Year Action Plan, authorizing the Collier
County Public Library to apply for State Aid to Libraries in the amount of$221,236.
Prepared By:Tanya Williams,Library Director,Library Division
ATTACHMENT(S)
1.2017-2018 State Aid Grant Agreement_CAO (PDF)
2.CCPL_Strategic Plan 2018-2022(v2) (DOCX)
3.FYI8_CCPL Annual Plan of Service (DOC)
......... .. ............
160 6
09/26/2017
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.D.28
Doc ID: 3703
Item Summary: Recommendation to approve the FY2017-2018 State Aid to Libraries Grant
Agreement, 2018-2022 Strategic Plan, and 2017-2018 Annual Plan of Service, authorizing the Collier
County Public Library to apply for State Aid to Libraries in the estimated amount of$221,236.
Meeting Date: 09/26/2017
Prepared by:
Title:Administrative Assistant—Library
Name: Karen Tibbetts
08/29/2017 11:29 AM
Submitted by:
Title:Assistant Division Director-Library—Library
Name: Tanya Williams
08/29/2017 11:29 AM
Approved By:
Review:
Library Tanya Williams Additional Reviewer Completed 08/29/2017 11:41 AM
Operations&Veteran Services Sean Callahan Additional Reviewer Completed 08/31/2017 12:13 PM
Public Services Department Todd Henry Level 1 Division Reviewer Completed 09/05/2017 8:59 AM
Public Services Department Steve Carnell Level 2 Division Administrator Review Completed 09/16/2017 10:36 AM
Grants Kimberly Lingar Level 2 Grants Review Completed 09/18/2017 11:46 AM
County Attorney's Office Jeffrey A.Klatzkow Level 3 County Attorney's Office Review Completed 09/18/2017 12:49 PM
Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 09/18/2017 2:32 PM
Grants Therese Stanley Additional Reviewer Completed 09/19/2017 10:47 AM
County Manager's Office Nick Casalanguida Level 4 County Manager Review Completed 09/19/2017 1:30 PM
Board of County Commissioners MaryJo Brock Meeting Pending 09/26/2017 9:00 AM
1 6 0 A
Collier County Public Library
2018 - 2022 Strategic Plan
Collier County Public Library Division Overview
The Division provides library collections, services, and technology to residents and visitors
within three regional libraries and seven branch libraries. During the 2015-2016 fiscal year,the
Collier County Public Library:
• Circulated 2,349,418 materials
o Served 1,421,640 people who visited our libraries
o Provided 2,430 programs to 75,253 attendees
o Provided public internet access to 155,635 people
o Logged 126,018 wireless internet sessions
The 2015-2016 fiscal year saw the first increase in circulation since the recession.
Purpose of this Strategic Plan
Libraries are on the cusp of a great transformation. Changes in how people access and use
information, interact with one another and changes in the resources, tools and capabilities
needed to operate effectively in today's society require new approaches to library services and
resources. The library must evolve in ways that keep pace with this type of change, and the
diversity of library users ensuring all residents and visitors of Collier County have equal access
to the continuously evolving world of ideas.
Planning Process
The planning process rose out of the 2015 Board of County Commissioners Library Workshop.
The Library would embark on a community-wide assessment and use the results to help guide
the long term goals of the Library. The goal of the assessment was to gain as much insight from
the resident population,full-time and part-time, on the current library system. This included its
existing strengths, its weaknesses, and to understand how the library could better the
population.
Stantec, Inc. was hired to conduct the community assessment and the initial kick-off started
with library staff in September 2016. After town hall meetings, focus groups, table top
discussions and one-on-one interviews with library patrons, a formal online survey was
developed. When the formal survey closed in March 2017, a total of 1,885 surveys were
completed with over 3,500 written comments.
Approved by the BCC on 09 /26 / 2017 Page 1l9
1 6 06
Key themes emerged to guide the development of the 2018-2022 Collier County Public Library
Strategic Plan. Current and futures needs were recognized in these ten key recommendations
from the survey:
1. Staffing—direct correlation of staffing levels with circulation, visitation, and user
satisfaction. Focus on building professional staff with a dedicated branch manager,
youth service librarian, increasing teen/young adult and public services librarians. Add
marketing and technology professionals.
2. Open Hours& Days—core level service and library should be open daily. Each library
should be open one day per weekend with larger locations open Saturday&Sunday.
(Evening hours, staffing levels, and evening programming are necessary to balance user
services)
3. Computers& Internet—many computer work areas and labs are retrofitted into
existing spaces. Dedicated private or enhanced semi-private labs at each library,
enhanced WiFi, and wireless services should be a goal.
4. Technology—library should be at the forefront of everything tech.
5. Hub Libraries—specific areas of concentration, expertise and programming.
6. Marketing—overall public relations, social media, community outreach, and internal
communication
7. Quiet Space
8. Children to Young Adult—growth and expansion in materials, resources, programs, and
staff dedicated to these age groups.
9. Collections—meet per capita of 1.87
10. Programming Balance—absence of programming for tweens, teens, and young adult.
Majority of unique programs are geared toward an adult audience and of a leisure or
social basis. Most of the programs offered are unavailable to half the users. A shift in
programming to better balance adult programs with child,tween,teen, young adult,
and family audiences is needed. Increased focus on partnerships and collaboration.
Input from the community and library staff guided the development of the major components
of the strategic plan. The Library Advisory Board approved the Collier County Public Library
2018-2022 Strategic Plan during their regular meeting on August 23, 2017.
Conclusion
The Collier County Public Library 2018-2022 Strategic Plan is a guide that prioritizes the work of
Library Administration and staff. It was developed with careful consideration of the feedback
received and the data studied. The plan is shaped with the understanding that change is
inevitable, and that our library services will adapt as warranted. At the same time,the Collier
County Public Library will maintain Collier County's Core Values, measure all we do against our
mission, and remain focused on serving our community.
Approved by the BCC on 09 /26 / 2017 Page 219
1 6 0 b
Vision, Mission and Values
Vision:
Through high quality public libraries residents and visitors will reach their potential and
communities will thrive.
Mission:
To provide educational environments, facilitate community engagement and cultivate life-long
learning.
Values:
Honesty& Integrity
We are responsible,truthful stewards of public resources and trust.
Service
We champion free and open access to ideas, information and content. Public and virtual spaces
are available when needed by residents and visitors.
Accountability
We provide library resources and services in accordance with the American Library Association
Code of Ethics.
Quality
We strive for continuous improvement in our online and print collections, resources, services,
programs, and facilities.
Consistency
We provide reliable and consistent service to internal and external patrons both online and in
house.
Respect
We honor diversity, individual perspectives, and the right to privacy and confidentiality.
Knowledge
We strive for excellence by continuing the professional development of library staff enhancing
their ability to provide exceptional customer service, plan for the future, and stay abreast of
leading technologies.
Stewardship
We carefully manage the services and resources entrusted to us through cost controls and best
value practices to provide the greatest returns on investment of staff and resources.
Collaboration
We seek out partnerships inside and outside the agency allocating collective resources and
services to further the Library's mission.
Self-Initiating, Self-Correcting
We are proactive and quickly adapt resources and services to patron needs maintaining the
library's relevancy.
Approved by the BCC on 09 /26 /2017 Page 319
160 6
Strategic Focus Areas
Engage
Collier County Public Libraries are open, accessible, and thriving spaces linking people to a
world of resources and services that enrich their lives.
1. Stimulate imagination through reading, viewing and listening.
2. Provide comfortable, safe and welcoming spaces for people of all ages, cultures and
backgrounds to connect with others and to engage in individual pursuits.
3. Customize hours, spaces, services and collections to meet community needs.
4. Build public awareness and engagement through strategic marketing.
Empower
Collier County Public Libraries contribute to the vitality and resiliency of our communities.
1. Provide connection to the online world.
2. Emphasize 21"century literacies including information, finance, and health in library
programs.
3. Leverage partnerships to provide accessibility to new technology.
Educate
Collier County Public Libraries advance the educational priorities of our communities.
