Agenda 05/13/2008 Item #16F 6
Agenda Item No. 16F6
May 13, 2008
Page 1 of 21
EXECUTIVE SUMMARY
Recommendation to approve the submittal of a US Department of Homeland
Security Citizen Corps/CERT Program Grant application in the amount of $19,000.
OBJECTIVE: Request approval to apply for a Citizen Corps/CERT program grant. This grant
will greatly support the presidentially mandated Collier County Citizen Corps Advisory
Committee and the Collier County Emergency Management Department in their efforts of
bringing community and govemment leaders together to involve community members in all-
hazards emergency preparedness, planning, mitigation, response, and recovery.
CONSIDERATIONS: The funding from this grant will allow the Citizen Corps Advisory
Committee to better serve its mission of bringing community and government leaders together to
involve community members in all-hazards emergency preparedness, planning, mitigation,
response, and recovery. The committee can expand its public outreach and provide additional
educational opportunities for our citizens. Furthermore, this grant will allow the committee to
better support all local Community Emergency Response Teams (CERT), teams that greatly
assist Emergency Management and other Public Safety entities (Fire, EMS, Police) in the initial
aftennath of any and all disasters. This community-based preparedness planning is essential for
the first 72 hours and allows for emergency response agencies to set up and prepare for an
organized response to and recovery from a disaster. There is a similar grant request from EMS to
start up a CERT team at Ave Maria; however, there is a separate funding mechanism for this
endeavor.
FISCAL IMPACT: No match required; however, In-kind function of approximately $1,000 will
be provided by vehicle and communications use as well as providing Emergency Management
training.
GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated
with this Executive Summary.
LEGAL CONSIDERATIONS: Following the award of the ,,'Tant, the Emergency Management
Department will forward a grant agreement for approval by the Board of County Commissioners.
RECOMMENDATION: That the Board of County Commissioners approves the submittal of
the Department of Homeland Security Citizen Corps/CERT Program grant application in the
amount of$19,000.
Prepared By: Joseph W. Frazier, Homeland Security Coordinator, Department of Emergency
Management
Page 1 of 1
Agenda Item No. 16F6
May 13, 2008
Page 2 of 21
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
Item Number:
16F6
Item Summary:
Recommendation to approve the submittal of a US Department of Homeland Security Citizen
Corps/CERT Program Grant application In the amount of $19.000.
5/13/2008 90000 AM
Meeting Date:
Prepared By
Joseph Frazier
Purchasing Agent
Date
Administrative Services
Purchasing
4/30/20084:15:15 PM
Approved By
Colleen Greene
Assistant County Attorner
Date
County Attorney
County Attorney Office
4130/20084:46 PM
Approved By
Dan E. Summers
Bureau of Emergency Services Director
Date
County Manager's Office
Bureau of Emergency Services
S11/2008 11 :06 AM
Approved By
Marlene J. Foard
Grants Coordinator
Date
Administrative Services
Administrative Services Admin.
S11/2006 3:49 PM
Approved By
Laura Davisson
Management & Budget Analyst
Date
County Manager's Office
Office of Management & Budget
515/20084:26 PM
Approved By
James V. Mudd
County Manager
Date
Board of County
Commissioners
County Manager's Office
5/512008 5:22 PM
file://C:\AgendaTest\Export\l 07 -May%20 13,%202008\ 16.%20CONSENT%20AGENDA \] 6... 517/2008
Bureau 01 Emergency Servicei
85S
Jeff Page
Chief
EMS
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Agenda Item No. 16F6
May 13, 2008
Page 3 of 2.1
COLLIER COUNTY BUREAU OF EMERGENCY SERVICES .
3301 Ea<:;t Tamiami Trail . Naples. Florida 34112 . 239-252-8000 . FAX 239.775-5008
May 1,2008
Citizen Corps Grant Application
Department of Community Affairs
Division of Emergency Management
2555 Shumard Oak Blvd, (Room 215-E)
Tallahassee, FL 32399-2100
To whom it may concern:
,
,
'I
The Collier County Emergency Management Department on behalf of the Collier ~
County Citizen Corps Advisory Committee formally submits the enclosed application )
for the Florida Division of Emergency Management, Citizens Corps, Community
Emergency Response Team Sub-Grant. The funding of this grant will greatly enhance
the mission of Citizen Corp and combine efforts with the mission of the Collier Count}'!
Emergency Management Department. Our joint mission is to protect communities by .
coordinating and integrating all activities necessary to build, sustain, and improve the
capability to mitigate against, prepare for, respond to, and recover from threatened or
actual natural disasters, acts of terrorism, or other man-made disasters.
The Project Manager for this program would be:
Joseph W. Frazier, CEM, MPA
Homeland Security Coordinator
3301 E. Tamiami Trail
Naples FL, 34112
239-252-8425
FAJ(:239-775-5008
j osephfrazier@colliergov.net
The Collier County Emergency Management Department is the sole applicant for this
grant and assumes full responsibility for the administration of this project as well as full
financial responsibility in compliance with State of Florida Administrative Code 9G-I ~
Sincerely,
Joseph W. Frazier, CEM, MPA
Homeland Security Coordinator
i
.,
,
I
.
