Agenda 02/12/2008 Item #16C 1
Agenda Item No, 16C1
February 12, 2008
Page 1 of 39
EXECUTIVE SUMMARY
Recommendation to accept two Sot!th Florida Water Management District Alternative
Water Supply Grants in the total amount of $1,700,900 for partial funding of the
construction of the Reclaimed Water Transmission Main - Immokalee Road - Phase 1,
Project 74311 and the South Cot!nty Regional Water Treatment Plant 20-MGD Wellfield
Expansion FY08, Project 70892.
OBJECTIVE: To receive Board approval to accept two (2) grant agreements from the South
Florida Water Management District (SFWMD) which will provide partial funding of the
Reclaimed Transmission Main along Immokalee Road, Phase I, Project 74311 up to the amount
of $500,900 and the South County Regional Water Treatment Plant (SCRWTP) 20-MGD
Wellfield Expansion FY08, Project 70892 in the amount of$I,200,000,
CONSIDERATIONS: On May 08, 2007, the Collier County Board of County Commissioners
(BCC) approved submittal of grant applications (Agenda Item 16(C)-2) to the South Florida
Water Management District (SFWMD) under Senate Bill 444 "Alternative Water Supply Grant
Program." Funds in the amount of $1,700,900 were allocated to Collier County by SFWMD to
aid in the construction of the following two projects,
L I!fu:.:.
Reclaimed Water Transmission Main along Immokalee Road - Phase 1 - Project
Number 7431 L Grant amount up to $500,900 (or 40% of project cost, whichever
is less),
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Description: The Reclaimed Transmission Main project will connect the future North
East Water Reclamation Facility (NEWRF) to the County's existing
reclaimed distribution network. Phase 1 is to construct a two mile section
of reclaimed water transmission main along 1mmokalee Road from Collier
Boulevard to the East. Phase I is being constructed in conjunction with a
County Department of Transportation project along a two mile section of
1mmokalee Road, The reclaimed water main will be installed while
construction on the roadway is occurring, The public purpose is to
minimize construction costs and future disturbances in the area.
2, Title: South County Regional Water Treatment Plant (SCRWTP) 20-MGD Wellfield
Expansion FY08 - Project Number 70892, Grant amount of$I,200,000,
Description:
Construct twenty-three (23) Hawthorn Zone 1 Wells to provide an
additional yield of 12 MGD of finished water, for a total of20 MGD at the
SCRWTP, The public purpose is to provide a reliable raw water supply
for the reverse osmosis expansion ofthe SCR WTP,
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Staff is now in receipt of the contract agreements for each of these projects. The contracts are to
be executed and returned to SFWMD for final processing,
Agenda Item No, 16C1
February 12, 2008
Page 2 of 39
FISCAL IMPACT: A revenue of up to $1,700,900 (or 40% of project cost, whichever is less)
will be realized upon completion of the work associated with the agreements, It is anticipated
that this will occur during FY 08, The sources of matching funds are water and sewer impact
fees (funds 411 and 413), A budget amendment for the Reclaimed Transmission Main along
lmmokalee Road - Phase] was approved by the BCC on November 13, 2007, Item 16(C)-3,
The South County Regional Water Treatment Plant 20-MGD Well field Expansion budget was
approved by the BCC on July 25, 2006, Item 10(P) and is included in the FY08 budget approved
by the BCC on September 20,2007,
GROWTH MANAGEMENT IMPACT: These projects are consistent with the 2005
Wastewater Master Plan Update adopted by the Board of Collier County Commissioners on June
6, 2006, under Item 10(B), These grants will support the impact fee projects that are consistent
with and will further the Goals, Objectives, and Policies of the Collier County Growth
Management Plan,
RECOMMENDA nON: That the Board of County Commissioners, Ex-officio the Governing
Board of the Collier County Water-Sewer District:
L Accept the following grant agreements from the South Florida Water Management
District
a, Agreement No, 4600001144 - Reclaimed Transmission Main -Immokalee Road
_ Phase I up to the amount of $500,900 (or 40% of project cost, whichever is
less),
b, Agreement No, 4600001270 - South County Regional Water Treatment Plant 20-
MGD Wellfield Expansion FY08 in the amount of $1,200,000,
2, Authorize the chairman to execute the agreements,
PREPARED BY:
Department
Nathan Beals, Associate Project Manager, Public Utilities Engineering
Page lof2
Agenda Item No, 16C1
February 12, 2008
Page 3 of 39
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
Item Number:
Item Summary:
16Cl
Meeting Oate:
Recommendation to accept two South Florida Water Management District Alternative Water
Supply Grants in the total amount of $1,700,900 for partial funding of the construction of the
Reclaimed Water Transmission Main - lmmokalee Road Phase 1, Project 74311 and the
South County Regional Water Treatment Plant 20-MGD Wellfield Expansion FY08, Project
70892
2/12/20089:00:00 AM
Prepared By
Nathan Beals
Project Manager
Date
Public Utilities Division
Public Utilities Engineering
111161200712:40:45 PM
Approved By
Phil E. Gramatges, P.E.
Sr. Project Manager
Date
Public Utilities
Public Utilities Engineering
1111612007 12: 50 PM
Approved By
Marlene J. Foord
Grants Coordinator
Date
Administrative Services
Administrative Services Admin.
11/20/20079:55 AM
Approved By
Diana Dueri
Project Manager
Date
Public Utilities
Public Utilities Engineering
11/20/20072:03 PM
Approved By
G, George Yilmaz
WasteWater Director
Date
Public Utilities
WasteWater
1/111200811:29 AM
Approved By
Ronald F. Dillard. P .E.
Senior Project Manager
Date
Pubiic Utilities
Public Utilities Engineering
1/11/20081:11 PM
Approved By
Thomas Wides
Operations Director
Date
Public Utilities
Public Utilities Operations
1f17f2008 4:56 PM
Approved By
Paul Mattausch
Water Director
Date
Public Utilities
Water
1/18/20087:41 AM
Approved By
Scott R. Teach
Assistant County Attorney
Date
file://C :\AgendaTestlExport\ 1 OO-F ebruary%20 12,%202008\ 16, %20CONS ENT%20AGEND '" 2/6/2008
Page 2 of2
Agenda Item No, 16C1
February 12, 2008
Page 4 of 39
County Attorney
County Attorney Office
1/2312008 1 :22 PM
Approved By
Roy B. Anderson, P .E.
Public Utilities Engineering Director
Date
Public Utilities
Public Utilities Engineering
1/24120084:43 PM
Approved By
James W. DeLony
Public Utilities Administrator
Date
Public Utilities
Public Utilities Administration
1128/20089:01 AM
Approved By
OMS Coordinator
Applications Analyst
Date
Administrative Services
Information Technology
1/29/200810:33 AM
Approved By
Susan Usher
Senior Management/Budget Analyst
Date
County Manager's Office
Office of Management & Budget
21312008 4:40 PM
Approved By
James V. Mudd
Board of County
Commissioners
County Manager
Date
County Manager's Office
213/2008 6:44 PM
fi1e://C :\AgendaTest\Export\ 1 OO-F ebruary%20 12, %202008\ 16, %20CONSENT%20AGEND '" 2/6/2008
Agenda Item No, 16C1
February 12, 2008
Page 5 of 39
RESOLUTION NO. 2008 -
A RESOLUTION BY THE BOARD OF COUNTY COMMISSIONERS, COLLIER
COUNTY, FLORIDA, APPROVING, AND AUTHORIZING ITS CHAIRMAN TO
EXECUTE, TWO SOUTH FLORIDA WATER MANAGEMENT DISTRICT
ALTERNATIVE WATER SUPPLY GRANT AGREEMENTS UP TO A TOTAL
AMOUNT OF $1,700,900 (OR 40% OF PROJECT COST, WHICHEVER IS LESS) FOR
PARTIAL FUNDING OF THE CONSTRUCTION OF THE RECLAIMED WATER
TRANSMISSION MAIN - IMMOKALEE ROAD - PHASE I, PROJECT 743II AND
THE SOUTH COUNTY REGIONAL WATER TREATMENT PLANT 20-MDG
WELLFIELD EXPANSION FY08, PROJECT 70892,
WHEREAS, at the February 12, 2008, meeting of the Board of County Commissioners
the Board approved two South Florida Water Management District (the "District") Alternative
Water Supply Grants up to a total amount of $1,700,900 (or 40% of project cost, ,....hichever is
less) for partial funding of the construction of the Reclaimed Water Transmission Main -
lmmokalee Road - Phase 1, Project 74311, the construction of the South County Regional Water
Treatment Plant 20-MGD Wellfield Expansion FY08, and authorized the Board of County
Commissioners, through its Chairman, to enter into two agreements accepting the grants with the
District; and
WHEREAS, the District requires the Board provide a resolution memorializing and
confirming the Board's aforementioned affirmative vote to approve the agreements and its
authorization for the Chairman to execute the agreements;
NOW, THEREFORE. BE IT RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS OF COLLIER COUNTY, FLORIDA. that;
On February 12, 2008, the Board of County Commissioners approved by majority vote
the aforementioned Agreements and authorized its chairman, Tom Henning, to execute same.
