Agenda 09/24/2019 Item #16C 3 (Award Contract #19-7583 NESA Wellfield)09/24/2019
EXECUTIVE SUMMARY
Recommendation to approve the selection committee’s rankings and to authorize staff to enter into
contract negotiations with the top-ranked firm, CDM Smith, Inc., for Request for Professional
Services No. 19-7583, “NESA Wellfield” (Project 70194).
OBJECTIVE: To obtain professional engineering design services for the Northeast Service Area
(“NESA”) wellfield. This solicitation is for the design, permitting and construction administrative
services for wells to be constructed during various phases of the NESA infrastructure improvements, that
will result in a quality, best value project to serve water customers with full regulatory compliance,
reliability, and sustainability.
CONSIDERATIONS: The proposed scope of work under Project No. 70194, Northeast Utility Facility,
is consistent with the FY2019 Budget approved by the Board of County Commissioners on September 20,
2018.
On November 29, 2005 (Agenda Item 10C), the Board Approved Work Order # CDM -3593-06-01 to
CDM Smith, Inc., for professional services related to the development of wellfields to serve the Northeast
Treatment Facilities. The growth and population projections for Collier County during the planning
period in October 2007 showed a slower rate of growth than previously projected, and that trend
continued through 2009. On January 26, 2010 (Agenda Item 16C2), the Board decided to hibernate the
Northeast Facilities Program.
On July 10, 2018 (Agenda Item 11B), the Board approved the advertisement of a Resolution to expand the
Collier County Water-Sewer District’s Service Area to coincide with the unincorporated area permitted
by Chapter 2003-353, Laws of Florida, the special act that created the Collier County Water-Sewer
District.
As land development activity accelerates in the northeast portion of Collier County, the Collier County
Water-Sewer District will be constructing infrastructure to provide potable water, wastewater and
irrigation quality water to future residents and businesses. It is currently planned that multiple raw water
sources will or may be used to supply the future Water Treatment Plant. Reverse osmosis was the
original proposed technology for treatment of groundwater from the brackish water zone(s) to be blended
with water treated by Ion Exchange from the fresh water zone(s). The initial wellfield may be constructed
near the water treatment plant, as previously designed, or other off-site water sources. As the water
demand for this area increases, wells will be added as needed. The proposed agreement for negotiation
will include all wells in this service area.
On March 7, 2019, the Procurement Services Division released notices of Request for Professional
Services 19-7583 for the NESA Wellfield. The County sent notices to 15,763 firms, 129 firms
downloaded the solicitation documents, and staff received three (3) proposals by the April 15, 2019 due
date. All three firms were found to be responsive and responsible. The selection committee met on June
10, 2019, and as described in step 1 of the solicitation documents, the committee scored each of the
proposals and shortlisted the following top three firms to move on to step 2: CDM Smith, Inc., TKW
Consulting Engineers, Inc., and WSP USA, Inc.
On June 27, 2019, the selection Committee reconvened for st ep 2, presentations were given, and the
committee ranked the firms as follows:
16.C.3
Packet Pg. 1312
09/24/2019
Rank Name of Firm
1 CDM Smith. Inc.
2 TKW Consulting Engineers, Inc.
3 WSP USA Inc.
Staff is recommending negotiations with the top ranked firm, CDM Smith.
FISCAL IMPACT: There is no fiscal impact associated with this action. Once negotiations are
completed and approved, the source of funding for the future contract is available in the FY2019 capital
budget. The source of funding is the Water User Fee Fund (412).
GROWTH MANAGEMENT IMPACT: This project meets current Growth Management Plan
standards to ensure the adequacy and availability of viable public facilities.
LEGAL CONSIDERATIONS: This item is approved as to form and legality, and requires majority
vote for Board approval. -SRT
RECOMMENDATION: To approve the selection committee’s final ranking of professional
engineering consultants and to authorize staff to enter into negotiations with the top ranked firm, CDM
Smith, Inc., for Request for Professional Services 19-7583, “NESA Wellfield,” Project 70194, and if an
agreement cannot be reached with that firm, to continue negotiating with the remaining firms in ranked
order. Staff will bring a proposed agreement to the Board for approval following the conclusion of
negotiations.
