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BCC Minutes 09/18/1978 W Naples, Florida, September 18, 1978 LET IT BE REMEMBERED, that the Board of County Commissioners in and for the County of Collier, and also acting as the Governing BoardCs) of such special district. as have been created according to law and having conducted business herein, met on this date at 9:10 A.M. in WORKSHOP SESSION in Building "F" of the Courthouse Complex with the following members present: CHAIRMAN: John A. Pistor C.R. "Russ" Wimer (10:48 A.M.) Thomas P. Archer Clifford Wenzel ABSENT: David C. Brown, Vice-Chairman ALSO PRESENT: William J. Reagan, Clerk, Harold L. Hall, Chief Deputy Clerk/Fiscal Officer; Debbie Pantano, Deputy Clerk; Donald PicKworth, County Attorney; C. William Norman, County Manager, and Utility Director Irving Berzon. AGENDA BOARD OF COUNTY CO~1MISSIONERS ''iORKSHOP AGENDA Sept. 18, 1978 (9:00 a.m.) 1. Division of Forestry - report of fire control activities during fiscal year 1977-78. .~ 2. Discussion of proposed lease for Naples Airport property to locate new MVI Station ,and Sanitary Landfill Transfer Station. 3. Discussion of proposed merit pay program. (Continued from 9-12 Agenda). 4. Discussion re Disaster Plan (added) BOOK. 043 ,~~53B ".' -:,:,,:~:'~'.-~ ...-..~~~..""+~~;,,,,,.;,,,,::...~!:.;.; .... ... '/"' . .5':.:,~" , '-""'. -'- '.,;~=':;:':.~.C:;i:.::dtt#2L,,:'~:~~~~C~'(:'i.}::~:t:~:'j..~t~~:'::~/~~~;~'f~~hi~JlJ..:~;:;~:':: 'l:''!:::-:.::':'.i:.;.'''::~~ !t::-"~, "~~'.I.-;:r.~'!'~~.'''~'':'''--'~''''''~...r.ll.'.~La.6.t..,,:....~:. ,.....,....IIi:~."j ..",.,:e.- .~o:r\ltt'~....lfJ4.,...': 01_, ." :"" ",-J,; :.~:' : .~.~~.~.. :-.- :~'. ."- "..,t-..- . .... ........ \.,'~ "- .... ~\'S~~~ ..'.;;,:".;r.;,~ ." '.. ::'~:'7~~.\i'~" .: ~_"~ BOOK 043 rt::: 537 September 18, 1978 DIVISION OF FORESTRY REPORT OF FIRE CONTROL ACTIVITIES DURING ~!.::.JL District Forester Michael Long stated the Division of Forestry prepares a report every year to be presented to the Commissioners concerning their activities during the past year. In response to Chairman Pistor, Mr. Long stated that the Division has entered into an agreement with the federal government concerning . a portion of the Big Cypress Preserve with the federal government ., assuming an area that runs approximately 2 miles north of U.S. 4l (close to the road) and the State Division taking care of the interior of the same land. He noted that after the purchase of the land by the federal government, they will assume that responsibility at that time. He stated there is not a conflict with the Ochopee Fire Control District as the federal government has contracted with them to taKe care of structural fires in that area. Mr. Long stated the only connection the Division has with the Lethal Yellowing Program is the growing of replacement trees for areas that have been affected, but they do not do any treating. DISCUSSION OF PROPOSED LEASE FOR NAPLES AIRPORT PROPERTY TO LOCATE NEW MVI STATION AND SANITARY LANDFILL TRANSFER STATION _ UTILITY DIRECTOR TO MEET WITH AIRPORT REPRESENTATIVE TO DISCUSS TIME PERIOD OF PROPOSED LEASE AND BRING BACK TC REGULAR SESSION Utility Director Irving Berzon stated the Naples Airport Authority has offered to permit the County to locate the Motor Vehicle Inspection Station and the Transfer Station facilities at the northern perimeter of the Airport for a net rent of $1.00 per year, provided that the County reconstructs said access road prior to the termination of the lease. He further stated the proposed lease is for 20 years, possibly with an option for lO additional years. Commissioner Wimer stressed the fact that if the County purchases this 'land rather than leases it, it would be a substantial investment _ referring to property values in Collier County and urged the Board to consider the matter. .