1. Support early learning to promote school readiness.
2. Provide resources and information needed for the academic success of students in
public, private, home schools,trade schools, and higher education.
3. Support personal growth and lifelong learning through high quality collections and
programs.
4. Help people develop information fluency skills to successfully search for, locate,
evaluate, and effectively use information to meet their needs.
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1606
Goals and Objectives
ENGAGE
Collier County Public Libraries are open, accessible, and thriving spaces linking people to a
world of resources and services that enrich their lives.
Goal 1: Stimulate imagination through reading,viewing and listening.
Objective 1. Increase the overall visibility of the collection system-wide with an
emphasis on promotion through creative and intelligent displays.
Objective 2. Use available data analytics and collection analysis tools to assess the
relevance of library collections, programs and services to ensure appropriate annual allocation
of funds.
Objective 3. Develop the image of CCPL as a source of high quality, free programs,
services, and resources for the community.
Objective 4. Increase county, state and community partnerships to expand the library's
image as a gateway to learning and knowledge.
Goal 2: Provide comfortable, safe and welcoming spaces for people of all ages, cultures and
backgrounds to connect with others and to engage in individual pursuits.
Objective 1. Solicit patron and staff feedback to assess patron satisfaction and the
quality of the patron experience.
Objective 2. Provide library services and programs that reflect the cultural diversity of
the community.
Objective 3. Develop a comprehensive staff training and professional development
program including regular communication with staff regarding information about library and
County initiatives, activities and events.
Objective 4. Use available data analytics to identify library facilities for the
development of quiet areas, reading rooms, makerspaces, and "hubs".
Goal 3: Customize hours, spaces, services and collections to meet community needs.
Objective 1. Apply data analytics, branch by branch,to ensure more relevant
collections, programs, services, hours, and space utilization.
Objective 2. Evaluate the condition of the collection and develop a comprehensive
collection development and management program.
Objective 3. Develop and implement new metrics by educating staff in measuring
outcomes increasing the library's ability to match community need to library service.
Goal 4: Build public awareness and engagement through strategic marketing.
Objective 1. Develop and implement comprehensive marketing plans to raise public
awareness of the resources and services improving library positioning in the community.
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1 60 6
Objective 2. Develop and support community relations efforts through keypartnerships
g
and strategically pursuing opportunities to promote the library at community events.
Objective 3. Utilize a variety of traditional marketing mediums and social media
platforms to target specific audiences and reach the broadest possible audiences.
EMPOWER
Collier County Public Libraries contribute to the vitality and resiliency of our communities.
Goal 1: Provide connection to the online world.
Objective 1. Provide public use computers, printers, and scanners.
Objective 2. Provide high-speed and WiFi access to the Internet with no unnecessary
restrictions or fees.
Objective 3. Implement self-pay features of the self check-out machines.
Goal 2: Emphasize 21St century literacies including information,finance, and health in library
programs.
Objective 1. Provide library services, materials and programs to increase the digital
literacy of the community.
Objective 2. Develop programs and services to foster innovation and creativity to
support science,technology, engineering, arts and math (S.T.E.A.M.) skills.
Objective 3. Use available data analytics to determine appropriate resources needed at
each branch to help develop 21st century literacy skills.
Goal 3: Leverage partnerships to provide accessibility to new technology.
Objective 1: Expand the library experience to include makerspaces, learning commons,
and non-traditional materials.
Objective 2: Use available data analytics to identify library facilities for the
development of"hub" technology libraries.
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16o6
EDUCATE
Collier County Public Libraries advance the educational priorities of our communities.
Goal 1: Support early learning to promote school readiness.
Objective 1. Provide parents and caregivers with quality story times, training and
materials which encourage them to talk, sing, write, and play with their children.
Objective 2. Make accessible training for staff that reinforces the library's early learning
strategies.
Objective 3. Provide easy access to early literacy materials, websites, information and
programs for parents and caregivers.
Objective 4. Continue to investigate and invest in technology, resources, and tools that
support early learning strategies.
Objective 5. Expand the library's outreach to childcare facilities serving at-risk and
underserved populations.
Goal 2: Provide resources and information needed for the academic success of students in
public, private, home schools,trade schools, and higher education.
Objective 1. Regularly attend community school events to promote library services and
gain insight into community needs.
Objective 2. Provide and promote online homework assistance.
Objective 3. Work with public and private school media specialists and classroom
teachers to foster a love of reading through book talks, class visits to the library, and creative
programming.
Goal 3: Support personal growth and lifelong learning through high quality collections and
programs.
Objective 1. Collaborate with public, private, and nonprofit partners to promote
reading for pleasure, expand self-directed learning opportunities and provide a variety of
cultural experiences for all ages.
Objective 2. Develop and manage library print and online collections to reflect patron
demand.
Goal 4: Instruct people on developing information fluency skills to successfully search for,
locate, evaluate, and effectively use information to meet their needs.
Objective 1. Develop and offer classes on how to navigate the Internet and electronic
library resources, and to recognize authoritative sources.
Objective 2. Create online tutorials to help users navigate library technology, online
databases, and other e-resources.
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160 6
2018-2022 Five Year Performance Measures
ENGAGE
Collier County Public Libraries are open, accessible, and thriving spaces linking people to a
world of resources and services that enrich their lives.
o Master of Library Science degreed librarians at 9 out of 10 libraries.
o Minimum of six days of library service at 9 out of 10 libraries with appropriate balance of
librarians and para-librarians to maintain high quality service.
• Technology "hubs" and quiet spaces at all libraries.
o State of the art Integrated Library System (ILS)for circulation and collection management.
• Print and e-book collections balanced to reflect patron demand.
• Cultural and educational learning balanced across all libraries and offerings balanced to
serve children through adults.
EMPOWER
Collier County Public Libraries contribute to the vitality and resiliency of our communities.
• Fully developed partnerships and identified funding sources to ensure the library's status
of free access to cutting edge technology and AUIR Level of Serve Standard (LOSS) for
library materials.
• Identified libraries for re-purposing to meet the ever changing and growing demands of
the communities served.
o Expanded partnership with Senior Resource Center to include technology outreach and
programming.
• Ensure continued patron access to current technology, and free and open access to ideas,
information and content.
• Initiate a study to develop a 20 year master plan identifying areas for possible library
growth.
EDUCATE
Collier County Public Libraries advance the educational priorities of our communities.
• Fully developed partnership with Collier County Public Schools.
• Partnerships with private schools, home schools,trade schools, and institutions of higher
education.
• Partnerships with daycare facilities serving at-risk and underserved populations.
• Expanded partnership,to include outreach, with the Naples and Immokalee Jail Centers.
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1 6 0 6
A Call to Action
The best strategic plans are dynamic, flexible tools for continuous improvement. With the
Library's mission as the primary foundation, its vision as the ideal, and the County's Core Values
as guides to decision making, the Collier County Public Library system will commit to a process
that ensures accountability, versatility, and rational decision-making. Seeking out the needs and
wants of Collier's residents and visitors through a community assessment was the first step. From
there it is the Library's responsibility to develop an appropriate strategy to address current needs
and plan for the future. The Library Advisory Board (LAB) and Public Services Department will
have the primary responsibility to monitor the plan's goals and objectives and assess overall
progress. Library staff will have the responsibility of overseeing implementation and consulting,
and working with groups directly involved or affected by decisions. Through the course of
implementation, new issues, challenges, and ideas will emerge. In a cyclical process Library staff
and the LAB will measure progress, budget resources to maximize outcomes, and identify
potential new areas that require action. In this way, both the strategic plan and annual plan of
service will be constantly reviewed, evaluated, and updated.
Approved by the BCC on 09 /26/2017 Page 919
(I)
1606
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1606
L. Interlocal Agreements for Library Services Page 12 of
21
If applicable, provide any interlocal agreements among libraries that outline service to residents in a county or
municipality that receives Operating Grants.
Interlocal agreements for the establishment of the library system should be submitted in the section "Interlocal
Agreements of Contracts to Establish the Library".
