Agenda 09/24/2019 Item #16A 2 (Supplemental Agreement #2 to LAP Agreement for CC Traffic Management Center)09/24/2019
EXECUTIVE SUMMARY
Recommendation to approve Supplemental Agreement # 2 to LAP Agreement 436971-1-98-01,
giving Collier County's Traffic Management Center approval to procure all required traffic count
station equipment and accessories needed; to authorize expenditures exceeding $50,000 to purchase
the required equipment including repairs and upgrades through a single/sole source procurement;
and to authorize expenditures of approximately $50,000 per fiscal year, through FY-2023, for
licensing, software, maintenance, replacement and repairs.
OBJECTIVE: To approve Supplemental Agreement #2 7.23.19, addendum to LAP Agreement 436971-
1-98-01, giving Collier County’s Traffic Management Center approval to procure all required traffic
count station equipment and accessories. Additionally, to have the Board of County Commissioners
authorize the use of Proprietary Product Certifications approved by Florida Department of Transportation
(FDOT), Collier County Procurement and Grants, for the acquisition of listed equipment below through a
Procurement Division approved Single Source Waiver, and approve the time extension granted by FDOT
for the expiration of LAP Agreement 436971-1-98-01 through October 31, 2020.
CONSIDERATIONS: As a requirement of the Intelligent Traffic System (ITS) Traffic Count Station
Update Project, the County applied for and obtained a Proprietary Product Certification from the Florida
Department of Transportation (FDOT), allowing the County to purchase traffic count station equipment
and requisite accessories as single source systems to enable the County to procure future repairs and
upgrades for those devices from the manufacturer. This new equipment will enable automation of the
vehicle traffic count process and alleviate the need for staff to manually lay count hoses across busy
arterials throughout the County.
The required equipment consists of:
• Wavetronix radar units, required accessories, software application and licenses,
• Intuicom EB-Series radio system and required accessories,
• M2M wireless modems and required accessories,
• Iteris Vantage Cards and required accessories,
• EDI Oracle 2 EC and required accessories,
• Cabinet and required accessories,
• Batteries and required accessories - 12V 450CCA 98 A.H. @20Hr or equivalent per cabinet,
• Solar panels and required accessories,
• Solar Charge Controllers and required accessories.
On October 10, 2017, the Board approved LAP Agreement No. 436971-98-01 (the “LAP Agreement”)
with the Florida Department of Transportation (FDOT), for the purchase of Traffic Count Station
equipment. The LAP Agreement was executed on December 11, 2017 effective date. In order to procure
all devices and accessories required for Traffic Count Stations to capture and report vehicle count data,
we have been asked by FDOT, County Procurement and County Grants to have the Collier County Board
of County Commissioners explicitly approve and authorize the addendum listing the equipment, the use
of Sole Source Waivers and FDOT’s Proprietary Product Certification and the Budget Amendment in the
amount of $453,469 dollars to be reimbursed by FDOT.
FISCAL IMPACT: Budget Amendments have already been approved by the Board on October 10,
2017, Item 16.A.19 in the amount of $340,000, on February 26, Item 16.A.6 in the amount of $113,469,
for a combined total of $453,469 within the Transportation Grant Fund 711, Project 33537. The funding
source is the Federal Highway Authority (FHWA); whereby, these grant dollars are passed through the
16.A.2
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09/24/2019
Florida Department of Transportation (FDOT) via the Local Area Project (LAP) agreement. (Project No.
33537)
An estimated amount of $50,000 will be required annually through FY-2025 for Licensing, Software,
Maintenance, Replacement and Repairs of Traffic Count Station equipment.
GROWTH MANAGEMENT IMPACT: This recommendation is consistent with the County’s Growth
Management objectives and produces no negative impact.
LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires majority vote
for Board approval. --JAK
RECOMMENDATION: To approve Supplemental Agreement #2 to LAP Agreement 436971-1-98-01,
giving Collier County's Traffic Management Center approval to procure all required Traffic Count Station
equipment and accessories needed for these systems to function as designed; to authorize expenditures
exceeding $50,000 through single/sole source waivers to purchase this equipment including repairs and
upgrades by the manufacturer, as supported by the Proprietary Product Certifications obtained from
Florida Department of Transportation (FDOT); and to authorize expenditures of approximately $50,000
per fiscal year, through FY-2023, for licensing, software, maintenance, replacement and repairs.
Prepared by Pierre-Marie Beauvoir, Signal Systems Network Specialist, Transportation Engineering
Division, Growth Management Department
ATTACHMENT(S)
1. LAP Agreement - Traffic Counts Station (PDF)
2. 436971-1 Executed LAP Agreement & NTP (PDF)
3. 436971-1 Executed Supplemetal Agreement (PDF)
4. 436971-1 Proprietary Product Certification Approved (PDF)
5. 436971-1 Proprietary Product Certification_10-9-18 - M2M Wireless Router (PDF)
6. Approved Single Source Waiver - Wavetronix (PDF)
7. Approved FY19 Waiver Request 136 - M2M Dynamics (PDF)
8. Approved Waiver Request 391 - Temple (Iteris) (PDF)
9. Waiver Request 421 - Intuicom (PDF)
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09/24/2019
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.A.2
Doc ID: 9723
Item Summary: Recommendation to approve Supplemental Agreement #2 to LAP Agreement
436971-1-98-01, giving Collier County's Traffic Management Center approval to procure all required
traffic count station equipment and accessories needed; to authorize expenditures exceeding $50,000 to
purchase the required equipment including repairs and upgrades through a single/sole source
procurement; and to authorize expenditures of approximately $50,000 per fiscal year, through FY-2023,
for licensing, software, maintenance, replacement and repairs.
