Agenda 09/24/2019 Item #16E13 (Professional Services Library Contract #18-7432 Coastal Engineering)09/24/2019
EXECUTIVE SUMMARY
Recommendation to approve the selection committee’s ranking of Request for Professional Services
(“RPS”) No. 18-7432-CZ, “Professional Services Library - Coastal Engineering,” and authorize
staff to begin contract negotiations with the top three ranked firms, so that proposed agreements
may be brought back for the Board’s consideration at a subsequent meeting.
OBJECTIVE: To obtain professional services for use by County departments to facilitate projects under
$200,000 for operations and capital project implementation.
CONSIDERATIONS: This RPS seeks consultants who will enter into professional service contracts to
provide small supplemental architectural and engineering services to the County’s Project Managers on
coastal engineering projects. The eventual contracts will be used for professional services on projects that
are less than $200,000, and where the resulting construction value is under two million dollars. With the
assistance of operating staff, the Procurement Services Division developed a solicitation for these services
consistent with Florida’s Consultants’ Competitive Negotiation Act, Section 287.055, Florida Statutes
(the “CCNA”).
On March 8, 2019, the Procurement Services Division released notices of RPS No. 18 -7432-CZ. Staff
notified 15,852 firms, 111 interested firms downloaded the solicitation information, and the County
received thirteen (13) proposals by the April 9, 2019 deadline. Staff determined that all thirteen firms are
responsive and responsible. A Selection Committee met on July 26, 2019, and scored each of the
proposals and ranked the firms as follows:
Company Name Final Ranking
Aptim Environmental Infrastructure LLC 1
Humiston & Moore Engineers, P.A. 2
Taylor Engineering, Inc. 3
Stantec Consulting Services, Inc. 4
W.F. Baird Associates Ltd. 5
Cummins Cederberg, Inc. 6
Atkins North America Inc. 7
Coastal Engineering Consultants Inc. 8
Q. Grady Minor, Inc. 9
Jacobs Engineering Group, Inc. 10
Hans Wilson Associates, Inc. 11
JR Evans Engineering, Inc. 12
KAPCO Consulting 13
The selection committee determined that three firms are sufficient to address the volume of work that will
arise under this agreement.
In accordance with the CCNA, upon the Board’s approval, staff will begin negotiations with the top three
ranked firms: (1) Aptim Environmental Infrastructure, LLC, (2) Humiston & Moore Engineers, P.A., and
(3) Taylor Engineering, Inc., and if necessary, continue negotiating with the next available firms in
ranked order until acceptable terms are reached. Proposed contracts will be brought back to the Board for
approval at a subsequent meeting.
FISCAL IMPACT: Funds are available in various department budgets that use these agreements.
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09/24/2019
LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires majority vote
for Board approval. -SRT
GROWTH MANAGEMENT IMPACT: There is no direct impact on the Growth Management Plan.
RECOMMENDATION: To approve the selection committee’s ranking of RPS No. 18-7432-CZ,
“Professional Services Library - Coastal Engineering,” and authorize staff to begin contract negotiations
with the top three ranked firms consistent with the CCNA.
Prepared by: Evelyn Colon, Procurement Manager - Acquisitions
ATTACHMENT(S)
1. 18-7432-CZ Solicitation (DOCX)
2. 18-7432-CZ Final Ranking (PDF)
3. 18-7432-CZ NORA (PDF)
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09/24/2019
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.E.13
Doc ID: 10053
Item Summary: Recommendation to approve the selection committee’s ranking of Request for
Professional Services (“RPS”) No. 18-7432-CZ, “Professional Services Library - Coastal Engineering,”
and authorize staff to begin contract negotiations with the top three ranked firms, so that proposed
agreements may be brought back for the Board’s consideration at a subsequent meeting.
Meeting Date: 09/24/2019
Prepared by:
Title: Procurement Specialist – Procurement Services
Name: Evelyn Colon
09/03/2019 10:40 AM
Submitted by:
Title: – Procurement Services
Name: Ted Coyman
09/03/2019 10:40 AM
Approved By:
Review:
Procurement Services Opal Vann Level 1 Purchasing Gatekeeper Completed 09/03/2019 10:55 AM
Administrative Services Department Paula Brethauer Level 1 Division Reviewer Completed 09/05/2019 9:10 AM
Procurement Services Evelyn Colon Additional Reviewer Completed 09/05/2019 12:11 PM
Procurement Services Ted Coyman Additional Reviewer Completed 09/05/2019 2:45 PM
Grants Erica Robinson Level 2 Grants Review Completed 09/05/2019 3:02 PM
Grants Carrie Kurutz Additional Reviewer Completed 09/05/2019 4:24 PM
Administrative Services Department Len Price Level 2 Division Administrator Review Completed 09/10/2019 2:47 PM
County Attorney's Office Scott Teach Level 2 Attorney Review Completed 09/12/2019 3:53 PM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 09/13/2019 9:48 AM
Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 09/13/2019 11:40 AM
Grants Therese Stanley Additional Reviewer Completed 09/13/2019 4:39 PM
County Manager's Office Nick Casalanguida Level 4 County Manager Review Completed 09/14/2019 1:06 PM
Board of County Commissioners MaryJo Brock Meeting Pending 09/24/2019 9:00 AM
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COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
REQUEST FOR PROFESSIONAL SERVICES (RPS)
In accordance with Florida Statute 287.055
Consultants’ Competitive Negotiation Act
FOR
PROFESSIONAL SERVICES LIBRARY
COASTAL ENGINEERING CATEGORY
RPS NO.: 18-7432-CZ
EVELYN COLON, PROCUREMENT STRATEGIST
PROCUREMENT SERVICES DIVISION
3295 TAMIAMI TRAIL EAST, BLDG C-2
NAPLES, FLORIDA 34112
TELEPHONE: (239) 252-2667
Evelyn.Colon@colliercountyfl.gov (Email)
This proposal solicitation document is prepared in a Microsoft Word format (rev 8/16/17). Any
alterations to this document made by the Consultant may be grounds for rejection of proposal,
cancellation of any subsequent award, or any other legal remedies available to the Collier County
Government.