Agenda Item No. 16F6
May 13, 2008
Page 4 of 21
STATE FISCAL YEAR 2008-2009
SUBGRANT APPLICATION GUIDE
FOR
US Department of Homeland Security
Citizen Corps/CERT Program Subgrant
INSTRUCTIONS FOR PREPARATION
AND
SUBMISSION OF APPLICATIONS
State of Florida
Division of Emergency Management
2555 Shumard Oak Boulevard
Tallahassee, Florida 32399-2100
1
Agenda item f\jo. 113F6
May 13, 2008
Page 5 of 21
APPLICATION INSTRUCTIONS
This application package provides the forms and information to apply for a Citizen Corps/CERT
Subgrant from the Florida Division of Emergency Management ("FDEM") under the Homeland
Security Grant Program.
NOTE: THE FOLLOWING INSTRUCTIONS MUST BE FOLLOWED IN PREPARING AND
ASSEMBLING AN APPLICATION FOR FUNDING UNDER THIS PROGRAM.
1. Applications will only be accepted from eligible applicants.
2. All Applications must be received by the date and time, and at the place, specified below.
3. No Applications will be accepted by electronic mail or facsimile. Applications not received on time
at the specified place will be rejected.
4. All applications must be bound individuallv and include one orioinal copy of the application and
three (3) photocopies of the completed application. The oriainal must be labeled "Oriainal" and
must contain an oriainal sionature in ink of the authorized official as stated in below.
5. All requested information must be included in minimum threshold requirements in order for the
application to be reviewed.
6. Applications must be tabbed with each Exhibit labeled and each page must be consecutively
numbered.
7. Applications must be submitted in a sealed envelope to:
Citizen Corps Office - Subgrant Application
Florida Division of Emergency Management
Contracts and Grant Unit
2555 Shumard Oak Boulevard- Sadowski Building
Tallahassee, Florida 32399-2100
NOTE:
If the applicant is a local aovernment, the application must be sianed bv the Chief Elected
Official of the local aovernment. or bv another officer of the local aovernment actina under a
resolution or other formal deleaation of authority from the aovernina body of that local
aovernment to bind the local aovernment to contracts. If the applicant is a fire tax district, the
application must be sianed bv the Chairperson of the Board of Fire Commissioners or Fire
Chief (if the chief has been aiven authoritv in writina by the Boardl. If the application is
submitted bv anv other entitv, the Chairperson or President of the bod v must sian it or
another individual who has been authorized to sian by the aovernina board. (IMPORTANT
NOTE: ANY APPLICATION SIGNED BY OTHER THAN THE MAYOR, CHAIRPERSON OF THE
COUNTY BOARD OF COMMISSIONERS, PRESIDENT OR CHAIRPERSON OF THE FIRE TAX
DISTRICT MUST BE ACCOMPANIED BY A COPY OF THE OFFICIAL AUTHORIZING
RESOLUTION OR LETTER FROM THE MAYOR OR COMMISSION INDICATING THAT THE
SIGNATOR HAS THE AUTHORITY TO SIGN CONTRACTS FOR THE ORGANIZATION OR
JURISDICTION.
2
Agenda Item No. 16F6
May 13, 2008
Page 6 of 21
GENERAL INSTRUCTIONS AND BACKGROUND
1. Only applications that include the following completed items will be scored:
A. Application Coversheet whether Citizen Corp or Grant & Title Page Citizen
B. corp
C. Application (Sections I, II, III, IV & V)
D. Letter of Support or acknowledgement from Corresponding Emergency Management
Office (or justification why not included)
2. Contracts for start up or maintenance of a Citizen Corps Council & Program will be made
available in the ranoe of $4.000 to $20,000. Subgrantees are not required to provide cash or in-
kind match for FY 2008 funds. Prioritv points will be oiven in the scorino of applications to
apolicants that can currentlv demonstrate strong sustainability plans for after Subgrant
continuation. At the discretion of FDEM, based uoon fundino availabilitv. priorities and other
factors. a Suborantee mav be funded at less than their reouested amount.
3. Eligible Applicants are counties and cities in the State of Florida, Fire Tax Districts, other tax
districts, regional planning councils, state-supported community colleges, colleges & universities,
and Native American Tribes or nations within the State of Florida. (Note: 501c3 groups are not
directly eligible: however, local jurisdictions can "subcontract" with a 501c3 group to perform
these functions.)
4. A letter of support from your Countv Emergency Management Office is necessary. Failure to
have such a letter shall disqualify the application from consideration. (NOTE: If the Citizen Corps
Council sub-grant is being directly applied for by the County Emergency Management Office then
no letter is needed - but clearly indicate that fact in those questions or application areas that ask
for County EM involvement).
5. The scoring of appiications is based on the following point system:
A. The maximum amount of points possible is 100
B. Only applicants receiving a minimum score of 50 points will be considered for funding
from this Subgrant.
C. Applicants must have, or be in the process of establishing a Citizen Corps Council
registered in their jurisdiction (county or city) to be eligible for DHSIFDEM funding
6. Priority will be given to applicants who:
A. Demonstrate high cost efficiency
B. Show high partnership activities
C. Demonstrate significant involvement in all-hazard emergency preparedness
D. Demonstrate a high degree of excellence in past grants (existing programs only)
E. Demonstrate timely & sound compliance with reporting, expenditure and effectiveness of
current program (existing programs only)
F. Demonstrate willingness to "Mentor" new programs in nearby or distant areas or to
expand their own programs to encompass significantly more adjacent geographic area
than currently covered (existing programs only)
G. Demonstrate strong sustainability plans for after Subgrant continuation
H. Geographic distribution- 1" round pick will cover each of the 7 EM regions, then direct
statewide competition for remainder of funds. (NOTE: If a viable Application is not
received from an EM region, or if all Applications from an EM region score below the
minimum of 50 points, then the State Citizen Corps Office will move those funds to
another EM region, the general consideration funding area or another Citizen Corps
program.)
