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Agenda 09/09-10/2008 Item #16E10 N~GENDA TEM EXECUTIVE SUMMARY S. 0 u 2 lOR !_p9_Lo f- L1 ~- "- Recommendation to approve change order #3 to work order PBS-FT-3971-07-16 with Professional Building Systems (PBS) for the Primary Data Center project in the amount of $28,762 OBJECTIVE:To close out work order PBS-FT-3971-07-16 with Professional Building Services (PBS) for the Primary Data Center project, in accordance with Contract 06-3971, Annual Contract for General Contractors Services. CONSIDERATIONS: On August 14, 2007 Agenda Item 16F1, the Board of County Commissioners approved work order PBS- FT-3971-07-16 with Professional Building Systems (PBS) for a Primary Data Center project in the amount of $179.484.00 On April 08, 2008, Agenda Item 16, the Board of County Commissioners approved change order #2 in the amount of $5,762.70. Unanticipated design changes to the HVAC chilled water piping, additional fire protection per fire code, and electrical changes necessary to accommodate the capacity of Building F’s electrical system were necessary. These changes and associated construction delays lengthened the project by 200 days incurring additional supervision and project management costs. Change order #3 is attached with detail. Total previous change orders to date totaled $20,007.70. Change order #3 brings the total change order amount to $48,769.70 which exceeds the current contract amount of $199,491.70 by 14.4%. This project is now substantially complete. FISCAL IMPACT:The fiscal impact of Change Order #3 is $28,726.00 and the funding is available in IT Department fund 001-121143. (~ GROWTH MANAGEMENT IMPACT:There is no growth management impact associated with this Executive Summary. LEGAL CONSIDERATIONS:This item has been approved by the County Attorney's Office and is legally sufficient for Board action.SRT. RECOMMENDATION: That the Board of County Commissioners 1. Approves Change Order #3 to work order PBS-FT -3971-07 -16 with Professional Building Systems 2. Authorizes the Chairman to execute the Change Order Prepared By: Department Information Technology Date 8/29/2008 9:38:03 AM Approved By: Department Approval Date .~ Information Approved 8/29/2008 11 :51 AM Technology Approved By: Department Purchasing Approval Approved AGEl\\DA ITEM NO---{ ~ ~ to SE\' (),~ ';\i~ Pg-"~' Date 8/29/2008 4:08 PM Approved By: Department Adminstrative Services Approval Approved Date 8/29/2008 4:18 PM Approved By: Department Office of Management and Budget I - Approved By: Department Approval Approved Approval County Approved Manager's Office Date 8/29/2008 4:56 PM Date 8/30/20081 :18 PM ATTACHMENTS: Name; Description: [l 0.6c391.1J'rLruan-J:J",Ja 06 3971 P . D t C PBS FT 07 16 #3 Cent.el.PJl.s.:EI,_OloJfLlKU4lJ;>9(' nmary a a enter . - - Type: Change Order BIDIRFP #: 06-3971 MOD #: !. POll: 45.00083403 WORK ORDER #: PBS-FT-3971-D7-16 to-LoL- ?