-, September 18, 1978 Mr. Berzon commented there would not really be that much of a savings if the land is purchased referring to the construction that needs to be done and the tax value of the land. He further' stated that he will inform the Airport Authority of the Board's desire to extend the time period of the lease and he recommended th~ Board have their consultant be instructed to evaluate the differential he has submitted in his report. Chairman Pistor requested that the Utility Director come back before the Board in Regular Session to further discuss the matter. * * * * RECESS: 9:55 A.M. until lO:03 A.M. * * * * DISCUSSION OF MERIT PAY PROG~I - STAFF DIRECTED TO LOOK INTO SITUATION CONCERNING THOSE POSITIONS PARTIALLY FUNDED BY STATE AND FEDERAL GOVERNMENTS TO DETE~IINE THEIR UNIFORM WAGE ADJUSTMENTS County Manager Norman explained that the Personnel Director and himself have drafted an Employee Merit Increase and Uniform Wage Adjustment Program and Policy which is outlined in the Executive Summary and for which he recommends approval of said policy on an "interim" basis and not a permanent one. Chairman Pistor commented that the wage adjustment should not be set at any given figure as conditions change from year to year. In reference to the merit increases, he stated he approves of the current program but would like to see those employees who have been rated as "unsatisfactory" either ~~ceive a -5\ or elbe it should be terms for dismissal. He further stated that he does not want to limit possible merit increases to St. Commisaioner Archer stated he feels it is not his job to approve or disapprove merit increases for all the employees, rather it is his job to establish policies for the staff to enforce. He commented it is the supervisor and/or,department head who comes in 8GO< 043 p~;:538 :..... . , ..,'~+-~~~:'~~~L::~~~f~~E, ...~-~~'..... .' ',-""'-", ~-"'\i~.,,-'r_ ...~., ' .... -..,-r~.;".' _-1>........r:.1f.........:.,~.... 1....,.,_...... ._.. ....., ~,\:;:~~:;.a-! ~'f,"~' ';"r. ~.j.-:-~-~..-' .. ...... , , ~.. . . . ...i';:.~~~~~~~~.>~~.~.~:~~: ~ .~,. '. . ~- '. . . .: ~ -, ..-:0...: :....::' 'to ,:i.':'"'," " "00' .- .~ :/,~~, '4'.':'~ ::" ':'.;'~~ ...~~';<::~,~...:.:-:. f .;o~'" ','. ',' .'''!o'''f ..0' . ,,' , ' . .,:~, 0 ,.... .'.~' ",r:':- '.. BeCK 043 Pl.:: 539 September l8, 1978 direct contact with the employee a~d, on that basis, they should be the ones to determine merit increases. In reference to the uniform adjustment wage, Commissioner Archer stated the Board must give their employees a cost-of-living raise every year and noted that if there are people in the organization who don't even deserve the wage adjustment they ~hould not be employed by the County. He suggested that a certain amount of f~nds can be placed in every department's budget for the sPlil.cific purpose of merit increases. Mr. Norman suggested that two policies should be implemented, one for the uniform wage adjustment and the other for merit increases. lie recommended the policies be drawn up in such a way that every year the Board would determine the amount of funds aVAilable for both purposes. Commissioner Wenzel concurred with ChairmAn Pistor and Com- missioner Archer concerning the merit increases being handled by the department heads but commented that if an employee is being recommcnded for a merit increase which would place him in a higher wage bracket than which he is classified, the Board should approve those increases. He also stated it is not good policy to allocate a certain amount of funds to each department, rather, have all increases come from one account. Commissioner Wenzel said that he also felt the County Manager should approve or disapprove the department head's recommendation for merit raises. Mr. Norman suggested that part of the policy for merit increases include a category which would not tie down the employee to the fiscal year situation, if so