Backup Documents 09/10/2019 Item #16A 6 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP •
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO 16 A 6
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1.
2.
3. County Attorney Office County Attorney Office C1/1)
) 49
4. BCC Office Board of County
Commissioners Vg/ / c\VS `j \
►aS
5. Minutes and Records Clerk of Court's Office /� I� fB CI In ' QM
PRIMARY CONTACT INFORMATION "l 1
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the
addressees above,may need to contact staff for additional or missing information.
Name of Primary Staff Gail Hambright/Coastal Zoning Phone Number 239-252-2966
Contact/ Department
Agenda Date Item was September 10,2019 Agenda Item Number 16A6
Approved by the BCC
Type of Document Change Order No. 1 to Florida Department Number of Original 1
Attached of Environmental Protection(FDEP) Documents Attached
Agreement No. 19C01
PO number or account
number if document is
to be recorded
PLEASE MAIL STAMPED COPY TO GAIL HAMBRIGHT & HEATHER MEYER
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A" in the Not Applicable column,whichever is Yes N/A (Not
appropriate. (Initial) Applicable)
I. Does the document require the chairman's original signature? N/A
2. Does the document need to be sent to another agency for additional signatures? If yes, N/A
provide the Contact Information(Name; Agency; Address; Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be G1-1
signed by the Chairman, with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's GH
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the GH
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip N/A
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on 9/10/19 and all changes made during the GH
meeting have been incorporated in the attached document. The County Attorney's
Office has reviewed the changes, if applicable.
9. Initials of attorney verifying that the attached document is the version approved by the /A is nod
' BCC, all changes directed by the BCC have been made, and the document is ready for the 9(1' option foll
Chairman's signature. 1"s line
I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised . . ;Revised 11/30/12
16A6
MEMORANDUM
Date: September 16, 2019
To: Gail Hambright, Accountant
Coastal Zone Management
From: Teresa Cannon, Deputy Clerk
Minutes & Records Department
Re: Change Order #1 for Agreement No. 19C01 w/FDEP
"Wiggins Pass Inlet Management Plan"
Attached is the original Agreement referenced above, (Item #16A6) approved by the
Board of County Commissioners Tuesday, September 10, 2019.
Please forward for additional signature and return a fully executed copy back
to the Minutes & Records Department for the Board's Official Records.
If you have any questions, please call me at 252-8411.
Thank you.
Attachment
16A6
MEMORANDUM
Date: September 16, 2019
To: Heather Meyer, Management/Budget Analyst
Operations Support Division
From: Teresa Cannon, Deputy Clerk
Minutes & Records Department
Re: Change Order #1 to Agreement No. 19CO1 w/FDEP
"Wiggins Pass Inlet Management Plan"
Attached for your records is one (1) scanned copy of the original of the document
referenced above, (Item #16A6) approved by the Board of County Commissioners
Tuesday, September 10 2019.
If you have any questions, please call me at 252-8411.
Thank you.
Attachment
1646
CHANGE ORDER NO. 1
DEP AGREEMENT NO. 19CO1
WIGGINS PASS INLET MANAGEMENT PLAN
LOCAL SPONSOR
Collier County
2685 South Horseshoe Drive,Unit 103
Naples,Florida 34104
This Agreement as entered into on October 1, 2018, and amended on April 17, 2019, is hereby
revised as follows:
WHEREAS,the Grantee has requested to revise the tasks in the Grant Work to revise budget
categories to the budget detail table and the Department has agreed.
NOW,THEREFORE, in consideration of the mutual benefits to be derived herefrom,the
DEPARTMENT and the LOCAL SPONSOR do hereby agree as follows:
Attachment 3-A,Revised Grant Work Plan is hereby deleted in its entirety and replaced with
Attachment 3-B,Revised Grant Work Plan, attached hereto and made a part of the Agreement. All
references in the Agreement to Attachment 3-A shall hereinafter refer to Attachment 3-B,Revised Grant
Work Plan.
All other terms and conditions of the Agreement shall remain unchanged.
REMAINDER OF PAGE LEFT BLANK INTENTIONALLY
DEP Agreement No. 19CO1,Change Order No. 1,Page 2 of 2
16A6
IN WITNESS WHEREOF,the parties have caused these presents to be duly executed,the day and
year last written below.
COLLIER COU Y FLORIDA DEPARTMENT OF
6t2 ENVIRONMENTAL PROTECTION
/11Pb
By: a
r�� �.�. By:
Title: !i•mmission Chair* Department of Environmental Protectih
Secretary or designee
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Print Name and Title � �� , Print Designee Name and Ti
Date: �VO\\`'--\ Date: - a 3- / q
FEID No. 59-6000558
*If someone other than the Commission Chair signs this Agreement,a resolution,statement or other
documentation authorizing that person to sign the Agreement on behalf of the County/City must
accompany the Agreement.
List of Attachments/Exhibits included as part of this Agreement:
Specify Type Letter/Number Description(include number of pages)
Attachment 3-B Revised Grant Work Plan(4 pages)
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SJane only,
Approved as to form and legality
Os* ' A 1 / 141, •
Assistant County Atto cy
DEP Agreement No. 19C01, Change Order No. 1, Page 2 of 2
16A6
DWRA Additional Signatures
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DEP Grant Manager
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DEP QC Reviler
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Local Sponsor may add additional signatures if needed below.
