Agenda 01/15/2008 Item #16B10
Agenda Item No, 16810
January 15, 200S
Page 1 of 11
EXECUTIVE SUMMARY
Recommendation to approve Change Order No, 1 to Contract No, 07-4161 to Haskins Inc.
for the Cypress Way East and Ibis Way Crossing Stormwater Improvements, Project No,
510141, in the amount 01'$195,316,
OBJECTIVE: To receive Board approval of a value added change order increasing the scope of
the Cypress Way East and Ibis Way Crossing StolTnwater Improvements in Palm River Estates
Unit No.5.
CONSIDERATIONS: On .July 24, 2007 the Board of County Commissioners awarded Bid No.
07-4161 (0 Haskins Inc. in the amount of $696.250 to complete stonmvater improvements near
the intersection of Cypress Way East and Ibis Way in the Palm River Estates neighborhood.
I'hese improvements are consistent with the recommendations madc in the North Livingston
Road Area Sto,'mwater Management Plan completed bv Camp Dresser and McKee (CDM) in
2003. The project consisls of replacing the existing eulh:rts under both ofthese roadways with a
Con Span structure and a box culvert respectively. The new structures will provide a significant
increase of stonmvater conveyance capacity at thcsc:rossings over the Palm River and its
tributaries. A highcr level of 1100d protection will be realized for a large area knovvll by county
>talr to experience chronic rlooding in pn:\ious y"ars. Improvements include slightly increasing
the roadway widths at thcse crossings making them safer for vehicle and pedestrian usage.
This change order proposes to add approximately 520 fect of improvements to a southern
tributary of the Palm River located on thc east side of Cypress Way East just south oflbis Way.
This additional work consists of enclosing the roadside ditch portion adjacent to the Falcon
Ridge neighborhood near Heritage Way with twin 36" diameter pipes. A dry detention swale
and a small open detention area will be excavated providing the necessary water quality
treatment area for the added system.
These proposed improvements were planned to be included in a subsequent bid for another
project in the same general area called Palm River Estates Unit 4 North,South Improvements in
February of 2008. Construction advantages and a cost savings of $56,300 will be realized by
adding this work to the Cypress and Ibis Way construction project currently in progress by:
I. Reuse of existing 2-36" double concrete headwalls, delete 2 double mitered end sections;
2. Using excess fill generated on original project for change order work;
3. No additional mobilization or maintenance of traffic costs realized;
4. Decrease truck traffic on Cypress Way East due to less fill hauling;
5. No extra contract time added to original project;
6. One time disruption to area residences and less construction traffic on Cypress Way East.
FISCAL IMP ACT: Funding in the amount of $195,316 is available in the Stormwater
Management Capital Fund (325) Cypress Way East and Ibis Way Crossing Stormwater
Improvements, Project Numbcr 510141. The source offunding is ad valorem taxes.
,-
GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated
with this Executive Summary.
Aqenda rtern No. ~168 0
~ January 15, 20 8
Page 2 of 1
RECOMMENDATION: That the Board of County Commissioners approve Change Order No.
1 to Contract No. 07-4161 to Haskins Inc. and to authorize the Board Chairman to execute the
standard. County Attorney approved change order form with Haskins Ine.