justified, and the Board approve such an increase. Commissioner Wenzel questioned about the employees working under federal and/or state programs as to how their increases are determined since the County is also involved in paying their wages. September 18, 1978 County Manager Norman stated that the other governments do recognize the noed for wage adjustments and merit increases; however, they only fund their portion of such and the County must make up the difference. * * . . At this point, Commissioner Wimer arrived in the meeting at 10:48 A.M. * * . . Chairman Pistor directed the County Manager to draft the policies as previously recommended for uniform wage adjustment and merit increases. DISCUSSION RE CURREN'!' DISASTER PLAN - STAFF DIRECTED TO PREPARE A "CONTINGENCY" PLAN TO CORRECT DISCREPANCIES IN THE EXISTING PROGRAM County Manager Norman stated that this week there will be a meeting with all departments involved with "front line duty" in the event of a disaster. to es.t..h1 i ch 8., Co.un.t.~.. appx:oa.ch tQ, the ,p.rePP.,ration of resources that would be necessary. He noted the Sheriff's Depart- ment has the most responsibility in this area and that other County departments should be trained to assist the Sheriff in this matter, such as answering telephones, maintaining records, etc. Chairman Pistor commented that while the Civil Defense Director has some sort of emergency plan for disaster situations, it has not been coordinated with the people involved, such as the Red Cross and the Sheriff's Department. He .ptated the school superintendent has informed him that the policy.whereby the principals of schools selected as shelter sites will no longer be the responsible person in charge of the shelter. He further noted the fact that the designated shelters are not ready for use and there are only a few teams who are trained to handle an emergency situation. BeCK 043 ,1.:::540 : . ~. \'.; ~ ~ ..... ~ -.... ..', ... ..... . -~.-.; ,......- . ~.. ....-~. ,...--l_:'r~:':,,::,'.-:;'.' :::.::-':':::7~.:':" '':'' .." .~- ::. '-:~,.:,~,~.~I~~fSi~;::~~~!0[1~~J~1 ""-_". "J.........".,...:~'_..,."..\III'..~. ..{.._ ,.~~.~._...~~~.........~ .---____.~... ,0.. '_' J_ _.. .. ...... ___... '. ~.". ..' . ..... ..... .' '" , : "-' <' "., ~~~'*F;:"';f.lf.~ ~:~~~::,..~~~::;.\-:~~"":..:.:.~..:~:..~' '1-~""''':.' .' :~..,,~;';'IiJ~';ai '-:, ." .... ~ "~ . . ~..n ..~ ;,. -~:... ;.;~~~ :.";;;ttl.?ik :~ ;~'~.F ~~:;;;~ 8m 043 Pt,::: 541. September lB, 1978 Civil Defense Director Bill Walker stated there is a plan for disaster situation which has been signed and approved by all parties involved and meets state and federal requirements. He read from the annex dealing with shelters which stated the Red Cross has the responsibility to coordinate with the Civil Defense Department to obtain public shelters and management in the event of disaster and , the Red Cross has only manned four of the proposed 20 shelters in \. Collier County. Commissioner Wenzel suggested the Civil Defense Director prepare a list of people who will be ready to take care of designated shelters on call. Commissioner Archer commented the situation is not as bad as it seems stressing the fact the Red Cross, the Sheriff's Department and ambulance services all have a specific plan outlined for evacuation and sheltering and it seems the only problem is the public is not aware of where they should go when a hurricane hits. He suggested information should be circulated informing people of the shelters designation. Commissioner Archer noted there seems to be a mere lack of communication and coordination among the agencies. At the direction of the Chair, the County Manager is to draft a "Contingency" plan which will fill the gaps in the existing plans. * * '" * There being no further business to come before the Board, the meeting was adjourned by order of the Chair - Time: ll:45 A.M.