Prepared By: Alicia Abbott, E.I., Project Manager, Engineering & Project Management Division,
Public Utilities Department
ATTACHMENT(S)
1. 19-7583 NORA (PDF)
2. 19-7583 Final Rank (PDF)
3. 19-7583 Solicitation (PDF)
16.C.3
Packet Pg. 1313
09/24/2019
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.C.3
Doc ID: 9888
Item Summary: Recommendation to approve the selection committee’s rankings and to authorize
staff to enter into contract negotiations with the top-ranked firm, CDM Smith, Inc., for Request for
Professional Services No. 19-7583, “NESA Wellfield” (Project 70194).
Meeting Date: 09/24/2019
Prepared by:
Title: Project Manager – Public Utilities Planning and Project Management
Name: Alicia Abbott
08/21/2019 2:47 PM
Submitted by:
Title: Division Director - Public Utilities Eng – Public Utilities Planning and Project Management
Name: Tom Chmelik
08/21/2019 2:47 PM
Approved By:
Review:
Water Steve Messner Additional Reviewer Completed 08/21/2019 4:03 PM
Water Pamela Libby Additional Reviewer Completed 08/21/2019 4:13 PM
Public Utilities Operations Support Joseph Bellone Additional Reviewer Completed 08/21/2019 4:19 PM
Public Utilities Planning and Project Management Tom Chmelik Additional Reviewer Completed 08/21/2019 4:26 PM
Procurement Services Opal Vann Level 1 Purchasing Gatekeeper Completed 08/22/2019 8:05 AM
Public Utilities Operations Support Tara Castillo Additional Reviewer Completed 08/22/2019 8:12 AM
Public Utilities Planning and Project Management Benjamin Bullert Additional Reviewer Completed 08/22/2019 9:50 AM
Procurement Services Evelyn Colon Additional Reviewer Completed 08/22/2019 10:00 AM
Public Utilities Planning and Project Management Craig Pajer Additional Reviewer Completed 08/22/2019 10:50 AM
Wastewater Beth Johnssen Additional Reviewer Completed 08/22/2019 5:07 PM
Procurement Services Geoff Thomas Additional Reviewer Completed 08/26/2019 1:04 PM
Procurement Services Ted Coyman Additional Reviewer Completed 08/28/2019 6:04 AM
Public Utilities Department Drew Cody Additional Reviewer Completed 08/28/2019 12:47 PM
Public Utilities Department Drew Cody Level 1 Division Reviewer Completed 09/03/2019 4:41 PM
Public Utilities Department George Yilmaz Level 2 Division Administrator Review Completed 09/04/2019 3:09 PM
County Attorney's Office Scott Teach Level 2 Attorney Review Completed 09/10/2019 11:04 AM
16.C.3
Packet Pg. 1314
09/24/2019
Office of Management and Budget Laura Wells Level 3 OMB Gatekeeper Review Completed 09/10/2019 12:18 PM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 09/12/2019 9:33 AM
Office of Management and Budget Susan Usher Additional Reviewer Completed 09/12/2019 4:59 PM
County Manager's Office Nick Casalanguida Level 4 County Manager Review Completed 09/14/2019 12:44 PM
Board of County Commissioners MaryJo Brock Meeting Pending 09/24/2019 9:00 AM
16.C.3
Packet Pg. 1315
16.C.3.a
Packet Pg. 1316 Attachment: 19-7583 NORA (9888 : Approve the Selection Committee rankings and authorize staff to negotiate with CDM Smith, Inc.)
Selection Committee
Final Ranking Sheet
RPS #: 19-7583
Title: Design Services for the Northeast Service Area Wellfield
Name of Firm
Committee
Member
Alicia Abbott
Committee
Member
Pam Libby
Committee
Member
Liz Woods
Committee
Member
Chad Ward
Committee
Member
Tony Barone
Total
Selection
Committee
Final Rank
CDM SMITH Inc.1 2 2 1 1 7 1.0000
TKW Consulting Engineers Inc.2 1 1 2 3 9 2.0000
WSP USA Inc.3 3 3 3 2 14 3.0000
Procurement Professional Geoff Thomas
Step 1: Upon direction by the Procurement professional, the individual selection committee member should provide their ranking of the
proposals (from highest being number one (1) to lowest.