~~y-{),?, AGE" No. l EM I . <Octo SEP, (I~" ?OUR pg_3~f-_ Z.9 ._~ CONTRACTIWORK ORDER MODIFICATION CHECKLIST FORM PROJECT NAME; Primary Data Center PROJECT #:50051-1 PROJECT MANAGER: Robert Fuentes DEPARTMENT; Information Technolooles CONTRACTOR/FIRM NAME; Professional Buildino SYStems Original Contract Amount; $ 179.484.00 (Starting Point) Current BCC Approved Amount: $ 199.491.70 (Last Total Amount Approved by the BCC) Current Contract Amount: $ 199.491.70 (Including All Changes Prior To This Modification) Change Amount s 28.726.00 Revised Contract/Work Order Amount: S 228.217.70 (Including This Change Order) Cumulative Dol,lar Value of Changes to This Contract/Work Order: $ 28.726.00 Date of Last BCC Approval 4/08/08 Agenda Item # ~ Percentage of the change over/under culT8nt contract amount 14.3% Formula: (Revised Amount I Last Bee approved amount)-1 CURRENT COMPLETION DATE (5): ORIGINAL: ADri130. 2008 CURRENT: Auoust 31. 2008 Describe the change(s): Contractor Incurred an additional 200 days of supervision, project management due to unforeseen conditions, re-englneering of HVAC chili water pipes, additional fire protection and fire stopping. Electrical changes from 400 amp service in original drawings to 200 amp service, due to limited capacity of the Building Main electrical service Hall way carpet was NIC (Not in Original Contract) Specify the reasons for the change(s) C 1. Planned or Elective. 2. Unforeseen Conditions r, 3. Quantity Adjusbnents II 4. Correction of Errors (Plans, Specifications or Scope of Work). 5. Valua Added . 6. Schedule Adjustments Note: One or more may be chacked, depending on the nature of the change(s). Identify all negative impacts to the project If this change order were not processed: Due to the numerous delays cause by other contractors working on this project and the complexity of the set up of HVAC rack syStems and other components it complicated the schedule and costs. This change was requested by: ~ontractor/Consultant II!I Owner . Using Department C COES IIoeslgn Professional r1Regulatory Agency (Specify) _ rOther (Specify) CONTRACT SPECI " Yes r No Date: cf>-ZS - oR REVIEWED BY: Date: ~-)y-()~ C Revised 11.19.2007 --~- - CHANGE ORDER N~~5o ~crlQ pg~~ll~~q CONTRACT NO.06-3971 BCC Date: 4/08/08 Agenda Item: 16E 1 CHANGE ORDER NO.3 TO: Stephen Jordan Professional Buildino Systems 4395 Corporate Sauare Naples. FI 34104 DATE: Auoust 25.2008 , PROJECT NAME: Primary Data Center PROJECT NO: 500511 Under our AGREEMENT dated August 21,2007. You hereby are authorized and directed to make the following change(s) in accordance with terms and conditions of the Agreement: Additional time, supervision. project management. (attached breakdown) RevI~ed electrical service (attached breakdown) Hallway carpet not originally in contract. (attached breakdown) Present Agreement Amount $ 179.484.00 $ 20.007.70 $ 28.726.00 $ 228.217.70 Original Agreement Amount Sum of Previous Changes This Change Order (Add) (Deduct) The time for completion shall be on or before August 31,2008. Your acceptance of this Change Order shall constitute a modification to our Agreement and will be performed subject to all the same terms and conditions as contained in our Agreement indicated above, as fully as if the same were repeated in this acceptance. The adjustment, if any, to the Agreement shall constitute a full and final settlement of any and all claims of the Contractor arising out of or related to the change set forth herein, including claims for impact and delay costs. Accepted: 9f.z.