A certified copy ofthi5 Resolution will be forwarded by the Collier County Clerk to the
District.
THIS RESOLUTION ADOPTED after motion, second, and majority vote favoring
same, this 12th day of February, 2008.
ATTEST:
DWIGHT E, BROCK, Clerk
BOARD OF COUNTY COMMISSIONERS
OF COLLIER COUNTY, FLORIDA
By:
By:
TOM HENNING, Chairman
, Deputy Clerk
Approved as to form and legal sutliciency:
Scott R. Teach,
Managing Assistant County Attorney
L. ~i..16C1
\In lut ' 2008
ag of 39
,
SOUTH FLORIDA WATER MANAGEMENT DISTRICT
2007 - 2008 ALTERNATIVE WATER SUPPLY
FUNDING PROGRAM
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Recipient: Collier County Public Utilities
Recipient's Project Manager:
Dayne Atkinson
Address: 3301 East Tamiami Trail, Bldg, H
Naples, FL 34112
Telephone No: (239) 530-5337
Fax No: (239) 530-5378
SFWMD Project Manager: Greg Mallinger
Telephone No.: (561) 682-6727
E-mail Address: gmallin@sfwmd,gov
Fax No. (561) 682-5242
Contract Specialist: Betty Thayer
Telephone No.: (561) 682-6011
Fax No.: (561) 682-5117
Address:
3301 Gun Club Road
West Palm Beach, FL 33406
Insurance: Not Applicable
Federal Employer Identification Number: 59-6000558
Project Title: FY2008 AWS - Project # LWC-45
Description: Reclaimed Transmission Main Along lrnmokalee Road - Phase I
Agreement No. 4600001144, Page 1 of 11
Agenda Item No, 16C1
February 12, 2008
Page 7 of 39
This Agreement is entered into between "the Parties," the South Florida Water Management
District, the "District", and the undersigned party, hereinafter referred to as the "Recipient."
The Recipient warrants and represents that it has no obligation or indebtedness that would
impair its ability to fulfill the terms and conditions of this Agreement, and shall abide by all
legal, financial and reporting requirements, such as matching funds and final reports for all
funding received by the Recipient from the District,
ARTICLE 1 - PROJECT
1,1 The Recipient shall, to the satisfaction of the District, fully and timely construct and
perform all work items described in the "Statement of Work," attached hereto as Exhibit
"A", hereinafter referred to as the "Project", and made a part of this Agreement.
1.2 As part of the de1iverables to be provided by the Recipient under this Agreement, the
Recipient shall substantiate, in whatever form reasonably requested by the District, any
supporting documentation utilized as a basis for payment by the District, This paragraph
shall survive the expiration or termination of this Agreement.
1.3 Attached to this Agreement are the following exhibits which are incorporated herein:
Exhibit A
Exhibit B
Exhibit C
Exhibit D
Statement of Work
Payment and Deliverable Schedule
Reporting Form
Federal/State Funding Resources
ARTICLE 2 - TERM OF THE AGREEMENT
2,1 The period of performance of this Agreement shall be the dates noted on the first page of
this Agreement.
2.2 The Parties agree that time is of the essence in the performance of each and every
obligation under this Agreement,
ARTICLE 3 -COMPENSATION / CONSIDERATION
3,1 As consideration for the Project required by this Agreement, the District shall pay the
Recipient the funding amount as specified on page one of this Agreement, Such amount
is not to exceed the specified amount and therefore, no additional consideration shall be
authorized, The Recipient shall provide at least sixty percent (60%) of the Project's
construction cost, unless a different amount is authorized pursuant to s, 373.l961(3)(e),
Florida Statutes. The District will make funding payments only to reimburse for work
completed between October 1, 2007 and August 29, 2008,
3.2 The Recipient assumes sole responsibility for all work which is performed pursuant to
Exhibit "A", By providing funding hereunder, the District does not make any warranty,
Agreement No, 4600001144, Page 2 of 11
Agenda Item No, 16C 1
February 12, 2008
Page 8 of 39
guaranty or any representation whatsoever regarding any of the work performed
hereunder, including but not limited to, the adequacy or sufficiency of all or any part of
work described in Exhibit "A",
3,3 The Recipient hereby agrees not to use District funding for any work associated with the
research, design and permitting aspects of the Project District funds shall only be used for
the construction activities described in Exhibit "A",
3,4 The Recipient agrees to reimburse the District funds provided through this Agreement
for facilities (i.e, test/production wells, etc,) that do not become an operational component
of the overall alternative water supply facility within the timeframe established in the
proposal. Notwithstanding anything in this Agreement to the contrary, this paragraph shall
remain in full force and effect for ten (10) years from the date of contract executioD,
3.5 Notwithstanding any provIsIOns of this Agreement to contrary, the District reserves the
right, without financial or other penalty or obligation, to (I) cancel this contract and/or (2)
reduce the amount of funding to be provided by the District pursuant to this Agreement in
the event that the District does not receive all or any part of the $18,000,000 state
appropriation for alternative water supply from the State of Florida as provided in the State's
2008 fiscal year budget (SB 2800/Ch, 2007-72, Laws of Florida), The Recipient shall
indemnifY and hold the District, its officers, directors board members, agents assigns and
employees, from liability, claims, damages, losses or costs should the District cancel this
Agreement or reduce the funding amounts in this contract pursuant to this paragraph,
subject to the limitations set forth in Section 768.28 Florida Statute,
ARTICLE 4 - FUNDING PAYMENTS AND REPORTING
4, I The District shall make payment to the Recipient upon completion and acceptance of the
final deliverable(s) as described in the "Payment and Deliverable Schedule", attached
hereto as Exhibit "B". On or before August 29, 2008, the Recipient shall provide a
completed Project Summary Final Report, attached hereto as Exhibit "c", Concurrent with
delivery of the final deliverable(s), the Recipient shall provide certification that all
construction has been completed in accordance with Exhibit "A" of this Agreement.
4,2 The Recipient's invoice(s) shall reference the District's Agreement Number and shall be
sent to the following address:
South Florida Water Management District
ATTN: Accounts Payable
PO Box 24682
West Palm Beach, FL 33416-4682
The Recipient shall not submit an invoice to any other address at the District. In order to
expedite the invoice review and approval process, the Recipient also shall submit an
electronic copy of each invoice to the Project Manager, The Recipient invoices shall
contain the backup documentation necessary (e,g" contractor invoices) for the Project
Agreement No, 4600001144, Page 3 of 11
Agenda Item No, 16C1
February 12, 2008
Page 9 of 39
Manager to be able to ascertain clearly that each final deliverable in the invoice has been
substantially complete.
4,3. Upon completion of the Project, any data that was generated during the performance of the
Project shall be submitted to the District upon request.
New Well Construction Projects: For projects involving construction of new wells, the
Recipient shall:
L Submit design of well construction and testing programs to the District for review and
comment prior to implementation, The Recipient shall integrate the District's
comments into the final testing plan where feasible,
2. Submit all pertinent well information collected during well construction and testing
(i.e" depths, cuttings descriptions, geophysical logs, aquifer test data, etc,), as available,
Submissions shall be provided electronically as specified by the District.
3, If the final location of the welles) varies from the original location specified in the
Consumptive Use or other permit or permit applications, the Recipient shall provide
the Project Manager with written proof that the appropriate permitting agency contact
is aware of and agrees with the changes.
The data shall be archived in the District's permanent database and available to the public,
Please contact Emily Richardson (561) 682-6824, Emilv.Richardsonlqlsfwmd,gov, for
instructions on submitting data,
4,4 The Recipient shall provide to the District regular project update/status reports by
December 1, 2007, February 1, 2008; April 1, 2008; and June 1, 2008, Reports shall
provide detail on the progress of the Project and outline any potential issues affecting
Project completion or overall schedule, Status reports may be submitted in any form agreed
to by District project manager and the Recipient, and may include emails, memos, and
letters,
4.5 In accordance with Section 373,0361 (7) (b) of the Florida Statutes, the Recipient shall
provide an annual status update to the District detailing the progress of the Project.
ARTICLE 5 - CONTRACT MANAGEMENT
5,] The Parties shall direct all matters arising in connection with the performance of this
Agreement to the attention of the Project Manager for attempted resolution or action, The
Project Manager shall be responsible for overall coordination and oversight relating to the
performance of this Agreement.
5.2 All notices, demands or other communications regarding this Agreement, other than those
set forth in paragraph 4,2 above, shall be in writing and forwarded to the attention of both
the Project Manager and the Contract Specialist noted on the first page of this Agreement
by certified mail, return receipt requested,
Agreement No, 4600001144, Page 4 of 11
Agenda Item No, 16C1
February 12, 2008
Page 10 of 39
5.3 Should either Party change its address, written notice of such new address shall promptly
be sent to the other Party,
5,4 All correspondence to the District under this Agreement shall reference the District's
Agreement Number.