Step 2: The procurement professional will review the mathematically calculated final rank and discuss the rank order and determine if
consensus is reached.
Page 1 of 1
16.C.3.b
Packet Pg. 1317 Attachment: 19-7583 Final Rank (9888 : Approve the Selection Committee rankings and authorize staff to
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
REQUEST FOR PROFESSIONAL SERVICES (RPS)
In accordance with Florida Statute 287.055
Consultants’ Competitive Negotiation Act
FOR
Design Services for the NESA Wellfield
RPS NO.: 19-7583
EVELYN COLON, PROCUREMENT STRATEGIST
PROCUREMENT SERVICES DIVISION
3295 TAMIAMI TRAIL EAST, BLDG C-2
NAPLES, FLORIDA 34112
TELEPHONE: (239) 252-2667
evelyn.colon@colliercountyfl.gov (Email)
This proposal solicitation document is prepared in a Microsoft Word format (rev 8/16/17). Any
alterations to this document made by the Consultant may be grounds for rejection of proposal,
cancellation of any subsequent award, or any other legal remedies available to the Collier County
Government.
16.C.3.c
Packet Pg. 1318 Attachment: 19-7583 Solicitation (9888 : Approve the Selection Committee rankings and authorize staff to negotiate with CDM Smith, Inc.)
SOLICITATION PUBLIC NOTICE
REQUEST FOR PROFESSINAL
SERVICES (RPS) NUMBER:
19-7583
PROJECT TITLE: Design Services for the NESA Wellfield
RPS OPENING DAY/DATE/TIME: April 8, 2019 at 3:00 P.M.
PLACE OF RPS OPENING: Procurement Services Division
3295 Tamiami Trail East, Bldg. C-2
Naples, FL 34112
All proposals shall be submitted online via the Collier County Procurement Services Division Online Bidding System:
https://www.bidsync.com/bidsync-cas/
INTRODUCTION
As requested by the Public Utilities Planning and Project Management Division (hereinafter, the “Division”), the Collier County
Board of County Commissioners Procurement Services Division (hereinafter, “County”) has issued this Request for P rofessional
Services (hereinafter, “RPS”) with the intent of obtaining proposals from interested and qualified Consultants in accordance with the
terms, conditions and specifications stated or attached. The Consultant, at a minimum, must achieve the requirements of the
Specifications or Scope of Work stated.
BACKGROUND
On December 14, 2004, as Agenda Item 10E, the Board of County Commissioners (Board) approved Contract No. 04 -3673 for
professional services related to the design of the Northeast Regional Water Reclamation Facility (NERWRF) and the Northeast
Regional Water Treatment Plant (NERWTP). Subsequently, on November 29, 2005, Agenda Item 10C, the Board Approved a Work
Order #CDM-3593-06-01, to CDM Smith for professional services related to the development of wellfields to se rve the Northeast
Treatment Facilities. The growth and population projections for Collier County during the planning period in October 2007 sh owed
a slower rate of growth than previously projected, and that trend continued through 2009. On January 26, 201 0, as Agenda Item 16C2,
the Board decided to hibernate the Northeast Facilities Program. Recently, on July 10, 2018, as Agenda Item 11.B, the Board approved
the advertisement of a Resolution to expanding the Collier County Water -Sewer District’s Service Area to coincide with the
unincorporated area permitted by Chapter 2003-353, Laws of Florida.
As land development activity accelerates in the northeast portion of Collier County, the Collier County Water-Sewer District will be
constructing infrastructure to provide potable water, wastewater and irrigation quality (IQ) water to future residents and businesses.
This solicitation is for the design, permitting and services during construction for wells to be constructed during various phases of the
infrastructure improvements.
A raw water supply wellfield, electrical duct banks and associated pipelines were previously designed by CDM Smith, however design
changes will be required based on the capacity needs of each phase. A drilling and testing program was done previously, and the supply
potential of the Lower Tamiami (freshwater), Hawthorn Zone I (fresh/brackish), and Lower Hawthorn aquifers (brackish water) w ere
evaluated. Results of the original test program allowed for conceptual design of the original planned first phase. This documentation
will be provided as well as the final design documents. The deep Injection wells were previously designed by Entrix (formerly Water
Resource Solutions) as a subconsultant to Carollo Engineers.