Documents to meet this requirement are rolled over from the previous year. The documents listed below are the
documents on file to meet this requirement. You can change the documents from the previous year by editing or
deleting the documents below, or check "No changes from previous year" if there are no changes needed.
The attachments should be in PDF, Word, or Excel format. The description line should clearly describe the
attachment. AHelp
1. Interlocal Agreements for Library Services *
Not applicable
Information to meet this requirement is contained in another document. Use the "Notes"field to indicate where
the information is located.
2. Add Documentation
3. Notes
16136
M . Verification of Reciprocal Borrowing Page 13of21
This requirement only applies to a county and the independent municipal libraries within the same county that
are applying for State Aid.
If the library is in a county where there are no independent municipal libraries in the same county, click "Not
applicable".
Provide documents or library lending policies verifying that the library is providing reciprocal borrowing to
residents of all political subdivisions within the county that receive Operating Grants. Borrowing privileges must
apply to all materials in a fixed physical format that are eligible to be borrowed by residents of the political
subdivision applying for the Operating Grant. Interlibrary loan does not meet this requirement.
Documents to meet this requirement are rolled over from the previous year. The documents listed below are the
documents on file to meet this requirement. You can change the documents from the previous year by editing or
deleting the documents below, or check "No changes from previous year" if there are no changes needed.
The attachments should be in PDF, Word, or Excel format. The description line should clearly describe the
attachment. AHelp
1. Verification of Reciprocal Borrowing *
el Not applicable
Information to meet this requirement is contained in another document. Use the "Notes" field to indicate where
the information is located.
2. Add Documentation
3. Notes
160 6
N . Verification of Joint Planning Page 14of21
This requirement only applies to a county and the independent municipal libraries within the same county that
are applying for State Aid.
If the library is in a county where there are no independent municipal libraries in the same county, click"Not
applicable".
Provide documents verifying that the library has engaged in joint planning for the coordination of library services
within the county that receives Operating Grants. The document must list all libraries participating in joint
planning and outline areas of cooperation and activities to be implemented among the county and the
independent municipal libraries in the same county.
Documents to meet this requirement are submitted each year. °Help
1. Verification of Joint Planning *
el Not applicable
Information to meet this requirement is contained in another document. Use the "Notes"field to indicate where
the information is located.
2. Add Documentation
3. Notes
0
1606
0. Grant Agreement Page 15 of 21
The grant agreement is the applicant's official contract with the Department of State.
Download one grant agreement, obtain signatures on the left side of the agreement for the Chair of the
Governing Body or Chief Executive Officer and the Clerk or Chief Financial Officer. Do not use electronically
generated signatures and do not add any signatures on the right side of the signature page. Upload the entire
signed grant agreement to this page.
After the agreement is executed by the Division, a signed agreement will be returned to the library.
The attachments should be in PDF or Word format. WHelp
Download the Blank Grant Agreement
1. Attachment *
File Title Description Size Type View
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SALG 20-ST-08 0 State Aid To 20-ST-08 State Aid to 230 View file
Libraries Grant Agreement.pdf Libraries Grant Agreement [KB]
1606
20-ST-08
Collier County Public Library
STATE AID TO LIBRARIES GRANT
AGREEMENT BETWEEN
THE STATE OF FLORIDA, DEPARTMENT OF STATE
AND
Collier County Board of County Commissioners for and on behalf of Collier County
Public Library
This Agreement is by and between the State of Florida, Department of State, Division of Library and Information
Services,hereinafter referred to as the"Division," and the Collier County Board of County Commissionersfor and on
behalf of Collier County Public Library, hereinafter referred to as the "Grantee."
The Grantee has submitted an application and has met all eligibility requirements and has been awarded a State Aid to
Libfaries Grant(CSFA 45.030)by the Division in the amount specified on the"Fiscal Year 2019-20 State Aid to
Libraries Final Grants"document(which is incorporated as part of this Agreement and entitled Attachment B). The
Division has the authority to administer this grant in accordance with Section 257,Florida Statutes. By reference, the
application and any approved revisions are hereby made a part of this agreement.
In consideration of the mutual covenants and promises contained herein, the parties agree as follows:
1. Grant Purpose.This grant shall be used exclusively for the"State Aid to Libraries Grant,"the public purpose
for which these funds were appropriated
a) The Grantee shall perform the following Scope of Work:
In accordance with Sections 257.17-257.18, Florida Statutes, the Grantee shall receive a grant amount
that is calculated and based upon local funds expended during the second preceding fiscal year for the
operation and maintenance of the library. For this grant, the local expenditures shall have been made
during the period October 1, 2017- September 30, 2018.
In order to be eligible to receive the grant funding, the Grantee shall manage or coordinate free library
service to the residents of its legal service area for the period October 1, 2017 through June 30, 2020.
The Grantee shall:
o Have a single administrative head employed full time by the library's governing body;
o Provide free library service, including loaning materials available for circulation free of charge and
providing reference and information services free of charge;
o Provide access to materials, information and services for all residents of the area served; and
o Have at least one library,branch library or member library open 40 hours or more each week
(excluding holidays;between Sunday through Saturday, on a schedule determined by the library
system)during the length of the agreement.
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b) The Grantee agrees to provide the following Deliverables related to the Scope of Work for payments to
be awarded.
Payment 1,Deliverable/Task 1
Payment will be an advance in the annunt of 100%of the grant award for the period October 1,2017 through June 30,2020.
The Grantee will
o Have expended funds to provide free library service during the period October 1, 2017- September
30, 2018;
o Provide an Expenditure Report and certification of Local Operating Expenditures for the period
October 1, 2017-September 30, 2018 only;
o Provide documentation showing that at least one library, branch library or member library is open
40 hours or more each week(excluding holidays;between Sunday through Saturday, on a schedule
determined by the library system)during the length of the agreement;
• Provide the Certification of Credentials for the Single Administrative Head; and
o Provide a Certification of Hours, Free Library Service and Access to Materials.
c) Grant funds shall be used for the operation and maintenance of the library. The allowable budget
categories are:Personnel Services (salaries,wages, and related employee benefits provided for all
persons employed by the reporting entity whether on full-time,part-time, temporary, or seasonal basis);
Operating Expenses (expenditures for goods and services which primarily benefit the current period and
are not defined as personal services or capital outlays);Non-Fixed Capital Outlay(outlays for the
acquisition of or addition to fixed assets); and Other(other operating expenditure categories in the library
budget).
2. Length of Agreement.This Agreement covers the period of October 1, 2017 to June 30, 2020,unless
terminated in accordance with the provisions of Section 28 of this Agreement. This period begins with the start
of the Grantee's second preceding fiscal year(October 1, 2017)and concludes with the end of the State of
Florida's current fiscal year(June 30, 2020).
3. Expenditure of Grant Funds. Grant funds will be used to reimburse a portion of local funds expended by the
Grantee during their second preceding fiscal year(October 1, 2017— September 30, 2018) for the operation
and maintenance of a library and shall not exceed the amount specified in Attachment B. No costs incurred
after the second preceding fiscal year shall be allowed unless specifically authorized by the Division.
4. Contract Administration. The parties are legally bound by the requirements of this agreement. Each party's
contract manager, named below, will be responsible for monitoring its performance under this Agreement and
will be the official contact for each party. Any notice(s)or other communications in regard to this agreement
shall be directed to or delivered to the other party's contract manager by utilizing the information below. Any
change in the contact information below should be submitted in writing to the contract manager within 10 days
of the change.
