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Agenda 01/15/2008 Item #16D 1 Agenda Item No. 1601 January 15, 2008 Page 1 of 27 EXECUTIVE SUMMARY Recommendation to approve Grant Agreement No. 07071 in the amount of $80,000 from the Florida Boating Improvement Program Grant Program to remove derelict vessels; and approve all necessary budget amendments. OBJECTIVE: To approve an $80,000 Grant Agreement from the Florida Boating Improvement Grant Program for removal of derelict vessels. CONSIDERATIONS: Collier County has removed derelict vessels from its waters since 1998 in order to preserve and enhance its waterways and estuaries. Currently there are forty-eight known derelict vessels within the County. The County is working with Florida Fish and Wildlife Commission (FWC) law enforcement to officially document these vessels so they may be legally removed from its waters. The following table provides a summary of the Derelict Vessel grant program and includes.. awarded grants. Derelict Vessel Grant Program Summary Phase I Phase II Award Award Phase II Grant Source Am!. Am!. Applied for Total Florida Boating Improvement Prooram $20,000 $0 $80,000 $100,000 U.S. Fish and Wildlife Service $31,000 $30,000 $61,000 County non cash (soft match) $0 $0 $10,000 $10,000 Total $51,000 $30,000 $90,000 $171,000 Total Vessels to be removed 20 7 21 48 To date the County has received a total of $S I ,000 for Phase 1 of its derelict vessel removal program. Grant funds include a Florida Boating Improvement Program grant (FBIP) for $20,000 with a $31,000 match from U.S. Fish and Wildlife Service (USFWS). The funds are intended to remove up to twenty vessels. The vessels will be removed as soon as the required FWC derelict vessel forms have been complcted and submitted. Referencing the summary table above, phase II of the Derelict Vessels Grant Program involves $1 10,000 of grant dollars plus a local non cash administrative cost match through Collier County Agenda Item No. 16D1 January 15, 2008 Page 2 of 27 Coastal Zone Management. The Florida Boating Improvement Grant for $80,000 is the final component of this phase II process. Phase II grant dollars will be directed toward removal of the remaining twenty eight known vessels in addition to those vessels not removed under phase I. FISCAL IMPACT: This grant award totals $80,000. The provisions of this grant requires a $10,000 noncash match. Budget amendments are necessary to recognize grant revenue ($80,000); and set up the grant expenditure budget within Natural Resources Grant Fund (117). GROWTH MANAGEMENT IMP ACT: The grant money will support the Conservation and Coastal Management Element of the County Growth Management Plan. LEGAL CONSIDERATIONS: The County Attorney has reviewed and approved this item for form and legal sufficiency. RECOMMENDATION: Recommendation to approve Grant Agreement number 07071 in the amount of $80,000 from the Florida Boating Improvement Program Grant Program to remove derelict vessels. Approve all necessary budget amendments and authorize the Chairman to sign the Grant Agreement. PREPARED BY: Pamela Keyes, Environmental Specialist, Coastal Zone Management .-- Page 1 of 1 Agenda Item No. 16D1 January 15, 2008 Page 3 of 27 COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS Item Number: Item Summary: 1601 Recommendation to approve Grant Agreement No. 07071 in the amount of $80.000 from the Florida Boating Improvement Program Grant Program to remove derelict vessels: and approve all necessary budget amendments. Meeting Date: 1/15/2008 9:0000 AM Prepared By Pamela Keyes Enviornmental Specialist Date Coastal Zone Management Public Services 12/12/20071:49:40 PM Approved By Thomas Palmer Assistant County Attorney Date County Attorney County Attorney Office 12/14/200710:53 AM Approved By Gary McAlpin Costal Project Manager Date Public Services Coastal Zone Management 12/20/20071:20 PM Approved By Marlene J. Foard Grants Coordinator Date Administrative Services Administrative Services Admin. 12/20/20071:37 PM Approved By OMS Coordinator Applications Analyst Date Administrative Services information Technology 12/26/200710:35 AM Approved By Mark Isackson Budget Analyst Date County Manager's Office Office of Management & Budget 1/2/200810:18 AM Approved By James V. Mudd County Manager Date Board of County Commissioners County Manager's Office 1/21200810:39 AM file:/ /C:\AgendaTest\Export\98-January%20 15, %202008\ 16.%20CONSENT%20AGENDA \ I... 1/9/2008 Agenda Item No. 1601 January 15, 2008 Page 4 of 27 FWC Contract No. 07071 FLORIDA BOATING IMPROVEMENT PROGRAM GRANT AGREEMENT THIS AGREEMENT is entered into by and between the FLORIDA FISH AND WILDLIFE CONSERVATION COMMISSION, whose address is 620 South Meridian Street, Tallahassee, Florida 32399-1600, hereafter "COMMISSION," and the COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS whose address is 3300 Santa Barbara Boulevard, Naples, Florida 34116, hereafter "GRANTEE" to conduct a derelict vessel removal project, hereafter "Project," using funds from the Florida Boating Improvement Program, hereafter "Program," NOW THEREFORE, the COMMISSION and the GRANTEE, for the considerations hereafter set forth, agree as follows: GRANTEE ELIGIBILITY 1, By acceptance of this Agreement. the GRANTEE warrants that it has the capability in all respects to fully perform the contract requirements and the integrity and reliability that will assure good-faith performance as a responsible recipient, and that the GRANTEE shali comport with Chapter 287, F.S., and all other applicable rules and laws. 2. The GRANTEE shall be licensed as necessary to perform under this Agreement as may be required by law, rule, or regulation, and shali provide evidence of such compliance to the COMMISSION upon request. The GRANTEE further agrees to include this provision in all subcontracts issued as a result of this Agreement. SCOPE OF SERVICES 3. The GRANTEE shall implement and complete its project proposal as described in Attachment A, Florida Boating Improvement Program (FBIP) Grant Application No. 07-045 and remove from the public waters of the state all derelict vessels listed in Attachment B, Derelict Vessel List, attached hereto and made a part hereof. All project activities must be completed during the time span provided herein for that portion of the Agreement. 4. The GRANTEE shall comply with all applicable federal, state, and local rules and regulations in providing services to the COMMISSION under this Agreement. The GRANTEE acknowledges that this requirement includes compliance with all applicable federal, state and local health and safely rules and regulations. The GRANTEE further agrees to include this provision in ali subcontracts issued as a result of this Agreement. 5. It is the GRANTEE's responsibility to contract, manage and inspect all aspects of the Project, including any construction contract, materials purchase, engineering, master plan or force account labor performed at any Project site. 6. The GRANTEE agrees to be responsible for the fulfillment of all work elements included in any subcontract and agrees to be fully responsible for the payment of all monies due under any subcontract. It is understood and agreed by the GRANTEE that the COMMISSION shall not be liable to any sub-grantee (or subcontractor) for any expenses or liabilities incurred under the subcontract and that the GRANTEE shall be solely liable to the subcontractor for all expenses and liabilities incurred under the subcontract. 