It is currently planned that multiple raw water sources will or may be used to supply the future Water Treatment Plant. Reverse osmosis
(RO) was the original proposed technology for treatment of groundwater from the brackish water zone(s) to be blended with water treated
by Ion Exchange (IE) from the fresh water zone(s). The initial wellfield may be constructed near the water treatment plant (WTP), as
previously designed, or other off-site water sources. As the water demand for this area increases, wells will be added as needed. This
contract will include all types of wells including but not limited to potable water, raw water, irrigation water, ASR and deep injection
disposal wells.
The design of each wellfield and other general services, may be require d individually or collectively as funding permits. The
design should be of a nature that it can be replicated for other wellfields that may be constructed. Each phase should be pla nned
to meet current anticipated needs until the project is completed.
TERM OF CONTRACT
County reserves the right to modify this scope during negotiations for budgetary reasons.
16.C.3.c
Packet Pg. 1319 Attachment: 19-7583 Solicitation (9888 : Approve the Selection Committee rankings and authorize staff to negotiate with CDM Smith, Inc.)
A Work Order will be issued for all projects. Board Approval will be required for projects greater than $200,000.
The contract term, if an award is made is intended to be for three (3) years with two (2) one (1) year renewal option.
Prices shall remain firm for the initial term of the awarded contract.
Surcharges will not be accepted in conjunction with this award, and such charges should be incorporated into the pricing structure.
DETAILED SCOPE OF WORK
Scope of Services
The scope of services for each phase may include but is not limited to engineering services for each well site, well, wellhead equipment
and raw water transmission mains including route studies, preliminary and final designs, preparation of construction documents, bidding
services, project management and services during construction.
1. Preliminary Engineering
2. Surveying and Geotechnical Investigation
3. Hydraulic Modeling
4. Design
5. Permitting
6. Bidding Services
7. Services during Construction
8. Additional Services
The existing wellfield design, geotechnical studies, drilling and testing program results, are to be reviewed. As much as fe asibly
possible the existing CDM Smith design and data should be used and may be relied upon to facilitate the design of each phase .
Design services will include but is not limited to:
➢ Design of the well sites, and supply wells (with two or three completed wells at each well site) including wellheads, pumps
and ancillary equipment.
➢ Design of transmission pipeline systems to include two raw water pipelines (one for fresh water and one for brackish water),
and a well maintenance waste line
➢ Design of potable water, raw water, and irrigation water wells and appurtenances
➢ Design of Deep Injection Wells and appurtenances
➢ Design of monitoring wells
➢ Design of ASR wells and appurtenances
➢ Design of electrical duct banks to be placed in the corridor with the pipelines.
➢ Design of an electrical distribution system and instrumentation/control system to serve the remote well sites.
➢ Design of backup power supplies
The scope of work includes but is not limited to the following:
Preliminary Engineering
Review of all existing plans specifications, data, and a summary of the findings. The work should include (but not be limited to) inventory
of private wells, hydraulic modeling, surveying, soil borings, subsurface explorations, and any other similar investigations necessary for
establishing a baseline from which to proceed with the design of the project. Prepare Basis of Design Report (BODR) for each project
phase presenting a narrative of the proposed work, consultants’ recommendation for proceeding with detailed design, preliminary estimate
of construction costs, and a preliminary project schedule.
Basis of Design Report
Consultant will prepare and submit to the County a Basis of Design Report (BODR). The BODR will summarize the results of the
evaluations and will include an adequate design that can be used to start the permit application process:
• Well pump requirements with design conditions of flow and head.
• Wellhead details, including typical site layout, piping layout, materials, electrical requirements with variable frequency dr ives
(VFDs).
• Primary power and power distribution system requirements.
• Typical power system details, trenching requirements, pull boxes, etc.
• Transmission main alignment.
• Pipe materials, linings and protective coatings.
• Pipe structural design criteria and methods.
• Collier County standards for pipe bedding and backfill requirements.
16.C.3.c
Packet Pg. 1320 Attachment: 19-7583 Solicitation (9888 : Approve the Selection Committee rankings and authorize staff to negotiate with CDM Smith, Inc.)
• Thrust restraint design criteria.
• Main appurtenances.
