Agenda 09/10/2019 Item #16K6 (2nd Amendment to Retention Agreement))09/10/2019
EXECUTIVE SUMMARY
Recommendation to approve the Second Amendment to Agreement for Legal Services for the
Retention Agreement with Woods Weidenmiller Michetti & Rudnick, LLP
OBJECTIVE: That the Board of County Commissioners (Board) approves the Second Amendment to
Agreement for Legal Services relating to the Retention Agreement with the law firm of Woods
Weidenmiller Michetti & Rudnick, LLP (hereafter, “the Firm”). The proposed amendment is for an
extension of the term for services.
CONSIDERATIONS: On February 8, 2011, the County and the Firm entered into a Retention
Agreement wherein the County agreed to retain Counsel to provide professional specialized legal
services.
This Amendment seeks to extend the term to provide professional services under Article 3 of the
Agreement for an additional two (2) year term, with three (3) additional one year renewal terms.
Additionally, the name of the firm changed from Woods Weidenmiller Michetti Rudnick & Galbraith,
PLLC, to Woods Weidenmiller Michetti & Rudnick, LLP and the agreement needs to be updated to
reflect the new name of the firm.
FISCAL IMPACT: A fiscal impact will only arise if services are commenced under the Agreement.
Any fees associated with using this Agreement will be paid by the Department utilizing the services.
GROWTH MANAGEMENT IMPACT: None.
LEGAL CONSIDERATIONS: The proposed Amendment was reviewed for form and legality by the
County Attorney’s Office, and requires a majority vote for approval. JAK
RECOMMENDATION: That the Board of County Commissioners approves and authorizes its
Chairman to sign an Amendment to Agreement for Legal Services relating to the Retention Agreement
with the law firm of Woods Weidenmiller Michetti & Rudnick, LLP, to extend the term of the agreemen t
for an additional two (2) year period with three (3) additional one year renewal terms.
PREPARED BY: Jeffrey A. Klatzkow, County Attorney
ATTACHMENT(S)
1. Second Amendment to Agreement for Legal Services (PDF)
16.K.6
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09/10/2019
COLLIER COUNTY
Board of County Commissio ners
Item Number: 16.K.6
Doc ID: 9700
Item Summary: Recommendation to approve the Second Amendment to Agreement for Legal
Services for the Retention Agreement with Woods Weidenmiller Michetti & Rudnick, LLP
Meeting Date: 09/10/2019
Prepared by:
Title: Legal Office Administrator – County Attorney's Office
Name: Debbie Allen
07/30/2019 9:21 AM
Submitted by:
Title: County Attorney – County Attorney's Office
Name: Jeffrey A. Klatzkow
07/30/2019 9:21 AM
Approved By:
Review:
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 07/30/2019 10:25 AM
Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 08/08/2019 8:12 AM
Office of Management and Budget Laura Zautcke Additional Reviewer Completed 08/08/2019 10:38 AM
County Manager's Office Leo E. Ochs Level 4 County Manager Review Completed 08/26/2019 2:38 PM
Board of County Commissioners MaryJo Brock Meeting Pending 09/10/2019 9:00 AM
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SECOND AMENDMENT TO AGREEMENT FOR LEGAL SERVICI~S
THIS SECOND AMENDMENT TO AGREEMENT l·OR LEGAL SERVICES to
Retention Agreement is entered into on Lhe below date by Collier County , Florida , a political
subdivision of the State of Florida , through its Bo,ud of County Commissioners, hereinafter
referred to as the .. County'' and Woods Weidenmiller Michetti & Rudnick , LLP (hereinafter
referred to as "Counsel"').