Meeting Date: 09/24/2019
Prepared by:
Title: Signal Systems Network Specialist – Transportation Engineering
Name: Pierre Beauvoir
08/07/2019 11:08 AM
Submitted by:
Title: Division Director - Transportation Eng – Transportation Engineering
Name: Jay Ahmad
08/07/2019 11:08 AM
Approved By:
Review:
Growth Management Department Christine Arnold Level 1 Reviewer Completed 08/07/2019 11:24 AM
Procurement Services Opal Vann Level 1 Purchasing Gatekeeper Completed 08/07/2019 12:05 PM
Transportation Engineering Jay Ahmad Additional Reviewer Completed 08/13/2019 3:12 PM
County Attorney's Office Sandra Herrera Additional Reviewer Completed 08/14/2019 10:09 AM
Capital Project Planning, Impact Fees, and Program Management Rookmin Nauth Additional Reviewer Completed 08/14/2019 6:35 PM
Facilities Management Leandro Goicoechea Additional Reviewer Completed 08/27/2019 4:11 PM
Growth Management Department Anthony Khawaja Additional Reviewer Completed 08/27/2019 4:37 PM
Growth Management Operations Support Christopher Johnson Additional Reviewer Completed 08/29/2019 4:10 PM
Procurement Services Ted Coyman Additional Reviewer Completed 09/02/2019 12:28 PM
Procurement Services Sara Schneeberger Additional Reviewer Completed 09/05/2019 3:38 PM
Procurement Services Catherine Bigelow Additional Reviewer Completed 09/05/2019 3:43 PM
Growth Management Department Jeanne Marcella Deputy Department Head Review Skipped 08/22/2019 10:00 AM
Grants Erica Robinson Level 2 Grants Review Completed 09/06/2019 1:02 PM
Growth Management Department Jeanne Marcella Department Head Review Completed 09/10/2019 12:47 PM
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County Attorney's Office Scott Teach Level 2 Attorney Review Completed 09/12/2019 3:43 PM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 09/13/2019 9:46 AM
Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 09/13/2019 11:47 AM
Grants Therese Stanley Additional Reviewer Completed 09/13/2019 1:22 PM
County Manager's Office Nick Casalanguida Level 4 County Manager Review Completed 09/14/2019 12:25 PM
Board of County Commissioners MaryJo Brock Meeting Pending 09/24/2019 9:00 AM
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16.A.2.a
Packet Pg. 683 Attachment: LAP Agreement - Traffic Counts Station (9723 : 436971-1 Supplemental Agreement #2)
16.A.2.a
Packet Pg. 684 Attachment: LAP Agreement - Traffic Counts Station (9723 : 436971-1 Supplemental Agreement #2)
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Packet Pg. 685 Attachment: LAP Agreement - Traffic Counts Station (9723 : 436971-1 Supplemental Agreement #2)
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Packet Pg. 686 Attachment: LAP Agreement - Traffic Counts Station (9723 : 436971-1 Supplemental Agreement #2)
16.A.2.a
Packet Pg. 687 Attachment: LAP Agreement - Traffic Counts Station (9723 : 436971-1 Supplemental Agreement #2)
16.A.2.a
Packet Pg. 688 Attachment: LAP Agreement - Traffic Counts Station (9723 : 436971-1 Supplemental Agreement #2)
16.A.2.b
Packet Pg. 689 Attachment: 436971-1 Executed LAP Agreement & NTP (9723 : 436971-1 Supplemental Agreement #2)
16.A.2.b
Packet Pg. 690 Attachment: 436971-1 Executed LAP Agreement & NTP (9723 : 436971-1 Supplemental Agreement #2)
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Packet Pg. 691 Attachment: 436971-1 Executed LAP Agreement & NTP (9723 : 436971-1 Supplemental Agreement #2)
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Packet Pg. 692 Attachment: 436971-1 Executed LAP Agreement & NTP (9723 : 436971-1 Supplemental Agreement #2)
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Packet Pg. 693 Attachment: 436971-1 Executed LAP Agreement & NTP (9723 : 436971-1 Supplemental Agreement #2)
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Packet Pg. 694 Attachment: 436971-1 Executed LAP Agreement & NTP (9723 : 436971-1 Supplemental Agreement #2)
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Packet Pg. 695 Attachment: 436971-1 Executed LAP Agreement & NTP (9723 : 436971-1 Supplemental Agreement #2)
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Packet Pg. 696 Attachment: 436971-1 Executed LAP Agreement & NTP (9723 : 436971-1 Supplemental Agreement #2)
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Packet Pg. 697 Attachment: 436971-1 Executed LAP Agreement & NTP (9723 : 436971-1 Supplemental Agreement #2)
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Packet Pg. 698 Attachment: 436971-1 Executed LAP Agreement & NTP (9723 : 436971-1 Supplemental Agreement #2)
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Packet Pg. 699 Attachment: 436971-1 Executed LAP Agreement & NTP (9723 : 436971-1 Supplemental Agreement #2)
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Packet Pg. 700 Attachment: 436971-1 Executed LAP Agreement & NTP (9723 : 436971-1 Supplemental Agreement #2)
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Packet Pg. 701 Attachment: 436971-1 Executed LAP Agreement & NTP (9723 : 436971-1 Supplemental Agreement #2)
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Packet Pg. 702 Attachment: 436971-1 Executed LAP Agreement & NTP (9723 : 436971-1 Supplemental Agreement #2)
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Packet Pg. 703 Attachment: 436971-1 Executed LAP Agreement & NTP (9723 : 436971-1 Supplemental Agreement #2)
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Packet Pg. 704 Attachment: 436971-1 Executed LAP Agreement & NTP (9723 : 436971-1 Supplemental Agreement #2)
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Packet Pg. 705 Attachment: 436971-1 Executed LAP Agreement & NTP (9723 : 436971-1 Supplemental Agreement #2)
