Agenda 09/10/2019 Item #16D20 (2018/19 Federal Highway Admin Flexible Funds Grant)09/10/2019
EXECUTIVE SUMMARY
Recommendation to authorize the execution of the 2018/19 Federal Highway Administration
Flexible Funds Grant Award in the amount of $545,068 for the purchase and installation of signal
priority equipment on transit vehicles as well as electronic fareboxes for paratransit vehicles
through the Federal Transit Administration (FTA) Transit Award Management System (TrAMS)
and authorize necessary Budget Amendment.
OBJECTIVE: To obtain grant funds to make day to day operations more efficient a nd provide a better
customer experience.
CONSIDERATIONS: On March 26, 2019, the Board of County Commissioners (Board) authorized the
submittal of a grant application for the 2018/2019 Federal Highway Administration Flexible Grant Funds
in the amount of $545,068 to acquire and deploy technology that includes the purchase and installation of
signal priority equipment on transit vehicles and electronic fareboxes for paratransit vehicles. The grant
requires a twenty percent (20%) match for transit projects. Collier County has received approval from the
Florida Department of Transportation (FDOT) to use $136,267 transportation development credits as a
soft match for the grant.
On July 15, 2019, County staff received notification of award from the FTA. Following Board approval,
execution of the grant is processed through the FTA TrAMS by the Collier County Public Services
Department Head, who serves as the Board’s appointed designee.
FISCAL IMPACT: A Budget Amendment is required in the amount of $545,068 to recognize the grant
revenue funds to Collier Area Transit (CAT) Grant Fund (424), Project 33642. Collier County has
requested and received approval from FDOT for the use of $136,267 transportation development credits
as a soft match for the Capital Grant Funds.
GROWTH MANAGEMENT IMPACT: This Item supports the goals and objectives of the
Transportation Element of the Growth Management Plan.
LEGAL CONSIDERATIONS: This Item is approved for form and legality and requires a majority vote
for Board action. -JAB
RECOMMENDATION: To: (1) Authorize execution of the grant award for the 2018/2019 Federal
Highway Flexible Funds Grant in the amount of $545,068 through the Federal Transit Administration
Transit Award Management System and (2) authorize the necessary Budget Amendment.
Prepared By: Joshua Thomas, Accounting Technician, Public Transit & Neighborhood Enhancement
Division
ATTACHMENT(S)
1. Grant Award (PDF)
2. TRC 2019 03-18 APPRV FTA 5307 1032-2019-2 (PDF)
16.D.20
Packet Pg. 1615
09/10/2019
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.D.20
Doc ID: 9878
Item Summary: Recommendation to authorize the execution of the 2018/19 Federal Highway
Administration Flexible Funds Grant Award in the amount of $545,068 for the purchase and installation
of signal priority equipment on transit vehicles as well as electronic fareboxes for paratransit vehicles
through the Federal Transit Administration (FTA) Transit Award Management System (TrAMS) and
authorize necessary Budget Amendment.
Meeting Date: 09/10/2019
Prepared by:
Title: Grants Support Specialist – Grants
Name: Joshua Thomas
08/19/2019 2:38 PM
Submitted by:
Title: Division Director - Pub Tran & Nbrhd Enh – Public Transit & Neighborhood Enhancement
Name: Michelle Arnold
08/19/2019 2:38 PM
Approved By:
Review:
Public Transit & Neighborhood Enhancement Caroline Soto Additional Reviewer Completed 08/19/2019 2:40 PM
Public Transit & Neighborhood Enhancement Omar Deleon Additional Reviewer Completed 08/19/2019 5:20 PM
Public Transit & Neighborhood Enhancement Michelle Arnold Additional Reviewer Completed 08/20/2019 8:35 AM
Public Services Department Kimberley Grant Level 1 Reviewer Completed 08/21/2019 9:16 AM
Public Services Department Todd Henry Level 1 Division Reviewer Completed 08/21/2019 12:20 PM
County Attorney's Office Jennifer Belpedio Level 2 Attorney of Record Review Completed 08/21/2019 2:33 PM