16A6
ATTACHMENT 3-B
REVISED GRANT WORK PLAN
PROJECT TITLE: Wiggins Pass Inlet Management Plan
PROJECT LOCATION: The Project is located between Department of Environmental Protection
(Department or DEP)reference monuments R16—RI7 along the Gulf of Mexico in Collier County,Florida.
PROJECT BACKGROUND: The initial phase of the latest Inlet Management Study was implemented in
2013 by dredging approximately 107,000 cubic yards for maintenance dredging and initial realignment of
the channel. In 2015, an interim maintenance dredging project excavated 13,000 cubic yards to clear the
shoal across the main inlet entrance channel. Per the IMS, Wiggins Pass is currently dredged at regular
intervals of approximately four years with optional interim dredging events every two years. FDEP has
approved the inlet management plan, which will be implemented starting with the 2018 maintenance
dredging event. Dredging of Wiggins Pass will be concurrent with the dredging of Doctors Pass as a means
for cost sharing of common costs.
PROJECT DESCRIPTION: The Project consists of design,construction and monitoring.
PROJECT ELIGIBILITY: The Department has determined that 100 percent of the non-federal Project
cost is eligible for state cost sharing. Therefore,the Department's financial obligation shall not exceed the
sum of$1,368,750 for this Project or up to 75 percent of the non-federal Project cost, if applicable, for the
specific eligible Project items listed,whichever is less.Any indicated federal cost sharing percentage is an
estimate and shall not affect the cost sharing percentages of the non-federal share. The parties agree that
eligibility for cost sharing purposes will be maintained pursuant to 62B-36, Florida Administrative Code
(F.A.C.).
The Local Sponsor will be responsible for auditing all travel reimbursement expenses based on the travel
limits established in Section 112.061,Florida Statutes(F.S.).
Pursuant to Sections 161.091 - 161.161, F.S., the Department provides financial assistance to eligible
governmental entities for beach erosion control and inlet management activities under the Florida Beach
Management Funding Assistance Program.
Pursuant to 62B-36.005(2)(d),F.A.C.,the Local Sponsor has resolved to support and serve as local sponsor,
has demonstrated a financial commitment,and has demonstrated the ability to perform the tasks associated
with the beach erosion control project as described herein.
The Project shall be conducted in accordance with the terms and conditions set forth under this Agreement,
all applicable Department permits and the eligible Project task items established below.All data collection
and processing, and the resulting product deliverables, shall comply with the standards and technical
specifications contained in the Department's Monitoring Standards for Beach Erosion Control Projects
(2014) and all associated state and federal permits, unless otherwise specified in the approved scope of
work for an eligible Project item. The monitoring standards may be found at:
https://floridaden.gov/sites/default/files/PhysicalMonitorinnStandards.pdf
One (1) electronic copy of all written reports developed under this Agreement shall be forwarded to the
Department,unless otherwise specified.
DEP Agreement No. 19CO1,Attachment 3-B,Page 1 of 4
16A6
Acronyms:
DEP—Florida Department of Environmental Protection
F.S.—Florida Statutes
F.A.C.—Florida Administrative Code
IMP—Inlet Management Plan
IMS-Inlet Management Study
TASKS and DELIVERABLES:
For all tasks identified below,the Local Sponsor will provide detailed scopes of work or a letter requesting
advance payment if authorized by Attachment 2, which shall include a narrative description of work to be
completed, a corresponding cost estimate and a proposed schedule of completion for the proposed work
and associated deliverables.Each scope of work shall be approved in writing by the DEP Project Manager
to be included into this work plan for reimbursement.
Task 1: Design
Task Description: The Local Sponsor will acquire professional services for the engineering and design of
the Project such as coastal engineering analyses, preparation of plans and specifications, physical and
environmental surveys,cultural resource surveys,design-level geotechnical services,sediment studies,inlet
studies, environmental analyses, orthophotography, plan formulations and for obtaining environmental
permits and other Project-related authorizations. The Local Sponsor will submit work products to the
appropriate State or Federal regulatory agencies as requested by the DEP Project Manager in order to be
eligible for reimbursement under this task.
Deliverable: Certification of Completion including documentation of submittal affirming that the final
design document was completed and submitted to the Department. For interim payment requests, a Task
Summary Report signed by the Local Sponsor must be submitted detailing work progress during the
payment request period.The Task Summary Report must include the dates and descriptions of all activities,
surveys and reports completed or in progress during the time period of the interim payment request.
Performance Standard: The DEP Project Manager will review the task deliverable and any associated
work products as necessary to verify they meet the specifications in the Grant Work Plan and this task
description.
Payment Request Schedule: Payment requests may be submitted after the deliverable is received and
accepted and may be submitted no more frequently than quarterly.