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Packet Pg. 706 Attachment: 436971-1 Executed LAP Agreement & NTP (9723 : 436971-1 Supplemental Agreement #2)
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Packet Pg. 707 Attachment: 436971-1 Executed LAP Agreement & NTP (9723 : 436971-1 Supplemental Agreement #2)
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Packet Pg. 708 Attachment: 436971-1 Executed LAP Agreement & NTP (9723 : 436971-1 Supplemental Agreement #2)
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Packet Pg. 709 Attachment: 436971-1 Executed LAP Agreement & NTP (9723 : 436971-1 Supplemental Agreement #2)
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Packet Pg. 710 Attachment: 436971-1 Executed LAP Agreement & NTP (9723 : 436971-1 Supplemental Agreement #2)
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Packet Pg. 711 Attachment: 436971-1 Executed LAP Agreement & NTP (9723 : 436971-1 Supplemental Agreement #2)
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Packet Pg. 712 Attachment: 436971-1 Executed LAP Agreement & NTP (9723 : 436971-1 Supplemental Agreement #2)
16.A.2.b
Packet Pg. 713 Attachment: 436971-1 Executed LAP Agreement & NTP (9723 : 436971-1 Supplemental Agreement #2)
16.A.2.c
Packet Pg. 714 Attachment: 436971-1 Executed Supplemetal Agreement (9723 : 436971-1 Supplemental Agreement #2)
16.A.2.c
Packet Pg. 715 Attachment: 436971-1 Executed Supplemetal Agreement (9723 : 436971-1 Supplemental Agreement #2)
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Packet Pg. 716 Attachment: 436971-1 Executed Supplemetal Agreement (9723 : 436971-1 Supplemental Agreement #2)
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Packet Pg. 717 Attachment: 436971-1 Executed Supplemetal Agreement (9723 : 436971-1 Supplemental Agreement #2)
16.A.2.c
Packet Pg. 718 Attachment: 436971-1 Executed Supplemetal Agreement (9723 : 436971-1 Supplemental Agreement #2)
16.A.2.d
Packet Pg. 719 Attachment: 436971-1 Proprietary Product Certification Approved (9723 : 436971-1 Supplemental Agreement #2)
16.A.2.d
Packet Pg. 720 Attachment: 436971-1 Proprietary Product Certification Approved (9723 : 436971-1 Supplemental Agreement #2)
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Packet Pg. 721 Attachment: 436971-1 Proprietary Product Certification Approved (9723 : 436971-1 Supplemental Agreement #2)
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Packet Pg. 722 Attachment: 436971-1 Proprietary Product Certification Approved (9723 : 436971-1 Supplemental Agreement #2)
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Packet Pg. 723 Attachment: 436971-1 Proprietary Product Certification Approved (9723 : 436971-1 Supplemental Agreement #2)
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Packet Pg. 724 Attachment: 436971-1 Proprietary Product Certification Approved (9723 : 436971-1 Supplemental Agreement #2)
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Packet Pg. 725 Attachment: 436971-1 Proprietary Product Certification Approved (9723 : 436971-1 Supplemental Agreement #2)
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Packet Pg. 726 Attachment: 436971-1 Proprietary Product Certification Approved (9723 : 436971-1 Supplemental Agreement #2)
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Packet Pg. 727 Attachment: 436971-1 Proprietary Product Certification Approved (9723 : 436971-1 Supplemental Agreement #2)
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Packet Pg. 728 Attachment: 436971-1 Proprietary Product Certification Approved (9723 : 436971-1 Supplemental Agreement #2)
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Packet Pg. 733 Attachment: 436971-1 Proprietary Product Certification Approved (9723 : 436971-1 Supplemental Agreement #2)
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Packet Pg. 734 Attachment: 436971-1 Proprietary Product Certification Approved (9723 : 436971-1 Supplemental Agreement #2)
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Packet Pg. 735 Attachment: 436971-1 Proprietary Product Certification Approved (9723 : 436971-1 Supplemental Agreement #2)
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Packet Pg. 736 Attachment: 436971-1 Proprietary Product Certification Approved (9723 : 436971-1 Supplemental Agreement #2)
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Packet Pg. 737 Attachment: 436971-1 Proprietary Product Certification Approved (9723 : 436971-1 Supplemental Agreement #2)
16.A.2.e
Packet Pg. 738 Attachment: 436971-1 Proprietary Product Certification_10-9-18 - M2M Wireless Router (9723 : 436971-1 Supplemental Agreement #2)
16.A.2.e
Packet Pg. 739 Attachment: 436971-1 Proprietary Product Certification_10-9-18 - M2M Wireless Router (9723 : 436971-1 Supplemental Agreement #2)
16.A.2.e
Packet Pg. 740 Attachment: 436971-1 Proprietary Product Certification_10-9-18 - M2M Wireless Router (9723 : 436971-1 Supplemental Agreement #2)
16.A.2.e
Packet Pg. 741 Attachment: 436971-1 Proprietary Product Certification_10-9-18 - M2M Wireless Router (9723 : 436971-1 Supplemental Agreement #2)
16.A.2.e
Packet Pg. 742 Attachment: 436971-1 Proprietary Product Certification_10-9-18 - M2M Wireless Router (9723 : 436971-1 Supplemental Agreement #2)
16.A.2.e
Packet Pg. 743 Attachment: 436971-1 Proprietary Product Certification_10-9-18 - M2M Wireless Router (9723 : 436971-1 Supplemental Agreement #2)
Instructions
Collier County
Waiver Request Form
Completed waiver requests accompanied by any associated backup documentation (sole source letter, business case, etc.) must
be submitted to the division’s Procurement Strategist for any procurement, without competition, in excess of $3,000. Waiver
requests greater than $50,000 will require approval by the Board of County Commissioners.