~ , 2008 CONTRACTOR: Professional Building Systems By: Change Or Detailed (with Breakdown of peOs). Grouped by Each Number Collier County Primary Data Center 3301 E. Tamiami Trail East Napl... FL 34112 Building F Change Order Request: 006 Project # 27553 Tel: Fax: Professional Building Systems Dam: 2/25/2008 To: Victor Latavish Victor J. Latavish. AlA 4100 Corporate Square Suite 100 Naples, FI 34104 From: Stephen Jordan Professional Building Systems 4395 Corporate Square Naple$, Fl 34104 Description General Conditions Category Status Sent Reference Required By 3114/2006 Days Req o Amt Req 16.665 Notes peo No Date Description Reference Amt Prop Days Req Catagory Reason Notes 006 3/4/2006 16,666 o Change Order Addittonal General Conditions per Extended Construction Schedule 1. Delays due to Electrical Changes. 2. Delays due to pipes not fitting under flOOf. 3. Delays due to corrections of existing code conditions. 4. Additional dumpsters were used during constllJction to remove debris associated with the mechanical contractor and the APe equipment not related to PBS's. scope of work Original duration was 120 days from Issued pennit. Permit iss.ued on 10/4107, completion date 1/31/08. Current completion date is projected to be 8118/08, an additional 200 days. ftem No Item Oaacription 001 Project Management 002 Asst. Project Management 003 Supervision 004 Addftional Dumpster 005 Builder's Fee Prolog Manage' Printed on: 7/2912008 Prolog 65 Projects Amt Prop Refertitnce 2.050 204 13.939 629 63 Page 1 co '" '" '" - co ~ i;; '" 1;; C E: o :::: '" is. E o U '0 '" - III .5 iii w '" '" >. >. '" '" '0 '0 rn rn '0'0 E: E: '" Ol rom Ull 00 NO N co .... co C ~ co E ';: N 0 c.. '" ..,. N () co ~ '" () c: '" >- 0 " '" U) " '0 '" ~ c: >-"'''' 0 '" >-'0 '0 '" E: E co Ol '0 Ol -c 0 .~ ~~ c: ;::: '" .- ~ ~x- 0 ;::: o ~ '" () ~o- - -o~.8 ili 0 Ol- '0 '" - '" Ol ... '" " c ro Q) ~~ c: '" ;; Q) Ui cu u; Cl 0 0'0 llll<( W 0 NO> 0> ~ E: N "'N N co 0 '" - 0 ..,.0 '" ~ '" 0'" ~ 0 NO> 00 N '" '" E ~ ~ 0 " '0 Ui 0 " ro (5 f- a N 0> a N '" N", '" ..,. 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FL 34112 Building F Change Order Request: 007 Project # 27553 Tet Fax: Professional Buildlng Systems Date: 4/23/2008 To: Victor Latavish Victor J. Latavish. AlA 4100 Corporate Square Suite 100 Naples, Fl 34104 From: Stephen Jordan Professional Building Systems 4395 Corporate Square Naples, FI 34104 Description Repair Existing Penetrations Category Status Sent Reference Required By 413012008 Days Req o Amt Req 2.987 Notes PCO No Date Reference Amt Prop Days Req Category Reason Description Noles 008 4/3012008 2.987 0 Change Order F6eld Condition Repair 17 existing penetrations in eMU wall at mechanical room and Primary Data Center. Repairs will consist Of drywaR blowout patches and caulk.ing elen penetration to provide an airtight seal onty~ no fireproofing. Repair drywall column damaged by UMl during chilled water piping installation. Construct an additional drywall column to conceal UMI chl1led water lines. Repair eMU waU at UMI penetration. Repair Exi.sting Conditions for Pressure Test Item No Item Description 001 Metal FramelDryvtall 002 Project Management 005 Paint 003 Supervision 004 Builder's Fee Amt Prop Reference 1.615 220 600 330 222 Approved By: Slgnalure Name Date Prolog Manager Prtnted on: 712912008 Prolog 65 Projects Page 1 Vasquez-Carson Construction, Inc. N~GEiC~J 0 SEi-' 0 ~1 2008 Pg /I