3
,Agenda item No. 16F6
May 13, 2008
7. If the application is by an Indian Tribe or Nation, it must be signed by the Chairperson of triffige 7 of 21
Tribe, or by a tribal official holding a formal written authorization from the tribal governing body
that delegates to that official the authority to bind the Indian Tribe or Nation.
8. Following initial scoring and ranking of submissions, a listing of the submissions being considered
for final funding will be posted on the Florida Citizen Corps Website along with appeal rights and
procedures. Applicants will have 21 days from the date of posting to file a petition for appeals
pursuant to Chapter 120, Florida Statutes.
9. Applicants shall address all questions regarding this solicitation to the Citizen Corps/ CERT office.
Questions from prospective applicants will be accepted by email or by phone to the contact
person through the application deadline date. FDEM bears no responsibility for any delays, or
resulting impacts, associated with a prospective Recipient's receipt of this information.
10. If an accommodation is needed for a disability in order to participate in this solicitation, please
contact the Citizen Corps Office at least five days prior to the date that the accommodation is
needed.
11. Any modification or withdrawal of an Application, except a modification resulting from a request of
FDEM, must be received by the Closing Date for Receipt of Applications. An applicant may not
modify its Application after the period of submission deadline. Applications may be withdrawn, by
written or telegraphic notice, within 72 hours after the date and time of Application opening.
SUBGRANT APPLICATION DETAILS
1. SUBGRANT AMOUNTS: Subgrant amounts are capped at a minimum of $4,000 to a maximum of
$20,000. Initial Subgrant period will be July 1, 2007-September 30,2008. (All applicants need to be
able to execute spending of all funds by September 15, 2008 or the date indicated in the actual
contract).
2. Application Schedule: The following schedule presents the time frame and due dates anticipated:
Date for submission of the application: April 4, 2008
Closing Date for Receipt of Applications: May 20, 2008
Intent to Award Contract Posted:
June 30, 2008
Anticipated Contract Award:
July 1, 2008
(NOTE: FDEM reserves the right to revise the application schedule provided above. Any revisions or
changes of the schedule shall be posted on the FDEM website. Applicants are responsible for
checking the FDEM website for any changes or amendments to the terms of this Application Guide.)
3. Allowable Planninq & Proqram Development Costs: Applicable costs associated with activities to
develop, implement or expand a regional, county or local Citizen Corps may include:
A. Collecting information on existing resources and volunteer activities within the community;
B. Meetings of the Citizen Corps Council and community stakeholders;
C. Coordination with the State and National Citizen Corps Councils and programs
D. Website maintenance related to Citizen Corps Program material;
E. Reasonable travel expenses for staff and/or volunteers to attend meetings or training
sessions (state travel policy to be followed);
F. Developing survey methods to assist citizen preparedness, training and volunteerism;
G. Conducting local or regional program implementation meetings; and
H. Hiring of full or part-time staff or consultants to assist with any of the above functions.
4. Allowable Volunteer Service and Involvement Costs: One of the goals for Citizen Corps programs is
to provide volunteer service opportunities across all emergency prevention, preparedness and
Page";
Agenda Item No. 16F6
May 13, 2008
response disciplines, for community safety and local disaster relief. Citizen Corps funding mat"B~e 8 of 21
used to enhance an existing volunteer program or to launch certain federally chartered programs.
A. CERT - a separate Sub-grant pool has been set up to funded CERT specific programs.
However, some CERT operating costs (such as PPE, training, etc.) can also be funded using
part of a Citizen Corps Council General Sub-grant if so desired by the Citizen Corps Council.
B. Neighborhood Watch, Volunteers in Policing (VIPs), and/or Medical Reserve Corps (MRC)
can receive operating funds from other federal sources than this Citizen Corps Subgrant.
Therefore, funds under this Subgrant should not be spent on operational costs of these
programs but recruiting, screening, limited equipment, exercises and certain other costs can
be considered. See national guidance document for full listing of permissible funding items.
C. Fire Corps, has begun and can receive Citizen Corps Council funding consideration in FY 06.
Councils can consider "start-up seed" money for such programs. (Councils may want to
consider not duplicating functions where a Fire Department CERT team currently functions in
some of the areas outlined for Fire Corps ( non-suppression/administrative) but consider
initially Fire Corps requests from Fire Departments that have no CERT Program assisting
them. However. this is a local decision.)
D. To assist communities with engaging volunteers, Citizen Corps Council Sub-grant funds may
be used to pay for certain costs to start-up or enhance CERT, Neighborhood Watch, VIP,
MRC or the new Fire Corps programs and other Council partnership programs. These
allowable costs are:
. recruiting, screening/assessing, training, retaining/motivating by recognition
activities (certificates, etc.); and
. evaluating volunteers or volunteer candidates
. referral screening/assessing costs as to acceptability of candidates who are
involved in supporting emergency management, disaster relief and citizen
preparedness in law enforcement, fire, emergency medical services,
preparedness and organizations for citizen/community safely in the home,
schools, workplace and throughout the community.
. Exercises, drills, citizen outreach and certain limited equipment items (See
national guidelines for full listing.)
5. Allowable Public Education/Outreach Costs: To accomplish the mission of having all Americans
participate in homeland security and making America safer, Citizen Corps programs may develop
materials to educate and engage the public, including materials tailored to special needs populations.