Prepared By: Jerry KUI1z. Principal Project Manager, f'ransporlation Services Division,
Stormwater Management Department
Attachments:
(I) Change Order, Checklist., Schedule of values
(2) Recommendation letters
(.3) Location Map
Page J of 2
Agenda Item No. 16B10
January 15, 200S
Page 3 of 11
COLLIER COUNTY
SOARD OF COUNTY COMMISSIONERS
Item Number:
16810
Item Summary:
RecommendatiCln to approve Change ')rder 1\10 "1 to (::;ontTi3Cl No 07.-4"\61 to Haskins Inc
for the Cypress INdY E:Jst and ibis \/V2Y (>00,'3Ii-19 Storrnw8te! I,TlVD'J<::;rner's, Project No
5',01.51 :n the 3inounl :Y; $i~)b~;'6
Meeting Date:
1 5/ ,C02 ':: ~)C1CiO ,D,M
Approved By
':;)N"id !<wtz
,:,E,ni( r IC':::1'::y;nfHif
D3.te
ral's~),:O":3:101- -:~;~rVi::e.';
;i.:onrv.r..,ti<' ;'/'2: 'C1w,nWI,;
1?i27.<2CI:.'~~' :'55 h,M
.Approved By
':;pfo\ine :':iotc
C_dministt"at!ve f\5sis.t2nt
Date
-'fan~l'r::'f~:'" :<"'1 [;r"'jitlfrS,,.in']'1.nd
\ ::J2fL'?(iC'; ;}:(l~ i\M
~,ltiSr)(;F1All(}n :',Ot\,II';':;$
i';;:;'"I,',:n: ;::'('~\
A I)prov(~d Hy
'"Clef. ::.;P
Fjn~' iF;" ;.,1"'\" :')iV:~"i(i' . (1rnm
ran~d)()rtatk'n .'Sr\flCi:'S~
_" co, 'j,-,-" ;)U(lfl L'C'~\"\CC2; ;:" 2!mi ~1
;:,'~;1/:~007 :: ..], PM
Approved By
~~har0n Newmar
ACCOiintl"9 SupSfvisor
Date
Transportation Services
Transportation Services Admin
1 f2/2008 9 :05 PM
Approved By
Rhonda Rembe!t
Contract Specialist
Date
Administrative Services
Purchasing
1/3!2008 9:38 AM
A pp roved By
Steve Carnell
Purchasing/General Svcs Director
Date
Administrative Services
Purchasing
113/200811:46 AM
Approved By
Pat Lehnhard
Exec.utive Secretary
Date
Transportation Services
Transportation Services Admin
1/3/20081:08 PM
Approved By
OMS Coordinator
Applications Analyst
Date
Administrative Services
Information Technology
1/3/20082:01 PM
Approved By
Susan Usher
Senior ManagemenUBudget Analyst
Date
County Manager's Office
Office of Management & Budget
1/7/200810:27 AM
file://C:\AgendaTest\Export\98-January%20 15, %202008\ l6.%20CONSENT%20AGENDA \ J... l/9/2008
Page 2 of2
,~genda Item No. 16810
,January 15, 200S
Page 4 of 11
Approved By
Michael Smyhowskf
Management & Bl!dget Director
l)ate
County Manager's Office
Office ':If Managemeni & Bud9",1
1/8/2008 1 :04 PM
Approved By
ja:nes\i r...ludc
::oun~" N;~0!Lii;lW
Date
Soard of COU~ltv
C:"mmissic:,ners
'::>'.Flty iVi(:;IHge:"S : 'ffi(:J~
: !9;'2008 2::23 PM
file://C:IAgendaTestIExportI98-January%20 15, %202008116. %20CONSENT%20AGENDA 11... 1/9/2008
Agenda Item No. 16B 1 0
January 15. 200S
Page 5 of 11
CHANGE ORDER
CHANGE ORDER NO : 1
CONTRACT NO: 07 - 4161
BCC Date: July 24. 2007
Agenda Item: 16 B 11
TO: Haskins. Inc.
