Agenda 09/09-10/2008 Item #16E 7
.eXI;.CUTIVESUMMARY
NAGENDA ITEM-
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Recommendation that the Board of County Commissioners approves and authorizes its Chairman
to sign the Collier County Government Equal Employment Opportunity Plan.
OBJECTIVE:To obtain approval from the Board of County Commissioners of the Collier County
Government Equal Ernployment Opportunity Plan effective September 18, 2008.
CONSIDERATIONS:
The Board of County Commissioners agency is the grantee for grant funding received by the
Sheriff’s Office from the U.S. Department of Justice. The Department of Justice requires the
grantee to have an Equal Employment Opportunity Plan (EEOP). The purpose of an EEOP is to ensure
full and equal participation of men and women regardless of race or national origin in the workforce of the
recipient. As a recipient, the Board Agency is required to maintain an EEOP on file for review by the Office
of Justice during their monitoring visits. An EEOP is a document that analyzes the agency’s
workforce in comparison to its relevant labor market data and all agency employment practices to
determine their impact on the basis of race, sex, or national origin. The report includes the
County’s EEO Policy, Human Resource practices, the results of the comparison of labor market
data, and goals and objectives to overcome any deficiencies.
FISCAL IMPACT:There is no fiscal impact for approval of the plan. However, the EEOP is a grant
requirement for receiving the grant funding. The Sherlff’s Office grants awards total $4,639,378.00
from the U.S. Justice Department. Failure to have an EEOP could result in suspending the draw down of
( funds until an EEOP has been approved.
GROWTH MANAGEMENT IMPACT:There Is no growth management impact associated with
this action.
LEGAL CONSIDERATIONS :This item has been reviewed and approved by the County
Attorney’s Office. It is legally sufficient for Board action. - CMG
RECOMMENDATION:That the Board of County Commissioners approves and authorizes the
Chairman to sign the Collier County Government Equal Employment Opportunity Plan..
Prepared By:
Department
Human Resources
Date
8/13/20084:33:12 PM
Approved By:
Department
Approval
Date
Adminstrative
Disapproved
8/26/2008 12:41 PM
Services
Approved By:
Department
Human
Resources
1::~~j!J
Approval
Date
Approved
8/26/2008 2:55 PM
Approved By:
Department
Adminstrative
Services
Approval
Date
Disapproved
8/27/2008 3 :58 PM
Approved By:
Department
Human
Resources
Approval
Date
._~_._~...__.__.___..__~____._________~_ . _.._'M~_____ _____,._________.~___.___.._...___~.__.._._____...._'_~.,-,,----."-"
Approved
8/27/20084:25 PM
Approved By:
Department
Adminstrative
Services
Approval
Date
Approved
8/27/20085:10 PM
Approved By:
Department
Approval
Date
County
Approved
Manager's Office
8/27/20085:15 PM
ATTACHMENTS:
Description:
Type:
Name:
CI Collier CaunlY BCC 2008
EEO Plan.ad!
Collier County BCC 2008 EEO Plan
Backup Materia!
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COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS
NAGENDA ITEM
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EQUAL EMPLOYMENT OPPORTUNITY PLA
SHORT FORM
INTRODUCTORY INFORMATION
Grant Title:
Grantee Name:
Grantee Type:
Address:
Contact Person:
Contact Address:
DOJ Grant Manager:
COPS UHP
Grant Number: 2004-UL-WX-0009
Award Amount: $1,050,000.00
Collier County - Sheriffs Office
Local Government Agency
3301 Tamiami Trail East, Naples, FL 34112
Joyce Houran Telephone #:
3301 Tamiami Trail East, Naples, FL 34112
Brinany White DOJ Telephone #: 202-353-1952
239-793-9346
Grant Title:
Grantee Name:
Grantee Type:
Address:
Contact Person:
Contact Address:
DOJ Grant Manager:
COPS UHP
Grant Number: 2002-UL-WX-0070
Award Amount: $750,000.00
Collier County - Sheriffs Office
Local Government Agency
330 I Tamiami Trail East, Naples, FL 34112
Joyce Houran Telephone #:
3301 Tamiarni Trail East, Naples, FL 34112
Brittany White DOJ Telephone #: 202-353-1952
239-793-9346
Grant Title:
Grantee Name:
Grantee Type:
Address:
Contact Person:
Contact Address:
DOJ Grant Manager:
Collier County Anti Trafficking Task Force Grant Number: 2005-VT-BX-0002
Collier County - Sheriffs Office Award Amount: $639,378.00
Local Governmeut Agency
3301 Tamiami Trail East, Naples, FL 34112
Joyce Houran Telephone #: 239-793-9346
3301 Tamiami Trail East, Naples, FL 34112
Naydine Fulton Jones DOJ Telephone #: 202-514-6661
Grant Title:
Grantee Name:
Grantee Type:
Address:
Contact Person:
