Heritage Bay Minutes 08/01/2019 MINUTES OF MEETING
HERITAGE BAY
COMMUNITY DEVELOPMENT DISTRICT
The regular meeting of the Board of Supervisors of the Heritage Bay Community
Development District was held on Thursday, August 1, 2019 at 9:00 a.m. in the Heritage Bay
Clubhouse,10154 Heritage Bay Boulevard,Naples,Florida.
Present were:
Edwin Hubbard Chairman
John May Vice Chairman
Dennis Gagne Assistant Secretary
Donna Hunter Assistant Secretary
Jack Arcurie Assistant Secretary
Also present were:
Justin Faircloth District Manager
Bob Koncar Regional Manager
Albert Lopez CPH
Gonzalez Ayres Lake&Wetland Management
Alonzo Wiener Lake&Wetland Management
The following is a summary of the actions taken at the August 1, 2019 Heritage Bay Board
of Supervisors meeting.
FIRST ORDER OF BUSINESS Call to Order
Mr. Faircloth called the meeting to order and called the roll.
SECOND ORDER OF BUSINESS Approval of Agenda
• The July 25,2019 Field Management Report was distributed.
On MOTION by Mr.May seconded by Ms.Hunter with all in favor
the agenda was approved
THIRD ORDER OF BUSINESS Public Comment on Agenda Items
• None
August 1, 2019 Heritage Bay CDD
FOURTH ORDER OF BUSINESS Engineer's Report
A. Project Summary
i. Lake Bank Restoration Project Update
• Mr.Lopez provided a summary of the various projects noting bridge repair started and the
outfall work not fully completed.
• Discussion ensued with regards to work progress.
• The missing weekly CPH reports are expected by the end of the week.
ii. Q.E.Open Items for Completion
• The Board inquired into the contract amount with Q.E. for the bridge quadrant repairs.
• Supervisor Hubbard mentioned an area on the west bank of Lake 30A above the rip rap
north of the bridge that may need to be a warranty repair with Q.E. due to erosion.
Clubhouse Dry Retention Modification Update
• Mr. Hubbard reported on the retention modification project.
iv. Veranda 5 Project Update—Installation of Outfall Improvements
• CPH to review the request from Copeland Southern for larger catch basins for approval for
the Veranda 5 drainage project.
FIFTH ORDER OF BUSINESS Attorney's Report
A. FEMA Update& Appeal
• Staff provided an update on the denial letter.
• Discussion cnsucd with regards to details of responding to FEMA.
• District Counsel to work with CPH on 404 mitigation/Collier County LMS program.
• CPFI reviewed the bathymetric maps.
The record will reflect Mr. Lopez left the meeting.
SEVENTH ORDER OF BUSINESS Old Business
A. Website and ADA Compliance
• Discussion ensued with regard to the memorandum on ADA website compliance standards
provided by the attorney.
• A proposal from Campus Suite regarding website ADA compliance is expected for review
at the next meeting.
EIGHTH ORDER OF BUSINESS New Business
A. Veranda VI ARC Request
• Mr. Hubbard reported on the ARC request for patio installation between two garages for
buildings 10299 and 10303. This is by a road which will sit over a drainage structure.
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August 1, 2019 Heritage Bay CDD
Correspondence was sent to them; and if they wish to pursue an appeal they should attend
a meeting to discuss this with the Board.
NINTH ORDER OF BUSINESS Manager's Report
A. Approval of the Minutes of the June 6,2019 Meeting
Mr.Faircloth stated each Board member received a copy of the minutes of the June 6,2019
meeting and requested any additions,corrections or deletions.
On MOTION by Mr. Hubbard seconded by Mr. May with all in
favor the Minutes of the June 6,2019 meeting were approved. B
B. Acceptance of Financials
• The record will reflect Mr. Gagne left the meeting.
