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Backup Documents 09/10/2019 Item #16E 5 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO 16 E 5 THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later than Monday preceding the Board meeting. **NEW** ROUTING SLIP Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office. Route to Addressee(s)(List in routing order) Office Initials Date 1. 2. / 3. County Attorney Office County Attorney Office / -N� , '1. ikon! ✓✓✓ 4. BCC Office Board of County W►--,NSA Commissioners WA/ 91 U l‘r:1 5. Minutes and Records Clerk of Court's Office e /,t / 3%-,- PRIMARY CONTACT INFORMATION Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees above,may need to contact staff for additional or missing information. Name of Primary Staff Kathy Heinrichsberg Phone Number 239-252-3622 Contact/ Department ` Agenda Date Item was September 10,2019 ✓ Agenda Item Number 16E 9683"5 Approved by the BCC Type of Document One Resolution and six MOU's Number of Original 7 Attached �� Documents Attached PO number or account number if document is /� 0 ` to be recorded l INSTRUCTIONS & CHECKLIST Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not appropriate. (Initial) Applicable) 1. Does the document require the chairman's original signa e? SA-apt A� KH 2. Does the document need to be sent to another agency for ad.' ',nal signature's? If 's, KH provide the Contact Information(Name;Agency;Address;Phone .- -. •i • -.-. sheet. 3. Original document has been signed/initialed for legal sufficiency. (All documents to be DCIA signed by the Chairman,with the exception of most letters,must be reviewed and signed KH by the Office of the County Attorney. - i. u ,- .o ` m.k- o k 5 i 4ce ape 4. All handwritten strike-through and revisions have been initialed by the Coun orney s NA Office and all other parties except the BCC Chairman and the Clerk to the Board 5. The Chairman's signature line date has been entered as the date of BCC approval of the KH document or the final negotiated contract date whichever is applicable. 6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's ISH signature and initials are required. 7. In most cases(some contracts are an exception),the original document and this routing slip KH should be provided to the County Attorney Office at the time the item is input into SIRE. Some documents are time sensitive and require forwarding to Tallahassee ithin a certain time frame or the BCC's actions are nullified. Be aware of your dead!' es! 8. The document was approved by the BCC on September 10,201 l changes made KH N/A is not during the meeting have been incorporated in the attached document. The County an option for Attorney's Office has reviewed the changes,if applicable. \ this line. 9. Initials of attorney verifying that the attached document is the version approved by the KH is not BCC,all changes directed by the BCC have been made,and the document is ready for th- ii. i tip ption for Chairman's si.nature. line. Please Return to Kathy Heinrichsberg in Emergency Management I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12 16E5 MEMORANDUM Date: September 12, 2019 To: Kathy Heinrichsberg, Executive Secretary Bureau of Emergency Services From: Teresa Cannon, Sr. Deputy Clerk Minutes & Records Department Re: Resolution 2019-154: Memorandum of Understandings for Use of Large Capacity Spaces for Natural and Manmade Emergencies and Disasters Attached are seven (7) documents as referenced above, (Item #16E5) as approved by the Board of County Commissioners on Tuesday, September 10, 2019. The Board's Minutes & Records Department has kept the original as part of the Board's Official Records. If you have any questions, please contact me at 252-8411. Thank you. Attachment 1 6 E5 RESOLUTION NO. 2019 - 1 5 4 A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY, FLORIDA, AUTHORIZING ITS CHAIR TO EXECUTE MEMORANDUMS OF UNDERSTANDING WITH OWNERS OF LARGE CAPACITY SPACES, SUCH AS NOT-FOR-PROFIT ORGANIZATIONS, COMMUNITY ASSOCIATIONS, AND PLACES OF WORSHIP FOR DISTRIBUTION OF FOOD, RELIEF SUPPLIES, MEDICINES OR OTHER ITEMS AND TEMPORARY SHELTERING RELATED TO NATURAL AND MANMADE EMERGENCIES AND DISASTERS WITHOUT FURTHER BOARD ACTION. WHEREAS, Section 252.38, Florida Statutes, provides that "Safeguarding the life and property of its citizens is an innate responsibility of the governing body of each political subdivision of the state" and places the burden for evacuation and sheltering at-risk citizens during an emergency or disaster upon the County; and WHEREAS, not-for-profit organizations, community associations, and places of worship have large capacity spaces that are well suited for sheltering and distribution areas for disaster and emergency assistance; and WHEREAS, the attached standard form Memorandum of Understanding sets forth the roles and responsibilities for both the County and the facility providing space for sheltering and distribution areas; and WHEREAS, it is in the public's interest and to the public's benefit if the Board of County Commissioners authorizes its Chair to administratively execute Memorandums of Understanding for disaster relief as they are brought forward by Collier County staff and approved by the County Attorney's Office for form and legality without further Board approval or action. NOW, THEREFORE BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS, COLLIER COUNTY,FLORIDA, that: 1. The above recitals are adopted by the Board as being true and accurate and as such, are hereby incorporated herein as if fully set out in this Paragraph. 1 Its Chair is authorized to administratively execute Memorandums of Understanding in substantially the form attached hereto as "Exhibit A" as they are brought forward by Collier County staff and approved by the County Attorney's Office for form and legality 1 16E5 without further Board approval or action after execution by those entities participating in providing sheltering and staging areas. THI RESOLUTION ADOP ED after motion, second, and majority vote favoring same this IlDay of , 2019. ATTEST: BOARD OF COUNTY COMMISSIONERS CRYSTAL K. KINZEL, CLERK COLLIER COU • i ORIDA `), ( e)- `"�' By: Itesf as it! lt�11'S , Deputy Clerk Wi, am L. Mc#aniel, Jr., Char an slgnatm Only. A¢poved as•to,orm and legality: • ,t).S"" Jenn A. Belpedio Assistant County Att y 8 4��` Item# 16E5- Date Q/ %d l ig DRecdate 2 Deputy Clerk 16E5 "Exhibit A" Memorandum of Understanding Between Collier County, a Political Subdivision of the State of Florida and Name of Group Here I: Purpose: The purpose of the Memorandum of Understanding (MOU) is to set forth, define and establish mutual agreements, understandings, and obligations by and between Collier County, a political subdivision of the State of Florida, through its Emergency Management Division ("the County" or"Collier County Government"), and Name of Group Here. II. Statement of Basic Responsibilities: A. Collier County Government, through its Emergency Management Division, provides coordination of emergency services with Collier County, including incorporated areas. This includes the selection and utilization of various resources and organizations capable of rendering assistance. Under Chapter 252, Florida Statutes, Collier County Government, through its Emergency Management Division, also coordinates the administration of relief activities of both public and private relief or disaster assistance organizations which agree to volunteer their services under the direction or guidance of Collier County authorities. In addition, Collier County Government may utilize personnel and facilities of relief or disaster assistance organizations, churches, temples, and synagogues in the distribution of food, relief supplies, medicines or other items and temporary sheltering as part of the restoration, rehabilitation or reconstruction of community services and essential facilities whenever Collier County Government authorities deem it necessary. B. Recognizing the increased demand for churches, temples, synagogues, large capacity spaces, and public-private partnership facilities to supplement assistance and recovery to victims of both Presidentially declared or undeclared disasters, and the need to work in harmony with local governments and private relief agencies, the Name of Group Here wishes to assist in rendering the most efficient service with a minimum of duplication to the citizens and guests of Collier County. III: Coordination of Effort: Cooperation and coordination between Collier County Government, through its Emergency Management Division, and Name of Group Here, at a time of major disaster and during the post-disaster recovery period should be maintained at efficient levels and is part of the purpose of this Memorandum of Understanding. Name of Group Here works on a voluntary basis as a member of the Voluntary Agencies Working Group, a working group reporting to the Collier County Citizen Corps, established by Ordinance No. 02-56, as amended, and will make a continuing effort to acquaint its members of this Memorandum of Understanding to assist Collier County Government in carrying out mutual responsibilities for disaster relief. 1 16E5 IV: Responsibilities: A. Collier County Emergency Management Division will make efforts to achieve the following: 1. Notify Name of Group Here of the potential need to assist in activities following a disaster; and 2. Participate in and develop training in disaster response for the members of Name of Group Here; and 3. Schedule periodic meetings and/or exercises to familiarize members of disaster preparedness or recovery initiatives; and 4. Utilize, when and as appropriate, the services of Name of Group Here for disaster relief and recovery projects; and 5. Collier County agrees to be responsible, to the extent provided under Florida Statute 768.28, for its negligent acts, however, this responsibility shall not serve as a waiver of Collier County's Sovereign Immunity limits. B. NAME OF GROUP HERE will make efforts to: 1. Provide facilities and/or staff to Collier County at no charge during the disaster or local emergency relief and recovery periods; and 2. Provide a 24-hour contact person and alternates; and 3. Provide a representative to attend periodic meetings of the Voluntary Agencies Working Group; and 4. Participate in exercises, drills, planning sessions, webinars and conference calls developed by the Emergency Management Division; and 5. Provide the Emergency Management Division with an update of the facility and staffing capabilities at least annually prior to June of each year. C. Both of the above-named parties agree to the following: 1. No modifications or changes will be made to the facility/property by the Collier County Representative without the express written approval of the owner/operator, or designee; and 2. Prior to occupancy, representatives of both parties may inspect the facility/property and will note any discrepancies on the inspection form, and/or this Memorandum of Understanding; and The facility/property will be returned to the Name of Group Here in the same condition as it was when occupied/acquired. V. Effective Date,Automatic Renewal,and Modification: This Memorandum of Understanding presents general, and some specific, guidelines by which Collier County, through its Emergency Management Division, and Name of Group Here,will cooperate to aid victims at the time of disaster. In witness thereof, the parties have executed this Memorandum of Understanding on the date indicated. The provisions of this Memorandum of Understanding will be effective from the date approved by the Board of County Commissioners for a period of three 2 16E5 (3) years. At the end of the three-year (3) period, this Memorandum of Understanding will automatically renew for an additional term of one year, unless terminated as provided in Paragraph VI of this Memorandum of Understanding. Both Parties have the authority to amend provisions of this Memorandum of Understanding upon the mutual consent and by written instrument executed by the Parties. VI. Termination: Either party may terminate this Memorandum of Understanding by providing the other party with notice of its intent to terminate with 30 days written notice. The Memorandum of Understanding may be immediately and automatically terminated by the County without providing such notice, should the County reasonably believe that the spirit or intent of Chapter 252, Florida Statutes, is not being effectuated by this Memorandum of Understanding. AS TO COUNTY: ATTEST: BOARD OF COUNTY COMMISSIONERS CRYSTAL K. KINZEL, CLERK COLLIER COUNTY, FLORIDA By: By: , Deputy Clerk , CHAIR Approved as to form and legality: Jennifer A. Belpedio Assistant County Attorney AS TO NAME OF GROUP HERE: WITNESSES: NAME OF GROUP HERE: By: Print Name: Print Name: Title: Print Name: Date: 3 • 1 6 E5 "Exhibit A" Memorandum of Understanding Between Collier County, a Political Subdivision of the State of Florida and National Alliance on Mental Illness (NAMI) - Collier County I: Purpose: The purpose of the Memorandum of Understanding (MOU) is to set forth, define and establish mutual agreements, understandings, and obligations by and between Collier County, a political subdivision of the State of Florida, through its Emergency Management Division ("the County" or "Collier County Government"), and National Alliance on Mental Illness (NAMI) - Collier County II. Statement of Basic Responsibilities: A. Collier County Government, through its Emergency Management Division, provides coordination of emergency services with Collier County, including incorporated areas. This includes the selection and utilization of various resources and organizations capable of rendering assistance. Under Chapter 252, Florida Statutes, Collier County Government, through its Emergency Management Division, also coordinates the administration of relief activities of both public and private relief or disaster assistance organizations which agree to volunteer their services under the direction or guidance of Collier County authorities. In addition, Collier County Government may utilize personnel and facilities of relief or disaster assistance organization, churches, temples, and synagogues in the distribution of food, relief supplies, medicines or other items and temporary sheltering as part of the restoration, rehabilitation or reconstruction of community services and essential facilities whenever Collier County Government authorities deem it necessary. B. Recognizing the increased demand for churches, temples, synagogues, large capacity spaces, and public private partnership facilities to supplement assistance and recovery to victims of both Presidentially declared or undeclared disasters, and the need to work in harmony with local governments and private relief agencies, the National Alliance on Mental Illness (NAMI) - Collier County wishes to assist in rendering the most efficient service with a minimum of duplication to the citizens and guests of Collier County. III: Coordination of Effort: Cooperation and coordination between Collier County Government, through its Emergency Management Division, and National Alliance on Mental Illness (NAMI) - Collier County, at a time of major disaster and during the post-disaster recovery period should be maintained at efficient levels and is part of the purpose of this Memorandum of Understanding. National Alliance on Mental Illness (NAMI) - Collier County works on a voluntary basis as a member of the Voluntary Agencies Working Group, a working group reporting to the Collier County Citizen Corps, established by Ordinance No. 02- 1 16E5 56, as amended and will make a continuing effort to acquaint its members of this Memorandum of Understanding to assist Collier County Government in carrying out mutual responsibilities for disaster relief. IV: Responsibilities: A. Collier County Emergency Management Division will make efforts to achieve the following: 1. Notify National Alliance on Mental Illness (NAMI) - Collier County of the potential need to assist in activities following a disaster; and 2. Participate in and develop training in disaster response for the members of National Alliance on Mental Illness (NAMI) - Collier County; and 3. Schedule periodic meetings and/or exercises to familiarize members of disaster preparedness or recovery initiatives; and 4. Utilize, when and as appropriate, the services of National Alliance on Mental Illness (NAMI) - Collier County for disaster relief and recovery projects; and 5. Collier County agrees to be responsible, to the extent provided under Florida Statute 768.28, for its negligent acts, however, this responsibility shall not serve as a waiver of Collier County's Sovereign Immunity limits. B. NATIONAL ALLIANCE ON MENTAL ILLNESS (NAMI) - COLLIER COUNTY will make efforts to: 1. Provide facilities and/or staff to Collier County at no charge during the disaster or local emergency relief and recovery periods; and 2. Provide a 24-hour contact person and alternates; and 3. Provide a representative to attend periodic meetings of the Voluntary Agencies Working Group; and 4. Participate in exercises, drills, planning sessions, webinars and conference calls developed by the Emergency Management Division; and 5. Provide the Emergency Management Division with an update of the facility and staffing capabilities at least annually prior to June of each year. C. Both of the above-named parties agree to the following: 1. No modifications or changes will be made to the facility/property by the Collier County Representative without the express written approval of the owner/operator, or designee; and 2. Prior to occupancy, representatives of both parties may inspect the facility/property and will note any discrepancies on the inspection form, and/or this Memorandum of Understanding; and The facility/property will be returned to the National Alliance on Mental Illness (NAMI) - Collier County in the same condition as it was when occupied/acquired. 2 16E5 V. Effective Date,Automatic Renewal, and Modification: This Memorandum of Understanding presents general, and some specific, guidelines by which Collier County, through its Emergency Management Division, and National Alliance on Mental Illness (NAMI) - Collier County, will cooperate to aid victims at the time of disaster. In witness thereof, the parties have executed this Memorandum of Understanding on the date indicated. The provisions of this Memorandum of Understanding will be effective from the date approved by the Board of County Commissioners for a period of three (3) years. At the end of the three-year (3) period, this Memorandum of Understanding will automatically renew for an additional term of one year, unless terminated as provided in Paragraph VI of this Memorandum of Understanding. Both Parties have the authority to amend provisions of this Memorandum of Understanding upon the mutual consent and by written instrument executed by the Parties. VI. Termination: Either party may terminate this Memorandum of Understanding by providing the other party with notice of its intent to terminate with 30 days written notice. The Memorandum of Understanding may be immediately and automatically terminated by the County without providing such notice, should the County reasonably believe that the spirit or intent of Chapter 252, Florida Statutes, is not being effectuated by this Memorandum of Understanding. AS TO COUNTY: - •A BOARD OF COUNTY COMMISSIONERS RST• K. KINZEL, CLERK COLLIER CO. " ORIDA „„, , de. � ; , N.. . • By: .s as to Chairaliftputy Clerk W.,/iam McDaniel, CHAIRM•N q\t okkc7‘ "aa s isign "ure only. Approved as to form and legality: Jenni r A. Belpedi Assistant County Attorney AS TO NATIONAL ALLIANCE ON MENTAL ILLNESS (NAMI) - COLLIER COUNTY: WITNESSES: NATIONAL ALLIANCE ON MENTAL ILLNESS (NAMI) - COLLIER COUNTY:ca„.„.t.98/t.--- By: Print Name: P/9 M 64-KET_ Print Name: _ _ tc� Title: 1 6-6 Title: ce knirICUIUYA 3 1 6 E 5 "Exhibit A" Memorandum of Understanding Between Collier County, a Political Subdivision of the State of Florida and Harry Chapin Food Bank I: Purpose: The purpose of the Memorandum of Understanding (MOU) is to set forth, define and establish mutual agreements, understandings, and obligations by and between Collier County, a political subdivision of the State of Florida, through its Emergency Management Division ("the County" or"Collier County Government"), and Harry Chapin Food Bank II. Statement of Basic Responsibilities: A. Collier County Government, through its Emergency Management Division, provides coordination of emergency services with Collier County, including incorporated areas. This includes the selection and utilization of various resources and organizations capable of rendering assistance. Under Chapter 252, Florida Statutes, Collier County Government, through its Emergency Management Division, also coordinates the administration of relief activities of both public and private relief or disaster assistance organizations which agree to volunteer their services under the direction or guidance of Collier County authorities. In addition, Collier County Government may utilize personnel and facilities of relief or disaster assistance organization, churches, temples, and synagogues in the distribution of food, relief supplies, medicines or other items and temporary sheltering as part of the restoration, rehabilitation or reconstruction of community services and essential facilities whenever Collier County Government authorities deem it necessary. B. Recognizing the increased demand for churches, temples, synagogues, large capacity spaces, and public private partnership facilities to supplement assistance and recovery to victims of both Presidentially declared or undeclared disasters, and the need to work in harmony with local governments and private relief agencies, the Harry Chapin Food Bank wishes to assist in rendering the most efficient service with a minimum of duplication to the citizens and guests of Collier County. III: Coordination of Effort: Cooperation and coordination between Collier County Government, through its Emergency Management Division, and Harry Chapin Food Bank, at a time of major disaster and during the post-disaster recovery period should be maintained at efficient levels and is part of the purpose of this Memorandum of Understanding. Harry Chapin Food Bank works on a voluntary basis as a member of the Voluntary Agencies Working Group, a working group reporting to the Collier County Citizen Corps, established by Ordinance No. 02- 56, as amended and will make a continuing effort to acquaint its members of this Memorandum of Understanding to assist Collier County Government in carrying out mutual responsibilities for disaster relief. 1 16 E5 IV: Responsibilities: A. Collier County Emergency Management Division will make efforts to achieve the following: 1. Notify Harry Chapin Food Bank of the potential need to assist in activities following a disaster; and 2. Participate in and develop training in disaster response for the members of Harry Chapin Food Bank; and 3. Schedule periodic meetings and/or exercises to familiarize members of disaster preparedness or recovery initiatives; and 4. Utilize, when and as appropriate, the services of Harry Chapin Food Bank for disaster relief and recovery projects; and 5. Collier County agrees to be responsible, to the extent provided under Florida Statute 768.28, for its negligent acts, however, this responsibility shall not serve as a waiver of Collier County's Sovereign Immunity limits. B. HARRY CHAPIN FOOD BANK will make efforts to: 1. Provide facilities and/or staff to Collier County at no charge during the disaster or local emergency relief and recovery periods; and 2. Provide a 24-hour contact person and alternates; and 3. Provide a representative to attend periodic meetings of the Voluntary Agencies Working Group; and 4. Participate in exercises, drills, planning sessions, webinars and conference calls developed by the Emergency Management Division; and 5. Provide the Emergency Management Division with an update of the facility and staffing capabilities at least annually prior to June of each year. C. Both of the above-named parties agree to the following: 1. No modifications or changes will be made to the facility/property by the Collier County Representative without the express written approval of the owner/operator, or designee; and 2. Prior to occupancy, representatives of both parties may inspect the facility/property and will note any discrepancies on the inspection form, and/or this Memorandum of Understanding; and The facility/property will be returned to the Harry Chapin Food Bank in the same condition as it was when occupied/acquired. V. Effective Date, Automatic Renewal, and Modification: This Memorandum of Understanding presents general, and some specific, guidelines by which Collier County, through its Emergency Management Division, and Harry Chapin Food Bank, will cooperate to aid victims at the time of disaster. In witness thereof, the parties have executed this Memorandum of Understanding on the date indicated. The provisions of this Memorandum of Understanding will 2 16 E5 be effective from the date approved by the Board of County Commissioners for a period of three (3) years. At the end of the three-year (3) period, this Memorandum of Understanding will automatically renew for an additional term of one year, unless terminated as provided in Paragraph VI of this Memorandum of Understanding. Both Parties have the authority to amend provisions of this Memorandum of Understanding upon the mutual consent and by written instrument executed by the Parties. VI. Termination: Either party may terminate this Memorandum of Understanding by providing the other party with notice of its intent to terminate with 30 days written notice. The Memorandum of Understanding may be immediately and automatically terminated by the County without providing such notice, should the County reasonably believe that the spirit or intent of Chapter 252, Florida Statutes, is not being effectuated by this Memorandum of Understanding. AS TO COUNTY: ATTEST: BOARD OF COUNTY COMMISSIONERS CRY$TAILTPKANZEL, CLERK COLLIER ��%' LORIDA tr II, , ,• , ,,, ‘..___ 6e). Aw By: ' mr_ IPA ��,t as W 11411• ' . )Deputy Clerk /illiam McDaniel, CHAI' AN ci t izAlcl sign a only... 41 Apprd<Md 0 to brm and legality: ,_ait Jenn r A. Belpedio Assistant County Attorney AS TO HARRY CHAPIN FOOD BANK: WITNESSES: HARRY • PIN FOO BANK: By: . .-*__) >1_, ---. By: t/ ,/...1 Print Name: 51`I,vC 7(3V L Print Name: c L c� L Title: C.,i t-C P t u Lir 1 2,4 L ce_,T✓ Title: 1 (e.s,c1 .' CEO 3 I 6E5 "Exhibit A" Memorandum of Understanding Between Collier County, a Political Subdivision of the State of Florida and Amateur Radio Emergency Services of Collier County I: Purpose: The purpose of the Memorandum of Understanding (MOU) is to set forth, define and establish mutual agreements, understandings, and obligations by and between Collier County, a political subdivision of the State of Florida, through its Emergency Management Division ("the County" or "Collier County Government"), and Amateur Radio Emergency Services of Collier County. II. Statement of Basic Responsibilities: A. Collier County Government, through its Emergency Management Division, provides coordination of emergency services with Collier County, including incorporated areas. This includes the selection and utilization of various resources and organizations capable of rendering assistance. Under Chapter 252, Florida Statutes, Collier County Government, through its Emergency Management Division, also coordinates the administration of relief activities of both public and private relief or disaster assistance organizations which agree to volunteer their services under the direction or guidance of Collier County authorities. In addition, Collier County Government may utilize personnel and facilities of relief or disaster assistance organization, churches, temples, and synagogues in the distribution of food, relief supplies, medicines or other items and temporary sheltering as part of the restoration, rehabilitation or reconstruction of community services and essential facilities whenever Collier County Government authorities deem it necessary. B. Recognizing the increased demand for churches, temples, synagogues, large capacity spaces, and public private partnership facilities to supplement assistance and recovery to victims of both Presidentially declared or undeclared disasters, and the need to work in harmony with local governments and private relief agencies, the Amateur Radio Emergency Services of Collier County wishes to assist in rendering the most efficient service with a minimum of duplication to the citizens and guests of Collier County. III: Coordination of Effort: Cooperation and coordination between Collier County Government, through its Emergency Management Division, and Amateur Radio Emergency Services of Collier County, at a time of major disaster and during the post-disaster recovery period should be maintained at efficient levels and is part of the purpose of this Memorandum of Understanding. Amateur Radio Emergency Services of Collier County works on a voluntary basis as a member of the Voluntary Agencies Working Group, a working group reporting to the Collier County Citizen Corps, established by Ordinance No. 02-56, as amended and will make a 1 16E5 continuing effort to acquaint its members of this Memorandum of Understanding to assist Collier County Government in carrying out mutual responsibilities for disaster relief. IV: Responsibilities: A. Collier County Emergency Management Division will make efforts to achieve the following: 1. Notify Amateur Radio Emergency Services of Collier County of the potential need to assist in activities following a disaster; and 2. Participate in and develop training in disaster response for the members of Amateur Radio Emergency Services of Collier County; and 3. Schedule periodic meetings and/or exercises to familiarize members of disaster preparedness or recovery initiatives; and 4. Utilize, when and as appropriate, the services of Amateur Radio Emergency Services of Collier County for disaster relief and recovery projects; and 5. Collier County agrees to be responsible, to the extent provided under Florida Statute 768.28, for its negligent acts, however, this responsibility shall not serve as a waiver of Collier County's Sovereign Immunity limits. B. AMATEUR RADIO EMERGENCY SERVICES OF COLLIER COUNTY will make efforts to: 1. Provide facilities and/or staff to Collier County at no charge during the disaster or local emergency relief and recovery periods; and 2. Provide a 24-hour contact person and alternates; and 3. Provide a representative to attend periodic meetings of the Voluntary Agencies Working Group; and 4. Participate in exercises, drills, planning sessions, webinars and conference calls developed by the Emergency Management Division; and 5. Provide the Emergency Management Division with an update of the facility and staffing capabilities at least annually prior to June of each year. C. Both of the above-named parties agree to the following: 1. No modifications or changes will be made to the facility/property by the Collier County Representative without the express written approval of the owner/operator, or designee; and 2. Prior to occupancy, representatives of both parties may inspect the facility/property and will note any discrepancies on the inspection form, and/or this Memorandum of Understanding; and The facility/property will be returned to the Amateur Radio Emergency Services of Collier County in the same condition as it was when occupied/acquired. 