Contact Address:
DOJ Grant Manager:
Grant Number: 2001-SH-WX-0581
Award Amount: $1,000,000.00
COPS in SCHOOLS
Collier County - Sheriffs Office
Local Government Agency
3301 Tamiami Trail East, Naples, FL 34112
Joyce Houran Telephone #:
3301 Tamiami Trail East, Naples, FL 34112
Brittany White DOJ Telephone #: 202-353-1952
239-793-9346
Collier County Equal Employment Opportunity Plan
1
Grant Title:
Grantee Name:
Grantee Type:
Address:
Contact Person:
Contact Address:
DOJ Grant Manager:
COPS in SCHOOLS
AGENDA ITEM
No. .10~f
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Grant Number: 2002-
Award Amount: $1,000
Collier County - Sheriffs Office
Local Government Agency
3301 Tamiami Trail East, Naples, FL 34112
Joyce Houran Telephoue #:
3301 Tamiami Trail East, Naples, FL 34112
Brittany White DOJ Telephone #:
239-793-9346
202-353-1952
Grant Title:
Grantee Name:
Grantee Type:
Address:
Contact Person:
Contact Address:
DOJ Grant Manager:
Safe Havens: Supervised Visitation Grant Number: 2007-CW-AX-0007
And Safe Exchange Grant Program
Collier County Award Amount: $200,000.00
Local Government Agency
330 I Tamiami Trail East, Naples, FL 34112
Marcy Krumbine Telephone #: 239-252-2689
3301 Tamiami Trail East, Building H, Naples, FL 34112
Michelle Dodge DOJ Telephone #: 202-353-7345
Policy Statement:
It is the continuing policy of Collier County Board of County Commissioners to ensure that all Human Resources
policies and practices are administered without regard to race, color, religion, sex, age, national origin, physical or
mental handicap, or marital status. [Ref. Collier County Personnel Ordinance No. 2001-50.] All Human Resources
practices, including compensation, benefits, discipline. safety. as well as social and recreational activities are
administered and conducted in compliance with state and federal law. All recruitment, selection, placement, promotion,
transfer, training, and layoff decisions are based solely on the candidates'/employees' job-related qualifications and
abilities. Outreach programs may be utilized to recruit, hire and ensure advancement of qualified minority group
members, women, disabled individuals and veterans.
Collier County Government takes steps as necessary to ensure that the work environment is free of unlawful
discrimination or harassment. On an annual basis, the County reviews its Human Resources procedures and strives to
ensure that its supervisors and managers adhere to its commitment to Equal Employment Opportunity principles.
Collier County Government encourages employees who have EEO-related questions. comments or complaints to
discuss them with tbeir supervisor, department director, administrator, or a representative from the Human Resources
department. Employees are also encouraged to utilize the Commitment to Fair Treatment Procedure. Additionally,
Collier County Government refers applicants and employees to the Florida Commission on Human Relations (FCHR),
established in 1969 with the intent of protection against unlawful discrimination. The FCHR assists in claims of
wrongdoing, including discrimination, and provides a means for effectively resolving problems should they arise.
DATED:
ATTEST:
Dwight E. Brock, Clerk of Courts
BOARD OF COUNTY COMMISSIONERS,
COLLIER COUNTY, FLORIDA
By:
By:
Tom Henning, Chairman
Approved as to form and legal sufficiency:
Assistant County Attorney
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NARRATIVE UNDERUTILIZATION ANALYSIS
AGENDA ITEI\~
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A comparison of the Collier County workforce to the community labor statistics for Collier County, Florida, based on
2000 U.S. Census data - which mayor may uot reflect the current community workforce - indicates underutilization of
Black females and, to a greater extent, Hispanic males in at least one job category. In the OfficialslExecutive category,
the results reflect underutilization of Hispanic males. In the Skilled Craft category, the movement reflects
underutilization of Hispanic males and in ServiceIMaintenance category, it appears that there is an underutilization of
Black females.
Demographic statistics for Collier County show very small populations of AsianlPacific Islander and American
Indian! Alaskan Native individuals. Therefore, the underutilization analysis focused on the number of Black, White and
Hispanic individuals in the workforce. For purposes of this analysis, underutilization of less than one percent (1 %) in
all job categories was considered negligible.
