Agenda 02/12/2008 Item #16D29
Agenda Item No. 16D29
February 12, 2008
Page 1 of 20
EXECUTIVE SUMMARY
Recommendation that the Board of County Commissioners approves, and authorizes its
Chairman to sign, an Amendment to Agreement between Collier County and The
Empowerment Alliance of SW Florida (SHIP Homebuyer Education and Counseling) to
facilitate an overall analysis and evaluation of the education program.
OBJECTIVE: To obtain Board of County Commissioners (Board) approval of an Amendment
to Agreement between Collier County and The Empowerment Alliance of SW Florida (SHIP
Homebuyer Education and Counseling). This amendment to the agreement changes the
information to be submitted to HHS along with the monthly monitoring report. This information
will facilitate an overall analysis and evaluation of the education program.
CONSIDERATIONS: The proposed Amendment revises certain information that will be
submitted to Housing and Human Services with the required monthly monitoring reports and is
intended to improve the overall analysis and evaluation process for this SHIP-funded homebuyer
education and counseling program. The Board approved the original agreement providing for
this $22,200 SHIP grant on October 9, 2007.
FISCAL IMPACT: This Amendment does not change the amount of the grant. No general
funds or ad valorum dollars are being utilized in this SHIP project.
GROWTH MANAGEMENT IMPACT: This Amendment to Agreement between Collier
County and The Empowerment Alliance of SW Florida will facilitate the October 9, 2007 SHIP
Homebuyer Education and Counseling Agreement intended to benefit low and moderate income
clients, which is consistent with the Growth Management Plan.
LEGAL CONSIDERATIONS: The proposed Amendment was drafted by the Office of the
County Attorney and approved for legal sufficiency.
RECOMMENDATION: That the Board approve an Amendment to Agreement between
Collier County and The Empowerment Alliance of SW Florida (SHIP Homebuyer Education and
Counseling) to facilitate an overall analysis and evaluation of the education program.
Prepared by: Rosa Munoz, Grants Management Coord inator
Housing and Human Services Department
Agenda Item No. 16D29
February 12, 2008
Page 2 of 20
AMENDMENT TO AGREEMENT
BETWEEN COLLIER COUNTY
AND
THE EMPOWERMENT ALLIANCE OF SW FLORIDA COMMUNITY
DEVELOPMENT CORPORATION (EASF)
SHIP HOMEBUYER EDUCATION AND COUNSELING
CSFA #52.901
THIS AMENDMENT TO AGREEMENT IS entered into this _ day of
, 2008, by and between COLLIER COUNTY, a political subdivision of the State
of Florida, hereinafter referred to as "COUNTY," and, THE EMPOWERMENT ALLIANCE
OF SW FLORIDA COMMUNITY DEVELOPMENT CORPORATION (EASF), a private
Florida non-profit corporation, hereinafter referred to as "SPONSOR."
WHEREAS, the COUNTY and the SPONSOR previously agreed to certain terms under
a prior Agreement dated October 9, 2007, a copy of which is attached hereto (hereinafter the
"Agreement"); and
WHEREAS, the COUNTY and SPONSOR desire to amend certain provisions of the
October 9,2007 Agreement, in order to facilitate the funding and reimbursement process for this
State Housing Initiatives Partnership (SHIP) program.
NOW, THEREFORE, in consideration of the mutual promises and covenants herein
contained, the COUNTY and SPONSOR agree as follows:
SECTION ONE:
Paragraph III of the October 9, 2007 Agreement IS hereby
amended to read as follows;
III. TIME OF PERFORMANCE
The effective date of this Agreement shall be Julv 1. 2007 tRe date Elf eJleeutioll
Elf tRis /\greemeRt, and the services of the SPONSOR shall be undertaken and completed
in light of the purposes of this Agreement.
SECTION TWO: Paragraph VII C. of the October 9, 2007 Agreement is hereby
amended to read as follows;
C. AMENDMENTS
Page 1 of2
The COUNTY may, at its discretion, amend this Agreement to conform to
changes required by Federal, State, County, or SHIP guidelines, directives, and
Agenda 'tern No. 16029
February 12, 2008
Page 3 of 20
objectives. Such amendments shall be incorporated by written amendment as a
pmt of this Agreement and shall be subject to approval of the COUNTY. Except
as otherwise provide herein, no amendment to this Agreement shall be binding
on either party unless in writing, approved by the COUNTY and signed by each
Patty's authorized representatives". and Aanv modifications to this contract shall
be in compliance with the Countv Purchasing Policv and Administrative
Procedures in effect at the time such modifications are authorized.
SECTION THREE: The prior attached Exhibit "A" to the October 9, 2007 Agreement
is hereby replaced with the attached, Revised Exhibit "A,"
SECTION FOUR: The prior attached Exhibit "B" to the October 9, 2007 Agreement
is hereby replaced with the attached, Revised Exhibit "R"
SECTION FIVE:
All other terms and conditions of the October 9, 2007 Agreement
remain unchanged.