Public Services Department Steve Carnell Level 2 Division Administrator Review Completed 08/22/2019 8:33 AM
Grants Erica Robinson Level 2 Grants Review Completed 08/25/2019 2:08 PM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 08/26/2019 8:43 AM
Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 08/27/2019 8:30 AM
Grants Therese Stanley Additional Reviewer Completed 08/30/2019 11:53 AM
County Manager's Office Leo E. Ochs Level 4 County Manager Review Completed 08/30/2019 2:59 PM
Board of County Commissioners MaryJo Brock Meeting Pending 09/10/2019 9:00 AM
16.D.20
Packet Pg. 1616
DOT FTA
U.S. Department of Transportation Federal Transit Administration
Award
Federal Award Identification Number (FAIN) FL-2019-041-00
Temporary Application Number 1032-2019-2
Award Name FLEX to 5307, CMS ITS Phase IV; Traffic Signal Priority, Collier Co. FLA
Award Status Obligated / Ready for Execution
Award Budget Number 0
Part 1: Recipient Information
Name: Collier, County Of
Recipient ID Recipient OST Type Recipient Alias Recipient DUNS
1032 County Agency COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS 076997790
Location Type Address City State Zip
Headquarters 3299 TAMIAMI TRL E STE 700 NAPLES FL 341125749
Physical Address 3299 TAMIAMI TRL E STE 700 NAPLES FL 34112
Mailing Address 3299 TAMIAMI TRAIL E NAPLES FL 34112
Union Information
16.D.20.a
Packet Pg. 1617 Attachment: Grant Award (9878 : FY18/19 FTA 5307 Flex Award)
Union Name TRANSPORT WORKERS UNION, AFL-CIO
Address 1 122 Dixie Lane
Address 2
City Cocoa Beach
State Florida
Zipcode 32931
Contact Name Kevin Smith
Telephone 8667954255
Fax
E-mail jptwu500@aol.com
Website
Union Name TRANSPORT WORKERS UNION, AFL-CIO
Address 1 122 Dixie Lane
Address 2
City Cocoa Beach
State Florida
Zipcode 32931
Contact Name Kevin Smith
Telephone 8667954255
Fax 3217848847
E-mail Kevin.Smith@SCLS-LLC.com
Website
Part 2: Award Information
Title: FLEX to 5307, CMS ITS Phase IV; Traffic Signal Priority, Collier Co. FLA
FAIN Award Status Award Type Date Created Last Updated Date From TEAM?
16.D.20.a
Packet Pg. 1618 Attachment: Grant Award (9878 : FY18/19 FTA 5307 Flex Award)
FL-2019-041-00 Obligated / Ready for Execution Grant 12/6/2018 12/6/2018 No
Award Start Date
7/15/2019
Award End Date
3/30/2023
Award Executive Summary
These flex funds will be utilized for Phase IV of Collier County's Intelligent Transportation System (ITS) project. This phase includes installation
of equipment for signal priority on all fixed route buses as well as electronic fareboxes for paratransit vehicles to enhance service on the
County's transit system. The total amount of the transfer is $545,068. Toll revenue credits from FDOT will be utilized in the amount of
$136,267as a soft match for the grant. The authorizing toll revenue credit letter from FDOT is attached to the grant..
Information required from Federal Aid Coordinator:
Recipient Name: Collier County Board of County Commissioners
FAC/WP Fund: XU x 12+DDRF
FAP Number: FTAX-001A
STIP Page Number: 713
Financial Project Number: 435008-1
Copy of grant application first page (Fedtech Bulletin 04-01
Frequency of Milestone Progress Reports (MPR)
Annual
Frequency of Federal Financial Reports (FFR)
Annual
Does this application include funds for research and/or development activities?
This award does not include research and development activities.
Pre-Award Authority
This award is not using Pre-Award Authority.
Does this application include suballocation funds?
Recipient organization is the Designated Recipient and can apply for and receive these apportioned funds.
Will this Grant be using Lapsing Funds?
No, this Grant does not use Lapsing Funds.
Will indirect costs be applied to this application?
This award does not include an indirect cost rate.
Indirect Rate Details: N/A
Requires E.O. 12372 Review
16.D.20.a
Packet Pg. 1619 Attachment: Grant Award (9878 : FY18/19 FTA 5307 Flex Award)
No, this application does not require E.O. 12372 Review.
Delinquent Federal Debt
No, my organization does not have delinquent federal debt.