• Special crossing preliminary design arrangements
60% Design Documents
Upon receiving final acceptance of the Design Report from COUNTY, CONSULTANT will commence with the preparation of the
60 percent design contract documents (drawings and technical specifications) for the project. Improvements to be designed pe r the
recommended criteria presented in the basis of design report.
Cost Estimate (60% Completion Level)
CONSULTANT will prepare cost estimates intended to provide COUNTY with an up to date progress estimate of projected probable
construction costs. Eight (8) hard copies, Microsoft Schedule and PDF format electronic copy of the estimates will be prepar ed and
forwarded to COUNTY at the 60 percent design completion stage.
Final Design Documents
Based on input received from COUNTY at review meetings during the preliminary design phase and associated design reviews
CONSULTANT will prepare the proposed final (90 percent) contract documents.
Acceptance of Final Contract Documents
One master set of originals and electronic copies in MSWord format and PDF format of the final (100% complete) contract
documents, will be forwarded to COUNTY for final acceptance prior to bid.
Construction Bid Services
1. CONSULTANT may assist COUNTY in developing criteria and documentation associated with the prequalification of
acceptable construction contractors prior to issuing the contract documents for bidding.
2. CONSULTANT may assist COUNTY in securing bid and:
3. Provide interpretation and clarification of Contract Documents during bidding;
4. Attend pre-bid meeting with prospective bidders;
5. Assist COUNTY in evaluating bids or proposals and in assembling and awarding contracts for construction, materials,
equipment and services;
6. Assist COUNTY in evaluating bidder’s previous experience, if necessary;
7. Prepare and issue addenda as appropriate to interpret or clarify contract documents.
8. Provide COUNTY with a recommendation as to the acceptability of subcontractors, suppliers and other persons and
organizations proposed by the bidders for those portions of the work as to which such acceptability is required by the
Contract Documents.
Construction Contract Administration
Pre-construction Conference and Progress Meetings
Consult with COUNTY and Contractors as reasonably required and necessary with regard to construction of the Project. Consultation
will include attendance at the pre-construction conference and monthly coordination meetings with COUNTY, the Resident Project
Representative and the Contractor.
Contract Interpretation and Clarifications
Issue interpretations and clarifications of Contract Documents during construction and evaluate requests for substitutions or
deviations from the Contract Documents. Notify COUNTY of any such requested deviations or substitutions and when reasonably
necessary, provide COUNTY with a recommendation concerning same.
Shop Drawings
Review shop drawings, diagrams, illustrations, catalog data, schedules and samples, the results of laboratory tests and inspections,
and other data that Contractors are required to submit for conformance with the design concept of the Project and compliance with
the provisions of the Contract Documents. x
Record Drawings
Prepare and submit to COUNTY upon completion of construction of Project, five (5) sets of signed and sealed record drawings, one
(1) set of reproducible record drawing, MSWord format and PDF format copies of the work constructed and electronically on
AutoCAD disks (current COUNTY version), including those changes made during the construction process, using information
supplied by the Contractors and other data which can reasonably be verified by CONSULTANT's personnel. Construction
engineering and inspection (CEI) services will be provided to the C OUNTY by others under a separate Work Order or County
Inspection Staff. It is assumed that the CEI firm will review contractor mark -ups to the contract documents, monthly throughout the
construction period. It is further assumed that the Contractor will provide as-built contract documents to the CONSULTANT for use
in preparing reproducible and electronic record drawings.
16.C.3.c
Packet Pg. 1321 Attachment: 19-7583 Solicitation (9888 : Approve the Selection Committee rankings and authorize staff to negotiate with CDM Smith, Inc.)
Post Design and Services during Construction
The CONSULTANT is expected to provide an experienced, competent engineer(s) for the types of work in this section of the project.