WITNESS our Hands and Seals on this _day of
,2008.
THE EMPOWERMENT ALLIANCE OF SW
FLORIDA COMMUNITY DEVELOPMENT
CORPORATION (EASF)
(SPONSOR SEAL)
By:
EDW ARD OLESKY CHAIRMAN
ATTEST:
DWIGHT E. BROCK, CLERK
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA
By:
, Deputy Clerk
By:
TOM HENNING, CHAIRMAN
Ap roved as to arm and
leg s f
Page 2 of2
Agenda ltem No. 16D29
February 12, 2008
Page 4 of 20
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AGREEMENT BETWEEN COLLIER COUNTY
AND
THE EMPOWERMENT ALLIANCE OF SW FLORIDA
COMMUNITY DEVELOPMENT CORPORATION fEASFl
SHIP HOMEBUYER EDUCATION AND COUNSELING
CSFA #52.901
'(1+ /")--
This Agreement entered into this ~ day of lLA!J' U~ , 2007, by and between Collier County, a
political subdivision of the State of Florida, hereinafter referred to as "COUNTY," and The Empowerment
Alliance of SW Florida (EASF), a private not-for-profit corporation, existing under the laws of the State of
Florida, having its principal office at 750 South Fifth Street, Immokalee, Florida 34142, and its Federal Tax
Identification number as 59-3682139, hereinafter referred to as "SPONSOR,"
WHEREAS, the COUNTY is a participant in the State Housing Initiatives Partnership (SHIP) Program; and
WHEREAS, Pursuant to the SHIP Program, the COUNTY is undertaking certain activities to primarily
benefit housing for low and very low income persons and neighborhoods; and
WHEREAS, the Local Housing Assistance Plan (LHAP) Fiscal Year 2005-2007 was adopted on April 27,
2004 in Collier County Resolution Number 2004-155; and
WHEREAS, through Resolution No. 2006-269 the Board of County Commissioners adopted a revision to the
three year LHAP adding new definitions and new strategies outlining the intended use of SHIP funds for fiscal
years 2004-2005, 2005-2006 and 2006-2007; and
WHEREAS, the COUNTY and the SPONSOR desire to provide the activities specified in Exhibit "A" of this
Agreement, in accord with the approved Local Housing Assistance Plan (LHAP); and
WHEREAS, the COUNTY desires to engage the SPONSOR to implement such undertakings of the State
Housing Initiatives Partnership (SHIP) Program as valid and worthwhile County purposes.
EASF/SHIP
2007 Agreement for
Homebuyer Education & Counseling
Page I of 15
Agenda Item No. 16D29
February 12,2008
Page 5 of 20
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NOW, THEREFORE, in consideration of the mutual promises and covenant. herein contained, it is agreed
by the Parties as follows:
I. DEFINITIONS
(I)
(2)
(3)
(4)
(5)
(6)
(7)
(8)
"COUNTY" means Collier County, and where applicable, its authorized representative(s).
"SHIP" means the State Housing Initiatives Partnership Program of Collier County.
"HHS" means the Housing and Human Services Department of Collier County,
"SPONSOR" means The Empowerment Alliance of SW Florida (EASF),
"HHS Approval" means the written approval of Housing & Human Services or designee,
"HUD" means the Secretary of the U.S. Department of Housing and Urban Development or a
person authorized to act on its behalf.
"Low and very low income persons" means the definition set by HUD.
"Project" means the work contemplated to be performed as set forth in Exhibit "A".
II. SCOPE OF SERVICES
The SPONSOR shall, in a satisfactory and proper manner, as determined by HHS, perform the tasks necessary
to conduct the program outlined in Exhibit "A," and shall submit each request for advancement and/or
reimbursement of funds using Exhibit "B" along with the monthly and annual submission of Exhibit "C," all
of which are attached hereto and made a part hereof.
III. TIME OF PERFORMANCE
The effcctive datc shall be the date of execution ofthis Agreement, and the services of the SPONSOR shall be
undertaken and completed in light of the purposes of this Agreement.
IV. CONSIDERATION AND LIMITATION OF COSTS
The SUB-RECIPIENT shall be reimbursed by the COUNTY for allowable costs, detennined by COUNTY, in
an amount not to exceed TWENTY TWO THOUSAND. TWO HUNDRED AND OOfDOLLARS ($22.200)
for the scrvices described in Exhibit "A,"
V. NOTICES
All notices required to be given under this Agreement shall be sufficient when delivered to HHS at its office,
presently located at 3050 North Horseshoe Drive, Suite 110, Naples, Florida 34104, and to the SPONSOR
when delivered to its office at the address listed on page one (I) of this Agreement.