Sole source refers to a procurement where the selection of one particular supplier to the exclusion of all others may be based on
having only one supplier in the market place, proprietary technology, copyright, patent, or a supplier’s unique capability.
Single source refers to a procurement directed to one source because of standardization, warranty,geographic territory, or other
factors, even though other competitive sources may be available.
Requester Name:Division:
Item/Service:Vendor Name:
Fiscal Year:Requested
date range: ______________
1RWWR([FHHG
$PRXQWper
Fiscal Year:
Is there an agreement
associated with this Yes No
Waiver?
Sole Source:Single Source:One Time Purchase:Multiple Purchases:
Description of Purchase: Enter a description of the item(s) items that will be purchased under this waiver.
Purpose: Describe in detail, the public purpose of the requested item(s) and why it is essential to County operations.
How was the decision made to use this vendor?Describe in detail if a formal standardization process was performed via
Procurementorifthereisahistoricalprecedenceestablishedfortheuseoftheproduct,pleaseexplainpurchaseandusehistory
and the current level of County investment in the product.
What is the cost/benefit of using, or continuing to use, this vendor for this product(s)?Describe savings or benefit of staying
with this firm and the additional cost or down side of switching to another provider.
Market research and market alternatives: When was the last time a market evaluation was performed to determine if either the
technology or vendor offerings have changed? When will your next evaluation be performed?
Citing the definitions provided at the top of this form, why is this either a Sole Source or a Single Source?
If a sole source please provide a letter from the manufacturer indicating so, or indicating a controlled distribution to only one
authorized source. If a Single Source please elaborate and justify.
Pierre Beauvoir Growth Management
Wavetronix SmartSensor HD Wavetronix
19 FY23 $340,000.00
■■
Wavetronix SmartSensor HD line of Digital Wave Radars, accessories and Maintenance.
To provide vehicle traffic count equipment for collection of Annual Average Daily Traffic count
data for planning and congestion mitigation.
Collier County Traffic Operations staff has accumulated years of experience in the deployment
and maintenance of the Wavetronix SmartSensor HD Units.
The County currently uses 27 Wavetronix SmartSensor HD unites to provide count data
throughout Collier County. The API (Application Program Interface) has also been written to
convert Wavetronix date into MS2's (Midwestern Software Solutions) database format.
No Market research needed for the following reason: 1.The current systems' manufacturer, Wavetronix only authorizes
this item to be used with their system. 2. A "Proprietary Product certification was sought and awarded to the County for
these items. (See attached)
Wavetronix is the only authorized vendor in the state of Florida for this product.
■
16.A.2.f
Packet Pg. 744 Attachment: Approved Single Source Waiver - Wavetronix (9723 : 436971-1 Supplemental Agreement #2)
Date of BCC standardization(if applicable):BCCItemnumber:
It is a felony to knowingly circumvent a competitive process for commodities or services by fraudulentlyspecifying sole
source. Florida Statute 838.22(2).
Requested by:Signature:Date:
Division Director:Signature:Date:
Procurement Strategist:Signature:Date:
Procurement Director:or designee Signature:Date:
For Procurement Use Only:
&XUUHQW)<BBBB Approval:Multi-Year Approval:Start End
Pierre Beauvoir
9/17/2018
Jay Ahmad
Sara Schneeberger
Catherine Bigelow
■09/25/2018 09/30/2023
BeauvoirPierre Digitally signed by BeauvoirPierre
Date: 2018.09.17 09:27:25 -04'00'
AhmadJay Digitally signed by AhmadJay
Date: 2018.09.19 10:02:05
-04'00'
SchneebergerSara
Digitally signed by SchneebergerSara
DN: dc=net, dc=colliergov, dc=bcc, ou=Divisions,
ou=ASD, ou=ASD Purchasing, ou=Purchasing User
Accounts, cn=SchneebergerSara,
email=SaraSchneeberger@colliergov.net
Date: 2018.09.25 14:40:58 -04'00'
Cat Bigelow Digitally signed by Cat Bigelow
DN: cn=Cat Bigelow, o=Collier County
Government, ou=Procurement Services,
email=catherinebigelow@colliergov.net, c=US
Date: 2018.09.27 08:55:58 -04'00'
16.A.2.f
Packet Pg. 745 Attachment: Approved Single Source Waiver - Wavetronix (9723 : 436971-1 Supplemental Agreement #2)
1
SchneebergerSara
From:BerriosMike
Sent:Wednesday, September 26, 2018 4:15 PM
To:BeauvoirPierre
Cc:SchneebergerSara; NauthRookmin; ScottTrinity
Subject:RE: Single Source Intuicom Waiver Form 09142018.J.pdf
Approved for purchase. Will not be supported by IT or connected to the agency network in any way.