Allowable expenditures include materials to support public awareness campaigns, media coverage,
outreach activities and public events (where Citizen Corps is well displaved and hiqhlv recoonizable):
A. publications and educational materials;
B. public safety announcements;
C. printed advertisement, posters, promotional flyers, etc;
D. booth displays and conference backdrops
E. recognition pieces for Citizen Corps partners and/or special commendations in support of the
Citizen Corps mission;
F. informational buttons, pins, key chains, magnets, etc;
G. other materials that encourage the public to participate, educate the public or support
partners in building a strong broad-based coalition of programs and organizations committed
to furthering the Citizen Corps mission.
6. Allowable Volunteer and Citizen Trainino/Exercise/Eouipment Costs: Citizen Corps funds may be
used for training, exercise and certain equipment costs related to CERT programs and citizen
education and participation in the following areas: emergency preparedness, basic first aid, lifesaving
skills, crime prevention, public health issues, mitigation, safety in the home, or other training that
promotes community safety. Preparedness Exercises specifically designed for citizens are allowable
and may include testing public warning systems, evacuation/shelter-in-place capabilities or testing
family/business preparedness. Specific consideration should be given to training all ages, ethnic
groups and special-needs populations. (NOTE: In accordance with the American Disabilities Act
applicants should identify any products that may be used or adapted for use by visually, hearing, or
other physically impaired individuals.) Allowable costs include:
A. administrative and logistical assistance with exercise implementation;
B. instructor preparation and delivery time (to include overtime costs);
C. hiring of full pr part-time staff or Recipient s/consultants to assist with conducting the training
and/or managing the administrative aspects of conducting the training;
D. creation/maintenance of a participanVstudent database;
Page 5
E. rental of training facilities;
F. printing course materials, instructor guides, student manuals, brochures, certificates,
handouts, newsletters and postage (Note: electronic newsletters are preferred unless the
people to be served have limited access to electronic communications)
G. course materials specific to the subject matter (bandages, gioves, fire extinguishers,
mannequins, etc.);
H. outfitting CERT members with required PPE (personal protective equipment) and certain PPE
for other volunteer responders;
equipment related to specific training or volunteer assignments (vehicles, expensive radios
and some other items prohibited from funding via this Subgrant)
J. certain ID and recognition clothing (allowed but restrictions)
K. reasonable costs associated with design, development and conduct of exercises specifically
for citizen or to support the Citizen Corps and citizen component of first responder exercises,
to include preparing citizens for their role in the exercise.
.4genda Item No. 16F'3
May 13, 2008
Page 9 of 21
I.
7. Allowable Evaluation Costs: Funds may also be used to evaluate Citizen Corps programs (CERT,
Neighborhood Watch, VIPS, MRC and the Citizen Corps Council) and Citizen Corps Council partner
programs. To the extent possible, expenditures should be made to benefit multiple programs.
Evaluations should include:
A. cosVbenefit analysis of programs;
B. how programs can share resources
C. hiring of staff or Recipient /consultants to assist with evaluations
8. Unauthorized Proqram Expenditures: Unauthorized expenditures included, but are not limited to:
A. Items such as general-use software (word processing, spreadsheet, graphics, etc.), general
use computers and related accessories, vehicles, licensing fees, weapons systems,
ammunition or law enforcement items;
B. Activities unrelated to the completion and implementation of the specific Citizen Corps
programs;
C. Other items not in accordance with previously allowable costs (vehicles, defibulators, etc.)
D. Radios exceeding $350 each-without FDEM Citizen Corps Office approval
E. Construction or renovation of facilities
(Note: Permission should be obtained from the Florida Citizen Corps Office for any single
purchase over $2,500.)
Pag.: 6
Agenda Item No. 16F6
May 13, 2008
Page 10 of 21
PROGRAM REQUIRMENTS
1. The following are required items to be provided to participates under the CERT Subgrant: (NOTE:
Special exemption can be granted by the Citizen Corps/CERT office.)
A. PPE Equipment
- Hard hat - Protective eyewear
- ID tag - Dust mask or simple HEPA mask
- Light stick - Reflective vest
- Latex or nitrate gloves - Marking caulk or marking crayon
- Signal whistle - Bag/backpack
- Work gloves - Flashlight (simpie)
- Roll Duck Tape
- Cardboard or simple splint (forearm or leg)
- Disaster medical care items for at least 3 victims such as gauze, triangles, etc.
B. Participant manuals - provided by applicant
C. SOPs/SOGs
D. Certificate
2. CERT trainings and events should be posted on the National Citizen Corps Calendar Website and
approved by the State Citizen Corps/CERT office.
3. The following are required items for the CERT Basic Training Course to be taught under this sub-
grant:
A. Use of the Full FEMA/EMI/FDEM CERT Basic Training Course -317 including the terrorism
module and showing the Sheltering-In-Place Video (DVD)
B. Use of a CERT Train-the-Trainer (TTT) Qualified Individual (FEMAlFDEM graduate of the
CERT TTT-417 or 317 Trainer Course) as Program Manager, Course Manager, or Lead
Instructor
C. Use of Adequate Training Facility
4. It is the responsibility of the applicant to arrange and compensate course managers for CERT
trainings and course manuals.
5. Tracking and reporting the number of trained CERT volunteers is not only a State of Florida priority,
but also a DHS/ODP priority. It is required to have a database to track the number of trained
volunteers, as well as someone, to monitor/enter data to such a database.
