Agenda 09/24/2019 Item #16A10 (FDOT Beautification Grant Application for Pine Ridge Rd to Gulf Park Dr)09/24/2019
EXECUTIVE SUMMARY
Recommendation to approve the submittal of a Beautification Grant application to the Florida
Department of Transportation for a project in which Collier County will be reimbursed, up to
$103,616.88, for median irrigation and landscaping improvements on State Road US 41 North (Pine
Ridge Road to Gulf Park Drive).
OBJECTIVE: To provide median irrigation and landscaping improvements to a portion of State Road
U.S. 41 North (Pine Ridge Road to Gulf Park Drive) with funding assistance from a Florida Highway
Beautification Council (FHBC) grant and to provide maintenance activity in accordance with the terms of
the Agreement.
CONSIDERATIONS: If awarded the grant would provide for the improvements on State Road U.S. 41
North (Road ID: 03010000, Mile Post 7.256 to Mile Post 5.824) between Pine Ridge Road to Gulf Park
Drive, at an installation cost of approximately $103,616.88.
The Florida Highway Beautification Council grant applicants are to be submitted on October 1, 2019. If
awarded, Collier County’s request for $103,616.88 will be earmarked by the Florida Department of
Transportation for the Fiscal Year 2020 Florida Highway Beautification Grant program. The grant will
address plant replacements, irrigation renovations, and Hurricane Irma replacements.
Project Milestones Dates
Board Approval of Grant Application September 24, 2019
FDOT Florida Highway
Beautification Application Due
October 1, 2019, 5:00 pm
FDOT Selection Letter of Acceptance Approximately December 2019
BCC Acceptance of Grant Award January 2020
Final Completion of Plans; FDOT
Approval/BCC Approval of Grant and
Attachments
March 2020
Project Completion December 2020
The Florida Highway Beautification Council grant applicants are to be submitted on October 1, 2019. If
awarded, Collier County’s request for $103,616.88 will be earmarked by the Florida Department of
Transportation Beautification Grants for the Fiscal Year 2019-2020. Applicants may submit an unlimited
number of grant applications, for any number of project sites. Each grant will be limited to a maximum of
10% of the total Florida Department of Transportation’s beautification grants budget or not to exceed
$105,306.00. The grant will address plant replacements, irrigation renovations, and Hurricane Irma
replacements.
FISCAL IMPACT: If awarded, grant funds, in the amount of 103,616.88, would be appropriated in
Grant Fund (711). Matching funds are not required but encouraged. The local contribution is estimated at
$103,343, consisting of design and ongoing maintenance costs, are available in Landscape Capital Fund
(112), Operating Project (31112).
As an existing roadway segment, US 41 North (Pine Ridge to Gulf Park Drive), the annual maintenance
has been included in the FY20 budget within Landscape Capital Fund (112), Operating Project (31112).
Source of funds will be Unincorporated General Fund.
16.A.10
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09/24/2019
GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated with this
Executive Summary.
LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney, is approved as to
form and legality, and requires majority vote for approval. -JAK
RECOMMENDATION: That the Board approves the submittal of a Beautification Grant application to
the Florida Department of Transportation for a project in which Collier County will be reimbursed, up to
$103,616.88, for median irrigation and landscaping improvements on State Road US 41 North (Pine
Ridge Road to Gulf Park Drive).
Prepared by: Pamela Lulich, Landscape Operations Manager, Road Maintenance Division
ATTACHMENT(S)
1. 1_Graphic Proposal_Collier County_US41NPh1_2019r1 (PDF)
2. 2__v001_Chairman (PDF)
3. Beautification Grant App Part II (PDF)
4. 4_Resolution - FDOT Highway Beautification - JAK signed (PDF)
5. 5_Collier x4 Grant Applications-Authorization Letter (PDF)
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09/24/2019
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.A.10
Doc ID: 9804
Item Summary: Recommendation to approve the submittal of a Beautification Grant application
to the Florida Department of Transportation for a project in which Collier County will be reimbursed, up
to $103,616.88, for median irrigation and landscaping improvements on State Road US 41 North (Pine
Ridge Road to Gulf Park Drive).