Award Point of Contact Information
First Name Last Name Title E-mail Address Phone
john.crocker@dot.gov Community Planner
linda.segovia@dot.gov General Engineer
Josh Thomas Grants Support Specialist joshuathomas@colliergov.net 239-252-8989
Award Budget Control Totals
Funding Source Section of Statute CFDA Number Amount
FHWA Transfer to 5307 Urbanized Area Formula Grants 5307-3 20507 $545,068
Local $0
Local/In-Kind $0
State $0
State/In-Kind $0
Other Federal $0
Transportation Development Credit $136,267
Adjustment $0
Total Eligible Cost $545,068
Award Budget
Project Number Budget Item FTA
Amount
Non-FTA
Amount
Total
Eligible
Amount
Quantity
16.D.20.a
Packet Pg. 1620 Attachment: Grant Award (9878 : FY18/19 FTA 5307 Flex Award)
FL-2019-041-01-00 116-00 (116-
A1) SIGNAL & COMM EQUIPMENT (BUS) $545,068.00 $0.00 $545,068.00 0
FL-2019-041-01-00 11.62.01
PURCHASE
CONTROL/SIGNAL
EQUIP
$545,068.00 $0.00 $545,068.00 0
Earmark and Discretionary Allocations
This application does not contain earmarks or discretionary allocations.
Sources of Federal Financial Assistance
PO
Number
Project
Number Scope Name Scope
Number
Scope
Suffix
UZA
Code
Area
Name
Account Class
Code FPC Description Amendment
Amount
Cumulative
Amount
FL-95-
X158
FL-2019-
041-01-
00
SIGNAL &
COMM
EQUIPMENT
(BUS)
116-00
(116) A1 123610
Bonita
Springs,
FL
2019.45.95.SX.2 00
FHWA flex trf
to 5307 -
STP
$545,068 $545,068
Part 3: Project Information
Project Title: CMS FY18/19 ITS Phase IV
Project Number Temporary Project Number Date Created Start Date End Date
FL-2019-041-01-00 1032-2019-2-P1 2/1/2019 1/1/2020 12/31/2021
Project Description
This project is for Phase IV of Collier Area Transit's (CAT) Intelligent Transportation System. (ITS) Phase IV will include installation of
equipment for signal priority on all fixed route buses as well as electronic fareboxes for paratransit vehicles to enhance service on the County's
transit system.
Project Benefits
This project will benefit fixed route and paratransit passengers in Collier County by providing enhanced service to the Collier Area Transit
System.
16.D.20.a
Packet Pg. 1621 Attachment: Grant Award (9878 : FY18/19 FTA 5307 Flex Award)
Additional Information
None provided.
Location Description
Collier County
Security
No -- our organization will NOT expend at least 1% of the 5307 funds in this application for security-related projects
Project Location (Urbanized Areas)
UZA Code Area Name
120000 Florida
123610 Bonita Springs, FL
Congressional District Information
State District Representative
Florida 12 Gus M Bilirakis
Program Plan Information
STIP/TIP
Date: N/A
Description: N/A
UPWP
Date: N/A
Description: N/A
Long Range Plan
Date: N/A
Description: N/A
16.D.20.a
Packet Pg. 1622 Attachment: Grant Award (9878 : FY18/19 FTA 5307 Flex Award)
Project Control Totals
Funding Source Section of Statute CFDA Number Amount
FHWA Transfer to 5307 Urbanized Area Formula Grants 5307-3 20507 $545,068
Local $0
Local/In-Kind $0
State $0
State/In-Kind $0
Other Federal $0
Transportation Development Credit $136,267
Adjustment $0
Total Eligible Cost $545,068
Project Budget
Project Number Budget Item FTA
Amount
Non-FTA
Amount
Total
Eligible
Amount
Quantity
FL-2019-041-01-00 116-00 (116-
A1) SIGNAL & COMM EQUIPMENT (BUS) $545,068.00 $0.00 $545,068.00 0
FL-2019-041-01-00 11.62.01
PURCHASE
CONTROL/SIGNAL
EQUIP
$545,068.00 $0.00 $545,068.00 0
Project Budget Activity Line Items
Budget Activity Line Item: 11.62.01 - PURCHASE CONTROL/SIGNAL EQUIP
Scope Name / Code Line Item # Line Item Name Activity Quantity
16.D.20.a
Packet Pg. 1623 Attachment: Grant Award (9878 : FY18/19 FTA 5307 Flex Award)
SIGNAL & COMM EQUIPMENT (BUS) (116-00) 11.62.01 PURCHASE CONTROL/SIGNAL EQUIP AQUISITION 0
Extended Budget Description
Collier County will purchase and install signal priority equipment on fixed route buses as well as purchase and install fareboxes on paratransit
vehicles to enhance service on the Collier Area Transit system. Toll revenue credits in the amount of $128,767 from FDOT will be used as soft
match for this project. The signal priority equipment and fareboxes have a useful life of five years.
Will 3rd Party contractors be used to fulfill this activity line item?
