Agenda 05/27/2008 Item #16E 1
Agenda Item No, 16E 1
May 27, 2008
Page 1 of 8
EXECUTIVE SUMMARY
Recommendation to amend Contract No. 08-5011 "Annual Contract for Underground
Utility Contracting Services" to D.N. Higgins, Incorporated; Kyle Construction
Corporation; Quality Enterprises, Incorporated; Mitchell and Stark Corporation; and
Haskins, Incorporated to change work order signature requirements
OBJECTIVE: To obtain the Board of County Commissioner's approval to amend Contract
08-5011 "Annual Contract for Underground Utility Contracting Services to amend language
requiring County Attorney's' signature on work orders between Fifty Thousand Dollars
($50,000) and less than Two Hundred Thousand Dollars ($200,000) .
CONSIDERATIONS: On March 11, 2008, the Board approved Agenda item No. 10H, 08-
5011"Annual Contract for Underground Utility Contracting Services for underground utility
work to D,N. Higgins, Incorporated; Kyle Construction Corporation; Quality Enterprises,
Incorporated; Mitchell and Stark Corporation; and Haskins, Incorporated.
The requirement for County Attorney signature on work orders at the $50,000 to $200,000
range is not standard practice and is not in our other contracts. The RFP incorrectly
included this language, and in the interest of making sure there was no disruption in
service, particularly in emergency call-out situations where response time is critical, a
decision was made to amend the contracts later. This amendment is intended to bring this
.-- contract into conformance with our other contracts by deleting language in Section 2.
Statement of Work. Strikethrough indicates deletion of language:
For projects with an estimated cost over Fifty Thousand Dollars ($50,000) and less than
Two Hundred Thousand Dollars ($200,000), competitive quotes shall be solicited from
all of the contracted firms; the Contractor shall respond with the information and or
proposal sought within ten (10) working days, the Owner shall negotiate favorable
project terms and conditions, and issue a numbered Work Order to initiate the projects.
Division Administrator and County /\ttorney approval is required at this level.
GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated
with this Executive Summary.
FISCAL IMPACT: There is no fiscal impact associated with the Executive Summary
LEGAL CONSIDERATION: There are no outstanding legal issues. RNZ
RECOMMENDATION: That the Board of County Commissioners approve these contract
amendments to remove signature requirement by the County Attorney's office for work
orders between Fifty Thousand Dollars ($50,000) and less than Two Hundred Thousand
Dollars ($200,000) .
,-.
PREPARED BY: Dianna Perryman, Contract Specialist, Purchasing Department
Page 1 of2
Agenda Item No. 16E1
May 27,2008
Page 2 of 8
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
Item Number:
16E1
Item Summary:
Recommendation to approve the amendment of Contract No. 08-5011 Annual Contract for
Underground Utility Contracting Services with D,N. Higgins, Incorporated: Kyle Construction
Corporation; Quality Enterpnses. Incorporated; Mitchell and Stark Corporation; and Haskins,
Incorporated to change work order signature requirements
Meeting Date:
5/27/200890000 AM
Approved By
Kelsey Ward
Contract Administration Manager
Date
Administrative Services
Purchasing
5/8/200810:23 AM
Approved By
Phil E. Gramatges, P .E.
Sr. Project Manager
Date
Public Utilities
Public Utilities Engineering
5/8/20084:46 PM
Approved By
Steve Carnell
Purchasing/General Svcs Director
Date
Administrative Services
Purchasing
5/9/20087:29 AM
Approved By
Robert N. Zachary
Assistant County Attorney
Date
County Attorney
County Attorney Office
5/9/2008 12:05 PM
Approved By
James W. DeLany
Public Utilities Administrator
Date
Public Utilities
Public Utilities Administration
5/9/2008 12:49 PM
Approved By
Mary Seck
Executive Secretary
Date
Administrative Services
Administrative Services Admin.
5/9/2008 1 :36 PM
Approved By
Len Golden Price
Administrative Services Administrator
Date
Administrative Services
Administrative Services Admin.