As a result of the underutilization analysis, the Collier County Equal Employment Opportunity Plan (EEOP) will
address the more significant areas of underutilization; however, Collier County welcomes the opportunity to increase
the representation of all underutilized groups and will continue to explore ways of communicating job openings to all
race and ethnic groups, After reviewing the utilization analysis, the following areas of concern were identified:
OfficialslExecutjve - Hispanic males are underutilized by 3.7%.
Skilled Craft - Hispanic males are underutilized by 16.83%.
ServicelMajntenance - Black females are underutilized by 3.21 %
Collier County Equal Employment Opportunity Plan
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OBJECTIVES
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" Because it appears that Black females are underutilized in one job category, when recruiting both internally
and externally, Collier County will try to attract qualified applicants who fall in that group.
" With underutilization indicated for Hispanic males in both Officials/Executives and Skilled Craft jobs, Collier
County will review all job requirements and hiring procedures in this area to assure that no unnecessary
barriers exist that would deny job opportunities to qualified individuals in this group. Additionally, Collier
County will review recruitment efforts to determine methods for attracting this underrepresented group, and
will implement appropriate action as necessary to improve or enhance hiring practices.
STEPS TO ACHIEVE OBJECTIVES
Q Collier County will continue to monitor data, as it becomes available, to ensure that underrepresented groups
receive equal opportunity to secure employment with the County. Specifically, new/updated data from the
U.S. Census Bureau will be analyzed as it becomes available. Based on the results of that analysis, steps will
be taken to achieve better utilization of any underrepresented groups.
D Collier County will seek ways of reaching underutilized groups through advertisements of open positions, and
the County will continue to offer job fairs that are convenient for everyone from Collier and surrounding
counties to attend. Additionally, enhancements have been implemented during the past two years to assist in
recruitment efforts, including hiring incentives and an improved benefit package, and are marketed on our
website and in job advertisements. Through participation in locai job fairs and in partnership with other
agencies in the area, we will continue to provide outreach to the surrounding community and attract motivated,
qualified applicants.
CJ Collier County will continue to expand its networks with local professional women's and minority
associations. The relationships with Black and Hispanic Advisory Boards will also be utilized to encourage
input when vacancies occur.
D Collier County will continue the practice of posting open internal and external positions on the County website,
as well as posting vacancies in the Human Resources office (available to the public) and utilizing the "Jobs Hot
Line."
o Collier County will continue the practice of advertising applicable job vacancies in national, state and local
minority publications.
D Collier County will monitor the job applicant pool on a quarterly basis to ensure that qualified candidates from
underutilized groups are being reached and are not disproportionately rejected for employment.
D Collier County will continue to offer a diversity training course to emphasize the benefits oflearning how to
understand, respect and value the differences among people.
Collier County Equal Employment Opportunity Plan
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INTERNAL DISSEMINATION
AGENDf- IT, fJI, M
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CJ Publish the EEO Plan on the Collier County intranet under the Labor and Employee Relations section of the
HR Intranet site, making it available to all employees and assuring commitment to the EEO Plan by Collier
County Government.
CJ Publicly post the EEO Policy on bulletin boards within departments of the County.
CJ Communicate with Collier County Administrators and Directors to assure that they are familiar with the
County's EEO objectives.
EXTERNAL DISSEMINATION
CJ Continue to include the statement "Collier County is an Equal Opportunity Employer" on the web site, job
postings and the wording "An Equal Opportunity Employer" on the job application.
CJ Post the EEO Plan on Collier County's Internet website.
CJ Post a rnemorandum in public locations of Collier County facilities explaining how applicants and members of
the public may obtain a copy of the EEO Plan.
Annually inform all active recruiting sources, if any, in writing of the EEO Plan and the commitment of Collier County
to provide equal opportunities for all qualified candidates.
Collier County Equal Employment Opportunity Plan
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I understand the regulatory obligation under 28 C.F.R 42.301-.308 to collect and maintain extensive employment data
by race, national origin, and sex, even though our organization may not use all of this data in completing the EEOP
Short Form.
I have reviewed the foregoing EEOP Short Form and certity the accuracy of the reported workforce data and our
organizatio s employment policies.
Jnlcnm Dt({:c1o(, f/uman Re53tMfll'
Title
~~lJt /3,200(3
Date
Contact Person:
Amy Lyberg Telephone #:
Interim Director, Human Resources
Collier County Board of County Commissioners
(239) 252-8262
Collier County Equal Employment Opportunity Plan
7