Meeting Date: 09/24/2019
Prepared by:
Title: Manager - Landscape Operations – Growth Management Department
Name: Pamela Lulich
08/15/2019 9:55 AM
Submitted by:
Title: Dept Head - Growth Management – Growth Management Department
Name: Thaddeus Cohen
08/15/2019 9:55 AM
Approved By:
Review:
Road Maintenance Joseph Delate Additional Reviewer Completed 08/15/2019 10:37 AM
Growth Management Department Christine Arnold Level 1 Reviewer Completed 08/15/2019 11:21 AM
Road Maintenance Albert English Additional Reviewer Completed 08/20/2019 3:02 PM
Capital Project Planning, Impact Fees, and Program Management Gloria Herrera Additional Reviewer Completed 08/20/2019 3:51 PM
Growth Management Operations Support Christopher Johnson Additional Reviewer Completed 08/21/2019 9:19 AM
Growth Management Operations Support Heather Meyer Additional Reviewer Completed 08/21/2019 11:40 AM
Growth Management Department Gene Shue Additional Reviewer Completed 08/21/2019 4:01 PM
Growth Management Department Thaddeus Cohen Department Head Review Completed 08/21/2019 5:25 PM
County Attorney's Office Jeffrey A. Klatzkow Level 2 Attorney Review Completed 08/22/2019 9:54 AM
Growth Management Department Jeanne Marcella Deputy Department Head Review Skipped 08/26/2019 10:18 AM
Grants Erica Robinson Level 2 Grants Review Completed 09/03/2019 10:11 AM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 09/03/2019 10:44 AM
Office of Management and Budget Laura Wells Level 3 OMB Gatekeeper Review Completed 09/10/2019 1:20 PM
Budget and Management Office Ed Finn Additional Reviewer Completed 09/13/2019 10:22 AM
Grants Therese Stanley Additional Reviewer Completed 09/16/2019 8:33 AM
County Manager's Office Nick Casalanguida Level 4 County Manager Review Completed 09/16/2019 1:57 PM
16.A.10
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09/24/2019
Board of County Commissioners MaryJo Brock Meeting Pending 09/24/2019 9:00 AM
16.A.10
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16.A.10.a
Packet Pg. 936 Attachment: 1_Graphic Proposal_Collier County_US41NPh1_2019r1 (9804 : Board approves an FDOT Beautification Grant for US 41 North (Pine
Rule 14-40.020 F.A.C. STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
BEAUTIFICATION GRANT APPLICATION
Part I
650-050-10
PRODUCTION SUPPORT
07/18
GENERAL INSTRUCTIONS: Statutory requirements for the Beautification Grant Program are found in Section 339.2405, Florida
Statutes. Within Rule Chapter 14-40, Florida Administrative Code, are sections dealing with the grant application process, grant award
process, and funding, construction, and maintenance of beautification projects. These doc uments can be reviewed on the FDOT
website, http://www.fdot.gov/designsupport/highwaybeautification/.
When a decision is made to apply for a Beautification Grant, please immediately notify the District Grant Coordinator. A directory of
Grant Coordinators is posted on the program website. The Grant Coordinator will provide guidance, and help ensure that no
Department projects are in conflict with the grant project. Grant applications for landscape projects in conflict with other Department
projects will not be accepted.
SUBMISSION: Please complete all items in this application. A complete grant application includes digital copies of the following:
1) One illustrative plan proposal. The illustrative proposal can include existing site photos, sketches or renderings, and
any narrative and labels to accurately describe the project. The plan must be legible when printed at 11”x17” size. Only one
page will be accepted.
2) Form 650-050-10, Application Form, Part I
3) Form 650-050-10, Application Form, Part II (Submit a pdf of the excel document)
4) A copy of the signed resolution
5) Letter of Authorization from the Department
6) Optional letters of support
To be eligible for a grant, digital copies of the above 6 items are to be submitted online by October 1, 5pm EST. (If October 1 falls on
a weekend or holiday, the deadline will be the next following business day.) Late or incomplete applications, or any addendums or
changes will not be accepted.
Grant applicants should contact the District Grant Coordinator at least one week prior to the deadline to gain access to the online
system that will accept the online submission of applications.
DIGITAL FILE ORGANIZATION: Include only the 6 files listed above in the online submission. If multiple pages are to be included,
package the files together into one file. For instance, if multiple letters of support are to be submitted, scan and bundle a ll of the
letters into one .pdf file. There is a 250 MB maximum file size allowed for each attachment. Clearly mark the files using the following
naming methodology: 0_Submission Name_Grant Applicant_Year
Example:
1_GraphicProposal_Florida City_2017 4_Resolution_FloridaCity_2017
2_ApplicationFormPt1_Florida City_ 2017 5_LetterofAuthorization_FloridaCity_2017
3_ApplicationFormPt2_FloridaCity_2017 6_LettersofSupport_FloridaCity_2017
ATTRIBUTES: Grant Reviewers will evaluate the proposed beautification project on the following attributes: Aesthetic Value, Cost
Effectiveness, Feasibility of Installation and Maintenance, Compliance with State and Federal Regulations, Litter Prevention, Level of
Local Support, Context Appropriateness, Low Maintenance & High Impact, Appropriate Plant Palette, and other factors.