5115/20084:47 PM
Approved By
OMS Coordinator
OMS Coordinator
Date
County Manager's Office
Office of Management & Budget
5/20/20081 :19 PM
Approved By
-
Laura Davisson
Management & Budget Analyst
Date
County Manager's Office
Office of Management & Budget
5/20/20084:55 PM
file://C:IAgendaTestlExportll 08-May%2027, %202008116.%20CONSENT%20AGENDA II... 5/21/2008
Page 2 of2
Agenda Item No. 16E 1
May 27, 2008
Page 3 of 8
Approved By
James V. Mudd
County Manager
Date
Board of County
Commissioners
County Manager's Office
5/20/20086:07 PM
file://C:\AgendaTest\Export\ 1 08-May%2027,%202008\ l6.%20CONSENT%20AGENDA \ I... 5/21/2008
EXHmIT A ~1 Contract Amendment ()8..5011
"Annual Contract for Undenrround Utilitv Contractin!! Services"
This amendment. dated . 2008, to the referenced agreement shall be by and
between the parties to the original agreement, and D.N. Higgins. Inc. (to be referred to as
"ContraCtOr'') and Collier County, Florida, (to be :referred to as "County").
Statement or Understanding
The following change to the above referenced Agreement has been mutually agreed to by the
Contractor and the County:
The deletion to the existing language in Section 2. Statement of Work of the Agreemeot is shown
herein by sml:etnBlloRs.
For projects with an estimated cost over Fifty Thousand Dollars ($50,000) and less than Two
Hundred Thousand Dollars ($200,000), competitive quotes shall be solicited from all of the
contracted finns; the Contractor shall respond with the infonnation and or proposal sought
within ten (10) working days, the Owner shall negotiate favorable project terms and
conditions, and issue a numbered Work Order to initiate the projects. Division Administrator
ami Cel:H'lt) ^.-ttem~ approval is required at this level.
All other terms and conditions of the Agreement shall remain in force.
IN WITNESS WHEREOF, the Contractor and the County have each, respectively, by an
authorized person or agent, hereunder set their hands and seals on the date(s) indicated below.
Accepted:
M~'( .si':>
,2008
CONTRACTOR:
D.N. Higgins, Inc.
By'
vJA~
Authorized Signatory
D"''''ltL fJ. HI("r..I.J~
Print Name and Title
V,I'.
ATTEST,
O\VNER:
Dwight E. Brock, Clerk
BOARD OF COUNTY
COMMISSIONERS
COLLIER COUNfY. FLORIDA
By,
Tom Henning, Chairman
~~M~
,-,;sn.n' 0 Attorney
"-
Agenda Item No. 16E 1
May 27, 2008
Page 4 of 8
R
EJlCllJllrr A -I Co\nl" A..........._II
.A.genda Item No. 16E1
May 27, 2008
Page 5 of 8
.. A "ftll.1 Cantl'ad 'er Un......ound UtiUtv Coatr.eti.. SuviQtl'"
ThUlImcn4mcnt, dilled .2008, to the raforoneod lermnent $l1ajl ~ by
aad betwCCft the ;Il1'1iea to the onamallJl'CCfftOftt, and HukinI, Inc. (to be n:tem:d 10 .,
'"COftl:n'ttOti cmd Collier Coumy, Florida. (to be: rererred to 1$ "Countyj.
se.......t of VnderstlllMl....
The fotJawi'Rl ~anlc 10 t"'c: above rcf'croncod Aracment hili bcon mtltually arn:cd to by the
ContraC\Ol' and the County:
The deletion to the: cx.istinC llnpllC in Section 2. SU\1cmCn\ Dr Work or the A~cnl I!I thoWfl
herein by IIflihlIhJIII..
For projccts with I'" utimatcd eo..t over FiR)' Thou.-nd Doll., ($'0,000) lII1d ICls thin Two
Hundl'Od TllOll..ftd Dol,"", (SJOO,OOO~ "'""'cti~.. quote. _ be .o!ic:l1Ed f'tom .11 of the
contracted Arm,; the ContrlctOl' .hIIll'OJI'Oftd with u'e Inlbrmlltian nd or pmpotaal toUpt
within t;n (10) wostmc dlys, mo Owner Jhall noJOtil1C ~."orablo pt'Qjcct tcmI, and
con~rionl. and ts:sue I'l numbcrod Work Order lG initiate the FDjoctl. o;vision Adminitmtor
... C..."~ "lIl""'1~ appro",1 is n:CI"lrd at thislcvct
All other rcmu and conditions orthc AFcc:mcnt I1I11U mnlin in forcc.