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SOLICITATION PUBLIC NOTICE
REQUEST FOR PROFESSINAL
SERVICES (RPS) NUMBER:
18-7432-CZ
PROJECT TITLE: PROFESSIONAL SERVICES LIBRARY: COASTAL ENGINEERING
RPS OPENING DAY/DATE/TIME: APRIL 9, 2019 AT 3:00PM
PLACE OF RPS OPENING: PROCUREMENT SERVICES DIVISION
3295 TAMIAMI TRAIL EAST, BLDG C-2
NAPLES, FL 34112
All proposals shall be submitted online via the Collier County Procurement Services Division Online Bidding System:
https://www.bidsync.com/bidsync-cas/
INTRODUCTION
As requested by the Capital Project Planning, Impact Fees and Program Management Division (hereinafter, the “Division or
Department”), the Collier County Board of County Commissioners Procurement Services Division (hereinafter, “County”) has
issued this Request for Professional Services (hereinafter, “RPS”) with the intent of obtaining proposals from interested and
qualified Consultants in accordance with the terms, conditions and specifications stated or attached. The Consultant, at a m inimum,
must achieve the requirements of the Specifications or Scope of Work stated.
The results of this solicitation may be used by other County departments once awarded according to the Board of County
Commissioners Procurement Ordinance, as amended.
The purpose of this solicitation is to acquire multiple qualified firm(s) to provide engineering services on an as needed basis in the
COASTAL ENGINEERING CATEGORY. Historically, County departments have spent approximately $2,478,631.00 over the
previous 4-year period; however, this may not be indicative of future buying patterns.
BACKGROUND
The Collier County Board of County Commissioners, in compliance with Florida Statute 287.055, Consultants’ Competitive
Negotiation Act, is seeking proposals from qualified and experienced engineering firms to perform continuing professional
services, under the COASTAL ENGINEERING CATEGORY of the County’s Professional Services Library.
All work awarded under this contract will be for projects in which the estimated construction cost of each individual project does
not exceed $2 million, and professional services for each individual project does not exceed $200,000. All work will be performed
in accordance with industry standards and comply with applicable laws, and regulations.
TERM OF CONTRACT
The contract term, if awards are made, is intended to be for one (1) five (5) year term with a single one (1) year renewal option at
the sole discretion of the County.
Surcharges will not be accepted in conjunction with this contract, and such charges should be incorporated into the pricing
structure.
The County Manager, or designee, may, at his discretion, extend the Agreement under all of the terms and conditions contained in
this Agreement for up to one hundred eighty (180) days. The County Manager, or designee, shall give the Contractor written n otice
of the County's intention to extend the Agreement term not less than ten (10) days prior to the end of the Agreement term the n in
effect.
DETAILED SCOPE OF WORK
The Successful firms shall be required to work in close cooperation/coordination with Collier County staff. Work orders will be
assigned on an as needed basis, and may include but not limited to the following types of professional services in the Coasta l
Engineering field:
• Coastal Zone Management;
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• Beach Re-nourishment;
• Coastal process studies;
• Erosion control;
• Erosion Control Structures
• Dune restoration;
• Sand search;
• Inlet hydrodynamic studies;
• Mapping and preserving natural resources such as coral re ef, sea grass beds, and critical wildlife habitat;
• Physical and biological monitoring
• Surveying and mapping services;
• Water resources engineering;
• Hydrology and hydraulic engineering;
• Water and storm water engineering;
• Construction engineering and inspection;
• Berm design;
• Dune design;
• Surveying;
• Ground penetrating radar;
• Geotechnical investigation;
• Planning;
• Modeling;
• Geographic Information System (GIS) database control;
• Natural resource;
• Environmental permitting;
• Construction site planning;
• Storm water Management;
• Soil Erosion and Sediment Control.
DISTRIBUTION OF WORK
A. Professional Services Library Rotation
B.
1. Work assignments within each service category are awarded on a rotational basis by the Procurement Division.
2. For each service category, the Procurement Division will place qualifying firms in the Professional Services Library in the
order they are ranked, with the highest scoring firm placed in the first position in the rotation.
3. As each work assignment is identified the next firm in the rotation will be offered the opportunity to negotiate that work
assignment with the County’s Administrative Agent.
4. Should a firm decline a work assignment or be unable to reach a satisfactory fee negotiation with the County within a
reasonable time frame, the County will contact the next firm on the list until the work assignment is successfully negotiated.
5. Firms will have the option of rejecting one work assignment within each service category within a twelve (12) month period
without penalty. A second work assignment rejection within any twelve (12) month period will cause the firm to be skipped
in the rotation. A firm who rejects three (3) work assignments (or is unable to satisfactorily negotiate 3 work assignments) in
any twelve (12) month period may be removed from the service category at the direction of the Procurement Services
Division Director.
6. Firms wishing to reject a work assignment for any reason must complete a Work Assignment Rejection Notification Form. A
copy of this completed form must be provided to the Procurement Division by the County’s Administrative Agent.
7. Once a full rotation through all firms in a service category is complete, a method that attempts to impart an equitable
distribution of work among selected firms will be based on prior dollars awarded; with the firm having received the least
amount of dollars being considered for the next work assignment.
C. Professional Services Library - Direct Selection
D.
For work assignments requiring unique experience or knowledge, including past experience on another phase of the
project, the County project manager may formally request permission to forego the rotation and select a specific firm.
This request will require the completion of a Work Assignment Direct Select Form, which requires the approval of both
a Division Director and the Procurement Services Director. Firms that are directly selected for a work assignment as
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a result of this process shall be passed on their next scheduled turn in the rotation.