The following activities outline the post design and services during construction to be provided during the construction and project
close-out phase of the project:
a. Schedule and attend all progress meetings and conferences with the County and contractors only as directed by the
Owner. Prepare agenda and distribute meeting minutes. Coordinate all subsequent start up, design resolution,
differing field conditions, and punch list walk through meetings. Prepare a list of issues needing resolution after each
meeting and ensure that they are fulfilled.
b. Coordinate all construction field activities with the operational staff with adequate notice and coordination so as not
to interfere with operations of the facility and the ability to provide potable water services to our customers as directed
by the Owner.
c. Review and evaluate the proposed construction schedule and the schedule of values used for progress payment
purposes. Provide input and recommendations to the Public Util ities project manager and operations staff.
d. Coordinate all construction and design issues with the Owner, CEI, and contractor as directed by the Owner.
e. Provide timely review, recommendations and approval of shop drawings, submittal information and O&M Manu als.
f. Respond to Requests for Information from the contractor within three working days. Coordinate requests with Public
Utilities project manager and operational staff.
g. Provide construction contract administration consisting of:
i. Review of payment applications,
ii. Review of construction schedule updates and field progress,
iii. Review of change order requests and preparation of work directives and change orders,
iv. Assistance in administration of additional work under the Contract Allowance Bid item.
v. Review record drawings for completeness and accuracy on a daily basis.
vi. Review contractor’s as built/record drawing progress.
vii. Prepare final O&M manuals.
viii. Certify project/contract completion.
ix. Attend start-ups.
x. Provide and/or coordinate training to plant personnel.
xi. Prepare, sign, and seal final record drawings.
xii. Certify to SFWMD and FDEP that the project and permit conditions have been finalized.
h. Provide operational coordination to assist the County to maintain continuous compliance with FDEP requirements
and to maintain water production.
i. Conduct periodic site observation of construction as necessary and/or directed by Owner to achieve the tasks and
scope of work in this RFP and provide reports with photographs to the County via electronic E -mails.
j. Provide engineering professional(s) experienced in well systems to perform the tasks in this RPS and to professionally
respond to questions.
k. Attend project meetings to monitor progress, respond to field issues, communicate with the contractor, and coordinate
communications with the contractor and Public Utilities project manager and operational staff.
l. Coordinate with Owner and contractor during the transition period upon commencement of responsibilities for these
services.
Additional Services
Surveying
Consultant will retain the services of a qualified, experienced surveying firm to accomplish surveying required for the transmission main
design. Land surveying services will be performed under the direction and control of a Florida Registered Professional Land Surveyor and
will be in accordance with Chapter 21HH-6, Florida Administrative Code: Minimum Technical Standards for Land Surveying.
Geotechnical Investigations
Consultant will retain an experienced, qualified geotechnical engineering firm to conduct the following geotechnical investigations along
the entire route of the transmission main. Conduct laboratory chemical testing for corrosion control investigations at appropriate intervals
along the transmission main, consisting of moisture, resistivity (ohm-cm), total alkalinity, sulfate, chloride, pH, and redox potential.
RESPONSE FORMAT AND SCORING CRITERIA FOR DEVELOPMENT OF SHORTLIST:
Proposals must be assembled, at minimum, in the order of the Evaluation Criteria listed or your proposal
may be deemed non-responsive
16.C.3.c
Packet Pg. 1322 Attachment: 19-7583 Solicitation (9888 : Approve the Selection Committee rankings and authorize staff to negotiate with CDM Smith, Inc.)
Evaluation Criteria Maximum Points
1. Ability of Professional Personnel 20 Points
2. Certified Minority Business Enterprise 5 Points
3. Past Performance 25 Points
4. Project Approach, Willingness to Meet Time and Budget Requirements 20 Points
5. Location 10 Points
6. Recent, Current, and Projected Workloads of the Firm 20 Points
TOTAL POSSIBLE POINTS 100 Points
For complete explanation of each evaluation criteria, please see the file titled “RPS Instructions” included with this
advertisement.
VENDOR CHECKLIST
Vendor should check off each of the following items as the necessary action is completed (please see, Form 2: Vendor
Check List):
The Solicitation Submittal has been signed.
All applicable forms have been signed and included, along with licenses to complete the requirements of the project.
Required Reference Questionnaires have been completed for previous projects and included with the proposal.
Any addenda have been signed and included.
All grant requirements have been reviewed and forms completed (if applicable).
Division of Corporations - Florida Department of State – http://dos.myflorida.com/sunbiz/ (If work performed in the State).
E-Verify/Immigration Affidavit (Memorandum of Understanding).
16.C.3.c
Packet Pg. 1323 Attachment: 19-7583 Solicitation (9888 : Approve the Selection Committee rankings and authorize staff to negotiate with CDM Smith, Inc.)