Respectfully,
Mike Berrios, CPM, CISSP
Director
Information Technology Division
How can IT help you today?
NOTE: Email Address Has Changed
3299 Tamiami Trail East, Suite 600, Naples Florida 34112
Phone: 239.252.8334 Cell: 239.285.7821
From: BeauvoirPierre
Sent: Wednesday, September 26, 2018 2:55 PM
To: BerriosMike <Mike.Berrios@colliercountyfl.gov>
Cc: SchneebergerSara <Sara.Schneeberger@colliercountyfl.gov>; NauthRookmin <Rookmin.Nauth@colliercountyfl.gov>;
ScottTrinity <Trinity.Scott@colliercountyfl.gov>
Subject: RE: Single Source Intuicom Waiver Form 09142018.J.pdf
Mike,
Yes, these devices will only be used on the Traffic Management Center Network.
Respectfully,
Pierre-Marie Beauvoir
Signal Systems Network Specialist
| Traffic Management Center (TMC) | (239) 252-5000
| 2885 South Horseshoe Drive | Naples, FL 34104 |
| Phone: 239.252.6066 | Cell: 239.253.8441 | Fax: 239.252.5868
NOTE: Email Address Has Changed
Email: Pierre.Beauvoir@colliercountyfl.gov
16.A.2.f
Packet Pg. 746 Attachment: Approved Single Source Waiver - Wavetronix (9723 : 436971-1 Supplemental Agreement #2)
2
Under Florida Law, e-mail addresses are public records. If you do not want your e-mail address released in response to a public
records request, do not send electronic mail to this entity. Instead, contact this office by telephone or in writing.
From: BerriosMike
Sent: Wednesday, September 26, 2018 1:56 PM
To: BeauvoirPierre <Pierre.Beauvoir@colliercountyfl.gov>
Cc: SchneebergerSara <Sara.Schneeberger@colliercountyfl.gov>; NauthRookmin <Rookmin.Nauth@colliercountyfl.gov>;
ScottTrinity <Trinity.Scott@colliercountyfl.gov>
Subject: RE: Single Source Intuicom Waiver Form 09142018.J.pdf
Pierre,
Will these only be used on your transportation control network?
Respectfully,
Mike Berrios, CPM, CISSP
Director
Information Technology Division
How can IT help you today?
NOTE: Email Address Has Changed
3299 Tamiami Trail East, Suite 600, Naples Florida 34112
Phone: 239.252.8334 Cell: 239.285.7821
From: BeauvoirPierre
Sent: Wednesday, September 26, 2018 12:07 PM
To: BerriosMike <Mike.Berrios@colliercountyfl.gov>
Cc: SchneebergerSara <Sara.Schneeberger@colliercountyfl.gov>; NauthRookmin <Rookmin.Nauth@colliercountyfl.gov>;
ScottTrinity <Trinity.Scott@colliercountyfl.gov>
Subject: RE: Single Source Intuicom Waiver Form 09142018.J.pdf
Hi Mike,
I was asked to provide you with this information so you can review and approve our purchase of these Intelligent
Transportation System (ITS) devices from Wavetronix and Intuicom.
Respectfully,
Pierre-Marie Beauvoir
Signal Systems Network Specialist
| Traffic Management Center (TMC) | (239) 252-5000
| 2885 South Horseshoe Drive | Naples, FL 34104 |
16.A.2.f
Packet Pg. 747 Attachment: Approved Single Source Waiver - Wavetronix (9723 : 436971-1 Supplemental Agreement #2)
Instructions
Collier County
Waiver Request Form
Completed waiver requests accompanied by any associated backup documentation (sole source letter, business case, etc.) must
be submitted to the division’s Procurement Strategist for any procurement, without competition, in excess of $3,000. Waiver
requests greater than $50,000 will require approval by the Board of County Commissioners.
Sole source refers to a procurement where the selection of one particular supplier to the exclusion of all others may be based on
having only one supplier in the market place, proprietary technology, copyright, patent, or a supplier’s unique capability.
Single source refers to a procurement directed to one source because of standardization, warranty,geographic territory, or other
factors, even though other competitive sources may be available.
Requester Name:Division:
Item/Service:Vendor Name:
Fiscal Year:Requested
date range: ______________
1RWWR([FHHG
$PRXQWper
Fiscal Year:
Is there an agreement
associated with this Yes No
Waiver?
Sole Source:Single Source:One Time Purchase:Multiple Purchases:
Description of Purchase: Enter a description of the item(s) items that will be purchased under this waiver.
Purpose: Describe in detail, the public purpose of the requested item(s) and why it is essential to County operations.
How was the decision made to use this vendor?Describe in detail if a formal standardization process was performed via
Procurementorifthereisahistoricalprecedenceestablishedfortheuseoftheproduct,pleaseexplainpurchaseandusehistory
and the current level of County investment in the product.
What is the cost/benefit of using, or continuing to use, this vendor for this product(s)?Describe savings or benefit of staying
with this firm and the additional cost or down side of switching to another provider.