6. Required Quarterly Reports will be due as indicated in the signed contract, or separate schedule.
The Quarterly Report should include more extended training data, explanation on the expenditure of
Subgrant dollars for the quarter, and any CERT activities that took place during the quarter. FDEM
reserves the right to change quarterly reporting due dates when to do so would be in the best interest
of the State of Florida.
7. Citizen Corps/CERT programs must comply with the DHS requirement of NIMS compliancy. A letter
from your County Emergency Management or your sponsoring agency indicating compliance with
NIMS requirements must be completed by the deadline outlined in the contract.
Page 7
TITLE PAGE
/.l,genja item ~'Jo. 1 (3F6
May 13, 2008
Page 11 of 21
This is the start of the Application. Please do not send in the instruction pages before this page when
submitting your application.
Date Received by FDEM
FDEM/DHS Federal FY 08 Applicant Questionnaire
Citizen Corpsl CERT Sub-grant Program
.
FDEM- Engaging Florida's Communities in All-hazard Preparedness
Application Type (please check one):
D Start-Up
o Expansion
Amount Requested for Sub-Grant:
$ $19000.00 for Citizen Corps
Please indicate the sponsoring agency/group:
N/A _ City Emergency Management Office
_X_ County Emergency Management _ Citizen Corps Council
Fire/Rescue Service Native American Tribe
Fire Tax District _ Sheriff/Police Agency
Applicant Information
Name of Organization:
Collier County Emeraencv Manaaement Deoartment
Address:
3301 E. Tamiami Trail
City:
Naoles
County: Collier
Zip Code: 34112
FederallD #:
59-6000558
Point of Contact (If this chanaes at any time please send eamail with new individual's information to:
CitizenCorps@em.mvflorida.com and a follow up letter.
Name:
Joseoh W. Frazier
Phone:
239-252-8425
Fax:
239-775-5008
Email:
ioseDhfrazier@collieraov.net
.............................................................................................
Authorized Signature (Please refer to the Note on page 2.)
Signature:
Title: Tom Henning, Chairman, Collier County Board of County Commissioners Date:
(Note: If the sianature is not bv the Mavor, Chairperson of the County Commission. President or
Chairperson of the Tax or Fire District or aovernment iurisdiction then a formal notice of deleaation of
authority to sian contracts bv the aovernina body MUST be attached to this sheet.
Page H
FLORIDA
cjtizen~
~corps
.b,genda Item No. 16F6
May 13, 2008
Page 12 of 21
Section 1- Questionnaire (maximum 10 points)
(NOTE: Please indicate responses with an "X'')
1. is a letter of support from the corresponding County Emergency Management Agency included with
this application (select ONLY one):
_Yes
-LNo
If no, please explain why a County Emergency Management Agency corresponding letter is not
included.
The requesting agency is the Collier County Emergency Management Department on behalf of
the Collier County Citizen Corps Advisory Committee,
2. Do you plan to provide or expand this Subgrant to train more CERT members or provide support
beyond the Subgrant dollars requested?
~Yes
No
Briefly detail "in-kind" functions and estimated dollar value in the section provided below.
In kind functions: $1,000 for Citizen Corps and CERT participation in Drills and Exercises, vehicle
and communications use, and initial CERT training provided by Emergency Management
Department.
Page 9
Aaenda itenl No. ! ()t=6
~ lv1ay 13, 2008
Page 13 of 21
SECTION 11- Questionnaire - Cost Effectiveness (maximum 10 points)
1.
A) Start UP ProQram:
_Yes _X_N/A
What is the cost per trainee for this Subgrant?
(Subgrant amount request) / (Number of Trainees)
B) ExistinQ ProQrams:
Note: Expansion programs can spend UP to 40% of their Subarant award on
refresher/advanced courses.
What is the cost per new trainee for this Subgrant?
$19.000 $5.100/ 20 = $695
(Subgrant amount request - Refresher course amount)! Number of new Basic Avg/Trainees= Course Trainees
What is the cost of refresher and/or advanced Training for this Subgrant?
$5.100
Refresher/Adv Course $
40
Number of trainees
= $127.50
Average/trainee
2. Please provide a justification for the calculation of your cost per trainee ratio. For example,
describe what factors impact the costs involved in operating the CERT program.
For the designed grant period we plan on starting one more additional CERT team
(average of 20 members) above and beyond our existing 12 and not including the
proposed Ave Maria CERT team that is already in the start up phase. The budget is
comprised of salaries for trainers, mileage, course materials, and course fees.
Page l(l
Section III - Proposed Budget (maximum 20 points)
Agenda Item No. 16F6
May 13, 2008
Page 14 of 21
Program Name: Collier County Citizen Corps Advisory Committee
1. Planning Activities
1.1 Public Education/Outreach: Brochures
1000
$.89
$890
1.2 Citizen Partiei ation: Seminars, Briefin s
SOD
$3.00
$1,SOO
$2,390
Subtotal
2. Organizational Activities (limited to 25% of grantee's award): Support
meetings and partnership gatherings and includes administrative
supplies, hats, shirts, etc.
$2,290
$2,290
Subtotal
$2,290
3. Equipment Activities: Laptop and projector
$2,000
$2,000
PPE Equipment: CERT Kit (new team) and replacement equipment for
existing learns
60
$70
$4,200
Subtotal
$6,200
4. Training Activities: Train the Trainer, Ancillary courses
4
$1,200
$4,800
Travel
4
$500
$2,000
Course Materials: manuals, gloves, splints, etc.