WlTNESSETH
WHEREAS , on 17ebruary 8 2011 , the County and Counsel entered into a Retention
Agreement (the "Agreement ") wherein the County agreed to retain Counsel to provide
professional specia lized legal services: and
WHEREAS , Woods Weidenmiller Michetti Rudnick & Galbraith , PLLC has changed the
name of the fim1 to Woods Weidenmiller Michetti & Rudnick. LLP· and
WHEREAS. the professional services to be rendered as specified in Article 3 entitled
Tenn and Time of Performance is for a period of two (2) years with three (3) additional renewal
terms of one year per each term ; and
WHEREAS , the current renewal term of the Agreement. is scheduled to terminate on
December 8.2019 ; and
WHEREAS the parties wish to amend the Agreement to extend the term of service for
providing these specialized legal services for an additional two (2) years with similar renewal
terms , and an effective commencement date of December 8, 2019; and
NOW , THEREl7ORE , in consideration of the mutual promises and covenants contained
herein, the parties hereto agree to amend the Agreement as follows:
1. The law firm of Woods Weidenmiller Michetti & Rudnick , LLP accepts and assumes
all rights. duties , benefits and obligations under the Agreement , as amended , including all
existing and future obligations to perform under the Agreement.
2. Article 3 entitled Term and Time of Performance is amended as follows:
ARTICLE 3
TERM AND TIME OF .PERFORMANCE
3.1 The term of this Agreement shall be for a period of two (2) years to begin December
8, ~ 20 l 9 and end on December 8, 2-0+& 2021 , unless terminated earlier in
accordance with the provisions of this Agreement. Absent notice of intent to
terminate, the Agreement may be renewed upon mutual consent of the parties for three
(3) additiona l terms of one ( 1) year each. [n the event the term of this Agreement
extends beyond a single fiscal year of County , the continuation of this Agreement
[04-COA-01158/148879411]
/
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beyond the e ncl of any fiscal year shall be subject to the availability of funds from
County in accordance \vith Chapter 129, Florida Statutes.
Except as modified by this Amendment, all other terms and conditions of the Agreement
shall remain in Cu ll force and effect. If there is a conflict between the terms of this Amendment
and the Agreement the terms of this Amendment shall prevail.
WIT ESS WHE RE OF, the parties have executed this Amendment to the Agreement
on this ___ day of _______ , 2019, with the intention to attach this Amendment to
the original Agreement.
ATTEST:
Crystal K . Kinzel C lerk
By:------------
STATE oF F"\or1dl'.l
COUNTY OF Colli er
. Deputy Clerk
BOARD OF COUNTY COMMISSIONERS
COLUER COUNTY , FLORIDA
By :---------------
William L. McDaniel , Jr., Chairman
Woods Weidenmiller Michetti & Rudnick , LLP
The foregoing Retention Agreem nt was acknowledged before me this 21P-t~ay of
CA..,) , 2019 , by G-~ WO as pD-'A:Y)if of Woods Weidenmiller
Miehe i & Rudnick , LLP on ch , f of +k. f-i (J_,,._ . He/she is personally_
known to me or produced ____________ as identification .
~-~~~-f~·•.. MI STY DIPAUM''
/fA-t \ MY COM MISSION# GG ~589
~~l. .!1} EXP IRES: October 30. 2021 • T ,--:-. ·•<•o·,-...~~··· BO!ldtd Thl u Notary Pub nc Underwrtters •1n,,11
[04•COA-011581148879411]
Signat1ire of Notary Public
Name of otary Pub.lie typed, printed or
My Commission Expires:
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AMENDMENT TO AGREEMENT FOR LEGAL SERVICES
THIS AMENDMENT TO AGREEMENT FOR LEGAL SERVICES to Retention
Agreement is entered into on the below date by Collier County, Florida, a political subdivision of
the State of Florida, through its Board of County Commissioners, hereinafter referred to as the
County" and Woods Weidenmiller Michetti Rudnick & Galbraith, PLLC, (hereinafter referred
to as"Counsel").
WITNESSETH
WHEREAS, on February 8, 2011, the County and Counsel entered into a Retention
Agreement (the "Agreement") wherein the County agreed to retain Counsel to provide
professional specialized legal services; and
WHEREAS, Woods Weidenmiller & Michetti, P.L. has changed the name of the firm to
Woods Weidenmiller Michetti Rudnick& Galbraith, PLLC; and
WHEREAS, the professional services to be rendered as specified in Article 3 entitled
Term and Time of Performance is for a period of two (2) years with three (3) additional renewal
terms of one year per each term; and
WHEREAS, the current renewal term of the Agreement, is scheduled to terminate on
December 8, 2016; and
WHEREAS, the parties wish to amend the Agreement to extend the term of service for
providing these specialized legal services for an additional two (2) years, with similar renewal
terms, and an effective commencement date of December 8, 2016; and
NOW, THEREFORE, in consideration of the mutual promises and covenants contained
herein, the parties hereto agree to amend the Agreement as follows:
1. The law firm of Woods Weidenmiller Michetti Rudnick & Galbraith, PLLC accepts
and assumes all rights, duties, benefits and obligations under the Agreement, as amended,
including all existing and future obligations to perform under the Agreement.
