Agenda 09/09-10/2008 Item #16F(2)A
EXECUTIVE SUMMARY
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Recommendation to Award RFP No. 08-5022 "Annual Contract for Right-of-Way
Acquisition and Real Estate Related Services" to HDR Engineering, Inc.
OBJECTIVE: To place a full service right-of-way acquisition and consulting firm under annual
contract for use by the Right-of-Way Acquisition Section of the Transportation Engineering &
Construction Management Department and the Real Property Section of the Facilities
Management Department.
CONSIDERATIONS: The offices of the Right of Way Acquisition Section of the
Transportation Engineering & Construction Management Department and the Real Property
Section of the Facilities Management Department may be asked by their clients from time to
time to undertake a project or projects which may be beyond the capability or expertise of
existing staff. By placing a firm under annual contract, the County is guaranteed the ability to be
responsive as long as the budget exists to cover the costs.
(
A Request for Proposal was posted by the Purchasing Department in accordance with County
Purchasing Policy. A five member selection committee was appointed by the County Manager.
Nine firms from around the State of Florida submitted proposals and hourly rate fee quotations.
No firms were based in either Lee or Collier County. After review of all proposals the selection
committee reached a consensus that HDR Engineering could best serve the needs of Collier, if
and when the need arose. Their proposal and hourly fee schedule has been attached to this
executive summary.
Of particular concern, in these times of shrinking revenues, is the right-of-way cost estimating
function. We can neither afford to estimate too low, and run out of budget authority prior to
project completion (which would probably mean borrowing from another project to cover the
overrun); nor would it be prudent to encumber more funds than necessary (which could inhibit
our ability to tackle multiple projects simultaneously.) HDR's right-of-way cost estimating team
was recognized for its role in helping the Florida Department of Transportation District 7 staff
earn an "Excellence in Product Delivery Performance" award for being within 4% of actual
expenditures with their cost estimates between July 2000 and December 2005.
Approval of this document by the County Manager is subject to formal ratification by the Board
of County Commissioners. If the decision by the County Manager is not ratified by that Board,
this document shall be enforceable against Collier County only to the extent authorized by law in
the absence of such ratification by that Board.
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FISCAL IMPACT: The annual agreement is a "standing" agreement governing the hour y
rates the consultant may charge for services. When these services are required by Collier
County, they are paid for from each particular capital improvement project's budget. As such,
payments for services are authorized by the Board as each capital improvement project is
authorized by the Board. Please refer to the attached bid tabulation sheet for the fee schedule for
the firm.
GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated
with this Executive Summary.
LEGAL CONSIDERATIONS: The standard professional services agreement will be
examined for legal sufficiency subsequent to execution by the contactor. RNZ.
RECOMMENDATIONS: That the Board of County Commissioners of Collier County,
Florida:
1. Approve the award of RFP No. 08-5022 "Annual Contract for Right-of-Way Acquisition
and Real Estate Related Services" to HDR Engineering, Inc.; and
2. Authorize its Chairman to execute on behalf of the Board a separate annual contract with
HDR Engineering, Inc.
( _c Prepared by: Kevin E. Hendricks, Right-of-Way Acquisition Manager, Transportation
Engineering & Construction Management
Attachments: (1) Proposal; (2) Fee Schedule
SCHEDULE B
Collier County Fee Schedule
RFP 08-5022
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"Annual Contract for Right of Way Acquisition and Real Estate Services"
Principal
Project Manager
Real Estate Appraiser (State Certified
General)
Senior (Property Acquisition Specialist -
R/W Agent)
Staff (Property Acquisition Specialist - RIW
Agent)
Administrative Assistant
Lump Sum Pricing
(-
Obtain/Provide Title Commitment
Obtain/Provide O&E Report
$170.00
$145.00
$135.00
$91.00
$82.00
$55.00
$375.00
$350.00
This list is not intended to be all-inclusive. Hourly rate fees for other categories
of professional, support and other services shall be mutually negotiated by the County
and firm on a project by project basis as needed.
Patricia L. Morgan
From:
Sent:
To:
brock_m [MaryBrock@colliergov.net]
Monday, September 08,200810:26 AM
Allen, Debbie; Patricia L. Morgan; Carnell, Steve; Barbetta Hutchinson; CarpenterKathy; Puig,
Judy; BenkerAmysue; Pat Pochopin; lehnhard_p
LenPrice; Brock, Mary
Additional back up material to tomorrow's agenda packet
additional back up material.pdf
Cc:
Subject:
Attachments:
Importance:
High
<<additional back up material.pdf>>
Good morning, Please find additional back up material to the September 9 agenda. (your packets should have some
back up material on these items already, this is additional material) I have scanned them in all as one document, but the
item numbers are on the top right corner of each. Items include:
10C: Requesting Board decision on local preference for Bid No. 08-5106.
10F: Recommendation to approve an Agreement between Collier County and Dr. Marta U. Coburn, MD.