VI. SPECIAL CONDITIONS
The SPONSOR agrees to comply with the requirements of the SHIP Program as described in the Florida State
Statute 420,907 and Chapter 67.37 of the Florida Administration Code. The SPONSOR further agrees to
utilize funds available under this Agreement to supplement rather than supplant funds otherwise available for
EASF/SHIP
2007 Agreement for
Homebuyer Education & Counseling
Page 2 of 15
Agenda Item No. 16029
February 12, 2008
Page 6 of 20
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specified activities.
VII. GENERAL CONDITIONS
A. IMPLEMENTATION OF PROJECT ACCORDING TO REOUIRED PROCEDURES
The SPONSOR shall implement this Agreement in accordance with applicable Federal, State,
and County laws, ordinances and codes and with the procedures outlined in HHS' Policies and
Procedures memoranda. The Federal, State, and County laws, ordinances and codes are
minimal regulations supplemented by more restrictive guidelines set forth by HHS. No
payments will be made until approved by HHS or designee.
Should a project receive additional funding after the commencement of this Agreement, the
SPONSOR shall notify HHS in writing within thirty (30) days of receiving notification from
the funding source and submit a cost allocation plan for approval by HHS or designee within
forty-five (45) days of said official notification.
B. SUBCONTRACTS
Any work or services subcontracted by the SPONSOR shall be specifically by written contract
or agreement, and such subcontracts shall be subject to each provision of this Agreement and
applicable County, State, and Federal guidelines and regulations. Prior to execution by thc
SPONSOR of any subcontract hereunder, such subcontracts must be submitted by the
SPONSOR to HHS for its review and approval, which will specifically include a detennination
of compliance with the terms of the attached Work Program set forth in Exhibit "A."
None of the work or services covered by this Agreement, including but not limited to
consultant work or services, shall be subcontracted by the SPONSOR or reimbursed by the
COUNTY without prior written approval ofHHS or his designee.
C. AMENDMENTS
The COUNTY may, at its discretion, amend this Agreement to conform to changes required by
Federal, State, County, or SHIP guidelines, directives, and objectives. Such amendments shall
be incorporated by written amendment as a part of this Agreement and shall be subject to
approval of the COUNTY, Except as otherwise provided herein, no amendment to this
Agreement shall be binding on either party unless in writing, approved by the COUNTY and
signed by each Party's authorized representatives,
D, INDEMNIFICATION
The SPONSOR shall protect, defend, reimburse, indemnify and hold the COUNTY, its agents,
its employees and elected officern harmless from and against any and all claims, liability,
expense, loss, cost, damages or causes of action of every kind or character, including attorney's
fees and costs, whether at trial or appellate levels or otherwise, arising during the performance
of the terms of this Agreement, or due to the acts or omissions of the SPONSOR.
SPONSOR's aforesaid indemnity and hold harmless obligation, or portion or applications
thereof, shall apply to the fullest extent permitted by law. The SPONSOR will hold the
COUNTY harmless and will indemnify the COUNTY for funds, which the COUNTY is
obligated to refund the Federal Government arising out of the conduct of activities and
administration of SPONSOR.
EASF/SHIP
2007 Agreement for
Homebuyer Education & Counseling
Page 3 of 15
Agenda Item No. 16029
February 12, 2008
Page 7 of 20
E. GRANTEE RECOGNITION
All facilities purchased or constructed pursuant to this Agreement shall be clearly identified as
to funding source. The SPONSOR will include a reference to the financial support herein
provided by HHS in all publications and publicity. In addition, the SPONSOR will make a
good faith effort to recognize HHS' support for all activities made possible with funds made
available under this Agreement.
F, TERMINATION
In event of termination for any of the following reasons, all finished or unfinished documents,
data studies, surveys, drawings, maps, models, photographs, reports prepared, and capital
equipment secured by the SPONSOR with funds under this Agreement shall be returned to
HHS or the COUNTY. In the event of termination, the SPONSOR shall not be relieved of
liability to the COUNTY for damages sustained by the COUNTY by virtue of any breach of the
Contract by the SPONSOR, and the COUNTY may withhold any payment to the SPONSOR
for set-off purposes until such time as the exact amount of damages due to the COUNTY from
the SPONSOR is determined,
I. TERMINATION FOR CAUSE
If through any cause either party shall fail to fulfill in timely and proper manner its obligations
under this Agreement, or if either party shall violate any of the covenants, agreements, or
stipulations of this Agreement, either party shall thereupon have the right to terminate this
Agreement in whole or part by giving written notice of such termination to the other party and
specifYing therein the effective date oftermination.
2. TERMINATION FOR CONVENIENCE
At any time during the term of this Agreement, either party may, at its option and for any
reason, terminate this Agreement upon ten (10) working days written notice to the other party.
Upon termination, the COUNTY shall pay the SPONSOR for services rendered pursuant to
this Agreement through and including the date of termination.