For the Division of Library and Information Services:
Marian Deeney, Library Program Administrator
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Florida Department of State
R.A. Gray Building
500 South Bronough Street
Tallahassee, FL 32399-0250
Phone: 850.245.6620
Email:marian.deeney@dos.myflorida.com
For the Grantee:
Tanya Williams
Collier County Public Library
2385 Orange Blossom Drive Naples Florida 34109-8840
Phone:239.252.7392
Email: tanya.williams@colliercountytgov
5. Grant Payments. The total grant award shall not exceed the amount specified on the"Fiscal Year 2019-20
State Aid to Libraries Final Grants"document(Attachment B), which shall be paid by the Division in
consideration for the Grantee's minimum performance as set forth by the terms and conditions of this
Agreement. Payment will be an advance in the amount of 100% of the grant award as specified in Attachment
B. Payment will be made in accordance with the completion of the Deliverables.
6. Electronic Payments. The Grantee can choose to use electronic funds transfer(EFT)to receive grant
payments. All grantees wishing to receive their award through EFT must submit a Vendor Direct Deposit
Authorization form(form number DFS-AI-26E,rev 6/2014),incorporated by reference,to the Florida Department of
Financial Services. If EFT has already been set up for your organization, you do not need to submit another
authorization form unless you have changed bank accounts. To download this form visit
myfloridacfo.com/Division/AA/Forms/DFS-AI-26E.pdf. The form also includes tools and information that
allow you to check on payments.
7. Florida Substitute Form W-9. A completed Substitute Form W-9 is required from any entity that receives a
payment from the State of Florida that may be subject to 1099 reporting. The Department of Financial Services
(DFS)must have the correct Taxpayer Identification Number(TIN)and other related information in order to
report accurate tax information to the Internal Revenue Service(IRS). To register or access a Florida Substitute
Form W-9 visit flvendor.myfloridacfo.com/. A copy of the Grantee's Florida Substitute Form W-9 must
be submitted by the Grantee to the Division before or with the executed Agreement.
8. Financial Consequences. The Department shall apply the following financial consequences for failure to
perform the minimum level of services required by this Agreement in accordance with Sections 215.971 and
287.058,Florida Statutes:
The Department shall require the return of the award in a prorated amount based upon the percentage of time
that the library failed to perform the minimum level of services. The prorated reduction will be in the same
percentage as the percentage of time that the library was not providing minimum level of services.
9. Credit Line(s)to Acknowledge Grant Funding. The Division requires public acknowledgement of State Aid
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to Libraries Grant funding for activities and publications supported by grant funds. Any announcements,
information,press releases,publications, brochures, videos, web pages, programs, etc. created as part of a
State Aid to Libraries Grant project must include an acknowledgment that State Aid to Libraries Grant funds
were used to create them.
Use the following text:
"This project has been funded under the provisions of the State Aid to Libraries Grant program, administered
by the Florida Department of State's Division of Library and Information Services."
10. Non-allowable Grant Expenditures.The Grantee agrees to expend all grant funds received under this
agreement solely for the purposes for which they were authorized and appropriated. Expenditures shall be in
compliance with the state guidelines for allowable project costs as outlined in the Department of Financial
Services' Reference Guide for State Expenditures (dated February,2011),incorporated by reference,which are
available online at n'floridacfo.con'Division/AA/Manuals/Auditing'Reference Guide For State_Expenditures.
Grant funds may not be used for the purchase or construction of a library building or library quarters.
11. Travel Expenses. The Grantee must pay any travel expenses, from grant or local matching funds, in
accordance to the provisions of Section 112.061,Florida Statutes.
12. Unobligated and Unearned Funds and Allowable Costs. In accordance with Section 215.971,Florida
Statutes, the Grantee shall refund to the State of Florida any balance of unobligated funds which has been
advanced or paid to the Grantee. In addition, funds paid in excess of the amount to which the recipient is
entitled under the terms and conditions of the agreement must be refunded to the state agency. Further, the
recipient may expend funds only for allowable costs resulting from obligations incurred during the specified
agreement period. Expenditures of state financial assistance must be in compliance with the laws, rules and
regulations applicable to expenditures of State funds as outlined in the Department of Financial Service's
Reference Guide for State Expenditures (dated February, 2011)
(myfloridacfo.comDivision/AA/Manuals/Aiditnng/Reference Guide For State_Expenditures.), incorporated by reference.
13. Repayment.All refunds or repayments to be made to the Department under this agreement are to be made
payable to the order of"Department of State"and mailed directly to the following address:Florida Department
of State, Attention:Marian Deeney, Division of Library and Information Services, 500 South Bronough Street,
Mail Station#9D, Tallahassee, FL 32399. In accordance with Section 215.34(2),Florida Statutes, if a check or
other draft is returned to the Department for collection, Recipient shall pay to the Department a service fee of
$15.00 or five percent(5%)of the face amount of the returned check or draft, whichever is greater.
14. Single Audit Act. Each grantee, other than a grantee that is a State agency, shall submit to an audit pursuant to
Section 215.97, Florida Statutes. See Attachment A for additional information regarding this requirement. If a
Grantee is not required by law to conduct an audit in accordance with the Florida Single Audit Act because it
did not expend at least$750,000 in state financial assistance, it must submit a Financial Report on its operations
pursuant to Section 218.39,Florida Statutes within nine months of the close of its fiscal year.
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15. Retention of Accounting Records.Financial records, supporting documents, statistical records and all other
records, including electronic storage media pertinent to the Project, shall be retained for a period of five(5)
fiscal years after the close out of the grant and release of the audit. If any litigation or audit is initiated or claim
made before the expiration of the five-year period, the records shall be retained for five fiscal years after the
litigation, audit or claim has been resolved.
16. Obligation to Provide State Access to Grant Records. The Grantee must make all grant records of
expenditures, copies of reports, books, and related documentation available to the Division or a duly authorized
representative of the State of Florida for inspection at reasonable times for the purpose of making audits,
examinations, excerpts and transcripts.
17. Obligation to Provide Public Access to Grant Records. The Division reserves the right to unilaterally
cancel this Agreement in the event that the Grantee refuses public access to all documents or other materials
made or received by the Grantee that are subject to the provisions of Chapter 119,Florida Statutes, known as
the Florida Public Records Act. The Grantee must immediately contact the Division's Contract Manager for
assistance if it receives a public records request related to this Agreement.
18. Noncompliance.Any Grantee that is not following Florida statutes or rules, the terms of the grant agreement,
Florida Department of State policies and guidance, local policies, or other applicable law or that has not
submitted required reports or satisfied other administrative requirements for other Division of Library and
Information Services grants or grants from any other Office of Cultural, Historical, and Information Programs
(OCHIP)Division will be in noncompliance status and subject to the OCHIP Grants Compliance Procedure.
OCHIP Divisions include the Division of Cultural Affairs,the Division of Historical Resources, and the
Division of Library and Information Services. Grant compliance issues must be resolved before a grant award
agreement may be executed and before grant payments for any OCHIP grant may be released.
19. Accounting Requirements.The Grantee must maintain an accounting system that provides a complete record
of the use of all grant funds as follows:
a) The accounting system must be able to specifically identify and provide audit trails that trace the receipt,
maintenance and expenditure of state funds;
b) Accounting records must adequately identify the sources and application of funds for all grant activities
and must classify and identify grant funds by using the same budget categories that were approved in the
grant application. If Grantee's accounting system accumulates data in a different format than the one in
the grant application, subsidiary records must document and reconcile the amounts shown in the
Grantee's accounting records to those amounts reported to the Division;
c) An interest-bearing checking account or accounts in a state or federally chartered institution may be used
for revenues and expenses described in the Scope of Work and detailed in the Estimated Project Budget;
d) The name of the account(s)must include the grant award number;
e) The Grantee's accounting records must have effective control over and accountability for all funds,
property and other assets; and
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f) Accounting records must be supported by source documentation and be in sufficient detail to allow for a
proper pre-audit and post-audit(such as invoices, bills and canceled checks).
20. Availability of State Funds. The State of Florida's performance and obligation to pay under this Agreement
are contingent upon an annual appropriation by the Florida Legislature. In the event that the state funds upon
which this Agreement is dependent are withdrawn, this Agreement will be automatically terminated and the
Division shall have no further liability to the Grantee beyond those amounts already expended prior to the
termination date. Such termination will not affect the responsibility of the Grantee under this Agreement as to
those funds previously distributed. In the event of a state revenue shortfall, the total grant may be reduced
accordingly.
21. Lobbying. The Subgrantee will not use any grant funds for lobbying the state legislature, the state judicial
branch or any state agency.