ARTICLE 6 - TERMINATION / REMEDIES
6, I It is the policy of the District to encourage good business practices by requiring recipients
to materially perform in accordance with the terms and conditions of the Agreement In
accordance with Chapter 40E-7, Part II of the Florida Administrative Code, "Material
Breach" is defined as any substantial, unexcused non-performance by failing to perform an
act that is an important part of the transaction or performing an act inconsistent with the
terms and conditions of the Agreement
If the Recipient materially fails to fulfill its obligations under this Agreement, the District
will provide written notice of the deficiency by forwarding a Cure Notice citing the specific
nature of the material breach, The Recipient shall have thirty (30) days to cure the breach,
If the Recipient fails to cure the breach within the thirty (30) day period, the District shall
issue a Termination for Default Notice, Once the District has notified the Recipicnt that it
has materially breached its contract with the District, by sending a Termination for Default
Notice, the District's Governing Board shall determine whether the Recipient should be
suspended from doing future work with the District, and if so, for what period of time, The
District's Governing Board will consider the factors detailed in Chapter 40E-7, Part II of
the Florida Administrative Code in making a determination as to whether a Recipient
should be suspended, and if so, for what period of time, Should the District terminate for
default in accordance with this provision, the District shall be entitled to recover
procurement costs in addition to all other remedies under law and/or equity,
6.2 The District may terminate this Agreement at any time for convenience upon thirty (30)
calendar days prior written notice to the Recipient The performance of work under this
Agreement may be terminated by the District in accordance with this clause in whole, or
from time to time in part, whenever the District shall determine that such termination is in
the best interest of the District Any such termination shall be effected by delivery of a
Notice of Termination to the Recipient, specifying the extent to which performance of
work under the Agreement is terminated, and the date upon which such termination
becomes effective, In the event of termination, the District shall compensate the Recipient
for all authorized and accepted work performed through the termination date, The District
shall be relieved of any and all future obligations hereunder, including but not limited to,
lost profits and consequential damages under this Agreement The District may withhold
all payments to the Recipient for such work until such time as the District determines the
exact amount due to the Recipient,
6.3 In the event a dispute arises, which the Project Managers cannot resolve between
themselves, the Parties shall have the option to submit to non-binding mediation, The
mediator or mediators shall be impartial, shall be selected by the Parties, and the cost of the
Agreement No, 4600001144, Page 5 of II
Agenda Item No, 16C1
February 12, 2008
Page 11 of 39
mediation shall be borne equally by the Parties. The mediation process shall be confidential
to the extent permitted by law,
6.4 Notwithstanding anything in this Agreement to the contrary, the District reserves the right
to terminate this Agreement immediately without notice in the event any of the
representations contained in the Recipient's project proposal are found to be false or if the
Recipient fails to complete the construction and performance of all work items described
in Exhibit A, Statement of Work,
ARTICLE 7 - RECORDS RETENTION
7,1 The Recipient shall maintain records and the District shall have inspection and audit rights
as follows:
A. Maintenance of Records, The Recipient shall maintain all financial and non-financial
records and reports directly or indirectly related to the negotiation or performance of
this Agreement, including supporting documentation for any service rates, expenses,
research or reports, Such records shall be maintained and made available for inspection
for a period of five (5) years from completing performance and receiving final payment
under this Agreement.
S. Examination of Records, The District or designated agent shall have the right to
examine in accordance with generally accepted governmental auditing standards all
records directly or indirectly related to this Agreement, Such examination may be
made only within five (5) years from the date of final payment under this Agreement
and upon reasonable notice, time and place,
c. Extended Availabilitv of Records for Legal Disputes, In the event the District should
become involved in a legal dispute with a third party arising from performance under
this Agreement, the Recipient shall extend the period of maintenance for all records
relating to this Agreement until the final disposition of the legal dispute, All such
records shall be made readily available to the District,
D, Periodic Audits, The District shall perform audits periodically to ensure funding
objectives are being met.
7.2 Whenever the District's contribution includes state or federal appropriated funds, the
Recipient shall, in addition to the inspection and audit rights set forth in Article 7,1 above,
maintain records and similarly require each subcontractor to maintain and allow access to
such records in compliance with the requirements of the Florida State Single Audit Act and
the Federal Single Audit Act, as follows:
A. Maintenance of Records: The District shall provide the necessary information to the
Recipient as set forth in Exhibit "D,"
B. The Recipient shall maintain all financial/non-financial records through:
(I) Identification of the state or federal awarding agency, as applicable
Agreement No, 4600001144, Page 6 of 11
Agenda Item No, 16C1
February 12, 2008
Page 12 of39
(2) Project identification information included in the Catalog of State Financial
Assistance (CSF A) or the Catalog of Federal Financial Assistance (CFDA), as
applicable
(3) Audit and accountability requirements for state projects as stated in the Single
Audit Act and applicable rules of the Executive Office of Governor, rules of the
Chief Financial Officer and rules of the Auditor General and the State Projects
Compliance Supplement
(4) Audit/accountability requirements for federal projects as imposed by federal
laws and regulations
(5) Submission of the applicable single audit report to the DISTRICT, as
completed per fiscal year
C. Examination of Records: The District or designated agent, the state awarding agency,
the state's Chief Financial Officer and the state's Auditor General and/or federal
awarding agency shall have the right to examine the Recipient's financial and non-
financial records to the extent necessary to monitor the Recipient's use of state or
federal financial assistance and to determine whether timely and appropriate corrective
actions have been taken with respect to audit findings and recommendations which
may include onsite visits and limited scope audits,
ARTICLE 8 - ST ANDARDS OF COMPLIANCE
8.1 The Recipient, its employees, subcontractors or assigns, shall comply with all applicable
federal, state and local laws and regulations relating to the performance of this Agreement.
The District undertakes no duty to ensure such compliance, but will attempt to advise the
Recipient, upon request, as to any such laws of which it has present knowledge,
82 The laws of the State of Florida shall govern all aspects of this Agreement. In the event it
is necessary for either party to initiate legal action regarding this Agreement, venue shall
be in the Fifteenth Judicial Circuit for claims under state law and in the Southern District of
Florida for any claims, which are justifiable in federal court,
83 The Recipient shall allow public access to all Project documents and materials in
accordance with the provisions of Chapter 119 of the Florida Statutes, Should the
Recipient assert any exemptions to the requirements of Chapter 119 and related Statutes,
the burden of establishing such exemption, by way of injunctive or other relief as provided
by law, shall be upon the Recipient,
8,4 Pursuant to Section 216347 of the Florida Statutes, the Recipient is prohibited from the
expenditure of any funds under this Agreement to lobby the Legislature, the judicial
branch or another state agency,
85. The Recipient has obtained, at its sole expense, all necessary licenses, authorizations and
permits from the appropriate private party or federal, state, municipal or local agency, and
other governmental approvals, prior to commencing performance of this Agreement. The
Recipient agrees to comply with the terms and conditions of all permits,
Agreement No, 4600001144, Page 7 of 11
Agenda Item No, 16C1
February 12, 2008
Page 13 of 39
S,6 The Recipient hereby assures that no person shall be excluded on the grounds of race,
color, creed, national origin, handicap, age or sex, from participation in, denied the benefits
of, or is otherwise subjected to discrimination in any activity under this Agreement. The
Recipient shaH take all measures necessary to effectuate these assurances.
S,7 Pursuant to Section 287.133 of the Florida Statutes, a person or affiliate who has been
placed on the convicted vendor list may not submit a bid, proposal, or reply to a request to
provide any goods or services related to the construction of the Project contemplated
herein, Recipient also assures that it is not on the District's Suspension of Contractors
List, Recipient agrees to include a provision to this effect in aH requests for proposals and
subcontracts related to construction of this Project
8,S A Recipient who operates a public water supply utility shaH, by June 1, 2008 adopt a rate
structure that wiH promote the conservation of water and promote the use of water from
alternative water supplies and shall provide the District with a copy of such adopted rate
structure on or before August 29, 2008,
8.9 Recipient of funds for a reuse project shall provide a status report by August 29, 200S
addressing the following issues: (1) accounting of reclaimed water usage and method used
(meters, etc,); (2) aH rates and charges for reclaimed water; (3) the status of implementing
public education programs to inform the public about water issues, water conservation and
the importance and proper use of reclaimed water; and (4) providing the District with the
location of each reuse facility owned by the Recipient,
8.10 This paragraph shaH remain in full force and effect for twenty (20) years from the date of
contract execution, After construction is completed on the Project, the Recipient shall
continuously operate the Project as described in the Project proposal and consistent with
the applicable water use permit(s), In the event the Project is not operated in accordance
with these requirements, the District may cease funding for this Project and any future
Projects proposed by the Recipient All other provisions of this contract shall terminate on
September 30, 2008.