REQUEST FOR PROFESSIONAL SERVICES (RPS) LIBRARY PROCESS
1.1 The selection process will involve a qualifications-based proposal review in order to qualify a library of consulting firms to
perform various County projects. The consulting firms will submit a qualifications proposal, based on the criteria detailed
below (Response Format and Scoring Criteria for Development of Shortlist), which will be the basis for scoring, ranking,
and determining the number of firms that will be awarded.
The consulting firms will need to meet the minimum requirements outlined in order for their proposal to be evaluated and
scored by the COUNTY. The COUNTY will then produce a final ranking for approval by the Board of County
Commissioners. Upon approval, the County will enter into negotiations with the selected firms. With successful
negotiations, contracts will be developed with the selected firms, and subsequent individual work orders issued based on
the distribution of work explained above.
1.2 The COUNTY will use a Selection Committee in the RPS selection process.
1.3 The intent of the scoring of the qualifications proposal, is for consultants to indicate their int erest, relevant experience,
financial capability, staffing and organizational structure.
1.4 Based upon a review of these qualification proposals, the firms will be scored, ranked, and recommended for award to the
Board of County Commissioners.
1.5 Once the award recommendation is approved, the COUNTY will enter into negotiations with the awarded firms. Upon
successful negations, the firms will be assigned to the Professional Services Library.
RESPONSE FORMAT AND SCORING CRITERIA FOR DEVELOPMENT OF SHORTLIST:
1.6 This evaluation criterion will be utilized by the COUNTY’S Selection Committee to score each proposal. Consultants are
encouraged to keep their proposals concise and to include a minimum of marketing materials. P roposals must address the
following criteria:
STEP 1 Evaluation Criteria Maximum Points
1. Ability of Professional Personnel 30 Points
2. Certified Minority Business Enterprise 5 Points
3. Past Performance 30 Points
4. Location 15 Points
5. Recent, Current, and Projected Workloads of the Firm 20 Points
TOTAL POSSIBLE POINTS 100 Points
Tie Breaker: In the event of a tie at final ranking, award shall be made to the proposer with the lower volume of work
previously awarded. Volume of work shall be calculated based upon total dollars paid to the proposer in the twenty -four
(24) months prior to the RFP submittal deadline. Payment information will be retrieved from the County’s financial
system of record. The tie breaking procedure is only applied in the final ranking step of the selection process. In the event
a tie still exists, selection will be determined based on random selection by the Procurement Services Director before at
least three (3) witnesses.
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Each criterion and methodology for scoring is further described below.
***Proposals must be assembled, at minimum, in the order of the Response Format and Scoring Criteria
listed or your proposal may be deemed non-responsive***
EVALUATION CRITERIA NO. 1: ABILITY OF PROFESSIONAL PERSONNEL (30 Total Points Available)
This criterion measures the ability of professional team personnel as shown by their level of experience on projects of
similar type, size and complexity. This criterion measures how well the team is staffed to address all facets of the project .
It measures how well the team is organized to deliver the project for the COUNTY. Prefere nce will be given to teams
with knowledge and experience with local construction and regulatory conditions and who demonstrate a strong
commitment to team collaboration proximate to the project site. Preference will also be given to teams (both individual
within the teams and the companies making up the team) that have worked together on successful delivery of similar
projects. It measures the overall level of the team’s qualifications to successfully complete the project.
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EVALUATION CRITERIA NO. 2: CERTIFIED MINORITY BUSINESS ENTERPRISE (5 Total Points
Available)
Submit certification with the Florida Department of Management Service, Office of Supplier Diversity as a Certified
Minority Business Enterprise
EVALUATION CRITERIA NO. 3: PAST PERFORMANCE (30 Total Points Available)
This criterion measures the professional team’s past experience with projects similar in size, type and complexity as this
project. The professional teams will be evaluated on their CIVIL ENGINEERING projects of the size and scope of this
project, including the experience the team members proposed on this project have together on the previous projects
presented. Experience with all elements of the project scope as generally described herein will be evaluated, with s pecific
emphasis on experience addressing the technical, community and project delivery categories. The professional team’s
minimization of change orders will be an important consideration. Preference will be given to CIVIL ENGINEERING
constructed within the last five (5) years in proximity to the proposed project.
The County requests that the vendor submits no fewer than three (3) and no more than ten (10) completed
reference forms from clients whose projects are of a similar nature to this solicitation as a part of their proposal.
Provide information on the projects completed by the Proposer that best represent projects of similar size, scope and
complexity of this project using the REFERENCE QUESTIONNAIRE provided. Proposer may include two (2)
additional pages for each project to illustrate aspects of the completed project that provides information to assess the
experience of the Proposer on relevant project work.
EVALUATION CRITERIA NO. 4: LOCATION (15 Total Points Available)
The professional team’s approach to management and execution of work with respect to location of various key project
team members will be evaluated under this criterion. The Proposer shall demonstrate from the project kick -off how they
will establish the project location in order to manage day-to-day or on-site information collection and distribution between
internal and external team members, and County staff, as well as other entities involved in the project.
EVALUATION CRITERIA NO. 5: RECENT, CURRENT, AND PROJECTED WORKLOADS OF THE FIRM
(20 Total Points Available)
This criterion measures the team’s proposed resources for the project and their availability to complete all elements of this
project with regards to the closeout of recent work, current workload, and proje cted projects that could impact the
completion of this project.
INSTRUCTIONS TO PROPOSERS
1. QUESTIONS
1.1 Direct questions related to this RPS to the Collier County Procurement Services Division Online Bidding System website:
https://www.bidsync.com/bidsync-cas/.
1.2 Consultants must clearly understand that the only official answer or position of the County will be the one stated on the
Collier County Procurement Services Division Online Bidding System website. For general questions, please call the
referenced Procurement Strategist noted on the cover page.