i:i+ z.C) . TRUSSES & METAL FRAMING, PLASTERING ORYWALL & PAlNTING 4755 MERCANTILE AVENUE, SUITE #2 NAPLES, FLORIDA 34104 PH:(239} 649.7909 FAX: (239) 649-7971 CHANGE ORDER #2 05.12-08 TO: PROFESSIONAL BUILDING SYSTEMS 4395 CORPORATE SQUARE NAPLES, FLORIDA 34104 ATTENTION: STEVE THIS CHANGE ORDER IS FOR: PRIMARY DATA CENTER. ~ 17 small drywall holes to be patched 4 large drywall holes to be patched Finishing at column 1 large drywall hole to be framed and patched 1 large stucco hole to be patched ~..tf Jl/~I~.c.O $ 765.00 425.00 $ 200.00 '::::- $ 250.00 ~ iJM.:I: $ 125.00 $ 1,640.00 425.00 Octlon 17 penetrations to be ceulked THANK YOU FOR GIVING US THE OPPORTUNITY TO DO BUSINESS WITH YOU, WE ARE LOOKING FORWARD TO IT. CHRIS CARSON, Vasquez-carson Construction, Inc. 07/21/2008 16:20 2399397905 COATING CONCEPTS PAGE 04/04 AGE~e ~r10' ',' No. SE" (,'" '11',rlp, , "J t I ~ , Pg~~crf- 7..9 ~~._". -....~_...;_:=.....c -Coating . Concepts 389ll Ma~ Stm!t 1'0It Myerll, FL 33llO1 Inc. (239) 939-2202 Fu (2U) 939-7905 PAINTING. SPECIAL COATINGS. WALLCOVERlNG. WA TERPROORNG May 1, 2008 CHANGE ORDER NUMBER: t Company: PBS PROJECT: PRIMARY CARE WORK DESCRIPTION: PRIME PATCHES AND REPAINT FINISH ALL GREEN COLOR WALLS ELECTRIC ROOM. PRIME AND REPAINT FINISH TOTAL THIS CHANGE ORDER: $ ~ 6o-t62> Change Order AGENDA ITEM . No. ----r-t:;;fto StI.J b S 2iloR p ._2- f- Detailed (with Breakdown of PCOs), Grouped by Each Number Collier County Primary Data Center 3301 E. Tamiami Trail East Naples, FL 34112 BuHding F Change Order Request: 008 To: Description Permit Revisions Reference Noles ProjecU Z75S3 T$I: Fax: Victor Latavish Victor J. Latavish, AlA 4100 COlporale Square Suite f 00 Naples, FI 34104 Professional Building Systems Stephen Jordan Professional Building Systems 4395 Corporate Square Naples, Fl 34104 From: Category Requi"'d By 511312008 Status Sent Days Req 30 Description PCO No Dale Notea Amt Prop Days Req Category 009 Permit Revisions Item No 001 002 006 003 004 005 Approved By: Signature Name ProJog Manager Reference 51712008 ',723 Item Description Permit Filing Fees Permit Filing Labor Blueprint Reproduction Assistant Project Management Project Management Su!lder's Fee Amt Prop Reference 794 90 201 247 282 109 Date Printed on: 7/29/2006 Prolog 65 Projects Dale: 51612008 Amt Req 1,723 Reason 30 Change Order Direct Costs Page 1 .' Building Review and Permitting 08FPRF POSTED FIRE PLAN REVIEW FEE 08MFSG POSTED MICROFILM SURCHARGE 08RDGS POSTED BLOG. PERMIT SURCHARGE 08BACR POSTEO BLDG. PERMIT APP. FEE CREOIT 08APPF POSTED FIRE PLAN REVIEW APP FEE 08PRIDATA POSTED :;IMARY DATA CTR PROJ 5TH N , N N N N N~GE_tb~i . SEl-' ~, ~Jiiii;; pa+ 2 of 2 pg.~.:= :::~~~ J L\: n~~ $7.65 0611812007 ($100.00) ($100.00) 08118/2007 ($1,335.68) 10104/2007 N Inspection History: IREQI1CLASSIIDESCRIPTIONIREMARKSI8\~~~E II C~~E II~~~E IIINSPECTOR! 302 ME MECHANICAL PIPING FINAL ME MECHANICAL AlC MECHANICAL ROUGH AlC UNDER FLOOR 300 ME CHILLER & FREON 0 02129/2008 L1NES..OKAY TO WRAP OVERHEAD DUCT FRAMING ST 5th n. 1-wall 115 ST FINAL BUILOING EL ELECTRICAL ROUGH FINAL ELECTRICAL FIRE EXTINGUISHERS EMERGENCY LIGHTING FINAL FIRE E NAPLES FDI774- 0 2800 NOTICE OF COMMENCEMENT 0 300 ME MECHANICAL ROUGH AlC ~",^-k E~ ~<) 301 o o 92 0212912008 nargl 108 o 0212812008 02/28/2008 belyea 91 o 501 o gO 02/2Zf2008 spencer 02122/2008 502 o 600 o 605 o 618 o 901 099 Print a copy of this page. COntacl the webmasler for technical qUltstions llIbout our web sIte. CopyrlghtC 2000 M 2004 .CoIlier County Governmenl. 