8,11 Recipient shaH implement a public education program to inform the public about the
environmental and other public benefits of the Alternative Water Supply project and shall
provide the District with a copy of such public education program on or before August 29,
2008,
ARTICLE 9 - INDEMNIFICATION AND INSURANCE
9.1 For value received, which is hereby acknowledged, the Recipient shall, subject to the
limits permitted in Florida Statue 76S.28, defend, indemnify, save, and hold the District,
its officers, directors, board members, agents, assigns, and employees harmless from
liabilities, damages, losses, and costs, including but not limited to reasonable attorney's
fees, to the extent caused by the negligence, recklessness or intentionally wrongful conduct
of the Recipient and other persons employed or utilized by the Recipient in the
performance of the Agreement, The District shaH have the right to approve counsel
selected by the Recipient to defend the District in the event the District is named in any
Agreement No, 4600001144, Page 8 of 11
Agenda Item No, 16C1
February 12, 2008
Page 14 of 39
legal action, Pursuant to section 768.28, Florida Statutes, nothing herein shall require
Grantee to be liable for intentional or reckless acts or for actions committed in bad faith or
malicious purpose or in a manner exhibiting wanton and willful disregard of human rights,
safety, or property, However, nothing contained here shall constitute a waiver by the
Recipient of its sovereign immunity or the provisions ofF.S, 768.28,
The Recipient further acknowledges that it is solely responsible for ensuring its
compliance and the compliance of its subcontractors, suppliers, agents, assigns, invitees
and employees with the terms of this Agreement. This paragraph shall survive the
expiration or termination of this Agreement
ARTICLE 10 - RELATIONSHIP BETWEEN THE PARTIES
10, I The Recipient shall be considered an independent contractor and neither party shall be
considered an employee or agent of the other party, Nothing in this Agreement shall be
interpreted to establish any relationship other than that of an independent contractor
between the parties and their respective employees, agents, subcontractors, or assigns
during or after the performance of this Agreement, Both parties are free to enter into
contracts with other parties for similar services,
10.2 The Recipient shall not assign, delegate or otherwise transfer its rights and obligations as
set forth in this Agreement without the prior written consent of the District Any attempted
assignment in violation of this provision shall be Dull and void,
10.3 It is the intent and understanding of the Parties that this Agreement is solely for the benefit
of the Recipient and the District. No person or entity other than the Recipient or the
District shall have any rights or privileges under this Agreement in any capacity
whatsoever, either as third party beneficiary or otherwise,
ARTICLE 11 - GENERAL PROVISIONS
1 U Notwithstanding any provisions of this Agreement to the contrary, the Parties shall not be
held liable for any failure or delay in the performance of this Agreement that arises from
fires, floods, strikes, embargoes, acts of the public enemy, unusually severe weather,
outbreak of war, restraint of government, riots, civil commotion, force majeure, act of God
or for any other cause of the same character, which is unavoidable through the exercise of
due care and beyond the control of the Parties, Failure to perform shall be excused during
the continuance of such circumstances, but this Agreement shall otherwise remain in
effect This provision shall not apply if the Statement of Work, Exhibit "A" of this
Agreement specifies that performance by the Recipient is specifically required during the
occurrence of any of the events herein mentioned,
11.2 Any inconsistency in this Agreement shall be resolved by giving precedence in the
following order:
(a) Terms and Conditions outlined in Articles 1-11
Agreement No, 4600001144, Page 9 of 11
Agenda Item No, 16C1
February 12, 2008
Page 15 of39
(b) Exhibit "A" Statement of Work
(c) All other exhibits, attachments and documents specifically incorporated herein by
reference
11.3 Failures or waivers to insist on strict performance of any covenant, condition, or provision
of this Agreement by the Parties, their successors and assigns shall not be deemed a waiver
of any of its rights or remedies, nor shall it relieve the other Party from performiDg any
subsequent obligations strictly in accordance with the terms of this Agreement No waiver
shall be effective unless in writing and signed by the Party against whom enforcement is
sought Such waiver shall be limited to provisions of this Agreement specifically referred
to therein and shall not be deemed a waiver of any other provision. No waiver shall
constitute a continuing waiver unless the writing states otherwise,
11A Should any term or provision of this Agreement be held, to any extent, invalid or
unenforceable, as against any person, entity or circumstance during the term hereof, by
force of any statute, law or ruling of any forum of competent jurisdiction, such invalidity
shall not affect any other term or provision of this Agreement, to the extent the Agreement
shall remain operable, enforceable and in full force and effect to the extent permitted by
law.
11.5 This Agreement may be amended only with the written approval of the Parties,
11.6 This Agreement states that all publicity/public awareness media shall be jointly planned by
the Recipient and the District and any and all materials, events, or endorsements arising
out of this award shall require prior District approval.
11.7 This Agreement states the entire understanding and Agreement between the Parties and
supersedes any and all written or oral representations, statements, negotiations or
Agreements previously existing between the Parties with respect to the subject matter of
this Agreement The Recipient recognizes that any representations, statements or
negotiations made by District staff do not suffice to legally bind the District in a
contractual relationship unless they have been reduced to writing and signed by an
authorized District representative, This Agreement shall insure to the benefit of and shall
be binding upon the parties, their respective assigns, and successors in interest
11.8 This Agreement is subject to and governed by the provisions applicable to it contained in
sections 373,0831 and 373.1961, Florida Statutes (2004), as amended by Chapter No,
2005-291 (SB 444, Laws of Florida),
Agreement No, 4600001144, Page 10 of 11
Agenda Item No, 16C1
February 12, 2008
Page 16 of 39
IN WITNESS WHEREOF, the Parties or their duly authorized representatives hereby execute
this Agreement on the date written below,
SOUTH FLORIDA WATER MANAGEMENT DISTRICT,
BY ITS GOVERNING BOARD
By:
Frank Hayden, Procurement Director
Date:
SFWMD Procurement Approved:
By: li1j~ilI11j\,~
Date: /1 /; /~ "7
, ,
SFWMD Office of Counsel Approved:
By:
Date:
Entity's Legal Name:
By Authorized Official:
Printed Name:
Title:
Date:
Agreement No, 4600001144, Page 11 of II
-
Exhibit "A"
Statement of Work
Agenda Ite'm No, 16C1
February 12, 2008
Page 17 of39
Reclaimed Transmission Main -lmmokalee Road - Phase I
CoUier County
~ IntroductionlBackground
Collier County has identified the need to construct the new North East Water Reclamation Facility
(NEWRF) to serve the County's North East service area. The facility is expected to be online in 201]
with a rated capacity of 4.0 MGD. The ultimate capacity of the NEWRF is expected to be 20 MOD by
2026,
The Reclaimed Transmission Main project will involve the construction of a 24-inch HOPE transmission
main to connect the NEWRF to the County's existing reclaimed water distribution network. Phase I is
being conducted in conjunction with a County Department of Transportation project along a two mile
section of ]mmokalee Road, The reclaimed water main will be installed while construction on the
roadway is occurring, as to minimize construction costs and future disturbances in the area. Future phases
of the project will include the construction of additional sections of transmission main, with completion
of the project anticipated in 20] I to coincide with the start-up of the NEWRF.
B. Objectives
The objective off the Reclaimed Transmission Main project is to construct a reclaimed water pipeline to
connect the future North East Water Reclamation Facility to Collier County's existing reclaimed water
distribution network,
C. Scope of Work
Collier County will install a two mile section of 24-inch HOPE reclaimed water transmission main along
Immoka1ee Road in the vicinity of the Heritage Bay development.
D. Work Breakdown Structure
The work breakdown structure associated with this project is described below. Note that if the project is
completed prior to the due date of a Status Report (Tasks 1-4), then the Status Report shall be replaced by
the Final Report and subsequent Status Reports shall not be required.
Task I - Status Report: Recipient shall submit to the project manager a status report summarizing
progress made to date, issues of concern potentially affecting project perfonnance, and any other
information pertinent to the project.
Delivery Date: December 1, 2007
Task 2 - Status Report: Recipient shall submit to the project manager a status report summarizing
progress made to date, issues of concern potentially affecting project perfonnance, and any other
information pertinent to the project.
Delivery Date: February 1,2008
Task 3 - Statos Report: Recipient shall submit to the project manager a status report summarizing
progress made to date, issues of concern potentially affecting project perfonnance, and any other
information pertinent to the project.
Delivery Date: April 1,2008
Page I of2, Exhibit "A" to Agreement No, 4600001144
Agenda Item No, 16C1
February 12, 2008
Task 4 _ Status Report: Recipient shall submit to the project manager a status report summli'rrBllg 8 of 39
progress made to date, issues of concern potentially affecting project performance, and any other
infonnation pertinent to the project.
Delivery Date: June 1, 2008
Task 5 _ Recipient shall install 0.5 miles of 24-inch HDPE reclaimed water main along lmmokalee
Road,
Delivery Date: August 29, 2008
Task 6 _ Recipient shall install 0,5 miles of 24-inch HDPE reclaimed water main along lmmokalee
Road.
Delivery Date: August 29, 2008
Task 7 - Recipient shall install 05 miles of 24-inch HDPE reclaimed water main along lmmokalee
Road.