2. PRE-PROPOSAL CONFERENCE (If Applicable)
2.1 The purpose of the pre-proposal conference is to allow an open forum for discussion and questioning with County staff
regarding the RPS with all prospective Consultants having an equal opportunity to hear and participate. Oral questions will
receive oral responses, neither of which will be official, nor become part of the RPS. Only written responses to written
questions will be considered official, and will be included as part of the RPS as an addendum.
2.2 All prospective Consultants are strongly encourage d to attend, as, this will usually be the only pre-proposal conference for
this solicitation. If this pre-proposal conference is denoted as “mandatory”, prospective Consultants must be present in
order to submit a proposal response.
3. COMPLIANCE WITH THE RPS
Proposals must be in strict compliance with this RPS. Failure to comply with all provisions of the RPS may result in
disqualification.
4. AMBIGUITY, CONFLICT, OR OTHER ERRORS IN THE RPS
It is the sole responsibility of the Consultant if the Consultant discov ers any ambiguity, conflict, discrepancy, omission or
other error in the RPS, to immediately notify the Procurement Strategist, noted herein, of such error in writing and request
modification or clarification of the document prior to submitting the proposa l. The Procurement Strategist will make
modifications by issuing a written revision and will give written notice to all parties who have received this RPS from the
Procurement Services Division.
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5. PROPOSALS, PRESENTATIONS, AND PROTEST COSTS
The County will not be liable in any way for any costs incurred by any Consultant in the preparation of its proposal in
response to this RPS, nor for the presentation of its proposal and/or participation in any discussions, negotiations, or, if
applicable, any protest procedures.
6. DELIVERY OF PROPOSALS
6.1 All proposals are to be submitted by the due date and Naples local time, on the Collier County Procurement Services
Division Online Bidding System website: https://www.bidsync.com/bidsync-cas/.
6.2 The County does not bear the responsibility for proposals delivered to the Procurement Services Division past the stated
date and/or time indicated.
7. VALIDITY OF PROPOSALS
7.1 No proposal can be withdrawn after it is opened unless the Consultant makes their request in writing to the County. All
proposals shall be valid for a period of one hundred eighty (180) days from the submission date to accommodate
evaluation and selection process.
8. METHOD OF SOURCE SELECTION
8.1 The County is using the Competitive Sealed Proposals methodology of source selection for this procurement, as authorized
by Ordinance Number 2017-08, establishing and adopting the Collier County Procurement Ordina nce.
8.2 If the County receives proposals from less than three (3) firms, the Procurement Director shall review all the facts and
determine if it is in the best interest of the County to solicit additional proposals or request that the Selection Committee
rank order the received proposals.
9. EVALUATION OF PROPOSALS
9.1 Collier County will evaluate the proposals and select the firm in accordance with Florida Statute 287.055, Consultants’
Competitive Negotiation Act (CCNA).
9.2 The County’s procedure for selecting is as follows:
9.2.1 The Procurement Services Director shall appoint a selection committee to review all proposals submitted.
9.2.2 The Request for Professional Services is issued.
9.2.3 Subsequent to the receipt closing date for the proposals, the Procurement professional will review the proposals
received and verify each proposal to determine if it minimally responds to the requirements of the published RPS.
9.2.4 Selection committee meetings will be open to the public and publicly noticed by the Procurement Services
Division.
9.2.5 In an initial organization meeting, the selection committee members will receive instructions, the submitted
proposals, and establish the next selection committee meeting date and time. After the first meeting, the
Procurement professional will publicly announce all subsequent committee meeting dates and times. The
subsequent meeting dates and times will be posted with at least one (1) day advanced notice.
9.2.6 Selection committee members will independently review and score each proposal based on th e evaluation criteria
stated in the Request for Professional Services using the Individual Selection Committee Score and Rank Form
and prepare comments for discussion at the next meeting. The Individual Selection Committee Score and Rank
Form is merely a tool to assist the selection committee member in their review of the proposals.
9.2.7 At the publicly noticed selection committee meeting, the members will present their independent findings /
conclusions / comments based on their reading and interpretation of the materials presented to each other, and may
ask questions of one another. Time will be allowed for public comment.
9.2.8 Collier County selection committee members may consider all the material submitted by the Proposer and other
information Collier County may obtain to determine whether the Proposer is capable of and has a history of
successfully completing projects of this type, including, without limitation, additional information Collier County
may request, clarification of proposer information, and/or additional credit information.
9.2.9 Once the individual scoring has been completed, the Procurement professional will read the results publicly. The
selection committee may ask for additional information, present materials, interview, ask questions, etc. The
members may consider any and all information obtained through this method in formulating their final ranking.
9.2.10 The selection committee’s overall rank of firms in order of preference (from highest beginning with a rank of
one (1) to the lowest) will be discussed and reviewed by the Procurement Professional. By having used all
information presented (proposal, presentation, references, etc.), the selection committee members will create a
final ranking and staff will subsequently enter into negotiations.
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9.3 The County reserves the right to withdraw this RPS at any time and for any reason, and to issue such clarifications,
modifications, addendums, and/or amendments as it may deem appropriate, including, but not limited, to requesting
supplemental proposal information.
9.4 Receipt of a proposal by the County offers no rights upon the Consultant nor obligates the County in any ma nner.
9.5 Acceptance of the proposal does not guarantee issuance of any other governmental approvals.
10. REFERENCES
The County reserves the right to contact any and all references submitted as a result of this solicitation.
11. RESERVED RIGHTS
Collier County reserves its right in any solicitation to accept or reject any or all bids, proposals or offers; to waive mino r
irregularities and technicalities; or to request resubmission. Also, Collier County reserves the right to accept all or any part
of any bid, proposal, or offer, and to increase or decrease quantities to meet the additional or reduced requirements of
Collier County. Collier County reserves its right to cancel, e xtend or modify any or all bids, proposals or offers; to award
to one or more vendors; to award all or part of a solicitation; and to award by individual line items when it is deemed to be
in the best interest of the County. Collier County reserves its rig ht to reject any sole response.