2. Article 3 entitled Term and Time of Performance is amended as follows:
ARTICLE 3
TERM AND TIME OF PERFORMANCE
3.1 The term of this Agreement shall be for a period of two (2) years to begin December
8, 2011 2016 and end on December 8, 2044 2018, unless terminated earlier in
accordance with the provisions of this Agreement. Absent notice of intent to
terminate, the Agreement may be renewed upon mutual consent of the parties for three
3) additional terms of one (1) year each. In the event the term of this Agreement
extends beyond a single fiscal year of County, the continuation of this Agreement
04-00A-01158/129061911]
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d
beyond the end of any fiscal year shall be subject to the availability of funds from
County in accordance with Chapter 129, Florida Statutes.
Except as modified by this Amendment, all other terms and conditions of the Agreement
shall remain in full force and effect. If there is a conflict between the terms of this Amendment
and the Agreement, the terms of this Amendment shall prevail.
IN WITNESS WHEREOF, the parties have executed this Amendment to the Agreement
on this-ZS day of O o\,r-- , 2016, with the intention to attach this Amendment to
the original Agreement.
ATTEST: BOARD OF COUNTY COMMISSIONERS
DWIGHT E. BROCK, Clerk COLLI R COUNTY, FLORIDA
orjet;4„.BY: ii, BY:
Dput D nna Fiala, Chairman
A:. as to Chairman s W
sign u on!
Ap i•i rm and lega ity:
4111-
Jeffr'y ' latzkow
Cou y/ ttorney
Woods Weidenmiller Michetti Rudnick &
Galbraith, PLLC
WbeatBy: f
Its: JG{, . I10,1
STATE OF clokt e,
COUNTY OF Go LI tiAt.
The foregoing Retention Agreement was acknowledged before me this S day of
trt.kailt, , 2016, by wt—r,,, y1Z boobcii as rvn24,,hve of Woods Weidenmiller
Michetti Rudnick& Galbraith C, on behalf of -Kt He/she is
personally known to me or produced as identification.
11111+1iumosore
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ae°5pN\A RIVgs ii', Signature of Notary Public
e. IssioHF. woe
y/;t r, 17a\ta.
Sbgf10r{ SO vW
4g ?moi 9:
Name of Notary Public typed, printed or075553
04
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o My Commission Expires: IZ/ 0 I
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04-00A-011581129061911]
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RETENTION AGREEMENT WITH
WOODS.WEIDENMILLER&MICHETTI,P.L.
This Retention Agreement is made by and between the Board of County Commissioners
of Collier County, Florida(the "County"), and.the law firm of Woods, Weidenmiller& Michetti,
P.L.of Naples, Florida("Woods").
Whereas, Woods has special expertise and resources in a wide range of legal matters,
with particular expertise in construction law, contract disputes, employment disputes, and
litigation, including related administrative, executive, and judicial hearings, appeals,
negotiations;and
Whereas, the County from time to time has a requirement and need for legal services
which are particularly within the expertise of Woods;
Now, therefore, in consideration of the premises contained herein, the County hereby
hires and retains Woods and Woods hereby agrees to provide legal services to County.
ARTICLE 1
COMPENSATION; METI[OD OF PAYMENT
1.1 Compensation shall be paid to Woods in accordance with the terms set forth in Exhibit
A"attached hereto and made a part hereof. Requirements for reimbursable expenses are
set forth in Exhibit "B," attached hereto and made a part hereof. Expenses other than
automobile expenses must be documented by copies of paid receipts or other evidence of
payment. The Certificate contained in Exhibit "C" must be included with every invoice
submitted for payment.