Delivery Date: August 29, 2008
Task 8 - Recipient shall install 0.5 miles of 24-inch HDPE reclaimed water main along Imrnokalee
Road,
Delivery Date: August 29,2008
Task 9 - Final Report: Recipient shall submit to the project manager a Final Project Report
summarizing all work perfonned during the course of the project.
Delivery Date: August 29,2008
Page 2 of2, Exhibil"A" 10 Agreement No. 4600001144
Agenda Item No, 16C1
February 12, 2008
Page 19 of 39
EXHIBIT "B"
SUMMARY SCHEDULE OF TASKS AND DELIVERABLES
. The schedule set forth below Is based on a one (1) year agreement from October 1, 2007 to
September 30, 2006,
. Total payment by the District to Collier County Utilities shall not exceed the amount of $500,900,
Payment shall be made following receipt and acceptance by the District of project deliverables in
accordance with the schedule set forth below, The Recipient hereby agrees to provide the District
all deliverables, data, and Information described In the Statement of Work,
. Invoices for completed deliverables shall be submitted to the DIstrict for payment by August 29,
2006, However, the Recipient is encouraged to arrange for deliverable inspection and invoice as
soon as a deliverable has been completed,
. Reporting requirements are also part of this exhibit The Recipient shall provide regular project
update/status reports by December 1, 2007; February 1, 2006; April 1, 2006; and June 1, 2006,
Reports will provide detail on the progress of the project and outline any potential issues affecting
project completion or overall schedule, Status reports may be submitted in any form agreed to by the
District Project Manager and the Recipient, and could include emails, memos, and letters,
. If the total consideration for this Agreement Is subject to multi-year funding allocations, funding for
each applicable fiscal year of this Agreement will be subject to Goveming Board budgetary
appropriation, In the event the District does not approve funding for any subsequent fiscal year, this
Agreement shall terminate upon expenditure of the current funding, notwithstanding other provisions
in this Agreement 10 the contrary,
1 Status Report NIA December 1, 2007 NIA
2 Status Report N/A February 1, 2006 NlA
3 Status Report N/A April 1 , 2006 NIA
4 Status Report NIA June 1, 2006 NIA
Install 0,5 miles of 24-inch HOPE August29,2006
5 reclaimed water main along N/A $125,225
Immokalee Road
Install 0,5 miles of 24-inch HOPE August 29, 2006
6 reclaimed water main along NIA $125,225
Immokalee Road
Install 0.5 miles of 24-inch HOPE August 29, 2006
7 reclaimed water main along NIA $125,225
Immokalee Road
Install 0,5 miles of 24-inch HOPE August 29, 2006
6 reclaimed water main along N/A $125,225
Immokalee Road
9 Final Project Report N/A August 29, 2006 N/A
TOTAL DISTRICT PAYMENT $500,900
Total Construction Cost This Phase $1,350,000
Page 1 of2, Exhibit "B" to Agreement No, 4600001144
Agenda Item No, 16C1
February 12, 2008
Page 20 of 39
. The deadline for the final Invoice submittal Is August 29, 2008, However, this Invoice could be submitted
before August 29, 2008
- Final payment is based on the total estimated construction cost lhIs phase, An actual cost les. than the estimated
cost may resuR In a reduced final payment
If the project includes well drilling and testing, deliverables must include copies of all hydrogeologic data
COllected In the COUnle of drilling and testing, in the SFWMD specified format. An electronic copy of the
SFWMD specified format is available via email. Contact the appropriate SFWMD Project Manager to
request one,
Page 2 of2, Exhibit "B" to AgrccmentNo, 4600001 144
EXHIBIT "C"
REPORTING FORM
Agenda Item No, 16C1
February 12, 2008
Page 21 of 39
Project Summary Final Report - FY 2008
Project Manager
Project Name
SFWMD Contract Number
Project Owner
Describe Project constructed:
Type of
Alternative Water
Supply
Quantity of Water Made Available
(MGD) U on Com letion of This Phase
Pro osed Actual
Construction Duration
Start
Finish
District fundin hase $ $
Local funds $ $
Other funding source
From: $ $
TOTAL
Attach map and photo(s) of project on CD, if available. The District will make funding payments only to
reimburse for work completed between October 1, 2007 and August 29, 2008.
To the best of my knowledge, the above information is correct
Chief Financial Officer
_ Project Manager
Page 1 of 1, Exhibit "e" to Agreement No, 4600001144,
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AORImN?At~1
~ ~~~~
SOUTH FLORIDA WATER MANAGEMENT DISTRICT
2007 - 2008 ALTERNATIVE WATER SUPPLY
FUNDING PROGRAM
Recipient: Collier County Public Utilities
Recipient's Project Manager:
Ron Dillard
Address: 3301 East Tamiami Trail, Bldg, H
Naples, FL 34112
Telephone No: (239) 530-5338
Fax No: (239) 530-5378
SFWMD Project Manager: Max Guerra
Telephone No.: (239) 263-7615
'i;-mail Address: mguerra@sfwmd,gov
Fax No. (561) 682-5242
Contract Specialist: Betty Thayer
Telephone No.: (561) 682-6011
Fax No.: (561) 682-5117
Address:
3301 Gun Club Road
West Palm Beach, FL 33406
Insurance: Not Applicable
Federal Employer Identification Number: 59-6000558
Project Title: FY2008 AWS - Big Cypress Basin
Descri tion: South Coun Re ional Water Treatment Plant 20-MGD Wellfield Ex ansion FY08
Agreement No, 4600001270, Page 1 of 11
Agenda Item No, 16C1
February 12, 2008
Page 24 of 39
This Agreement is entered into between "the Parties," the South Florida Water Management
District, the "District", and the undersigned party, hereinafter referred to as the "Recipient,"
The Recipient warrants and represents that it has no obligation or indebtedness that would
impair its ability to fulfill the terms and conditions of this Agreement, and shall abide by all
legal, financial and reporting requirements, such as matching funds and final reports for all
funding received by the Recipient from the District
ARTICLE I-PROJECT
I, I The Recipient shall, to the satisfaction of the District, fully and timely construct and
perform all work items described in the "Statement of Work," attached hereto as Exhibit
"A", hereinafter referred to as the "Project", and made a part of this Agreement,
1.2 As part of the deliverables to be provided by the Recipient under this Agreement, the
Recipient shall substantiate, in whatever form reasonably requested by the District, any
supporting documentation utilized as a basis for payment by the District, This paragraph
shall survive the expiration or termination of this Agreement
1.3 Attached to this Agreement are the following exhibits which are incorporated herein:
Exhibit A
Exhibit B
Exhibit C
Exhibit D
Statement of Work
Payment and Deliverable Schedule
Reporting Form
Federal/State Funding Resources
ARTICLE 2 - TERM OF THE AGREEMENT
2.1 The period of performance of this Agreement shall be the dates noted on the first page of
this Agreement.
2.2 The Parties agree that time is of the essence in the performance of each and every
obligation under this Agreement,
ARTICLE 3 - COMPENSATION I CONSIDERATION
3.1 As consideration for the Project required by this Agreement, the District shall pay the
Recipient the funding amount as specified on page one of this Agreement Such amount
is not to exceed the specified amount and therefore, no additional consideration shall be
authorized, The Recipient shall provide at least sixty percent (60%) of the Project's
construction cost, unless a different amount is authorized pursuant to s, 373,1961 (3)( e),
Florida Statutes, The District will make funding payments only to reimburse for work
completed between October 1,2007 and August 29,2008,
3.2 The Recipient assumes sole responsibility for all work which is performed pursuant to
Exhibit "A", By providing funding hereunder, the District does not make any warranty,
Agreement No. 4600001270, Page 2 of 11
Agenda Item No, 16C1
February 12, 2008
Page 25 of 39
guaranty or any representation whatsoever regarding any of the work performed
hereunder, including but not limited to, the adequacy or sufficiency of all or any part of
work described in Exhibit "A",
3,3 The Recipient hereby agrees not to use District funding for any work associated with the
research, design and permitting aspects ofthe Project. District funds shall only be used for
the construction activities described in Exhibit "A".