12. INSURANCE AND BONDING REQUIREMENTS
12.1 The Consultant shall at its own expense, carry and maintain insurance coverage from responsible companies duly
authorized to do business in the State of Florida as set forth in the Insur ance and Bonding attachment of this solicitation.
The Consultant shall procure and maintain property insurance upon the entire project, if required, to the full insurable
value of the scope of work.
12.2 The County and the Consultant waive against each other and the County’s separate Consultants, Contractors, Design
Consultant, Subcontractors agents and employees of each and all of them, all damages covered by property insurance
provided herein, except such rights as they may have to the proceeds of such insu rance. The Consultant and County shall,
where appropriate, require similar waivers of subrogation from the County’s separate Consultants, Design Consultants and
Subcontractors and shall require each of them to include similar waivers in their contracts.
12.3 Collier County shall be responsible for purchasing and maintaining, its own liability insurance.
12.4 Certificates issued as a result of the award of this solicitation must identify “For any and all work performed on behalf of
Collier County.”
12.5 The General Liability Policy provided by Consultant to meet the requirements of this solicitation shall name Collier
County, Florida, as an additional insured as to the operations of Consultant under this solicitation and shall contain a
severability of interests provisions.
12.6 Collier County Board of County Commissioners shall be named as the Certificate Holder. The Certificates of Insurance
must state the Contract Number, or Project Number, or specific Project description, or must read: For any and all work
performed on behalf of Collier County. The "Certificate Holder" should read as follows:
Collier County
Board of County Commissioners
Naples, Florida
12.7 The amounts and types of insurance coverage shall conform to the minimum requirements set forth in Insurance and
Bonding attachment, with the use of Insurance Services Office (ISO) forms and endorsements or their equivalents. If
Consultant has any self-insured retentions or deductibles under any of the below listed minimum required coverage,
Consultant must identify on the Certificate of Insurance the nature and amount of such self - insured retentions or
deductibles and provide satisfactory evidence of financial responsibility for such obligations. All self -insured retentions or
deductibles will be Consultant’s sole responsibility.
12.8 Coverage(s) shall be maintained without interruption from the date of commencement of the Work until the date of
completion and acceptance of the scope of work by the County or as specified in this solicitation, whichever is longer.
12.9 The Consultant and/or its insurance carrier shall provide 30 days written notice to the County of policy cancellation or
non-renewal on the part of the insurance carrier or the Consultant. The Consultant shall also notify the County, in a like
manner, within twenty-four (24) hours after receipt, of any notices of expiration, cancellation, non -renewal or material
change in coverage or limits received by Consultant from its insurer and nothing contained herein shall relieve Consultant
of this requirement to provide notice. In the event of a reduction in the aggregate limit of any policy to be provided by
Consultant hereunder, Consultant shall immediately take steps to have the aggregate limit reinstated to the full extent
permitted under such policy.
12.10 Should at any time the Consultant not maintain the insurance coverage(s) required herein, the County may terminate the
Agreement or at its sole discretion shall be authorized to purchase such coverage(s) and charge the Consultant for such
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coverage(s) purchased. If Consultant fails to reimburse the County for such costs within thirty (30) days after demand, the
County has the right to offset these costs from any amount due Consultant under this Agreement or any other agreement
between the County and Consultant. The County shall be under no obligation to purchase such insurance, nor shall it be
responsible for the coverage(s) purchased or the insurance company or companies used. The decision of the County to
purchase such insurance coverage(s) shall in no way be con strued to be a waiver of any of its rights under the Contract
Documents.
12.11 If the initial or any subsequently issued Certificate of Insurance expires prior to the completion of the scope of work, the
Consultant shall furnish to the County renewal or replacement Certificate(s) of Insurance not later than ten (10) calendar
days after the expiration date on the certificate. Failure of the Consultant to provide the County with such renewal
certificate(s) shall be considered justification for the County to terminate any and all contracts.
13. ADDITIONAL ITEMS AND/OR SERVICES
Additional items and / or services may be added to the resultant contract, or purchase order, in compliance with the
Procurement Ordinance.
14. COUNTY’S RIGHT TO INSPECT
The County or its authorized Agent shall have the right to inspect the Consultant’s facilities/project site during and after
each work assignment the Consultant is performing.
15. VENDOR PERFORMANCE EVALUATION
The County has implemented a Vendor Performance Evaluation System for all contracts awarded in excess of $25,000.
To this end, vendors will be evaluated on their performance upon completion/termination of this Agreement.
The County reserves the right to take into consideration a vendor’s past performance under a prior or current County
contract when it is considering the granting of a new contract, the assignment of a work order, or any additional work. Past
poor performance may result in the County deeming the vendor non-responsible and therefore refraining from awarding
such work.
16. ADDITIONAL TERMS AND CONDITIONS OF CONTRACT
16.1 The selected Consultant shall be required to sign a standard Collier County contract.
16.2 The resultant contract(s) may include purchase or work orders issued by the County’s project manager.
16.3 The County reserves the right to include in any contract document such terms and conditions, as it deems necessary for
the proper protection of the rights of Collier County. A sample copy of th is contract is available upon request. The County
will not be obligated to sign any contracts, maintenance and/or service agreements or other documents provided by the
Consultant.
16.4 The County’s project manager shall coordinate with the Vendor / Contractor the return of any surplus assets, including
materials, supplies, and equipment associated with the scope or work.