7. The GRANTEE shall commence work on the Project within 90 days of execution of the Agreement. Failure by the GRANTEE to begin work shall constitute a breach of the Agreement and result in termination of the Agreement by the COMMISSION. Page 1 of 8 Agenda Item No. 16D1 January 15, 2008 Page 5 of 27 8. The GRANTEE shall forward one copy of any bid package for derelict vessel removal to the COMMISSION's Program Administrator for review prior to soliciting for quotations or commencing any work. The COMMISSION's Program Administrator shall have 30 working days for review. This review shall ensure that minimum guidelines for the Project's scope of work are adhered to. 9. The GRANTEE shall notify the COMMISSION at least five (5) days prior to commencing the removal of any derelict vessel by contacting the COMMISSION's Division of Law Enforcement at (239) 417- 6274. 10. The GRANTEE, at its expense, shall provide some manner of acknowledgement for derelict vessel removal projects, approved by the COMMISSION, identifying the COMMISSION as a funding source for the Project. Failure by the GRANTEE to provide such acknowledgement shall be considered a breach of the Agreement. 11. The GRANTEE, in accordance with applicable laws, shall remove and properly dispose of any pollutant found to be contained within any derelict vessel designated for removal prior to the removal of the derelict vessel. 12. Authorized disposal sites for derelict vessels shall be limited to permitted artificial reef sites, permitted landfill locations, and permitted recycled materials centers. Exceptions to this requirement must be approved in writing by the COMMISSION's Program Administrator. 13. If applicable, all engineering must be completed by a professional engineer or architect registered in the State of Florida. All work must meet or exceed minimum design standards and guidelines established by all applicable local, state and federal laws. REPORTING REQUIREMENTS 14. The GRANTEE shall submit to the COMMISSION monthly activity reports outlining the progress of the Project, identifying any problems that may have arisen, and actions taken to correct such problems. Such reports shall be submitted on the form provided by the COMMISSION (Attachment C to this Agreement) and due to the COMMISSION's Program Administrator by the 15th of each month until the Certification of Completion is submitted. 15. The GRANTEE shall provide photographs taken immediately prior to commencing removal to document the condition of each derelict vessel to be removed with grant funding. The GRANTEE shall provide photographs of each derelict vessel removed with grant funding documenting the final disposition of the vessels. Copies of photographs shall be submitted with the Certification of Completion form and invoice. 16. Upon completion of the project, the GRANTEE'S Project Manager, or other appropriate professional for the GRANTEE, shall sign a Certification of Completion form, Attachment D, attached hereto and made a part hereof, that certifies the Project was completed in accordance with the project proposal, Attachment A, and this Agreement. TERM OF AGREEMENT 17. This Agreement shall begin upon execution by both parties and end December 31, 2008, inclusive. The GRANTEE shall not be eligible for reimbursement for services rendered prior to the execution date of this Agreement nor after the termination date of the Agreement. 18. The GRANTEE shall execute this Agreement within 90 days of formal COMMISSION approval. Failure to execute this Agreement shall render the award of funds null and void, and shall result in termination of this Agreement. Page 2 of 8 Agenda Item No. 1601 January 15, 2008 Page 6 of 27 COMPENSATION 19. For satisfactory completion of the Project by the GRANTEE under the terms of this Agreement, the COMMISSION shall pay the GRANTEE on a cost reimbursement basis in an amount not to exceed $80,000. Reimbursement to the GRANTEE shall be net of salvage as reference in Paragraph 21. 20. The maximum amount of compensation shown in paragraph 19 is based on the GRANTEE's estimated total project cost of $120,000 in FBIP application # 07-045. If the actual cost of the project is less than the estimated total project cost, compensation by the COMMISSION shall not exceed 67% of the actual total project cost. 21. The GRANTEE shall be entitled to the salvage value of any grant-designated derelict vessel or any part(s) or accessories thereof, excluding the hull, not used in the construction of a permitted artificial reef site. All such salvage activities not essential to the physical removal of a derelict vessel shall be accomplished after the vessel has been removed from public waters. The salvage value of each vessel shall be deducted by the GRANTEE when determining the reimbursement request for the removal and disposal costs for each derelict vessel. 22. Should the rightful owner of any derelict vessel be determined, the GRANTEE shall make a reasonable effort to recover from the derelict vessel owner(s) all grant funded removal and disposal costs incurred pursuant to this Agreement. Any such recovered monies shall be deducted by the GRANTEE when determining the removal and disposal costs for each derelict vessel or shall be reimbursed to the COMMISSION, with a check marked restitution of derelict vessel removal, and Agreement number 07073. The GRANTEE shall notify the Department of Highway Safety and Motor Vehicles (DHSMV) that vessel has been destroyed so that the DHSMV may cancel the title and registration. The GRANTEE shall also report to the DHSMV any vessel owner(s) whose registration privileges have been revoked as provided in s. 705.103(4), Florida Statutes, for refusal to pay for removal costs. PAYMENTS 23. The COMMISSION shall pay the GRANTEE for satisfactory service upon submission of a final invoice, accompanied by required reports or deliverables, and after acceptance of services and deliverables in writing by the Commission's Grant Manager. The invoice must be submitted within 30 days after completion of the Project. The invoice shall include the FWC Contract N umber and the Grantee's Federal Employer Identification (FEID) Number and shouid be in a format similar to Attachment E, Sample Invoice Form. An original and two (2) copies of the invoice shall be submitted. The COMMISSION shall not provide advance payment. All bills for amounts due under this Agreement shall be submitted in detail sufficient for a proper pre-audit and post-audit thereof. The invoice shall be accompanied by the following reports: a) an "Incident/Summary Report Narrative" (FWC/DLE-045A) completed by a COMMISSION law enforcement officer verifying removal of each derelict vessel, b) photographs of the actual removal for each derelict vessel removed under this Agreement, and c) a completed and notarized Certification of Completion form (Attachment D). 