3, RIGHT TO REVIEW AND ADJUST
The SPONSOR agrees that the COUNTY, by and through its Purchasing or Risk Management
Department, in cooperation with Housing and Human Services, reserves the right to
periodically review, modify, reject or accept any required policies of insurance, including
limits, coverage's, or endorsements, herein from time to time throughout the life of this
Agreement. The COUNTY reserves the right, but not the obligation, to review and reject any
insurer providing coverage because of its poor financial condition or failure to operate legally,
G, INDEPENDENT AGENT AND EMPLOYEES
The SPONSOR agrees that, in all matters relating to this Agreement, it will be acting as an
independent agent and that its employees are not Collier County employees and are not subject
to the COUNTY provisions of the law applicable to County employees relative to employment,
hours of work, rates of compensation, leave, unemployment compensation and employee
benefits.
EASF/SHIP
2007 Agreement for
Homebuyer Education & Counseling
Page 4 ofl5
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VHL ADMINISTRATIVE REOUIREMENTS
Agenda Item No. 16D29
February 12, 2008
Page 8 of 20
A. FINANCIAL MANAGEMENT
The SPONSOR agrees to comply with OMB Circular A -110 (Unitorm Administrative
Requirements for Grants and Agreements with Institutions of Higher Education, Hospitals and
other Non-Profit Organizations) and agrees to adhere to the accounting principles and
procedures required therein, utilize adequate internal controls, and maintain necessary source
documentation for all costs incurred.
B. DOCUMENTATION AND RECORD - KEEPING
I. The SPONSOR shall maintain all records required by the SHIP Regulations.
2. All reports, plans, surveys, information, documents, maps, and other data procedures
developed, prepared, assembled, or completed by the SPONSOR for the purpose of this
Agreement shall be made available to the COUNTY by the SPONSOR at any time upon
request by the COUNTY or HHS, Upon completion of all work contemplated under this
Agreement copies of all documents and records relating to this Agreement shall be
surrendered to HHS if requested. In any event the SPONSOR shall keep all documents
and records for three (3) years after expiration of this Agreement.
3. SPONSOR shall submit monthly reforts while work is underway and if applicable
annual beneficiary reports by July 30' , to HHS using Exhibit "c",
c.
PURCHASING
~
All purchasing for services and goods, including capital equipment, shall be made by purchase
order or by a written contract and in conformity with the procedures prescribed by the Federal
Management CircuJars A-llO, A-122, 24 CFR Part 84, and 24 CFR Part 85, which are
incorporated herein by reference,
D.
REPORTS. AUDITS, AND BV ALUA TIONS
Advance payments and/or reimbursement will be contingent on the timely receipt of complete
and accurate reports required by this Agreement, and on the resolution of monitoring or audit
findings identified pursuant to this Agreement.
E, ADDITIONAL HHS. COUNTY. AND SHIP REOUIREMENTS
HHS shall have the right under this Agreement to suspend or terminate advance payments and
reimbursement until the SPONSOR complies with any additional conditions that may be
imposed by HHS, the COUNTY, or SHIP at any time,
F. AUDITS AND INSPECTIONS AND MONITORING
At any time during normal business hours and as often as HHS, the COUNTY, or the Florida
Housing Finance Corp, may deem necessary, there shall be made available by the SPONSOR
to HHS, the COUNTY, or the Florida Housing Finance Corp, (FHFC) for examination all its
records with respect to all matters covered by this Agreement.
The SPONSOR agrees to comply with the provisions of the Single Audit Act of 1984, as
amended, as it pertains to this Agreement and any subcontracts entered into under this
Agreement. This will require the SPONSOR to submit a single audit, including any
EASF/SHIP
2007 Agreement for
Homebuyer Education & Counseling
Page 5 of 15
Agenda Item No. 16029
February 12, 2008
Page 9 of 20
management letter, made in accordance with the general program requirements of OMB
Circulars A-IlO (Uniform Administrative Requirement for Federal Gmnts), A-122 (Cost
Principles for Non-Profit Organizations), A-B3 (Audits of State, Local Governments, and
Non-Profit Organizations), and other applicable regulations within one hundred and eighty
(180) days after the end of any fiscal year covered by this agreement in which SHIP funds are
expended. Said audit shall be made by a Certified Public Accountant of the SPONSOR's
choosing. The SPONSOR shall provide such audit to HHS, In the event the SPONSOR
anticipates a delay in producing such audit or audited financial statements, the SPONSOR shall
request an extension in advance of the deadline. The cost of said audit shall be borne by the
SPONSOR. In the event the SPONSOR is exempt from having an audit conducted undcr A-133
(Audits of State, Local Governments, and Non-Pl'Ofit Organizations), the COUNTY reserves
the right to require submission of audited financial statements and/or to conduct a "limited
scope audit" of the SPONSOR as defined in A-133. The COUNTY will be responsiblc for
providing technical assistance to the SPONSOR, as deemed necessary by the COUNTY.
