Agenda 09/10/2019 Item #16E 2 (Pre-Established Cooperative Agreements)09/10/2019
EXECUTIVE SUMMARY
Recommendation to authorize the Procurement Services Director to procure goods or services from
vendors that have been awarded a contract as a result of a competitive selection process by a
federal, state or municipal government, or any other governmental agency, political subdivision, or
government-related association or a purchasing cooperative, provided that the originating entity
utilized a competitive process similar to Collier County’s, and authorize the County Manager or
designee to sign agreements associated with those purchases.
OBJECTIVE: To utilize pre-established cooperative agreements and existing agency contracts for
piggy-backing, taking advantage of economies of scale to receive discounted pricing not otherwise
offered if competed by the County, for the purchase of goods and services where funding has been
established.
CONSIDERATIONS: The Cou nty’s Procurement Ordinance No. 2017-08 (the “Ordinance”), as
amended, allows the Procurement Services Division to recommend the use of contracts, agreements
and price lists that have been competitively solicited through a purchasing consortium or another public
agency to secure the effective and efficient procurement of goods and services. The Ordinance provides at
Section Eleven, Procurement Methods, subsection 4, that each fiscal year the Procurement Services
Director shall bring forward for Board approval a list of recommended cooperatives for consideration.
The Federal Government allows state and local gover nments to make purchases using the United States
Government Services Administration (“GSA”) Schedules. The Federal GSA contracts offer public
agencies products and services for the lowest guaranteed prices at the terms and conditions established
by the federal gover nment.
The State of Florida, Dep artment of Management Ser vices, Division of State Purchasing administer s
Statewide contracts and agreements for use by Florida State agencies, local governments and
associations. Statewide contracts and agreements enable eligib le users to pool their buying power to
lower total costs and reduce administrative burden, while complying with Chapter 287 Florida Statutes,
which gover ning the purchase of products and ser vices. This includes State Term Contracts,
Alt ernate Contract Sources, State Purchasing Agreements, RESPECT agreements, PRIDE agreements
and Insurance Coverage Program a greements.
In addition to the agencies and political subdivisions identified above, the following cooperatives are
recommended for the efficient purchase of goods and services where funding has been established:
1. OMNIA Partners f/k/a U.S. Communities and National IPA
2. NASPO ValuePoint
3. HGACBuy
4. National Cooperative Purchasing Alliance
5. Sourcewell f/k/a National Joint Powers Alliance
Purchasing cooperatives ha ve several advantages, including, but not limited to:
• Aggregated buying power of public agencies
• Solicitations are competitive in the mar ket with pricing offered being the lowest for the
commodity or ser vice
• More favor able terms to the County for freight, shipping, ser vice and warranties, etc.
• Streamlined processes for both the Procurement Division and operating staff
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• A more expedited process, verses issuing an independent solicitation.
Procurement Ser vices Divis ion staff recommends the use of these agreements when it is in the best
inter est of the Cou nty with no further action by the Board if operating departments have budgeted
for the goods and ser vic es.
FISCAL IMPACT: Operating departments ha ve accounted for expenses in their fiscal year 2020
budgets for the procurement of goods and services for deliver ing public services using these
agreements.
GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated with this
Executive Summar y.
LEGAL CONSIDERATIONS: This item has been reviewed by the Cou nty Attorney’s Office. The
current Procurement Ordinance provides that in authorizing purchases under these types of agreements,
the Procurement Ser vices Director must deter mine that the use of a cooperative purchase agreement is
in the best inter est of the County. The Procurement Director shall review these Government Contracts
seeking the most favorable ter ms for each intended purchase. With that understanding, this it em is
approved as to form and legalit y, and requir es majority support for approval.-SRT
RECOMMENDATION: To authorize the County Manager or designee to sign agreements and make
purchases associated with the procurement of goods or services from vendors that have been awarded a
contract, as a result of a competitive selection process, by a federal, state or municipal government, or any
other governmental agency, political subdivision, or government-related association provided that the
originating entity utilized a competitive process similar to Collier County’s. In a ddition to the agencies and
political subdivisions identified above, the County Manager or designee is authorized to utilize cooperative
agreements available from OMNIA Partners f/k/a U.S. Communities and National IPA, NASPO
ValuePoint, HGACBuy, National Cooperative Purchasing Alliance and Sourcewell f/k/a National Joint
Powers Alliance, for efficient purchasing with no further action by the Board if operating departments
have budget ed for the goods and/or services.
Prepared by: Edward F. Coyman Jr., Procurement Director, Procurement Services Divis ion
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COLLIER COUNTY
Board of County Commissioners
Item Number: 16.E.2
Doc ID: 9788
Item Summary: Recommendation to authorize the Procurement Services Director to procure
goods or services from vendors that have been awarded a contract as a result of a competitive selection
process by a federal, state or municipal government, or any other governmental agency, political
subdivision, or government-related association or a purchasing cooperative provided that the originating
entity utilized a competitive process similar to Collier County’s and authorize the County Manager or
designee to sign agreements associated with those purchases.
Meeting Date: 09/10/2019
Prepared by:
Title: Business Technology Analyst, Senior – Procurement Services
Name: Sara Schneeberger
08/14/2019 10:19 AM
Submitted by:
Title: – Procurement Services
Name: Ted Coyman
08/14/2019 10:19 AM
Approved By:
Review:
Procurement Services Sandra Herrera Level 1 Purchasing Gatekeeper Completed 08/14/2019 1:52 PM
Administrative Services Department Paula Brethauer Level 1 Division Reviewer Completed 08/14/2019 2:42 PM
Procurement Services Ted Coyman Additional Reviewer Completed 08/14/2019 4:27 PM
Procurement Services Catherine Bigelow Additional Reviewer Completed 08/16/2019 3:51 PM
Administrative Services Department Len Price Level 2 Division Administrator Review Completed 08/19/2019 5:01 PM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 08/20/2019 9:42 AM
County Attorney's Office Scott Teach Additional Reviewer Completed 08/20/2019 1:44 PM
Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 08/21/2019 4:54 PM
Office of Management and Budget Laura Wells Additional Reviewer Completed 08/22/2019 5:05 PM
County Manager's Office Leo E. Ochs Level 4 County Manager Review Completed 08/26/2019 2:54 PM
Board of County Commissioners MaryJo Brock Meeting Pending 09/10/2019 9:00 AM
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