24. Program funds shall be disbursed to the GRANTEE only after pre-approved phase or final completion of the Project occurs and work is verified by COMMISSION staff. Payment will be made only for documented and verified costs. The COMMISSION will not pre-approve or disburse any Program funds in advance. Failure to complete the Project and make final payment request to the COMMISSION within the stipulated period shall result in termination of this Agreement. Any funds not disbursed or expended by the end of the stipulated period are subject to the provisions of Chapter 216.301, Florida Statutes. 25. No travel expenses are authorized under the terms of this Agreement. 26. The GRANTEE shall be reimbursed on a cost reimbursement basis in accordance with Comptroller Contract Payment Requirements as shown in the Department of Financial Services, Bureau of Page 3 of 8 Agenda Item No. 16D 1 January 15, 2008 Page 7 of 27 Accounting and Auditing, Voucher Processing Handbook, Chapter 4., C., I., attached hereto and made a part hereof as Attachment F. 27. The COMMISSION shall have 45 working days to inspect and approve goods and services 28. Any Project deficiencies, as noted in the final Project inspection, shall be corrected by the GRANTEE prior to final Project acceptance and payment by the COMMISSION. The COMMISSION may restrict any or all payment of Program funds pending correction of such deficiencies. 29. For contracts whose term extends beyond the State fiscal year in which encumbered funds were appropriated, the State of Florida's performance and obligation to pay is contingent upon an annual appropriation by the Legislature. 30. In order to make best use of the agency's resources, the COMMISSION reserves the right to utilize Federal funds for payments under this Agreement. In the event Federal funds become available for such use, and subject to the mutual agreement of the parties hereto, the Agreement shall be amended to include applicable Federal Requirements, 31. Invoices, includin~ backup documentation, shall be submitted to: Florida Fish and Wildlife Conservation Commission Division of Law Enforcement Boating and Waterways Section Florida Boating Improvement Program 620 South Meridian Street Tallahassee, FL 32399-1600 TERMINATION 32. This Agreement shall terminate immediately upon the COMMISSION giving written notice to the GRANTEE in the event of fraud, willful misconduct, or breach of this Agreement. 33. The COMMISSION may terminate the Agreement at any time with or without cause by a written notice by certified mail, return receipt requested, from the COMMISSION to the GRANTEE. 34. Upon termination of this Agreement, the GRANTEE shall promptly render to the COMMISSION all property belonging to the COMMISSION. For the purposes of this section. property beionging to the COMMISSION shall include, but shall not be limited to, all books and records kept on behalf of the COMMISSION. NOTICE 35. Unless a notice of change of address is given, any and all notices shall be delivered to the parties at the following addresses: GRANTEE COMMISSION Collier County Board of County Commissioners Division of Public Services Coastal Zone Management 3300 Santa Barbara Boulevard Naples, FL 34116-<3601 Phone: (239) 213-2980 Fax: (239) 353-4061 Email: pamelakeves@collieroov.net Attn: Pamela M. Keyes, Environmental Specialist Fish and Wildlife Conservation Commission Division of Law Enforcement Boating and Waterways Section 620 South Meridian Street Tallahassee, FL 32399-1600 Phone: (850) 488-5600 Fax: (850) 488-9284 Email: fbip@MvFWC.com Attn: Susanna Stephens, Program Administrator Page 4 of 8 Agenda Item No. 16D1 January 15, 2008 Page 8 of 27 TAXES 36. The GRANTEE recognizes that the State of Florida, by virtue of its sovereignty, is not required to pay any taxes on the services or goods purchased under the terms of this Agreement AMENDMENT OR MODIFICATION 37. No waiver or modification of this Agreement or of any covenant, condition, or limitation herein contained shall be valid unless in writing and lawfully executed by the parties. 38. The COMMISSION may at any time, by written order designated to be a Modification, make any change in the work within the general scope of this Agreement (e.g., specifications, scheduies, method or manner of performance, requirements, etc.). However, all Modifications are subject to the mutual agreement of both parties as evidenced in writing, Any Modification that causes an increase or decrease in the GRANTEE's cost or the term of the Agreement shall require a formal amendment RELATIONSHIP OF THE PARTIES 39. The GRANTEE shall perform as an independent agent and not as an agent, representative, or employee of the COMMISSION, 40. The GRANTEE covenants that it presently has no interest and shall not acquire any interest that would conflict in any manner or degree with the performance of services required. 41. The parfies agree that there is no conflict of interest or any other prohibited relationship between the GRANTEE and the COMMISSION. INSURANCE REQUIREMENTS 42. To the extent required by law, the GRANTEE will either be self-insured for Worker's Compensation claims, or will secure and maintain during the life of this Agreement, Workers' Compensation Insurance for all of its employees connected' with the work ot this project. If any work is subcontracted, the GRANTEE shall require the subcontractor .similarly to provide Workers' Compensation Insurance for all of the latter's employees unless such employees are covered by the protection afforded by the GRANTEE. Such self-insurance program or insurance coverage shall comply fully with the Florida Workers' Compensation law. In case any class of employees engaged In hazardous work under this Agreement is not protected under Workers' Compensation statutes, the GRANTEE shall provide, and cause each subcontractor to provide, adequate insurance satisfactory to the COMMISSION, for the protection of his employees not otherwise protected. 43. Employers who have employees who are engaged in work in Florida must use Florida rates, rules, and classifications for those employees. In the construction industry, oniy corporate officers of a corporation or any group of affiliated corporations may elect to be exempt from workers' compensation coverage requirements. Such exemptions are limited to a maximum of three per corporation and each exemption holder must own at least 10% of the corporation. Independent contractors, sole proprietors and partners in the construction industry cannot elect to be exempt and must maintain workers' compensation insurance. 