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If\ <0 .... :s:-~ S1~ ~O AGENPf\ !I!::\V;, No.~ SEP i", '1'11n,~, -, ,I I U III pg~21_i,~'J_~ SSS <01'Ic:n ~":cJ OJ OJ ..JX..J a: a: a: 1-1-1- o 0 I-IIlI- lllW :::l..J me: m ru 51 51 w~ Q~ o ~g i~", 060 a:.Q ... _ E 0- ~'i~ a.:S::,e wS~ ~c"" ""15 ...@. lI.;tGCij (1)=.... ..0. ..d, co- . o~'O ~J!~ Z"~ ,H~ :E.~! a:~_ l!!~~ :.. -.. .. E: :"Q .0.... 'tllll "0 ....., .. '0 .. o - ~ .. z a 0: o w ~ '" .. .. ~ o w > [j w o '= ~ ~ Change Order Request N~~ENltTFt{)1 SEP i! 'I'I! ~ " ,II" - - 9t --- ---~-;;~ - Detailed (with Breakdown of PCOs), Grouped by Each Number Collier County Primary Data Center 3301 E. Tamiami Trail East Naples, FL 341 12 Building F Change Order Request: 009 Project # 27553 Tel: Fax: Professional Building Systems Date: 417/2008 To: Victor Latavish Victor J. Latav!sh, AlA 4100 Corporate Square Suite 100 Naples, FI 34104 From: Stephen Jordan Professional Building Systems 4395 Corporate Square Naples, Fl 34104 Description Electric Revisfon per Revised Plans Category Status Senl Reference Required By 4/14/2008 Days Req 30 Amt Req 5,701 Notes pca No Date Reference Aml Prop Days Req Category Reason Description Notes 007 4/9/2008 5.101 30 Change Ordor Change Condition Electric Changes to Service 1. Delete one (1) 400A breaker. 2, Add one (1) 200A breaker. 3. Add one (1) 200A breaker housing to allow new breaker to fit the existing panel. The origineny spec'd 400A breaker would not have re~uired a bracket because the braaker was designed to fit in the existing panel however, due to the panels age and existing breaker configuration, a 400A breaker coules not be installed. Therefor, the electrical contractor and material supplier Siemens wolted up a solution that would anew one (1) 2DOA breaker to be Installed in two breaker locations t"US requiring a mountmg braCket. 4. Change 1st floor pull box to 36x36)(12. 5. Install one (1) 30A breaker for lVSS. This 30A breaker only showed up Qn Revision 4 dated 3121/08, not on the bid set dated 4/1 0/01 nor revisions dated 6/6/07 and 8/8/07. 6. Add one (1) 120'1 line for a smoke damper. 7_ Caulk and seal all existing boxes for FM 200 system. Item No 001 Item Dn:cription Delete 400A breaker Amt Prop Reference (1,550) Prolog Manager Printed on: 7/29/2008 Prolog 65 Projects Page 1 Ale Electric Service of SW Florida, Inc. 5815 Washington St. #103 Naples, FL 34109 Admin 239f597-2634 Service 239/597-1789 Fax 2391597-8406 ~NDA I~ I' I { to (/hllA:q, "':Ir.'~,' .... u.t.rt)I, - !:,~:,,; Pg ----.2-- L "f. z.. ") -'#'-' ....._~-~.."7:,=-. r l.l:'..LlJ lJ lK..tL 11 V .I:'.. DATE: IWRITTEN BY Elisha Garcia 7/14/2008 DIRECTIVE# 822 P8S Primar Data Center REQUE ED BY: lJESCRIPTlON 01" lJlREC11VE: DA E Chao es er Walk Throu h Dated 3-26-08 Add 001 Mouotin 1325.00 1000.00 Breaker -1550.00 Chan e out existin ull box to 36x36x12 Pull box 1870.00 Install one 1 120 Volt line for Fire Dam er 180.00 IMP ACT: I $3,975.00 The above direction was given in the field on befalf of the General Contractor or Owner. Please sign to request work to be done and when given estimated impact sign acceptance. You will be invoiced under separate cover. ACCEPTANCE DATE: Ale Electric Service of SW Florida, Inc. 5815 Washington St. #103 Naples, FL 34109 Admin 239/597-2634 Service 239/597.1789 Fax 239/597.8406 IWRITTEN BY Elisha Garcia DATE: DIRE,CTIVE# ._0. 