1.2 The rates set forth in Exhibit"A"shall remain in effect without change for a minimum of
two (2) years from the effective date of this Agreement. In the subsequent years of the
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Agreement, upon the request of Woods,the County Attorney is authorized to negotiate to
increase the hourly rate up to a maximum of ten (10) percent without approval by the
Board of County Commissioners. In the negotiation process, Woods must substantiate
the reason the request is being made(i.e. market conditions, increase in CPI,etc.)
1.3 Multiple Attorney Assignments.
The County acknowledges that, from time to time, it may be advisable for Woods to
assign more than one attorney to a project or case. Nevertheless, in order to ensure that
such multiple attorney assignments are efficient and cost-effective for the County, Woods
agrees to the following procedures and billing limitations for multiple attorney
assignments.
1.3.1 A primary attorney will be identified for such projects or cases and that
attorney will be the contact attorney for the County except in the case of an
emergency or the County's written pre-approval. In practice, this means that
generally only the primary attorney will meet or communicate directly with
County personnel or attend meetings, court, arbitrations, mediations or other
proceedings on behalf of the County.
1.3.2 Attorneys assigned to a project or case other than the primary attorney will be
less senior attorneys with lower billing rates unless the additional attorney(s)
has/have a demonstrated expertise that will demonstrably enhance the value
and efficiency of the legal services being provided to the County.
1.3.3 Woods agrees that internal or in-house conferences among multiple attorneys
assigned to a project or case shall be kept to the minimum reasonably necessary
for the provision of the legal services in question. To the extent internal or in-
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house conferences among multiple attorneys assigned to a project or case are
necessary, each such attorney may bill his or her customary rate for up to thirty
30)minutes for any such conference. To the extent such a conference exceeds
thirty (30) minutes in length, Woods agrees that it will discount the total
billings for all attorneys involved in the conference by forty-five(45)percent.
1.4 Woods may submit invoices for hourly work assignments pursuant to Exhibit "A" only
after the services for which the invoices are submitted have been completed or expenses
incurred. An original invoice plus one copy is due within fifteen (15)days of the end of
the month, except the final invoice which must be received no later than sixty (60)days
after the work is completed or the expiration of this Agreement.
1.5 To be deemed proper, all invoices must comply with the requirements set forth in this
Agreement and must be submitted on the form and pursuant to the instruction prescribed
by County. Payment may be withheld for failure of Woods to comply with a term,
condition,or requirement of this Agreement.
1.6 Payment shall be made to Woods at:
Woods, Weidenmiller&Michetti,P.L.
5150 North Tamiami Trail, Suite 603
Naples, FL 34103
ARTICLE 2
INSURANCE
2.1 In order to insure the indemnification obligation contained above, Woods shall as a
minimum, provide, pay for, and maintain in force at all times during the term of this
Agreement, professional liability insurance in an amount not less than Three Million
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Dollars ($3,000,000.00) Per Occurrence, Combined anyliabilitySingleLimits. Ifg
insurance obtained by Woods to comply with the insurance requirements contained herein
is issued on a "claims made" form as opposed to an "occurrence" form, the retroactive
date for coverage shall be no later than the commencement date of the assigned work to
which this Agreement applies, and such insurance shall provide, in the event of
cancellation or non-renewal,that the discovery period for insurance claims(tail coverage)
shall not be less than three years following the completion of the assigned work and
acceptance by the County.
2.2 Such policy or policies shall be issued by United States Treasury approved companies
authorized to do business in the State of Florida,and having agents upon whom service of
process may be made in Collier County,Florida.
2.3 Woods shall furnish to the Risk Management Director Certificates of Insurance or
endorsements evidencing the insurance coverages specified by this Article prior to
beginning performance of work under this Agreement.
ARTICLE 3
TERM AND TIME OF PERFORMANCE
3.1 The term of this Agreement shall be for a period of two (2) years to begin December 8,
10, 2011 and to end on December 8, 2013, unless terminated earlier in accordance with
the provisions of this Agreement. Absent notice of intent to terminate, the Agreement
may be renewed upon mutual consent of the parties for three (3) additional terms of one
1)year each. In the event the term of this Agreement extends beyond a single fiscal year
of County, the continuation of this Agreement beyond the end of any fiscal year shall be
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subject to the availability of funds from County in accordance with Chapter 129, Florida
Statutes.
3.2 Time shall be deemed to be of the essence in performing the duties, obligations and
responsibilities by this Agreement.