60
$22
$1,320
Subtotal
$8,120
5. Exercise Activities: Full-Scale participation covered under In-kind
and provided through use of vehicles, Communication equipment
and ancillary training
Subtotal
6. Mana ement & Administration no reater than 3% of total award
5.1 Personnel Activities:
Subtotal
'Examples of non-expendable equipment include: laptops, LCD projectors, video screens, etc.
Proposed Budget Narrative:
Please provide more detail regarding the line items listed above inciuding all 3 c items over $100
1. Planning Activities:
Page] ]
l\gsiloa item hlo. 16F6
May 13, 2008
. Informational brochures: .89 per 1000= $890 Page 15 of 21
. Citizen Participation: attendance at seminars and briefings, education materials 500 X $3.00 =
$1,500
2, Organizational Activities: ($2,290) to support partnership meetings with local and regional agencies
and administrative supplies
3, Equipment
. Laptop and Projector at $1,000 each
. CERT Kits - 60 kits at $70.00 each
. Course Materials including bandages, gloves, splints, gloves and fire extinguishers $22 per
person for 60 trainees.
4, Training Activities
. Trainer - 40 hours X 4 trainers X $30.00 per hour = $4,800
. Travel - 990 miies X 4 trainers X $0.505 per mile = $2,000
. Course materials - 60 X $22.00 = $1,320
5. Exercise Activities: Covered through Emergency Management funding
6, Management and Administration: N/A
Section IV - Program Narrative (maximum 40 points)
**This section cannot exceed five (5) pages. (Note: All items mentioned below MUST be addressed in
this section. EACH QUESTION & QUESTION SUB-PART MUST BE ANSWERED.)
1. Please discuss your implementation plan for the CERT program. This should include, at
minimum:
a. Strategy and methodology for recruitment of trainees;
b. A tentative schedule of training classes during the contract period (indicate tentative start
date of each course taking place between (July 1,2008- September 30, 2009);
c. Plans to maintain CERT members after graduation from the course;
d. Plans to use CERT graduates in emergency situations;
e. Plans to maintain the CERT program after funding has ended; and
f. Any additional programmatic information specific to your program.
2. Identify the number of emergency management organizations or the targeted population area
whose emergency management needs will be directly benefited by this program.
3. Discuss why this particular method was chosen.
4. Discuss the Applicant's experience and ability applied to the program.
All questions and question sub-parts have been answered in the Narrative and have been
highlighted in yellow with the corresponding question number,
2008 Citizen Corps/CERT Program
Subgrant Narrative
On behalf of the Collier County Citizen Corps Advisory Committee, the Collier County
Emergency Management Department is honored to sponsor this esteemed committee in the
opportunity to obtain grant funding to support future plans and programming. In
response to the Citizen Corps mission our Citizen Corps Advisory Committee has greatly
increased their level of commitment, public outreach programs, support for the local
CERT programs, and establishment of partnerships between emergency services within
our local community.
This committee has established a renewed sense of responsibility and vibrancy that has
added new meaning to their mission and blends extremely well with the mission of the
Collier County Emergency Management Department. (3) Our ,joint mission is to protect
communities by coordinating and integrating all activities necessary to build, sustain, and
I'ag" 12
Agenda Item No. 16F6
May 13, 2008
improve the capability to mitigate against, prepare for, respond to, and recover frorfIage 16 of 21
threatened or actual natural disasters, acts of terrorism, or other man-made disasters,
Collier County has a population of over (2) 350,000 citizens and is a coastal community in
southwest Florida with the Gulf of Mexico to the west and the Florida Everglades to the
east. Given our location, severe weather is always a major concern and our community is
exposed to tropical storms and hurricanes from June through November. Emergency
Management has activated the Emergency Operations Center (EOe) eight (8) times in a
twelve (12) month span beginning with Hurricane Charlie and ending with Hurricane
Wilma.
Since its establishment in early 2002, the Collier County Citizen Corps Advisory
Committee has been well represented at each and every EOC activation and aided
immeasurably in advising our elected officials through the declaration process and also
greatly support all public education and safety outreach efforts. These members are well-
versed and have a great deal of (4) experience in effectively and efficiently dealing with
disasters. This renewed sense of responsibility is evident in their efforts to not only
establish more Community Emergency Response Teams (CERT), but to support their
training efforts and help unite them into a more cohesive team that allows for sustainability
and viability. 2008 has seen the establishment of three more CERT teams in the county
bringing our total to twelve, with the hopes of number 13 to be established in our newest
community of Ave Maria.
(la) CERT recruitment efforts have also greatly increased, and through every safety
briefing, hurricane preparedness seminar, crime prevention talk, Medical Reserve Corps
meeting, and Citizen Corps meetings, we continually emphasize the critical need ofthese
vital community-hased teams, (Ic) The committee realized that viability is also a
significant part of tcam sustain ability and since Collier County has a very active and
vibrant Strategic Exercise program CERT members always participate in our tabletops,
functional and full-scalc exercises. Most recently, we had over 70 CERT members
participate in our Mass Casualty/Extrcmely Hazardous Substance full-scale exercise and
we will continue to utilize their services as players and victims,
(If) Training initiatives have also become a priority and the Citizen Corps Advisory
Committee's plan of action is to help unify all twelve teams through combined training and
exercises. We do not want to strip these teams of their own local identities; however, we
want to create a cooperative partncrship between CERT teams, Emcrgency Management,
Public Safety Agencies, Health Care Systems, Non-Profit Organizations, and Mutual Aid
Entities. Our first foray into combined training occnrred when wc invited several Citizen
Corps members, and several CERT team members to attend a Terrorism course in Pinellas
County, It was a huge success and we plan on setting up a yearly training schedule that
will include the normal CERT training classes, and additional courses offered locally or
regionally to help better educate CERT members and to hclp keep them viably interested.