17. PUBLIC RECORDS COMPLIANCE
17.1 Florida Public Records Law Chapter 119, including specifically those contractual requirements in 119.0701(2)(a)-(b) as
follows:
IF THE CONTRACTOR HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE
CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO
THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS
AT:
Communication and Customer Relations Division
3299 Tamiami Trail East
Suite 102
Naples, FL 34112-5746
Telephone: (239) 252-8383
17.2 The Contractor must specifically comply with the Florida Public Records Law to:
17.2.1 Keep and maintain public records required by the public agency to perform the service.
17.2.2 Upon request from the public agency’s custodian of public records, provide the public agency with a copy of
the requested records or allow the records to be inspected or copied within a reasonable tim e at a cost that does not
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exceed the cost provided in this chapter or as otherwise provided by law.
17.2.3 Ensure that public records that are exempt or confidential and exempt from public records disclosure
requirements are not disclosed except as authorized by law for the duration of the contract term and following
completion of the contract if the Contractor does not transfer the records to the public agency.
17.2.4 Upon completion of the contract, transfer, at no cost, to the public agency all public records in p ossession of the
Contractor or keep and maintain public records required by the public agency to perform the service. If the
Contractor transfers all public records to the public agency upon completion of the contract, the Contractor shall
destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure
requirements. If the Contractor keeps and maintains public records upon completion of the contract, the Contractor
shall meet all applicable requirements for retaining public records. All records stored electronically must be
provided to the public agency, upon request from the public agency’s custodian of public records, in a format that
is compatible with the information technology systems of the public agency.
18. WORK ORDERS ON FIXED TERM CONTRACTS
18.1 The County reserves the right to order such services from selected firms as may be required during said period, but does
not guarantee any minimum or maximum services to be ordered during the period specified from a ny given firm. Work
Order service assignments shall be at the sole discretion of the County.
18.2 Work issued that is determined to be against a “CONTINUING CONTRACTS” shall not exceed $200,000.
18.3 Work in excess of $200,000 shall be performed under a “PROJECT SPECIFIC CONTRACT” and approved by the Board
of County Commissioners.
18.4 Should any project that is active on a work order extend past the contract termination date, that work order will be active
and extended as necessary until completion of such project.
19. PAYMENT METHOD
19.1 Payments are made in accordance with the Local Government Prompt Payment Act, Chapter 218, Florida Statutes.
Vendor’s invoices must include:
19.1.1 Purchase Order Number
19.1.2 Description and quantities of the goods or services provided per instr uctions on the County’s purchase order or
contract. Invoices shall be sent to:
Board of County Commissioners Clerk’s Finance Department
ATTN: Accounts Payable
3299 Tamiami Trail East, Suite 700
Naples FL 34112
Or
Emailed to: bccapclerk@collierclerk.com
19.2 Payments will be made for articles and/or services furnished, delivered, and accepted, upon receipt and approval of
invoices submitted on the date of services or within six (6) months after completion of contract. Any untimely submission
of invoices beyond the specified deadline period is subject to non-payment under the legal doctrine of “laches” as
untimely submitted. Time shall be deemed of the essence with respect to the timely submission of invoices under this
agreement.
19.3 In instances where the successful contractor may owe debts (including, but not limited to taxes or other fees) to Collier
County and the contractor has not satisfied nor made arrangement to satisfy these debts, the County reserves the right to
off-set the amount owed to the County by applying the amount owed to the vendor or contractor for services performed of
for materials delivered in association with a contract.
19.4 Invoices shall not reflect sales tax. After review and approval, the invoice will be transmitted to the Finance Divi sion for
payment. Payment will be made upon receipt of proper invoice and in compliance with Chapter 218 Florida Statutes,
otherwise known as the “Local Government Prompt Payment Act.” Collier County reserves the right to withhold and/or
reduce an appropriate amount of any payment for work not performed or for unsatisfactory performance of Contractual
requirements.
20. ENVIRONMENTAL HEALTH AND SAFETY
20.1 All Consultants and Sub Consultants performing service for Collier County are required and shall comply wi th all
Occupational Safety and Health Administration (OSHA), State and County Safety and Occupational Health Standards and
any other applicable rules and regulations. Consultants and Sub Consultants shall be responsible for the safety of their
employees and any unsafe acts or conditions that may cause injury or damage to any persons or property within and
around the work site. All firewall penetrations must be protected in order to meet Fire Codes.
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20.2 Collier County Government has authorized OSHA representatives to enter any Collier County facility, property and/or
right-of-way for the purpose of inspection of any Consultant’s work operations. This provision is non -negotiable by any
department and/or Consultant.
20.3 All new electrical installations shall incorporate NFPA 70E Short Circuit Protective Device Coordination and Arc Flash
Studies where relevant as determined by the engineer.
20.4 All electrical installations shall be labeled with appropriate NFPA 70E arch flash boundary and PPE Protective labels.
21. POLLUTION PREVENTION
The vendor is required to implement industry relevant pollution prevention and best management practices. Should pollution
incidents occur, Collier County Pollution Control must be notified immediately.
22. LICENSES
22.1 The Consultant is required to possess the correct Business Tax Receipt, professional license, and any other authorizations
necessary to carry out and perform the work required by the project pursuant to all applicable Federal, State and Local
Law, Statute, Ordinances, and rules and regulations of any kind. Additionally, copies of the required licenses must be
submitted with the proposal response indicating that the entity proposing, as well as the team assigned to the County
account, is properly licensed to perform the activities or work included in the contract documents. Failure on the part of
any Consultant to submit the required documentation may be grounds to deem Consultant non -responsive. A Consultant,
with an office within Collier County is also required to have an occupati onal license.
22.2 All State Certified contractors who may need to pull Collier County permits or call in inspections must complete a Collier
County Contractor License registration form and submit the required fee. After registering the license/registration will
need to be renewed thereafter to remain “active” in Collier County.