2 16E5 V. Effective Date, Automatic Renewal, and Modification: This Memorandum of Understanding presents general, and some specific, guidelines by which Collier County, through its Emergency Management Division, and Amateur Radio Emergency Services of Collier County, will cooperate to aid victims at the time of disaster. In witness thereof, the parties have executed this Memorandum of Understanding on the date indicated. The provisions of this Memorandum of Understanding will be effective from the date approved by the Board of County Commissioners for a period of three (3) years. At the end of the three-year (3) period, this Memorandum of Understanding will automatically renew for an additional term of one year, unless terminated as provided in Paragraph VI of this Memorandum of Understanding. Both Parties have the authority to amend provisions of this Memorandum of Understanding upon the mutual consent and by written instrument executed by the Parties. VI. Termination: Either party may terminate this Memorandum of Understanding by providing the other party with notice of its intent to terminate with 30 days written notice. The Memorandum of Understanding may be immediately and automatically terminated by the County without providing such notice, should the County reasonably believe that the spirit or intent of Chapter 252, Florida Statutes, is not being effectuated by this Memorandum of Understanding. AS TO COUNTY: ATT;SV 4n BOARD OF •UNTY COMMISSIONERS ClkYSTA1 K:•1 I ZEL, CLERK COLLIER ,J • ORIDA `~s it a°.f � :� • t. c9 11 ► B .moi — `t as to" deputy Clerk y ' illiam McDaniel, CHAIRMAN 9\la`k'zk 8f tl $ 10 Approved wto form and legality: Je lifer A. Belpe 8 Assistant County A orney AS TO AMATEUR RADIO EMERGENCY SERVICES OF COLLIER COUNTY: WITNESSES: AMATEUR RADIO EMERGENCY SERVICES OF COLLIE C• NTY: By: ; e R , Print Name: 1.- luiLet t"i 4 k:1t-1./ Print Name: icJik Sia r b Title: fn./44;1G cy C1( 4-72"t.- Title: ii-54s-44 7 41 rJe 7' ro�'r,G-4- 3 16E5 "Exhibit A" Memorandum of Understanding Between Collier County, a Political Subdivision of the State of Florida and Community Foundation of Collier County I: Purpose: The purpose of the Memorandum of Understanding (MOU) is to set forth, define and establish mutual agreements, understandings, and obligations by and between Collier County, a political subdivision of the State of Florida, through its Emergency Management Division ("the County" or "Collier County Government"), and Community Foundation of Collier County. II. Statement of Basic Responsibilities: A. Collier County Government, through its Emergency Management Division, provides coordination of emergency services with Collier County, including incorporated areas. This includes the selection and utilization of various resources and organizations capable of rendering assistance. Under Chapter 252, Florida Statutes, Collier County Government, through its Emergency Management Division, also coordinates the administration of relief activities of both public and private relief or disaster assistance organizations which agree to volunteer their services under the direction or guidance of Collier County authorities. In addition, Collier County Government may utilize personnel and facilities of relief or disaster assistance organization, churches, temples, and synagogues in the distribution of food, relief supplies, medicines or other items and temporary sheltering as part of the restoration, rehabilitation or reconstruction of community services and essential facilities whenever Collier County Government authorities deem it necessary. B. Recognizing the increased demand for churches, temples, synagogues, large capacity spaces, and public private partnership facilities to supplement assistance and recovery to victims of both Presidentially declared or undeclared disasters, and the need to work in harmony with local governments and private relief agencies, the Community Foundation of Collier County wishes to assist in rendering the most efficient service with a minimum of duplication to the citizens and guests of Collier County. III: Coordination of Effort: Cooperation and coordination between Collier County Government, through its Emergency Management Division, and Community Foundation of Collier County, at a time of major disaster and during the post-disaster recovery period should be maintained at efficient levels and is part of the purpose of this Memorandum of Understanding. Community Foundation of Collier County works on a voluntary basis as a member of the Voluntary Agencies Working Group, a working group reporting to the Collier County Citizen Corps, established by Ordinance No. 02-56, as amended and will make a continuing effort to acquaint its members of this Memorandum of Understanding to assist Collier County Government in carrying out mutual responsibilities for disaster relief. 1 I6E5 IV: Responsibilities: A. Collier County Emergency Management Division will make efforts to achieve the following: 1. Notify Community Foundation of Collier County of the potential need to assist in activities following a disaster; and 2. Participate in and develop training in disaster response for the members of Community Foundation of Collier County; and 3. Schedule periodic meetings and/or exercises to familiarize members of disaster preparedness or recovery initiatives; and 4. Utilize, when and as appropriate, the services of Community Foundation of Collier County for disaster relief and recovery projects; and 5. Collier County agrees to be responsible, to the extent provided under Florida Statute 768.28, for its negligent acts, however, this responsibility shall not serve as a waiver of Collier County's Sovereign Immunity limits. B. COMMUNITY FOUNDATION OF COLLIER COUNTY will make efforts to: 1. Provide facilities and/or staff to Collier County at no charge during the disaster or local emergency relief and recovery periods; and 2. Provide a 24-hour contact person and alternates; and 3. Provide a representative to attend periodic meetings of the Voluntary Agencies Working Group; and 4. Participate in exercises, drills, planning sessions, webinars and conference calls developed by the Emergency Management Division; and 5. Provide the Emergency Management Division with an update of the facility and staffing capabilities at least annually prior to June of each year. C. Both of the above-named parties agree to the following: 1. No modifications or changes will be made to the facility/property by the Collier County Representative without the express written approval of the owner/operator, or designee; and 2. Prior to occupancy, representatives of both parties may inspect the facility/property and will note any discrepancies on the inspection form, and/or this Memorandum of Understanding; and The facility/property will be returned to the Community Foundation of Collier County in the same condition as it was when occupied/acquired. V. Effective Date, Automatic Renewal, and Modification: This Memorandum of Understanding presents general, and some specific, guidelines by which Collier County, through its Emergency Management Division, and Community Foundation of Collier County, will cooperate to aid victims at the time of disaster. In witness thereof, the parties have executed this Memorandum of Understanding on the date indicated. The provisions of this Memorandum of 2 1 6 E 5 Understanding will be effective from the date approved by the Board of County Commissioners for a period of three (3) years. At the end of the three-year (3) period, this Memorandum of Understanding will automatically renew for an additional term of one year, unless terminated as provided in Paragraph VI of this Memorandum of Understanding. Both Parties have the authority to amend provisions of this Memorandum of Understanding upon the mutual consent and by written instrument executed by the Parties. VI. Termination: Either party may terminate this Memorandum of Understanding by providing the other party with notice of its intent to terminate with 30 days written notice. The Memorandum of Understanding may be immediately and automatically terminated by the County without providing such notice, should the County reasonably believe that the spirit or intent of Chapter 252, Florida Statutes, is not being effectuated by this Memorandum of Understanding. AS TO COUNTY: ATTEST: BOARD OF COUNTY COMMISSIONERS n �a e ^ TAL K. KINZEL, CLERK COLLIER C LORIDA a) A OAP al r 11 e' , ?; •. •Att• .F $tet,ftion 11 Neputy Clerk / ham McDaniel, CHAI ; s ► sir nly. �V ;s • •ckykt1 as to form and legality: W2_ Jenni er A. Belpedi Assistant County Attorney AS TO COMMUNITY FOUNDATION OF COLLIER COUNTY: WITNESSES: COMCI Y F U ATI NOF COLLIER COUNTY By: Print Name: g,: ,<<ti"N• S..)1k.01) -- CS Le✓ - Title: �f e s: —1- 1 C€a 3 16E5 "Exhibit A" Memorandum of Understanding Between Collier County, a Political Subdivision of the State of Florida and Covenant Church of Naples-PCA I: Purpose: The purpose of the Memorandum of Understanding (MOU) is to set forth, define and establish mutual agreements, understandings, and obligations by and between Collier County, a political subdivision of the State of Florida, through its Emergency Management Division ("the County" or"Collier County Government"), and Covenant Church of Naples- PCA. II. Statement of Basic Responsibilities: A. Collier County Government, through its Emergency Management Division, provides coordination of emergency services with Collier County, including incorporated areas. This includes the selection and utilization of various resources and organizations capable of rendering assistance. Under Chapter 252, Florida Statutes, Collier County Government, through its Emergency Management Division, also coordinates the administration of relief activities of both public and private relief or disaster assistance organizations which agree to volunteer their services under the direction or guidance of Collier County authorities. In addition, Collier County Government may utilize personnel and facilities of relief or disaster assistance organization, churches, temples, and synagogues in the distribution of food, relief supplies, medicines or other items and temporary sheltering as part of the restoration, rehabilitation or reconstruction of community services and essential facilities whenever Collier County Government authorities deem it necessary. B. Recognizing the increased demand for churches, temples, synagogues, large capacity spaces, and public private partnership facilities to supplement assistance and recovery to victims of both Presidentially declared or undeclared disasters, and the need to work in harmony with local governments and private relief agencies, the Covenant Church of Naples-PCA wishes to assist in rendering the most efficient service with a minimum of duplication to the citizens and guests of Collier County. III: Coordination of Effort: Cooperation and coordination between Collier County Government, through its Emergency Management Division, and Covenant Church of Naples- PCA, at a time of major disaster and during the post-disaster recovery period should be maintained at efficient levels and is part of the purpose of this Memorandum of Understanding. Covenant Church of Naples-PCA works on a voluntary basis as a member of the Voluntary Agencies Working Group, a working group reporting to the Collier County Citizen Corps, established by Ordinance No. 02-56, as amended and will make a continuing effort to acquaint its members of this Memorandum of Understanding to assist Collier County Government in carrying out mutual responsibilities for disaster relief. 1 16 E5 IV: Responsibilities: A. Collier County Emergency Management Division will make efforts to achieve the following: 1. Notify Covenant Church of Naples-PCA of the potential need to assist in activities following a disaster; and 2. Participate in and develop training in disaster response for the members of Covenant Church of Naples-PCA; and 3. Schedule periodic meetings and/or exercises to familiarize members of disaster preparedness or recovery initiatives; and 4. Utilize, when and as appropriate, the services of Covenant Church of Naples- PCA for disaster relief and recovery projects; and 5. Collier County agrees to be responsible, to the extent provided under Florida Statute 768.28, for its negligent acts, however, this responsibility shall not serve as a waiver of Collier County's Sovereign Immunity limits. B. COVENANT CHURCH OF NAPLES-PCA will make efforts to: 1. Provide facilities and/or staff to Collier County at no charge during the disaster or local emergency relief and recovery periods; and 2. Provide a 24-hour contact person and alternates; and 3. Provide a representative to attend periodic meetings of the Voluntary Agencies Working Group; and 4. Participate in exercises, drills, planning sessions, webinars and conference calls developed by the Emergency Management Division; and 5. Provide the Emergency Management Division with an update of the facility and staffing capabilities at least annually prior to June of each year. C. Both of the above-named parties agree to the following: 1. No modifications or changes will be made to the facility/property by the Collier County Representative without the express written approval of the owner/operator, or designee; and 2. Prior to occupancy, representatives of both parties may inspect the facility/property and will note any discrepancies on the inspection form, and/or this Memorandum of Understanding; and The facility/property will be returned to the Covenant Church of Naples-PCA in the same condition as it was when occupied/acquired. V. Effective Date,Automatic Renewal, and Modification: This Memorandum of Understanding presents general, and some specific, guidelines by which Collier County, through its Emergency Management Division, and Covenant Church of Naples-PCA, will cooperate to aid victims at the time of disaster. In witness thereof, the parties have executed this Memorandum of Understanding on the date indicated. The provisions of this Memorandum of 2 I 6 E 5 Understanding will be effective from the date approved by the Board of County Commissioners for a period of three (3) years. At the end of the three-year (3) period, this Memorandum of Understanding will automatically renew for an additional term of one year, unless terminated as provided in Paragraph VI of this Memorandum of Understanding. Both Parties have the authority to amend provisions of this Memorandum of Understanding upon the mutual consent and by written instrument executed by the Parties. VI. Termination: Either party may terminate this Memorandum of Understanding by providing the other party with notice of its intent to terminate with 30 days written notice. The Memorandum of Understanding may be immediately and automatically terminated by the County without providing such notice, should the County reasonably believe that the spirit or intent of Chapter 252, Florida Statutes, is not being effectuated by this Memorandum of Understanding. AS TO COUNTY: \ATTESY).6,, BOARD OF COUNTY COMMISSIONERS '' CRYSTAL T. KINZEL, CLERK COLLIER '' ORIDA 6012 ii, /......) , lilt ' -VP • :•wit 4$4.0 t,liallm Ituty Clerk / liam McDaniel, CHAI' AN gltbktg 4• gg�e Only., Approved as to form and legality: )1-alt Jenm er A. Belpedio Assistant County Attorney AS TO COVENANT CHURCH OF NAPLES-PCA: WITNESSES: COVENANT CHURCH OF NAPLES- PCA: By : 73A- By: ,i. , / ,/ Print Name: /‘25-/IN /`-'+"w'"L Print Name: �iq k R r er-r5._ /�o[4,u, Title: FIZI 4-)h PS // 4i ' �' Title: „ -/-44.4-t... K 3 1 6 E5 "Exhibit A" Memorandum of Understanding Between Collier County, a Political Subdivision of the State of Florida and Collier Resource Center I: Purpose: The purpose of the Memorandum of Understanding (MOU) is to set forth, define and establish mutual agreements, understandings, and obligations by and between Collier County, a political subdivision of the State of Florida, through its Emergency Management Division ("the County" or"Collier County Government"), and Collier Resource Center. II. Statement of Basic Responsibilities: A. Collier County Government, through its Emergency Management Division, provides coordination of emergency services with Collier County, including incorporated areas. This includes the selection and utilization of various resources and organizations capable of rendering assistance. Under Chapter 252, Florida Statutes, Collier County Government, through its Emergency Management Division, also coordinates the administration of relief activities of both public and private relief or disaster assistance organizations which agree to volunteer their services under the direction or guidance of Collier County authorities. In addition, Collier County Government may utilize personnel and facilities of relief or disaster assistance organization, churches, temples, and synagogues in the distribution of food, relief supplies, medicines or other items and temporary sheltering as part of the restoration, rehabilitation or reconstruction of community services and essential facilities whenever Collier County Government authorities deem it necessary. B. Recognizing the increased demand for churches, temples, synagogues, large capacity spaces, and public private partnership facilities to supplement assistance and recovery to victims of both Presidentially declared or undeclared disasters, and the need to work in harmony with local governments and private relief agencies, the Collier Resource Center wishes to assist in rendering the most efficient service with a minimum of duplication to the citizens and guests of Collier County. III: Coordination of Effort: Cooperation and coordination between Collier County Government, through its Emergency Management Division, and Collier Resource Center, at a time of major disaster and during the post-disaster recovery period should be maintained at efficient levels and is part of the purpose of this Memorandum of Understanding. Collier Resource Center works on a voluntary basis as a member of the Voluntary Agencies Working Group, a working group reporting to the Collier County Citizen Corps, established by Ordinance No. 02-56, as amended and will make a continuing effort to acquaint its members of this Memorandum of Understanding to assist Collier County Government in carrying out mutual responsibilities for disaster relief. 1 16E5 IV: Responsibilities: A. Collier County Emergency Management Division will make efforts to achieve the following: 1. Notify Collier Resource Center of the potential need to assist in activities following a disaster; and 2. Participate in and develop training in disaster response for the members of Collier Resource Center; and 3. Schedule periodic meetings and/or exercises to familiarize members of disaster preparedness or recovery initiatives; and 4. Utilize, when and as appropriate, the services of Collier Resource Center for disaster relief and recovery projects; and 5. Collier County agrees to be responsible, to the extent provided under Florida Statute 768.28, for its negligent acts, however, this responsibility shall not serve as a waiver of Collier County's Sovereign Immunity limits. B. COLLIER RESOURCE CENTER will make efforts to: 1. Provide facilities and/or staff to Collier County at no charge during the disaster or local emergency relief and recovery periods; and 2. Provide a 24-hour contact person and alternates; and 3. Provide a representative to attend periodic meetings of the Voluntary Agencies Working Group; and 4. Participate in exercises, drills, planning sessions, webinars and conference calls developed by the Emergency Management Division; and 5. Provide the Emergency Management Division with an update of the facility and staffing capabilities at least annually prior to June of each year. C. Both of the above-named parties agree to the following: 1. No modifications or changes will be made to the facility/property by the Collier County Representative without the express written approval of the owner/operator, or designee; and 2. Prior to occupancy, representatives of both parties may inspect the facility/property and will note any discrepancies on the inspection form, and/or this Memorandum of Understanding; and The facility/property will be returned to the Collier Resource Center in the same condition as it was when occupied/acquired. V. Effective Date,Automatic Renewal, and Modification: This Memorandum of Understanding presents general, and some specific, guidelines by which Collier County, through its Emergency Management Division, and Collier Resource Center, will cooperate to aid victims at the time of disaster. In witness thereof, the parties have executed this Memorandum of Understanding on the date indicated. The provisions of this Memorandum of Understanding will be effective from the date approved by the Board of County Commissioners for a period of three 2 16 E5 (3) years. At the end of the three-year (3) period, this Memorandum of Understanding will automatically renew for an additional term of one year, unless terminated as provided in Paragraph VI of this Memorandum of Understanding. Both Parties have the authority to amend provisions of this Memorandum of Understanding upon the mutual consent and by written instrument executed by the Parties. VI. Termination: Either party may terminate this Memorandum of Understanding by providing the other party with notice of its intent to terminate with 30 days written notice. The Memorandum of Understanding may be immediately and automatically terminated by the County without providing such notice, should the County reasonably believe that the spirit or intent of Chapter 252, Florida Statutes, is not being effectuated by this Memorandum of Understanding. AS TO COUNTY: ATTF : •.•.•• • , BOARD OF COUNTY COMMISSIONERS CRTAtIy I : IiNN ,, CLERK COLLIER C "" - ORIDA 4 . ' , 6e) By: 141. A ••o:�jp gputy Clerk % liam McDaniel, CHAIRMAN �k\o< � signature or 'y. Approved as to form and legality: Jenni er A. Belped Assistant County Attorney AS TO COLLIER RESOURCE CENTER: WITNESSES: COLLIER RESOURCE ENTER: By : 1"�o�c .c)\ ) c ; By: 1, '� ,: Print Name: co( Print Name. ; /j 60 t Title:Ao '(cpm �o( Lao\N3( Title: 6n aTd, c ,I' 3 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO 16E 5 THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later than Monday preceding the Board meeting. **NEW** ROUTING SLIP Complete routing lines # 1 through #2 as appropriate for additional signatures, dates, and/or information needed. If the document is already complete with the ,.c.l. !`1...:........'o �:a.,at...a Ara.., a lira thrn..ah rnntina lines S t thrnnah ti? rmmnlete the checklist_ and forward to the County Attorney Office. cnw u vuva u.a......m..uu.. o o. ..»..,.. ......... ...... ........ ........." ....__ Route to Addressees (List in routing order) .. - ---. _ _ _ .. _ _'__ __ __ _-- _.. _ _ Office Initials Date 1. 2. 3. County Attorney Office County Attorney Office g b 3�a3-a 4. BCC Office Board of County Commissioners $ r� 5. Minutes and Records Clerk of Court's Office ILOVI PRIMARY CONTACT INFORMATION Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees 11, need to rnntart staff fnr additinnal nr miccina inf ffmition. Name of Primary Staff Phone Number 252-3622 Contact / Department KathyHeinrichsber Agenda Date Item was September 10, 2019 Agenda Item Number 16E5 Approved by the BCC Type of Document Number of Original 9 3 s e tS o Attached ✓ Memorandum of UnderstandingDocuments Attached PO number or account Q,-, d e number if document is �� ^� S to be recorded S-ir . "A -it /S INSTRUCTIONS & CHECKLIST -Iq 1-� Initial the Yes column or mark "N/A" in the Not Applicable column, whichever is Yes N/A (Not appropriate. Initial A licable 1. Does the document require the chairman's original signature? U KiL 2. Does the document need to be sent to another agency for additional signatures? If yes, KH N/A provide the Contact Information(Name; Agency; Address; Phone on an attached sheet. 3. Original document has been signed/initialed for legal sufficiency. (All documents to be KH signed by the Chairman, with the exception of most letters, must be reviewed and signed by the Office of the County Attorney. 4. All handwritten strike -through and revisions have been initialed by the County Attorney's KH NA Office and all other parties except the BCC Chairman and the Clerk to the Board 5. The Chairman's signature line date has been entered as the date of BCC approval of the KH document or the final negotiated contract date whichever is applicable. 6. "Sign here" tabs are placed on the appropriate pages indicating where the Chairman's KH signature and initials are required. 7. In most cases (some contracts are an exception), the original document and this routing slip KH should be provided to the County Attorney Office at the time the item is input into SIRE. Some documents are time sensitive and require forwarding to Tallahassee within a certain time frame or the BCC's actions are nullified. Be aware of your deadlines! 8. The document was approved by the BCC on September 10, 2019 and all changes KH N/A is not made during the meeting have been incorporated in the attached document. The an option for County Attorne 's Office has reviewed the changes, if applicable. this line. 9. Initials of attorney verifying that the attached document is the version approved by the KH N/A is not BCC, all changes directed by the BCC have been made, and the document is ready for the I an option for Chairman's signature. this line. PLEASE RETURN TO KATHY HEINRICHSBERG, EMERGENCY MANAGIN:MJH:NT I: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.05; Revised 11/30/12 16E 5 MEMORANDUM Date: March 23, 2020 To: Kathy Heinrichsberg, Executive Secretary Bureau of Emergency Services From: Martha Vergara, Sr. Deputy Clerk Minutes & Records Department Re: MOU RCMA, Pride Naples FL, Inc., & St. Matthew's House Attached is an original of the documents as referenced above, (Item #16E5) as approved by the Board of County Commissioners on Tuesday, September 10, 2019. The Board's Minutes & Records Department has kept a copy as part of the Board's Official Records. If you have any questions, please contact me at 252-7240. Thank you. Attachment 16E 5 "Exhibit A" Memorandum of Understanding Between Collier County, a Political Subdivision of the State of Florida and Pride Naples FL, Inc. DBA Naples Pride, a Florida nonprofit corporation I: Purpose: The purpose of the Memorandum of Understanding (MOU) is to set forth, define and establish mutual agreements, understandings, and obligations by and between Collier County, a political subdivision of the State of Florida, through its Emergency Management Division ("the County" or "Collier County Government"), and Pride Naples FL, Inc. DBA Naples Pride, a Florida nonprofit corporation. II. Statement of Basic Responsibilities: A. Collier County Government, through its Emergency Management Division, provides coordination of emergency services with Collier County, including incorporated areas. This includes the selection and utilization of various resources and organizations capable of rendering assistance. Under Chapter 252, Florida Statutes, Collier County Government, through its Emergency Management Division, also coordinates the administration of relief activities of both public and private relief or disaster assistance organizations which agree to volunteer their services under the direction or guidance of Collier County authorities. In addition, Collier County Government may utilize personnel and facilities of relief or disaster assistance organizations, churches, temples, and synagogues in the distribution of food, relief supplies, medicines or other items and temporary sheltering as part of the restoration, rehabilitation or reconstruction of community services and essential facilities whenever Collier County Government authorities deem it necessary. B. Recognizing the increased demand for churches, temples, synagogues, large capacity spaces, and public -private partnership facilities to supplement assistance and recovery to victims of both Presidentially declared or undeclared disasters, and the need to work in harmony with local governments and private relief agencies, the Pride Naples FL, Inc. DBA Naples Pride, a Florida nonprofit corporation wishes to assist in rendering the most efficient service with a minimum of duplication to the citizens and guests of Collier County. III: Coordination of Effort: Cooperation and coordination between Collier County Government, through its Emergency Management Division, and Pride Naples FL, Inc. DBA Naples Pride, a Florida nonprofit corporation, at a time of major disaster and during the post - disaster recovery period should be maintained at efficient levels and is part of the purpose of this Memorandum of Understanding. Pride Naples FL, Inc. DBA Naples Pride, a Florida nonprofit corporation works on a voluntary basis as a member of the Voluntary Agencies Working Group, a working group reporting to the Collier County Citizen Corps, established by Ordinance No. 02-56, as amended, and will make a continuing effort to acquaint its members of 1 16E 5 this Memorandum of Understanding to assist Collier County Government in carrying out mutual responsibilities for disaster relief. IV: Responsibilities: A. Collier County Emergency Management Division will make efforts to achieve the following: 1. Notify Pride Naples FL, Inc. DBA Naples Pride, a Florida nonprofit corporation of the potential need to assist in activities following a disaster; and 2. Participate in and develop training in disaster response for the members of Pride Naples FL, Inc. DBA Naples Pride, a Florida nonprofit corporation; and 3. Schedule periodic meetings and/or exercises to familiarize members of disaster preparedness or recovery initiatives; and 4. Utilize, when and as appropriate, the services of Pride Naples FL, Inc. DBA Naples Pride, a Florida nonprofit corporation for disaster relief and recovery projects; and 5. Collier County agrees to be responsible, to the extent provided under Florida Statute 768.28, for its negligent acts, however, this responsibility shall not serve as a waiver of Collier County's Sovereign Immunity limits. B. PRIDE NAPLES FL, INC. DBA NAPLES PRIDE, A FLORIDA NONPROFIT CORPORATION will make efforts to: 1. Provide facilities and/or staff to Collier County at no charge during the disaster or local emergency relief and recovery periods; and 2. Provide a 24-hour contact person and alternates; and 3. Provide a representative to attend periodic meetings of the Voluntary Agencies Working Group; and 4. Participate in exercises, drills, planning sessions, webinars and conference calls developed by the Emergency Management Division; and 5. Provide the Emergency Management Division with an update of the facility and staffing capabilities at least annually prior to June of each year. C. Both of the above -named parties agree to the following: 1. No modifications or changes will be made to the facility/property by the Collier County Representative without the express written approval of the owner/operator, or designee; and 2. Prior to occupancy, representatives of both parties may inspect the facility/property and will note any discrepancies on the inspection form, and/or this Memorandum of Understanding; and The facility/property will be returned to the Pride Naples FL, Inc. DBA Naples Pride, a Florida nonprofit corporation in the same condition as it was when occupied/acquired. V. Effective Date, Automatic Renewal, and Modification: This Memorandum of Understanding presents general, and some specific, guidelines by which Collier County, through its Emergency Management Division, and Pride Naples FL, Inc. DBA Naples Pride, a Florida 2 16E 5 nonprofit corporation, will cooperate to aid victims at the time of disaster. In witness thereof, the parties have executed this Memorandum of Understanding on the date indicated. The provisions of this Memorandum of Understanding will be effective from the date approved by the Board of County Commissioners for a period of three (3) years. At the end of the three-year (3) period, this Memorandum of Understanding will automatically renew for an additional term of one year, unless terminated as provided in Paragraph VI of this Memorandum of Understanding. Both Parties have the authority to amend provisions of this Memorandum of Understanding upon the mutual consent and by written instrument executed by the Parties. VI. Termination: Either party may terminate this Memorandum of Understanding by providing the other party with notice of its intent to terminate with 30 days written notice. The Memorandum of Understanding may be immediately and automatically terminated by the County without providing such notice, should the County reasonably believe that the spirit or intent of Chapter 252, Florida Statutes, is not being effectuated by this Memorandum of Understanding. AS TO COUNTY: Cr'w46F, 'I-eClo) ATTEST:,,- , . • • • .