Market research and market alternatives: When was the last time a market evaluation was performed to determine if either the
technology or vendor offerings have changed? When will your next evaluation be performed?
Citing the definitions provided at the top of this form, why is this either a Sole Source or a Single Source?
If a sole source please provide a letter from the manufacturer indicating so, or indicating a controlled distribution to only one
authorized source. If a Single Source please elaborate and justify.
Pierre Beauvoir Growth Management
M2M Wireless Router M2M Dynamics
19 FY23 49,900
■■
M2M Wireless Router, accessories and Maintenance.
To provide connectivity from the Wavetronix SmartSensor HD units to the Collier County Traffic
Management Center.
The County has spent over a year researching and successfully resolving connectivity issues for mid-block
Wavetronix SmartSensor HD line of Digital Wave Radars with the M2M Wireless Router and accessories.
The County is currently utilizing the M2M system to provide wireless network connectivity from Wavetronix
sensors to the data application server at the TMC (Traffic Management Center). Without this technology, the
County would have to send staff to each Count Station locations to manually retrieve data on a daily basis.
The County has done Market research and tested alternatives for the last 3 years and have found the M2M Wireless
Router systems to be effective, innovative and upgradeable. We continue to look at the latest technologies for providing
connectivity from our remote devices back to our central database at the TMC.
This is a Single Source, for M2M is the only distributor for the product.
■
16.A.2.g
Packet Pg. 748 Attachment: Approved FY19 Waiver Request 136 - M2M Dynamics (9723 : 436971-1 Supplemental Agreement #2)
Date of BCC standardization(if applicable):BCCItemnumber:
It is a felony to knowingly circumvent a competitive process for commodities or services by fraudulentlyspecifying sole
source. Florida Statute 838.22(2).
Requested by:Signature:Date:
Division Director:Signature:Date:
Procurement Strategist:Signature:Date:
Procurement Director:or designee Signature:Date:
For Procurement Use Only:
&XUUHQW)<BBBB Approval:Multi-Year Approval:Start End
Pierre Beauvoir
7/17/2019
Jay Ahmad
7/17/2019
Sara Schneeberger
Catherine Bigelow
■07/23/2019 09/30/2023
BeauvoirPierre Digitally signed by BeauvoirPierre
Date: 2018.10.08 12:42:53 -04'00'
AhmadJay Digitally signed by AhmadJay
Date: 2019.07.17 13:55:25
-04'00'
SchneebergerSara Digitally signed by
SchneebergerSara
Date: 2019.07.23 14:57:58 -04'00'
Cat Bigelow Digitally signed by Cat Bigelow
DN: cn=Cat Bigelow, o=Collier County
Government, ou=Procurement Services,
email=catherinebigelow@colliergov.net, c=US
Date: 2019.07.26 09:56:57 -04'00'
16.A.2.g
Packet Pg. 749 Attachment: Approved FY19 Waiver Request 136 - M2M Dynamics (9723 : 436971-1 Supplemental Agreement #2)
Instructions
Completed waiver requests accompanied by any associated backup documentation (sole source letter, business case, etc.) must
be submitted to the division’s Procurement Strategist for any procurement, without competition, in excess of $3,000. Waiver
requests greater than $50,000 will require approval by the Board of County Commissioners.
Sole source refers to a procurement where the selection of one particular supplier to the exclusion of all others may be based on
having only one supplier in the market place, proprietary technology, copyright, patent, or a supplier’s unique capability.
Single source refers to a procurement directed to one source because of standardization, warranty, geographic territory, or other
factors, even though other competitive sources may be available.
Requester Name: Division:
Item/Service: Vendor Name:
Fiscal Year: Requested Date Range: Anticipated Cost per Fiscal Year:
Sole Source: Single Source: One Time Purchase: Multiple Purchases:
Description of Purchase:Enter a description of the item(s) items that will be purchased under this waiver.
Purpose:Describe in detail, the public purpose of the requested item(s) and why it is essential to County operations.
How was the decision made to use this vendor? Describe in detail if a formal standardization process was performed via
Procurement or if there is a historical precedence established for the use of the product, please explain purchase and use history
and the current level of County investment in the product.
What is the cost/benefit of using, or continuing to use, this vendor for this product(s)? Describe savings or benefit of staying
with this firm and the additional cost or down side of switching to another provider.
Market research and market alternatives: When was the last time a market evaluation was performed to determine if either the
technology or vendor offerings have changed? When will your next evaluation be performed?
Citing the definitions provided at the top of this form, why is this either a Sole Source or a Single Source?
If a sole source please provide a letter from the manufacturer indicating so, or indicating a controlled distribution to only one
authorized source. If a Single Source please elaborate and justify.
Collier County
Waiver Request Form
Pierre-Marie Beauvoir Growth Management
Iteris Vantage TS2-M Card Temple
18 FY18 $15,000.00
✔✔
Integrated TS-2 Bus Interface Unit (BIU) module per the following and per State of Florida Approved Products
List: lteris Vantage TS2-IM (TS2 Interface Module): 64 detector output channels, NEMA TS2 Publication
Standard compliant, Call Status LED's and diagnostics, Compatible with the Collier County lteris Video
Detection System.
To provide vehicle count functionality to Inductive Loops for the collection of Annual Average
Daily Traffic count data for planning and congestion mitigation.
Temple is the only authorized vendor in the state of Florida for this product.
