Agenda 05/27/2008 Item #16J 3
Agenda Item No. 16J3
May 27, 2008
Page 1 of 3
EXECUTIVE SUMMARY
Recommendation to approve a budget amendment transferring Courts Diversion
Fee revenues previously recorded, inadvertently, in the General Fund (001) to the
Court Operations Fund (681).
OBJECTIVE: To obtain Board of County Commissioners' (Board) approval of a
budget amendment reducing General Fund (001) Reserves for Contingency by $488,373
and transferring those funds to the Courts Operations Fund (681) for use in the FY 2009
budget cycle.
CONSIDERATIONS: In the latter part of FY 2007, Diversion Fee revenues from the
State in the amount of $488,373 were inadvertently deposited into the General Fund
(001). The funds should have been deposited into the Court Operations Fund (681),
Court Administration would have received the benefit of those revenues or they would
have served as a direct reduction in the amount of funding required from the General
Fund (001) for both the FY 2008 and the FY 2009 fiscal years.
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The Court Operations Fund (68 I) does not have sufficient revenues in FY 2008 nor will
it have sufficient carry forward to fund the existing level of service in the upcoming FY
2009 budget cycle, Court Operations is requesting the Board grant this transfer in order to
assist Court Operations in partially attaining the Boards' FY 2009 budget poliey
directives,
Court Operations is experiencing extreme revenue shortfalls in various Article V revenue
sources (variance below budget of $990,700) and Parole and Probation Fees (variance
below budget of $3 14,200) for a total funding deficit of ($1,304,900) in FY 2008. Two
major drivers of this shortfall are a significant deerease in recording fees ($2 surcharge
for courts) and non-collection of assessed fines and other charges that fund Court
Operations. The magnitude of this shortfall was not expected and Court Operations needs
time to incorporate this revenue decrease into operations. It is expected that this reduced
level of funding will continue into the 2009 fiscal year.
The FY 2009 Budget request for the Courts Operations Fund (681) will be forwarded
from the County Manager to the Board during the FY 2009 budget workshops with the
caveat that Court Operations will take appropriate actions (reduee expenditures and/or
personnel expenses) during FY 2009 to reduce future General Fund contributions for
Court Operations to the Boards approved budget policy for eaeh respective future budget
cycle.
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FISCAL IMPACT: Reduction of $488,373 in the General Funds Reserve for
Contingencies. These funds were, inadvertently, deposited to the General Fund (001)
instead of the Court Operations Fund (681).
Aaenda Item No. 16J3
- May 27, 2008
Page 2 of 3
GROWTH MANAGEMENT IMP ACT: There is no growth management impact
associated with this request.
RECOMMENDATION: That the Board approves budget amendments appropriating
$488,373 from General Fund Reserve for Contingencies and transferring these funds to a
Reserve in the Court Operations Fund (681) to be used in FY 2009.
PREPARED BY: Mark Middlebrook, Senior Deputy Court Administrator
Page I of 1
Agenda Item No. 16J3
May 27, 2008
Page 3 of 3
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
Item Number:
Item Summary:
16J3
Meeting Date:
Recommendation to approve a budget amendment transferring Courts Diversion Fee
revenues previously recorded, Inadvertently, in the General Fund (001) to the Court
OperatIOns Fund (681) ($488,373)
5/27/200890000 AM
Approved By
OMS Coordinator
OMB Coordinator
Date
County Manager's Office
Office of Management & Budget
5/1912008 1 :54 PM
Approved By
Sherry Pryor
Management & Budget Analyst
Date
County Manager's Office
Office of Management & Budget
5119120082:17 PM
Approved By
John A. Yonkosky
Director of the Office of Management
Date
County Manager's Office
Office of Management & Budget
512012008 1 :37 PM
Approved By
James V. Mudd
County Manager
Date
Board of County
Commissioners
County Manager's Office
5120120085:50 PM
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file:/fC:IAgendaTestIExportl1 08-May%2027, %2020081 I 6.%20CONSENT%20AGENDA 11... 5/2 I/2008