Task 2: Construction
Task Description: This task includes work performed and costs incurred associated with the placement of
fill material and/or the construction of erosion control structures within the Project area. Project costs
associated with eligible beach and inlet construction activities include work approved through construction
bids and/or construction-phase engineering and monitoring services contracts. Eligible costs may include
mobilization, demobilization, construction observation or inspection services,physical and environmental
surveys,beach fill,tilling and scarp removal,erosion control structures,mitigation reefs,dune stabilization
measures and native beach-dune vegetation. Construction shall be conducted in accordance with any and
all State or Federal permits.The Local Sponsor will submit work products to the appropriate State or Federal
regulatory agencies as requested by the DEP Project Manager in order to be eligible for reimbursement
under this task.
Deliverable: Certification of Completion by a Florida-registered Professional Engineer with
documentation of submittal to the Department affirming the construction task was completed in accordance
DEP Agreement No. 19C01,Attachment 3-B,Page 2 of 4
16A6
with construction contract documents. For interim payment requests, a Task Summary Report must be
submitted detailing activities completed during the payment request period. The Task Summary Report
signed by the Local Sponsor must include the dates and descriptions of all activities, surveys and reports
completed or in progress during the time period of the interim payment request.
Performance Standard: The DEP Project Manager will review the task deliverable and any associated
work products as necessary to verify they meet the specifications in the Grant Work Plan and this task
description.
Payment Request Schedule: Payment requests may be submitted after the deliverable is received and
accepted and may be submitted no more frequently than quarterly.
Task 3: Monitoring
State and federal monitoring required by permit is eligible for reimbursement pursuant to program statute
and rule. In order to comply with Florida Auditor General report 2014-064 regarding conflicts of interest
and to be consistent with Section 287.057(17)(a)(1), F.S., all monitoring data and statistical analysis must
be provided directly and concurrently from the monitoring contractor to the Department/Local Sponsor
permittee/engineering consultant. The Local Sponsor's engineering consultant must provide an adequate
mitigation plan, consistent with Section 287.057(17)(a)(1),F.S., including a description of organizational,
physical, and electronic barriers to be used by the Local Sponsor's engineering consultant, that addresses
conflicts of interest when contracting multi-disciplinary firms for Project engineering and post-construction
environmental monitoring services,or when the Project engineering consultant firm subcontracts for post-
construction environmental monitoring. Environmental monitoring includes hardbottom, seagrass, and
mangrove resources. Department approval of the consultant's mitigation plan will be required prior to
execution of this Agreement. If at any time the Local Sponsor and/or its engineering consultant fails to
comply with this provision, the Local Sponsor agrees to reimburse the Department all funds provided by
the Department associated with environmental monitoring for the Project listed.
Task Description: This task includes activities associated with permit-required monitoring conducted in
accordance with the conditions specified by state or federal regulatory agencies.All monitoring tasks must
be located within or adjacent to the Project area and follow the Department's Regional Coastal Monitoring
Program and FWC's marine turtle and shorebird monitoring programs. Guidance for monitoring of
nearshore resources is available in the Department's Standard Operation Procedures For Nearshore
Hardbottom Monitoring Of Beach Nourishment Projects. The Local Sponsor must submit work products
directly to the appropriate state or federal regulatory agencies in accordance with permit conditions to be
eligible for reimbursement under this task,unless otherwise directed.
Deliverable: For each interim or final payment, the Local Sponsor will provide a Task Summary Report
signed by the Local Sponsor containing; 1)An itemized listing of all monitoring activities completed or in
progress during the payment request period and, 2) Documentation of submittal to state and federal
regulatory agencies of completed monitoring data,surveys and final reports for permit-required work under
this task description.
DEP Agreement No. 19CO1, Attachment 3-B,Page 3 of 4
16A6
Estimated Eligible Project Cost
State Federal
Task# Eligible Project Tasks Cost Estimated DEP Local Total
Share Project Costs
(%)
1 Design 75.00% $42,000.00 $14,000.00 $56,000.06-
2 Construction 75.00% $1,218,750.00 $406,250.00 $1,625,000.00
3 Monitoring 75.00% $108,000.00 $36,000.00 $144,000.00
TOTAL PROJECT COSTS $1,368,750.00 $456,250.00 $1,825,000.00
PROJECT TIMELINE& BUDGET DETAIL: The tasks must be completed by, and all deliverables
received by,the corresponding task end date.
Task Budget Task Start Deliverable
No. Task Title Budget Category Amount Date Due Date
1 Design Contractual Services $42,000.00 7/1/2017 6/30/2020
2 Construction Contractual Services $1,203,750.00
7/1/2017 6/30/2020
2 Construction Salary/Fringe $15,000.00
3 Monitoring Contractual Services $108,000.00 7/1/2017 6/30/2020
Total: $1,368,750.00
SALARY AND FRINGE BENEFITS BY TASK:Cost reimbursable hourly and fringe rate(s)by position may not
exceed those indicated below.
Task/Deliverable Position Title Hourly Rate Fringe Rate
Number (%)
Project Manager $38.20 15.96%
Inspector $33.02 15.59%
2Senior Environmental Specialist $29.10 15.23%
Environmental Specialist $13.50 15.77%
DEP Agreement No. 19C01,Attachment 3-B, Page 4 of 4