44. The GRANTEE warrants and represents that it will secure and maintain liability insurance coverage or is self-funded for liability insurance, appropriate and allowable under Florida law, and that such self-insurance offers protection applicable to the GRANTEE's officers, employees, servants and agents while acting within the scope of their employment with the GRANTEE. CANCELLATION UNDER CHAPTER 119. FLORIDA STATUTES 45. This Agreement may be unilaterally canceled by the COMMISSION for refusal by the GRANTEE to Page 5 of B Agenda Item No. 1601 January 15, 2008 Page 9 of 27 allow public access to all documents, papers, letters, or other material subject to the provisions of Chapter 119, Florida Statutes, and made or received by the GRANTEE in conjunction with this Agreement. RECORD KEEPING REOUIREMENTS 46. The GRANTEE shall maintain accurate books, records, documents and other evidence that sufficiently and properly refiect all direct and indirect costs of any nature expended in the performance of this Agreement, in accordance with generally accepted accounting principals. The GRANTEE shall allow the COMMISSION, the State, or other authorized representatives, access to periodically inspect, review or audit such documents as books, vouchers, records, reports, canceled checks and any and all similar material. Such audit may include examination and review of the source and application of all funds whether from the state, local or federal government, private sources or otherwise. These records shall be maintained for five (5) years following the close of this Agreement. In the event any work is subcontracted, the GRANTEE shall require each subcontractor to similarly maintain and allow access to. such records for audit purposes. LIABILITY 47. Each party hereto agrees that it shall be solely responsible for the negligent or wrongful acts of its employees and agents. The GRANTEE agrees to save and hold harmless the State of Florida and the COMMISSION with respect to any claim or claims arising from any alleged negligence by the GRANTEE or its employees, agents, or subcontractors in the removal of vessels under this agreement. However, nothing contained herein shall constitute a waiver by either party of its sovereign immunity or the provisions of Section 768.28, Florida Statutes. NON-DISCRIMINATION 48. No person, on the grounds of race, creed, color, national origin, age, sex, or disability, shall be excluded from participation in, be denied the proceeds or benefits of, or be otherwise subjected to discrimination in performance of this Agreement. PROHIBITION OF DISCRIMINATORY VENDORS 49. In accordance with Section 287.134, Florida Statutes, an entity or affiliate who has been placed on the discriminatory vendor list may not submit a bid, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a bid, proposal or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit bids, proposals, or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity: and may not transact business with any public entity. NON-ASSIGNMENT 50. This Agreement is an exclusive contract for services and may not be assigned in whole or in part without the written approval of the COMMISSION. PERFORMANCE AND REMEDIES 51. The GRANTEE shall perform the services in a proper and satisfactory manner as determined by the COMMISSION, 52. It is understood by the parties that remedies for damages or any other remedies provided for herein shall be construed to be cumulative and not exclusive of any other remedy otherwise available under law. Page 6 of 8 Agenda Item I~o. 1601 January 15, 2008 Page 10 of 27 SEVERABILITY AND CHOICE OF VENUE 53. This Agreement has been delivered in the State of Florida and shall be construed in accordance with the laws of Florida. Wherever possible, each provision of this Agreement shall be interpreted in such manner as to be effective and valid under applicable law, but if any provision of this Agreement shall be prohibited or invalid under applicable law, such provision shall be ineffective to the extent of such prohibition or invalidity, without invalidating the remainder of such provision or the remaining provisions of this Agreement. Any action in connection herewith, in law or equity, shall be brought in Leon County, Florida. NO THIRD PARTY RIGHTS 54. The parties hereto do not intend nor shall this Agreement be construed to grant any rights, privileges or interest to any third party. JURY TRIALWAIVER 55. As consideration of this Agreement, the parties hereby waive trial by jury in any action or proceeding . brought by any party against any other party pertaining to any matter whatsoever arising out of or in any way connected with this Agreement. PROPERTY/EQUIPMENT 56, The GRANTEE is not authorized to use funds provided herein for the purchase of any non-expendable equipment or personal property valued at $1,000 or more for performance under this Agreement. FEDERAL/FLORIDA SINGLE AUDIT ACTS REQUIREMENTS 57. In accordance with section 215.97, Florida Statutes, the Florida Single Audit Act requires all non. State organizations that are recipients of State financial assistance to comply with the audit requirements of the Act. In addition, recipients and subrecipients of federal financial assistance must comply with the Federal Single Audit Act requirements of OMS Circular A.133. Therefore, the GRANTEE shali be required to comply with the audit requirements outiined in Attachment G, titled Requirements of the Federal and Fiorida Single Audit Acts, attached hereto and made a part of the Agreement, as applicable. 58. In accordance with section 216.347, Florida Statutes, the GRANTEE is hereby prohibited from using funds provided by this Agreement for the purpose of lobbying the Legislature, the judiciai branch or a state agency. ENTIRE AGREEMENT 59, This Agreement with all incorporated attachments and exhibits represents the entire agreement of the parties. Any alterations, variations, changes, modifications or waivers of provisions of this Agreement shall only be valid when they have been reduced to writing, and duly signed by each of the parties hereto, unless otherwise provided herein. (Remainder of page intentionally ieft blank.) Page 7 of 8 Agenda Item No. 16D1 January 15, 2008 Page 11 of 27 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed through their duly authorized signatories on the day and year last written beiow. COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS FLORIDA FISH AND WILDLIFE CONSERVATION COMMISSION Chairman Colonel Julie Jones, Director Division of Law Enforcement Date Date Name (Print) gality: Grantee Name Address City, State, and Zip Code Federal Employer Identification Number (FEID) Approved to form and iegality: Grantee Attorney List of attachments/exhibits included as part of this Agreement: Attachment A: Attachment B: Attachment C: Attachment D: Attachment E: Attachment F: Attachment G: Exhibit 1: FBIP Application # 07.045 Derelict Vessel List Monthly progress report form Certification of Completion form Sample invoice form Comptroller Cost Reimbursement Requirements Federal/Florida Single Audit Act Requirements Funds awarded pursuant to agreement *If someone other than the Chairman signs the Agreement, a resolution, statement or other document authorizing the person to sign the Agreement on behalf of the local governing body must accompany the Agreement. Page 8 of 8 Agenda lIem No. 16D1 January 15, 2008 Page 12 of 27 FWC Contract No. 07071 ATTACHMENT A Florida Boating Improvement Program Grant Application # 07 - 045 Project Proposal ) j ~~~~m~ FLORIDA FISH AND WILDLIFE CONSERVATION COMMIsSf~ FLORIDA BOATING IMPROVEMENT PROGRAM GRANT APPLICATION FOR DERELICT VESSEL REMOVAL Fiscal Year 2007-2008 FOROFFICEJ:1SE0NL