3.3 Any amendments, alterations, variations, modifications or waivers of provisions of this
Agreement shall only be valid when they have been reduced to writing, duly signed by
both parties hereto,and attached to the original of this Agreement.
ARTICLE 4
TERMINATION
4.1 This Agreement may be terminated by either party for cause upon ten (10)days' notice or
by either party for convenience upon no less than thirty(30) days' advance written notice
in accordance with the"NOTICES"section of this Agreement.
4.2 Termination of this Agreement for cause shall include, but not be limited to, failure to
suitably perform the work, failure to continuously perform the work in a manner
calculated to meet or accomplish the objectives of County as set forth in this Agreement,
or multiple breach of the provisions of this Agreement notwithstanding whether any such
breach was previously waived or cured.
4.3 In the event this Agreement is terminated for convenience, Woods shall be,paid for any
services performed to the date the Agreement is terminated; however, upon notice by
either party to terminate, Woods shall refrain from performing further services or
incurring additional expenses under the term of this Agreement. Woods acknowledges
and agrees that Ten Dollars($10)of the compensation to be paid by County,the adequacy
of which is hereby acknowledged by Woods, is given as specific consideration to Woods
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for County's right to terminate this Agreement for convenience. Woods' obligations to
the County as provided for hereunder shall cease upon termination, except for
participating in an orderly and professional transfer of such responsibilities and files or
copies of files to the County or its designee.
ARTICLE 5
RECORD AUDIT AND INSPECTION
5.1 County shall have the right to audit the books and records of Woods pertinent to the
funding under this Agreement. Woods shall preserve and make available, at reasonable
times for examination and audit by County, all financial records, supporting documents,
and other documents pertinent to this Agreement for a period of three (3) years after
termination of this Agreement or, if any audit has been initiated and audit findings have
not been resolved at the end of the three years, the books and records shall be retained
until resolution of the audit findings.
5.2 If the Florida Public Records Act (Chapter 119, Fla. Stat.) is determined by County to be
applicable to Woods' records, Woods shall comply with all requirements thereof,
however, no confidentiality or non-disclosure requirement of either federal or state law
shall be violated by Woods.
ARTICLE 6
CONFLICT OF INTEREST
6.1 Woods states that it is familiar with and will comply with the terms and conditions of
Chapter 112,Part III,Florida Statutes(Code of Ethics).
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6.2 It is important that Woods be independent and impartial in order to properly conduct its
services to the County. Woods shall not act as counsel in any lawsuit or other adversary
proceeding in which County is named as an adversary party or in which Woods takes an
adverse position to the County.
6.3 Neither Woods nor its employees shall have or hold any continuing or frequently
recurring employment or contractual relationship that is substantially antagonistic or
incompatible with Woods' loyal and conscientious exercise of judgment related to its
performance under this Agreement.
6.4 In the event Woods is permitted to utilize subcontractors, herein, to perform any services
required by this Agreement, Woods agrees to prohibit such subcontractors, by written
contract, from having any conflicts as within the meaning of this section.
6.5 If at any time Woods' firm represents a client in matters having to do with the Collier
County government, be it before the Board of County Commissioners or any other agency
or division of Collier County government, Woods will contact the County Attorney's
Office before undertaking such representation so that it can be determined whether a
conflict of interest exists.
ARTICLE 7
INDEMNIFICATION
7.1 Woods acknowledges and agrees that Ten Dollars ($10.00) of the compensation to be
paid by County, the adequacy of which is hereby acknowledged by Woods, is given as
specific consideration to Woods so that Woods shall at all times hereafter indemnify,hold
harmless and, at County's option, defend or pay for an attorney selected by County to
defend County, its officers, agents, servants, and employees against any and all claims,
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losses, liabilities, and expenditures of any kind, including attorney fees, court costs, and
expenses, caused by negligent act or omission of Woods, its employees,agents,servants,
or officers, or accruing, resulting from, or related to the subject matter of this Agreement
including, without limitation, any and all claims, demands or causes of action of any
nature whatsoever resulting from injuries or damages sustained by any person or property.