10956 Enterprise Ave.
Bonita Sprinos. FL. 34135
DATE: December 20,2007
PROJECT NAME: Cypress Way East & Ibis Wav Crossino Storm water Improvements
PROJECT NO: 510141
Under our ,AGREEMENT dated July 24. 2007
You hereby are authorized and directed to make the following change(s) in accordance with
terms and conditions of the Agreement:
See attachment which identifies tasks and costs
FOR THE (Additive) (Deductive) Sum of: One hundred ninetv-five thousand three hundred sixteen
dollars and zero cents ($195.316,00)
Original Agreement Amount
$696,250.00
$0.00
$195.316.00
$891.566,00
Sum of Previous Changes
This Change Order (Add) (Deduct)
Present Agreement Amount
The time for completion shall be (increased/decreased) by Zero (0) calendar days due to this
Change Order" Accordingly, the Contract Time is now one hundred eighty (180) calendar days. The
substantial completion date is March 19. 2008 and the final completion date is April 19. 2008 Your
acceptance of this Change Order shall constitute a modification to our Agreement and will be
performed subject to all the same terms and conditions as contained in our Agreement indicated
above, as fully as if the same were repeated in this acceptance. The adjustment, if any, to the
Agreement shall constitute a full and final settlement of any and all claims of the Contractor arising out
of or related to the change set forth herein, including claims for impact and delay costs
Accepted: 12/20/17 ,2007
CONTRACTOR: I ,
Haskins, I~~~
BY:~
/'
OWNER:
BOARD OF COUNTY COMMISSIONERS
OF COLLIER COUNTY, FLORIDA
By:
SIONAL
By:
12/20/07
Revised 2/24/2005
Aoenda Item No, 16810
~ January 15, 2008
Page 6 of 11
Approved By:
Approved By:
Revised 2/24/2005
7
Gene Calvert, P E , Director
Stormwater Management Department
Norman Feder, AICP
Transportation AdmInistrator
CONTRACTIWORK ORDER MODIFICATION
CHECKLIST FORM
Agenda Item No. 16810
January 15, 200S
Page 7 of 11
PROJECT NAME: Cypress Way East & Ibis Way Crossing Stormwater Improvements
PROJECT#: 510141
PROJECT MANAGER: Val Prince
BID/RFP #: 07-4161
MOD #: 1
POO: 4600086239
WORK ORDER #: NA
DEPARTMENT: Stormwater
CONTRACTOR/FIRM NAME: Haskins, Inc.
Original Contract Amount: $ 696.250.00
(Starting Point)
Current BCC Approved Amount: $ 696,250.00
(last Total Amount Approved by the BCC)
Current Contract Amount: $ 696.250.00
(Induding All Changes Prior To This Modlftcalion)
Change Amount: $ 195,316.00
Revised ContractIWork Order Amount: $ 891,566.00
(Including This Change Order)
j Cum ulative Dollar Value of Changes to
this ContractIWork Order: $195.316.00
I
..._-~
Date of Last BCC Approval July 24. 2007
Agenda Item # 16 B 11
Percentage of the change over/under current contract amount 28%
'ormula: (Revised Amounll Lasl BCC approved amount)-1
CURRENT COMPLETION DATE (8); ORIGINAL: April 19, 2008
CURRENT: April 19 , 2008
Describe the change(s): proposed change will allow for existing ditch outfall to be enclosed decreasing annual
maintenance.
Specify the reasons for the change(s) \0' 1.. Planned or Elective (' 2.. Unforeseen Conditions (' 3. Quantity
Adjustments (' 4. Correction of Errors (Plans, Specifications or Scope of Work) (' 5, Value Added
r 6.. Schedule Adjustments Note: One or more may be checked, depending on the nature of the change(s)..
Identify all negative Impacts to the project if this change order were not processed: Additional area project
costs, delay in neighborhood scheduled private improvements, disruption to area residents
This change was requested by: rJContractor/Consultant PI Owner n Using Department C COES
CDesign Professional nRegulatory Agency (Specify) rOther (Specify)
CONTRACT SPECIALIST PARTICIPATION IN NEGOTIATIONS: rYes
P' No
This fonn Is to be signed and dated.
APPROVED BY: 'hP JIf:,)l/(()
Projec Manager
Date:
11/2'~/O ?
REVIEWED BY:
Date:
Contract Specialist
Revised 11 192007
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Agenda Item No, 16810
January 15, 200S
Page 9 of 11
!- l-:
Falcon Ridge Neighborhood Association, Inc.
P.O. Box] 10207
Naples FL 34108
December 3, 2007
Mr. Val Princc, Project Manager
Collier County Transportation Services Division
2885 South Horscshoe Drive
Naples FI, 34104
Dcar VIr. Prince.
On behalf of the Faleon Ridge Neighborhood Association (FRNA I and the FRNA Board
of Dircctors, we are in agreement with the revised plans to replace the existing culvcrts at
the entrance to our subdivision along Cypress Way East. Wc undcrstand the project will
remove the existing trces, vegetation, and rocks. replace the cxposed culvcrl with buried
'l6" pipe, replace curbing at the cntrance 10 lleritage Way, create a swale, and turf the
area with St. Augustine grass from the strectlo the property line of the two residcnces at
the end of Heritage Way,
In your ongoing discussions with the FRNA, you've included the placement of 24" pipes
to go under Heritage Way to facilitate the installation of a new sprinklcr system (water
and power) in order for us to maintain the common area once the project is completed.