22. Independent Contractor Status of Grantee. The Grantee, if not a state agency, agrees that its officers,
agents and employees, in performance of this Agreement, shall act in the capacity of independent contractors
and not as officers, agents or employees of the state. The Grantee is not entitled to accrue any benefits of state
employment, including retirement benefits and any other rights or privileges connected with employment by the
State of Florida.
23. Grantee's Subcontractors.The Grantee shall be responsible for all work performed and all expenses incurred
in connection with this Agreement. The Grantee may subcontract, as necessary, to perform the services and to
provide commodities required by this Agreement. The Division shall not be liable to any subcontractor(s)for
any expenses or liabilities incurred under the Grantee's subcontract(s), and the Grantee shall be solely liable to
its subcontractor(s)for all expenses and liabilities incurred under its subcontract(s). The Grantee must take the
necessary steps to ensure that each of its subcontractors will be deemed to be independent contractors and will
not be considered or permitted to be agents, servants,joint venturers or partners of the Division.
24. Liability. The Division will not assume any liability for the acts, omissions to act or negligence of the Grantee,
its agents, servants or employees;nor may the Grantee exclude liability for its own acts, omissions to act or
negligence to the Division.
a) The Grantee shall be responsible for claims of any nature, including but not limited to injury, death and
property damage arising out of activities related to this Agreement by the Grantee, its agents, servants,
employees and subcontractors. The Grantee shall indenu►ify and hold the Division harmless from any
and all claims of any nature and shall investigate all such claims at its own expense. If the Grantee is
governed by Section 768.28,Florida Statutes, it shall only be obligated in accordance with this Section.
b) Neither the state nor any agency or subdivision of the state waives any defense of sovereign immunity or
increases the limits of its liability by entering into this Agreement.
c) The Division shall not be liable for attorney fees, interest, late charges or service fees, or cost of
collection related to this Agreement.
d) The Grantee shall be responsible for all work performed and all expenses incurred in connection with the
project. The Grantee may subcontract as necessary to perform the services set forth in this Agreement,
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including entering into subcontracts with vendors for services and commodities, provided that such
subcontract has been approved in writing by the Department prior to its execution and provided that it is
understood by the Grantee that the Department shall not be liable to the subcontractor for any expenses
or liabilities incurred under the subcontract and that the Grantee shall be solely liable to the subcontractor
for all expenses and liabilities incurred under the subcontract.
25. Strict Compliance with Laws. The Grantee shall perform all acts required by this Agreement in strict
conformity with all applicable laws and regulations of the local, state and federal law. For consequences of
noncompliance, see Sectionl8,Noncompliance.
26. No Discrimination. The Grantee may not discriminate against any employee employed under this Agreement
or against any applicant for employment because of race, color, religion, gender, national origin, age, handicap,
pregnancy or marital status. The Grantee shall insert a similar provision in all of its subcontracts for services
under this Agreement.
27. Breach of Agreement. The Division will demand the return of grant funds already received, will withhold
subsequent payments and/or will terminate this agreement if the Grantee improperly expends and manages grant
funds; fails to prepare, preserve or surrender records required by this Agreement; or otherwise violates this
Agreement.
28. Termination of Agreement. The Division will terminate or end this Agreement if the Grantee fails to fulfill its
obligations herein. In such event, the Division will provide the Grantee a notice of its violation by letter and shall
give the Grantee fifteen(15)calendar days from the date of receipt to cure its violation. If the violation is not
cured within the stated period, the Division will terminate this Agreement. The notice of violation letter shall be
delivered to the Grantee's Contract Manager, personally, or mailed to his/her specified address by a method
that provides proof of receipt. In the event that the Division terminates this Agreement, the Grantee will be
compensated for any work completed in accordance with this Agreement prior to the notification of termination
if the Division deems this reasonable under the circumstances. Grant funds previously advanced and not
expended on work completed in accordance with this Agreement shall be returned to the Division, with interest,
within thirty(30)days after termination of this Agreement. The Division does not waive any of its rights to
additional damages if grant funds are returned under this Section.
29. Preservation of Remedies.No delay or omission to exercise any right, power or remedy accruing to either
party upon breach or violation by either party under this Agreement shall impair any such right, power or
remedy of either party;nor shall such delay or omission be construed as a waiver of any such breach or default
or any similar breach or default.
30. Non-Assignment of Agreement. The Grantee may not assign, sublicense or otherwise transfer its rights,
duties or obligations under this Agreement without the prior written consent of the Division, which shall not
unreasonably be withheld. The agreement transferee must demonstrate compliance with the requirements of the
project. If the Division approves a transfer of the Grantee's obligations, the Grantee shall remain liable for all
work performed and all expenses incurred in connection with this Agreement. In the event the Legislature
transfers the rights, duties and obligations of the Division to another governmental entity, pursuant to Section
20.06,Florida Statutes or otherwise, the rights, duties and obligations under this Agreement shall be
transferred to the succeeding governmental agency as if it was the original party to this Agreement.
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31. Required Procurement Procedures for Obtaining Goods and Services. The Grantee shall provide
maximum open competition when procuring goods and services related to the grant-assisted project in
accordance with Section 287.057,Florida Statutes.
a) Procurement of Goods and Services Not Exceeding $35,000. The Grantee must use the applicable
procurement method described below:
a) Purchases Up to $2,500:Procurement of goods and services where individual purchases do not
exceed $2,500 do not require competition and may be conducted at the Grantee's discretion.
b) Purchases or Contract Amounts Between$2,500 and $35,000:Goods and services costing
between$2,500 and $35,000 require informal competition and may be procured by purchase
order, acceptance of vendor proposals or other appropriate procurement document.
b) Procurement of Goods and Services Exceeding$35,000. Goods and services costing over$35,000 may
be procured by either Formal Invitation to Bid, Request for Proposals or Invitation to Negotiate and may
be procured by purchase order, acceptance of vendor proposals or other appropriate procurement
document.
32. Conflicts of Interest. The Grantee hereby certifies that it is cognizant of the prohibition of conflicts of interest
described in Sections 112.311 through 112.326,Florida Statutes and affirms that it will not enter into or
maintain a business or other relationship with any employee of the Department of State that would violate those
provisions. The Grantee further agrees to seek authorization from the General Counsel for the Department of
State prior to entering into any business or other relationship with a Department of State Employee to avoid a
potential violation of those statutes.
33. Binding of Successors. This Agreement shall bind the successors, assigns and legal representatives of the
Grantee and of any legal entity that succeeds to the obligations of the Division of Library and Information
Services.
34. Employment of Unauthorized Aliens. The employment of unauthorized aliens by the Grantee is considered a
violation of Section 274A(a) of the Immigration and Nationality Act. If the Grantee knowingly employs
unauthorized aliens, such violation shall be cause for unilateral cancellation of this Agreement.
35. Severability. If any term or provision of the Agreement is found to be illegal and unenforceable, the remainder
will remain in full force and effect, and such term or provision shall be deemed stricken.
36. Americans with Disabilities Act.All programs and facilities related to this Agreement must meet the
standards of Sections 553.501-553.513,Florida Statutes and the Americans with Disabilities Act of
1990(ada.gov(as of April 2019)), incorporated by reference).
37. Governing Law. This Agreement shall be construed,performed and enforced in all respects in accordance
with the laws and rules of Florida. Venue or location for any legal action arising under this Agreement will be in
Leon County, Florida.
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38. Entire Agreement. The entire Agreement of the parties consists of the following documents:
a) This Agreement
b) Florida Single Audit Act Requirements (Attachment A)
c) Fiscal Year 2019-20 State Aid to Libraries Final Grants (Attachment B)
The Grantee hereby certifies that they have read this entire Agreement and will comply with all of its
requirements.
Grantee: Department of State
Board of County Commissioners,
Collier County Florida
64 By:
By: 01110
.►��_A.t.
WILL SAM McDANIEL, Jr., Chairman
Amy Johnson, Director
ATTEST: Division of Library and Information Services
Department of State, State of Florida
Crystal K.Kinzel,Clerk Typed name and title
C-4/2\;\91- 41,
Deputy Cterk a I
�i�esfi�� Chai
r� signattlr nly.