The provisions of this section shall survive the expiration or earlier termination of this
Agreement. To the extent considered necessary by County, any sums due Woods under
this Agreement may be retained by County until all of County's claims for
indemnification pursuant to this Agreement have been settled or otherwise resolved; and
any amount withheld shall not be subject to payment of interest by County.
ARTICLE 8
OWNERSHIP OF DOCUMENTS
8.1 Any and all reports, photographs, surveys, and other data and documents provided or
created in connection with this Agreement are and shall remain the property of County.
In the event of termination of this Agreement, any reports, photographs, surveys, and
other data and documents prepared by Woods, whether finished or unfinished, shall
become the property of County and shall be delivered by Woods to the County within
seven (7) days of termination of this Agreement by either party. Any compensation due
to Woods shall be withheld until all documents are received as provided herein.
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ARTICLE 9
INDEPENDENT CONTRACTOR
9.1 Woods is an independent contractor under this Agreement. Services provided by Woods
shall be subject to the supervision of Woods, and such services shall not be provided by
Woods as officers, employees, or agents of the County. The parties expressly
acknowledge that it is not their intent to create any rights or obligations in any third
person or entity under this Agreement.
ARTICLE 10
NONDISCRIMINATION,EQUAL OPPORTUNITY
AND AMERICANS WITH DISABILITIES ACT
10.1 Woods shall not unlawfully discriminate against any person in its operations and
activities in its use or expenditure of the funds or any portion of the funds provided by
this Agreement and shall affirmatively comply with all applicable provisions of the
Americans with Disabilities Act(ADA) in the course of providing any services funded in
whole or in part by County, including Titles 1 and II of the ADA (regarding
nondiscrimination on the basis of disability), and all applicable regulations, guidelines,
and standards.
10.2 Woods' decisions regarding the delivery of services under this Agreement shall be made
without regard to or consideration of race, age, religion, color, gender, national origin,
marital status, physical or mental disability, political affiliation, or any other factor which
cannot be lawfully or appropriately used as a basis for service delivery.
10.3 Woods shall comply with Title I of the Americans with Disabilities Act regarding
nondiscrimination on the basis of disability in employment and further shall not
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discriminate against any employee or applicant for employment because of race, age,
religion, color, gender, national origin, marital status, political affiliation, or physical or
mental disability. In addition, Woods shall take affirmative steps to ensure
nondiscrimination in employment against disabled persons. Such actions shall include,
but not be limited to, the following: employment, upgrading, demotion, transfer,
recruitment or recruitment advertising, layoff, termination, rates of pay, other forms of
compensation, terms and conditions of employment, training (including apprenticeship),
and accessibility.
10.4 Woods shall take affirmative action to ensure that applicants are employed and employees
are treated without regard to race, age, religion, color, gender, national origin, marital
status, political affiliation, or physical or mental disability during employment. Such
actions shall include, but not be limited to, the following: employment, upgrading,
demotion, transfer, recruitment or recruitment advertising, layoff, termination, rates of
pay, other forms of compensation, terms and conditions of employment, training
including apprenticeship),and accessibility.
10.5 Woods shall not engage in or commit any discriminatory practice in performing the
Scope of Services or any part of Scope of Services of this Agreement.
ARTICLE 11
NOTICES
11.1 Whenever either party desires to give notice to the other, such notice must be in writing,
sent by registered or certified United States Mail, postage prepaid, return receipt
requested,or by hand-delivery, addressed to the party for whom it is intended at the place
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last specified. The place for giving notice shall remain the same as set forth herein until
changed in writing in the manner provided in this section. For the present, the parties
designate the following:
FOR COLLIER COUNTY:
Jeffrey A.Klatzkow, County Attorney
Government Center
3299 Tamiami Trail East, Suite 800
Naples,Florida 34112
FOR WOODS:
Gregory N. Woods, Esq.
Woods, Weidenmiller&Machetti,P.L.
5150 North Tamiami Trail,Suite 603
Naples,FL 34103
ARTICLE 12
MISCELLANEOUS
8.1 WAIVER‘OF BREACH AND MATERIALITY
Failure by County to enforce any provision of this Agreement shall not be deemed a
waiver of the provision or modification of this Agreement. A waiver of any breach of a
provision of this Agreement shall not be deemed a waiver of any subsequent breach and
shall not be construed to be a modification of the terms of this Agreement.