Il'I WITNElIS WREUOF, "'" eon...... end Ihe Coollly 110.. coek, """",,",-1y, by."
II\tthorized person or 'Sent. hcramdcr ,et dx:iT had, ,nd scal. on die date(s) tndiaaad t1c1ow.
Aoccpted:
3/.5
,
,2008
CONTRACTOR,
Hu~
By'
,.,,- AUI1IoriJ:od SipQry
-..k.~ ,I'IIW#&OZ
Prior: Nunc ",d Title-
ATTeST:
OWNEIl.,
Dwip\ e, Brodt, Clerk
BO^RD OF COUNTY
COMMISSIONEIl.S
COLLIER COUNTY, FLORIDA
By:
A-
.
d
Tom Hcnnine:. Chairman
}L~
FROM M.F05TER B.ECTRIC INC.
PHONE NO. : 810+636+7092
Agenda Item No. 16E1
May 27, 2008
Page 6 of 8
Ma~. 05 2008 04:52PM Pi
EJ(Blan /It...1 CODttaet Amt'Ju1Blent 01--5011
"1\.'l\l\\1.1 CONtact fot Undervrou..d utmt\' CO'll'h"3(':lin2 ~"
TIDs _ d8Ied ' 2008, .. tho toferonced ag""",em shall be by
:md betWeen tho parties.. tho orlginal_""n~:md I'yle C<mstnICtion e<>1l'. Ito be referred
10 ii! "CiiiilfJiOiO?'j iiMCiiUiOl'e&iiill'.l'l61l4i. llOllO 1I!fiIf6Il1ii Jij .COOlil'f"j.
StaJemc:at of Uudentadiag
The follo_ ebang<> .. Ihc ,bove rofe=ced A~ bas bee. ",,"ally aped to by the
e_or and tho C<>omy:
Tbc deletiott to the cxistiDg Iangallge in Scc1ion Z. ~t of Went. of the ApeetDem is shown
bereiu l>y IlIiiIBif'~~"r.
FOr projeCts with lID _ ClOSt over Fill;>> Tl>o1maJId l)ollaro ($50.000) ami Iars IIum Two
H~ Thousaad Dolbm ($200,000), eomped~ quotcB sball be. solicited ftom .u. of the
~ fiabs: 11>0 <::oou.cu>' shall respond wi1h the iIlfom>atiOD ROd Of proposal SOIlgbt
wltllln teo (10) "Q~ day~ ;he Owner shall ..gotiate _Ie proj... """" and
conditions. aDd is&uc .. munbcrOd. Wark OUT 10 ioitiatc the projt;CtS. Dtvision Adminimatot
tJt4C';:Ht! "Si_'~~1ilRqt<<rea.3ttmsl!Vel
All other termS and COnditil)1lS of the Agreeroem shall ff;lmain in foroe.
IN WlnlESS WlJEREOF. tho Comractor oDd the Count>' iI,vo caeh, resl"Clively, by lID
auUKni:r.ed penon Gr agem, ~ set their hands and seals. OJ] the date(s) irdk:aJEd. below.
Accepred: -=na rUb 5
/
.. 2008
CONTRACTOR:
::~JJ/jk!)~
LJ\MA i1.'\ Mln.A-J.i.1i1"1
Print :Name (lnd Title
ATIEST:
OWNER:
BOARD OF COUNTY
COMMISSIONERS
COLLIER COUNTY, FLORIDA
By:
TomHe~ Chainnan
Dwigb! It Broc1c, Clem
72~~;~
..- ~uomey
DllPARTMBNTDIRBCTOR
By:
,-
t:XJIIBIT ."' -1 Cuntract Am,..lIdment 08-~ll
Agenda Item No. 16E1
May 27, 2008
Page 7 of8
"A..ual Contra'" rur Uadl'rgrou.d Utilitleti"
ThiJli ....eDdmnt. dated .100H_lo 1M ~rerNc:ed .~n:eme.I.Ia.1I be by aad
betwccn the parties to Ibe orici..laJtrftmeat. and Mitchell &, Slark Con~ru'li(m Co., Inc. (10
be- rdl.!rred to u "Contl'lldor") MIMI Colli,.... eou_I)" Flurkt.. (to be rererrcd to..
"Coun.~").