�L.Lr 0v 4, Tort -WA
�{ Date
Typed name apd title
Date
Witness
Approved as to form and legality
Jennifer A. Belpedio J %ssistant County Attorney Date
Typed name and title
CI lag)! 9 Approved as to form and legality
Date
lzdlO \C1
istant County Ant ney p�\Zj\
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16D6
ATTACHMENT A
FLORIDA SINGLE AUDIT ACT REQUIREMENTS
AUDIT REQUIREMENTS
The administration of resources awarded by the Department of State to the Grantee may be subject to audits and/or
monitoring by the Department of State as described in this Addendum to the Grant Award Agreement.
Monitoring
In addition to reviews of audits conducted in accordance with 2 CFR 200, Subpart F -Audit Requirements, and
section 215.97,Florida Statutes (F.S.), as revised (see Audits below), monitoring procedures may include, but not
be limited to, on-site visits by Department of State staff, limited scope audits as defined by 2 CFR 2 §200.425, or
other procedures. By entering into this agreement, the recipient agrees to comply and cooperate with any monitoring
procedures/processes deemed appropriate by the Department of State. In the event the Department of State
determines that a limited scope audit of the recipient is appropriate, the recipient agrees to comply with any additional
instructions provided by the Department of State staff to the recipient regarding such audit. The recipient further
agrees to comply and cooperate with any inspections, reviews, investigations or audits deemed necessary by the
Chief Financial Officer(CFO)or Auditor General.
Audits
Part I: Federally Funded
This part is applicable if the recipient is a state or local government or a nonprofit organization as defined in 2 CFR
§200.90, §200.64, and §200.70.
1. A recipient that expends $750,000 or more in federal awards in its fiscal year must have a single or program-
specific audit conducted in accordance with the provisions of 2 CFR 200, Subpart F -Audit Requirements.
Exhibit 1 to this agreement lists the federal resources awarded through the Department of State by this
agreement. In determining the federal awards expended in its fiscal year, the recipient shall consider all sources
of federal awards, including federal resources received from the Department of State. The determination of
amounts of federal awards expended should be in accordance with the guidelines established by 2 CFR
200.502-503. An audit of the recipient conducted by the Auditor General in accordance with the provisions of 2
CFR 200.514, will meet the requirement of this Part. -
2. For the audit requirements addressed in Part I,paragraph 1, the recipient shall fulfill the requirements relative to
auditee responsibilities as provided in 2 CFR 200.508-512.
3. A recipient that expends less than$750,000 in federal awards in its fiscal year is not required to have an audit
conducted in accordance with the provisions of 2 CFR 200, subpart F -Audit Requirements. If the recipient
expends less than$750,000 in federal awards in its fiscal year and elects to have an audit conducted in
accordance with the provisions of 2 CFR 200, subpart F -Audit Requirements, the cost of the audit must be
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paid from non-federal resources (i.e. the cost of such an audit must be paid from recipient resources obtained
from other than federal entities).
Part II: State Funded
This part is applicable if the recipient is a nonstate entity as defined by section 215.97(2)F.S.
1. In the event that the recipient expends a total amount of state financial assistance equal to or in excess of
$750,000 in any fiscal year of such recipient(for fiscal years ending June 30, 2017 and thereafter), the recipient
must have a state single or project-specific audit for such fiscal year in accordance with Section 215.97,F.S. ;
Rule Chapter 69I-5 F.A.C., State Financial Assistance; and Chapters 10.550(local governmental entities)and
10.650(nonprofit and for-profit organizations), Rules of the Auditor General. EXHIBIT 1 to this agreement
indicates state financial assistance awarded through the Department of State by this agreement. In determining
the state financial assistance expended in its fiscal year, the recipient shall consider all sources of state financial
assistance, including state financial assistance received from the Department of State, other state agencies, and
other nonstate entities. State financial assistance does not include federal direct or pass-through awards and
resources received by a nonstate entity for federal program matching requirements.
2. For the audit requirements addressed in Part II, paragraph 1, the recipient shall ensure that the audit complies
with the requirements of Section 215.97(8),F.S. This includes submission of a financial reporting package as
defined by Section 215.97(2)F.S. , and Chapters 10.550(local governmental entities)and 10.650(nonprofit and
for-profit organizations), Rules of the Auditor General.
3. If the recipient expends less than$750,000 in state financial assistance in its fiscal year(for fiscal years ending
June 30, 2017 and thereafter), an audit conducted in accordance with the provisions of Section 215.97,F.S., is
not required. In the event that the recipient expends less than$750,000 in state financial assistance in its fiscal
year and elects to have an audit conducted in accordance with the provisions of Section 215.97,F.S., the cost
of the audit must be paid from the nonstate entity's resources (i.e., the cost of such an audit must be paid from
the recipient's resources obtained from other than State entities).
The Internet web addresses listed below will assist recipients in locating documents referenced in the text of this
agreement and the interpretation of compliance issues.
State of Florida Department Financial Services (Chief Financial Officer)
http://www.myfloridacfo.com/
State of Florida Legislature(Statutes, Legislation relating to the Florida Single Audit Act)
http://www.leg.state.fl.us/
Part III: Report Submission
1. Copies of reporting packages for audits conducted in accordance with 2 CFR 200, Subpart F -Audit
Requirements, and required by PART I of this agreement shall be submitted, when required by 2 CFR 200.512,
by or on behalf of the recipient directly to each of the following:
A. The Department of State at each of the following addresses:
Office of Inspector General
Page:11
State Aid to Libraries Gant Agreement(Form DLIS/SA02)
Chapter 1B-2.011(2)(a),Florida Administrative Code,Effective 06-2019
16136
Florida Department of State
R. A. Gray Building, Room 114A
500 South Bronough St.
Tallahassee, FL 32399-0250
B. The Federal Audit Clearinghouse(FAC)as provided in 2 CFR 200.6 and section 200.512
The FAC's website prides a data entry system and required forms for submitting the single audit reporting
package. Updates to the location of the FAC and data entry system may be found at the OMB website.
2. Copies of financial reporting packages required by PART II of this agreement shall be submitted by or on behalf
of the recipient directly to each of the following:
A. The Department of State at each of the following addresses:
Office of Inspector General
Florida Department of State
R. A. Gray Building, Room 114A
500 South Bronough St.
Tallahassee, FL 32399-0250
B. The Auditor General's Office at the following address:
Auditor General
Local Government Audits/342
Claude Pepper Building, Room 401
111 West Madison Street
Tallahassee, Florida 32399-1450
3. Any reports, management letter, or other information required to be submitted to the Department of State
pursuant to this agreement shall be submitted timely in accordance with 2 CFR 200.512, section 215.97 F.S. and
Chapters 10.550(local governmental entities)and 10.650(nonprofit and for-profit organizations), Rules of the
Auditor General, as applicable.
4. Recipients, when submitting financial reporting packages to the Department of State for audits done in
accordance with 2 CFR 200, Subpart F -Audit Requirements or Chapters 10.550(local governmental entities)
and 10.650(nonprofit and for-profit organizations), Rules of the Auditor General, should indicate the date that
the reporting package was delivered to the recipient in correspondence accompanying the reporting package.
Part IV: Record Retention
1. The recipient shall retain sufficient records demonstrating its compliance with the terms of the award(s)and this
agreement for a period of five years from the date the audit report is issued, and shall allow the Department of
State, or its designee, the CFO, or Auditor General access to such records upon request. The recipient shall
ensure that audit working papers are made available to the Department of State, or its designee, the CFO, or
Auditor General upon request for a period of at least three years from the date the audit report is issued, unless
extended in writing by the Department of State.
Page:12
State Aid to libraries Crant Agreement(Form DUS/SA02)
Chapter 1B-2.011(2)(a),Florida Administrative Code,Effective 06-2019
0
1606
EXHIBIT- 1
FEDERAL RESOURCES AWARDED TO THE RECIPIENT
PURSUANT TO THIS AGREEMENT CONSIST OF THE FOLLOWING:
Not applicable.