22.3 If you have questions regarding professional licenses contact the Contractor Licensing, Community Development and
Environmental Services at (239) 252-2431, 252-2432 or 252-2909. Questions regarding required occupational licenses,
please contact the Tax Collector’s Office at (239) 252 -2477.
23. SURVIVABILITY
The Vendor agrees that any Purchase Order/Work Order/Solicitation Documents that extends beyond the expiration date
of the original Solicitation will survive and remain subject to the terms and conditions of that Agreement until the
completion or termination.
24. PRINCIPAL/COLLUSION
By submission of this Proposal the undersigned, as Consultant, does declare that the only person or per sons interested in
this Proposal as principal or principals is/are named therein and that no person other than therein mentioned has any
interest in this Proposal or in the contract to be entered into; that this Proposal is made without connection with any
person, company or parties making a Proposal, and that it is in all respects fair and in good faith without collusion or
fraud.
25. RELATION OF COUNTY
It is the intent of the parties hereto that the Consultant shall be legally considered an independent Consultant, and that
neither the Consultant nor their employees shall, under any circumstances, be considered employees or agents of the
County, and that the County shall be at no time legally responsible for any negligence on the part of said Consultant, their
employees or agents, resulting in either bodily or personal injury or property damage to any individual, firm, or
corporation.
26. TERMINATION
Should the Consultant be found to have failed to perform services in a manner satisfactory to the County, the County may
terminate this Agreement immediately for cause; further the County may terminate this Agreement for convenience with a
thirty (30) day written notice. The County shall be sole judge of non -performance. In the event that the award of this
solicitation is made by the Procurement Services Director, the award and any resultant purchase orders may be terminated
at any time by the County upon thirty (30) days written notice to the awarded vendor(s) pursuant to the Board’s
Procurement Ordinance.
27. LOBBYING
After the issuance of any solicitation, no current or prospective vendor or any person acting on their behalf, shall contact,
communicate with or discuss any matter relating to the solicitation with any Collier County employee or elected or
appointed official, other than the Procurement Services Director or his/her designees. This prohibition ends upon
execution of the final contract or upon cancellation of the solicitation. Any current or prospective vendor that lobbies any
Collier County employee or elected or appointed official while a solicitation is open or being recommended for award (i)
may be deemed ineligible for award of that solicitation by the Procurement Services Director, and (ii) will be subject to
Suspension and Debarment outlined in section Twenty-eight of County Ordinance 2017-08.
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28. CERTIFICATE OF AUTHORITY TO CONDUCT BUSINESS IN THE STATE OF FLORIDA (Fl Statute 607.1501)
In order to be considered for award, firms must be registered with the Florida Department of State Divisions of
Corporations in accordance with the requirements of Florida Statute 607.1501 and provide a certificate of authority
(www.sunbiz.org/search.html) prior to execution of a contract. A copy of the document may be submitted with the
solicitation response and the document number shall be identified. Firms who do not provide the certificate of authority at
the time of response shall be required to provide same within five (5) days upon notification of selection for award. If the
firm cannot provide the document within the referenced timeframe, the County reserves the right to award to another firm.
29. SINGLE PROPOSAL
Each Consultant must submit, with their proposal, the required forms included in this RPS. Only one proposal from a legal
entity as a primary will be considered. A legal entity that submits a proposal as a primary or as part of a partnership or
joint venture submitting as primary may not then act as a su b-consultant to any other firm submitting under the same RPS.
If a legal entity is not submitting as a primary or as part of a partnership or joint venture as a primary, that legal entity may
act as a sub-consultant to any other firm or firms submitting un der the same RPS. All submittals in violation of this
requirement will be deemed non-responsive and rejected from further consideration.
30. PROTEST PROCEDURES
30.1 Any prospective vendor / proposer who desires to protest any aspect(s) or provision(s) of the so licitation (including the
form of the solicitation documents or procedures) shall file their protest with the Procurement Director strictly in
accordance with the County’s current Procurement Ordinance and policies.
30.2 Any actual or prospective respondent who desires to formally protest the recommended contract award must file a notice
of intent to protest with the Procurement Director within three (3) calendar days (excluding weekends and County
holidays) of the date that the recommended award is posted.
30.3 Upon filing of said notice, the protesting party will have five (5) days to file a formal protest and will be given
instructions as to the form and content requirements of the formal protest. A copy of the "Protest Policy" is available at
the office of the Procurement Director.
31. PUBLIC ENTITY CRIME
A person or affiliate who has been placed on the convicted Consultant list following a conviction for a public entity crime
may not submit a bid, proposal, or reply on a contract to provide any goods or service s to a public entity; may not submit a
bid, proposal, or reply on a contract with a public entity for the construction or repair of a public building or public work ;
may not submit bids, proposals, or replies on leases of real property to a public entity; may not be awarded or perform
work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact
business with any public entity in excess of the threshold amount provided in s. 287.017 for CATEGORY T WO for a
period of 36 months following the date of being placed on the convicted Consultant list.
32. SECURITY AND BACKGROUND CHECKS
32.1 The Contractor is required to comply with County Ordinance 2004 -52, as amended. Background checks are valid for five
(5) years and the Contractor shall be responsible for all associated costs. If required, Contractor shall be responsible for the
costs of providing background checks by the Collier County Facilities Management Division for all employees that shall
provide services to the County under this Agreement. This may include, but not be limited to, checking federal, state and
local law enforcement records, including a state and FBI fingerprint check, credit reports, education, residence and
employment verifications and other related records. Contractor shall be required to maintain records on each employee
and make them available to the County for at least four (4) years.
32.2 All of Contractor’s employees and subcontractors must wear Collier County Government Identification badges at all
times while performing services on County facilities and properties. Contractor ID badges are valid for one (1) year from
the date of issuance and can be renewed each year at no cost to the Contractor during the time period in which their
background check is valid, as discussed below. All technicians shall have on their shirts the name of the contractor’s
business.