(Ie) Unification and mutual collaboration would also help eliminate duplication of efforts,
reduce cost of manpower and man hours, and take full advantage of the training offered.
Unification would also crcatc a cooperative and concerted effort in raising funds to sustain
operations once the grant funding has ended,
(Id) Involvement in local activities is also a "key to success" in ensuring sustainability and
viability. Besides exercise involvement, several CERT members now sit on the Citizen
Corps Advisory Committee, Neighborhood Watch Programs, Medical Reserve Corps, EOC
team, Local Mitigation Strategy team, and the Department of Health Red-Plan team.
Page ]3
Agen::a item No. 16F6
May 13, 2008
Their involvement in these planning processes has created a sense of ownership and~tlfyof 21
enhances efforts to keep Collier County safe from any and all disasters, When a disaster
arises, it is comforting to know that the Department of Emergency Management can call on
these well-trained teams to conduct light search and rescue operations, assist with triage
operations, conduct first aid, and take care of their communities for at least the first 72
hours after the disaster strikes.
Citizen Corps/CERT Training I
For the Period of July 1, 2008 to 30 August January March May
September, 2009 2008 2009 2009 2009
Will include Citizen Corps members Train the Triage CBRNE Hurricane
as well as existing and newly Train er and First Training Preparedness
established CERT Teams Aid
Refresher
Tentative Training Schedule
(1 b)
Section V - CERT Mission - Community Integration (maximum 20 points)
(NOTE: Questions 6 through 10 require short answers. This section cannot exceed (3) pages. If
attaching additional pages please clearly identify each question and section number.)
The Citizen Corps mission is to bring community and government leaders together to involve community
members in all-hazards emergency preparedness, planning, mitigation, response and recovery.
1. Name of Jurisdiction: Collier County, Florida
2. Area Covered: Collier County, Florida
3. Does the jurisdiction currently have a Florida Registered Citizen Corps Council? Please list
Registered Council below.
LYes
No
Collier County Citizen Corps Advisory Committee
4. Name of the CERT Program: We have 12 registered CERT teams throughout Collier County and
the plan of the Collier County Citizen Corps Advisory Committee is to support all 12 and any
newly established teams.
5. Sponsoring Agency Applying for Sub-Grant: Collier County Emergency Management Department
I'Jge 14
Agenda Item ~Jo. 16F6
May 13, 2008
Page 18 of21
6. Detail how the Citizen Corps/CERT Program specifically fulfills/supports a part of the Citizen Corps
Mission in the community (see mission statement in instruction pages above):
The Collier County Citizen Corps Advisory Committee has been well represented at each
and every EOC activation and aided immeasurably in advising our elected officials
through the declaration process and also greatly support all public education and safety
outreach efforts. The Collier County Citizen Corps is also a great advocate of all the CERT
teams throughout the county and will lend support through training efforts to better aid in
planning, mitigation, response to and recovery from any and all disasters.
7. Detail specifically how Citizen Corps/CERT training in your community promotes partnership efforts
between emergency services in your community and the people they serve.
The Citizen Corps in collaboration with our local CERT teams have always played a major
role in participating in all local exercises and a few regional exercises as well. This
training greatly improves their ability to appropriately deal with all-hazard scenarios and
greatly compliments all of the emergency services within Collier County during times of
disaster. The Citizen Corps Advisory Committee has attended several all-hazard training
courses as well as Terrorism (Suicide Bombing) courses offered throughout the state.
8. Detaii specifically how the Citizen Corps/CERT program assists families, neighborhoods and
businesses with preparation, response and recovery from major disasters/incidents in a neighbor-helping-
neighbor community spirit.
The Citizen Corps members were very instrumental during our activations in
communicating with our elected officials, supporting shelter operations, and assisting
with emergency hotel accommodations. The CERT teams were very valuable entities in
ensuring that their local neighborhoods were well taken care of during Hurricanes Charley
and Wilma. In alignment with our Emergency Management "Motto" of the "First 72 are up
to You", these teams worked tirelessly in support of all emergency response and public
safety agencies. They served Collier County through search and rescue efforts, debris
removal, POD distribution, and light first aid efforts.
g. Specifically indicate how Citizen Corps/CERT activities interface support for National priorities:
. Expanding regional or area collaboration
. How does Citizen Corps/CERT support the National Infrastructure Protection Plan (NIPP)
goal of bringing together various partners to enhance security, mitigation of risk and
training of citizens
. How does Citizen Corps/CERT improve information sharing and collaboration capabilities
with other groups
. How does Citizen Corps/CERT strengthen interoperability of communications
. How does Citizen Corps/CERT strengthen CBRNE (Chemical, Biological,
Radiological/Nuclear and Explosive) detection, response and decontamination
understanding by citizens through education or other means
. How does Citizen Corps/CERT strengthen Medical Surge capabilities
Our Citizen Corps Advisory Committee has hosted several members of the American Red
Cross, Salvation Army, CERT teams, and Department of Health from our neighboring
counties to our meetings in an effort to share information and forge better partnerships.
Our Citizen Corps membership is widespread as they are also viable members of several
critical teams throughout the county. These members serve on the Local Mitigation
Strategy team, Coast Guard Auxiliary, Emergency Operations Center team (ESF support),
Local American Red Cross, and United Way organization. Many of our key members of
our CERT programs also are deeply involved in these organizations.