� CRYSTA k.-KrlNz'�_L-, 2LERK By: ;,. Attest as to Ni '-S ; -De ler s1nature only. Y bti � pproved as to form and leg ity: Jennifer A. Belped Assistant County A rney BOARD OF COUNTY COMMISSIONERS COLLIER COUNTY, FLORIDA By: Burt L. Saunders , CHAIR AS TO PRIDE NAPLES FL, INC. DBA NAPLES PRIDE, A FLORIDA NONPROFIT CORPORATION: WITNESSES: , p N \-0 3 PRIDE NAPLES FL, INC. DBA NAPLES PRIDE, A FLORIDA NONPROFIT CORPORATION: By: �__ ��A_ Print Name: rog#nG44- 6 GcV' Title: r� Date: (f (1z- 17" (°I 16E 5 "Exhibit A" Memorandum of Understanding Between Collier County, a Political Subdivision of the State of Florida and Redlands Christian Migrant Association (RCMA) I: Purpose: The purpose of the Memorandum of Understanding (MOU) is to set forth, define and establish mutual agreements, understandings, and obligations by and between Collier County, a political subdivision of the State of Florida, through its Emergency Management Division ("the County" or "Collier County Government"), and Redlands Christian Migrant Association (RCMA)". II. Statement of Basic Responsibilities: A. Collier County Government, through its Emergency Management Division, provides coordination of emergency services with Collier County, including incorporated areas. This includes the selection and utilization of various resources and organizations capable of rendering assistance. Under Chapter 252, Florida Statutes, Collier County Government, through its Emergency Management Division, also coordinates the administration of relief activities of both public and private relief or disaster assistance organizations which agree to volunteer their services under the direction or guidance of Collier County authorities. In addition, Collier County Government may utilize personnel and facilities of relief or disaster assistance organization, churches, temples, and synagogues in the distribution of food, relief supplies, medicines or other items and temporary sheltering as part of the restoration, rehabilitation or reconstruction of community services and essential facilities whenever Collier County Government authorities deem it necessary. B. Recognizing the increased demand for churches, temples, synagogues, large capacity spaces, and public private partnership facilities to supplement assistance and recovery to victims of both Presidentially declared or undeclared disasters, and the need to work in harmony with local governments and private relief agencies, the Redlands Christian Migrant Association (RCMA) wishes to assist in rendering the most efficient service with a minimum of duplication to the citizens and guests of Collier County. III: Coordination of Effort: Cooperation and coordination between Collier County Government, through its Emergency Management Division, and Redlands Christian Migrant Association (RCMA), at a time of major disaster and during the post -disaster recovery period should be maintained at efficient levels and is part of the purpose of this Memorandum of Understanding. Redlands Christian Migrant Association (RCMA) works on a voluntary basis as a member of the Voluntary Agencies Working Group, a working group reporting to the Collier County Citizen Corps, established by Ordinance No. 02-56, as amended and will make a 1 16E 5 continuing effort to acquaint its members of this Memorandum of Understanding to assist Collier County Government in carrying out mutual responsibilities for disaster relief. IV: Responsibilities: A. Collier County Emergency Management Division will make efforts to achieve the following: 1. Notify Redlands Christian Migrant Association (RCMA) of the potential need to assist in activities following a disaster; and 2. Participate in and develop training in disaster response for the members of Redlands Christian Migrant Association (RCMA); and 3. Schedule periodic meetings and/or exercises to familiarize members of disaster preparedness or recovery initiatives; and 4. Utilize, when and as appropriate, the services of Redlands Christian Migrant Association (RCMA) for disaster relief and recovery projects; and 5. Collier County agrees to be responsible, to the extent provided under Florida Statute 768.28, for its negligent acts, however, this responsibility shall not serve as a waiver of Collier County's Sovereign Immunity limits. B. REDLANDS CHRISTIAN MIGRANT ASSOCIATION (RCMA) will make efforts to: 1. Provide facilities and/or staff to Collier County at no charge during the disaster or local emergency relief and recovery periods; and 2. Provide a 24-hour contact person and alternates; and 3. Provide a representative to attend periodic meetings of the Voluntary Agencies Working Group; and 4. Participate in exercises, drills, planning sessions, webinars and conference calls developed by the Emergency Management Division; and 5. Provide the Emergency Management Division with an update of the facility and staffing capabilities at least annually prior to June of each year. C. Both of the above -named parties agree to the following: 1. No modifications or changes will be made to the facility/property by the Collier County Representative without the express written approval of the owner/operator, or designee; and 2. Prior to occupancy, representatives of both parties may inspect the facility/property and will note any discrepancies on the inspection form, and/or this Memorandum of Understanding; and The facility/property will be returned to the Redlands Christian Migrant Association (RCMA) in the same condition as it was when occupied/acquired. V. Effective Date, Automatic Renewal, and Modification: This Memorandum of Understanding presents general, and some specific, guidelines by which Collier County, through 16E 5 its Emergency Management Division, and Redlands Christian Migrant Association (RCMA), will cooperate to aid victims at the time of disaster. In witness thereof, the parties have executed this Memorandum of Understanding on the date indicated. The provisions of this Memorandum of Understanding will be effective from the date approved by the Board of County Commissioners for a period of three (3) years. At the end of the three-year (3) period, this Memorandum of Understanding will automatically renew for an additional term of one year, unless terminated as provided in Paragraph VI of this Memorandum of Understanding. Both Parties have the authority to amend provisions of this Memorandum of Understanding upon the mutual consent and by written instrument executed by the Parties. VI. Termination: Either party may terminate this Memorandum of Understanding by providing the other party with notice of its intent to terminate with 30 days written notice. The Memorandum of Understanding may be immediately and automatically terminated by the County without providing such notice, should the County reasonably believe that the spirit or intent of Chapter 252, Florida Statutes, is not being effectuated by this Memorandum of Understanding. AS TO COUNTY: 6OLLi6k ATTEST:�D CRYSTAL K. KINZEL,'-CLERK n Y• Attest as to Chairnnan'sNDV�ut� lersi�nature only. pproved as to form and legality: Jennifer A. Belped Assistant County Attorney BOARD OF COUNTY COMMISSIONERS COLLIER COUNTY, FLORIDA By: Y Burt L. Saunders , CHAIR AS TO REDLANDS CHRISTIAN MIGRANT ASSOCIATION (RCMA): WITNESSES: ASS CIATION (RCMA): Print Name: Print Name: ^ dYP� 9 REDLANDS CHRISTI N MIGRANT By: Print Name: Title: C-� Date: Z I3 16E 5 "Exhibit A" Memorandum of Understanding Between Collier County, a Political Subdivision of the State of Florida and St. Matthew's House, Inc. I: Purpose: The purpose of the Memorandum of Understanding (MOU) is to set forth, define and establish mutual agreements, understandings, and obligations by and between Collier County, a political subdivision of the State of Florida, through its Emergency Management Division ("the County" or "Collier County Government"), and St. Matthew's House, Inc.. II. Statement of Basic Responsibilities: A. Collier County Government, through its Emergency Management Division, provides coordination of emergency services with Collier County, including incorporated areas. This includes the selection and utilization of various resources and organizations capable of rendering assistance. Under Chapter 252, Florida Statutes, Collier County Government, through its Emergency Management Division, also coordinates the administration of relief activities of both public and private relief or disaster assistance organizations which agree to volunteer their services under the direction or guidance of Collier County authorities. In addition, Collier County Government may utilize personnel and facilities of relief or disaster assistance organizations, churches, temples, and synagogues in the distribution of food, relief supplies, medicines or other items and temporary sheltering as part of the restoration, rehabilitation or reconstruction of community services and essential facilities whenever Collier County Government authorities deem it necessary. B. Recognizing the increased demand for churches, temples, synagogues, large capacity spaces, and public -private partnership facilities to supplement assistance and recovery to victims of both Presidentially declared or undeclared disasters, and the need to work in harmony with local governments and private relief agencies, the St. Matthew's House, Inc. wishes to assist in rendering the most efficient service with a minimum of duplication to the citizens and guests of Collier County. III: Coordination of Effort: Cooperation and coordination between Collier County Government, through its Emergency Management Division, and St. Matthew's House, Inc., at a time of major disaster and during the post -disaster recovery period should be maintained at efficient levels and is part of the purpose of this Memorandum of Understanding. St. Matthew's House, Inc. works on a voluntary basis as a member of the Voluntary Agencies Working Group, a working group reporting to the Collier County Citizen Corps, established by Ordinance No. 02- 56, as amended, and will make a continuing effort to acquaint its members of this Memorandum of Understanding to assist Collier County Government in carrying out mutual responsibilities for disaster relief. 1 16E 5 IV: Responsibilities: A. Collier County Emergency Management Division will make efforts to achieve the following: 1. Notify St. Matthew's House, Inc. of the potential need to assist in activities following a disaster; and 2. Participate in and develop training in disaster response for the members of St. Matthew's House, Inc.; and 3. Schedule periodic meetings and/or exercises to familiarize members of disaster preparedness or recovery initiatives; and 4. Utilize, when and as appropriate, the services of St. Matthew's House, Inc. for disaster relief and recovery projects; and 5. Collier County agrees to be responsible, to the extent provided under Florida Statute 768.28, for its negligent acts, however, this responsibility shall not serve as a waiver of Collier County's Sovereign Immunity limits. B. ST. MATTHEW'S HOUSE, INC. will make efforts to: 1. Provide facilities and/or staff to Collier County at no charge during the disaster or local emergency relief and recovery periods; and 2. Provide a 24-hour contact person and alternates; and 3. Provide a representative to attend periodic meetings of the Voluntary Agencies Working Group; and 4. Participate in exercises, drills, planning sessions, webinars and conference calls developed by the Emergency Management Division; and 5. Provide the Emergency Management Division with an update of the facility and staffing capabilities at least annually prior to June of each year. C. Both of the above -named parties agree to the following: 1. No modifications or changes will be made to the facility/property by the Collier County Representative without the express written approval of the owner/operator, or designee; and 2. Prior to occupancy, representatives of both parties may inspect the facility/property and will note any discrepancies on the inspection form, and/or this Memorandum of Understanding; and The facility/property will be returned to the St. Matthew's House, Inc. in the same condition as it was when occupied/acquired. V. Effective Date, Automatic Renewal, and Modification: This Memorandum of Understanding presents general, and some specific, guidelines by which Collier County, through its Emergency Management Division, and St. Matthew's House, Inc., will cooperate to aid victims at the time of disaster. In witness thereof, the parties have executed this Memorandum of Understanding on the date indicated. The provisions of this Memorandum of Understanding will be effective from the date approved by the Board of County Commissioners for a period of three 2 16E 5 (3) years. At the end of the three-year (3) period, this Memorandum of Understanding will automatically renew for an additional term of one year, unless terminated as provided in Paragraph VI of this Memorandum of Understanding. Both Parties have the authority to amend provisions of this Memorandum of Understanding upon the mutual consent and by written instrument executed by the Parties. VI. Termination: Either party may terminate this Memorandum of Understanding by providing the other party with notice of its intent to terminate with 30 days written notice. The Memorandum of Understanding may be immediately and automatically terminated by the County without providing such notice, should the County reasonably believe that the spirit or intent of Chapter 252, Florida Statutes, is not being effectuated by this Memorandum of Understanding. AS TO COUNTY: (1 U -i-� ATTEST:• ` CRYS'i'AL K. KINZEL CLERK By: Attest as to Chairit�s, ,D�puty ler SIQiapproved'as to form and legality: Jenni er A. Belp Assistant County A orney AS TO ST. MATTHEW'S HOUSE, INC.: WITNESSES: Print Name: Pem cs�w 1j) Print Name: 4SAl i eJo l'Asoo'- 3 BOARD OF COUNTY COMMISSIONERS COLLIE COUNTY, FLORIDA Burt L. Saunders , CHAIR ST. MA 'S HOUSE, INC.: By• Print Name: Title: V Vts I C �" Date: //�a // q ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO 16 E 5 THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later than Monday preceding the Board meeting. **NEW** ROUTING SLIP Complete routing lines 41 through #2 as appropriate for additional signatures, dates, and/or information needed. If the document is already complete with the exception of the Chairman's signature, draw a line through routing lines # 1 through #2 complete the checklist and forward to the CountyAttome Office Route to Addressees (List in routing order) Office Initials Date 1. 2. 3. County Attorney Office County Attorney Office � 0 G -7J I LI I a 4. BCC Office Board of County Commissioners 6 1•�� 5. Minutes and Records Clerk of Court's Office J PRIMARY CONTACT INFORMATION �•` Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one;�re above, may need to contact staff for additional or missing information. Name of Primary Staff Phone Number 252-3622 Contact / De artment KathyHeinrichsber Agenda Date Item was September 10, 2019 Agenda Item Number 16135.• Approved by the BCC Type of Document Number of Original 2 sets 5 10 t Attached Memorandumof Understanding Documents Attached PO number or account number if document is OJ ✓ to be recorded INSTRUCTIONS & CHECKLIST e- " A -i ec� � Initial the Yes column or mark "N/A" in the Not Applicable column, whichever is Yes N/A (Not a ro riate. Initial Applicable 1. Does the document require the chairman's original signature? S�p 0 N \.a1 2. Does the document need to be sent to another agency for additional signatures? If yes, KH N/A rovide the Contact Information Name; Agency; Address; Phone on an attached sheet. 3. Original document has been signed/initialed for legal sufficiency. (All documents to be KH signed by the Chairman, with the exception of most letters, must be reviewed and signed by the Office of the County Attorney. 4. All handwritten strike -through and revisions have been initialed by the County Attorney's NA Office and all other parties except the BCC Chairman and the Clerk to the Board 5. The Chairman's signature line date has been entered as the date of BCC approval of the KH document or the final negotiated contract date whichever is applicable. 6. "Sign here" tabs are placed on the appropriate pages indicating where the Chairman's KH signature and initials are required. 7. In most cases (some contracts are an exception), the original document and this routing slip KH should be provided to the County Attorney Office at the time the item is input into SIRE. Some documents are time sensitive and require forwarding to Tallahassee within a certain time frame or the BCC's actions are nullified. Be aware of your deadlines! 8. The document was approved by the BCC on September 10, 2019 and all changes KH made during the meeting have been incorporated in the attached document. The Count Attorne 's Office has reviewed the changes, if applicable. 9. Initials of attorney verifying that the attached document is the version approved by the BCC, all changes directed by the BCC have been made, and the document is ready for t Chairman's signature. r �) I: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip W WS Original 9.03.04, Revised 1_26.05, Revised 2.24.05; Revised 11/30/12 16E5 MEMORANDUM Date: July 27, 2020 To: Kathy Heinrichsberg, Executive Secretary Bureau of Emergency Services From: Ann Jennejohn, Deputy Clerk Minutes & Records Department Re: Memorandums of Understanding: Benison Center Our Daily Bread Food Pantry Immokalee Unmet Needs Coalition, Inc. (IUNC) Coalition of Immokalee Workers Guadalupe Center Attached is an original copy of each of the Memorandums of Understanding referenced above (Item #16E5) approved by the Board of County Commissioners September 10, 2019. The second set of original Memorandums will be held in the Minutes and Records Department for the Board's Official Record. If you have any questions, please call me at 252-8406. Thank you. Attachments (6) 16E5 "Exhibit A" Memorandum of Understanding Between Collier County, a Political Subdivision of the State of Florida and Benison Center I: Purpose: The purpose of the Memorandum of Understanding (MOU) is to set forth, define and establish mutual agreements, understandings, and obligations by and between Collier County, a political subdivision of the State of Florida, through its Emergency Management Division ("the County" or "Collier County Government"), and Benison Center II. Statement of Basic Responsibilities: A. Collier County Government, through its Emergency Management Division, provides coordination of emergency services with Collier County, including incorporated areas. This includes the selection and utilization of various resources and organizations capable of rendering assistance. Under Chapter 252, Florida Statutes, Collier County Government, through its Emergency Management Division, also coordinates the administration of relief activities of both public and private relief or disaster assistance organizations which agree to volunteer their services under the direction or guidance of Collier County authorities. In addition, Collier County Government may utilize personnel and facilities of relief or disaster assistance organization, churches, temples, and synagogues in the distribution of food, relief supplies, medicines or other items and temporary sheltering as part of the restoration, rehabilitation or reconstruction of community services and essential facilities whenever Collier County Government authorities deem it necessary. B. Recognizing the increased demand for churches, temples, synagogues, large capacity spaces, and public private partnership facilities to supplement assistance and recovery to victims of both Presidentially declared or undeclared disasters, and the need to work in harmony with local governments and private relief agencies, the BENISON CENTER wishes to assist in rendering the most efficient service with a minimum of duplication to the citizens and guests of Collier County. III: Coordination of Effort: Cooperation and coordination between Collier County Government, through its Emergency Management Division, and BENISON CENTER, at a time of major disaster and during the post -disaster recovery period should be maintained at efficient levels and is part of the purpose of this Memorandum of Understanding. BENISON CENTER works on a voluntary basis as a member of the Voluntary Agencies Working Group, a working group reporting to the Collier County Citizen Corps, established by Ordinance No. 02-56, as amended and will make a continuing effort to acquaint its staff members and other representatives ("members") of this Memorandum of Understanding to assist Collier County Government in carrying out mutual responsibilities for disaster relief. 16E5 IV: Responsibilities: A. Collier County Emergency Management Division will make efforts to achieve the following: 1. Notify BENISON CENTER of the potential need to assist in activities following a disaster; and 2. Participate in and develop training in disaster response for the members of BENISON CENTER; and 3. Schedule periodic meetings and/or exercises to familiarize members of disaster preparedness or recovery initiatives; and 4. Utilize, when and as appropriate, the services of BENISON CENTER for disaster relief and recovery projects as set forth below; and 5. Collier County agrees to be responsible, to the extent provided under Florida Statute 768.28, for its negligent acts, however, this responsibility shall not serve as a waiver of Collier County's Sovereign Immunity limits. 6. Collier County shall include BENISON CENTER as an additional insured under applicable insurance policies for any loss or damages to any facility or equipment utilized pursuant to this Agreement for any potential liability for actions taken in furtherance of this Agreement; and B. BENISON CENTER will make efforts to: 1. Provide desienated areas of its facilities to Collier County to the extent available, at no charge during the disaster or local emergency relief and recovery periods for County management and operational services, provided a BENISON CENTER staff member is present at all times; and 2. Provide a reasonable number of staff members, to the extent available, to Collier County at no charge during the disaster recovery period; and 3. Provide a 24-hour contact person and alternates; and 4. Provide a representative to attend periodic meetings of the Voluntary Agencies Working Group; and 5. Participate in exercises, drills, planning sessions, webinars and conference calls developed by the Emergency Management Division; and 6. Provide the Emergency Management Division with an update of the facility and staffing capabilities at least annually prior to June of each year. C. Both BENISON CENTER and Collier County agree to the following: 1. No modifications or changes whatsoever will be made to the facility/property by the Collier County Representative without the express prior written approval of BENISON CENTER, or designee; and 2. Prior to occupancy, representatives of both parties may inspect the facility/property and will note any discrepancies on an inspection form, and/or this Memorandum of Understanding; and 2 16E5 3. The facility/property will be returned to the BENISON CENTER in the same condition as it was when occupied/acquired. 4. Prior to vacating the facility, representatives of both parties will again inspect the facility / property to note any discrepancies on the release form. 5. BENISON CENTER's facility/property shall not be used as an emergency shelter for any persons or animals. 6. Collier County will timely notify BENISON CENTER regarding (a) the number of staff requested; (b) how quickly staff must report; (c) the location to which staff must report; and (d) the estimated length of time such staff services shall be required. 7. BENISON CENTER is not obligated to provide staff if personnel are unavailable or unwilling to participate. In addition, BENISON CENTER retains the right to recall staff members if reasonably necessary for the operation of BENISON CENTER's programs and facilities. 8. BENISON CENTER reserves the right to relocate County management and operational services to a different area of its facilities if reasonably necessary for the operation of BENISON CENTER's programs and facilities; and 9. Collier County shall use its best efforts to provide a certificate from its insurer that BENISON CENTER shall be included an additional insured in the event of any disaster contemplated under the terms of this Agreement. V. Effective Date, Automatic Renewal, and Modification: This Memorandum of Understanding presents general, and some specific, guidelines by which Collier County, through its Emergency Management Division, and BENISON CENTER, will cooperate to aid victims at the time of disaster. In witness thereof, the parties have executed this Memorandum of Understanding on the date indicated. The provisions of this Memorandum of Understanding will be effective from the date approved by the Board of County Commissioners for a period of three (3) years. At the end of the three-year (3) period, this Memorandum of Understanding will automatically renew for an additional term of one year, unless terminated as provided in Paragraph VI of this Memorandum of Understanding. Both Parties have the authority to amend provisions of this Memorandum of Understanding upon the mutual consent and by written instrument executed by the Parties. VI. Termination: Either party may terminate this Memorandum of Understanding by providing the other party with notice of its intent to terminate with 30 days written notice. The Memorandum of Understanding may be immediately and automatically terminated by the County without providing such notice, should the County reasonably believe that the spirit or intent of Chapter 252, Florida Statutes, is not being effectuated by this Memorandum of Understanding. AS TO COLLIER COUNTY: ATTEST: BOARD OF COUNTY COMMISSIONERS CRYSTAL K. KINZEL, CLERK COLLIER COUNTY, FLORIDA 3 16E5 Clerk as Appi'6.VMW �nd legality: Jennife A. Belpedio Assistant County Attorn y AS TO BENISON CENTER: WITNESSES: Print Name:2. r Title: /J/ACC TOIL _ • By: __ _..... _ __......__ ... _.. Burt L. Saunders Chairman 4 Bv: Print Name: �'�� /�o n «V Title: Item # ttg Agendact.ic)+■■ '' � Date Date R or'rt "Exhibit A" Memorandum of Understanding Between Collier County, a Political Subdivision of the State of Florida and Our Daily Bread Food Pantry I: Purpose: The purpose of the Memorandum of Understanding (MOU) is to set forth, define and establish mutual agreements, understandings, and obligations by and between Collier County, a political subdivision of the State of Florida, through its Emergency Management Division ("the County" or "Collier County Government"), and Our Daily Bread Food Pantry II. Statement of Basic Responsibilities: A. Collier County Government, through its Emergency Management Division, provides coordination of emergency services with Collier County, including incorporated areas. This includes the selection and utilization of various resources and organizations capable of rendering assistance. Under Chapter 252, Florida Statutes, Collier County Government, through its Emergency Management Division, also coordinates the administration of relief activities of both public and private relief or disaster assistance organizations which agree to volunteer their services under the direction or guidance of Collier County authorities. In addition, Collier County Government may utilize personnel and facilities of relief or disaster assistance organization, churches, temples, and synagogues in the distribution of food, relief supplies, medicines or other items and temporary sheltering as part of the restoration, rehabilitation or reconstruction of community services and essential facilities whenever Collier County Government authorities deem it necessary. B. Recognizing the increased demand for churches, temples, synagogues, large capacity spaces, and public private partnership facilities to supplement assistance and recovery to victims of both Presidentially declared or undeclared disasters, and the need to work in harmony with local governments and private relief agencies, the OUR DAILY BREAD FOOD PANTRY wishes to assist in rendering the most efficient service with a minimum of duplication to the citizens and guests of Collier County. III: Coordination of Effort: Cooperation and coordination between Collier County Government, through its Emergency Management Division, and OUR DAILY BREAD FOOD PANTRY, at a time of major disaster and during the post -disaster recovery period should be maintained at efficient levels and is part of the purpose of this Memorandum of Understanding. OUR DAILY BREAD FOOD PANTRY works on a voluntary basis as a member of the Voluntary Agencies Working Group, a working group reporting to the Collier County Citizen Corps, established by Ordinance No. 02-56, as amended and will make a continuing effort to acquaint its staff members and other representatives ("members") of this Memorandum of 1 16E5 Understanding to assist Collier County Government in carrying out mutual responsibilities for disaster relief. IV: Responsibilities: A. Collier County Emergency Management Division will make efforts to achieve the following: 1. Notify OUR DAILY BREAD FOOD PANTRY of the potential need to assist in activities following a disaster; and 2. Participate in and develop training in disaster response for the members of OUR DAILY BREAD FOOD PANTRY; and 3. Schedule periodic meetings and/or exercises to familiarize members of disaster preparedness or recovery initiatives; and 4. Utilize, when and as appropriate, the services of OUR DAILY BREAD FOOD PANTRY for disaster relief and recovery projects as set forth below; and 5. Collier County agrees to be responsible, to the extent provided under Florida Statute 768.28, for its negligent acts, however, this responsibility shall not serve as a waiver of Collier County's Sovereign Immunity limits. 