APPLICANT INFORMATION:
Applicant Name (Local Government Entity as defined in Section 11.45, F.S. or a local beautification council as established in
accordance with Section 339.2405(9), F.S.): Collier County Growth Management Department Road Maintenance Division Landscape
Section
Contact Name: Pamela J. Lulich Position or Title:Landscape Operations Manager
Street Address: 2885 Horseshoe Drive South City:Naples Zip:34104
Phone #: (239) 252-6291 Contact’s Email: Pamela.Lulich@CollierCountyFl.gov
This application is for a grant in current fiscal year:YES REDI Community (Yes/No):NO
16.A.10.b
Packet Pg. 937 Attachment: 2__v001_Chairman (9804 : Board approves an FDOT Beautification Grant for US 41 North (Pine Ridge Road - Gulf Park Drive))
PROJECT SUMMARY:
County: Collier City: Naples
U.S./S.R.#: 41/ID: 03010000 Local Name: US 41 North (Gulf Park Drive to Vanderbilt Beach Road)
Length of Project: 1.271 Miles (Miles or Feet)
From: Mile Post 5.824 /Gulf Park Drive
(Must indicate mileposts and visible landmarks, i.e. intersections)
To: Mile Post 4.553 / Vanderbilt Beach Road
(Must indicate mileposts and visible landmarks, i.e. intersections)
GRANT SUMMARY (See Form 650-050-10, Part II):
Amount requested: $103,522.75
Applicant’s match: $113,109.00
Estimated Total Project Cost: $216,631.75
APPLICANT ASSURANCES: The person preparing this Application should initial each of the following to indicate that the Application
is complete.
All existing agreements between applicant and Department are in good standing.
Resolution: The applicant’s governing body (local government entity, as defined in Section 11.45, F.S.) must have
passed a resolution or resolutions approving the grant application and authorizing the individual who signs the grant
application for the applicant to execute agreements and documents associated with the grant and maintenance of
the landscape project. A copy of such resolution or resolutions must be included with the application.
Applicant has reviewed the State of Florida Beautification Grant Standard Agreement, form 650-050-010, part 3,
language.
The Application is complete as listed on page one of this form.
The Project will meet all the Department of Transportation requirements pursuant to Rule 14-40.003.
PREVIOUS GRANTS: Describe the locations and dates of Beautification Grants received in the pa st ten (10) years. Have the project
locations been maintained and cared for? Please describe the status of past projects. Fiscal Year 2015 Highway Beautification Grant
for Collier Blvd (437227-1-74-01); JPA I-75 at Immokalee Interchange (FM #433809 1 58 01) - 2013 : Projects are maintained through
the Collier County Landscape Beautification Master Plan
The undersigned hereby certifies that all requirements of the grant program are understood, and that all information provided with
this grant application is true and correct, and represents the desires of the local government entity where the project will be
installed.
Signature: _____________________________________________ Date:
16.A.10.b
Packet Pg. 938 Attachment: 2__v001_Chairman (9804 : Board approves an FDOT Beautification Grant for US 41 North (Pine Ridge Road - Gulf Park Drive))
Position/Title: Board of County Commissioners Collier County, Florida / Chairman
16.A.10.b
Packet Pg. 939 Attachment: 2__v001_Chairman (9804 : Board approves an FDOT Beautification Grant for US 41 North (Pine Ridge Road - Gulf Park Drive))
Rule 14-40.020 F.A.C.STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
BEAUTIFICATION GRANT APPLICATION
Part II
650-050-10
PRODUCTION SUPPORT
3/18
Grant Applicant:
Plant Common Name Plant Botanical Name
Installed
Size Quantity
Wholesale
Cost
Installation
Multiplier
Unit Cost to
purchase and
install Total
African Iris Dietes bicolor 1 gallon 614 2$ 2.5 6.00$ 3,684.00$
Perennial Peanut Arachis glabrata 1 gallon 6692 2$ 2.5 6.00$ 40,152.00$
Spider Lilies Hymenocallis latifolia 3 gallon 51 6$ 2.5 15.63$ 796.88$
Southern Live Oak Quercus virginiana 'Cathedral'200 gallon 6 1,250$ 2.5 3,125.00$ 18,750.00$
Royal Palm Roystonea elata 6' gw., 28' oa ht 2 200.00$ 2.5 500.00$ 1,000.00$
-$ -$
-$ -$
Irrigation System & Adjustments (LS) 1 3,000$
Mulch (2 cu. Ft. bags) 6200 4.50$ 27,900$
Clearing & Grubbing (S.Y.) 2667 2.00$ 5,334$
Maintenance of Traffic (LS) 1 3,000$
103,616.88$ Total Eligible Grant Costs
Item Unit Quantity Unit Price Total
Design Fee Each 1 13,763.00$ 13,763.00$
Establishment Period Costs (From Part B) Each 12 6,500.00$ 78,000.00$
Electricity Month 12 150.00$ 1,800.00$
Water Monthly 12 65.00$ 780.00$
Controllers Each 2 4,500.00$ 9,000.00$
103,343.00$ Total Ineligible Grant Costs(Matching Funds)
206,959.88$ Grand Total Project Estimate
Maintenance Activity
(1) Year
Establishment
Period Costs
1,000.00$ 1,000.00$
1,255.00$ 1,255.00$
46,624.72$ 46,624.72$
4,184.00$ 4,184.00$
566.00$ 566.00$
400.00$ 7,350.00$
Street Cleaning 10,633.70$ 10,633.70$
Trash Removal 10,633.70$ 10,633.70$
Irrigation System Maintenance 1,000.00$ 1,000.00$
1,250.00$ -$
-$ -$
$77,547 $83,247 Totals
$2,158,725
Ineligible Grant Costs (Matching Costs) (cost of water, cost for electricity, cost for plant establishment and maintenance, hardscape items, design fee)
*This information should be the most accurate and complete information that is available. If plant species are not known, refer to the concept plan to provide the size and type of plant, such as
broadleaf deciduous tree, flowering tree, large shrub, ground cover, etc.. Select a multiplier that most closely reflects the estimated cost of labor and materials to install the plants. Applying the
multiplier to the unit wholesale cost of plants will provide an estimate for total plant cost that includes the cost of the plants, fertilizers, soil amendments, mulches, staking, and labor to install.