Sole Source
No Market research needed for the following reason: 1.The current systems' manufacturer, Iteris only authorizes this item to
be used with their system. 2. A "Proprietary Product certification was sought and awarded to the County for these items. (See
attached)
Temple is the only authorized vendor in the state of Florida for this product. The current County
contract was not solicited with the required federal provisions and as such cannot be amended to
include federal provisions. The purchase must be made via sole source in order to include the
applicable federal provisions.
16.A.2.h
Packet Pg. 750 Attachment: Approved Waiver Request 391 - Temple (Iteris) (9723 : 436971-1 Supplemental Agreement #2)
Date of BCC standardization (if applicable): BCC Item number:
It is a felony to knowingly circumvent a competitive process for commodities or services by fraudulently specifying
sole source. Florida Statute 838.22(2).
Requested by: Signature: Date:
Division Director: Signature: Date:
Procurement Strategist: Signature: Date:
Procurement Director: Signature: Date:
For Procurement Use Only:
FY18 Approval: FY19 Approval: Multi-Year Approval:Start ____________ End ____________
RUGHVLJQHH
Pierre-Marie Beauvoir
BeauvoirPierre
Digitally signed by
BeauvoirPierre
Date: 2018.06.22 15:03:24
-04'00'6/22/18
Jay Ahmad
AhmadJay Digitally signed by AhmadJay
Date: 2018.07.05 15:05:22
-04'00'07/05/2018
Sara Schneeberger
saraschneeberge
r@colliergov.net
Digitally signed by
saraschneeberger@colliergov.net
DN: cn=saraschneeberger@colliergov.net
Date: 2018.07.18 14:36:47 -04'00'
Catherine Bigelow
Cat Bigelow Digitally signed by Cat Bigelow
DN: cn=Cat Bigelow, o=Collier County
Government, ou=Procurement Services,
email=catherinebigelow@colliergov.net, c=US
Date: 2018.07.25 11:21:30 -04'00'
✔7/18/2018 9/30/2023
16.A.2.h
Packet Pg. 751 Attachment: Approved Waiver Request 391 - Temple (Iteris) (9723 : 436971-1 Supplemental Agreement #2)
Instructions
Collier County
Waiver Request Form
Completed waiver requests accompanied by any associated backup documentation (sole source letter, business case, etc.) must
be submitted to the division’s Procurement Strategist for any procurement, without competition, in excess of $3,000. Waiver
requests greater than $50,000 will require approval by the Board of County Commissioners.
Sole source refers to a procurement where the selection of one particular supplier to the exclusion of all others may be based on
having only one supplier in the market place, proprietary technology, copyright, patent, or a supplier’s unique capability.
Single source refers to a procurement directed to one source because of standardization, warranty,geographic territory, or other
factors, even though other competitive sources may be available.
Requester Name:Division:
Item/Service:Vendor Name:
Fiscal Year:Requested
date range: ______________
1RWWR([FHHG
$PRXQWper
Fiscal Year:
Is there an agreement
associated with this Yes No
Waiver?
Sole Source:Single Source:One Time Purchase:Multiple Purchases:
Description of Purchase: Enter a description of the item(s) items that will be purchased under this waiver.
Purpose: Describe in detail, the public purpose of the requested item(s) and why it is essential to County operations.
How was the decision made to use this vendor?Describe in detail if a formal standardization process was performed via
Procurementorifthereisahistoricalprecedenceestablishedfortheuseoftheproduct,pleaseexplainpurchaseandusehistory
and the current level of County investment in the product.
What is the cost/benefit of using, or continuing to use, this vendor for this product(s)?Describe savings or benefit of staying
with this firm and the additional cost or down side of switching to another provider.
Market research and market alternatives: When was the last time a market evaluation was performed to determine if either the
technology or vendor offerings have changed? When will your next evaluation be performed?
Citing the definitions provided at the top of this form, why is this either a Sole Source or a Single Source?
If a sole source please provide a letter from the manufacturer indicating so, or indicating a controlled distribution to only one
authorized source. If a Single Source please elaborate and justify.
Pierre Beauvoir Growth Management
Intuicom Receiver/Transmitter Intuicom
19 FY23 150,000.00
■■
Intuicom Receiver/Transmitter, accessories and Maintenance.
To provide connectivity from the Wavetronix SmartSensor HD units to the Collier County Traffic
Management Center.
The County has spent over a year researching and successfully resolving connectivity issues for mid-block
Wavetronix SmartSensor HD line of Digital Wave Radars with the Intuicom Receiver/Transmitter and accessories.
The County is currently utilizing the Intuicom system to provide radio and network connectivity from Wavetronix sensors
to the intersection cabinets and the data application at the TMC (Traffic Management Center). Without this technology,
the County would have to send staff to each Count Station locations to manually retrieve data on a daily basis.
The County has done Market research and tested alternatives for the last 3 years and have found the Intuicom systems
to be effective. We continue to look at the latest technologies for providing connectivity from our remote devices back to
our central database at the TMC.
This is a Single Source, for the manufacturer has not authorized other to provide their products.
Additionally, we applied for and obtained a Proprietary Product Certification from FDOT (Florida
Department of Transportation) to use this system for the fulfillment of our LAP Agreement
436971-1-98-01.
■
16.A.2.i
Packet Pg. 752 Attachment: Waiver Request 421 - Intuicom (9723 : 436971-1 Supplemental Agreement #2)
Date of BCC standardization(if applicable):BCCItemnumber:
It is a felony to knowingly circumvent a competitive process for commodities or services by fraudulentlyspecifying sole
source. Florida Statute 838.22(2).