32.3 The Contractor shall immediately notify the Collier County Facilities Management Division via e -mail (DL-
FMOPS@colliergov.net) whenever an employee assigned to Collier County separates from their employment. This
notification is critical to ensure the continued security of Collier County facilities and systems. Failure to notify within
four (4) hours of separation may result in a deduction of $500 per incident.
32.4 CCSO requires separate fingerprinting prior to work being performed in any of their locations. This will be coordinated
upon award of the contract. If there are additional fees for this process, the vendor is responsible for all costs.
33. CONFLICT OF INTEREST
Consultant shall complete the Conflict of Interest Affidavit included as an attachment to this RPS document. Disclosure
of any potential or actual conflict of interest is subject to County staff review and does not in and of itself disqualify a firm
from consideration. These disclosures are intended to identify and or preclude conflict of interest situations during
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contract selection and execution.
34. PROHIBITION OF GIFTS TO COUNTY EMPLOYEES
No organization or individual shall offer or give, either direct ly or indirectly, any favor, gift, loan, fee, service or other
item of value to any County employee, as set forth in Chapter 112, Part III, Florida Statutes, the current Collier County
Ethics Ordinance and County Administrative Procedure 5311. Violation o f this provision may result in one or more of the
following consequences: a. Prohibition by the individual, firm, and/or any employee of the firm from contact with County
staff for a specified period of time; b. Prohibition by the individual and/or firm fr om doing business with the County for a
specified period of time, including but not limited to: submitting bids, RPS, and/or quotes; and, c. immediate termination
of any contract held by the individual and/or firm for cause.
35. IMMIGRATION LAW AFFIDAVIT CERTIFICATION
35.1 Statutes and executive orders require employers to abide by the immigration laws of the United States and to employ only
individuals who are eligible to work in the United States.
35.2 The Employment Eligibility Verification System (E -Verify) operated by the Department of Homeland Security (DHS) in
partnership with the Social Security Administration (SSA), provides an Internet -based means of verifying employment
eligibility of workers in the United States; it is not a substitute for any other empl oyment eligibility verification
requirements. The program will be used for Collier County formal Invitations to Bid (ITB) and Request for Proposals
(RFP) including Request for Professional Services (RPS) and construction services.
35.3 Exceptions to the program:
35.3.1 Commodity based procurement where no services are provided.
35.3.2 Where the requirement for the affidavit is waived by the Board of County Commissioners
35.4 Consultants / Bidders are required to enroll in the E -Verify program, and provide acceptable evidence of their enrollment,
at the time of the submission of the Consultant’s/bidder’s proposal. Acceptable evidence consists of a copy of the
properly completed E-Verify Company Profile page or a copy of the fully executed E -Verify Memorandum of
Understanding for the company. Consultants are also required to provide the Collier County Procurement Services
Division an executed affidavit certifying they shall com ply with the E-Verify Program. The affidavit is attached to the
solicitation documents. If the Bidder/Consultant does not comply with providing the acceptable E -Verify evidence and the
executed affidavit the bidder’s / Consultant’s proposal may be deemed non-responsive.
35.5 Additionally, Consultants shall require all subcontracted Consultants to use the E -Verify system for all purchases not
covered under the “Exceptions to the program” clause above.
35.6 For additional information regarding the Employment Eligibility Verification System (E-Verify) program visit the
following website: http://www.dhs.gov/E-Verify. It shall be the Consultant’s responsibility to familiarize themselves with
all rules and regulations governing this program.
35.7 Consultant acknowledges, and without exception or stipulation, any firm(s) receiving an award shall be fully responsible
for complying with the provisions of the Immigration Reform and Control Act of 1986 as located at 8 U.S.C. 1324, et seq.
and regulations relating thereto, as either may be amended and with the provisions contained within this affidavit. Failure
by the awarded firm(s) to comply with the laws referenced herein or the provisions of this affidavit shall constitute a
breach of the award agreement and the County sh all have the discretion to unilaterally terminate said agreement
immediately.
VENDOR CHECKLIST
Vendor should check off each of the following items as the necessary action is completed (please see, Form 2: Vendor
Check List):
The Solicitation Submittal has been signed.
All applicable forms have been signed and included, along with licenses to complete the requirements of the project.
Required Reference Questionnaires have been completed for previous projects and included with the proposal.
Any addenda have been signed and included.
All grant requirements have been reviewed and forms completed (if applicable).
Division of Corporations - Florida Department of State – http://dos.myflorida.com/sunbiz/ (If work performed in the State).
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E-Verify/Immigration Affidavit (Memorandum of Understanding).
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Selection Committee
Scoring Sheet (STEP 1)
RPS #: 18-7432-CZ
Title: Coastal Engineering
Name of Firm Gary McAplin Amy Patterson Barry Williams Dayne Atkinson Margaret
Bishop Total Scores Final Rank
Aptim Environmental Infrastructure LLC 95 90 88 81 82 436.00 1
Humiston Moore Engineers 92 81 90 80 92 435.00 2
Taylor Engineering, Inc.83 85 86 82 86 422.00 3
Stantec Consulting Services, Inc.66 83 78 79 91 397.00 4
W.F. Baird Associates Ltd.81 77 81 69 79 387.00 5
Cummins Cederberg, Inc.86 68 79 72 77 382.00 6
Atkins North America Inc.72 74 80 74 76 376.00 7
Coastal Engineering Consultants Inc.67 72 86 75 74 374.00 8
Q. Grady Minor 64 79 72 70 76 361.00 9
Jacobs Engineering, Inc.70 70 65 69 73 347.00 10
Hans Wilson Associates, Inc.65 60 75 59 78 337.00 11
JR Evans Engineering, Inc.60 66 58 65 69 318.00 12
KAPCO Consulting 0 15 30 35 22 102.00 13
Procurement Professional Evelyn Colon
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