Collier County Housing and Human Services is responsible for monitoring sub-grantees to
provide rea..onable assurance that they expend grant awards in compliance with State and
contractual requirements,
G. GRANT CWSEOlIT PROCEDURES
SPONSOR's obligation to the COUNTY shall not end until all closeout requirements are
completed. Activities during this closcout period shall include, but not limited to; sale and
occupancy of thc unit, making final paymcnts, disposing of program assets (including the
return of all unused materials, equipment, unspent cash advances, program income balances,
and receivable accounts to the COUNTY), and determining thc custodianship of records,
IX. OTHER PROGRAM REOUIREMENTS
A. PROGRAM BENEFICIARIES
One Hundred percent (100%) of the beneficiaries of the project funded through this Agrecmcnt
must be low and moderate income persons, The project funded under this Agreement shall
assist beneficiaries for the term of the assistance, as designated in Exhihit A of this Agreemcnt.
The SPONSOR shall provide written verification of compliance to HHS, on an annual basis,
upon HHS's request.
B. EVALUATION AND MONITORING
The SPONSOR agrees that HHS will carry out periodic monitoring and evaluation activities as
determined necessary by HHS or the COUNTY and that the continuation of this Agreement is
dependent upon satisfactory evaluation conclusions based on the terms of this Agreement,
comparisons of planned versus actual progress relating to project scheduling, budgets, audit
reports, and output measures. The SPONSOR agrees to furnish upon request to HHS, the
COUNTY or the COUNTY's designees and make copies or transcriptions of such records and
information, as is determined necessary by HHS or the COUNTY, The SPONSOR shall, upon
thc request of HHS, submit information and status reports required by HHS, the COUNTY on
forms approved by HHS to enable HHS to evaluate said progress and to allow for completion
of reports required of HHS by SHIP, The SPONSOR shall allow HHS to monitor the
SPONSOR on site, Such site visits may be scheduled or unscheduled as determined by HHS
and Florida Housing Finance Corporation,
EASF/SHIP
2007 Agreement for
Homebuyer Education & Counseling
Page 6 of 15
Agenda Item No. 16029
February 12, 2008
Page 10 of 20
C, CONFLICT OF INTEREST
The SPONSOR covenants that no person who presently exercises any functions or
responsibilities in connection with the Project, has any personal fmancial interest, direct or
indirect, in the target areas or any parcels therein, which would conflict in any manner or
degree with the perfOlmance of this Agreement and that no person having any conflict of
interest shall be employed by or subcontracted by the SPONSOR. Any possible conflict of
interest on the part of the SPONSOR or its employees shall be disclosed in writing to HHS
provided, however, that this paragraph shall be interpreted in such a manner so as not to
unreasonably impede the statutory requirement that maximum opportunity be provided for
employment of and participation of low and very low-income residents of the project target
area.
D. PUBLIC ENTITY CRIMES
As provided in F,S. 287.133 by entering into this Agreement or performing any work in
furtherance hereof, the SPONSOR certifies that it, its affiliates, suppliers, subcontractors and
consultants who will perform hereWlder, have not been placed on the convicted vendor list
maintained by the State of Florida Department of Management Services within the 36 months
immediately preceding the date hereof. This notice is required by F,S. 287,133 (3)(a),
E. DRUG-FREE WORKPLACE REOUIREMENTS
The SPONSOR, as a condition ofheing awarded, must certify that they will provide drug-free
workplaces in accordance with the Drug-Free Workplace Act of 1988 (42 U,S,C. 701) and with
HUD's rules at 24 CFR Part 24, subpart F.
-
F.
CERTIFICATION REGARDING LOBBYING
The undersigned certifies, to the best of his or her knowledge and bclief, that:
I. No SHIP 1ST A TE appropriated funds have been paid or will be paid, by or on behalf of
the undersigned, to any person for influencing or attempting to influence an officer or
employee of any agency, a Member of Congress, an officer or employee of Congress, or
an employee of a Member of Congress in connection with the awarding of any
SHIP/STATE contract, the making of any SHIP/STATE grant, the making of any
SHIP/STATE loan, the entering into of any cooperative agreement, and the extension,
continuation, renewal, amendment, or modification ofany SHIP/STATE contract, grant,
loan, or cooperative agreement.
2, If any funds other than SHIP/STATE appropriated funds have been paid or will be paid
to any person for influencing or attempting to influence an officer or employee of any
agency, a Member of Congress, an officer or employee of Congress, or an employee of
a Member of Congress in connection with this SHIP/STATE contract, grant, loan, or
cooperative agreement, the undersigned shall complete and submit Standard Form-iLL,
"Disclosure Form to Report Lobbying", in accordance with its instructions,
EASF/SHIP
2007 Agreement for
Homebuyer Education & Counseling
Page 7 of 15
Agenda Item No. 16029
February 12, 2008
Page 11 of 20
3. The undersigned shall require that the language of this certification be included in the
award documents for all sub awards at all tiers (including subcontracts, subgrants, and
contracts under grants, loans, and cooperative Agreements) and that all SPONSORS
shall certify and disclose accordingly.