3.4 The Recipient agrees to reimburse the District funds provided through this Agreement
for facilities (Le, test/production wells, etc,) that do not become an operational component
of the overall alternative water supply facility within the timeframe established in the
proposal. Notwithstanding anything in this Agreement to the contrary, this paragraph shall
remain in full force and effect for ten (10) years from the date of contract execution,
3.5 Notwithstanding any provisions of this Agreement to contrary, the District reserves the
right, without financial or other penalty or obligation, to (I) cancel this contract and/or (2)
reduce the amount of funding to be provided by the District pursuant to this Agreement in
the event that the District does not receive all or any part of the $18,000,000 state
appropriation for alternative water supply from the State of Florida as provided in the State's
2008 fiscal year budget (SB 2800/Ch, 2007-72, Laws of Florida), The Recipient shall
indemnify and hold the District, its officers, directors board members, agents assigns and
employees, from liability, claims, damages, losses or costs should the District cancel this
Agreement or reduce the funding amounts in this contract pursuant to this paragraph,
subject to the limitations set forth in Section 768.28 Florida Statue,
ARTICLE 4 - FUNDING PAYMENTS AND REPORTING
4,1 The District shall make payment to the Recipient upon completion and acceptance of the
fmal de1iverable(s) as described in the "Payment and Deliverable Schedule", attached
hereto as Exhibit "B". On or before August 29, 2008, the Recipient shall provide a
completed Project Summary Final Report, attached hereto as Exhibit "c", Concurrent with
delivery of the final deliverab1e(s), the Recipient shall provide certification that all
construction has been completed in accordance with Exhibit "A" of this Agreement
4.2 The Recipient's invoice(s) shall reference the District's Agreement Number and shall be
sent to the following address:
South Florida Water Management District
AlIN: Accounts Payable
PO Box 24682
West Palm Beach, FL 33416-4682
The Recipient shall not submit an invoice to any other address at the District. In order to
expedite the invoice review and approval process, the Recipient also shall submit an
electronic copy of each invoice to the Project Manager. The Recipient invoices shall
AgreemenlNo, 4600001270, Page 3 ofll
Agenda Item No, 16C1
February 12, 2008
Page 26 of 39
contain the backup documentation necessary (e,g" contractor invoices) for the Project
Manager to be able to ascertain clearly that each fmal deliverable in the invoice has been
substantially complete,
4.3, Upon completion of the Project, any data that was generated during the performance of the
Project shall be submitted to the District upon request.
New Well Construction Proiects: For projects involving construction of new wells, the
Recipient shall:
L Submit design of well construction and testing programs to the District for review and
comment prior to implementation, The Recipient shall integrate the District's
comments into the final testing plan where feasible,
2, Submit all pertinent well information collected during well construction and testing
(Le" depths, cuttings descriptions, geophysical logs, aquifer test data, etc,), as available,
Submissions shall be provided electronically as specified by the District
3, If the final location of the welles) varies from the original location specified in the
Consumptive Use or other permit or permit applications, the Recipient shall provide
the Project Manager with written proof that the appropriate permitting agency contact
is aware of and agrees with the changes,
The data shall be archived in the District's permanent database and available to the public,
Please contact Emily Richardson (561) 682-6824, Emilv,Richardson@sfwmd,gov, for
instructions on submitting data,
4,4 The Recipient shall provide to the District regular project update/status reports by
December 1, 2007, February 1, 2008; April 1, 2008; and June 1, 2008, Reports shall
provide detail on the progress of the Project and outline any potential issues affecting
Project completion or overall schedule, Status reports may be submitted in any form agreed
to by District project manager and the Recipient, and may include emai1s, memos, and
letters,
4,5 In accordance with Section 373,0361 (7) (b) of the Florida Statutes, the Recipient shall
provide an annual status update to the District detailing the progress of the Project.
ARTICLE 5 - CONTRACT MANAGEMENT
5.1 The Parties shall direct all matters arising in connection with the performance of this
Agreement to the attention of the Project Manager for attempted resolution or action, The
Project Manager shall be responsible for overall coordination and oversight relating to the
performance of this Agreement
5.2 All notices, demands or other communications regarding this Agreement, other than those
set forth in paragraph 4,2 above, shall be in writing and forwarded to the attention of both
the Project Manager and the Contract Specialist noted on the first page of this Agreement
by certified mail, return receipt requested,
Agreement No, 4600001270, Page 4 of 11
Agenda Item No, 16C1
February 12, 2008
Page 27 of 39
5.3 Should either party change its address, written notice of such new address shall promptly
be sent to the other Party.
5.4 All correspondence to the District under this Agreement shall reference the District's
Agreement Number.
ARTICLE 6 - TERMINATION / REMEDIES
6.1 It is the policy of the District to encourage good business practices by requiring recipients
to materially perform in accordance with the terms and conditions of the Agreement, In
accordance with Chapter 40E-7, Part II of the Florida Administrative Code, "Material
Breach" is defined as any substantial, unexcused non-performance by failing to perform an
act that is an important part of the transaction or performing an act inconsistent with the
terms and conditions of the Agreement
If the Recipient materially fails to fulfill its obligations under this Agreement, the District
will provide written notice of the deficiency by forwarding a Cure Notice citing the specific
nature of the material breach, The Recipient shall have thirty (30) days to cure the breach.
If the Recipient fails to cure the breach within the thirty (30) day period, the District shall
issue a Termination for Default Notice, Once the District has notified the Recipient that it
has materially breached its contract with the District, by sending a Termination for Default
Notice, the District's Governing Board shall determine whether the Recipient should be
suspended from doing future work with the District, and if so, for what period of time, The
District's Governing Board will consider the factors detailed in Chapter 40E-7, Part II of
the Florida Administrative Code in making a determination as to whether a Recipient
should be suspended, and if so, for what period of time, Should the District terminate for
default in accordance with this provision, the District shall be entitled to recover
procurement costs in addition to all other remedies under law and/or equity,
6.2 The District may terminate this Agreement at any time for convenience upon thirty (30)
calendar days prior written notice to the Recipient. The performance of work under this
Agreement may be terminated by the District in accordance with this clause in whole, or
from time to time in part, whenever the District shall determine that such termination is in
the best interest of the District Any such termination shall be effected by delivery of a
Notice of Termination to the Recipient, specifying the extent to which performance of
work under the Agreement is terminated, and the date upon which such termination
becomes effective, In the event of termination, the District shall compensate the Recipient
for all authorized and accepted work performed through the termination date, The District
shall be relieved of any and all future obligations hereunder, including but not limited to,
lost profits and consequential damages under this Agreement, The District may withhold
all payments to the Recipient for such work until such time as the District determines the
exact amount due to the Recipient.
6.3 In the event a dispute arises, which the Project Managers cannot resolve between
themselves, the Parties shall have the option to submit to non-binding mediation, The
mediator or mediators shall be impartial, shall be selected by the Parties, and the cost of the
Agreement No, 4600001270, Page 5 of 11
Agenda Item No, 16C1
February 12, 2008
Page 28 of 39
mediation shall be borne equally by the Parties, The mediation process shall be confidential
to the extent permitted by law,
6.4 Notwithstanding anything in this Agreement to the contrary, the District reserves the right
to terminate this Agreement immediately without notice in the event any of the
representations contained in the Recipient's project proposal are found to be false or if the
Recipient fails to complete the construction and performance of all work items described
in Exhibit A, Statement of Work,
ARTICLE 7 - RECORDS RETENTION
7, I The Recipient shall maintain records and the District shall have inspection and audit rights
as follows:
A Maintenance of Records, The Recipient shall maintain all financial and non-financial
records and reports directly or indirectly related to the negotiation or performance of
this Agreement, including supporting documentation for any service rates, expenses,
research or reports, Such records shall be maintained and made available for inspection
for a period of five (5) years from completing performance and recei ving final payment
under this Agreement.
B. Examination of Records, The District or designated agent shall have the right to
examine in accordance with generally accepted governmental auditing standards all
records directly or indirectly related to this Agreement. Such examination may be
made only within five (5) years from the date of final payment under this Agreement
and upon reasonable notice, time and place,
C. Extended A vailabilitv of Records for Legal Disputes, In the event the District should
become involved in a legal dispute with a third party arising from performance under
this Agreement, the Recipient shall extend the period of maintenance for all records
relating to this Agreement until the final disposition of the legal dispute, All such
records shall be made readily available to the District,
D. Periodic Audits, The District shall perform audits periodically to ensure fimding
objectives are being met.
7.2 Whenever the District's contribution includes state or federal appropriated funds, the
Recipient shall, in addition to the inspection and audit rights set forth in Article 7.1 above,
maintain records and similarly require each subcontractor to maintain and allow access to
such records in compliance with the requirements of the Florida State Single Audit Act and
the Federal Single Audit Act, as follows:
A Maintenance of Records: The District shall provide the necessary information to the
Recipient as set forth in Exhibit "D,"
B. The Recipient shall maintain all financiaVnon-financial records through:
(I) Identification of the state or federal awarding agency, as applicable
Agreement No, 4600001270, Page 6 of 11
Agenda Item No, 16C1
February 12, 2008
Page 29 of 39
(2) Project identification information included in the Catalog of State Financial
Assistance (CSF A) or the Catalog of Federal Financial Assistance (CFDA), as
applicable
(3) Audit and accountability requirements for state projects as stated in the Single
Audit Act and applicable rules of the Executive Office of Governor, rules of the
Chief Financial Officer and rules of the Auditor General and the State Projects
Compliance Supplement
(4) Audit/accountability requirements for federal projects as imposed by federal
laws and regulations
(5) Submission of the applicable single audit report to the DISTRICT, as
completed per fiscal year
C. Examination of Records: The District or designated agent, the state awarding agency,
the state's Chief Financial Officer and the state's Auditor General and/or federal
awarding agency shall have the right to examine the Recipient's financial and non-
financial records to the extent necessary to monitor the Recipient's use of state or
federal financial assistance and to determine whether timely and appropriate corrective
actions have been taken with respect to audit findings and recommendations which
may include onsite visits and limited scope audits.