Although we do not yet know the speciljc location of those two pipes, we will work with
you and our sprinkler vendor to determine the best possible location. We will want to
coordinate the installation of a new sprinkler system with the contractor prior to the final
turf installation.
At the completion of the project, the FRNA desires to restore the landscaping to our
entrance, To that end, we appreciate any assistance you can lend to ensure we comply
with any Collier County landscaping rules or ordinances that may be in force as it regards
the overall drainage project.
In closing, we want to thank you and your Division for listening to our concerns and
working with the FRNA to develop a solution that will work very well for everyone
involved. If you or anyone at the County requires any further clarification of our position
as it pertains to this project, please contact me anytime,
Since,r,'~; 1 /
,/~~/L~
Pete"Burke, preSident' ~
Falcon Ridge Neighborhood Association
Q, GRADY MINOR & ASSOCIATES, P.A.
Civil Engineers. Land Surveyors. Planners. Landscape Architects
Agenda Item NO.16B 10
.Januarv 15 200S
Page 100f11
M/\EK W. J\lINOR, P.E.
IOSl-lUA R F\',I\NS. P.E.
\1JCHAEL -I'. HERF:EEA.. P_E
D"\ VIP \,v. SCllrv1l1T, P.E.
J\1JCHt\EL I. DEL. ATE, r,[
EUZ.,c\[3ETH'\ r.nLr<T'\IN, P.F.
D, \,VAYNE ARNOLD, A.LCf'.
STEPHFN v. BUP.GESS, PS.M.
IUAN A i\RM)lJE, I'S,j\.l
f<E1'[l-l A. STEPf IFNSON, VS.t\'1
HEIDI K. Vv"ILU,;1\15,. -,\.I,C.P
lT~NETH IV, Pi\llUTSV.1
F',\\lF1.i\ \1.1-1):'1'1"1
Decemher 10,10(17
Mr. Val Prince
Collier County Stormwalcr
2885 South Horseshoe Drive
Naplc:< F~L ,\.4.1 ll4
R[: Cypress \Va) East at Ibis Way Crossing Improvements
Dear \1r PI"ince:
Per your request we have reviewed Haskin inc. proposed Change Ordcr No. I, The proposed
change order is to allow the incorporation of the Phase I Stonmvatcr Improvements tJ'om the Palm
River Estate Lnit 4 project. The Phase I improvements are immediately adjacent to Haskin's
cun'ent worksite and includes similar work. The inclusion of this work in their CUlTent contract
offers over $56,000 in savings, reduction in constmction time, disruption to the existing
neighborhood and truck traffic in the area, (The cost savings and advantages are included in the
Haskin itemized change order.
We recommend that this change order be approved by Collier County. If you have any questions
please call.
DWS:cjd
(2?>9) 947-114-4. FAX (239) Q47-0375. \'VebSitc: w\\'\\'.gnlJ.yminor.com
3800 Via Del Rf'Y . Bonita Springs, Florida 34"134-7569
ER (l0051511!l1 LI) 000515"[ . LC 26U00:266
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COLLIER COlJNTY
BOARD OF COUNTY COMMISSIONERS
PLQ.l~~Il\'Q:_~JI)I-.;fL
CYPRESS WA Y AND lBIS WAY
STORMWATER IMPROVK1VIENTS
PiH).JECT LOCATION MAP
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January 15, 200S
Page 11 of 11
WILLOWICK DR
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COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS
TRANSPORTATION SERVICES DIVISION
STORMWATER MANAGEMENT DEPARTMENT
2RS5 SOUTH HORSESHOE DR1VF,NAPLES, FLORIDA 34104
PHONE:239-774-8192, FAX:239-659-5700
CHARDON PL
SECTION
TOWNSHIP
RANGE
. Dee, 2007
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