6. Collier County shall include OUR DAILY BREAD FOOD PANTRY as an additional insured under applicable insurance policies for any loss or damages to any facility or equipment utilized pursuant to this Agreement for any potential liability for actions taken in furtherance of this Agreement; and B. OUR DAILY BREAD FOOD PANTRY will make efforts to: 1. Provide designated areas of its facilities to Collier County to the extent available, at no charge during the disaster or local emergency relief and recovery periods for County management and operational services, provided a OUR DAILY BREAD FOOD PANTRY staff member is present at all times; and 2. Provide a reasonable number of staff members, to the extent available, to Collier County at no charge during the disaster recovery period; and 3. Provide a 24-hour contact person and alternates; and 4. Provide a representative to attend periodic meetings of the Voluntary Agencies Working Group; and 5. Participate in exercises, drills, planning sessions, webinars and conference calls developed by the Emergency Management Division; and 6. Provide the Emergency Management Division with an update of the facility and staffing capabilities at least annually prior to June of each year. C. Both OUR DAILY BREAD FOOD PANTRY and Collier County agree to the following: 1. No modifications or changes whatsoever will be made to the facility/property by the Collier County Representative without the express prior written approval of OUR DAILY BREAD FOOD PANTRY, or designee; and 2 16E5 2. Prior to occupancy, representatives of both parties may inspect the facility/property and will note any discrepancies on an inspection form, and/or this Memorandum of Understanding; and 3. The facility/property will be returned to the OUR DAILY BREAD FOOD PANTRY in the same condition as it was when occupied/acquired. 4. Prior to vacating the facility, representatives of both parties will again inspect the facility / property to note any discrepancies on the release form. 5. OUR DAILY BREAD FOOD PANTRY's facility/property shall not be used as an emergency shelter for any persons or animals. 6. Collier County will timely notify OUR DAILY BREAD FOOD PANTRY regarding (a) the number of staff requested; (b) how quickly staff must report; (c) the location to which staff must report; and (d) the estimated length of time such staff services shall be required. 7. OUR DAILY BREAD FOOD PANTRY is not obligated to provide staff if personnel are unavailable or unwilling to participate. In addition, OUR DAILY BREAD FOOD PANTRY retains the right to recall staff members if reasonably necessary for the operation of OUR DAILY BREAD FOOD PANTRY's programs and facilities. 8. OUR DAILY BREAD FOOD PANTRY reserves the right to relocate County management and operational services to a different area of its facilities if reasonably necessary for the operation of OUR DAILY BREAD FOOD PANTRY's programs and facilities; and 9. Collier County shall use its best efforts to provide a certificate from its insurer that OUR DAILY BREAD FOOD PANTRY shall be included an additional insured in the event of any disaster contemplated under the terms of this Agreement. V. Effective Date, Automatic Renewal, and Modification: This Memorandum of Understanding presents general, and some specific, guidelines by which Collier County, through its Emergency Management Division, and OUR DAILY BREAD FOOD PANTRY, will cooperate to aid victims at the time of disaster. In witness thereof, the parties have executed this Memorandum of Understanding on the date indicated. The provisions of this Memorandum of Understanding will be effective from the date approved by the Board of County Commissioners for a period of three (3) years. At the end of the three-year (3) period, this Memorandum of Understanding will automatically renew for an additional term of one year, unless terminated as provided in Paragraph VI of this Memorandum of Understanding. Both Parties have the authority to amend provisions of this Memorandum of Understanding upon the mutual consent and by written instrument executed by the Parties. VI. Termination: Either party may terminate this Memorandum of Understanding by providing the other party with notice of its intent to terminate with 30 days written notice. The Memorandum of Understanding may be immediately and automatically terminated by the County without providing such notice, should the County reasonably believe that the spirit or intent of Chapter 252, Florida Statutes, is not being effectuated by this Memorandum of Understanding. 3 AS TO COLLIER COUNTY: ATTEST: CRYSTAL K.KINZEL, CLERK By: ,tESt e'S tP lerk ature Approveo .form and legality: Jennies A. Belpedio Assistant County Att ey 1 E5 BOARD OF COUNTY COMMISSIONERS COLLIER COUNTY, FLORIDA : By Burt L. Saunders Chairman AS TO OUR DAILY BREAD FOOD PANTRY: 4 16E5 "Exhibit A" Memorandum of Understanding Between Collier County, a Political Subdivision of the State of Florida and Immokalee Unmet Needs Coalition, Inc. (IUNC) I: Purpose: The purpose of the Memorandum of Understanding (MOU) is to set forth, define and establish mutual agreements, understandings, and obligations by and between Collier County, a political subdivision of the State of Florida, through its Emergency Management Division ("the County" or "Collier County Government"), and Immokalee Unmet Needs Coalition, Inc. (IUNC) II. Statement of Basic Responsibilities: A. Collier County Government, through its Emergency Management Division, provides coordination of emergency services with Collier County, including incorporated areas. This includes the selection and utilization of various resources and organizations capable of rendering assistance. Under Chapter 252, Florida Statutes, Collier County Government, through its Emergency Management Division, also coordinates the administration of relief activities of both public and private relief or disaster assistance organizations which agree to volunteer their services under the direction or guidance of Collier County authorities. In addition, Collier County Government may utilize personnel and facilities of relief or disaster assistance organization, churches, temples, and synagogues in the distribution of food, relief supplies, medicines or other items and temporary sheltering as part of the restoration, rehabilitation or reconstruction of community services and essential facilities whenever Collier County Government authorities deem it necessary. B. Recognizing the increased demand for churches, temples, synagogues, large capacity spaces, and public private partnership facilities to supplement assistance and recovery to victims of both Presidentially declared or undeclared disasters, and the need to work in harmony with local governments and private relief agencies, the IUNC wishes to assist in rendering the most efficient service with a minimum of duplication to the citizens and guests of Collier County. III: Coordination of Effort: Cooperation and coordination between Collier County Government, through its Emergency Management Division, and IUNC, at a time of major disaster and during the post -disaster recovery period should be maintained at efficient levels and is part of the purpose of this Memorandum of Understanding. IUNC works on a voluntary basis as a member of the Voluntary Agencies Working Group, a working group reporting to the Collier County Citizen Corps, established by Ordinance No. 02-56, as amended and will make a continuing effort to acquaint its staff members and other representatives ("members") of this 1 16E5 Memorandum of Understanding to assist Collier County Government in carrying out mutual responsibilities for disaster relief. IV: Responsibilities: A. Collier County Emergency Management Division will make efforts to achieve the following: 1. Notify IUNC of the potential need to assist in activities following a disaster; and 2. Participate in and develop training in disaster response for the members of IUNC; and 3. Schedule periodic meetings and/or exercises to familiarize members of disaster preparedness or recovery initiatives; and 4. Utilize, when and as appropriate, the services of IUNC for disaster relief and recovery projects as set forth below; and 5. Collier County agrees to be responsible, to the extent provided under Florida Statute 768.28, for its negligent acts, however, this responsibility shall not serve as a waiver of Collier County's Sovereign Immunity limits. 6. Collier County shall include IUNC as an additional insured under applicable insurance policies for any loss or damages to any facility or equipment utilized pursuant to this Agreement for any potential liability for actions taken in furtherance of this Agreement; and B. IUNC will make efforts to: 1. Provide designated areas of its facilities to Collier County to the extent available, at no charge during the disaster or local emergency relief and recovery periods for County management and operational services, provided an IUNC staff member is present at all times; and 2. Provide a reasonable number of staff members, to the extent available, to Collier County at no charge during the disaster recovery period; and 3. Provide a 24-hour contact person and alternates; and 4. Provide a representative to attend periodic meetings of the Voluntary Agencies Working Group; and 5. Participate in exercises, drills, planning sessions, webinars and conference calls developed by the Emergency Management Division; and 6. Provide the Emergency Management Division with an update of the facility and staffing capabilities at least annually prior to June of each year. C. Both IUNC and Collier County agree to the following: 1. No modifications or changes whatsoever will be made to the facility/property by the Collier County Representative without the express prior written approval of IUNC, or designee; and 2 16E5 2. Prior to occupancy, representatives of both parties may inspect the facility/property and will note any discrepancies on an inspection form, and/or this Memorandum of Understanding; and 3. The facility/property will be returned to the IUNC in the same condition as it was when occupied/acquired. 4. Prior to vacating the facility, representatives of both parties will again inspect the facility / property to note any discrepancies on the release form. 5. IUNC's facility/property shall not be used as an emergency shelter for any persons or animals. 6. Collier County will timely notify IUNC regarding (a) the number of staff requested; (b) how quickly staff must report; (c) the location to which staff must report; and (d) the estimated length of time such staff services shall be required. 7. IUNC is not obligated to provide staff if personnel are unavailable or unwilling to participate. In addition, IUNC retains the right to recall staff members if reasonably necessary for the operation of IUNC's programs and facilities. 8. IUNC reserves the right to relocate County management and operational services to a different area of its facilities if reasonably necessary for the operation of IUNC's programs and facilities; and 9. Collier County shall use its best efforts to provide a certificate from its insurer that IUNC shall be included an additional insured in the event of any disaster contemplated under the terms of this Agreement. V. Effective Date, Automatic Renewal, and Modification: This Memorandum of Understanding presents general, and some specific, guidelines by which Collier County, through its Emergency Management Division, and IUNC, will cooperate to aid victims at the time of disaster. In witness thereof, the parties have executed this Memorandum of Understanding on the date indicated. The provisions of this Memorandum of Understanding will be effective from the date approved by the Board of County Commissioners for a period of three (3) years. At the end of the three-year (3) period, this Memorandum of Understanding will automatically renew for an additional term of one year, unless terminated as provided in Paragraph VI of this Memorandum of Understanding. Both Parties have the authority to amend provisions of this Memorandum of Understanding upon the mutual consent and by written instrument executed by the Parties. VI. Termination: Either party may terminate this Memorandum of Understanding by providing the other party with notice of its intent to terminate with 30 days written notice. The Memorandum of Understanding may be immediately and automatically terminated by the County without providing such notice, should the County reasonably believe that the spirit or intent of Chapter 252, Florida Statutes, is not being effectuated by this Memorandum of Understanding. AS TO COLLIER COUNTY: ATTEST: BOARD OF COUNTY COMMISSIONERS CRYSTAL K. KINZEL, CLERK COLLIER COUNTY, FLORIDA 3 16E5 By: C At a9�'Ch.;�Mlerk Appr Id as to orm and legality: Jennifer A. Belpedio Assistant County Atto y By: Burt L. Saunders Chairman AS TO IMMOKALEE UNMET NEEDS COALITION, INC (IUNC): WITNESSES: �n By: O�t. I 1 ` "c, Print Name: 'L\\nLAA Title: 0'tb , M By: II ,,,n^ Print Name: VV i U G' Title: 16E5 "Exhibit A" Memorandum of Understanding Between Collier County, a Political Subdivision of the State of Florida and Coalition of Immokalee Workers I: Purpose: The purpose of the Memorandum of Understanding (MOU) is to set forth, define and establish mutual agreements, understandings, and obligations by and between Collier County, a political subdivision of the State of Florida, through its Emergency Management Division ("the County" or "Collier County Government"), and Coalition of Immokalee Workers II. Statement of Basic Responsibilities: A. Collier County Government, through its Emergency Management Division, provides coordination of emergency services with Collier County, including incorporated areas. This includes the selection and utilization of various resources and organizations capable of rendering assistance. Under Chapter 252, Florida Statutes, Collier County Government, through its Emergency Management Division, also coordinates the administration of relief activities of both public and private relief or disaster assistance organizations which agree to volunteer their services under the direction or guidance of Collier County authorities. In addition, Collier County Government may utilize personnel and facilities of relief or disaster assistance organization, churches, temples, and synagogues in the distribution of food, relief supplies, medicines or other items and temporary sheltering as part of the restoration, rehabilitation or reconstruction of community services and essential facilities whenever Collier County Government authorities deem it necessary. B. Recognizing the increased demand for churches, temples, synagogues, large capacity spaces, and public private partnership facilities to supplement assistance and recovery to victims of both Presidentially declared or undeclared disasters, and the need to work in harmony with local governments and private relief agencies, the COALITION OF IMMOKALEE WORKERS wishes to assist in rendering the most efficient service with a minimum of duplication to the citizens and guests of Collier County. III: Coordination of Effort: Cooperation and coordination between Collier County Government, through its Emergency Management Division, and COALITION OF IMMOKALEE WORKERS, at a time of major disaster and during the post -disaster recovery period should be maintained at efficient levels and is part of the purpose of this Memorandum of Understanding. COALITION OF IMMOKALEE WORKERS works on a voluntary basis as a member of the Voluntary Agencies Working Group, a working group reporting to the Collier County Citizen Corps, established by Ordinance No. 02-56, as amended and will make a 16E5 continuing effort to acquaint its staff members and other representatives ("members") of this Memorandum of Understanding to assist Collier County Government in carrying out mutual responsibilities for disaster relief. IV: Responsibilities: A. Collier County Emergency Management Division will make efforts to achieve the following: 1, Notify COALITION OF IMMOKALEE WORKERS of the potential need to assist in activities following a disaster; and 2. Participate in and develop training in disaster response for the members of COALITION OF IMMOKALEE WORKERS; and 3. Schedule periodic meetings and/or exercises to familiarize members of disaster preparedness or recovery initiatives; and 4. Utilize, when and as appropriate, the services of COALITION OF IMMOKALEE WORKERS for disaster relief and recovery projects as set forth below; and 5. Collier County agrees to be responsible, to the extent provided under Florida Statute 768.28, for its negligent acts, however, this responsibility shall not serve as a waiver of Collier County's Sovereign Immunity limits. 6. Collier County shall include COALITION OF IMMOKALEE WORKERS as an additional insured under applicable insurance policies for any loss or damages to any facility or equipment utilized pursuant to this Agreement for any potential liability for actions taken in furtherance of this Agreement; and B. COALITION OF IMMOKALEE WORKERS will make efforts to: 1. Provide designated areas of its facilities to Collier County to the extent available, at no charge during the disaster or local emergency relief and recovery periods for County management and operational services, provided a COALITION OF IMMOKALEE WORKERS staff member is present at all times; and 2. Provide a reasonable number of staff members, to the extent available, to Collier County at no charge during the disaster recovery period; and 3. Provide a 24-hour contact person and alternates; and 4. Provide a representative to attend periodic meetings of the Voluntary Agencies Working Group; and 5. Participate in exercises, drills, planning sessions, webinars and conference calls developed by the Emergency Management Division; and 6. Provide the Emergency Management Division with an update of the facility and staffing capabilities at least annually prior to June of each year. C. Both COALITION OF IMMOKALEE WORKERS and Collier County agree to the following: 2 16ES 1. No modifications or changes whatsoever will be made to the facility/property by the Collier County Representative without the express prior written approval of COALITION OF IMMOKALEE WORKERS, or designee; and 2. Prior to occupancy, representatives of both parties may inspect the facility/property and will note any discrepancies on an inspection form, and/or this Memorandum of Understanding; and 3. The facility/property will be returned to the COALITION OF IMMOKALEE WORKERS in the same condition as it was when occupied/acquired. 4. Prior to vacating the facility, representatives of both parties will again inspect the facility / property to note any discrepancies on the release form. 5. COALITION OF IMMOKALEE WORKERS's facility/property shall not be used as an emergency shelter for any persons or animals. 6. Collier County will timely notify COALITION OF IMMOKALEE WORKERS regarding (a) the number of staff requested; (b) how quickly staff must report; (c) the location to which staff must report; and (d) the estimated length of time such staff services shall be required. 7. COALITION OF IMMOKALEE WORKERS is not obligated to provide staff if personnel are unavailable or unwilling to participate. In addition, COALITION OF IMMOKALEE WORKERS retains the right to recall staff members if reasonably necessary for the operation of COALITION OF IMMOKALEE WORKERS's programs and facilities. 8. COALITION OF IMMOKALEE WORKERS reserves the right to relocate County management and operational services to a different area of its facilities if reasonably necessary for the operation of COALITION OF IMMOKALEE WORKERS's programs and facilities; and 9. Collier County shall use its best efforts to provide a certificate from its insurer that COALITION OF IMMOKALEE WORKERS shall be included an additional insured in the event of any disaster contemplated under the terms of this Agreement. V. Effective Date, Automatic Renewal, and Modification: This Memorandum of Understanding presents general, and some specific, guidelines by which Collier County, through its Emergency Management Division, and COALITION OF IMMOKALEE WORKERS, will cooperate to aid victims at the time of disaster. In witness thereof, the parties have executed this Memorandum of Understanding on the date indicated. The provisions of this Memorandum of Understanding will be effective from the date approved by the Board of County Commissioners for a period of three (3) years. At the end of the three-year (3) period, this Memorandum of Understanding will automatically renew for an additional term of one year, unless terminated as provided in Paragraph VI of this Memorandum of Understanding. Both Parties have the authority to amend provisions of this Memorandum of Understanding upon the mutual consent and by written instrument executed by the Parties. VI. Termination: Either party may terminate this Memorandum of Understanding by providing the other party with notice of its intent to terminate with 30 days written notice. The Memorandum of Understanding may be immediately and automatically terminated by the County without providing such notice, should the County reasonably believe that the spirit or 3 1 f E 5 intent of Chapter 252, Florida Statutes, is not being effectuated by this Memorandum of Understanding. AS TO COLLIER COUNTY: ATTEST: CRYSTAL K. KINZEL, CLERK 4 By'� lerl Appro and legality: b 4 4.1 Jennifer A. Belpe Assistant County BOARD OF COUNTY COMMISSIONERS COLLIER COUNTY, FLORIDA By. _._._ Burt L. Saunders Chairman AS TO COALITION OF IMMOKALEE WORKERS: By: �" Print �Iajnc;: Title: y�. 4 Print Name: Title: /-77L Cee i6E5, "Exhibit A" Memorandum of Understanding Between Collier County, a Political Subdivision of the State of Florida and Guadalupe Center I: Purpose: The purpose of the Memorandum of Understanding (MOU) is to set forth, define and establish mutual agreements, understandings, and obligations by and between Collier County, a political subdivision of the State of Florida, through its Emergency Management Division ("the County" or "Collier County Government"), and Guadalupe Center II. Statement of Basic Responsibilities: A. Collier County Government, through its Emergency Management Division, provides coordination of emergency services with Collier County, including incorporated areas. This includes the selection and utilization of various resources and organizations capable of rendering assistance. Under Chapter 252, Florida Statutes, Collier County Government, through its Emergency Management Division, also coordinates the administration of relief activities of both public and private relief or disaster assistance organizations which agree to volunteer their services under the direction or guidance of Collier County authorities. In addition, Collier County Government may utilize personnel and facilities of relief or disaster assistance organization, churches, temples, and synagogues in the distribution of food, relief supplies, medicines or other items and temporary sheltering as part of the restoration, rehabilitation or reconstruction of community services and essential facilities whenever Collier County Government authorities deem it necessary. B. Recognizing the increased demand for churches, temples, synagogues, large capacity spaces, and public private partnership facilities to supplement assistance and recovery to victims of both Presidentially declared or undeclared disasters, and the need to work in harmony with local governments and private relief agencies, the GUADALUPE CENTER wishes to assist in rendering the most efficient service with a minimum of duplication to the citizens and guests of Collier County. III: Coordination of Effort: Cooperation and coordination between Collier County Government, through its Emergency Management Division, and GUADALUPE CENTER, at a time of major disaster and during the post -disaster recovery period should be maintained at efficient levels and is part of the purpose of this Memorandum of Understanding. GUADALUPE CENTER works on a voluntary basis as a member of the Voluntary Agencies Working Group, a working group reporting to the Collier County Citizen Corps, established by Ordinance No. 02-56, as amended and will make a continuing effort to acquaint its staff members and other representatives ("members") of this Memorandum of Understanding to assist Collier County Government in carrying out mutual responsibilities for disaster relief. 1 16E5 IV: Responsibilities: A. Collier County Emergency Management Division will make efforts to achieve the following: 1. Notify GUADALUPE CENTER of the potential need to assist in activities following a disaster; and 2. Participate in and develop training in disaster response for the members of GUADALUPE CENTER; and 3. Schedule periodic meetings and/or exercises to familiarize members of disaster preparedness or recovery initiatives; and 4. Utilize, when and as appropriate, the services of GUADALUPE CENTER for disaster relief and recovery projects as set forth below; and 5. Collier County agrees to be responsible, to the extent provided under Florida Statute 768.28, for its negligent acts, however, this responsibility shall not serve as a waiver of Collier County's Sovereign Immunity limits. 6. Collier County shall include GUADALUPE CENTER as an additional insured under applicable insurance policies for any loss or damages to any facility or equipment utilized pursuant to this Agreement for any potential liability for actions taken in furtherance of this Agreement; and B. GUADALUPE CENTER will make efforts to: 1. Provide designated areas of its facilities to Collier County to the extent available, at no charge during the disaster or local emergency relief and recovery periods for County management and operational services, provided a GUADALUPE CENTER staff member is present at all times; and 2. Provide a reasonable number of staff members, to the extent available, to Collier County at no charge during the disaster recovery period; and 3. Provide a 24-hour contact person and alternates; and 4. Provide a representative to attend periodic meetings of the Voluntary Agencies Working Group; and 5. Participate in exercises, drills, planning sessions, webinars and conference calls developed by the Emergency Management Division; and 6. Provide the Emergency Management Division with an update of the facility and staffing capabilities at least annually prior to June of each year. C. Both GUADALUPE CENTER and Collier County agree to the following: 1. No modifications or changes whatsoever will be made to the facility/property by the Collier County Representative without the express prior written approval of GUADALUPE CENTER, or designee; and 2. Prior to occupancy, representatives of both parties may inspect the facility/property and will note any discrepancies on an inspection form, and/or this Memorandum of Understanding; and 2 I6E5 3. The facility/property will be returned to the GUADALUPE CENTER in the same condition as it was when occupied/acquired. 4. Prior to vacating the facility, representatives of both parties will again inspect the facility / property to note any discrepancies on the release form. 5. GUADALUPE CENTER's facility/property shall not be used as an emergency shelter for any persons or animals. 6. Collier County will timely notify GUADALUPE CENTER regarding (a) the number of staff requested; (b) how quickly staff must report; (c) the location to which staff must report; and (d) the estimated length of time such staff services shall be required. 7. GUADALUPE CENTER is not obligated to provide staff if personnel are unavailable or unwilling to participate. In addition, GUADALUPE CENTER retains the right to recall staff members if reasonably necessary for the operation of GUADALUPE CENTER's programs and facilities. 8. GUADALUPE CENTER reserves the right to relocate County management and operational services to a different area of its facilities if reasonably necessary for the operation of GUADALUPE CENTER's programs and facilities; and 9. Collier County shall use its best efforts to provide a certificate from its insurer that GUADALUPE CENTER shall be included an additional insured in the event of any disaster contemplated under the terms of this Agreement. V. Effective Date, Automatic Renewal, and Modification: This Memorandum of Understanding presents general, and some specific, guidelines by which Collier County, through its Emergency Management Division, and GUADALUPE CENTER, will cooperate to aid victims at the time of disaster. In witness thereof, the parties have executed this Memorandum of Understanding on the date indicated. The provisions of this Memorandum of Understanding will be effective from the date approved by the Board of County Commissioners for a period of three (3) years. At the end of the three-year (3) period, this Memorandum of Understanding will automatically renew for an additional term of one year, unless terminated as provided in Paragraph VI of this Memorandum of Understanding. Both Parties have the authority to amend provisions of this Memorandum of Understanding upon the mutual consent and by written instrument executed by the Parties. VI. Termination: Either party may terminate this Memorandum of Understanding by providing the other party with notice of its intent to terminate with 30 days written notice. The Memorandum of Understanding may be immediately and automatically terminated by the County without providing such notice, should the County reasonably believe that the spirit or intent of Chapter 252, Florida Statutes, is not being effectuated by this Memorandum of Understanding. AS TO COLLIER COUNTY: ATTEST: BOARD OF COUNTY COMMISSIONERS CRYSTAL K. KINZEL, CLERK COLLIER COUNTY, FLORIDA 3 16E5 By: ,fittest Jerk Appro,and legality: Ak " Jenn er A. Belped'o Assistant County Att rney AS TO GUADALUPE CENTER: WIT SSES: By: Print Name:�'J Title: �,Vs1 10etf, Burt L. Saunders Chairman By: Print Name: ct�� o Title: ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP! 6 E 5 TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later than Monday preceding the Board meeting. **NEW** ROUTING SLIP . Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office. Route to Addressee(s) (List in routing order) Office Initials Date 1. 2. 3. County Attorney Office County Attorney Office //iP 7//z/zz 4. BCC Office Board of County Commissioners ' 7//Z/L 2 5. Minutes and Records Clerk of Court's Office PRIMARY CONTACT INFORMATION t Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees above,may need to contact staff for additional or missing information. Name of Primary Staff Kathy Heinrichsberg Phone Number 252-3622 Contact/ Department Agenda Date Item was September) 2019 Agenda Item Number Approved by the BCC 10 16E5 (Ces. Type of Document Memorandum of Understanding between Number of Original 1 Attached Collier County and Amateur Radio Documents Attached Emergency Services PO number or account number if document is to be recorded INSTRUCTIONS & CHECKLIST Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not appropriate. (Initial) Applicable) 1. Does the document require the chairman's original signature? NA 2. Does the document need to be sent to another agency for additional signatures? If yes, N/A provide the Contact Information(Name;Agency;Address; Phone)on an attached sheet. 3. Original document has been signed/initialed for legal sufficiency. (All documents to be KH signed by the Chairman,with the exception of most letters,must be reviewed and signed by the Office of the County Attorney. 