831 5/8/2005 PBS Prima Data Center REQUES ED BY: Steve Jordan lJE~CRll'TlON 01-' lJlRECnVE: DA E 5/7/2008 (? ')11,.)61 Caulk all boxes in Room IMPACT: AGE, rt.A t1ITE~~ No. SEP 0 (' ~1'~L ...,.........". - ~, The above direction was given in the field on befalf of the General Contractor or Owner. Please sign to request work to be done and when given estimated impact sign acceptance. Yau will he invoiced under separate cover. ACCEPTANCE DATE: Change Order R NA,GENDA ITEMrc 1 o \"10\.-( uegfP () ?nnp Detailed (with Breakdown of peOs), Grouped by Each .'=--" Number ;;l15. If{ ;:> "'1 Collier County Primary Cata Center 3301 E, Tamiaml Trail East Naples, FL 34112 Building F Project # 27553 Tel: Fax: Professional Building Systems Change Order Request: 010 Date: To: Victor Latavlsh Victor J. Latavish. AlA 4100 Corporate Square Suite 100 Napfes. FI 34104 From: Stephen Jord an Professional Building Systems 4395 Corporate Square Naples. FI 34104 Description Add Carpet at Hallway Category Statu. Sent Reference Required 6y Days Req o Amt Req 1,430 Notes PCO No Date Description Reference Amt Prop Daya Req Category Reason Notes 011 611612008 1.430 o Change Order Contingency Ai:ld Carpet at Hanway Ramp Carpet priced as follows; Carpet- $37.84 SY (Includes Tax) @28SY= $1059.52 Glue- $1.01 SY (Includes Tax)@28SY= $28.28 Freight. $1.00 (No Tax Applied) @ 28 SY= $28.00 LAbor- $3.57 SY (No Tax Applied) @ 26 SY=$99.96 Cove Bau-S.n LF (Includes Tax) @65 LFs $ 50.05 Cove Base Labor- .55 LF (No Tax Applied) ~65 LF;;; $35.75 TOTAL. $1301,56 Rounded to S1300.00 Item No 001 002 Item Description Carpet Builder's Fee Amt Prop Ref91'E!nCe 1.300 130 Approved 6y: Signature Name Date Prolog Manager Printed on: 7/29/2008 Prolog 65 Projects Page 1 AGE,NDA.IT E, M"1 No l t.o€ SL'-' r': ' "'\'.' Li ' 'I !I"., P fA Cr Ef 2..- ~ 9 _"._ "__'_._>> .-Af1 .# STARNEr: ~~hilbin . brotl1ers,LLC Floorcovering f:rJm:rnm:-.inl fUJ/(>>"I.ng (.oopv.rmir:.-e Date: 6/12/08 To: P.B.S. Attn: Steve Jordan Project: Primary Data Center ReQuest for Chane:e Order Add. ......... ...... ......... ............ ... .......... ........................ Mohawk "Stati Tuff III" Carpet Tile Color: Dockside -To be installed on ramp outside of data center $1300.00 Peter M. Schlicht - Esthnator/Project Manager Philbin Brothers - Division 9 Floorcovering Steve this is a breakdown of carpet., glue. freight and labor. Tbe carpet tile was rounded up to the next box v,'ith owner stock included. Calvet- $37.84 SY (Includes Tm.) ('41 28 SY= $1059.52 Glue- $l.0 I SY (Includes Tax) :'ii,i 28 SY= $28.28 Freight- $1.00 (No 'lax Appiied) 1ii 28 SY= $28.00 Labor- $3.57 SY (No Tax Applied) @ 28 SY=$99.96 Cove 8aso-$,77 LF (Includes Tax) @65 LF= $ 50.05 Cove Base l.abor- .55 l.F (No Tax Applied)i~i65 LF= $35.75 TOTAL- $1301.56 Rounded to $1300.00 Hope this helps PETER SCHLICHT Project Manager I Estimator Philbin Brothers LLC 4599 Fowler Street, Fort Myers, FL 33907 Phone: (239) 936-9030 . Fax: (239) 936-9596 . e-mait. philbinbrothers@earthllnk.net