X. SEVERABILITY OF PROVISIONS
If any provision of this Agreement is held invalid, the remainder of this Agreement shall not be
affected thereby if such remainder would then continue to conform to the terms and requirements of
applicable law,
XL COUNTERPARTS OF THE AGREEMENT
This Agreement, consisting of fifteen (15) enumerated pages, which include the exhibits referenced
herein, shall be executed in two (2) counterparts, each of which shall be deemed to be an original, and
such counterparts will constitute one and the same instrument.
EASF/SHIP
2007 Agreement for
Homebuyer Education & Counseling
Page 8 of 15
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Agenda Item No. 16029
February 12, 2008
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XII. ENTIRE UNDERSTANDING
This Agreement and its provisions merge any prior agreements, if any, between the parties hereto and
constitutes the entire understanding, The parties hereby acknowledge that there have been and are no
representations, warranties, covenants, or undertakings other than those expressly set forth herein,
WITNESS our Hands and Seals on this -A-daY of ~~
,200~
THE EMPOWERMENT ALLIANCE OF
SW FLORIDA COMMUNITY
DEVELOPMENT RPOR (EASF)
(SPONSOR SEAL)
----
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ATrEST: .;'::)' ,.':.... tI~.
DWIGHJ;';E. !l~9:i{;,CI;,!lRK
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41._~' '.':........ ...."=.
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BOARD OF COUNTY COMMISSIONERS
OF COLLIER COUNTY, FLORIDA
lA,,",~~
BY:
EASF/SHIP
2007 Agreement for
Homehuyer Education & Counseling
Page 9 of 15
Agenda Item No. 16029
February 12, 2008
Page 13 of 20
EXHIBIT "A"
SCOPE OF SERVICES
EMPOWERMENT ALLIANCE OF SW FLORIDA fEASF)
SHIP
HOMEBUYER EDUCATION AND COUNSELING
L THE SPONSOR AGREES TO:
A, PROJECT SCOPE:
The nonprofit is requesting SHIP funding for a Homebuyer Education and Counseling Program,
Currently EASF has previously offered this program to clients of EASF, This funding is to expand the
program and make it available to low and moderate income households in Eastern Collier County.
This program will be for residents of Collier County and will consist ofhomebuyer education and one-
to-one counseling for potential new homebuyers in Collier County,
The SPONSOR agrees to complete the following:
a. Approved evaluation/survey for each class participant must be submitted to HHS with a
monthly monitoring report,
b. Conduct Intro to Home Ownership workshop with 7 classes offered per year in various
locations in Easter Collier County including 1nunokalcc, and 3 classes at the Collier County
Extension office in Naples
c. Reach 120 attendees per year
d. SHIP funding will provide for a Homebuyer CounselorlHomebuyer fnstructor and supplies,
The SPONSOR will be responsible for providing supporting documentation for services when a
request for payment is made to HHS,
B. BUDGET:
Line Item:
SHIP Funds
Salaries
Supplies
PrintinglManuafs
Copy services, postage
Food & Refreshments
TOTAL SHIP FUNDS
$22, 200.00
EASF/SHIP
2007 Agreement for
Homebuyer Education & Counsefing
Page 10 of15
Agenda Item No. 16029
February 12, 2008
Page 14 of 20
C, FORMER PROJECTS: Failure to adequately maintain any former CDBGIHOME/SHIP funded
projects may result in the delay of processing reimbursement requests for ongoing activities or in the
forfeiture of future CDBGIHOME/SHIP funds,
D, WORK SCHEDULE: The time frame for completion of the outlined activities shall be:
Milestone
Offer Intra class 7 times ear
Offer Closi and Maintenance - 3 times
Provide One-on-One counselin
Attend train' for home bu education
Deadline
October 2007-June 2008
October 2007- June 2008
October 2007- June 2008
October 2007 - June 2008
Please note that if any of these activities exceed the timeUne by two months a revised work schedule
must be submitted to the Housing and Human Services Department at which time the agreement
has to be amended and submitted to BCCfor approvaL
E. REPORTS: The SPONSOR shaH submit detailed monthly progress reports to HHS outlining the status
of specific activities under the project. Each report must account for the total activity for which the
SPONSOR is reimbursed with SHIP funds, in part or in whole, and which is required in fulfiHment of
their obligations regarding the Project. The progress reports shall be used as au additional basis for
HHS' approval of invoices, etc. for reimbursement. Annually the Participant Information Form will be
used in conjunction with the SHIP Annual Progress Report and will be submitted to HHS until the
affordability period is met.
F. PAYMENT SCHEDULE:
Payment will be rendered to the organization upon conclusion and documentation of conducting the
class. Documentation shaH include the class roster, sign in sheet and evaluation tor each participant.
Final payment to be tied to reaching the total number of participants,
$1500 per class for 10 classes = $15,000
Payment will be rendered on a monthly basis for counseling. Documentation to include individual,
dated qualification sheet and action steps for client.