Y'c ,j)at~:B.eceiyedt :,::'~>" c, Fill in all sections that a I - Leave all other sections blank I -APPLICANT INFORMATION a, Organization Name: Collier County b, Federal Employer Id. No.: 59-6000558 c. Applicant Name; Co Iller County Board of County Commissioners Applicant Title: Zip Code: 34116 e, Project Manager Name: Pamela M. Keyes Project Manager Title: Environmental Specialist f. Mailing Address; 3300 Santa Barbara Blvd. City: Naples g. Telephone: 239-213-2980 Email; PamelaKeyes@colliergov.nel ~ WATERWAY MAJ\JAG~M~N't d. Applicant Address; 3300 Santa Barbara Blvd City; Naples h. District Numbers: Fax: 239-353-4061 Zip Code: 34116 Suncom: State House; 1] 2 State Senate; 37 County Commission; Collier 11- PROJECT SUMMARY a. Projecl Title; Collier County Derelict Vessel Removal Phase II b. Type of Application; I 0 New (never considered before) I 0 Reconsideration I ~ Phased Continuation-Phase No.; ~ c. Project Cost: I Total Cost: $ 120.000 I Amount Requested; $ 80.000 d, Project Summary; Collier County has removed derelict vessels trom its waters since 1998 in order to preserve and enhance its waterways and estuaries. Currently there are forty-eight known derelict vessels scattered within the County. The County is working with Florida Fish and Wildlife law enforcement to officially document these vessels so they may be legally removed from its waters. To date the County has received a total of $51 ,000 for phase I of its derelicl removal program. Funds include a Ftorida Boating Improvement Program grant for $20,000 with a $31,000 match from U.S. Fish and Wildlife Service, The funds are intended to remove up to twenty vessels. The vessels wilt be removed as soon as the required FWC deretict vessel forms have been completed and submitted. The County is requesling an additional $80,000 to fund phase II of the project, which wilt remove the remaining twenty eighl known derelict vessels within the County in addilion to any vessels not removed under phase [of the project. A U.S. Fish and Wildlife Service grant has been awarded in the amount of$30,000. This $30,000 grant will be used as match for the requested $80,000. A local contractor has been selected to remove the vessels, and once the vessels are removed from the water, they will be disposed of in the county landfilL - I FWCIFBJP.C (02/07) Agenda Item No. 16D1 January 15, 2008 Page 14 of 27 ill - PROJECT NEED a. List Primary Need for Project: \ ~ Safety ~ Environmental Needs of the Area o Other: o High Demand by Users ~ Recommended by FWC Staff ~ Lack of In-house Capability b. Need Statement: Derelict vessels are potential navigation hazards and sources of contamination to the natural environment. Currently derelict vessels are scattered throughout Collier County, with a higher concentration from Goodland Bay south to Chokoloskee. These locations contain sensitive habitat types including mangrove forests and sea grass beds, which are essential to the County's multi-million dollar fishing and boating industries. The vessels are in various states of deterioration, and several have begun to break apart into smaller pieces. The county has and will continue to remove derelict vessels from its waters as long as there is funding to do so. The derelict vessel removal program is supported by the County Conservation and Coastal Management Element of the Collier County Growth Management Plan. The County is also collaborating with U.S. Fish and Wildlife Service, Florida Fish and Wildlife Conservations Commission, City of Naples, City of Marco Island, Florida Sea Grant and Everglades National Park to ensure the removal program is followed through and completed in a timely manner. IV - PERMITS Submitted Approved N/A - a. Florida Department of Environmental Protection 0 0 [8J b. Florida Fish and Wildlife Conservation Commission 0 0 [8J c. U.S. Army Corps of Engineers 0 0 [8J d. Local and Others (If needed) 0 0 [8J FWCIFBIP-C (02107) 2 Agenda Item No. 16D1 January 15, 2008 Page 15 of 27 ,-..r V - BUDGET a. Has a detailed cost estimate been developed for this project? If yes, attach a copy to application. ['8J Yes, Preliminary D Yes, Final DNa b. PROJECT COST: NON-CASH FUNDS Other Do Not Use This Cost l1em Applicant (List below in Column TOTAL Section VI) Administration $ 10,000 $ .. $ In-Kind Management $ $ $ In-Kind Labor $ $ $ In-Kind Materials $ $ $ In-Kind Equipment $ $ $ Total Non-Cash Funds $ 10,000 $ , $ 10,000 c. PROJECT COST: CASH FUNDS Other Costl1em Applicant (List below in FBIP Grant TOTAL Section VI) ~ Planning! Engineering $ $ $ $ Implementing $ $ 30,000 $ 80,000 $ Other: US Fish and Wildlife Grant $ $ $ $ Total Cash Funds $ $ $ $ d. TOTAL FUNDS (Non-Cash + Cash Funds) $ $ 30,000 $ 80,000 $ 11 0,000 VI - OTHER SOURCE OF FUNDS (STATUS) a. [8J Federal o State/Local o Loan Agency: United States Fish and Wildlife Service b. Grant Name: United States Fish and wildlife Service Derelict Vessel Grant Amount $ 30,000.00 c. Approval Status: [8J Approved o Pending o Intend to Apply, Date: a. D Federal o State/Local o Loan Agency: b. Grant Name: Amount $ c. Approval Status: [8J Approved o Pending o Intend to Apply, Date: a, 0 Federal o State/Local o Loan Agency: - b. Grant Name: Amount $ f c. Approval Status: o Approved o Pending o Intend to Apply, Date: FWC!FBIP-C (02/07) 3 Agenda Item No. 1601 January 15, 2008 Page 16 of 27 VII - ENVIRONMENTAL ASSESSMENT YES NO _. a. Will the project significantly or adversely affect the environment? r:gJ 0 b. If Yes, please explain key issues and describe any mitigation actions proposed. Most of the derelict vessels within the County are in protected areas such as Ten Thousand Island National Wildlife Refuge, Rookery Bay National Estuarine Research Reserve and Everglades National Park. These disintigrating vessels are sources of contamination to sea grass beds and mangrove forest. These ecosystems are essential habitat to support the local marine environment. Removal of these vessels will positively impact these sensitive ecosystem by removing a pollultion source, -'. VIII - BOATER SAFETY a, Explain how the project may affect boater safety whether positively or negatively. Derelict vessels are potential navigational hazards to the boating community. Currently when derelict vessels are found in the middle ofa channel removal is required as long as funding is available. However, if funding is not available the vessels will be temporarily removed out of the channel. Storms, tides and other natural events can move the vessels baek into the channel which could allow them to become major navigational hazards. Removal of these vessels will greatly improve navigation for boaters. II FWC/FBIP-C (02/07) 4 Agenda Item No. 1601 January 15, 2008 Page 17 of 27 IX - APPLICATION A TT ACHMENTS CHECKLIST Seven (7) photocopies of the application and an electronic copy on CD or floppy disk. Inc. - - - Required Attachments - - - ~ a. Cover Letter: application transmittal cover letter (Identify priority rank with multiple applications). ~ b. Application: One (I) application with original signature from authorized individual. ~ c. Derelict Vessel List: a complete list of all derelict vessels designated for removal