ARTICLE 8 - 8T ANDARDS OF COMPLIANCE
8.1 The Recipient, its employees, subcontractors or assigns, shall comply with all applicable
federal, state and local laws and regulations relating to the performance of this Agreement,
The District undertakes no duty to ensure such compliance, but will attempt to advise the
Recipient, upon request, as to any such laws of which it has present knowledge,
8,2 The laws of the State of Florida shall govern all aspects of this Agreement, In the event it
is necessary for either party to initiate legal action regarding this Agreement, venue shall
be in the Fifteenth Judicial Circuit for claims under state law and in the Southern District of
Florida for any claims, which are justifiable in federal court
8.3 The Recipient shall allow public access to all Project documents and materials in
accordance with the provisions of Chapter 119 of the Florida Statutes, Should the
Recipient assert any exemptions to the requirements of Chapter 119 and related Statutes,
the burden of establishing such exemption, by way of injunctive or other relief as provided
by law, shall be upon the Recipient
8.4 Pursuant to Section 216.347 of the Florida Statutes, the Recipient is prohibited from the
expenditure of any funds under this Agreement to lobby the Legislature, the judicial
branch or another state agency,
85, The Recipient has obtained, at its sole expense, all necessary licenses, authorizations and
permits from the appropriate private party or federal, state, municipal or local agency, and
other governmental approvals, prior to commencing performance of this Agreement. The
Recipient agrees to comply with the terms and conditions of all permits,
Agreement No, 4600001270, Page 7 oft 1
Agenda Item No. 16C1
February 12, 2008
Page 30 of 39
8.6 The Recipient hereby assures that no person shall be excluded on the grounds of race,
color, creed, national origin, handicap, age or sex, from participation in, denied the benefits
of, or is otherwise subjected to discrimination in any activity under this Agreement. The
Recipient shall take all measures necessary to effectuate these assurances,
8.7 Pursuant to Section 287,133 of the Florida Statutes, a person or affiliate who has been
placed on the convicted vendor list may not submit a bid, proposal, or reply to a request to
provide any goods or services related to the construction of the Project contemplated
herein, Recipient also assures that it is not on the District's Suspension of Contractors
List. Recipient agrees to include a provision to this effect in all requests for proposals and
subcontracts related to construction of this Project
8,8 A Recipient who operates a public water supply utility shall, by June I, 2008 adopt a rate
structure that will promote the conservation of water and promote the use of water from
alternative water supplies and shall provide the District with a copy of such adopted rate
structure on or before August 29, 2008,
8,9 Recipient of funds for a reuse project shall provide a status report by August 29, 2008
addressing the following issues: (1) accounting of reclaimed water usage and method used
(meters, etc,); (2) all rates and charges for reclaimed water; (3) the status of implementing
public education programs to inform the public about water issues, water conservation and
the importance and proper use of reclaimed water; and (4) providing the District with the
location of each reuse facility owned by the Recipient.
8.10 This paragraph shall remain in full force and effect for twenty (20) years from the date of
contract execution, After construction is completed on the Project, the Recipient shall
continuously operate the Project as described in the Project proposal and consistent with
the applicable water use permit(s), In the event the Project is not operated in accordance
with these requirements, the District may cease funding for this Project and any future
Projects proposed by the Recipient All other provisions of this contract shall terminate on
September 30, 2008,
8,11 Recipient shall implement a public education program to inform the public about the
environmental and other public benefits of the Alternative Water Supply project and shall
provide the District with a copy of such public education program on or before August 29,
2008,
ARTICLE 9 - INDEMNIFICATION AND INSURANCE
9.1 For value received, which is hereby acknowledged, the Recipient shall, subject to the
limits permitted in Florida Statue 768,28, defend, indemnify, save, and hold the District,
its officers, directors, board members, agents, assigns, and employees harmless from
liabilities, damages, losses, and costs, including but not limited to reasonable attorney's
fees, to the extent caused by the negligence, recklessness or intentionally wrongful conduct
of the Recipient and other persons employed or utilized by the Recipient in the
performance of the Agreement. The District shall have the right to approve counsel
selected by the Recipient to defend the District in the event the District is named in any
Agreement No, 4600001270, Page 8 of 11
Agenda Item No, 16C1
February 12, 2008
Page 31 of 39
legal action. Pursuant to section 768.28. Florida Statutes, nothing herein shall require
Grantee to be liable for intentional or reckless acts or for actions committed in bad faith or
malicious purpose or in a manner exhibiting wanton and willful disregard of human rights,
safety, or property, However, nothing contained here shall constitute a waiver by the
Recipient of its sovereign immunity or the provisions ofES, 768,28,
The Recipient further acknowledges that it is solely responsible for ensuring its
compliance and the compliance of its subcontractors, suppliers, agents, assigns, invitees
and employees with the tenns of this Agreement. This paragraph shall survive the
expiration or tennination of this Agreement.
ARTICLE 10 - RELATIONSHIP BETWEEN THE PARTIES
!O.l The Recipient shall be considered an independent contractor and neither party shall be
considered an employee or agent of the other party, Nothing in this Agreement shall be
interpreted to establish any relationship other than that of an independent contractor
between the parties and their respective employees, agents, subcontractors, or assigns
during or after the performance of this Agreement Both parties are free to enter into
contracts with other parties for similar services,
10.2 The Recipient shall not assign, delegate or otherwise transfer its rights and obligations as
set forth in this Agreement without the prior written consent of the District, Any attempted
assignment in violation of this provision shall be null and void,
10.3 It is the intent and understanding ofthe Parties that this Agreement is solely for the benefit
of the Recipient and the District No person or entity other than the Recipient or the
District shall have any rights or privileges under this Agreement in any capacity
whatsoever, either as third party beneficiary or otherwise,
ARTICLE 11- GENERAL PROVISIONS
11.1 Notwithstanding any provisions of this Agreement to the contrary, the Parties shall not be
held liable for any failure or delay in the performance of this Agreement that arises from
fires, floods, strikes, embargoes, acts of the public enemy, unusually severe weather,
outbreak of war, restraint of government, riots, civil commotion, force majeure, act of God
or for any other cause of the same character, which is unavoidable through the exercise of
due care and beyond the control of the Parties, Failure to perform shall be excused during
the continuance of such circumstances, but this Agreement shall otherwise remain in
effect. This provision shall not apply if the Statement of Work, Exhibit "A" of this
Agreement specifies that performance by the Recipient is specifically required during the
occurrence of any of the events herein mentioned,
11.2 Any inconsistency in this Agreement shall be resolved by giving precedence in the
following order:
(a) Terms and Conditions outlined in Articles 1-11
Agreement No, 4600001270, Page 9 of 11
Agenda Item No, 16C1
February 12, 2008
Page 32 of 39
(b) Exhibit "A" Statement of Work
(c) All other exhibits, attachments and documents specifically incorporated herein by
reference
11.3 Failures or waivers to insist on strict performance of any covenant, condition, or provision
of this Agreement by the Parties, their successors and assigos shall not be deemed a waiver
of any of its rights or remedies, nor shall it relieve the other Party from performing any
subsequent obligations strictly in accordance with the terms of this Agreement, No waiver
shall be effective unless in writing and signed by the Party against whom enforcement is
sought Such waiver shall be limited to provisions of this Agreement specifically referred
to therein and shall Dot be deemed a waiver of any other provision, No waiver shall
constitute a continuing waiver unless the writing states otherwise,
11,4 Should any term or provision of this Agreement be held, to any extent, invalid or
unenforceable, as against any person, entity or circumstance during the term hereof, by
force of any statute, law or ruling of any forum of competent jurisdiction, such invalidity
shall not affect any other term or provision of this Agreement, to the extent the Agreement
shall remain operable, enforceable and in full force and effect to the extent permitted by
law.
11.5 This Agreement may be amended only with the written approval of the Parties,
11.6 This Agreement states that all publicity/public awareness media shall be jointly planned by
the Recipient and the District and any and all materials, events, or endorsements arising
out of this award shall require prior District approvaL
11. 7 This Agreement states the entire understanding and Agreement between the Parties and
supersedes any and all written or oral representations, statements, negotiations or
Agreements previously existing between the Parties with respect to the subject matter of
this Agreement The Recipient recognizes that any representations, statements or
negotiations made by District staff do not suffice to legally bind the District in a
contractual relationship unless they have been reduced to writing and signed by an
authorized District representative, This Agreement shall insure to the benefit of and shall
be binding upon the parties, their respective assigos, and successors in interest
11,8 This Agreement is subject to and governed by the provisions applicable to it contained in
sections 373,0831 and 373.1961, Florida Statutes (2004), as amended by Chapter No,
2005-291 (SB 444, Laws of Florida),
Agreement No. 4600001270, Page 10 of 11
Agenda Item No, 16C1
February 12, 2008
Page 33 of 39
IN WITNESS WHEREOF, the Parties or their duly authorized representatives hereby execute
this Agreement on the date written below,
SOUTH FLORIDA WATER MANAGEMENT DISTRICT,
BY ITS GOVERNING BOARD
By:
Frank Hayden, Procurement Director
Date:
SFWMD Procurement Approved:
By: ~ I; L<<<'tJJ1 j J
' j / r;;] ...,.....