COMPLIANCE REQUIREMENTS APPLICABLE TO THE FEDERAL RESOURCES AWARDED
PURSUANT TO THIS AGREEMENT ARE AS FOLLOWS:
Not applicable.
STATE RESOURCES AWARDED TO THE RECIPIENT
PURSUANT TO THIS AGREEMENT CONSIST OF THE FOLLOWING:
MATCHING RESOURCES FOR FEDERAL PROGRAMS:
Not applicable.
SUBJECT TO SECTION 215.97,FLORIDA STATUTES:
Florida Department of State, State Aid to Libraries;
CSFA Number. 45.030
Award Amount: See Attachment B.
COMPLIANCE REQUIREMENTS APPLICABLE TO STATE RESOURCES AWARDED
PURSUANT TO THIS AGREEMENT ARE AS FOLLOWS:
The compliance requirements of this stateproject may be found in Part Four(State Project Compliance
Requirements)of the State Projects Compliance Supplement located athttps://apps.fldfs.com/fsaa/.
Page:13
State Aid to Libraries Grant Agreement(Form DLIS/SA02)
Chapter IB-2.011(2)(a),Florida Administrative Code,Effective 06-2019
1606
ATTACHMENT B
Fiscal Year 2019-20 State Aid to Libraries Final Grants
Page:14
State Aid to Libraries Grant Agreement(Form DLIS/SA02)
Chapter IB-2.011(2)(a),Florida Administrative Code,Effective 06-2019
0
160 6
Division of Library and Information Services
Comparison of FY2018-19 Final Grants with FY2019-20
Estimated Grants
8/6/2019
2018-19 Grants 2019-20 Estimated Grants
OPERATING EQUALIZATION TOTAL GRANT: OPERATING EQUALIZATION TOTAL GRANT: Difference
GRANT GRANT OPERATING GRANT GRANT OPERATING
AND AND
EQUALIZATION EQUALIZATION
ALACHUA 363,587 0 363,587 419,464 0 419,464 55,877
BAKER 4,296 57,099 61,395 3,836 51,977 55,813 (5,582)
BAY 53,361 0 53,361 60,079 0 60,079 6,718
BRADFORD 11,444 303,588 315,032 11,980 323,942 335,922 20,890
BREVARD 380,163 0 380,163 454,090 0 454,090 73,927
BROWARD 1,398,383 0 1,398,383 1,505,471 0 1,505,471 107,088
CALHOUN 7,973 213,687 221,660 9,245 252,560 261,805 40,145
CHARLOTTE 105,378 0 105,378 121,131 0 121,131 15,753
CITRUS 69,705 0 69,705 72,862 0 72,862 3,157
CLAY 59,232 0 59,232 83,562 0 83,562 24,330
COLLIER 195,181 0 195,181 221,697 0 221,697 26,516
COLUMBIA 21,529 521,247 542,776 21,038 551,120 572,158 29,382
DESOTO 4,838 63,402 68,240 5,271 70,425 75,696 7,456
DIXIE 5,260 140,680 145,940 3,630 49,482 53,112 (92,828)
DUVAL 760,288 0 760,288 818,734 0 818,734 58,446
ESCAMBIA 115,188 0 115,188 139,686 0 139,686 24,498
FLAGLER 26,107 0 26,107 27,840 0 27,840 1,733
FRANKLIN 4,718 61,403 66,121 5,271 69,942 75,213 9,092
GADSDEN 16,720 439,259 455,979 14,269 382,127 396,396 (59,583)
GILCHRIST 3,110 41,471 44,581 3,377 45,913 49,290 4,709
GLADES 1,657 22,130 23,787 2,477 33,710 36,187 12,400
GULF 3,491 45,691 49,182 3,610 48,164 51,774 2,592
HAMILTON 8,882 236,599 245,481 9,553 259,424 268,977 23,496
HARDEE 3,078 40,308 43,386 4,477 59,761 64,238 20,852
HENDRY 10,806 140,702 151,508 11,398 151,284 162,682 11,174
HERNANDO 51,174 521,247 572,421 58,413 552,801 611,214 38,793
HIGHLANDS 14,638 179,669 194,307 15,369 192,291 207,660 13,353
HILLSBOROUGH 969,521 0 969,521 1,019,782 0 1,019,782 50,261
HOLMES 2,977 39,858 42,835 3,362 45,881 49,243 6,408
INDIAN RIVER 86,869 0 86,869 91,514 0 91,514 4,645
JACKSON 8,553 111,999 120,552 9,299 124,129 133,428 12,876
JEFFERSON 5,646 150,753 156,399 5,458 148,570 154,028 (2,371)
LAFAYETTE 1,259 16,917 18,176 3,229 88,454 91,683 73,507
LAKE 171,395 0 171,395 181,194 0 181,194 9,799
LEE 594,853 0 594,853 650,986 0 650,986 56,133
LEON 150,760 0 150,760 158,833 0 158,833 8,073
LEVY 7,757 101,314 109,071 7,403 98,559 105,962 (3,109)
LIBERTY 1,854 49,861 51,715 1,919 52,608 54,527 2,812
MADISON 8,217 219,046 227,263 8,927 242,570 251,497 24,234
MANATEE 170,550 0 170,550 186,336 0 186,336 15,786
MARION 122,756 0 122,756 134,723 0 134,723 11,967
MARTIN 95,408 0 95,408 109,414 0 109,414 14,006
Page 1 of 3
(r:\ v
Division of Library and Information Services „ , 6 El 6
Comparison of FY2018-19 Final Grants with FY2019-20
Estimated Grants
8/6/2019
2018-19 Grants _ 2019-20 Estimated Grants
OPERATING EQUALIZATION TOTAL GRANT: OPERATING EQUALIZATION TOTAL GRANT: Difference
GRANT GRANT OPERATING GRANT GRANT OPERATING
AND AND
EQUALIZATION EQUALIZATION
MIAMI-DADE 1,363,324 0 1,363,324 1,572,231 0 1,572,231 208,907
MONROE 74,262 0 74,262 84,061 0 84,061 9,799
NASSAU 30,811 0 30,811 32,813 0 32,813 2,002
r
OKALOOSA 85,284 0 85,284 91,883 0 91,883 6,599
OKEECHOBEE 6,853 89,471 96,324 7,659 101,924 109,583 13,259
ORANGE 830,417 0 830,417 953,803 0 953,803 123,386
OSCEOLA 162,424 0 162,424 176,522 0 176,522 14,098
PALM BEACH 1,002,522 0 1,002,522 1,057,153 0 1,057,153 54,631
PASCO 148,477 0 148,477 170,379 0 170,379 21,902
PINELLAS 709,858 0 709,858 747,810 0 747,810 37,952
POLK 249,327 0 249,327 302,342 0 302,342 53,015
PUTNAM 12,050 152,905 164,955 10,360 134,016 144,376 (20,579)
SAINT JOHNS 134,619 0 134,619_ 150,483 0 150,483 15,864
SAINT LUCIE 100,926 0 100,926_ 118,339 0 118,339 17,413
SANTA ROSA 45,251 0 45,251 _ 48,913 0 48,913 3,662
SARASOTA 258,743 0 258,743 272,453 0 272,453 13,710
SEMINOLE 148,756 0 148,756_ 156,709 0 156,709 7,953
SUMTER 56,961 0 56,961 _ 66,711 0 66,711 9,750
SUWANNEE 28,247 521,247 549,494_ 29,912 552,802 582,714 33,220
TAYLOR 5,608 73,802 79,410_ 5,274 70,758 76,032 (3,378)
UNION 3,252 87,427 90,679 3,265 89,479 92,744 2,065
VOLUSIA 376,694 0 376,694 404,345 0 404,345 27,651
WAKULLA 6,896 90,981 97,877 7,080 95,223 102,303 4,426
WALTON 18,784 0 18,784 20,173 0 20,173 1,389
-
WASHINGTON 6,478 172,043 178,521 8,244 223,189 231,433 52,912
ALTAMONTE
SPRINGS 10,053 10,053 11,093 11,093 1,040
APALACHICOLA 2,141 2,141 2,627 2,627 486
BOYNTON
BEACH 60,001 60,001 61,576 61,576 1,575
DELRAY BEACH 54,726 54,726 57,652 57,652 2,926
FORT MYERS
BEACH 31,454 31,454_ 29,556 29,556 (1,898)
HIALEAH 32,615 32,615 39,309 39,309 6,694
LAKE PARK 7,192 7,192_ 6,852 6,852 (340)
LAKE WORTH 12,320 12,320 11,788 11,788 (532)
LANTANA 3,741 3,741_ 4,662 4,662 921
MAITLAND 17,625 17,625_ 18,408 18,408 783
NEW PORT
RICHEY 22,272 22,272 21,362 21,362 (910)
NORTH MIAMI 22,620 22,620 26,111 26,111 3,491
Page 2 0�
6 Division of Library and Information Services 1 6 0
Comparison of FY2018-19 Final Grants with FY2019-20
Estimated Grants
8/6/2019
2018-19 Grants 2019-20 Estimated Grants
OPERATING EQUALIZATION TOTAL GRANT: OPERATING EQUALIZATION TOTAL GRANT: Difference
GRANT GRANT OPERATING GRANT GRANT OPERATING
AND AND
EQUALIZATION EQUALIZATION
NORTH MIAMI
BEACH 20,814 20,814 23,046 23,046 2,232
NORTH PALM
BEACH 17,859 17,859 20,056 20,056 2,197
OAKLAND PARK 14,456 14,456 14,495 14,495 39
PALM SPRINGS 17,200 17,200 16,988 16,988 (212)
RIVIERA BEACH 17,836 17,836 23,765 23,765 5,929
SANIBEL 41,281 41,281 47,595 47,595 6,314
WEST PALM
BEACH 108,948 108,948 110,851 110,851 1,903
WILTON
MANORS 17,040 17,040 17,946 17,946 906
WINTER PARK 66,114 66,114 64,584 64,584 (1,530)