as outlined in the instructions. d. Resolution: An adopted resolution, by the Governing Body, authorizing that the Project Manager has the authority to ~ apply for and administer the grant on behalf of the applicant. If the Applicant is applying on behalf of another public entity, then a Memorandum of Understanding between the Applicant and the public entity must also be submitted. gj e. Derelict Vessel Report Forms: a copy ofa Fish and Wildlife Conservation Commission Derelict or Abandoned Vessel Report or a copy of Appendix A completed by a sworn law enforcement officer for each derelict vessel to be removed. ~ f. Existing Condition Photographs: photograph of each derelict vessel showing the DV number marked on the vessel. - - - Optional Attachments - - - I8J g. Detailed Cost Estimate: Cost estimate in the form of a formal bid, written quote from proposed vendor or an engineer's cost estimate. - - - 0 h. Permits: Photocopies of necessary project pennit(s) or permit application(s). If exempt, provide notification of exemption from permitting agency. APPLICANT SIGNATURE Application is hereby made for the activities described herein. I certifY that I am familiar with the information contained in the application, and, to the best of my knowledge and belief, this information is true, complete, and accurate. I further . certifY that I possess the authority including the necessary requisite property interests to undertake the proposed activities. I also certify that the Applicant's governing body is aware of and has authorized the Project Manager as the official representative of the Applicant to act in connection with this application and subsequent project as well as to provide additional information as may be required. By signature below, the Applicant agrees to comply w' lap' I federal, state, and local laws in conjunction with this proposal and resulting project so appro ~oletta (!rint/Trye Name /l ~~~~ Applicant Signature STATE OF FLORIDA, COUNTY OF ( Gill ( le,.-J Personally appeared before me this ~ t.{lh day of 1\ fV" I subscribed and swore to the above instrument in my presence. Notary Public NamGf'7.l I'IM S\.Ut' F;) ,\e...... ) ,20M? 'J lIt..-es Co f <e ~ My commis NOTE: Instructio~ and further information regarding this application and the Florida Boating Improvement Program can be found in the Florida Boating Improvement Pr,Q!1l'ajl1 Procedure Guide or you may contact the Program Administrator at Florida Fish and Wildlife Conservation Commissl.,,\i;>E1ofida7J'\Qating Improvement Program, 620 South Meridian Street, Tallahassee, FL 32399-1600. ,J_, " >:."<" Phone: (850) 488-5600 or Er,)a!J:'!I'!?/(l)~fw'2&l~m '~-.:..- ,l:.....\",..'f/.A<..(~--"". 11 I"'. ". /,"?~ . .,." ... ;,>:~/~;;.", ,?~.'.': \ .J~,,,p .'" ''''ii'l''''',;:~''.;' . <61~' \ - "",., .-",.'..',! .~ "-.' , ~ (:/-" :7 .". ,Ji4":' MHIl' 51onature"dn 1 , FWCIFBIP-C (02/07) A~u 'ttt :j!~.s~ !~<al~ttffidi~'~,~~~r _.:i)~ PJ~ "'!"-~_tomItw S:J((1)'i'JJt;y 5 Agenda Item No. 16D1 January 15, 2008 Page 18 of 27 FWSA-07 -Off-0001752 N25 56.080 W081 39.433 N/A Collier County Landfill FWSA-07 -Off-0001995 N2556.125 W081 39.428 N/A Collier County Landfill FWSA-07-0ff-0001996 N25 56 063 W081 39.368 N/A Collier County Landfill FWSA-07-0ff-0001997 N25 56.063 W081 39.368 NIA Collier County Landfill FWSA-07 -OFF-0001998 N2556.063 W081 39.368 N/A Collier County Landfill FWSA-07-0FF-0001999 N25 55.494 W081 38.422 Barge Collier County Landfill FWSA-07-0FF-0002052 N25 51.206 W08140.525 Open Collier County Landfill FWSA-07-0FF-0001875 N26 05' 40.1 W081 47' 02.1 Open Collier County Landfill FWSA-07 -OFF-D001735 N25 54.763 W081 38.833 Well boat Collier County Landfill FWSA-07 -OFF-0001734 N25 54.763 W081 38.833 Wellboat Collier County Landfill FWSA-07-0FF-0001742 N2556.119 W081 39.407 Cabin Collier County Landfill FWSA-07-0FF-0001744 N2556.148 W081 39.438 Sailboat Collier County Landfill FWSA-07-0FF-0001747 N2556.211 W081 39.465 N/A Collier County Landfill FWSA-07-0FF-0001748 N2556072 W081 39.443 Pontoon Collier County Landfill FWSA-07 -OFF-OOO 1750 N2556.080 W081 39.433 Open Collier County Landfill FWSA-07-0FF-0001753 N25 56.080 W081 39.433 Open Collier County Landfill FWSA-07-0FF-0001754 N25 56.080 W081 39.433 Johnboat Collier County Landfill FWSA-07-0FF-0001758 N25 56.943 W08138.511 Johnboat Collier County Landfill Agenda Item No. 16D1 January 15 ?008 FWC Contract #p~9Q(N'<9~' 77 ATTACHMENT B Derelict Vessel List DV Number Location Latitude Longitude Length Type Color FWSA-07-0FF-1752 Barge marina N25' 56.080' W81' 39.433' 20ft. Open White FWSA.07.0FF-1995 Barge marina N25' 56,125' W81' 39.428' 18 ft. Open Gray FWSA-07-0FF-1996 Barge marina N25' 56.063' W81' 39.368' 17ft. Open Gray FWSA-07-0FF.1997 Barge marina N25' 56.063' W81' 39.368' 18ft. Open Gray FWSA-07-0FF-1998 Barge marina N25' 56.063' W81' 39.368' 18 It. Well Gray FWSA-07-0FF-1999 Goodland Bay N25' 55.494' W81' 38.422' 12 It. Barge Brown FWSA-07-0FF-2052 Morgan Bay . N25' 51.206' W81' 40.525' 40 It. Open White FWSA-07-0FF-1875- East shore of Dollar Bay N26' 05.666' W81' 47033' 18 ft. Open White FWSA-07.0FF-1735 Behind Calusa Marina N25' 54.763' W81' 38.833' 25 ft. Wellboat White FWSA.07.0FF-1734 Behind Calusa Marina N25' 54.763' W81' 38.833' 25 ft. Wellboat White FWSA-07-0FF-1742 Barge marina N25' 56.119' W81' 39.407' 18ft. Cabin White FWSA-07-0FF-1744 Barge marina N25' 56.148' W81' 39.438' 33ft. Sailboat Cream FWSA-07-0FF-1747 Barge marina N25' 56.211' W81' 39.465' 32 ft. Gray FWSA.07-0FF-1748 Barge marina N25' 56.072' W81' 39.443' 30 ft. Pontoon BluelWhite FWSA-07-0FF-1750 Barge marina N25' 56.080' W81' 39.433' 18 ft. Open Gray FWSA-07-0FF.1753 Barge marina N25' 56.080' W81' 39.433' Open Gray FWSA-07-0FF.1754 Barge marina N25' 56.080' W81' 39.433' 14 ft. Johnboat Gray FWSA'07-0FF-1758 S.R. 92 canal N25' 56.943' W81'38.511' 12 It. Johnboat Gray Page 1 of 1 Agenda Item No. 1601 ATTAC'A~~~tl, 2008 '!"':'i1l'" LtJ of 27 FLORIDA BOATING IMPROVEMENT PROGRAM PROJECT PROGRESS REPORT Mail to FWC at 620 South Meridian Street, Tallahassee, FL 32399-1600 or fax to (850) 488-9284. FWC Contract # Reporting Period (Month/Year): (Due 15 days after the end of each month) Project Title: 1. Descrihe tasks completed this month: 2. List deliverahles provided to FWC this month: 3. List tasks scheduled to be completed during next month: 4. Is project currently on schedule for completion by Decemher 31, 2008? YES NO (If No, please explain any problems encountered and/or possible delays) Project Manager Date Page I of I Agenda Item No. 16D1 January 15, 2008 Paqe 21 of 27 ATT ACHMENT 0 ,.;;,:;." '\. (~>\ ~ tr,...-'" ~g ,-, :".1 " _ " ""-~;' J " "~--- ."