$50 per one on one counseling for clients = $4100
Attend training for home buyers education to include registration and travel - $2000
Workshop supplies to include copies, printing, books, or snacks - up to $1100
EASF/SHIP
2007 Agreement for
Homebuyer Education & Counseling
Page 11 of 15
Agenda Item No. 16029
February 12,2008
Page 150f20
EXHIBIT "B"
COLLIER COUNTY HOUSING AND GRANTS
REQUEST FOR PAYMENT
SECTION I: REQUEST FOR PAYMENT
SPONSOR Name:
The Emoowerrnent Alliance ofSW Florida (EASF)
SPONSOR Address:
750 South Fifth Street. Immokalee. FL 34142
Project Name:
Homebuver Education and Counseling
Project No: SHIP
Payment Request #
Dollar Amount Requested: $
SECTION II: STATUS OF FUNDS
l. Grant Amount Awarded
$
$
22.200
2. Sum of Past Claims Paid on this Account
3. Total Grant Amount A warded Less Sum
Of Past Claims Paid on this Account
$
$
$
4. Amount ofprevious Unpaid Requests
5, Amount ofToday's Request
6. Current Grant Balance (Initial Grant
Amount Awarded Less Sum of all
Requests)
$
7, If applicable amount held as retainage to
date by the County, if not retained by
the sub-recipient
L--
I certify that this request for payment has been drawn in accordance with the terms and conditions of the
Agreement between the County and us as the SPONSOR, I also certify that the amount ofthe Request for
Payment is not in excess of current needs.
Signature
Date
Title
Authorizing Grant Coordinator
Supervisor
Dept Director
(approval authority under $14,999)
(approval required $15,000 and above)
EASF/SHIP
2007 Agreement for
Homebuyer Education & Counseling
Page 12 of 15
Agenda Item No. 16029
February 12, 2008
Page 16 of 20
EXHffiIT "C"
SillP MONTHLY PROGRESS REPORT
Complete form for past month and submit to Housing & Human Services ~'taff by tire 1 Un of tire following
montJr.
Status Report for Month of
Submittal Date:
Project Name
Homebuver Education and Counseling
Project Number SHIP
Activity Number
SPONSOR: Em,powennent Alliance of SW Florida lEAS F)
Contact Person Dottie Cook. Executive Director
Telephone: ((239) 658-3315
Fax: (239) 657-3084
E-mail:
easf~earthlink.net
1. Activity Status/Milestones (describe any action taken, relating to this project, during the past month):
2. What events/actions are scheduled for the next two months?
3. Describe any affirmative marketing you havc implemented regarding this project. Please list and
attach any recent media coverage of your organization relating to this project.
4. List any additional data relevant to the outcome measures listed on the application for this projeet.
S. Identify any potential issucs that may cause delay.
EASF/SHIP
'-~007 Agreement for
.10mebuyer Education & Counseling
Page 13 of 15
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REVISED EXHIBIT "A"
SCOPE OF SERVICES
EMPOWERMENT ALLIANCE OF SW FLORIDA (EASF)
SHIP
HOMEBUYER EDUCATION AND COUNSELING
Agenda Item No. 16029
February 12, 2008
Page 17 of 20
1. THE SPONSOR AGREES TO:
A, PROJECT SCOPE:
The nonprofit is requesting SHIP funding for a Homebuyer Education and Counseling Program.
Currently EASF has previously offered this program to clients of EASF. This funding is to expand the
program and make it available to low and moderate income households in Eastem Collier County.
This program will be for residents of Collier County and will consist of homebuyer education and one-
to-one counseling for potcntial new homebuyers in Collier County.
The SPONSOR agrccs to completc the following:
a. ,^qlllro\'ed Class evaluation/survey fer each class partieiJ'laHt summary must be submitted to
HHS with a monthly monitoring report.
b, Conduct Intro to Home Ownership workshop with 7 classes offered per year in vmious
locations in Easter Collier County including lmmokalee, and 3 classcs at the Collier County
Extension office in Naples
c. Reach 120 attendees per year.
d. SHIP funding will provide for a Homcbuycr Counselor/Homebuyer Instructor and supplies.
The SPONSOR will be responsible for providing supporting documcntation for serviccs when a
request for payment is made to HHS. Thc SPONSOR further agrees that HHS, in consultation with
any parties HHS deems neccssary, shall be the final arbiter on the SPONSOR's compliance with the
above.
B. BUDGET:
Line Item:
SHIP Funds
Salaries
Supplies
Printing/Manuals
Copy services, postage
Food & Refreshments
TOTAL SHIP FUNDS
$22, 200.00
EASF/SHIP
2007 Agreement for
Homebuyer Education & Counseling
Page 10 of15
Agenda Item No. 16029
February 12, 2008
Page 18 of 20
C. FORMER PROJECTS: Failure to adequately maintain any former CDBGIHOME/SHIP funded
projects may result in the delay of processing reimbursement requests for ongoing activities or in the
forfeiture of future CDBGIHOME/SHIP funds.