Subtotal 12,563,694 4,905,806 17,469,500 13,809,446 5,163,085 18,972,531 1,503,031
Multicounty
HEARTLAND 450,000 450,000 0
NEW RIVER 330,831 327,087 (3,744)
NORTHWEST
REGIONAL 350,000 350,000 0
PAL PUBLIC
LIBRARY
COOPERATIVE 350.000 350,000 0
PANHANDLE
PUBLIC
LIBRARY
COOPERATIVE 333.009 338,502 5,493
SUWANNEE
RIVER
REGIONAL 350.000 350,000 0
THREE RIVERS
REGIONAL 347,274 343,998 (3,276)
WILDERNESS
COAST 323,458 321,955 (1,503)
Subtotal 2,834,572 2,831,542 (3,030)
Total 20,304,072 21,804,072 1,500,000
The Fiscal Year(FY) 2019-20 estimates were based on estimated local expenditures for FY 2017-18 provided in the December
2018 State Aid application.
Grant amounts and eligibility for Equalization Grants will change after the certified expenditures are received in October 2019.
Page 3 of 3
1 6 D 6
P. Certification of Hours, Free Library Service and
Access to Material Page 16 of 21
Certification of Hours, Free Library Service and Access to Materials
This certification, provides certification from the applicant that the library:
• Provides free library service, including loaning materials available for circulation free of charge and
providing reference and information services free of charge;
• Provides access to materials, information and services for all residents of the area served; and
• Has at least one library, branch library or member library open 40 hours or more each week (excluding
holidays; between Sunday through Saturday, on a schedule determined by the library system)
Download the Certification, obtain signatures and upload the signed form to this page. The form should be
signed by the Chair of the Library's Governing Body
Download Certification Form
1. Certification of Hours, Free Library Service and Access to Materials Form Upload*
File Name File Uploaded On View (opens in new
Size window)
SALG 20-ST-08 P Certification of 134 8/23/2019 10:31:07 View file
Hours.pdf [KB] AM
16136
FLORIDA DEPARTMENT OF STATE
DIVISION OF LIBRARY AND INFORMATION SERVICES
STATE AID TO LIBRARIES GRANT APPLICATION
Certification of Hours,Free Library Service and Access to Materials
The Collier County Board of County Commissioners,governing body for the Collier County Public Library hereby certifies that the
following statements are true for the tine period October 1,2017 through June 30,2020:
• Provides free hbrary service,including loaning materials available for circulation free of charge and providing reference and
infonnition services free of charge;
• Provides access to rmterials,infoinration and services for all residents of the area served;and
• Has at least one library,branch library or member lbrary open 40 hours or rmre each week(excluding holidays;between Sunday
through Saturday,on a schedule determined by the library system).
Signature id
6.1).
Air-- OP 411111111111°
WII, AM Mc I A 1 EL, Jr., B ' Chairman
/ Date
ATTEST:
Cr stal K. Kind:. clerk .. Approved as to form and legality
By: 4 �--�ti w �� \
. . .�
Deputclerk Assista4 County Attorney
-..> Jennifer A. Belpedio
I1llCJt as t�l��ai ��iTyped name and title
signature only. • '�
Approved as to form and legality
a -gsi ,___...6..:,
As. 'slant County Drury `,311CI
Page:1
JI,
.i�
16136
Q. Annual Plan of Service (Due 12/1 ) Page 17 of 21
This component of the application is due by December 1.
Following the October 1 deadline, your application will be returned to add the remaining components as
needed due December 1.
The Annual Plan of Service should include the goals, objectives, and activities that will be supported for the
application year. The Annual Plan of Service must be approved or adopted by the library's governing body.
Upload the Annual Plan of Service and evidence of adoption or approval to this application.
The attachments should be in PDF, Word, or Excel format. The description line should clearly describe the
attachment. WHelp
1. Annual Plan of Service *
Information to meet this requirement is contained in another document. Use the "Notes" field to indicate where
the information is located.
2. Add Documentation
File Title Description Size Type View (opens
in new
window)
SALG 20-ST-08 Q 2019-2020 Annual 2019-2020 Annual 121 View file
Plan of Service.doc Plan of Service [KB]
3. Notes
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160 6
R. Budget (Due 12/1 ) Page 18 of 21
This component of the application is due by December 1.
Following the October 1 deadline, your application will be returned to add the remaining components as
needed due December 1.
Add the budget document(s) as applicable for the year starting on October 1.
The budget must be adopted or approved by the library's governing body.
If the budget document is a very large document, attach only the pages showing the library's budget.
The attachments should be in PDF, Word, or Excel format. The description line should clearly describe the
attachment. @Help
1. Budget *
Information to meet this requirement is contained in another document. Use the "Notes" field to indicate where
the information is located.
2. Add Documentation
3. Notes
1 60 6
S. Summary Financial Report Form (Due 12/1 ) Page 19
of 21
This component of the application is due by December 1.
Following the October 1 deadline, your application will be returned to add the remaining components as
needed due December 1.
Part A *
Part B *
3. Part C
S
1606
T. Annual Statistical Report Form (Due 12/1 ) Page 20 of
21
This component of the application is due by December 1.
Following the October 1 deadline, your application will be returned to add the remaining components as
needed due December 1.
1. Annual Statistical Report Form *
This report solicits data on library activity during the previous fiscal year. The data is used for federal, state, and
local reporting and comparison purposes. Libraries must submit the form electronically on a separate reporting
site. All libraries are given a library identification number and password to access the reporting site. When the
report has been submitted electronically, click "Report submitted online"()Help .
Link to online reporting site
2. Notes
e
1606
U . Review and Submit Page 21 of 21
1. Review and Submit
O I hereby certify that I am authorized to submit this application on behalf of Collier County Public Library
and that all information indicated is true and accurate. I acknowledge that my electronic signature below
shall have the same legal effect as my written signature. I am aware that making a false statement or
representation to the Department of State constitutes a third degree felony as provided for in s. 817.155,
F.S., punishable as provided for by ss. 775.082, 775.083, and 775.084.
Signature (Enter first and last name)
0