Yes, 3rd Party Contractors will be used for this line item.
Funding Source Section of Statute CFDA Number Amount
FHWA Transfer to 5307 Urbanized Area Formula Grants 5307-3 20507 $545,068
Local $0
Local/In-Kind $0
State $0
State/In-Kind $0
Other Federal $0
Transportation Development Credit $136,267
Adjustment $0
Total Eligible Cost $545,068
Milestone Name Est. Completion Date Description
Start Date 1/1/2020
End Date 12/31/2021
RFP Date 3/31/2020
Contract Award Date 6/30/2020
Project Environmental Findings
Finding: Class II(c) - Categorical Exclusions (C-List)
Class Level Description
16.D.20.a
Packet Pg. 1624 Attachment: Grant Award (9878 : FY18/19 FTA 5307 Flex Award)
Class II(c) consists of projects called categorical exclusions (CEs) which are known not to have, either individually or cumulatively, a
significant environmental impact on the human or natural environment and are therefore categorically excluded from the requirement to
prepare an environmental assessment or an environmental impact statement. Class II(c) does not require documentation.
Categorical Exclusion Description
Type 07: Acquisition, installation, rehabilitation, replacement, and maintenance of vehicles or equipment, within or accommodated by existing
facilities, that does not result in a change in functional use of the facilities, such as: equipment to be located within existing facilities and with
no substantial off-site impacts; and vehicles, including buses, rail cars, trolley cars, ferry boats and people movers that can be accommodated
by existing facilities or by new facilities that qualify for a categorical exclusion.
Date Description Date
Class IIc CE Approved
Scope Name / Code Line Item
Number Line Item Name Quantity FTA
Amount
Total Eligible
Cost
SIGNAL & COMM EQUIPMENT (BUS)
(116-00) 11.62.01 PURCHASE CONTROL/SIGNAL
EQUIP 0 $545,068.00 $545,068.00
Part 4: Fleet Details
No fleet data exists for this application.
Part 5: FTA Review Comments
Application Review Comments
Comment By john.crocker@dot.gov
Comment Type FTA Post Review Comments for Grantee
Date 4/26/2019
Comment Please see the following technical comment: Please include a useful life breakdown under the Extended Budget
Description (specifically for items over $5,000).
16.D.20.a
Packet Pg. 1625 Attachment: Grant Award (9878 : FY18/19 FTA 5307 Flex Award)
Part 6: Agreement
UNITED STATES OF AMERICA
DEPARTMENT OF TRANSPORTATION
FEDERAL TRANSIT ADMINISTRATION
GRANT AGREEMENT
(FTA G-25, October 1, 2018)
On the date the authorized U.S. Department of Transportation, Federal Transit Administration (FTA) official signs this Grant Agreement, FTA has
obligated and awarded federal assistance as provided below. Upon execution of this Grant Agreement by the Recipient named below, the
Recipient affirms this FTA Award, enters into this Grant Agreement with FTA, and binds its compliance with the terms of this Grant Agreement.
The following documents are incorporated by reference and made part of this Grant Agreement:
(1) "Federal Transit Administration Master Agreement," FTA MA(25), October 1, 2018, http://www.transit.dot.gov,
(2) The Certifications and Assurances applicable to the FTA Award that the Recipient has selected and provided to FTA, and
(3) Any Award notification containing special conditions or requirements, if issued.
WHEN THE TERM “FTA AWARD” OR “AWARD” IS USED, EITHER IN THIS GRANT AGREEMENT OR THE APPLICABLE MASTER
AGREEMENT, “AWARD” ALSO INCLUDES ALL TERMS AND CONDITIONS SET FORTH IN THIS GRANT AGREEMENT.
FTA OR THE FEDERAL GOVERNMENT MAY WITHDRAW ITS OBLIGATION TO PROVIDE FEDERAL ASSISTANCE IF THE RECIPIENT
DOES NOT EXECUTE THIS GRANT AGREEMENT WITHIN 90 DAYS FOLLOWING FTA's AWARD DATE SET FORTH HEREIN.