4. All handwritten strike-through and revisions have been initialed by the County Attorney's KH NA Office and all other parties except the BCC Chairman and the Clerk to the Board 5. The Chairman's signature line date has been entered as the date of BCC approval of the document or the final negotiated contract date whichever is applicable. 6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's KH signature and initials are required. 7. In most cases(some contracts are an exception),the original document and this routing slip NA should be provided to the County Attorney Office at the time the item is input into SIRE. Some documents are time sensitive and require forwarding to Tallahassee within a certain time frame or the BCC's actions are nullified. Be aware of your deadlines! 8. The document was approved by the BCC on 9/10/2019 and all changes made during kh N/A is not the meeting have been incorporated in the attached document. The County an option for Attorney's Office has reviewed the changes,if applicable. this line. 9. Initials of attorney verifying that the attached document is the version approved by the JAK/Ar) N/A is not BCC,all changes directed by the BCC have been made,and the document is ready for the an option for Chairman's signature. this line. I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12 16E5 "Exhibit A" Memorandum of Understanding Between Collier County, a Political Subdivision of the State of Florida and Amateur Radio Emergency Service of Collier County Inc. I: Purpose: The purpose of the Memorandum of Understanding (MOU) is to set forth, define and establish mutual agreements, understandings, and obligations by and between Collier County, a political subdivision of the State of Florida, through its Emergency Management Division ("the County" or "Collier County Government"), and Amateur Radio Emergency Service of Collier County Inc. II. Statement of Basic Responsibilities: A. Collier County Government, through its Emergency Management Division, provides coordination of emergency services with Collier County, including incorporated areas. This includes the selection and utilization of various resources and organizations capable of rendering assistance. Under Chapter 252, Florida Statutes, Collier County Government, through its Emergency Management Division, also coordinates the administration of relief activities of both public and private relief or disaster assistance organizations which agree to volunteer their services under the direction or guidance of Collier County authorities. In addition, Collier County Government may utilize personnel and facilities of relief or disaster assistance organizations, churches, temples, and synagogues in the distribution of food, relief supplies, medicines or other items and temporary sheltering as part of the restoration, rehabilitation or reconstruction of community services and essential facilities whenever Collier County Government authorities deem it necessary. B. Recognizing the increased demand for churches, temples, synagogues, large capacity spaces, and public-private partnership facilities to supplement assistance and recovery to victims of both Presidentially declared or undeclared disasters, and the need to work in harmony with local governments and private relief agencies, Amateur Radio Emergency Service of Collier County Inc. wishes to assist in rendering the most efficient service with a minimum of duplication to the citizens and guests of Collier County. III: Coordination of Effort: Cooperation and coordination between Collier County Government, through its Emergency Management Division, and Amateur Radio Emergency Service of Collier County Inc., at a time of major disaster and during the post-disaster recovery period should be maintained at efficient levels and is part of the purpose of this Memorandum of Understanding. Amateur Radio Emergency Service of Collier County Inc. works on a voluntary basis as a member of the Voluntary Agencies Working Group, a working group reporting to the Collier County Citizen Corps, established by Ordinance No. 02-56, as amended, and will make a continuing effort to acquaint its members of this Memorandum of 1 l6E5 Understanding to assist Collier County Government in carrying out mutual responsibilities for disaster relief. IV: Responsibilities: A. Collier County Emergency Management Division will make efforts to achieve the following: 1. Notify Amateur Radio Emergency Service of Collier County Inc. of the potential need to assist in activities following a disaster; and 2. Participate in and develop training in disaster response for the members of Amateur Radio Emergency Service of Collier County Inc.; and 3. Schedule periodic meetings and/or exercises to familiarize members of disaster preparedness or recovery initiatives; and 4. Utilize, when and as appropriate, the services of Amateur Radio Emergency Service of Collier County Inc. for disaster relief and recovery projects; and 5. Collier County agrees to be responsible, to the extent provided under Florida Statute 768.28, for its negligent acts, however, this responsibility shall not serve as a waiver of Collier County's Sovereign Immunity limits. B. Amateur Radio Emergency Service of Collier County Inc. will make efforts to: 1. Provide facilities and/or staff to Collier County at no charge during the disaster or local emergency relief and recovery periods; and 2. Provide a 24-hour contact person and alternates; and 3. Provide a representative to attend periodic meetings of the Voluntary Agencies Working Group; and 4. Participate in exercises, drills, planning sessions, webinars and conference calls developed by the Emergency Management Division; and 5. Provide the Emergency Management Division with an update of the facility and staffing capabilities at least annually prior to June of each year. C. Both of the above-named parties agree to the following: 1. No modifications or changes will be made to the facility/property by the Collier County Representative without the express written approval of the owner/operator, or designee; and 2. Prior to occupancy, representatives of both parties may inspect the facility/property and will note any discrepancies on the inspection form, and/or this Memorandum of Understanding; and The facility/property will be returned to Amateur Radio Emergency Service of Collier County Inc. in the same condition as it was when occupied/acquired. V. Effective Date,Automatic Renewal,and Modification: This Memorandum of Understanding presents general, and some specific, guidelines by which Collier County, through its Emergency Management Division, and Amateur Radio Emergency Service of Collier 2 1 6 E5 County Inc., will cooperate to aid victims at the time of disaster. In witness thereof, the parties have executed this Memorandum of Understanding on the date indicated. The provisions of this Memorandum of Understanding will be effective from the date approved by the Board of County Commissioners for a period of three (3) years. At the end of the three-year (3) period, this Memorandum of Understanding will automatically renew for an additional term of one year, unless terminated as provided in Paragraph VI of this Memorandum of Understanding. Both Parties have the authority to amend provisions of this Memorandum of Understanding upon the mutual consent and by written instrument executed by the Parties. VI. Termination: Either party may terminate this Memorandum of Understanding by providing the other party with notice of its intent to terminate with 30 days written notice. The Memorandum of Understanding may be immediately and automatically terminated by the County without providing such notice, should the County reasonably believe that the spirit or intent of Chapter 252, Florida Statutes, is not being effectuated by this Memorandum of Understanding. AS TO COUNTY: ATTEST: BOARD OF COUNTY COMMISSIONERS CRYSTAL K. KINZEL, CLERK COLLIER CO -"� - •RIDA By:C.22 IP Aar_ 110i, /IP' ep lerk / , A -St : ., *man s Will am L. McDaniel,Jr., Chairman pro'i,e` i �`, j:,C'a gality: i' �%,.4 �t ' t. fin'§ '� Attorney AS TO AMATEUR RADIO EMERGENCY SSERVICE OF CCOLLIER COUNTY INC.: WITNESSES: NAME OF GROUP HERE: Amateur Radio Emergency Service of Collier County Inc. i /i' By: .G /,-C.�i!; , Gi..G Print Name: Print Name: /.."7w4-tx A,r--Jf 5.14 Title: r'r-,,Fri Print Name: Date: ;/t/,1/t 17 2O� 3 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATUR1 C[ V Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later than Monday preceding the Board meeting. **NEW** ROUTING SLIP Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office. Route to Addressee(s) (List in routing order) Office Initials Date 1. 2. 3. County Attorney Office County Attorney Office -141:1 3 f 3'Z2 4. BCC Office Board of County Commissioners LAl lV fj rs) / /2 Z. 5. Minutes and Records Clerk of Court's Office (j f 1 xS � ►��2� PRIMARY CONTACT INFORMATION Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees above,may need to contact staff for additional or missing information. Name of Primary Staff Kathy Heinrichsberg Phone Number 252-3622 Contact/ Department Agenda Date Item was September 10,2019 Agenda Item Number Approved by the BCC 16E5-RES 19-154 Type of Document Memorandum of Understanding between Number of Original 1 Attached Collier County and Cypress Lodge No 295 Documents Attached F. and A.M. PO number or account number if document is to be recorded INSTRUCTIONS & CHECKLIST Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not appropriate. (Initial) Applicable) 1. Does the document require the chairman's original signature? NA 2. Does the document need to be sent to another agency for additional signatures? If yes, N/A provide the Contact Information(Name;Agency;Address; Phone)on an attached sheet. 3. Original document has been signed/initialed for legal sufficiency. (All documents to be KH signed by the Chairman,with the exception of most letters,must be reviewed and signed by the Office of the County Attorney. 4. All handwritten strike-through and revisions have been initialed by the County Attorney's NA Office and all other parties except the BCC Chairman and the Clerk to the Board 5. The Chairman's signature line date has been entered as the date of BCC approval of the document or the final negotiated contract date whichever is applicable. 6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's KH signature and initials are required. 7. In most cases(some contracts are an exception),the original document and this routing slip NA should be provided to the County Attorney Office at the time the item is input into SIRE. Some documents are time sensitive and require forwarding to Tallahassee within a certain time frame or the BCC's actions are nullified. Be aware of your deadlines! 8. The document was approved by the BCC on 9/10/2019 and all changes made during KH N/A is not the meeting have been incorporated in the attached document. The County an option for Attorney's Office has reviewed the changes,if applicable. this line. 9. Initials of attorney verifying that the attached document is the version approved by the N/A is not BCC,all changes directed by the BCC have been made,and the document is ready for the ,AkIio an option for Chairman's signature. this line. I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12 16E Ann P. Jennejohn From: Ann P.Jennejohn Sent: Thursday, August 4, 2022 10:28 AM To: HeinrichsbergKathy Subject: Memorandums of Understanding Attachments: Memorandum of Understanding w_Cypress Lodge 295 F. &A.M.pdf; Memorandum of Understanding w_Lely Presbyterian Church.pdf Hi Kathy, Please see the attached for your records. Thank you! Ann ✓enneJotin 13MR Sevtior Deputy Clerk 11 ,.0intR Clerk to the Value Adjustwtevtt Board �� Office: 239-252-8406 Fax: 239-252-8408 (if applicable) Avwt.Jevwtejohvt@Coll ierCl erk.cowt rr*sdu \ Office of the Clerk of the Circuit Court & Cowtptroller of Collier Couvtty 3299 Tawtiawi Trail, Suite *401 Naples, FL 34112-5324 www.Coll ierCl erk.cowt i 16E5 "Exhibit A" Memorandum of Understanding Between Collier County, a Political Subdivision of the State of Florida and Cypress Lodge No. 295 F. & A.M. I: Purpose: The purpose of the Memorandum of Understanding (MOU) is to set forth, define and establish mutual agreements, understandings, and obligations by and between Collier County, a political subdivision of the State of Florida, through its Emergency Management Division ("the County" or"Collier County Government"), and Cypress Lodge No. 295 F. & A.M. II. Statement of Basic Responsibilities: A. Collier County Government, through its Emergency Management Division, provides coordination of emergency services with Collier County, including incorporated areas. This includes the selection and utilization of various resources and organizations capable of rendering assistance. Under Chapter 252, Florida Statutes, Collier County Government, through its Emergency Management Division, also coordinates the administration of relief activities of both public and private relief or disaster assistance organizations which agree to volunteer their services under the direction or guidance of Collier County authorities. In addition, Collier County Government may utilize personnel and facilities of relief or disaster assistance organizations, churches, temples, and synagogues in the distribution of food, relief supplies, medicines or other items and temporary sheltering as part of the restoration, rehabilitation or reconstruction of community services and essential facilities whenever Collier County Government authorities deem it necessary. B. Recognizing the increased demand for churches, temples, synagogues, large capacity spaces, and public-private partnership facilities to supplement assistance and recovery to victims of both Presidentially declared or undeclared disasters, and the need to work in harmony with local governments and private relief agencies, the Cypress Lodge No. 295 F. & A.M. wishes to assist in rendering the most efficient service with a minimum of duplication to the citizens and guests of Collier County. III: Coordination of Effort: Cooperation and coordination between Collier County Government, through its Emergency Management Division, and Cypress Lodge No. 295 F. & A.M., at a time of major disaster and during the post-disaster recovery period should be maintained at efficient levels and is part of the purpose of this Memorandum of Understanding. Cypress Lodge No. 295 F. & A.M. works on a voluntary basis as a member of the Voluntary Agencies Working Group, a working group reporting to the Collier County Citizen Corps, established by Ordinance No. 02-56, as amended, and will make a continuing effort to acquaint its members of this Memorandum of Understanding to assist Collier County Government in carrying out mutual responsibilities for disaster relief 1 16E5 IV: Responsibilities: A. Collier County Emergency Management Division will make efforts to achieve the following: 1. Notify Cypress Lodge No. 295 F. & A.M. of the potential need to assist in activities following a disaster; and 2. Participate in and develop training in disaster response for the members of Cypress Lodge No. 295 F. & A.M.; and 3. Schedule periodic meetings and/or exercises to familiarize members of disaster preparedness or recovery initiatives; and 4. Utilize, when and as appropriate, the services of Cypress Lodge No. 295 F. & A.M. for disaster relief and recovery projects; and 5. Collier County agrees to be responsible, to the extent provided under Florida Statute 768.28, for its negligent acts, however, this responsibility shall not serve as a waiver of Collier County's Sovereign Immunity limits. B. CYPRESS LODGE No. 295 F. & A.M. will make efforts to: 1. Provide facilities and/or staff to Collier County at no charge during the disaster or local emergency relief and recovery periods; and 2. Provide a 24-hour contact person and alternates; and 3. Provide a representative to attend periodic meetings of the Voluntary Agencies Working Group; and 4. Participate in exercises, drills, planning sessions, webinars and conference calls developed by the Emergency Management Division; and 5. Provide the Emergency Management Division with an update of the facility and staffing capabilities at least annually prior to June of each year. C. Both of the above-named parties agree to the following: 1. No modifications or changes will be made to the facility/property by the Collier County Representative without the express written approval of the owner/operator, or designee; and 2. Prior to occupancy, representatives of both parties may inspect the facility/property and will note any discrepancies on the inspection form, and/or this Memorandum of Understanding; and The facility/property will be returned to the Cypress Lodge No. 295 F. & A.M. in the same condition as it was when occupied/acquired. V. Effective Date,Automatic Renewal, and Modification: This Memorandum of Understanding presents general, and some specific, guidelines by which Collier County, through its Emergency Management Division, and Cypress Lodge No. 295 F. & A.M., will cooperate to aid victims at the time of disaster. In witness thereof, the parties have executed this Memorandum of Understanding on the date indicated. The provisions of this Memorandum of 2 1 6 E 5 Understanding will be effective from the date approved by the Board of County Commissioners for a period of three (3) years. At the end of the three-year (3) period, this Memorandum of Understanding will automatically renew for an additional term of one year, unless terminated as provided in Paragraph VI of this Memorandum of Understanding. Both Parties have the authority to amend provisions of this Memorandum of Understanding upon the mutual consent and by written instrument executed by the Parties. VI. Termination: Either party may terminate this Memorandum of Understanding by providing the other party with notice of its intent to terminate with 30 days written notice. The Memorandum of Understanding may be immediately and automatically terminated by the County without providing such notice, should the County reasonably believe that the spirit or intent of Chapter 252, Florida Statutes, is not being effectuated by this Memorandum of Understanding. AS TO COUNTY: ATTEST: BOARD OF COUNTY COMMISSIONERS CRYSTAi. KINZEL,_CLERK COLLIER COO -•RIDA . ,,.. Viii i v, " C€) AP , OA B7.: By: �- esi C o. " ,1 '"erk �. ,.l . w j . Wi ham L. McDaniel,Jr., Chairman Approve Via• 'i J iv •• ali g ty: le .414.2_, Co ty Attorney AS TO CYPRESS LODGE No. 295 F. & A.M.: WI . [:S: CYPRESS LOI) '\a. 295 E. & A.M.: 41444.AA By: `1 Print Name: 6k IK Kilo 0441 Print Name: A '( C,o6.6iproiu Title: W of.SJIP Fat jt4A.,764 Print Namc: ) Z/4PS L . at /ec' Date: 7/ Ic!'Zv Zz- 3 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO 1 b E 5 THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later than Monday preceding the Board meeting. **NEW** ROUTING SLIP Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attomey Office. Route to Addressee(s) (List in routing order) Office Initials Date 1. 2. 3. County Attorney Office County Attorney Office 4. BCC Office Board of County Commissioners k(/►315/ g/3/z 2. 5. Minutes and Records Clerk of Court's Office tfiWtO PRIMARY CONTACT INFORMATION Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees above,may need to contact staff for additional or missing information. Name of Primary Staff Kathy Heinrichsberg Phone Number 252-3622 Contact/ Department Agenda Date Item was September 10,2019 Agenda Item Number Approved by the BCC 16E5 RES 19-154 Type of Document Memorandum of Understanding between Number of Original 1 Attached Collier County and Lely Presbyterian Documents Attached Church PO number or account number if document is to be recorded INSTRUCTIONS & CHECKLIST Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not appropriate. (Initial) Applicable) 1. Does the document require the chairman's original signature? NA 2. Does the document need to be sent to another agency for additional signatures? If yes, N/A provide the Contact Information(Name;Agency;Address; Phone)on an attached sheet. 3. Original document has been signed/initialed for legal sufficiency. (All documents to be KH signed by the Chairman,with the exception of most letters,must be reviewed and signed by the Office of the County Attorney. 4. All handwritten strike-through and revisions have been initialed by the County Attorney's NA Office and all other parties except the BCC Chairman and the Clerk to the Board 5. The Chairman's signature line date has been entered as the date of BCC approval of the document or the final negotiated contract date whichever is applicable. 6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's KH signature and initials are required. 7. In most cases(some contracts are an exception),the original document and this routing slip NA should be provided to the County Attorney Office at the time the item is input into SIRE. Some documents are time sensitive and require forwarding to Tallahassee within a certain time frame or the BCC's actions are nullified. Be aware of your deadlines! 8. The document was approved by the BCC on 9/10/2019 and all changes made during KH N/A is not the meeting have been incorporated in the attached document. The County an option for Attorney's Office has reviewed the changes,if applicable. this line. 9. Initials of attorney verifying that the attached document is the version approved by the JAK 1, N/A is not BCC,all changes directed by the BCC have been made,and the document is ready for the an option for Chairman's signature. this line. I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12 ibE5 Ann P. Jennejohn From: Ann P. Jennejohn Sent: Thursday, August 4, 2022 10:28 AM To: HeinrichsbergKathy Subject: Memorandums of Understanding Attachments: Memorandum of Understanding w_Cypress Lodge 295 F. &A.M.pdf; Memorandum of Understanding w_Lely Presbyterian Church.pdf Hi Kathy, Please see the attached for your records. Thavtk you! Ann JenneJotin I3MR Sevtior Deputy Clerk II 4,<VAT l tfk:�. Clerk to the Value Adjustwtevtt Board #.` `�•,� Office: 23 9-252-8406 Fax: 239-252-8408 (if applicable) AKK.JetAvtejohm@CollierClerk.com Office of the Clerk of the Circuit Court • & Comptroller of Collier County 3299 Tawtiawti Trail, Suite #401 Naples, FL 34112-5324 www.CollierClerk.cowt i 1 6 E 5 "Exhibit A" Memorandum of Understanding Between Collier County, a Political Subdivision of the State of Florida and Lely Presbyterian Church I: Purpose: The purpose of the Memorandum of Understanding (MOU) is to set forth, define and establish mutual agreements, understandings, and obligations by and between Collier County, a political subdivision of the State of Florida, through its Emergency Management Division ("the County" or"Collier County Government"), and Lely Presbyterian Church. II. Statement of Basic Responsibilities: A. Collier County Government, through its Emergency Management Division, provides coordination of emergency services with Collier County, including incorporated areas. This includes the selection and utilization of various resources and organizations capable of rendering assistance. Under Chapter 252, Florida Statutes, Collier County Government, through its Emergency Management Division, also coordinates the administration of relief activities of both public and private relief or disaster assistance organizations which agree to volunteer their services under the direction or guidance of Collier County authorities. In addition, Collier County Government may utilize personnel and facilities of relief or disaster assistance organizations, churches, temples, and synagogues in the distribution of food, relief supplies, medicines or other items and temporary sheltering as part of the restoration, rehabilitation or reconstruction of community services and essential facilities whenever Collier County Government authorities deem it necessary. B. Recognizing the increased demand for churches, temples, synagogues, large capacity spaces, and public-private partnership facilities to supplement assistance and recovery to victims of both Presidentially declared or undeclared disasters, and the need to work in harmony with local governments and private relief agencies, the Lely Presbyterian Church wishes to assist in rendering the most efficient service with a minimum of duplication to the citizens and guests of Collier County. III: Coordination of Effort: Cooperation and coordination between Collier County Government,through its Emergency Management Division, and Lely Presbyterian Church, at a time of major disaster and during the post-disaster recovery period should be maintained at efficient levels and is part of the purpose of this Memorandum of Understanding. Lely Presbyterian Church works on a voluntary basis as a member of the Voluntary Agencies Working Group, a working group reporting to the Collier County Citizen Corps, established by Ordinance No. 02-56, as amended, and will make a continuing effort to acquaint its members of this Memorandum of Understanding to assist Collier County Government in carrying out mutual responsibilities for disaster relief 1 16E5 IV: Responsibilities: A. Collier County Emergency Management Division will make efforts to achieve the following: 1. Notify Lely Presbyterian Church of the potential need to assist in activities following a disaster; and 2. Participate in and develop training in disaster response for the members of Lely Presbyterian Church; and 3. Schedule periodic meetings and/or exercises to familiarize members of disaster preparedness or recovery initiatives; and 4. Utilize, when and as appropriate, the services of Lely Presbyterian Church for disaster relief and recovery projects; and 5. Collier County agrees to be responsible, to the extent provided under Florida Statute 768.28, for its negligent acts, however, this responsibility shall not serve as a waiver of Collier County's Sovereign Immunity limits. B. LELY PRESBYTERIAN CHURCH will make efforts to: 1. Provide facilities and/or staff to Collier County at no charge during the disaster or local emergency relief and recovery periods; and 2. Provide a 24-hour contact person and alternates; and 3. Provide a representative to attend periodic meetings of the Voluntary Agencies Working Group; and 4. Participate in exercises, drills, planning sessions, webinars and conference calls developed by the Emergency Management Division; and 5. Provide the Emergency Management Division with an update of the facility and staffing capabilities at least annually prior to June of each year. C. Both of the above-named parties agree to the following: 1. No modifications or changes will be made to the facility/property by the Collier County Representative without the express written approval of the owner/operator, or designee; and 2. Prior to occupancy, representatives of both parties may inspect the facility/property and will note any discrepancies on the inspection form, and/or this Memorandum of Understanding; and The facility/property will be returned to the Lely Presbyterian Church in the same condition as it was when occupied/acquired. V. Effective Date,Automatic Renewal, and Modification: This Memorandum of Understanding presents general, and some specific, guidelines by which Collier County, through its Emergency Management Division, and Lely Presbyterian Church, will cooperate to aid victims at the time of disaster. In witness thereof, the parties have executed this Memorandum of Understanding on the date indicated. The provisions of this Memorandum of Understanding will be effective from the date approved by the Board of County Commissioners for a period of three 2 ibE5 (3) years. At the end of the three-year (3) period, this Memorandum of Understanding will automatically renew for an additional term of one year, unless terminated as provided in Paragraph VI of this Memorandum of Understanding. Both Parties have the authority to amend provisions of this Memorandum of Understanding upon the mutual consent and by written instrument executed by the Parties. VI. Termination: Either party may terminate this Memorandum of Understanding by providing the other party with notice of its intent to terminate with 30 days written notice. The Memorandum of Understanding may be immediately and automatically terminated by the County without providing such notice, should the County reasonably believe that the spirit or intent of Chapter 252, Florida Statutes, is not being effectuated by this Memorandum of Understanding. AS TO COUNTY: ATTEST: BOARD OF COUNTY COMMISSIONERS CRYSTL K. KINZEL, CLERK COLLIER CO41:' _•RIDA 1:›P• ( ). 414P / 0° ° k. ISIT. 4 By: y Clerk 7I'Atte a ti i William L. McDaniel, Jr., Chairman Airs egality: takiiiora o Attorney AS TO LELY PRESBYTE AN CHURCH: WI ESSES: LELY B : —ai �^ , r, Print Name: Print Name: �� J ��"�-n-7i ?. L i r L3UDl�'�`s Title: 6i Ili . (1 f C+ l NI Print Name: &' u L M /12/f-/V 1<5 Date: 3 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP i TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later than Monday preceding the Board meeting. ** ROUTING SLIP** Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office. Route to Addressee(s) (List in routing order) Office Initials Date 1. 2. 3. County Attorney Office County Attorney Office "5-Akby 2117/2.z 4. BCC Office Board of County Commissioners L4 4,7)N 3/17/2 2 5. Minutes and Records Clerk of Court's Office fruJ � 7 96??1. PRIMARY CONTACT INFORMATION Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees above may need to contact staff for additional or missing information. Name of Primary Staff Kathy Heinrichsberg Phone Number 252-3622 Contact/Department Agenda Date Item was September 10,2019 Agenda Item Number 16E5;Res19-154 Approved by the BCC Type of Document(s) MOU—Collier County and Golden Paws Number of Original 1 Attached Assistance Dogs Documents Attached PO number or account number if document is to be recorded INSTRUCTIONS & CHECKLIST Initial the Yes column or mark"N/A" in the Not Applicable column,whichever is Yes N/A(Not appropriate. (Initial) Applicable) 1. Does the document require the chairman's original signature(instead of stamp)? N/A 2. Does the document need to be sent to another agency for additional signatures? If yes, N/A provide the Contact Information(Name;Agency;Address; Phone)on an attached sheet. 3. Original document has been signed/initialed for legality. (All documents to be signed by KH the Chairman,with the exception of most letters,must be reviewed and signed by the Office of the County Attorney.) 4. All handwritten strike-through and revisions have been initialed by the County Attorney KH Office and all other parties except the BCC Chairman and the Clerk to the Board. 5. The Chairman's signature line date has been entered as the date of BCC approval of the N/A document or the final negotiated contract date whichever is applicable. 6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's KH signature and initials are required. 7. In most cases(some contracts are an exception),the original document and this routing slip N/A should be provided to the County Attorney Office at the time the item is uploaded to the agenda. Some documents are time sensitive and require forwarding to Tallahassee within a certain time frame or the BCC's actions are nullified. Be aware of your deadlines! 