Requested by:Signature:Date:
Division Director:Signature:Date:
Procurement Strategist:Signature:Date:
Procurement Director:or designee Signature:Date:
For Procurement Use Only:
&XUUHQW)<BBBB Approval:Multi-Year Approval:Start End
Pierre Beauvoir
9/17/2018
Jay Ahmad
Sara Schneeberger
Catherine Bigelow
■09/25/2018 09/30/2023
BeauvoirPierre Digitally signed by BeauvoirPierre
Date: 2018.09.17 09:52:35 -04'00'
AhmadJay Digitally signed by AhmadJay
Date: 2018.09.19 10:02:48
-04'00'
SchneebergerSara
Digitally signed by SchneebergerSara
DN: dc=net, dc=colliergov, dc=bcc, ou=Divisions,
ou=ASD, ou=ASD Purchasing, ou=Purchasing User
Accounts, cn=SchneebergerSara,
email=SaraSchneeberger@colliergov.net
Date: 2018.09.25 14:44:12 -04'00'
Cat Bigelow Digitally signed by Cat Bigelow
DN: cn=Cat Bigelow, o=Collier County
Government, ou=Procurement Services,
email=catherinebigelow@colliergov.net, c=US
Date: 2018.09.27 08:56:30 -04'00'
16.A.2.i
Packet Pg. 753 Attachment: Waiver Request 421 - Intuicom (9723 : 436971-1 Supplemental Agreement #2)
1
SchneebergerSara
From:BerriosMike
Sent:Wednesday, September 26, 2018 4:15 PM
To:BeauvoirPierre
Cc:SchneebergerSara; NauthRookmin; ScottTrinity
Subject:RE: Single Source Intuicom Waiver Form 09142018.J.pdf
Approved for purchase. Will not be supported by IT or connected to the agency network in any way.
Respectfully,
Mike Berrios, CPM, CISSP
Director
Information Technology Division
How can IT help you today?
NOTE: Email Address Has Changed
3299 Tamiami Trail East, Suite 600, Naples Florida 34112
Phone: 239.252.8334 Cell: 239.285.7821
From: BeauvoirPierre
Sent: Wednesday, September 26, 2018 2:55 PM
To: BerriosMike <Mike.Berrios@colliercountyfl.gov>
Cc: SchneebergerSara <Sara.Schneeberger@colliercountyfl.gov>; NauthRookmin <Rookmin.Nauth@colliercountyfl.gov>;
ScottTrinity <Trinity.Scott@colliercountyfl.gov>
Subject: RE: Single Source Intuicom Waiver Form 09142018.J.pdf
Mike,
Yes, these devices will only be used on the Traffic Management Center Network.
Respectfully,
Pierre-Marie Beauvoir
Signal Systems Network Specialist
| Traffic Management Center (TMC) | (239) 252-5000
| 2885 South Horseshoe Drive | Naples, FL 34104 |
| Phone: 239.252.6066 | Cell: 239.253.8441 | Fax: 239.252.5868
NOTE: Email Address Has Changed
Email: Pierre.Beauvoir@colliercountyfl.gov
16.A.2.i
Packet Pg. 754 Attachment: Waiver Request 421 - Intuicom (9723 : 436971-1 Supplemental Agreement #2)
2
Under Florida Law, e-mail addresses are public records. If you do not want your e-mail address released in response to a public
records request, do not send electronic mail to this entity. Instead, contact this office by telephone or in writing.
From: BerriosMike
Sent: Wednesday, September 26, 2018 1:56 PM
To: BeauvoirPierre <Pierre.Beauvoir@colliercountyfl.gov>
Cc: SchneebergerSara <Sara.Schneeberger@colliercountyfl.gov>; NauthRookmin <Rookmin.Nauth@colliercountyfl.gov>;
ScottTrinity <Trinity.Scott@colliercountyfl.gov>
Subject: RE: Single Source Intuicom Waiver Form 09142018.J.pdf
Pierre,
Will these only be used on your transportation control network?
Respectfully,
Mike Berrios, CPM, CISSP
Director
Information Technology Division
How can IT help you today?
NOTE: Email Address Has Changed
3299 Tamiami Trail East, Suite 600, Naples Florida 34112
Phone: 239.252.8334 Cell: 239.285.7821
From: BeauvoirPierre
Sent: Wednesday, September 26, 2018 12:07 PM
To: BerriosMike <Mike.Berrios@colliercountyfl.gov>
Cc: SchneebergerSara <Sara.Schneeberger@colliercountyfl.gov>; NauthRookmin <Rookmin.Nauth@colliercountyfl.gov>;
ScottTrinity <Trinity.Scott@colliercountyfl.gov>
Subject: RE: Single Source Intuicom Waiver Form 09142018.J.pdf
Hi Mike,
I was asked to provide you with this information so you can review and approve our purchase of these Intelligent
Transportation System (ITS) devices from Wavetronix and Intuicom.
Respectfully,
Pierre-Marie Beauvoir
Signal Systems Network Specialist
| Traffic Management Center (TMC) | (239) 252-5000
| 2885 South Horseshoe Drive | Naples, FL 34104 |
16.A.2.i
Packet Pg. 755 Attachment: Waiver Request 421 - Intuicom (9723 : 436971-1 Supplemental Agreement #2)