\.,,, '-ifIOr'J l' FLORIDA FISH AND WILDLIFE CONSERVATION COMMISSION FLORIDA BOATING IMPROVEMENT PROGRAM CERTIFICATION OF COMPLETION STATEMENT I, (Print Name and Title) representing (Name of Local Government) do hereby certify under penalties of periury, as provided in s. 837.012, Florida Statutes, that the Florida Boating Improvement Program project funded by FWC Contract No. has been completed in compliance with all terms and conditions of said Agreement; that all amounts payable for materials, labor and other charges against the project have been paid; and that no liens have been attached against the project. (Signature) (Date) STATE OFFLORIDA,COUNTY OF( Personally appeared before me this day of subscribed and swore to the above instrument in my presence. ,200_, who Notary Public Name: My commission expires: (SEAL) CERTIFICATE BY COMMISSION I certify: That, to the best of my knowledge and belief, the work on the above-named project has been satisfactorily completed under the terms of the Agreement. Division: By: Date: Name: Title: Agenda Item No. 16D1 A TT A+oI:l~~,i,1; 2008 ..." 'P~~ L(.. of 27 Florida Fish and Wildlife Conservation Commission Florida Boating Improvement Program 620 South Meridian Street Tallahassee, Florida 32399-1600 INVOICE Date: FWC Contract #: Grant Amount: $ Grantee: FEID #: Address: $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ Total Net Cost: I $ Amount for Reimbursement: $ I hereby certify that the above costs are true and valid costs incurred in accordance with the project Agreement, and that the matching funds, in-kind or cash, were utilized toward the project in this Agreement. Signed: Project Manager Date: Page 1 of 1 Agenda Item No. 1601 January 15, 2008 Page 23 of 27 ATTACHMENT F Comptroller Contract Payment Requirements Department of Financial Services, Bureau of Accounting and Auditing Voucher Processing Handbook (10/07/97) Cost Reimbursement Contracts Invoices for cost reimbursement contracts must be supported by an itemized listing of expenditures by category (salary, travel, expenses, etc,) Supporting documentation must be provided for each amount for which reimbursement is being claimed indicating that the item has been paid. Check numbers may be provided in lieu of copies of actual checks. Each piece of documentation should clearly reflect the dates of service. Only expenditures for categories in the approved contract budget should be reimbursed. Listed below are examples of types of documentation representing the minimum requirements: (I) Salaries: A payroll register or similar documentation should be submitted. The payroll register should show gross salary charges, fringe benefits, other deductions and net pay. If an individual for whom reimbursement is being claimed is paid by the hour, a document reflecting the hours worked times the rate of pay will be acceptable. (2) Pringe Benefits: Pringe Benefits should be supported by invoices showing the amount paid on behalf of the employee (e.g., insurance premiums paid). If the contract specifically states that fringe benefits will be based on a specified percentage rather than the actual cost of fringe benefits, then the calculation for the fringe benefits amount must be shown. Exception: Governmental entities are not required to provide check numbers or copies of checks for fringe benefits. (3) Travel: Reimbursement for travel must be in accordance with Section 112.061, Plorida Statutes, which includes submission of the claim on the approved State travel voucher or electronic means. (4) Other direct costs: Reimbursement will be made based on paid invoices/receipts. If nonexpendable property is purchased using State funds, the contract should include a provision for the transfer of the property to the State when services are terminated. Documentation must be provided to show compliance with Department of Management Services Rule 60A- 1.017, Florida Administrative Code, regarding the requirements for contracts which include services and that provide for the contractor to purchase tangible personal property as defined in Section 273.02, Florida Statutes, for subsequent transfer to the State. (5) In-house charges: Charges which may be of an internal nature (e.g., postage, copies, etc.) may be reimbursed on a usage log which shows the units times the rate being charged. The rates must be reasonable. (6) Indirect costs: lf the contract specifies that indirect costs will be paid based on a specified rate, then the calculation should be shown. Page I of 1 Agenda Item No. 1601 January 15, 2008 A TT AewME'Uf ~7 REQUIREMENTS OFTHE FLORIDA AND FEDERAL SINGLE AUDIT ACTS The administration of resources awarded by the Florida Fish and Wildlife Conservation Commission (Commission) to the Contractor/Grantee (recipient) may be subject to audits and/or monitoring by the Commission as described in this section. MonitorinQ In addition to reviews of audits conducted in accordance with OMB Circular A-133 and Section 215.97, F.S., as revised (see "AUDITS" below), monitoring procedures may Include, but not be limited to, on-site visits by Commission staff, limited scope audits as defined by OMB Circular A-133, as revised, and/or other procedures. By entering into this agreement, the recipient agrees to comply and cooperate with any monitoring procedures/processes deemed appropriate by the Commission. In the event the Commission determines that a iimited scope audit of the recipient is appropriate, the recipient agrees to comply with any additional instructions provided by the Commission staff to the recipient regarding such audit. The recipient further agrees to comply and cooperate with any inspections, reviews, investigations, or audits deemed necessary by the Comptroller or Auditor General. AUDITS PART I: FEDERALLY FUNDED This part is applicable if the recipient is a State or local government or a non-profit organization as defined in OMB Circular A-133, as revised. In the event that the recipient expends $500,000 or more In Federal awards in its fiscal year, the recipient must have a single or program-specific audit conducted in accordance with the provisions of OMB Circular A-133, as revised. EXHIBiT 1 to this agreement indicates Federal resources awarded through the Commission by this agreement. In determining the Federal awards expended in its fiscal year, the recipient shall consider all sources of Federal awards, including Federal resources received from Commission. The determination of amounts of Federal awards expended should be in accordance with the guidelines established by OMB Circular A-133, as revised. An audit of the recipient conducted by the Auditor General in accordance with the provisions OMB Circular A-133, as revised, will meet the requirements of this part. In connection with the audit requirements addressed in Part I, paragraph 1., the recipient shall fulfill the requirements relative to auditee responsibilities as provided in Subpart C of OMB Circular A-133, as revised. If the recipient expends less than $500,000 in Federal awards in its fiscal year, an audit conducted in accordance with the provisions of OMB Circular A-133, as revised, is not required. In the event that the recipient expends less than $500,000 in Federal awards in its fiscal year and elects to have an audit conducted in accordance with the provisions of OMB Circular A-133, as revised, the cost of the audit must be paid from non-Federal resources (i.e., the cost of such an audit must be paid from recipient resources obtained from other than Federal entitles). PART II: STATE FUNDED This part is applicable if the recipient is a non-state entity as defined by Section 215.97(2)(1), .Florida Statutes. In the event that the recipient expends a