Agenda 09/09-10/2008 Item #16F(2)C
EXECUTIVE SUMMARY
NAGENDA ITEM
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Recommend approval of Change Order #1 for Agreement with Dia
Monde to increase international tourism marketing expenditures by
$16,000 for the balance of FY 08 and authorize the Chairman to
execute Change Order #1
OBJECTIVE: Approval of a change order to the existing agreement with Dia Monde for
increased international tourism marketing services for the remainder of FY 08 resulting
in an authorized expenditure of $53,000 for FY 08.
CONSIDERATIONS: The existing agreement with Dia Monde (formerly Luxury Resorts
Marketing) was approved by the Purchasing Director on 10/1/07 for $37,000 to include
a monthly retainer fee of $2500 and annual travel expenses of $7,000. The proposed
change order includes a provision to provide international marketing representation for
Collier County on a full-time basis for the remainder of FY 08 and FY 09. The use of
emergency advertising funds for expanded international marketing efforts due to the
declaration of an Economic Emergency was authorized by the Board of County
Commissioners at their July 22,2008 meeting, Agenda Item 10 I.
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Approval of this document by the County Manager is subject to formal ratification by the
Board of County Commissioners. If the decision by the County Manager is not ratified
by that Board, this document shall be enforceable against Collier County only to the
extent authorized by law in the absence of such ratification by that Board.
COUNTY ATTORNEY FINDING:
ADVISORY COMMITTEE RECOMMENDATIONS: The TDC approved the use of
emergency advertising funds for expanded international marketing efforts at the June
23,2008 meeting.
FISCAL IMPACT: Sufficient funding is available in Fund 196 to pay for the Change
Order for the remainder of FY 08.
GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management
Plan related to this action.
RECOMMENDATION: Approve Change Order # 1 to the existing agreement with Dia
Monde to increase the present agreement by $16,000 and authorize the Chairman to
execute Change Order #1.
PREPARED BY: Kelly Green for Jack Wert, Tourism Director
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Recommend approval of Change Order #1 for Agreement with Dia Monde to increase international
tourism marketing expenditures by $16,000 for the balance of FY 08 and authorize the Chairman to
execute Change Order #1
Prepared By:
Department
Date
Tourism
8/13/2008 11 :56:35 AM
Approved By:
Department
Approval
Date
County Approved
Manager's Office
8/26/2008 11 :39 AM
ATTACHMENTS:
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Name:
D ~tive S_umlllarv - Dia
Monde Chance Order.doc
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Monde).odf
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Description:
Type:
Executive Summary
Executive Summary
Change Order
Backup Material
Resolution
Resolution Letter
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CONTRACTIWORK ORDER MODIFICATION
CHECKLIST FORM
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PO#:_ 4500087779
WORK ORDER #:
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PROJECT NAME: International MarketinCl Services
PROJECT MANAGER: G'n< 1- W...-+
BID/RFP#: rJ/p, MOD#: I
DEPARTMENT: -r;;o R r .; (YI
PROJECT#:
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CONTRACTOR/FIRM NAME: Dia Monde
Original Contract Amount:
$ 37.000.00
(Starting Point)
Current BCC Approved Amount: $
(Last Total Amount Approved by the BCC)
Current Contract Amount:
$ 37 000.00
(Including All Changes Prior To This Modification)
Revised ContractIWork Order Amount:
$ 16,000.00
$ 53,000.00
(Including This Change Order)
Change-Amount:
Cumulative Dollar Value of Changes to
this ContractIWork Order:
$
16.000.00
Date of Last BCC Approval Agenda Item #
('-"-"rcentage of the change over/under current contract amount 44-""'" 4- '3 %
Jrmula: (Revised Amount I Last Bee approved amount)-1
CURRENT COMPLETION DATE (S): ORIGINAL: CURRENT:
Describe the change(s): ChanQe to full time representatio~pe~e BCC on Julv 22. 2008.
This amount is for AUQust and September. 2008.
Specify the reasons for the change(s) r 1. Planned or Elective r. 2. Unforeseen Conditions r 3. Quantity
Adjustments r 4. Correction of Errors (Plans, Specifications or Scope of Work) r 5. Value Added
r 6. Schedule Adjustments Note: One or more may be checked, depending on the nature of the change(s).
Identify all negative impacts to the project if this change order were not processed: In the event this chanQe
order was not processed. two months of important travel planninq time bv Europeans would be missed.