Page ]5
.L\g9nda Item No. 16;::6
May 13, 2008
As referenced above, we are a very diverse and well-placed organization that always,ge 19 of 21
welcomes guests to our meetings and will always share any and all information intended
to protect Collier County Citizens and their property.
All Citizen Corps members and many of our local CERT teams have taken communications
training on 800 MHz radios as well as many of the redundancy communications in the
Department of Emergency Management's Mobile Command Vehicle. Many members of
both teams have participated in our Full-Scale Exercises and have worked the 800M Hz in
support of EMS and Fire.
Our most recent Full-Scale Exercise involved a Mass Casualty and an Extremely
Hazardous Substance Scenario and many members of both teams participated and gained
an education in detection, response to, containment, and decontamination procedures.
Furthermore, several members of the Citizen Corps Advisory Committee's senior
leadership have attended courses involving CBRNE training and have shared their
knowledge with fellow team members and our citizens in general.
In reference to our most recent Full-Scale Exercise, over 70 Citizen Corps and CERT team
members participated in determining the Surge Capacity capabilities of all four of our local
hospitals, There participation greatly enhanced the hospitals plans and provide hands on
training for all first responders and medical providers.
10. Specify how this CITIZEN CORPS/CERT MISSION has been or will be integrated into an OVERALL
CITIZEN CORPS COUNCIL MISSION IMPLENT A TION STRATEGY PLAN - either by adoption of the
CITIZEN CORPS/CERT MISSION directly by the Citizen Corps Council once formed or once they
complete their Plan or by what other means?
The CERT Mission Annex has been adopted into the Citizens Corps Council Mission
Implementation Strategy Plan of which the Collier County Emergency Management
Department adheres to.
11. Does the applying governmental jurisdiction accept this CITIZEN CORPS/CERT ANNEX as valid
documentation of the role of CERT to partially meet education/training/auxiliary preparedness, response
and recovery mission role for Citizen Corps in the jurisdiction?
-L Yes No
12. If your community/county has a Florida Registered Citizen Corps Program in its jurisdiction complete
the follow information:
Name of Citizen Corps Program: Collier County Citizens Corps
Contact Person: Jim von Rinteln
Phone Number: 239-252-8911
E-Mail: JamesVonRinteln@colliergov.net
Page 16
Agenda Item No. 16F6
May 13, 2008
Page 20 of 21
EVALUATION CRITERIA
1. GENERAL
A. All Applications properly submitted and responsive will be accepted by the FDEM. FDEM
reserves the right to make a final selection without further discussion of the applications
submitted.
B. A non-responsive Application shall include, but not be limited to, those that:
I. are irregular or are not in conformance with the requirements and instructions in this
Appiication Guide;
II. have improper or undated signatures;
III. fail to use or complete all required forms;
IV. are conditional Applications;
V. are incomplete Applications;
VI. are not received on or before the closing deadline;
VII. propose a project that cannot be completed within the contract period, will require
additional funding to implement, or cannot be implemented upon completion for any
reason; or
VIII. are proposed by a local government whose adopted comprehensive plan has not been
found to be in compliance with Chapter 163, Part II, Florida Statutes,
THE RESPONSIVENESS OF AN APPLICATION SHALL BE DETERMINED BASED UPON
THE DOCUMENTS SUBMITTED WITH THE APPLICATION. A NON-RESPONSIVE
APPLICATION WILL NOT BE CONSIDERED.
C. FDEM may waive minor irregularities in the applications received where they are merely a matter
of form and not substance, and the corrections of such ARE NOT PREJUDICIAL to other
applicants. Variations which are material to the scoring shall not be waived.
6. SCORING
A. Each Application will be reviewed by a selection committee of at least three (3) members,
including at least three (3) FDEM employees with knowledge of the solicited services. Each of
the Applications will be evaluated with reference to the terms of this Application for Subgrant, and
the Evaluation Score Sheet below. Total point scores for each Application shall be calculated by
the committee in determining recommended awards.
Any requirement of this solicitation which indicates the consequence of noncompliance shall be
strictly enforced.
Page 17
Number
Title
Agenda item No. 16F6
May 13, 2003
Page 21 of 21
Fiscal Year 2008/2009
Citizen Corps/CERT Grant Program
EVALUATION AND SCORING SHEET
1.
Demonstrate Sustainability (Section I)
8. Does the applicant identify what functions they plan to provide beyond subgrants
dollars requested?
D
(Max 10 pts)
2.
Cost Effectiveness (Section II and III)
8. Does the applicant identify and demonstrate cost-effectiveness in new, refresher
and/or advanced trainings?
b. Are these projects and their timeframes realistic?
D
(Max 15 pts)
----------------------------------------------------~
3. Proposed Budget (Section II and III)
a. Does the proposed budget for the project describe how it is necessary and
appropriate to the scope of the project?
D
(Max 15 pts)
D
4.
Project Method and Approach (Section IV)
(Max 15 pts)
5.
Experience and ability applied to project (Section IV)
D
(Max 10 pts)
6. Consistency with NationallState Priorities (Section IV and V)
a. Explains consistency with State CEMP
b. Consistency With Local CEMP
c. Consistency with DHS Citizen Corps/CERT Community Integration Plan
D
(Max 35 pts)
7.
Impact by environmental clean-up initiative or Front Porch Community
(Tiebreaker)
D
TOTAL POINTS
General Comments:
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