8. The document was approved by the BCC on 9/10/2019 and all changes made during KH N/A is not the meeting have been incorporated in the attached document. The County Attorney an option for Office has reviewed the changes,if applicable. l(l Is line. 9. Initials of attorney verifying that the attached document is the version approved by the KH /A is not BCC,all changes directed by the BCC have been made,and the document is ready for the an option for Chairman's signature. / Ibis line. 16 I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04;Revised 1.26.05;2.24.05;11/30/12;4/22/16;9/10/21 1 6 E 5 MEMORANDUM Date: August 17, 2022 To: Kathy Heinrichsberg, Executive Secretary Bureau of Emergency Services From: Martha Vergara, Sr. Deputy Clerk Minutes & Records Department Re: MOU — Collier County/Golden Paws Assistance Dogs Attached is a certified copy of the document as referenced above, (Item #16E5) as approved by the Board of County Commissioners on Tuesday, September 10, 2019. The Minutes & Records Department has kept a copy of the original to be kept as part of the Board's Official Records. If you have any questions, please contact me at 252-7240. Thank you. Attachment 16E 5 "Exhibit A" Memorandum of Understanding Between Collier County, a Political Subdivision of the State of Florida and Golden Paws Assistance Dogs I: Purpose: The purpose of the Memorandum of Understanding (MOU) is to set forth, define and establish mutual agreements, understandings, and obligations by and between Collier County, a political subdivision of the State of Florida, through its Emergency Management Division ("the County" or "Collier County Government"), and Golden Paws Assistance Dogs. II. Statement of Basic Responsibilities: A. Collier County Government, through its Emergency Management Division, provides coordination of emergency services with Collier County, including incorporated areas. This includes the selection and utilization of various resources and organizations capable of rendering assistance. Under Chapter 252, Florida Statutes, Collier County Government, through its Emergency Management Division, also coordinates the administration of relief activities of both public and private relief or disaster assistance organizations which agree to volunteer their services under the direction or guidance of Collier County authorities. In addition, Collier County Government may utilize personnel and facilities of relief or disaster assistance organizations, churches, temples, and synagogues in the distribution of food, relief supplies, medicines or other items and temporary sheltering as part of the restoration, rehabilitation or reconstruction of community services and essential facilities whenever Collier County Government authorities deem it necessary. B. Recognizing the increased demand for churches, temples, synagogues, large capacity spaces, and public-private partnership facilities to supplement assistance and recovery to victims of both Presidentially declared or undeclared disasters, and the need to work in harmony with local governments and private relief agencies, the Golden Paws Assistance Dogs wishes to assist in rendering the most efficient service with a minimum of duplication to the citizens and guests of Collier County. III: Coordination of Effort: Cooperation and coordination between Collier County Government, through its Emergency Management Division, and Golden Paws Assistance Dogs, at a time of major disaster and during the post-disaster recovery period should be maintained at efficient levels and is part of the purpose of this Memorandum of Understanding. Golden Paws Assistance Dogs works on a voluntary basis as a member of the Voluntary Agencies Working Group, a working group reporting to the Collier County Citizen Corps, established by Ordinance No. 02-56, as amended, and will make a continuing effort to acquaint its members of this Memorandum of Understanding to assist Collier County Government in carrying out mutual responsibilities for disaster relief. 1 16 [ 5 IV: Responsibilities: A. Collier County Emergency Management Division will make efforts to achieve the following: 1. Notify Golden Paws Assistance Dogs of the potential need to assist in activities following a disaster; and 2. Participate in and develop training in disaster response for the members of Golden Paws Assistance Dogs; and 3. Schedule periodic meetings and/or exercises to familiarize members of disaster preparedness or recovery initiatives; and 4. Utilize, when and as appropriate, the services of Golden Paws Assistance Dogs for disaster relief and recovery projects; and 5. Collier County agrees to be responsible, to the extent provided under Florida Statute 768.28, for its negligent acts, however, this responsibility shall not serve as a waiver of Collier County's Sovereign Immunity limits. B. GOLDEN PAWS ASSISTANCE DOGS will make efforts to: 1. Provide facilities and/or staff to Collier County at no charge during the disaster or local emergency relief and recovery periods; and 2. Provide a 24-hour contact person and alternates; and 3. Provide a representative to attend periodic meetings of the Voluntary Agencies Working Group; and 4. Participate in exercises, drills, planning sessions, webinars and conference calls developed by the Emergency Management Division; and 5. Provide the Emergency Management Division with an update of the facility and staffing capabilities at least annually prior to June of each year. C. Both of the above-named parties agree to the following: 1. No modifications or changes will be made to the facility/property by the Collier County Representative without the express written approval of the owner/operator, or designee; and 2. Prior to occupancy, representatives of both parties may inspect the facility/property and will note any discrepancies on the inspection form, and/or this Memorandum of Understanding; and The facility/property will be returned to the Golden Paws Assistance Dogs in the same condition as it was when occupied/acquired. V.Effective Date,Automatic Renewal, and Modification: This Memorandum of Understanding presents general, and some specific, guidelines by which Collier County, through its Emergency Management Division, and Golden Paws Assistance Dogs, will cooperate to aid victims at the time of disaster. In witness thereof, the parties have executed this Memorandum of Understanding on the date indicated. The provisions of this Memorandum of Understanding will 2 16E 5 be effective from the date approved by the Board of County Commissioners for a period of three (3) years. At the end of the three-year (3) period, this Memorandum of Understanding will automatically renew for an additional term of one year, unless terminated as provided in Paragraph VI of this Memorandum of Understanding. Both Parties have the authority to amend provisions of this Memorandum of Understanding upon the mutual consent and by written instrument executed by the Parties. VI. Termination: Either party may terminate this Memorandum of Understanding by providing the other party with notice of its intent to terminate with 30 days written notice. The Memorandum of Understanding may be immediately and automatically terminated by the County without providing such notice, should the County reasonably believe that the spirit or intent of Chapter 252, Florida Statutes, is not being effectuated by this Memorandum of Understanding. AS TO COUNTY: ATTEST .`'4%c BOARD OF COUNTY COMMISSIONERS CRYSTAL K. KINZIrT LERK COLLIER CO , IDA 6?) • By: By: • Attest as o Chalrmantospt 1 William L cDaniel, Jr., CHAIRMA signature on �..� Approve a t rm and e ality: t84 o Attorney AS TO GOLDEN PAWS ASSISTANCE DOGS: WITNESSES: GOLDEN PAWS ASSISTANCE DOGS: 4 1a4u By: 917-44"1-44- a� Print Name: _Ashley Zani Print Name: Jeannie C. Bates Title: CEO Print Name: Date: 8/12/2022 3 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO 16 E 5 THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later than Monday preceding the Board meeting. ** ROUTING SLIP** Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office. Route to Addressee(s) (List in routing order) Office Initials Date 1. 2. 3. County Attorney Office County Attorney Office $12,( 4. BCC Office Board of County Commissioners List //0/5(( g/2 ! 5. Minutes and Records Clerk of Court's Office PRIMARY CONTACT INFORMATION 4‘ -- Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees above may need to contact staff for additional or missing information. Name of Primary Staff Kathy Heinrichsberg Phone Number 252-3622 Contact/Department Agenda Date Item was September 10,2019 Agenda Item Number 16E5;Res19-154 Approved by the BCC Type of Document(s) MOU—Collier County and Harry Chapin Number of Original Attached Food Bank Documents Attached PO number or account number if document is to be recorded INSTRUCTIONS & CHECKLIST Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not appropriate. (Initial) Applicable) 1. Does the document require the chairman's original signature(instead of stamp)? N/A 2. Does the document need to be sent to another agency for additional signatures? If yes, N/A provide the Contact Information(Name;Agency;Address; Phone)on an attached sheet. 3. Original document has been signed/initialed for legality. (All documents to be signed by KH the Chairman,with the exception of most letters,must be reviewed and signed by the Office of the County Attorney.) 4. All handwritten strike-through and revisions have been initialed by the County Attorney KH Office and all other parties except the BCC Chairman and the Clerk to the Board. 5. The Chairman's signature line date has been entered as the date of BCC approval of the N/A document or the final negotiated contract date whichever is applicable. 6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's KH signature and initials are required. 7. In most cases(some contracts are an exception),the original document and this routing slip N/A should be provided to the County Attorney Office at the time the item is uploaded to the agenda. Some documents are time sensitive and require forwarding to Tallahassee within a certain time frame or the BCC's actions are nullified. Be aware of your deadlines! 8. The document was approved by the BCC on 9/10/2019 and all changes made during KH N/A is not the meeting have been incorporated in the attached document. The County Attorney an option for Office has reviewed the changes,if applicable. this line. 9. Initials of attorney verifying that the attached document is the version approved by the KH N/A is not BCC,all changes directed by the BCC have been made,and the document is ready for the an option for Chairman's signature. this line. I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04;Revised 1.26.05;2.24.05;11/30/12;4/22/16;9/10/21 IDES "Exhibit A" Memorandum of Understanding Between Collier County, a Political Subdivision of the State of Florida and Harry Chapin Food Bank of Southwest Florida I: Purpose: The purpose of the Memorandum of Understanding (MOU) is to set forth, define and establish mutual agreements, understandings, and obligations by and between Collier County, a political subdivision of the State of Florida, through its Emergency Management Division ("the County" or"Collier County Government"), and Harry Chapin Food Bank of Southwest Florida. II. Statement of Basic Responsibilities: A. Collier County Government, through its Emergency Management Division, provides coordination of emergency services with Collier County, including incorporated areas. This includes the selection and utilization of various resources and organizations capable of rendering assistance. Under Chapter 252, Florida Statutes, Collier County Government, through its Emergency Management Division, also coordinates the administration of relief activities of both public and private relief or disaster assistance organizations which agree to volunteer their services under the direction or guidance of Collier County authorities. In addition, Collier County Government may utilize personnel and facilities of relief or disaster assistance organizations, churches, temples, and synagogues in the distribution of food, relief supplies, medicines or other items and temporary sheltering as part of the restoration, rehabilitation or reconstruction of community services and essential facilities whenever Collier County Government authorities deem it necessary. B. Recognizing the increased demand for churches, temples, synagogues, large capacity spaces, and public-private partnership facilities to supplement assistance and recovery to victims of both Presidentially declared or undeclared disasters, and the need to work in harmony with local governments and private relief agencies, the Harry Chapin Food Bank of Southwest Florida wishes to assist in rendering the most efficient service with a minimum of duplication to the citizens and guests of Collier County. III: Coordination of Effort: Cooperation and coordination between Collier County Government, through its Emergency Management Division, and Harry Chapin Food Bank of Southwest Florida, at a time of major disaster and during the post-disaster recovery period should be maintained at efficient levels and is part of the purpose of this Memorandum of Understanding. Harry Chapin Food Bank of Southwest Florida works on a voluntary basis as a member of the Voluntary Agencies Working Group, a working group reporting to the Collier County Citizen Corps, established by Ordinance No. 02-56, as amended, and will make a 1 1 E5 continuing effort to acquaint its members of this Memorandum of Understanding to assist Collier County Government in carrying out mutual responsibilities for disaster relief. IV: Responsibilities: A. Collier County Emergency Management Division will make efforts to achieve the following: 1. Notify Harry Chapin Food Bank of Southwest Florida of the potential need to assist in activities following a disaster; and 2. Participate in and develop training in disaster response for the members of Harry Chapin Food Bank of Southwest Florida; and 3. Schedule periodic meetings and/or exercises to familiarize members of disaster preparedness or recovery initiatives; and 4. Utilize, when and as appropriate, the services of Harry Chapin Food Bank of Southwest Florida for disaster relief and recovery projects; and 5. Collier County agrees to be responsible, to the extent provided under Florida Statute 768.28, for its negligent acts, however, this responsibility shall not serve as a waiver of Collier County's Sovereign Immunity limits. B. HARRY CHAPIN FOOD BANK OF SOUTHWEST FLORIDA will make efforts to: 1. Provide facilities and/or staff to Collier County at no charge during the disaster or local emergency relief and recovery periods; and 2. Provide a 24-hour contact person and alternates; and 3. Provide a representative to attend periodic meetings of the Voluntary Agencies Working Group; and 4. Participate in exercises, drills, planning sessions, webinars and conference calls developed by the Emergency Management Division; and 5. Provide the Emergency Management Division with an update of the facility and staffmg capabilities at least annually prior to June of each year. C. Both of the above-named parties agree to the following: 1. No modifications or changes will be made to the facility/property by the Collier County Representative without the express written approval of the owner/operator, or designee; and 2. Prior to occupancy, representatives of both parties may inspect the facility/property and will note any discrepancies on the inspection form, and/or this Memorandum of Understanding; and The facility/property will be returned to the Harry Chapin Food Bank of Southwest Florida in the same condition as it was when occupied/acquired. V.Effective Date,Automatic Renewal,and Modification: This Memorandum of Understanding presents general, and some specific, guidelines by which Collier County, through 2 16E5 its Emergency Management Division, and Harry Chapin Food Bank of Southwest Florida, will cooperate to aid victims at the time of disaster. In witness thereof, the parties have executed this Memorandum of Understanding on the date indicated. The provisions of this Memorandum of Understanding will be effective from the date approved by the Board of County Commissioners for a period of three (3) years. At the end of the three-year (3) period, this Memorandum of Understanding will automatically renew for an additional term of one year, unless terminated as provided in Paragraph VI of this Memorandum of Understanding. Both Parties have the authority to amend provisions of this Memorandum of Understanding upon the mutual consent and by written instrument executed by the Parties. VI. Termination: Either party may terminate this Memorandum of Understanding by providing the other party with notice of its intent to terminate with 30 days written notice. The Memorandum of Understanding may be immediately and automatically terminated by the County without providing such notice, should the County reasonably believe that the spirit or intent of Chapter 252, Florida Statutes, is not being effectuated by this Memorandum of Understanding. AS TO COUNTY: ATTEST: ^ p,. BOARD OF COUNTY COMMISSIONERS CRYSTAL` INAI, CLERK COLLIER CO '�f : ' II A " C )*. 41° By: QC By: (;i1,4{F .•r, Clerk W ill:m L. McDaniel,Jr., CHAI• App1 arflegality: Coun ' A rney AS TO Y CHAPIN FOOD BANK OF SOUTHWEST FLORIDA: WITNESSES: HARRY C IN FOOD BANK OF SOUT T FLORIDA: By: Le-- Print Name: , L��,J Print Name: K c /( L .0 Title: ((t s►o6..1 4 r r D Print Name: t It, L Date: g//ei22 3 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP E TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO 6 5 THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later than Monday preceding the Board meeting. **NEW** ROUTING SLIP Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office. Route to Addressee(s) (List in routing order) Office Initials Date 1. 2. 3. County Attorney Office County Attorney Office DAk/m, to/vi 4. BCC Office Board of County Commissioners IZC by Aoki (Ol Z7/z3 .014414t. 5. Minutes and Records Clerk of Court's Office r � a5 PRIMARY CONTACT INFORMATION Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees above,may need to contact staff for additional or missing information. Name of Primary Staff Kathy Heinrichsberg Phone Number 252-3622 Contact/ Department Agenda Date Item was September 10,2019 Agenda Item Number Approved by the BCC 16E5 RES 19-154 Type of Document Memorandum of Understanding between Number of Original Attached Collier County and Humane Society of Documents Attached Naples PO number or account number if document is to be recorded INSTRUCTIONS & CHECKLIST Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not appropriate. (Initial) Applicable) 1. Does the document require the chairman's original signature? NA 2. Does the document need to be sent to another agency for additional signatures? If yes, N/A provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet. 3. Original document has been signed/initialed for legal sufficiency. (All documents to be KH signed by the Chairman,with the exception of most letters,must be reviewed and signed by the Office of the County Attorney. 4. All handwritten strike-through and revisions have been initialed by the County Attorney's NA Office and all other parties except the BCC Chairman and the Clerk to the Board 5. The Chairman's signature line date has been entered as the date of BCC approval of the document or the final negotiated contract date whichever is applicable. 6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's KH signature and initials are required. 7. In most cases(some contracts are an exception),the original document and this routing slip NA should be provided to the County Attorney Office at the time the item is input into SIRE. Some documents are time sensitive and require forwarding to Tallahassee within a certain time frame or the BCC's actions are nullified. Be aware of your deadlines! 8. The document was approved by the BCC on 9/10/2019 and all changes made during KH N/A is not the meeting have been incorporated in the attached document. The County an option for Attorney's Office has reviewed the changes,if applicable. this line. 9. Initials of attorney verifying that the attached document is the version approved by the JAK N/A is not BCC,all changes directed by the BCC have been made,and the document is ready for the an option for Chairman's signature. this line, I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12 16E 5 MEMORANDUM Date: October 27, 2023 To: Kathy Heinrichsberg, Executive Secretary Bureau of Emergency Services From: Martha Vergara, Deputy Clerk Minutes & Records Department Re: MOU between Collier County and Humane Society of Naples Attached are one (1) copy of the original document as referenced above, (Item #16E5) as approved by the Board of County Commissioners on Tuesday, September 10, 2019. One original has been retained by the Board's Minutes and Records Department as part of the Boards Official Records. If you have any questions, please contact me at 239-252-7240. Thank you. Attachment 16E 5 "Exhibit A" Memorandum of Understanding Between Collier County,a Political Subdivision of the State of Florida and Humane Society Naples I: Purpose: The purpose of the Memorandum of Understanding (MOU) is to set forth, define and establish mutual agreements, understandings, and obligations by and between Collier County, a political subdivision of the State of Florida, through its Emergency Management Division ("the County" or"Collier County Government"), and Humane Society Naples. II. Statement of Basic Responsibilities: A. Collier County Government, through its Emergency Management Division, provides coordination of emergency services with Collier County, including incorporated areas. This includes the selection and utilization of various resources and organizations capable of rendering assistance, Under Chapter 252, Florida Statutes, Collier County Government, through its Emergency Management Division, also coordinates the administration of relief activities of both public and private relief or disaster assistance organizations which agree to volunteer their services under the direction or guidance of Collier County authorities. In addition, Collier County Government may utilize personnel and facilities of relief or disaster assistance organizations, churches, temples, and synagogues in the distribution of food, relief supplies, medicines or other items and temporary sheltering as part of the restoration, rehabilitation or reconstruction of community services and essential facilities whenever Collier County Government authorities deem it necessary. B. Recognizing the increased demand for churches, temples, synagogues, large capacity spaces, and public-private partnership facilities to supplement assistance and recovery to victims of both Presidentially declared or undeclared disasters, and the need to work in harmony with local governments and private relief agencies, the Humane Society Naples wishes to assist in rendering the most efficient service with a minimum of duplication to the citizens and guests of Collier County. III: Coordination of Effort: Cooperation and coordination between Collier County Government, through its Emergency Management Division, and Humane Society Naples, at a time of major disaster and during the post-disaster recovery period should be maintained at efficient levels and is part of the purpose of this Memorandum of Understanding. Humane Society Naples works on a voluntary basis as a member of the Voluntary Agencies Working Group, a working group reporting to the Collier County Citizen Corps, established by Ordinance No. 02-56, as amended, and will make a continuing effort to acquaint its members of this Memorandum of Understanding to assist Collier County Government in carrying out mutual responsibilities for disaster relief. 1 16E 5 IV: Responsibilities: A. Collier County Emergency Management Division will make efforts to achieve the following: 1. Notify Humane Society Naples of the potential need to assist in activities following a disaster; and 2. Participate in and develop training in disaster response for the members of Humane Society Naples; and 3. Schedule periodic meetings and/or exercises to familiarize members of disaster preparedness or recovery initiatives; and 4. Utilize, when and as appropriate, the services of Humane Society Naples for disaster relief and recovery projects; and 5. Collier County agrees to be responsible, to the extent provided under Florida Statute 768.28, for its negligent acts, however, this responsibility shall not serve as a waiver of Collier County's Sovereign Immunity limits. B. HUMANE SOCIETY NAPLES will make efforts to: 1. Provide facilities and/or staff to Collier County at no charge during the disaster or local emergency relief and recovery periods; and 2. Provide a 24-hour contact person and alternates; and 3. Provide a representative to attend periodic meetings of the Voluntary Agencies Working Group; and 4. Participate in exercises, drills, planning sessions, webinars and conference calls developed by the Emergency Management Division; and 5. Provide the Emergency Management Division with an update of the facility and staffing capabilities at least annually prior to June of each year. C. Both of the above-named parties agree to the following: 1. No modifications or changes will be made to the facility/property by the Collier County Representative without the express written approval of the owner/operator, or designee; and 2. Prior to occupancy, representatives of both parties may inspect the facility/property and will note any discrepancies on the inspection form, and/or this Memorandum of Understanding; and The facility/property will be returned to the Humane Society Naples in the same condition as it was when occupied/acquired. V. Effective Date,Automatic Renewal, and Modification: This Memorandum of Understanding presents general, and some specific, guidelines by which Collier County, through its Emergency Management Division, and Humane Society Naples, will cooperate to aid victims at the time of disaster. In witness thereof, the parties have executed this Memorandum of Understanding on the date indicated. The provisions of this Memorandum of Understanding will be effective from the date approved by the Board of County Commissioners for a period of three 2 16E 5 (3) years. At the end of the three-year (3) period, this Memorandum of Understanding will automatically renew for an additional term of one year, unless terminated as provided in Paragraph VI of this Memorandum of Understanding. Both Parties have the authority to amend provisions of this Memorandum of Understanding upon the mutual consent and by written instrument executed by the Parties. VI. Termination: Either party may terminate this Memorandum of Understanding by providing the other party with notice of its intent to terminate with 30 days written notice. The Memorandum of Understanding may be immediately and automatically terminated by the County without providing such notice, should the County reasonably believe that the spirit or intent of Chapter 252, Florida Statutes, is not being effectuated by this Memorandum of Understanding. AS TO COUN,TX, ^ w.ATTEST: * � BOARD OF COUNTY COMMISSIONERS CRYSTAL,K KINZEL:i CLERK COLLIER COUNTY, FLORIDA /20: "' By. I► f wAlbl� By: Attest as t6''G,,.livOlfe,• ler Rick LoCastro, Chairman pi.,at re Approv i .n14 . .s « •' an. egality: -dlif nail County A i or - I AS TO HUMANE SOCIETY NAPLES: ITNE S S: HUMANE SOCIETY NAPLES: , A/ V — . 1, (,.../(4,//7- '-----__— Print Name. 7 Pri air►e: 3 1 tn'i`^'. -- `� Title: Print Name: eCCGI Date: k( -' -'/I' 3 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP rJ.� E 5 TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later than Monday preceding the Board meeting. **NEW** ROUTING SLIP Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office. Route to Addressee(s) (List in routing order) Office Initials Date 1. 2. 3. County Attorney Office County Attorney Office f �Ak/I oley 4. BCC Office Board of County Commissioners /j/c/ tol L7 5. Minutes and Records Clerk of Court's Office PRIMARY CONTACT INFORMATI N Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees above,may need to contact staff for additional or missing information. Name of Primary Staff Kathy Heinrichsberg Phone Number 252-3622 Contact/ Department Agenda Date Item was September 10,2019 Agenda Item Number Approved by the BCC 16E5 RES 19-154 Type of Document Memorandum of Understanding between Number of Original 1 Attached Collier County and Grow Church Documents Attached PO number or account number if document is to be recorded INSTRUCTIONS & CHECKLIST Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not appropriate. (Initial) Applicable) 1. Does the document require the chairman's original signature? NA 2. Does the document need to be sent to another agency for additional signatures? If yes, N/A provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet. 3. Original document has been signed/initialed for legal sufficiency. (All documents to be KH signed by the Chairman,with the exception of most letters,must be reviewed and signed by the Office of the County Attorney. 4. All handwritten strike-through and revisions have been initialed by the County Attorney's NA Office and all other parties except the BCC Chairman and the Clerk to the Board 5. The Chairman's signature line date has been entered as the date of BCC approval of the KH document or the final negotiated contract date whichever is applicable. 6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's KH signature and initials are required. 7. In most cases(some contracts are an exception),the original document and this routing slip NA should be provided to the County Attorney Office at the time the item is input into SIRE. Some documents are time sensitive and require forwarding to Tallahassee within a certain time frame or the BCC's actions are nullified. Be aware of your deadlines! 