Estimated Costs associated with the establishment period are not included in eligible grant costs.
Collier County Growth Management Department Road Maintenance Division: US 41 North (Pine Ridge Road to Gulf Park Drive)
Plant Items*
Other Items
Part A: Estimated Project Construction Costs
Eligible Grant Costs (plants and installation (labor, soil amendments, staking), irrigation system and installation (including any method proposed to transport/deliver water to the plants)
Total Estimated Project Maintenance Costs
Cost for Routine Maintenance following the
One (1) Year Establishment Period
Water
Part B: Estimated Project Maintenance Costs
This part is for use solely by the applicant, to estimate the cost of long term care. No costs for maintenance are paid for by the grant. Grant applicants are responsible for the cost of first year
establishment and long term care of the landscape material.
Mowing/Edging
25Number of Years to Maintain
Other
Weeding
Fertilizing
Pruning and Trimming
Mulch
Maintenance of Traffic
16.A.10.c
Packet Pg. 940 Attachment: Beautification Grant App Part II (9804 : Board approves an FDOT Beautification Grant for US 41 North (Pine Ridge Road - Gulf Park Drive))
16.A.10.d
Packet Pg. 941 Attachment: 4_Resolution - FDOT Highway Beautification - JAK signed (9804 : Board approves an FDOT Beautification Grant for US 41 North
Florida Department of Transportation
RON DESANTIS
GOVERNOR 801 N. Broadway Avenue
Bartow, FL 33830
KEVIN J. THIBAULT, P.E.
SECRETARY
www.fdot.gov
August 15, 2019
Pamela J. Lulich, PLA, CPM
Landscape Operations Manager
2885 Horseshoe Drive South
Naples Florida 34104
Pam,
Collier County has requested authorization from the Department to proceed with a Beautification Grant
for the year of 2020 for the proposed landscape improvements at the following locations as listed:
1. US41 North (Pine Ridge to Gulf Park Drive); Scope: Converting irrigation wiring from 2-wire to multi-
wire, upgrade to DC controllers, replace landscape destroyed by Irma, add new irrigation components as
needed
2. US41 North (Gulf Park Drive to Vanderbilt Beach Road) ; Scope: Converting irrigation wiring
from 2-wire to multi-wire, upgrade to DC controllers, replace landscape destroyed by Irma, add new
irrigation components as needed
3. 951 (Jolley Bridge to McIlevane Bay Bridge); Scope: Replace landscape destroyed by Irma, review
roadway to ID sightline issues, replace plants in these areas as needed
4. 951 (Mainsail to Fiddler's Creek); Scope: Replace landscape destroyed by Irma, this was an FDOT
grant project in 2017 that reached final acceptance about one month before the storm; there was major
damage.
Upon examination of District One’s five year Work Plan we have found no proposed FDOT projects,
roadway or landscape, that will conflict with the proposed beautification projects as identified in project
limits and scope as stated.
This Letter of Authorization allows the Collier County to proceed with their Beautification Grant
submittal for the year of 2020. Please retain a copy for your records. A copy of this letter will be required
to be submitted with your grant application.
Sincerely,
Darryl Richard, RLA
District One Beautification Grant Coordinator
16.A.10.e
Packet Pg. 942 Attachment: 5_Collier x4 Grant Applications-Authorization Letter (9804 : Board approves an FDOT Beautification Grant for US 41 North (Pine