D. WORK SCHEDULE: The time frame for completion of the outlined activities shall encompass the
dates below:
Milestone Deadline
Offer Intro class 7 times per vear October, 2007-June, 2008
Offer Closing and Maintenance - 3 times October, 2007- June, 2008
Provide One-an-One counseling October, 2007- June, 2008
Attend training for home buvers education October 2007 - June, 2008
Please note that if any of these activities exceed the timeline by two months a revised work schedule
must be submitted to the Housing and Human Services Department at which time the agreement
has to be amended and submitted to BCC for approval.
E. REPORTS: The SPONSOR shall submit detailcd monthly progress reports to HHS outlining the status
of specific activities under the project. Each report must account for the total activity for which the
SPONSOR is rcimbursed with SHIP funds, in part or in whole, and which is required in fulfillmcnt of
their obligations regarding the Project. The progress reports shall be used as an additional basis for
HHS' approval of invoices, etc. for reimburscment. Annually the Participant Information Form will be
used in conjunction with the SHfP Annual Progrcss Report and will be suhmitted to HHS until the
affordability period is met.
F, PAYMENT SCHEDULE:
Payment will be rendered to the organization upon conclusion and documentation of conducting the
class. Documentation shall include the class roster, sign in sheet and cyalHation fElr eacl: j3aIticipant.
Final payment to be tied to reaching the total number of participants,
$1500 per class for 10 classes = $15,000
Payment will be rendcred on a monthly basis for counseling. Documentation to includc individual,
dated qualification sheet and action steps for client.
$50 per one on one counseling for clients = $4100
Attend training for home huyers education to include registration and travel - $;w(,)G $3,1 00
WElrlwhElj3 supj3lies te iHelude copies, printin;;, bOEllcs, or snaeks lifl to $1100
EASF/SHIP
2007 Agreement for
Homebuyer Education & Counseling
Page 11 of 15
EXHIBIT "B"
COLLIER COUNTY HOUSING AND GRANTS
REQUEST FOR PAYMENT
Agenda Item No. 16029
February 12, 2008
Page 19 of 20
SECTION I: REQUEST FOR PAYMENT
SPONSOR Name:
The Empowerment Alliance of S W Florida (EASF)
SPONSOR Address:
750 South Fifth Street, Immokalee. FL 34142
Project Name:
Homebuver Education and Counseling
Project No: SH07-03
Payment Request #
Dollar Amount Requested: $
SECTION II: STATUS OF FUNDS
1, Grant Amount Awarded
$
$
22.200
2, Sum of Past Claims Paid on this Account
3, Total Grant Amount Awarded Less Sum
Of Past Claims Paid on this Account
$
$
$
,
4, Amount of Previous Unpaid Requests
5, Amount of Today's Request
6. Current Grant Balance (Initial Grant
Amount Awarded Less Sum of all
Requests)
$
7, Ifapjllieable amooot held as rctuinage to
date by the COlll'lty, if Rot retained BY
the m.ffi recipient.
I certify that this request for payment has been drawn in accordance with the terms and conditions of the
Agreement between the County and us as the SPONSOR. I also certify that the amount ofthe Request for
Payment is not in excess of current needs.
$
Signature
Date
Title
Authorizing Grant Coordinator
Supervisor
Dept Director
(approval authority under $14,999)
(approval required $15,000 and above)
EASF/SHIP
2007 Agreement for
Homebuyer Education & Counseling
Page ]2 of 15
Page I of I
Agenda Item No. 16029
February 12, 2008
Page 20 of 20
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
Item Number:
Item Summary:
16029
Meeting Date:
Recommendation that the Board of County Commissioners approves, and authorizes its
Chairman to sign, an Amendment to Agreement between Collier County and The
Empowerment Alliance of SW Florida (SHIP Homebuyer Education and Counseling) to
facilitate an overall analysis and evaluation of the education program..
2/12/20089:0000 AM
Prepared By
Rosa Muoz
Grants Management Coordinator
Date
Community Development &
Environmental Services
Financial Admin. & Housing
1/28/20083:54:01 PM
Approved By
Marcy Krumbine
Director
Date
Public Services
Housing & Human Services
1/291200812:17 PM
Approved By
Jeff Klatzkow
Assistant County Attorney
Date
County Attorney
County Attorney Office
1/30/2008 9: 16 AM
A pproved By
Marla Ramsey
Public Services Administrator
Date
Public Services
Public Services Admin.
113012008 10:40 AM
Approved By
OMB Coordinator
Applications Analyst
Date
Administrative Services
Information Technology
1/31120088:33 AM
Approved By
Sherry Pryor
Management & Budget Analyst
Date
County Manager's Office
Office of Management & Budget
1131/20085:11 PM
Approved By
James V. Mudd
Board of County
Commissioners
County Manager
Date
County Manager's Office
2/6120089:59 AM
file://C:\AgendaTest\Export\ I 00-February%20 12,%202008\ l6.%20CONSENT%20AGEND... 2/6/2008