On MOTION by Mr.Arcurie seconded by Mr.May with all in favor
the June 30, 2019 Financial Statements and Check Register were
accepted.4-0
C. Fiscal Year 2020 Tentative Budget
• The fiscal year 2020 tentative budget with the requested changes regarding legal and
website line items was reviewed.
On MOTION by Mr. Hubbard seconded by Mr. May with all in
favor the Fiscal Year 2020 tentative budget to be presented at the
September 5,2019 Budget Public Hearing was approved. 4-0
The record will reflect Mr. Gagne rejoined the meeting.
D. Acceptance of Fiscal Year 2018 Audit
• This is a clean audit.
On MOTION by Mr. Gagne seconded by Mr. Arcurie with all in
favor the Fiscal Year 2018 Audit was accepted; and the Chairman
was authorized to execute the AFR.
• The record will reflect Mr. Gagne was in agreement to move forward with the budget at
the next meeting and to accept the financials as presented.
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August 1, 2019 Heritage Bay CDD
E. Discussion of Fiscal Year Meeting Schedule
• The fiscal year meeting schedule was discussed. CDD Board will schedule monthly
meetings, but plan to meet the following months: October, December, February, April,
June,August and September.
On MOTION by Ms. Hunter seconded by Mr. Gagne with all in
favor the Fiscal Year meeting schedule was approved as presented.
F. Field Manager's Report
• The Field Manager's Reports for inspections conducted on June 20,2019 and July 25,2019
were reviewed.
• It was requested monthly inspection reports be sent to the Board regardless of the meeting
schedule.
The record will reflect Mr. Wiener and Mr.Ayers joined the meeting.
SIXTH ORDER OF BUSINESS Lake& Wetland Management& Services
Reports
• The June and July Lake&Wetland Inspection and Service Reports were reviewed.
A. Project Updates
• An update was provided and lake maintenance was discussed.
• Mr. Ayers indicated they still owed Bahia grass for the bank of Lake 3.
The record will reflect Mr. Wiener and Mr.Ayers left the meeting.
B. Bathymetric Survey Maps
• This item was previously addressed.
NINTH ORDER OF BUSINESS District Manager's Report(continued)
G. Follow Up Items
i. M.R.I.Stormwater System Cleanout
ii. 2019 Lake Bank Restoration Update
• Updates were given on the various projects/open items.
TENTH ORDER OF BUSINESS Supervisor Comments
• Mr. Hubbard commented on updating permits; installing a combination lock on the gate
around the Lake 30B outfall and the Terrace VI pipe repairs;
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August 1, 2019 Heritage Bay CDD
• Discussion ensued with regard to signage of the Quarry CDD preserve boundaries.
• It was requested the erosion review to be completed in the Fall with the plan to present
proposals for consideration at the February meeting.
• Mr. Koncar updated the Board on the Inframark pending contract with the Quarry CDD.
Questions and comments were addressed.
The record will reflect Mr. Koncar left the meeting.
• Mr. Hubbard distributed a proposed letter regarding the maintenance of Lake 30B to the
Board.
The Board took a ten-minute recess at 11:00
The Board reconvened at 11:10 a.m.
• The Board provided recommendations for changes to the letter. It was requested that the
letter be sent after final review/advice by the District Counsel.
On MOTION by Mr. Gagne seconded by Ms. Hunter with all in
favor the Chairman was authorized to reword the letter to the Quarry
CDD and present for review by District Counsel and if no objection,
submit the letter on behalf of the CDD to the Quarry CDD.
• Richard Miller, a resident, requested the Board reconsider the Assessment Methodology
for the Lake Bank Improvement Projects.
• The Board requested the District Manager reply back to the resident.
ELEVENTH ORDER OF BUSINESS Adjournment
There being no further business,
On MOTION by Mr. Gagne seconded by Mr. May with all in favor
the meeting was adjourned.At 11:48.
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Justin Faircloth Edwin Hubbard
Secretary Chairman
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