FTA AWARD
Federal Transit Administration (FTA) hereby awards a Federal Grant as follows:
Recipient Information
Recipient Name: Collier, County Of
Recipient ID: 1032
DUNS No: 076997790
16.D.20.a
Packet Pg. 1626 Attachment: Grant Award (9878 : FY18/19 FTA 5307 Flex Award)
Award Information
Federal Award Identification Number: FL-2019-041-00
Award Name: FLEX to 5307, CMS ITS Phase IV; Traffic Signal Priority, Collier Co. FLA
Award Start Date: 7/15/2019
Award End Date: 3/30/2023
Award Executive Summary: These flex funds will be utilized for Phase IV of Collier County's Intelligent Transportation System (ITS) project. This
phase includes installation of equipment for signal priority on all fixed route buses as well as electronic fareboxes for paratransit vehicles to
enhance service on the County's transit system. The total amount of the transfer is $545,068. Toll revenue credits from FDOT will be utilized in the
amount of $136,267as a soft match for the grant. The authorizing toll revenue credit letter from FDOT is attached to the grant..
Information required from Federal Aid Coordinator:
Recipient Name: Collier County Board of County Commissioners
FAC/WP Fund: XU x 12+DDRF
FAP Number: FTAX-001A
STIP Page Number: 713
Financial Project Number: 435008-1
Copy of grant application first page (Fedtech Bulletin 04-01
Research and Development: This award does not include research and development activities.
Indirect Costs: This award does not include an indirect cost rate.
Suballocation Funds: Recipient organization is the Designated Recipient and can apply for and receive these apportioned funds.
Pre-Award Authority: This award is not using Pre-Award Authority.
Award Budget
Total Award Budget: $545,068.00
Amount of Federal Assistance Obligated for This FTA Action (in U.S. Dollars): $545,068.00
16.D.20.a
Packet Pg. 1627 Attachment: Grant Award (9878 : FY18/19 FTA 5307 Flex Award)
Amount of Non-Federal Funds Committed to This FTA Action (in U.S. Dollars): $0.00
Total FTA Amount Awarded and Obligated (in U.S. Dollars): $545,068.00
Total Non-Federal Funds Committed to the Overall Award (in U.S. Dollars): $0.00
Award Budget Control Totals
(The Budget includes the individual Project Budgets (Scopes and Activity Line Items) or as attached)
Funding Source Section of Statute CFDA Number Amount
FHWA Transfer to 5307 Urbanized Area Formula Grants 5307-3 20507 $545,068
Local $0
Local/In-Kind $0
State $0
State/In-Kind $0
Other Federal $0
Transportation Development Credit $136,267
Adjustment $0
Total Eligible Cost $545,068
(The Transportation Development Credits are not added to the amount of the Total Award Budget.)
U.S. Department of Labor Certification of Public Transportation Employee Protective Arrangements:
Review Decision: DOL Concurs - Certified
Original Certification Date: 7/8/2019
Special Conditions
There are no special conditions.
16.D.20.a
Packet Pg. 1628 Attachment: Grant Award (9878 : FY18/19 FTA 5307 Flex Award)
FINDINGS AND DETERMINATIONS
By signing this Award on behalf of FTA, I am making all the determinations and findings required by federal law and regulations before this Award
may be made.
FTA AWARD OF THE GRANT AGREEMENT
Awarded By:
yvette.taylor@dot.gov
Regional Administrator
FEDERAL TRANSIT ADMINISTRATION
U.S. DEPARTMENT OF TRANSPORTATION
Contact Info: yvette.taylor@dot.gov
Award Date: 7/15/2019
EXECUTION OF THE GRANT AGREEMENT
Upon full execution of this Grant Agreement by the Recipient, the Effective Date will be the date FTA or the Federal Government awarded Federal
assistance for this Grant Agreement.
By executing this Grant Agreement, the Recipient intends to enter into a legally binding agreement in which the Recipient:
(1) Affirms this FTA Award,
(2) Adopts and ratifies all of the following information it has submitted to FTA:
(a) Statements,
(b) Representations,
(c) Warranties,
(d) Covenants, and
(e) Materials,
(3) Consents to comply with the requirements of this FTA Award, and
(4) Agrees to all terms and conditions set forth in this Grant Agreement.
Executed By:
Collier, County Of
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Packet Pg. 1629 Attachment: Grant Award (9878 : FY18/19 FTA 5307 Flex Award)
16.D.20.b
Packet Pg. 1630 Attachment: TRC 2019 03-18 APPRV FTA 5307 1032-2019-2 (9878 : FY18/19 FTA 5307 Flex Award)
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Packet Pg. 1631 Attachment: TRC 2019 03-18 APPRV FTA 5307 1032-2019-2 (9878 : FY18/19 FTA 5307 Flex Award)
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Packet Pg. 1632 Attachment: TRC 2019 03-18 APPRV FTA 5307 1032-2019-2 (9878 : FY18/19 FTA 5307 Flex Award)