16A 1: Recommend that the Board of County Commissioners authorize the submittal of the attached HCP Planning
Assistance Grant Proposal
16A2: Recommendation to approve the Reiease and Satisfaction of Code Enforcement Liens
16A5: Recommendation to execute a Quit Ciaim Deed
16A7: Recommendation to grant final approval of the roadway (private) and drainage improvements for the final plat of
Mustang Island
16A10: Recommendation to grant final approval of the roadway (private) and drainage improvements for the final plat of
Quarry Phase 1 A
16A13: Recommendation to grant final approval of the roadway (private) and drainage improvements for the final plat of
Cedar Hammock
16F2(A' ecommendation to award RFP No. 08-5022 (Annual Contract for Right-of-Way)
16 Recommendation to approve a Joint Project Agreement between the State of Florida Department of
Transportation
If you have any questions, etc. please let me know. Thank you, MJ
, (( l .:' ( 1\ )
EXECUTIVE SUMMARY
Recommendation to Award RFP No. 08-5022 "Annual Contract for Right-of-Way
Acquisition and Real Estate Related Services" to HDR Engineering, Inc.
OBJECTIVE: To place a full service right-of-way acquisition and consulting fIrm under annual
contract for use by the Right-of-Way Acquisition Section of the Transportation Engineering &
Construction Management Department and the Real Property Section of the Facilities
Management Department.
CONSIDERATIONS: The offIces of the Right of Way Acquisition Section of the
Transportation Engineering & Construction Management Department and the Real Property
Section of the Facilities Management Department may be asked by their clients from time to
time to undertake a project or projects which may be beyond the capability or expertise of
existing staff. By placing a fIrm under annual contract, the County is guaranteed the ability to be
responsive as long as the budget exists to cover the costs.
A Request for Proposal was posted by the Purchasing Department in accordance with County
Purchasing Policy. A fIve member selection committee was appointed by the County Manager.
Nine fIuns from around the State of Florida submitted proposals and hourly rate fee quotations.
No fIrms were based in either Lee or Collier County. After review of all proposals the selection
committee reached a consensus that HDR Engineering could best serve the needs of Collier, if
and when the need arose. Their proposal and hourly fee schedule has been attached to this
executive summary.
Of particular concern, in these times of shrinking revenues, is the right-of-way cost estimating
function. We can neither afford to estimate too low, and run out of budget authority prior to
project completion (which would probably mean borrowing from another project to cover the
overrun); nor would it be prudent to encumber more funds than necessary (which could inhibit
our ability to tackle multiple projects simultaneously.) HDR's right-of-way cost estimating team
was recognized for its role in helping the Florida Department of Transportation District 7 staff
earn an "Excellence in Product Delivery Performance" award for being within 4% of actual
expenditures with their cost estimates between July 2000 and December 2005.
Approval of this document by the County Manager is subject to formal ratifIcation by the Board
of County Commissioners. If the decision by the County Manager is not ratified by that Board,
this document shall be enforceable against Collier County only to the extent authorized by law in
the absence of such ratification by that Board.
FISCAL IMPACT: The annual agreement is a "standing" agreement governing the hourly
rates the consultant may charge for services. When these services are required by Collier
County, they are paid for from each particular capital improvement project's budget. As such,
payments for services are authorized by the Board as each capital improvement project is
authorized by the Board. Please refer to the attached bid tabulation sheet for the fee schedule for
the firm.
GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated
with this Executive Summary.
LEGAL CONSIDERATIONS: The standard professional services agreement will be
examined for legal sufficiency subsequent to execution by the contactor. RNZ.
RECOMMENDATIONS: That the Board of County Commissioners of Collier County,
Florida:
J. Approve the award ofRFP No. 08-5022 "Annual Contract for Right-of-Way Acquisition
and Real Estate Related Services" to HDR Engineering, Inc.; and
2. Authorize its Chairman to execute on behalf of the Board a separate annual contract with
HDR Engineering, Inc.
Prepared by: Kevin E. Hendricks, Right-of-Way Acquisition Manager, Transportation
Engineering & Construction Management
Attachments: (I) Proposal; (2) Fee Schedule
SCHEDULE B
Collier County Fee Schedule
RFP 08-5022
"Annual Contract for Right of Way Acquisition and Real Estate Services"
Principal
Project Manager
Real Estate Appraiser (State Certified
General)
Senior (Property Acquisition Specialist -
R/W Agent)
Staff (Property Acquisition Specialist - R/W
Agent)
Administrative Assistant
Lump Sum Pricing
Obtain/Provide Title Commitment
Obtain/Provide O&E Report
$170.00
$145.00
$135.00
$91.00
$82.00
$55.00
$375.00
$350.00
This list is not intended to be all-inclusive. Hourly rate fees for other categories
Df professional, support and other services shall be mutually negotiated by the County
and firm on a project by project basis as needed.