8.1 COMPLIANCE WITH LAWS
Woods shall comply with all federal, state, and local laws, codes, ordinances, rules, and
regulations in performing its duties, responsibilities, and obligations related to this
Agreement.
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12.3 SEVERANCE
In the event a portion of this Agreement is found by a court of competent jurisdiction to
be invalid, the remaining provisions shall continue to be effective unless County and
Woods elect to terminate this Agreement. The election to terminate this Agreement
based upon this provision shall be made within seven (7) days after the finding by the
court becomes final.
12.4 APPLICABLE LAW AND VENUE
This Agreement shall be interpreted and construed in accordance with and governed by
the laws of the State of Florida. Venue for litigation concerning this Agreement shall be
in Collier County,Florida.
12.5 PRIOR AGREEMENTS
This document supercedes all prior negotiations, correspondence, conversations,
agreements, and understandings applicable to the matters contained herein and the parties
agree that there are no commitments, agreements or understandings concerning the
subject matter of this Agreement that are not contained in this document. Accordingly,
the parties agree that no deviation from the terms hereof shall be predicated upon any
prior representations or agreements, whether oral or written. It is further agreed that no
modification, amendment or alteration in the terms or conditions contained herein shall
be effective unless contained in a written document in accordance with Article 3 above.
12.6 INCORPORATION BY REFERENCE
The truth and accuracy of each "Whereas"clause set forth above is acknowledged by the
parties. The attached Exhibits"A,""B,"and"C"are incorporated into and made a part of
this Agreement.
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DATE:, February 8,2011 BOARD OF COUNTY COMMISSIONERS
OF COLLIER COUNTY,FLORIDA
ATTET:
DWIGHE,.BROCK,tLETRK 7'L..t.4k, (A).
By:ki
FRED W. COYLE,CHAIRMA
Ant K•tis.Chet S 4....1, 0: =4.:tilim
itpAatw'! oiti A . county of COLLILN
Approved as to form and H ERE'c Y CERTIFY THAT this is k
legsufficienc ct copy of a aecume tt.
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1- TN rAv nano and
Jeffrey A. Klatzkow z0
County Attorney WIOHT E. BR0(1*,CLE A7tieOR1$` b`
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WOODS/WEIDENMIL ER& MICHETTI,A.L.
By:ter._..1'.
Gregory . Woods
Its: ,h
STATE OF FLORIDA
COUNTY OF COLLIER
The foregoing Retention Agreement was acknowledged before me this !qday of
J..1-4i.z uA , 2011, by Gregory N. Woods as /-„«jt-6 e-ckcof Woods, Weidenmiller &
Michetti, P.L. He is personally known to me or produced as
identification.
r)L-eec#,C /14 deftfLisot?
Signature of Notary Public
c 5.9A--) Yl- { 61),e'L.A v10
Name of Notary Public typed,printed or
My Commission Expires:
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16.K.6.a
Packet Pg. 2660 Attachment: Second Amendment to Agreement for Legal Services (9700 : Second Amendment to Agreement for Legal Services with Woods
II
EXHIBIT A
For professional services rendered, Woods' fee shall be based on the hourly rate as follows:
Gregory N. Woods 275.00 per hour
All other Partners 275.00 per hour
Associates 200.00 per hour
Paralegals 55.00 per hour
Woods' fee shall not exceed $100,000.00 per new matter assigned without the approval of the
Board of County Commissioners. Any expenditure beyond the initial $100,000.00 approval by
the Board of County Commissioners must have Board approval prior to work being performed.
Where appropriate a "not to exceed" sum shall be agreed to when each assignment is made to
Woods.)
In the event that Woods is required or requested to perform any additional or extraordinary
services not herein contemplated, Woods shall be entitled to apply for additional compensation,
the amount of which shall be subject to the approval of County and no such additional
compensation in excess of the amount herein stated shall be paid unless specifically authorized in
advance by County in its sole discretion.
Woods shall provide, at no cost to County, the annual response to County's auditors regarding
pending or threatened litigation. The auditors typically request information regarding all
litigation, claims and assessments considered to be material. The response should include the
nature of the litigation, the progress of the case to date, an estimate of the amount or range of
potential loss, and any other information considered necessary to explain the case. Woods shall
provide said response within 30 days of receipt of the request.
