Agenda 04/08/2008 Item #16E 3
Agenda 11em No. 16E3
April 8, 2008
Page 1 of 2
EXECUTIVE SUMMARY
Request for the Board to waive the competitive quotation process and
allow payments to Sunshine Pharmacy for prescription medication to
medically needy clients in the Social Services Program for a total not to
exceed $50,000.
OBJECTIVE: To ensure there is no interruption in services that provide for
medications for qualified medically needy clients in the Social Services Program.
CONSIDERATIONS: The Housing and Human Services Department's Social
Services Program assists citizens of Collier County with the purchase of
medically prescribed drugs. Clients must meet stringent eligibility criteria
including income, asset limits, legal status, and county residency before
assistance is given. Most clients are frail elderly on fixed income or are
chronically ill with little or no income.
In an effort to reduce costs associated with this program, staff will contract with
Albertson's LLC beginning on or about April 15, 2008 under an existing contract
with Pinellas County. Implementation of the transaction requires a timeframe
longer than expected. The previous provider, Sunshine Pharmacy, has agreed to
honor the terms for the expired contract until the transaction is finalized on or
about April 15, 2008. The utilization of the quotation process would be time
consuming and delay clients obtaining medications. Therefore, utilizing the
expired contract with Sunshine during the transition makes sound business
sense as Sunshine already has a database of our clients and will ensure
uninterrupted service to our clients. In accordance with policy, the Purchasing
Director in March, authorized payment in the amount of $21,013.31 to cover an
invoice for medications purchased in February. Staff is seeking approval to pay
invoices for pharmaceutical expenses incurred from Sunshine Pharmacy from
February 1, 2008 through April 15, 2008. Expenses will not exceed $50,000.
FISCAL IMPACT: Funding for pharmaceutical expenditures in the amount of
$575,000 was approved in the FY 2008 Department of Housing and Human
Services Social Services/Client Assistance budget 001-155930.
GROWTH MANAGEMENT IMPACT: There is no impact on the Growth
Management Plan.
RECOMMENDATION: That the Board to waive the competitive quotation
process and allow payments to Sunshine Pharmacy for a total not to exceed
$50,000.
PREPARED BY: Michael F. Hauer, CPPO, CPPB
Purchasing Acquisitions Manager
Page 1 of 1
Agenda 11em No. 16E3
April 8, 2008
Page 2 of2
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
Item Number:
Item Summary:
16E3
Meeting Date:
Request for the Board to waive the competitive quotation process and allow payments to
Sunshine Pharmacy for prescription medication to medically needy clients in the Social
Services Program for a total not to exceed $50,000.
4/8/2008900:00 AM
Approved By
Mike Hauer
Acquisition Manager
Date
Administrative Services
Purchasing
3/26/20083:11 PM
Approved By
Mike Hauer
Acquisition Manager
Date
Administrative Services
Purchasing
3/26/20083:11 PM
Approved By
Marcy Krumbine
Director
Date
Public Services
Housing & Human Services
3/26/20083:28 PM
Approved By
Scott Johnson
Purchasing Agent
Date
Administrative Services
Purchasing
3/27/20083:09 PM
Approved By
Len Golden Price
Administrative Services Administrator
Date
Administrative Services
Administrative Services Admin.
3/27/20084:04 PM
Approved By
OMS Coordinator
Applications Analyst
Date
Administrative Services
Information Technology
3/28/20087:48 AM
Approved By
Laura Davisson
Management & Budget Analyst
Date
County Manager's Office
Office of Management & Budget
3/28/20089:36 AM
Approved By
John A. Yonkosky
Director of the Office of Management
Date
County Manager's Office
Office of Management & Budget
3/28/20083:46 PM
Approved By
Leo E. Ochs, Jr.
Deputy County Manager
Date
Board of County
Commissioners
County Manager's Office
2/29/2008 9:19 AM
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