8. The document was approved by the BCC on 9/10/2019 and all changes made during KH N/A is not the meeting have been incorporated in the attached document. The County an option for Attorney's Office has reviewed the changes,if applicable. this line. 9. Initials of attorney verifying that the attached document is the version approved by the JAK N/A is not BCC,all changes directed by the BCC have been made,and the document is ready for the an option for Chairman's signature. th' '' e. I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12 16E 5 MEMORANDUM Date: October 27, 2023 To: Kathy Heinrichsberg, Executive Secretary Bureau of Emergency Services From: Martha Vergara, Deputy Clerk Minutes & Records Department Re: MOU between Collier County and Grow Church Attached are one (1) copy of the original document as referenced above, (Item #16E5) as approved by the Board of County Commissioners on Tuesday, September 10, 2019. One original has been retained by the Board's Minutes and Records Department as part of the Boards Official Records. If you have any questions, please contact me at 239-252-7240. Thank you. Attachment 16E 5 "Exhibit A" Memorandum of Understanding Between Collier County, a Political Subdivision of the State of Florida and Grow Church I: Purpose: The purpose of the Memorandum of Understanding (MOU) is to set forth, define and establish mutual agreements, understandings, and obligations by and between Collier County, a political subdivision of the State of Florida, through its Emergency Management Division("the County" or"Collier County Government"), and Grow Church. II. Statement of Basic Responsibilities: A. Collier County Government, through its Emergency Management Division, provides coordination of emergency services with Collier County, including incorporated areas. This includes the selection and utilization of various resources and organizations capable of rendering assistance. Under Chapter 252, Florida Statutes, Collier County Government, through its Emergency Management Division, also coordinates the administration of relief activities of both public and private relief or disaster assistance organizations which agree to volunteer their services under the direction or guidance of Collier County authorities. In addition, Collier County Government may utilize personnel and facilities of relief or disaster assistance organizations, churches, temples, and synagogues in the distribution of food, relief supplies, medicines or other items and temporary sheltering as part of the restoration, rehabilitation or reconstruction of community services and essential facilities whenever Collier County Government authorities deem it necessary. B. Recognizing the increased demand for churches, temples, synagogues, large capacity spaces, and public-private partnership facilities to supplement assistance and recovery to victims of both Presidentially declared or undeclared disasters, and the need to work in harmony with local governments and private relief agencies, the Grow Church wishes to assist in rendering the most efficient service with a minimum of duplication to the citizens and guests of Collier County. III: Coordination of Effort: Cooperation and coordination between Collier County Government, through its Emergency Management Division, and Grow Church, at a time of major disaster and during the post-disaster recovery period should be maintained at efficient levels and is part of the purpose of this Memorandum of Understanding. Grow Church works on a voluntary basis as a member of the Voluntary Agencies Working Group, a working group reporting to the Collier County Citizen Corps, established by Ordinance No. 02-56, as amended, and will make a continuing effort to acquaint its members of this Memorandum of Understanding to assist Collier County Government in carrying out mutual responsibilities for disaster relief. 1 16E 5 IV: Responsibilities: A. Collier County Emergency Management Division will make efforts to achieve the following: 1. Notify Grow Church of the potential need to assist in activities following a disaster; and 2. Participate in and develop training in disaster response for the members of Grow Church; and 3. Schedule periodic meetings and/or exercises to familiarize members of disaster preparedness or recovery initiatives; and 4. Utilize, when and as appropriate, the services of Grow Church for disaster relief and recovery projects; and 5. Collier County agrees to be responsible, to the extent provided under Florida Statute 768.28, for its negligent acts, however, this responsibility shall not serve as a waiver of Collier County's Sovereign Immunity limits. B. GROW CHURCH will make efforts to: 1. Provide facilities and/or staff to Collier County at no charge during the disaster or local emergency relief and recovery periods; and 2. Provide a 24-hour contact person and alternates; and 3. Provide a representative to attend periodic meetings of the Voluntary Agencies Working Group; and 4. Participate in exercises, drills, planning sessions, webinars and conference calls developed by the Emergency Management Division; and 5. Provide the Emergency Management Division with an update of the facility and staffing capabilities at least annually prior to June of each year. C. Both of the above-named parties agree to the following: 1. No modifications or changes will be made to the facility/property by the Collier County Representative without the express written approval of the owner/operator,or designee; and 2. Prior to occupancy, representatives of both parties may inspect the facility/property and will note any discrepancies on the inspection form, and/or this Memorandum of Understanding; and The facility/property will be returned to the Grow Church in the same condition as it was when occupied/acquired. V. Effective Date,Automatic Renewal,and Modification: This Memorandum of Understanding presents general, and some specific, guidelines by which Collier County,through its Emergency Management Division, and Grow Church, will cooperate to aid victims at the time of disaster. In witness thereof, the parties have executed this Memorandum of Understanding on the date indicated. The provisions of this Memorandum of Understanding will be effective from the date approved by the Board of County Commissioners for a period of three 2 16E 5 (3) years. At the end of the three-year (3) period, this Memorandum of Understanding will automatically renew for an additional term of one year, unless terminated as provided in Paragraph VI of this Memorandum of Understanding. Both Parties have the authority to amend provisions of this Memorandum of Understanding upon the mutual consent and by written instrument executed by the Parties. VI. Termination: Either party may terminate this Memorandum of Understanding by providing the other party with notice of its intent to terminate with 30 days written notice. The Memorandum of Understanding may be immediately and automatically terminated by the County without providing such notice, should the County reasonably believe that the spirit or intent of Chapter 252, Florida Statutes, is not being effectuated by this Memorandum of Understanding. AS TO COUNTY: ATTEST: -� BOARD OF COUNTY COMMISSIONERS CRYSTAL K.KINZEL;CLERK COLLIER COUNTY, FLORIDA By: By: Attest. s to,chairman s� p ty e Rick LoCastro, CHAIR gnatu e'only Apprif ei ai h fo -,•d 1 ality: 11 Ali h • C ty Attorney AS TO GROW CHURCH: WITNESSES: GROW CHURCH: By: Print Name: Print Name: Title: I,SS,o(nS 4 00\-1 (,1 No--(,Izy- Print Name: Date: I C/ 3 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 1 6 E 5 TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later than Monday preceding the Board meeting. ** ROUTING SLIP** Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office. Route to Addressee(s) (List in routing order) Office Initials Date 1. 2. 3. County Attorney Office County Attorney Office JAklnr, ►z/iY(z3 4. BCC Office Board of County Commissioners R� l I7✓(/ 72? 5. Minutes and Records Clerk of Court's Office be PRIMARY CONTACT INFORMATION Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees above may need to contact staff for additional or missing information. Name of Primary Staff Kathy Heinrichsberg Phone Number 252-3622 Contact/Depaitnlent Agenda Date Item was September 10,2019 Agenda Item Number 16E5,2es19-154 Approved by the BCC Type of Document(s) MOU—Collier County and Collier Disaster Number of Original 1 Attached Alliance Documents Attached PO number or account number if document is to be recorded INSTRUCTIONS & CHECKLIST Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not appropriate. (Initial) Applicable) 1. Does the document require the chairman's original signature(instead of stamp)? N/A 2. Does the document need to be sent to another agency for additional signatures? If yes, N/A provide the Contact Information(Name;Agency;Address; Phone)on an attached sheet. 3. Original document has been signed/initialed for legality. (All documents to be signed by KH the Chairman,with the exception of most letters,must be reviewed and signed by the Office of the County Attorney.) 4. All handwritten strike-through and revisions have been initialed by the County Attorney KH Office and all other parties except the BCC Chairman and the Clerk to the Board. 5. The Chairman's signature line date has been entered as the date of BCC approval of the N/A document or the final negotiated contract date whichever is applicable. 6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's KH signature and initials are required. 7. In most cases(some contracts are an exception),the original document and this routing slip N/A should be provided to the County Attorney Office at the time the item is uploaded to the agenda. Some documents are time sensitive and require forwarding to Tallahassee within a certain time frame or the BCC's actions are nullified. Be aware of your deadlines! 8. The document was approved by the BCC on 9/10/2019 and all changes made during KH the meeting have been incorporated in the attached document. The County Attorney »at o j' Office has reviewed the changes,if applicable. esi 9. Initials of attorney verifying that the attached document is the version approved by the JAK BCC,all changes directed by the BCC have been made, and the document is ready for the . Chairman's signature. Return to K. Heinrichsberg,Emergency Services I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04;Revised 1.26.05;2.24.05; 11/30/12;4/22/16;9/10/21 MEMORANDUM Date: December 19, 2023 To: Kathy Heinrichsberg, Executive Secretary Bureau of Emergency Services From: Yani Fernandez, Deputy Clerk Minutes & Records Department Re: MOU between Collier County and Collier Disaster Alliance ______________________________________________________________ Attached, are one (1) copy of the original document as referenced above, (Item #16E5) as approved by the Board of County Commissioners on Tuesday, September 10, 2019 One original has been retained by The Minutes & Records Department as part of the Board’s Official Records. If you have any questions, please contact me at 252-1029. Thank you. Enclosures 16E5 "Exhibit A" Memorandum of Understanding Between Collier County, a Political Subdivision of the State of Florida and Immokalee Unmet Needs Coalition(IUNC) I: Purpose: The purpose of the Memorandum of Understanding(MOU) is to set forth, define and establish mutual agreements, understandings, and obligations by and between Collier County,a political subdivision of the State of Florida,through its Emergency Management Division ("the County" or"Collier County Government"),and Immokalee Unmet Needs Coalition. II. Statement of Basic Responsibilities: A. Collier County Government, through its Emergency Management Division, provides coordination of emergency services with Collier County, including incorporated areas. This includes the selection and utilization of various resources and organizations capable of rendering assistance. Under Chapter 252, Florida Statutes, Collier County Government, through its Emergency Management Division, also coordinates the administration of relief activities of both public and private relief or disaster assistance organizations which agree to volunteer their services under the direction or guidance of Collier County authorities. In addition, Collier County Government may utilize personnel and facilities of relief or disaster assistance organizations, churches, temples, and synagogues in the distribution of food, relief supplies, medicines or other items and temporary sheltering as part of the restoration, rehabilitation or reconstruction of community services and essential facilities whenever Collier County Government authorities deem it necessary. B. Recognizing the increased demand for churches, temples, synagogues, large capacity spaces, and public-private partnership facilities to supplement assistance and recovery to victims of both Presidentially declared or undeclared disasters, and the need to work in harmony with local governments and private relief agencies, the Immokalee Unmet Needs Coalition wishes to assist in rendering the most efficient service witha minimum of duplication to the citizens and guests of Collier County. III: Coordination of Effort: Cooperation and coordination between Collier County Government, through its Emergency Management Division, and Immokalee Unmet Needs Coalition, at a time of major disaster and during the post-disaster recovery period should be maintained at efficient levels and is part of the purpose of this Memorandum of Understanding. Immokalee Unmet Needs Coalition works on a voluntary basis as a member of the Voluntary Agencies Working Group, a working group reporting to the Collier County Citizen Corps, established by Ordinance No. 02-56, as amended, and will make a continuing effort to acquaint its members of this Memorandum of Understanding to assist Collier County Government in carrying out mutual responsibilities for disaster relief. 1 16E5 ' IV: Responsibilities: A. Collier County Emergency Management Division will make efforts to achieve the following: 1. Notify Immokalee Unmet Needs Coalition of the potential need to assist in activities following a disaster; and 2. Participate in and develop training in disaster response for the members of Immokalee Unmet Needs Coalition;and 3. Schedule periodic meetings and/or exercises to familiarize members of disaster preparedness or recovery initiatives; and 4. Utilize, when and as appropriate, the services of Immokalee Unmet Needs Coalition for disaster relief and recovery projects; and 5. Collier County agrees to be responsible, to the extent provided under Florida Statute 768.28, for its negligent acts, however, this responsibility shall not serve as a waiver of Collier County's Sovereign Immunity limits. B. IMMOKALEE UNMET NEEDS COALITION will make efforts to: 1. Provide facilities and/or staff to Collier County at no charge during the disaster or local emergency relief and recovery periods; and 2. Provide a 24-hour contact person and alternates; and 3. Provide a representative to attend periodic meetings of the Voluntary Agencies Working Group; and 4. Participate in exercises, drills, planning sessions, webinars and conference calls developed by the Emergency Management Division; and 5. Provide the Emergency Management Division with an update of the facility and staffing capabilities at least annually prior to June of each year. C. Both of the above-named parties agree to the following: 1. No modifications or changes will be made to the facility/property by the Collier County Representative without the express written approval of the owner/operator, or designee; and 2. Prior to occupancy, representatives of both parties may inspect the facility/property and will note any discrepancies on the inspection form, and/or this Memorandum of Understanding; and The facility/property will be returned to the Immokalee Unmet Needs Coalition in the same condition as it was when occupied/acquired. V. Effective Date,Automatic Renewal,and Modification: This Memorandum of Understanding presents general, and some specific, guidelines by which Collier County, through its Emergency Management Division, and Immokalee Unmet Needs Coalition, will cooperate to aid victims at the time of disaster. In witness thereof, the parties have executed this Memorandum of Understanding on the date indicated. The provisions of this Memorandum of 2 1 6 E 5 Understanding will be effective from the date approved by the Board of County Commissioners for a period of three (3) years, At the end of the three-year (3) period, this Memorandum of Understanding will automatically renew for an additional term of one year, unless terminated as provided in Paragraph VI of this Memorandum of Understanding, Both Parties have the authority to amend provisions of this Memorandum of Understanding upon the mutual consent and by written instrument executed by the Parties. VI.Termination: Either party may terminate this Memorandum of Understanding by providing the other party with notice of its intent to terminate with 30 days written notice. The Memorandum of Understanding may be immediately and automatically terminated by the County without providing such notice, should the County reasonably believe that the spirit or intent of Chapter 252, Florida Statutes, is not being effectuated by this Memorandum of Understanding. AS TO COUNTY; ., ATTEST -.' BOARD OF COUNTY COMMISSIONERS CRYSTAL, ► ®' LERK COLLIER COUNTY, FLORIDA • By: i--/ B _ Deputj e ia man S Rick LoCastro, CHAIR signature only Appro - if1'form and legality: A!I ,„,,,,, _ Assistant o my Attorney AS TO IMMOKALEE UNMET NEEDS COALITION: WI ES: IMMOKALEE UNMET NEEDS COALITION: By: aiLLtur:Y\(\(\jx c Print me: CA` l 1 I An(` Print Name: 'C.,t(AA E'Yk.ate-te cc,1( `) rr�rr n Title: a,vC�t.W., Print Name: '\; kbnU�?g) Date: T-Q.C. . 23 3 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 1 6 E 61 TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later than Monday preceding the Board meeting. ** ROUTING SLIP** Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office. Route to Addressee(s) (List in routing order) Office Initials Date 1. 2. 3. County Attorney Office County Attorney Office TAk(o0 1 z/I3 f 23 4. BCC Office Board of County Commissioners Pt l it/i y 2 5. Minutes and Records Clerk of Court's Office 4?-0 P96' PRIMARY CONTACT INFORMATION Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees above may need to contact staff for additional or missing information. Name of Primary Staff Kathy Heinrichsberg Phone Number 252-3622 Contact/Department Agenda Date Item was September 10,2019 Agenda Item Number 16E5; Res19-154 Approved by the BCC Type of Document(s) MOU—Collier County and Collier Disaster Number of Original 1 Attached Alliance Documents Attached PO number or account number if document is to be recorded INSTRUCTIONS & CHECKLIST Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not appropriate. (Initial) Applicable) 1. Does the document require the chairman's original signature(instead of stamp)? N/A 2. Does the document need to be sent to another agency for additional signatures? If yes, N/A provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet. 3. Original document has been signed/initialed for legality. (All documents to be signed by KH the Chairman,with the exception of most letters,must be reviewed and signed by the Office of the County Attorney.) 4. All handwritten strike-through and revisions have been initialed by the County Attorney KH Office and all other parties except the BCC Chairman and the Clerk to the Board. 5. The Chairman's signature line date has been entered as the date of BCC approval of the N/A document or the final negotiated contract date whichever is applicable. 6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's KH signature and initials are required. 7. In most cases(some contracts are an exception),the original document and this routing slip N/A should be provided to the County Attorney Office at the time the item is uploaded to the agenda. Some documents are time sensitive and require forwarding to Tallahassee within a certain time frame or the BCC's actions are nullified. Be aware of your deadlines! 8. The document was approved by the BCC on 9/10/2019 and all changes made during KH the meeting have been incorporated in the attached document. The County Attorney Office has reviewed the changes,if applicable. I � 9. Initials of attorney verifying that the attached document is the version approved by the JAK BCC,all changes directed by the BCC have been made,and the document is ready for the Chairman's signature. Return to K. Heinrichsberg, Emergency Services I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04;Revised 1.26.05;2.24.05;11/30/12;4/22/16;9/10/21 16E5 "Exhibit A" Memorandum of Understanding Between Collier County, a Political Subdivision of the State of Florida and Guadalupe Center I: Purpose: The purpose of the Memorandum of Understanding(MOU)is to set forth,define and establish mutual agreements,understandings,and obligations by and between Collier County, a political subdivision of the State of Florida, through its Emergency Management Division("the County" or "Collier County Government"), and-Guadalupe Center. ——I-IStatement-of Basic-Responsibilities: A. Collier County Government, through its Emergency Management Division, provides coordination of emergency services with Collier County, including incorporated areas. This includes the selection and utilization of various resources and organizations capable of rendering assistance. Under Chapter 252, Florida Statutes, Collier County Government, through its Emergency Management Division, also coordinates the administration of relief activities of both public and private relief or disaster assistance organizations which agree to volunteer their services under the direction or guidance of Collier County authorities. In addition, Collier County Government may utilize personnel and facilities of relief or disaster assistance organizations, churches, temples, and synagogues in the distribution of food, relief supplies, medicines or other items and temporary sheltering as part of the restoration, rehabilitation or reconstruction of community services and essential facilities whenever Collier County Government authorities deem it necessary. B. Recognizing the increased demand for churches, temples, synagogues, large capacity spaces, and public-private partnership facilities to supplement assistance and recovery to victims of both Presidentially declared or undeclared disasters, and the need to work in harmony with local governments and private relief agencies, the Guadalupe Center wishes to assist in rendering the most efficient service with a minimum of duplication to the citizens and guests of Collier County. III: Coordination of Effort: Cooperation and coordination between Collier County Government,through its Emergency Management Division, and Guadalupe Center, at a time of major disaster and during the post-disaster recovery period should be maintained at efficient levels and is part of the purpose of this Memorandum of Understanding. Guadalupe Center works on a voluntary basis as a member of the Voluntary Agencies Working Group, a working group reporting to the Collier County Citizen Corps, established by Ordinance No. 02-56, as amended, and will make a continuing effort to acquaint its members of this Memorandum of Understanding to assist Collier County Government in carrying out mutual responsibilities for disaster relief. 1 16E5 IV:Responsibilities: A. Collier County Emergency Management Division will make efforts to achieve the following: 1. Notify Guadalupe Center of the potential need to assist in activities following a disaster; and 2. Participate in and develop training in disaster response for the members of Guadalupe Center; and 3. Schedule periodic meetings and/or exercises to familiarize members of disaster preparedness or recovery initiatives; and 4. Utilize, when and as appropriate, the services of Guadalupe Center for disaster relief and-recovery-projects; and 5. Collier County agrees to be responsible, to the extent provided under Florida Statute 768.28, for its negligent acts, however, this responsibility shall not serve as a waiver of Collier County's Sovereign Immunity limits. B, GUADALUPE CENTER will make efforts to: 1. Provide facilities and/or staff to Collier County at no charge during the disaster or local emergency relief and recovery periods; and 2. Provide a 24-hour contact person and alternates; and 3. Provide a representative to attend periodic meetings of the Voluntary Agencies Working Group; and 4. Participate in exercises, drills, planning sessions, webinars and conference calls developed by the Emergency Management Division; and 5. Provide the Emergency Management Division with an update of the facility and staffing capabilities at least annually prior to June of each year. C. Both of the above-named parties agree to the following: 1. No modifications or changes will be made to the facility/property by the Collier County Representative without the express written approval of the owner/operator, or designee; and 2. Prior to occupancy, representatives of both parties may inspect the facility/property and will note any discrepancies on the inspection form, and/or this Memorandum of Understanding; and The facility/property will be returned to the Guadalupe Center in the same condition as it was when occupied/acquired. V. Effective Date,Automatic Renewal, and Modification: This Memorandum of Understanding presents general, and some specific, guidelines by which Collier County, through its Emergency Management Division, and Guadalupe Center, will cooperate to aid victims at the time of disaster. In witness thereof, the parties have executed this Memorandum of Understanding on the date indicated. The provisions of this Memorandum of Understanding will be effective from the date approved by the Board of County Commissioners for a period of three 2 16E . ' (3) years. At the end of the three-year (3) period, this Memorandum of Understanding will automatically renew for an additional term of one year, unless terminated as provided in Paragraph VI of this Memorandum of Understanding. Both Parties have the authority to amend provisions of this Memorandum of Understanding upon the mutual consent and by written instrument executed by the Parties. VI. Termination: Either party may terminate this Memorandum of Understanding by providing the other party with notice of its intent to terminate with 30 days written notice. The Memorandum of Understanding may be immediately and automatically terminated by the County without providing such notice, should the County reasonably believe that the spirit or intent of Chapter 252, Florida Statutes; is not being effectuated by this Memorandum of Understanding. AS TO COUNTY: ATTEST9' " , . BOARD OF COUNTY COMMISSIONERS CRYSTAL K: .i1 s 0 , C F,RK COLLIER COUNTY, FLORIDA / P By. , 1/4. ("---.72e.. ._ r� '�sr By: --4. a le k , Rick LoCastro, CHAIR ' tt st as to chatrriar s signature only Appr.v` a i:~ 0 `orm and legality: 1aL�1, Assist.�t •�unty Attorney 1 AS TO GUADALUPE CENTER: TN S : GUAD LUPE CENTER: ,� By: eY\Y l( Ca...�LP Print N e: 50 ri Print Name: I L A mQfk-(ere,(c 111 Title: t'knA.0 1 et, Print Name: Date: an. - ``"t ,, `'�k3 3 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 1 6 E 5 TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later than Monday preceding the Board meeting. **NEW** ROUTING SLIP Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office. Route to Addressee(s) (List in routing order) Office Initials Date 1. 2. 3. County Attorney Office County Attorney Office! 4. BCC Office Board of County Commissioners C N /6/5/ `f' 17 y 5. Minutes and Records Clerk of Court's Office y\,(),,) 12.3 frlik PRIMARY CONTACT INFORMATION Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees above,may need to contact staff for additional or missing information. Name of Primary Staff Kathy Heinrichsberg Phone Number 252-3622 Contact/ Department Agenda Date Item was 9/10/2019 Agenda Item Number 16�j Approved by the BCC KeS 1 1q - 1 S11 Type of Document MOU between CC and the Community Fnd Number of Original 1 Attached Documents Attached PO number or account number if document is to be recorded INSTRUCTIONS & CHECKLIST Initial the Yes column or mark"N/A" in the Not Applicable column,whichever is Yes N/A(Not appropriate. (Initial) Applicable) 1. Does the document require the chairman's original signature? NA 2. Does the document need to be sent to another agency for additional signatures? If yes, N/A provide the Contact Information(Name;Agency;Address; Phone)on an attached sheet. 3. Original document has been signed/initialed for legal sufficiency. (All documents to be KH signed by the Chairman,with the exception of most letters,must be reviewed and signed by the Office of the County Attorney. 4. All handwritten strike-through and revisions have been initialed by the County Attorney's NA Office and all other parties except the BCC Chairman and the Clerk to the Board 5. The Chairman's signature line date has been entered as the date of BCC approval of the document or the final negotiated contract date whichever is applicable. 6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's KH signature and initials are required. 7. In most cases(some contracts are an exception),the original document and this routing slip NA should be provided to the County Attorney Office at the time the item is input into SIRE. Some documents are time sensitive and require forwarding to Tallahassee within a certain time frame or the BCC's actions are nullified. Be aware of your deadlines! 8. The document was approved by the BCC on 9/10/2019 and all changes made during KH N/A is not the meeting have been incorporated in the attached document. The County an option for Attorney's Office has reviewed the changes, if applicable. this line. 9. Initials of attorney verifying that the attached document is the version approved by the AK N/A is not 41. BCC,all changes directed by the BCC have been made,and the document is ready for the 1� an option for Chairman's signature. i this line. I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12 16E 5 r "Exhibit A" Memorandum of Understanding Between Collier County, a Political Subdivision of the State of Florida and Collier Community Foundation I: Purpose: The purpose of the Memorandum of Understanding(MOU) is to set forth, define and establish mutual agreements,understandings, and obligations by and between Collier County, a political subdivision of the State of Florida,through its Emergency Management Division ("the County" or"Collier County Government"), and Collier Community Foundation. II.Statement of Basic Responsibilities: A. Collier County Government, through its Emergency Management Division, provides coordination of emergency services with Collier County, including incorporated areas. This includes the selection and utilization of various resources and organizations capable of rendering assistance. Under Chapter 252, Florida Statutes, Collier County Government, through its Emergency Management Division, also coordinates the administration of relief activities of both public and private relief or disaster assistance organizations which agree to volunteer their services under the direction or guidance of Collier County authorities. In addition, Collier County Government may utilize personnel and facilities of relief or disaster assistance organizations, churches, temples, and synagogues in the distribution of food, relief supplies, medicines or other items and temporary sheltering as part of the restoration, rehabilitation or reconstruction of community services and essential facilities whenever Collier County Government authorities deem it necessary. B. Recognizing the increased demand for churches, temples, synagogues, large capacity spaces, and public-private partnership facilities to supplement assistance and recovery to victims of both Presidentially declared or undeclared disasters, and the need to work in harmony with local governments and private relief agencies, the Collier Community Foundation wishes to assist in rendering the most efficient service with a minimum of duplication to the citizens and guests of Collier County. III: Coordination of Effort: Cooperation and coordination between Collier County Government, through its Emergency Management Division, and Collier Community Foundation, at a time of major disaster and during the post-disaster recovery period should be maintained at efficient levels and is part of the purpose of this Memorandum of Understanding. Collier Community Foundation works on a voluntary basis as a member of the Voluntary Agencies Working Group, a working group reporting to the Collier County Citizen Corps, established by Ordinance No. 02-56, as amended, and will make a continuing effort to acquaint its members of this Memorandum of Understanding to assist Collier County Government in carrying out mutual responsibilities for disaster relief. 