NOTES:
Divisions, or departments within such divisions, shall be responsible and pay for legal
counsel services relating to litigation and outside counsel specifically for cases,matters or
issues relating to such division or department, as determined by the County Attorney in
coordination with the County Manager.
14
16.K.6.a
Packet Pg. 2661 Attachment: Second Amendment to Agreement for Legal Services (9700 : Second Amendment to Agreement for Legal Services with Woods
EXHIBIT B
1. In addition to the charges for professional fees set forth in Exhibit "A," and the
Schedules attached hereto, County shall reimburse Woods for out-of-pocket expenses
reasonably incurred in the course of rendering such legal services, including costs of
long distance calls, printing, costs of reproduction, and necessary travel expenses
incurred in accordance with the requirements of Chapter 112, F.S. Woods shall not
charge for travel of attorneys between its offices so that it can provide the best
available and most appropriate lawyer in any of its office locations for the issues
involved.
2. Woods shall submit invoices on a monthly basis for the payment of out-of-pocket
expenses. Each invoice shall include a signed certificate listing all costs, expenses,
vouchers, invoices and other documentary evidence that will describe in reasonable
detail the basis for expenditures for which reimbursement is sought as set forth below.
3. REQUIREMENTS
The following represents Collier County's payment requirements for legal costs
A Your federal employee identification number must be on all invoices submitted.
A The applicable Purchase Order number must be on all invoices submitted.
A No service, interest, or other charge of like nature is to be imposed with regard to
any item, invoice, or request. All firms doing business with Collier County must
have a current W-9 "Request for Taxpayer Identification Number and
Certification"on file.
A Services rendered must be specifically and concisely identified.
Names of persons performing services, hourly rates,and dates must be listed. The
County agrees to reimburse Woods for retention and utilization of
sub-consultants.
15
16.K.6.a
Packet Pg. 2662 Attachment: Second Amendment to Agreement for Legal Services (9700 : Second Amendment to Agreement for Legal Services with Woods
Reimbursable expense must be verified by attached receipts or copies thereof.
Claims for mileage and meals cannot exceed statutory allowance as provided for
under Chapter 112, F.S. Meals and mileage cannot be charged unless the
professional has traveled outside the county of the principal business location.
Claims for lodging at single rate(actual cost)must be substantiated by paid bill or
charge,with a cap of no more than $150.00 per night.
Car rentals required for travel should include compact or standard-size vehicles
only.
Common carrier travel shall be reimbursable at tourist or coach class fares only.
Accounting Division requires original receipts, or copies of receipts which have
been individually certified to be true copies of the originals. In addition the
Certificate contained in Exhibit C must accompany each invoice. The certifying
person must sign the Certification form and a description provided of the items,
which are certified.
Faxes shall not be reimbursed
Legal Research costs(Lexis-Nexis, Westlaw,etc.)shall not be reimbursed
16
16.K.6.a
Packet Pg. 2663 Attachment: Second Amendment to Agreement for Legal Services (9700 : Second Amendment to Agreement for Legal Services with Woods
EXHIBIT C
CERTIFICATE
IT IS HEREBY CERTIFIED that:
I• has been duly designated as special counsel to
render legal services or provider of services for or on behalf of Collier County;
2. Each of the documents hereinafter identified and attached is a true and correct copy of the
original record;
3. Expenditure(s) enumerated represent costs necessarily incurred during the course of
official business for which payment has not been received and for which documentation is
not available or reasonably retrievable;
4. Claims are in compliance with the applicable statutes and administrative orders, and with
the express provision that all other parties are barred from entitlement to any part of these
costs.
RE: Invoice No. Dated
Period Covered: Amount
IN-HOUSE CHARGES:
Photocopies: copies @$0.15/each
Mileage: miles @ /mile
OTHER(Cpnies of invoices required):
Long Distance Calls
Other:
TOTAL:
FOR THE FIRM
Signed:
Print Name:
Title:
Date:
04-cOA-0115&2M3
17
16.K.6.a
Packet Pg. 2664 Attachment: Second Amendment to Agreement for Legal Services (9700 : Second Amendment to Agreement for Legal Services with Woods