Executive Summary08/28/2018
EXECUTIVE SUMMARY
Request that the Board approve and determine valid public purpose for invoices payable and
purchasing card transactions as of August 22, 2018.
OBJECTIVE: To obtain Board approval of expenditures not otherwise approved by the Board.
CONSIDERATIONS: The Clerk and County staff have instituted enhancements to the invoice report to
include a field to enter each purchase’s public purpose as identified by County staff at procurement for all
expenditures. Effective May 22, 2017, County Staff began adding a public purpose for their
expenditures. There is also a text field for invoices currently included in this report which is descriptive
information obtained from the invoice. As an interim measure, we are including both the public pu rpose
and the Accounts Payable staff invoice text, as not all invoices in the system contained the public
purpose. The public purpose as supplied by County Staff was also added for the purchasing card
transactions.
Invoices including but not limited to bond payments, utilities for existing county buildings, and lease
payments for approved leases are not included on this list if they have been previously approved by the
Board. For the items listed in the report attached to this agenda item, the Clerk’s Office is unable to
determine that the Board has previously approved the items. In the future, if the Board requires additional
information, the Clerk will work with County staff to provide the information.
The Clerk’s Office will promptly conclude its audit of these invoices once Board approval and
determination of public purpose has been provided so that payments can be made.
The Clerk will continue to provide the separate listing of disbursements under agenda item 16J in
compliance with Florida statute 136.06.
Approval of the following documents by the County Manager is subject to formal ratification by the
Board of County Commissioners. If the decision by the County Manager is not ratified by that Board, the
document(s) shall be enforceable against Collier County only to the extent authorized by law in the
absence of such ratification by that Board.
FISCAL IMPACT: Total expenditures approved.
GROWTH MANAGEMENT IMPACT: This action will result in no growth management impact.
LEGAL CONSIDERATIONS:
RECOMMENDATION: Request that the Board approve and determine valid public purpose for
purchasing card transactions and invoices payable for the period ending August 22, 2018.
Prepared by: Robin Sheley, Operations Manager
ATTACHMENT(S)
1. [LINKED] Invoices for BCC Approval 8.22.2018 (PDF)
2. PCard Purpose export 8.22-18 (PDF)
08/28/2018
COLLIER COUNTY
Board of County Commissioners
Item Number: 4.A.2
Doc ID: 6309
Item Summary: Request that the Board approve and determine valid public purpose for invoices
payable and purchasing card transactions as of August 22, 2018.
Meeting Date: 08/28/2018
Prepared by:
Title: Senior Staff Assistant – Clerk of the Circuit Court
Name: Jennifer Milum
08/22/2018 12:53 PM
Submitted by:
Title: Senior Staff Assistant – Clerk of the Circuit Court
Name: Jennifer Milum
08/22/2018 12:53 PM
Approved By:
Review:
Clerk of the Circuit Court Jennifer Milum Additional Reviewer Skipped 08/22/2018 12:43 PM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 08/22/2018 1:07 PM
Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 08/22/2018 1:45 PM
Budget and Management Office Mark Isackson Additional Reviewer Completed 08/22/2018 2:49 PM
County Manager's Office Nick Casalanguida Level 4 County Manager Review Completed 08/27/2018 8:08 AM
Board of County Commissioners MaryJo Brock Meeting Pending 08/28/2018 9:00 AM