ShtemC'.1 of l1ndentandini
The fullowilllol l.:hanl!i: 10 the <show referenc.cd Agrecment has httn mutuully n~~tJ \l1 b).' the
COl\!r.lctor and till: ('OUOIY:
TIn.: dclelillll (,) Iflc exh.ill~ lun~uagt.. in Sl..-..;til:m 2. SllIlcmenl of W,ull. of the Agreement I::;
.huwn herein b)' ,,",ike4~
[:or pmj\,,"i,;j$ wilh 1111 citim31~d c.:OSl mer Fift} ThnU'ilInd Dollars (S5n.IKK)) IInd Ie.~ lhun 1"wo
llulldred Thousand I)ollars (S200,tHHl). <.:ompetilive \juotes _~hall he solicited from a\l of the
c.:ontmctei1 tinn~: Ihe Contractor ~hllll re!lpOnd wlth the infnrmMtiun and or proposal sought
wilhil1 t~n (10) working w.y~. the Owner "hall nc~mlll.tc fa\lQrablt: projcct 'emlS JUlJ
\.:llllllilions. and i~~ue Zl numhcn:d Work Order to iniliatc lhc prujects. [)i\oislon Adminisltatllr
Ittld-GtM~'fMY apfll"lwal II'; required "1lhis level.
.1\11 olher 1ernh lInd condili\lllll (lflhe ^!lJ'CCl1lCnl sh311 remain in torc~
IN \"nNF.SS WlttREOF. thl: Conlrnc.:lor "nd the L'1.1UI1IY ha\.c each. rC!lf'Ccb,,'cly. by an
Ruthoril'l:d person or lIgem. hcn:under 'OCt lhcir hands and l>C1lI1~ on tht: oat,-, '10) iudicalcd bcluw.
AC<':CI)I\.."tI'
~..J.~
.200R
('(JNTR",'lOR:
\1itchdl & 'j1~~V'IlIl~lruclion C~l, Inc.
/;;C: /~
H"'" y,.;::. <"-'''-''--~-'--
)'---i/~
Amlwri/c,1 Si~llator~..
,2f'~ P"~<>!.~L
I'rint NUlIlc lllldTitli:
f -'~.
,i....k_"...>
I\TTFST:
OWNER~
[Mi.!-thl E. Urock.Ckri~---
BOARD O~ COL'\rY
COMM1SS\()'ERS
("OU.II~R CUl.:;..I'\'Y. PtORIDA
~~P'''.VCd .~ l",h~n~.od ~
/-r.-
Asli~i'mll :OUIl AUomc~
nEPART\1ENT DIRECTOR
Uy:
I'hil{iramatiZes
EXHIBIT A -1 Contract Amendment 08-5011
Agenda Item NO.1 1
May 27, 2 8
Page 8 8
l'Annual Contract for Under2"round Utility Contractine Services"
This amendment, datcd , 2008, to the referenced agreement shall be by and
between the parties to the original agreement, and Quality Enterprises USA, Inc. (to be referred
to as "Contractor") and Collier County, Florida, (to be referred to as "County").
Statement of Understanding
The following change to the above referenced Agreement has been mutually agreed to by the
Contractor and the County:
The deletion to the existing 1anb'llage in Section 2. Statement of Work of the Agreement is
shown herein by stFiI:etMs1::Igfls.
For projects with an estimated cost over Fifty Thousand Dollars ($50,000) and less than Two
Hundred Thousand Dollars ($200,000), competitive quotes shall be solicited from all of the
contracted finns; the Contractor shall respond with the infonnation and or proposal sought
within ten (10) working days, the OWller shall negotiate favorable project tenns and
conditions, and issue n numbered Work Order to initiate the projects. Division Administrator
af18 CabiHt) :\-HeFfley approval is required at this level.
All other tenns and conditions orthe Agrcement shall remain in force.
IN WITNESS WHEREOF. the Contractor and the County have each. respectively, by an
authorized person or agent, hereunder set their bands and seals on the date(s) indicated below.
Acccptcd:
,2008
CONTRACTOR:
Quality ~rprises USA, Inc.
By (: /1~
A~thorizJt Slgnalory
I
Paul ~. Moriartv. Vice President
Print Name and Title
ATtEST:
OWNER:
Dwight E. Brock, Clerk
BOARD OF COUNTY
COMMISSIONERS
COLLIER COUNTY, FLORIDA
By:
Tom Henning, Chainnan
~
~