This change was requested by: r1Contractor/Consultant rl Owner PI Using Department r COES
COesign Professional IIRegulatory Agency (Specify) r Other (Specify)
CONTRACT SPECIALIST PARTICIPATION IN NEGOTIATIONS:
rYes
~ No
This form is to be signed and dated.
APPROVED BY:
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Project Manager
Date:
8/11/08
''''''EVIEWED BY:
Date:
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Revised 11.19.2007
CHANGE ORDER NO.
CONTRACT NO.
BCC Date:
Agenda Item:
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CHANGE ORDER
TO: Dia Monde
Calwer Str. 19
Stuttgart Germanv 70173
DATE August 8. 2008
PROJECT NAME:
PROJECT NO.:
Under our AGREEMENT dated October 1
,2007.
You hereby are authorized and directed to make the following change(s) in accordance with tenns and
conditions of the Agreement: Change to full time representation of Tourism in Europe
FOR THE Additive Sum of: Sixteen thousand dollars
($ 16.000.00
Original Agreement Amount $ $37.000.00
(- Sum of Previous Changes $ 0
This Change Order adds $ $16.000.00
Present Agreement Amount $ $53.000.00
The time for completion shall be (increase or decrease) by 0 calendar days due to this Change Order.
Accordingly, the Contract Time is now (~ calendar days. The substantial completion date
is and the final completion date is . Your acceptance of this Change Order shall
constitute a modification to our Agreement and will be performed subject to all the same tenns and conditions as
contained in our Agreement indicated above, as fully as if the same were repeated in this acceptance. The
adjustment, if any, to the Agreement shall constitute a full and final settlement of any and all claims of the
Contractor arising out of or related to the change set forth herein, including claims for impact and delay costs.
Accepted:
,2008
CONTRACTOR:
Dia Monde
OWNER:
BOARD OF COUNTY COMMISSIONERS
OF COLLIER COUNTY, FLORIDA
By:
Natasa Manic, Director
By:
Tom Henning, Chairman
ATTEST:
Dwight E. Brock, Clerk
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BY:
Approved As To Form
and Legal Sufficiency:
Print Name:
Assistant County Attorney
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RESOLUTION NO. 2008- 222
RESOLUTION OF THE COLLIER COUNTY BOARD OF COUNTY
COMMISSIONERS AUTHORIZING USE OF TOURIST
DEVELOPMENT FUNDS FOR EMERGENCY ADVERTISING DUE
TO THE DISTRESSED ECONOMIC SITUATION IN THE UNITED
STATES.
WHEREAS, the Board of County Commissioners of Collier County sets aside tourist
development tax funds for Emergency Advertising in Fund 196 in accordance with Ordinance
No. 92-60, as amended; and
WHEREAS, the Board of County Commissioners finds that there is an Economic
Emergency due to the distressed economic situation in the United States and that use of
Emergency Advertising Funds for this purpose is appropriate; and
WHEREAS, the Board of County Commissioners desires to authorize staff to use up to
$800,000 annually from Fund 196 for Emergency Advertising on an as-needed basis for two
years (FY 08 and FY 09); and
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY
C-- COMMISSIONERS OF COLLIER COUNTY, FLORIDA, that: the Tourism Director is
authorized, after approval by the County Manager and the Chairman of the Tourist Development
Council, to use funds up to $500,000 in FY 08 and up to $800,000 in FY 09 for Emergency
Advertising in accordance with this Resolution; and
BE IT FURTHER RESOLVED, the Board of County Commissioners finds that
circumstances or events in or near Collier County which warrant the immediate use of
Emergency Advertising Funds includes a distressed economic condition as it exists today in the
United States; and
BE IT FURTHER RESOLVED, the Board of County Commissioners further finds that
there is state of emergency warranting the expenditure of Emergency Funds for advertising in
specifically identified markets; and
BE IT FURTHER RESOLVED. this authorization is for the duration of the County's
contract with Paradise Advertising and Marketing, which contract shall expire on September 30,
2008, unless renewed annually for up to a maximum of two (2) additional years.
N~GENDA ITEM
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This Resolution adopted this ~ day of July, 2008 after motion, second and majority
vote favoring same.
ATTEST:.
DWICWlij..~RPCK, Clerk
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BOARD OF COUNTY COMMISSIONERS
OF COLLIER COUNTY, FLORIDA
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By:
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Colleen M. Greene. Assistant County Anomey
CP\\TDC\2007Reso\AuthorizeEmergencyAdvertisingFunds
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