total amount of state financial assistance equal to or in excess of $500,000 in any fiscal year of such recipient, the recipient must have a State single or project-specific audit for such fiscal year in accordance with Section 215.97, Florida Statutes; applicabie rules of the Executive Office of the Governor and the Comptroller; and Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for- profit organizations), Rules of the Auditor General. EXHIBIT 1 to this agreement indicates state financial assistance awarded through the Commission by this agreement. In determining the state financial assistance expended in its fiscal year, the recipient shall consider all sources of state financial assistance, including state financial assistance received from the Commission other state agencies, and other non-state entitles. State financial assistance does not Include Federal direct or pass-through awards and resources received by a non- state entity for Federal program matching requirements. Page 1 of 3 Agenda Item No. 1601 January 15, 2008 In connection with the audit requirements addressed in Part II, paragraph 1, the recipient shall enr,J~et~~tqh~7 audit complies with the requirements of Section 215.97(7). Florida Statutes, This includes submission of a financial reporting package as defined by Section 215.97(2)(d), Florida Statutes, and Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for.profit organizations), Rules of the Auditor General. If the recipient expends less than $500,000 in state financial assistance in its fiscal year, an audit conducted in accordance with the provisions of Section 215.97, Florida Statutes, is not required. In the event that the recipient expends less than $500,000 in state financial assistance in its fiscal year and elects to have an audit conducted in accordance with the provisions of Section 215.97, Fiorida Statutes, the cost of the audit must be paid from the non-state entity's resources (i.e., the cost of such an audit must be paid from the recipient's resources obtained from other than State entities). PART III: OTHER AUDIT REQUIREMENTS There are no other audit requirements PART IV: REPORT SUBMISSION Copies of reporting packages for audits conducted in accordance with OMB Circular A-133, as revised, and required by PART I of this agreement shall be submitted, when required by Section .320 (d), OMS Circular A-133, as revised, by or on behalf of the recipient directly to each of the following: The Commission at the following address: Audit Director Florida Fish and Wildlife Conservation Commission Bryant Building, Room 170 620 S. Meridian St. Tallahassee, FL 32399-1600 The Federal Audit Clearinghouse designated in OMB Circular A-133, as revised (the number of copies required by Sections .320 (d)(1) and (2), OMB Circular A-133, as revised, should be submitted to the Federal Audit Clearinghouse), at the following address: Federal Audit Clearinghouse Bureau of the Census 1201 East 10th Street Jeffersonville, IN 47132 Other Federal agencies and pass-through entities in accordance with Sections .320 (e) and (f), OMB Circuiar A- 133, as revised. Pursuant to Section .320 (f), OMB Circular A-133, as revised, the recipient shail submit a copy of the reporting package described in Section .320 (c), OMS Circular A.133, as revised, and any management letter issued by the auditor, to the Commission at the following address: Audit Director Florida Fish and Wildlife Conservation Commission Bryant Building, Room 170 620 S. Meridian St. Tallahassee, FL 32399-1600 Copies of financial reporting packages required by PART II of this agreement shall be submitted by or on behalf of the recipient directlv to each of the following: Page 2 of 3 Agenda Item No. 16D1 January 15, 2008 Page 26 of 27 The Commission at the following address: Audit Director Florida Fish and Wildlife Conservation Commission Bryant Building, Room 170 620 S. Meridian St. Tallahassee, FL 32399-1600 The Auditor General's Office at the following address: Auditor General's Office G74 Claude Pepper Building 111 West Madison Street Tallahassee, FL 32399-1450 Caples of reports or the management letter required by PART III of this agreement shall be submitted by or on behal,f of the recipient directlv to: The Commission the foliowing address: Audit Director Fiorida Fish and Wildlife Conservation Commission Bryant Building, Room 170 620 S. Meridian St. Tallahassee, FL 32399-1600 Any reports, management letter, or other information required to be submitted to the Commission pursuant to this agreement shall be submitted timely in accordance with OMB Circular A-133, Florida Statutes, and Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for-profit organizations), Rules of the Auditor General, as applicable. Recipients, when submitting financial reporting packages to the Commission for audits done in accordance with OMB Circular A-133 or Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for-profit organizations), Rules of the Auditor General, should indicate the' date that the reporting package was delivered to the recipient In correspondence accompanying the reporting package. Contact the Commission's Audit Director by phone at (850) 488-6068. PART V: RECORD RETENTION The reCipient shall retain sufficient records demonstrating its compliance with the terms of this Agreement for a period of five (5) years from the date the audit report is issued, and shall allow the Commission or its designee, Comptroller, or Auditor General access to such records upon request. The recipient shall ensure that audit working papers are made available to the Commission or its designee, Comptroller, or Auditor General upon request for a period of five (5) years from the date the audit report is Issued, unless extended in writing by the Commission. Page 3 of 3 FWC Contract # Agenda Item No. 16D1 070-!4nuary 15, 2008 ra~o 27 of 27 EXHIBIT - 1 FEDERAL RESOURCES AWARDED TO THE RECIPIENT PURSUANT TO THIS AGREEMENT CONSIST OF THE FOllOWING: None. COMPLIANCE REQUIREMENTS APPLICABLE TO THE FEDERAL RESOURCES AWARDED PURSUANT TO THIS AGREEMENT ARE AS FOLLOWS: None. STATE RESOURCES AWARDED TO THE RECIPIENT PURSUANT TO THIS AGREEMENT CONSIST OF THE FOllOWING: MATCHING RESOURCES FOR FEDERAL PROGRAMS: None. SUBJECT TO SECTION 215.97. FLORIDA STATUTES: Slate Agency: State Program: CSFA No,: Recipient: Amount: Florida Fish and Wildlife Conservation Commission Florida Boating Improvement Program 77. 006 Collier County Board of County Commissioners $80,000.00 COMPLIANCE REQUIREMENTS APPLICABLE TO STATE RESOURCES AWARDED PURSUANT TO THIS AGREEMENT ARE AS FOllOWS: 1 . Project activities must not create a boating safety hazard and/or increase the potential for damage to natural resources. 2, Recipient must comply with the Florida Boating Improvement Program Policies and Guidelines, Fiscal Year 2007-2008. 3. Recipient must comply with all Commission rules, policies and procedures as well as all other slate and federal rules. NOTE: Section .400(d) of OMS Circular A-133. as revised, and Section 215.97(5)(a), Florida Statutes, require that the infonnation about Federal Programs and State Projects included in Exhibit 1 be provided to the recipient.