1 16E 5 IV: Responsibilities: A. Collier County Emergency Management Division will make efforts to achieve the following: 1. Notify Collier Community Foundation of the potential need to assist in activities following a disaster; and 2. Participate in and develop training in disaster response for the members of Collier Community Foundation; and 3. Schedule periodic meetings and/or exercises to familiarize members of disaster preparedness or recovery initiatives; and 4. Utilize,when and as appropriate, the services of Collier Community Foundation for disaster relief and recovery projects; and 5. Collier County agrees to be responsible, to the extent provided under Florida Statute 768.28, for its negligent acts, however, this responsibility shall not serve as a waiver of Collier County's Sovereign Immunity limits. B. COLLIER COMMUNITY FOUNDATION will make efforts to: 1. Provide facilities and/or staff to Collier County at no charge during the disaster or local emergency relief and recovery periods; and 2. Provide a 24-hour contact person and alternates; and 3. Provide a representative to attend periodic meetings of the Voluntary Agencies Working Group; and 4. Participate in exercises, drills, planning sessions, webinars and conference calls developed by the Emergency Management Division; and 5. Provide the Emergency Management Division with an update of the facility and staffing capabilities at least annually prior to June of each year. C. Both of the above-named parties agree to the following: 1. No modifications or changes will be made to the facility/property by the Collier County Representative without the express written approval of the owner/operator, or designee; and 2. Prior to occupancy, representatives of both parties may inspect the facility/property and will note any discrepancies on the inspection form, and/or this Memorandum of Understanding; and The facility/property will be returned to the Collier Community Foundation in the same condition as it was when occupied/acquired. V. Effective Date,Automatic Renewal, and Modification: This Memorandum of Understanding presents general, and some specific, guidelines by which Collier County, through its Emergency Management Division, and Collier Community Foundation, will cooperate to aid victims at the time of disaster. In witness thereof, the parties have executed this Memorandum of Understanding on the date indicated. The provisions of this Memorandum of Understanding will be effective from the date approved by the Board of County Commissioners 2 16E 5 for a period of three (3) years. At the end of the three-year (3) period, this Memorandum of Understanding will automatically renew for an additional term of one year, unless terminated as provided in Paragraph VI of this Memorandum of Understanding. Both Parties have the authority to amend provisions of this Memorandum of Understanding upon the mutual consent and by written instrument executed by the Parties. VI. Termination: Either party may terminate this Memorandum of Understanding by providing the other party with notice of its intent to terminate with 30 days written notice. The Memorandum of Understanding may be immediately and automatically terminated by the County without providing such notice, should the County reasonably believe that the spirit or intent of Chapter 252, Florida Statutes, is not being effectuated by this Memorandum of Understanding. AS TO COUNTY: • ATTEST: ' ,. ' "" • BOARD OF COUNTY COMMISSIONERS CRYSTAL K. KINZEL;,CLERK COLLIER C UNTY, FLORIDA s,� N Attes as o Ir J By' signatu*e c;r^' uty C Chris Hall, CHAIR Appro as to form;. ' egality: 111 Assistant County Attorney AS TO COLLIER COMMUNITY COLLIER COMMUNITY FOUNDATION: FOUNDATION: TNESSES: By: j cL,, �S Print Nam:• Print Name: gk l,z-z s Title: ti" Q o ( CSC C� Prin q ame: Date: 3 - a '- a c Q 0(4 16E 5 RESOLUTION NO.2019- 1 54 A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY, FLORIDA, AUTHORIZING ITS CHAIR TO EXECUTE MEMORANDUMS OF UNDERSTANDING WITH OWNERS OF LARGE CAPACITY SPACES, SUCH AS NOT-FOR-PROFIT ORGANIZATIONS, COMMUNITY ASSOCIATIONS, AND PLACES OF WORSHIP FOR DISTRIBUTION OF FOOD, RELIEF SUPPLIES, MEDICINES OR OTHER ITEMS AND TEMPORARY SHELTERING RELATED TO NATURAL AND MANMADE EMERGENCIES AND DISASTERS WITHOUT FURTHER BOARD ACTION. WHEREAS, Section 252.38, Florida Statutes, provides that "Safeguarding the life and property of its citizens is an innate responsibility of the governing body of each political subdivision of the state" and places the burden for evacuation and sheltering at-risk citizens during an emergency or disaster upon the County; and WHEREAS, not-for-profit organizations, community associations, and places of worship have large capacity spaces that are well suited for sheltering and distribution areas for disaster and emergency assistance; and WHEREAS, the attached standard form Memorandum of Understanding sets forth the roles and responsibilities for both the County and the facility providing space for sheltering and distribution areas; and WHEREAS, it is in the public's interest and to the public's benefit if the Board of County Commissioners authorizes its Chair to administratively execute Memorandums of Understanding for disaster relief as they are brought forward by Collier County staff and approved by the County Attorney's Office for form and legality without further Board approval or action. NOW, THEREFORE BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS, COLLIER COUNTY,FLORIDA, that: 1. The above recitals are adopted by the Board as being true and accurate and as such, are hereby incorporated herein as if fully set out in this Paragraph. 2, Its Chair is authorized to administratively execute Memorandums of Understanding in substantially the form attached hereto as "Exhibit A" as they are brought forward by Collier County staff and approved by the County Attorney's Office for form and legality 1 16E 5 without further Board approval or action after execution by those entities participating in providing sheltering and staging areas. THIS RESOLUTION ADOPTED after motion, second, and majority vote favoring same this ILay of S.. �� 2019. ATTEST: BOARD OF COUNTY COMMISSIONERS CRYSTAL K. KINZEL, CLERK COLLIER COU FLORIDA 6„,e). By: C 1-.. fittest as tos , Deputy Clerk Wil am L. McManie!, Jr., Chairinar: si9natltfe only. Approved as to.form and legality: • Jenn A. Belpedio 2 . ' Assistant County Att y B \.'` I,Crystal K.Kinzer',Clerk of Courts in aad,ferGylitir Cou4011!'', do 1 1 oertily that the a i ornenlititrue and*tett - ..y •original tked i ty, ,.. ,r . My7.- C S f[I't ear' 01-2 • 1. 04pc._ .� 2 16E 5 "Exhibit A" Memorandum of Understanding Between Collier County, a Political Subdivision of the State of Florida and Name of Group Here I: Purpose: The purpose of the Memorandum of Understanding (MOU) is to set forth, define and establish mutual agreements, understandings, and obligations by and between Collier County, a political subdivision of the State of Florida, through its Emergency Management Division ("the County" or"Collier County Government"), and Name of Group Here. II. Statement of Basic Responsibilities: A. Collier County Government, through its Emergency Management Division, provides coordination of emergency services with Collier County, including incorporated areas. This includes the selection and utilization of various resources and organizations capable of rendering assistance. Under Chapter 252, Florida Statutes, Collier County Government, through its Emergency Management Division, also coordinates the administration of relief activities of both public and private relief or disaster assistance organizations which agree to volunteer their services under the direction or guidance of Collier County authorities. In addition, Collier County Government may utilize personnel and facilities of relief or disaster assistance organizations, churches, temples, and synagogues in the distribution of food, relief supplies, medicines or other items and temporary sheltering as part of the restoration, rehabilitation or reconstruction of community services and essential facilities whenever Collier County Government authorities deem it necessary. B. Recognizing the increased demand for churches, temples, synagogues, large capacity spaces, and public-private partnership facilities to supplement assistance and recovery to victims of both Presidentially declared or undeclared disasters, and the need to work in harmony with local governments and private relief agencies, the Name of Group Here wishes to assist in rendering the most efficient service with a minimum of duplication to the citizens and guests of Collier County. III: Coordination of Effort: Cooperation and coordination between Collier County Government, through its Emergency Management Division, and Name of Group He..e, at a time of major disaster and during the post-disaster recovery period should be maintained at efficient levels and is part of the purpose of this Memorandum of Understanding. Name of Group Here works on a voluntary basis as a member of the Voluntary Agencies Working Group, a working group reporting to the Collier County Citizen Corps, established by Ordinance No. 02-56, as amended, and will make a continuing effort to acquaint its members of this Memorandum of Understanding to assist Collier County Government in carrying out mutual responsibilities for disaster relief. 1 16E 5 IV: Responsibilities: A. Collier County Emergency Management Division will make efforts to achieve the following: 1. Notify Name of Group Here of the potential need to assist in activities following a disaster; and 2. Participate in and develop training in disaster response for the members of Name of Group Here; and 3. Schedule periodic meetings and/or exercises to familiarize members of disaster preparedness or recovery initiatives; and 4. Utilize, when and as appropriate, the services of Name of Group Here for disaster relief and recovery projects; and 5. Collier County agrees to be responsible, to the extent provided under Florida Statute 768.28, for its negligent acts, however, this responsibility shall not serve as a waiver of Collier County's Sovereign Immunity limits. B. NAME OF GROUP HERE will make efforts to: 1. Provide facilities and/or staff to Collier County at no charge during the disaster or local emergency relief and recovery periods; and 2. Provide a 24-hour contact person and alternates; and 3. Provide a representative to attend periodic meetings of the Voluntary Agencies Working Group; and 4. Participate in exercises, drills, planning sessions, webinars and conference calls developed by the Emergency Management Division; and 5. Provide the Emergency Management Division with an update of the facility and staffing capabilities at least annually prior to June of each year. C. Both of the above-named parties agree to the following: 1. No modifications or changes will be made to the facility/property by the Collier County Representative without the express written approval of the owner/operator, or designee; and 2. Prior to occupancy, representatives of both parties may inspect the facility/property and will note any discrepancies on the inspection form, and/or this Memorandum of Understanding; and The facility/property will be returned to the Name of Group Here in the same condition as it was when occupied/acquired. V. Effective Date, Automatic Renewal, and Modification: This Memorandum of Understanding presents general, and some specific, guidelines by which Collier County, through its Emergency Management Division,and Name of Group Here,will cooperate to aid victims at the time of disaster. In witness thereof, the parties have executed this Memorandum of Understanding on the date indicated. The provisions of this Memorandum of Understanding will be effective from the date approved by the Board of County Commissioners for a period of three 2 1 6 E 5 (3) years. At the end of the three-year (3) period, this Memorandum of Understanding will automatically renew for an additional term of one year, unless terminated as provided in Paragraph VI of this Memorandum of Understanding. Both Parties have the authority to amend provisions of this Memorandum of Understanding upon the mutual consent and by written instrument executed by the Parties. VI. Termination: Either party may terminate this Memorandum of Understanding by providing the other party with notice of its intent to terminate with 30 days written notice. The Memorandum of Understanding may be immediately and automatically terminated by the County without providing such notice, should the County reasonably believe that the spirit or intent of Chapter 252, Florida Statutes, is not being effectuated by this Memorandum of Understanding. AS TO COUNTY: ATTEST: BOARD OF COUNTY COMMISSIONERS CRYSTAL K. KINZEL, CLERK COLLIER COUNTY, FLORIDA By: By: , Deputy Clerk , CHAIR Approved as to form and legality: Jennifer A. Belpedio Assistant County Attorney AS TO NAME OF GROUP HERE: WITNESSES: NAME OF GROUP HERE: By: Print Name: Print Name: Title: Print Name: Date: 3 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO 16 E 5 THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later than Monday preceding the Board meeting. **NEW** ROUTING SLIP Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office. Route to Addressee(s) (List in routing order) Office Initials Date 1. 2. 3. County Attorney Office County Attorney Office 17-1- 4. BCC Office Board of County Commissioners c , i 8/0 /5. Minutes and Records Clerk of Court's Office r PRIMARY CONTACT INFORMATION Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees above,may need to contact staff for additional or missing information. Name of Primary Staff Kathy Heinrichsberg Phone Number 252-3622 Contact/ Department Agenda Date Item was 9/10/2019 Agenda Item Number 16E5 Approved by the BCC Type of Document Number of Original 1 Attached -9/10/2019 A iove.1 6y Res l et-t5`I Documents Attached PO number or account number if document is to be recorded INSTRUCTIONS & CHECKLIST Initial the Yes column or mark"N/A" in the Not Applicable column,whichever is Yes N/A(Not appropriate. (Initial) Applicable) 1. Does the document require the chairman's original signature? NA 2. Does the document need to be sent to another agency for additional signatures? If yes, N/A provide the Contact Information(Name;Agency;Address; Phone)on an attached sheet. 3. Original document has been signed/initialed for legal sufficiency. (All documents to be KH signed by the Chairman,with the exception of most letters,must be reviewed and signed by the Office of the County Attorney. 4. All handwritten strike-through and revisions have been initialed by the County Attorney's NA Office and all other parties except the BCC Chairman and the Clerk to the Board 5. The Chairman's signature line date has been entered as the date of BCC approval of the document or the final negotiated contract date whichever is applicable. 6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's KH signature and initials are required. 7. In most cases(some contracts are an exception),the original document and this routing slip NA should be provided to the County Attorney Office at the time the item is input into SIRE. Some documents are time sensitive and require forwarding to Tallahassee within a certain time frame or the BCC's actions are nullified. Be aware of your deadlines! 8. The document was approved by the BCC on 9/10/2019 and all changes made during K N/A is not the meeting have been incorporated in the attached document. The County option for Attorney's Office has reviewed the changes,if applicable. —its line. 9. Initials of attorney verifying that the attached document is the version approved by the JAK N/A is not BCC,all changes directed by the BCC have been made,and the document is ready for the 59an option for Chairman's signature. is line. I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12 16E5 Memorandum of Understanding Between Collier County, a Political Subdivision of the State of Florida and Disaster Ready Collier County I: Purpose: The purpose of the Memorandum of Understanding (MOU) is to set forth, define and establish mutual agreements, understandings, and obligations by and between Collier County, a political subdivision of the State of Florida, through its Emergency Management Division ("the County" or"Collier County Government"), and Disaster Ready Collier County. II. Statement of Basic Responsibilities: A. Collier County Government, through its Emergency Management Division, provides coordination of emergency services with Collier County, including incorporated areas. This includes the selection and utilization of various resources and organizations capable of rendering assistance. Under Chapter 252, Florida Statutes, Collier County Government, through its Emergency Management Division, also coordinates the administration of relief activities of both public and private relief or disaster assistance organizations which agree to volunteer their services under the direction or guidance of Collier County authorities. In addition, Collier County Government may utilize personnel and facilities of relief or disaster assistance organizations, churches, temples, and synagogues in the distribution of food, relief supplies, medicines or other items and temporary sheltering as part of the restoration, rehabilitation or reconstruction of community services and essential facilities whenever Collier County Government authorities deem it necessary. B. Recognizing the increased demand for churches, temples, synagogues, large capacity spaces, and public-private partnership facilities to supplement assistance and recovery to victims of both Presidentially declared or undeclared disasters, and the need to work in harmony with local governments and private relief agencies, the Disaster Ready Collier County wishes to assist in rendering the most efficient service with a minimum of duplication to the citizens and guests of Collier County. III: Coordination of Effort: Cooperation and coordination between Collier County Government,through its Emergency Management Division, and Disaster Ready Collier County, at a time of major disaster and during the post-disaster recovery period should be maintained at efficient levels and is part of the purpose of this Memorandum of Understanding. Disaster Ready Collier County works on a voluntary basis as a member of the Voluntary Agencies Working Group, a working group reporting to the Collier County Citizen Corps, established by Ordinance No. 02-56, as amended, and will make a continuing effort to acquaint its members of this Memorandum of Understanding to assist Collier County Government in carrying out mutual responsibilities for disaster relief 1 16E5 IV: Responsibilities: A. Collier County Emergency Management Division will make efforts to achieve the following: 1. Notify Disaster Ready Collier County of the potential need to assist in activities following a disaster; and 2. Participate in and develop training in disaster response for the members of Disaster Ready Collier County; and 3. Schedule periodic meetings and/or exercises to familiarize members of disaster preparedness or recovery initiatives; and 4. Utilize, when and as appropriate, the services of Disaster Ready Collier County for disaster relief and recovery projects; and 5. Collier County agrees to be responsible, to the extent provided under Florida Statute 768.28, for its negligent acts, however, this responsibility shall not serve as a waiver of Collier County's Sovereign Immunity limits. B. DISASTER READY COLLIER COUNTY will make efforts to: 1. Provide facilities and/or staff to Collier County at no charge during the disaster or local emergency relief and recovery periods; and 2. Provide a 24-hour contact person and alternates; and 3. Provide a representative to attend periodic meetings of the Voluntary Agencies Working Group; and 4. Participate in exercises, drills, planning sessions, webinars and conference calls developed by the Emergency Management Division; and 5. Provide the Emergency Management Division with an update of the facility and staffing capabilities at least annually prior to June of each year. C. Both of the above-named parties agree to the following: 1. No modifications or changes will be made to the facility/property by the Collier County Representative without the express written approval of the owner/operator, or designee; and 2. Prior to occupancy, representatives of both parties may inspect the facility/property and will note any discrepancies on the inspection form, and/or this Memorandum of Understanding; and 3. The facility/property will be returned to the Disaster Ready Collier County in the same condition as it was when occupied/acquired. V. Effective Date,Automatic Renewal, and Modification: This Memorandum of Understanding presents general, and some specific, guidelines by which Collier County, through its Emergency Management Division, and Disaster Ready Collier County, will cooperate to aid victims at the time of disaster. In witness thereof, the parties have executed this Memorandum of Understanding on the date indicated. The provisions of this Memorandum of Understanding will be effective from the date approved by the Board of County Commissioners for a period of three 2 16E 5 ' (3) years. At the end of the three-year (3) period, this Memorandum of Understanding will automatically renew for an additional term of one year, unless terminated as provided in Paragraph VI of this Memorandum of Understanding. Both Parties have the authority to amend provisions of this Memorandum of Understanding upon the mutual consent and by written instrument executed by the Parties. VI. Termination: Either party may terminate this Memorandum of Understanding by providing the other party with notice of its intent to terminate with 30 days written notice. The Memorandum of Understanding may be immediately and automatically terminated by the County without providing such notice, should the County reasonably believe that the spirit or intent of Chapter 252, Florida Statutes, is not being effectuated by this Memorandum of Understanding. AS TO COUNTY: .;, '- •ATTEST; BOARD OF COUNTY COMMISSIONERS CRYSTAE K. KINZEL, CLERK COLLIER COUNTY, FLORIDA By:."J;1,(, By: I✓ Att as to C sClerk (1hris Hall, CHAT AN signature only Approv• . to form and legality: 41:- v. ' s . t ounty Attorney AS TO DISASTER READY COLLIER COUNTY: DISASTER READY COLLIER COUNTY: By: 0iUJ-4 -- PrintName: A (4J&' u4cLhe( Title: 3 i ret D Date: 07 a/ali 3 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE 7 Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later than Monday preceding the Board meeting. **NEW** ROUTING SLIP Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office. Route to Addressee(s) (List in routing order) Office Initials Date 1. 2. 3. County Attorney Office County Attorney Office QA/AL B/r /Z �f 4. BCC Office Board of County Commissioners C J $(i/z5. Minutes and Records Clerk of Court's Officer / PRIMARY CONTACT INFORMATION Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees above,may need to contact staff for additional or missing information. Name of Primary Staff Kathy Heinrichsberg Phone Number 252-3622 Contact/ Department Agenda Date Item was 9/10/2019 Agenda Item Number 16E5 Approved by the BCC Type of Document e Ite Number of Original 1 Attached 019 A%Pave. y (Z�s <<r'(5 Documents Attached PO number or account �l number if document is to be recorded INSTRUCTIONS & CHECKLIST Initial the Yes column or mark"N/A" in the Not Applicable column,whichever is Yes N/A(Not appropriate. (Initial) Applicable) 1. Does the document require the chairman's original signature? NA 2. Does the document need to be sent to another agency for additional signatures? If yes, N/A provide the Contact Information(Name;Agency;Address; Phone)on an attached sheet. 3. Original document has been signed/initialed for legal sufficiency. (All documents to be KH signed by the Chairman,with the exception of most letters,must be reviewed and signed by the Office of the County Attorney. 4. All handwritten strike-through and revisions have been initialed by the County Attorney's NA Office and all other parties except the BCC Chairman and the Clerk to the Board 5. The Chairman's signature line date has been entered as the date of BCC approval of the document or the final negotiated contract date whichever is applicable. 6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's KH signature and initials are required. 7. In most cases(some contracts are an exception),the original document and this routing slip NA should be provided to the County Attorney Office at the time the item is input into SIRE. Some documents are time sensitive and require forwarding to Tallahassee within a certain time frame or the BCC's actions are nullified. Be aware of your deadlines! 8. The document was approved by the BCC on 9/10/2019 and all changes made during KH N/A is not the meeting have been incorporated in the attached document. The County an option for Attorney's Office has reviewed the changes,if applicable. this line. 9. Initials of attorney verifying that the attached document is the version approved by the JAK N/A is not BCC,all changes directed by the BCC have been made, and the document is ready for the an option for Chairman's signature. this line. l:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12 1 tEF5 Memorandum of Understanding Between Collier County, a Political Subdivision of the State of Florida and Naples Botanical Garden I: Purpose: The purpose of the Memorandum of Understanding(MOU)is to set forth, define and establish mutual agreements,understandings, and obligations by and between Collier County, a political subdivision of the State of Florida,through its Emergency Management Division("the County" or"Collier County Government"), and Disaster Ready Collier County. II. Statement of Basic Responsibilities: A. Collier County Government, through its Emergency Management Division, provides coordination of emergency services with Collier County, including incorporated areas. This includes the selection and utilization of various resources and organizations capable of rendering assistance. Under Chapter 252, Florida Statutes, Collier County Government, through its Emergency Management Division, also coordinates the administration of relief activities of both public and private relief or disaster assistance organizations which agree to volunteer their services under the direction or guidance of Collier County authorities. In addition, Collier County Government may utilize personnel and facilities of relief or disaster assistance organizations, churches, temples, and synagogues in the distribution of food, relief supplies, medicines or other items and temporary sheltering as part of the restoration, rehabilitation or reconstruction of community services and essential facilities whenever Collier County Government authorities deem it necessary. B. Recognizing the increased demand for churches, temples, synagogues, large capacity spaces, and public-private partnership facilities to supplement assistance and recovery to victims of both Presidentially declared or undeclared disasters, and the need to work in harmony with local governments and private relief agencies, the Naples Botanical Garden wishes to assist in rendering the most efficient service with a minimum of duplication to the citizens and guests of Collier County. III: Coordination of Effort: Cooperation and coordination between Collier County Government,through its Emergency Management Division, and Naples Botanical Garden, at a time of major disaster and during the post-disaster recovery period should be maintained at efficient levels and is part of the purpose of this Memorandum of Understanding.Naples Botanical Garden works on a voluntary basis as a member of the Voluntary Agencies Working Group, a working group reporting to the Collier County Citizen Corps, established by Ordinance No. 02-56,as amended, and will make a continuing effort to acquaint its members of this Memorandum of Understanding to assist Collier County Government in carrying out mutual responsibilities for disaster relief. 1 16E5 IV: Responsibilities: A. Collier County Emergency Management Division will make efforts to achieve the following: 1. Notify Naples Botanical Garden of the potential need to assist in activities following a disaster; and 2. Participate in and develop training in disaster response for the members of Naples Botanical Garden; and 3. Schedule periodic meetings and/or exercises to familiarize members of disaster preparedness or recovery initiatives; and 4. Utilize, when and as appropriate, the services of Naples Botanical Garden for disaster relief and recovery projects; and 5. Collier County agrees to be responsible, to the extent provided under Florida Statute 768.28, for its negligent acts, however, this responsibility shall not serve as a waiver of Collier County's Sovereign Immunity limits. B. NAPLES BOTANICAL GARDEN will make efforts to: 1. Provide facilities and/or staff to Collier County at no charge during the disaster or local emergency relief and recovery periods; and 2. Provide a 24-hour contact person and alternates; and 3. Provide a representative to attend periodic meetings of the Voluntary Agencies Working Group; and 4. Participate in exercises, drills, planning sessions, webinars and conference calls developed by the Emergency Management Division; and 5. Provide the Emergency Management Division with an update of the facility and staffing capabilities at least annually prior to June of each year. C. Both of the above-named parties agree to the following: 1. No modifications or changes will be made to the facility/property by the Collier County Representative without the express written approval of the owner/operator, or designee; and 2. Prior to occupancy, representatives of both parties may inspect the facility/property and will note any discrepancies on the inspection form, and/or this Memorandum of Understanding; and 3. The facility/property will be returned to the Naples Botanical Garden in the same condition as it was when occupied/acquired. V.Effective Date,Automatic Renewal, and Modification: This Memorandum of Understanding presents general, and some specific, guidelines by which Collier County, through its Emergency Management Division, and Naples Botanical Garden, will cooperate to aid victims at the time of disaster. In witness thereof, the parties have executed this Memorandum of Understanding on the date indicated. The provisions of this Memorandum of Understanding will be effective from the date approved by the Board of County Commissioners for a period of three 2 6E5 (3) years. At the end of the three-year (3) period, this Memorandum of Understanding will automatically renew for an additional term of one year, unless terminated as provided in Paragraph VI of this Memorandum of Understanding. Both Parties have the authority to amend provisions of this Memorandum of Understanding upon the mutual consent and by written instrument executed by the Parties. VI.Termination: Either party may terminate this Memorandum of Understanding by providing the other party with notice of its intent to terminate with 30 days written notice. The Memorandum of Understanding may be immediately and automatically terminated by the County without providing such notice, should the County reasonably believe that the spirit or intent of Chapter 252, Florida Statutes, is not being effectuated by this Memorandum of Understanding. AS TO COUNTY: ATTEST: BOARD OF COUNTY COMMISSIONERS CUSTAL K. KINZEL, CLERK COLLIER OUNTY, FLORIDA • B _ b1 By: L A..1 Attest as to ChairPiRit'Clerk Chris Hall, CHA P AN ature only Approv, . , to form and legality: • 74 .n sunty Attorney AS TO NAPLES BOTANICAL GARDEN: NAPLE BOTANICAL GARDEN: By: • Print Name: Df l Vt Lt ti V1 t Title: T Y t'S(Ceet F `- Date: 0,Lti 2 I 1 21- 3