Date: /,;,1310,/
~ / J
SFWMD Office of Counsel Approved:
By:
Date:
Entity's Legal Name:
By Authorized Official:
Printed Name:
Title:
Date:
Agreement No, 4600001270, Page 11 of 11
Agenda Item No, 16C1
February 12, 2008
Page 34 of 39
EXHIBIT "A"
STATEMENT OF WORK
SOUTH COUNTY REGIONAL WATER TREATMENT PLANT 20-MGD WELLFIELD
EXPANSION FY08
A. INTRODUCTION
Existing needs for additional water supply, fueled by an extremely high rate of growth, have prompted
Collier County to move forward with a comprehensive plan to improve and expand its alternative water
supply wellfield system, As part of the comprehensive plan additional wells are to be provided to meet
demand needs, The construction of the 8 MGD SCRWTP reverse osmosis (RO) facility was completed in
2004, To meet the projected increase in potable water demand, the South County Regional Water
Treatment Plant (SCRWTP) RO treatment capacity will be expanded by an additional 12 MGD (to 20
MGD),
The purpose of the SCRWTP Wellfield Expansion project is to provide a reliable raw water supply for the
reverse osmosis expansion of the SCR WTP,
Collier County's total estimated construction cost for their multiyear project is $40,000,000, The South
florida Water Management District recognized the importance of Collier County's comprehensive plan
and funded the project with $987,698 in FY06 and with $900,000 in FY07,
In FY08 Collier County has budgeted $6,800,000 for the completion of the project The Big Cypress
Basin (BCB) Board Budget has $1,200,000 earmarked for Collier County's project in fY08,
B. OBJECTIVES
Collier County will design the wellfie1d expansion project to provide an additional yield of 12 MOD of
finished water, for a total of 20 MOD, Twenty-three wells sites have been identified south of the
SCRWTP site for the 12 MOD expansion, The twenty-three news wells will draw water from the
Hawthorn Zone 1 Aquifer, an alternative water source,
C. SCOPE OF WORK
Twenty-three wells sites have been identified south of the SCRWTP site for the 12 MOD expansion, The
twenty-three news wells will draw water from the Hawthorn Zone I Aquifer, an alternative water source,
The FY2008 Alternate Water Supply (A WS) funding is for the construction of the following facilities
adjacent to the SCRWTP:
. Well Equipment for 23 Wells in the Hawthorn Zone I Aquifer
Page 1 of2, Exhibit "A" to Agreement No. 46000001270
Agenda Item No, 16C1
February 12, 2008
Page 35 of 39
D. WORK BREAKDOWN STRUCTURE
The work breakdown structure associated with this project is described below, Note that if the project is
completed prior to the due date of the Status Reports (Tasks 1 - 3), then the Status Report shall be
replaced by the Final Report and subsequent Status Reports shall not be required,
Task 1 _ Status Reoort: Recipient shall submit to the project manager a status report summarizing
progress made to date, issues of concern potentially affecting project performaoce, and any other
information pertinent to the project,
Delivery Date: February 1,2008
Task 2 _ Status Reoort: Recipient shall submit to the project manager a status report summarizing
progress made to date, issues of concern potentially affecting project performance, and any other
information pertinent to the project
Delivery Date: April I, 2008
Task 3 _ Status Reoort: Recipient shall submit to the project manager a status report summarizing
progress made to date, issues of concern potentially affecting project performance, and any other
information pertinent to the project.
Delivery Date: June 1, 2008
Task 4: Pumps _ 23 variable speed well pumps with a flow range of 0 to 1,000 gpm with a IDH range
of 199 to 399 feet and 46 sump pumps with a capacity of 60 gpm at 14' TDH.
Delivery Date: August 29, 2008
Task 5: Packaged Engine Generator System will include:
1 - 125 KW @ 480 volts, 3-phase
2 - 275 KW @ 480 volts, 3-phase
6 - 350 KW @ 480 volts, 3-phase
Delivery Date: August 29, 2008
Task 6: Adjustable Frequency Drives: Each of the 23 well pumps will have an AFD for a NEMA
standard, 3-phase, 460 volts, 3,600 RPM induction motor
Delivery Date: August 29, 2008
Task 7: Instrumentation: Includes all instrumentation needed to operate and control the 23 wells,
Delivery Date: August 29, 2008
Task 8: Final Report: Recipient shall submit to the project manager a Final Report summarizing all
work performed during the course of the project
Delivery Date: August 29, 2008
Page 2 of2, Exhibit "A" to Agreement No. 46000001270
Agenda Item No. 16C1
February 12, 2008
Page 36 of 39
EXlllBIT "B"
SUMMARY SCHEDULE OF TASKS AND DELIVERABLES
. The schedule set forth below is based on a one (I) year agreement from October I, 2007 to September
30, 2008,
. Total payment by the District to Collier County, Inc shall not exceed the amount of $1,200,000,
Payment shall be made following receipt and acceptance by the District of project deliverab1es in
accordance with the schedule set forth below, The Recipient hereby agrees to provide the District all
deliverables, data, and infonnation described in the Statement of Work,
. Invoices for completed deliverables shall be submitted to the District for payment by August 29,
2008, However, the Recipient is encouraged to arrange for deliverable inspection and invoice as
soon as a deliverable has been completed,
. Reporting requirements are also part of this exhibit The Recipient shall provide regular project
update/status reports by February 1,2008; April 1,2008; and June I, 2008, Reports will provide
detail on the progress of the project and outline any potential issues affecting project completion or
overall schedule, Status reports may be submitted in any fonn agreed to by the District Project
Manager and the Recipient, and could include emails, memos, and letters,
. If the total consideration for this Agreement is subject to multi-year funding allocations, funding for
each applicable fiscal year of this Agreement will be subject to Governing Board budgetary
appropriation, In the event the District does not approve funding for any subsequent fiscal year, this
Agreement shall tenninate upon expenditure of the current funding, notwithstanding other provisions
in this Agreement to the contrary,
Tasks Deliverables Invoice Date* Report Dne District Not-to-Exceed
Date Payment **
I Status Report N/A February I, N/A
2008
2 Status Report N/A April I, 2008 N/A
3 Status Report N/A June 1,2008 N/A
4 Pumps: 8/29/2008 N/A $ 350,000
23 variable speed well pumps
with a flow range of 0 to 1,000
gpm with a TDH range of 199 to
399 feet and 46 sump pumps
with a capacity of 60 gpm at 14'
TDH
5 Packaged Engine Generator 8/29/2008 N/A $ 400,000
System:
I - 125 KW @480 volts, 3-phase
2 - 275 KW @ 480 volts, 3-phase
6 - 350 KW @ 480 volts, 3-phase
Page I of2, Exhibit "B" to Agreement No, 46000001270
Agenda Item No, 16C1
February 12, 2008
Page 37 of 39
6 Adjustable Frequency Drives: 8/29/2008 N/A $ 300,000
Each of the 23 well pumps will
have an AFD for a NEMA
standard, 3-phase, 460 volts,
3,600 RPM induction motor
7 Instrumentation: 8/29/2008 N/A $ ] 50,000
Includes all instrumentation
needed to operate and control the
23 wells
8 Final Project Report 8/29/2008
TOTAL DISTRICT PAYMENT $1,200,000
Total Estimated Construction Cost This Phase $6,791,181
. All dates are referenced from the date of execution of this agreement and are estimated,
"The District shall only be obligated to pay for documented actual expenditures within the not-to-exceed
amounts specified above. ]n the event actual expenditures by the County are less than the not-to-exceed
for a particular task, the County shall have the right to apply the unexpended balance towards a
subsequent task, The County shall provide written notice of its decision to exercise this right In no event
shall the District's total obligation exceed $1,200,000 as specified above for this cooperative agreement
The County is responsible for any additional funds either through local revenues, grants, other
appropriations, and/or other funding sources,
Page 2 on, Exhibit "B" to Agreement No. 46000001270
.........
Agenda Item No, 16C1
February 12, 2008
Page 38 of 39
EXHIBIT "C"
REPORTING FORM
Project Summary Final Report - FY 2008
Project Name
Project Manager
SFWMD Contract Number
Project Owner
Describe Project constructed:
Type of
Alternative Water
Supply
Construction Duration
Pro osed
Actual
Start
Finish
District fundin this hase
$
$
Local funds
Other funding source
$
$
From:
$
$
TOTAL
Attach map and photo(s) of project on CD, if available, The District will make funding payments only to
reimburse for work completed between October 1, 2007 and August 29, 2008.
To the best of my knowledge, the above infurmation is correct
Chief Financial Officer
Project Manager
Page 1 of 1, Exhibit "e" to Agreement No, 4600001145,
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