Agenda 09/09-10/2008 Item #10A
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Recommendation the Board of County Commissioners approve t a ndent
Certified Public Accountant services, in an amount not to exceed ,to etermlne If the Clerk
is following the Board's direction (Resolution 2007-257) regarding Board Interest Income. (John
Yonkosky)
AGENDA ITEM
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Prepared By:
Department
Office of Management and Budget
Date
9/2/2008 3:06:42 PM
Approved By:
Department Approval
Cou nty
Manager's Office Approved
/'
,.A)ate
9/2/2008 4:45 PM
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ATTACHMENTS:
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Name:
Description:
Type:
Executive Summary
Backup'Material
Backup Material
1-
~ CPA QM~umm,,~.di Executive Summary
i:l BllI'hlinJlii! Rachlin Back'up
C Brock Letter 2007~25Lm:!f Letter to Dwight Brock
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EXECUTIVE SUMMARY
Recommend the Board of County Commissioners approve the acquisition of Independent
Certified Public Accountant services, in an amount not to exceed $25,000, to determine if
the Clerk is following the Board's direction (Resolution 2007-257) regarding Board interest
income.
OBJECTIVE: To obtain authorization to acquire the services of an independent certified public
accounting firm to determine if the Clerk is follOwing the Board's directions on the use of
interest income and to determine the amount of unauthorized uses, transfers, and expenditures of
the Boards interest income from October 1,2007 to August 31, 2008, based on Resolution 2007-
257.
CONSIDERATIONS: At its June 24, 2008 meeting (Agenda Item 10 K), the Board was asked
to approve the retention of an independent certified public accounting firm to determine if the
Board's direction to the Clerk via Resolution 2007-257 was being followed. This approval
included the determination of any unauthorized use, transfer and/or expenditure of the Board's
interest. The Board Chair asked if the Clerk would be asked to provide the information and that
the item be brought back to the Board before acquiring the auditing services. The County
Manager agreed and the item was approved with a 5-0 vote.
The Clerk was asked to provide the information (see attached letter, which was copied to the
Board) on June 27, 2008, The Clerk has not responded to the request or acknowledged that he
will provide the information.
The Board, at the July 22, 2008 meeting (Agenda Item 15 E), authorized the County Manager to
request quotes for the auditing services. Three responses were received and staff is
recommending award of special auditing services to the certified public accounting firm of
Rachlin, LLP. An engagement letter from Rachlin, LLP for these special auditing services is
attached.
As of August 28, 2008, the Clerk's accounting records indicates that $28,311,469.66 of interest
earned on Board funds since October I, 2007 (the beginning of the current fiscal year) has been
deposited into the Clerk's bank account. None of the $28,3 I 1,469.66 interest earnings has been
returned to the Board.
On August 26, 2008, the Clerk's General Fund Budget was amended by moving $3,552,500
from transfers (excess fees) to a new expenditure account. This expenditure account was titled
"Bond Expenditure". On August 26, 2008, a withdrawal of $3,287,992.50 was made from the
Clerk's bank account. An amount equal to this withdrawal was deposited with the Courts to
satisf'y a court ordered bond. The receipt for this bond indicated a Clerk's service charge of $48,
592.50. Staff believes this service charge is overstated by $48,091.72 due to an accounting error
by the Clerk. Of course; the Clerk's assets and liability (balance sheet) records are not visible to
County staff.
AGENDA ITEM
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FISCAL IMPACT: It seems, as of August 28, 2008, $6,568,812.55 of the Boards' interest
earnings has been spent by the Clerk. This includes the use of Board funds to pay the court
ordered bond and the overpayment of court registry service charges.
GROWTH MANAGEMENT IMPACT: There is no growth Management impact associated
with this request.
RECOMMENDATION: That the Collier County Board of County Commissioners approves the
attached engagement letter with Rachlin, LLP for special auditing services, authorize the Chairman
to execute the engagement letter and authorize a budget amendment for $25,000 from General
Fund Reserves to determine, unequivocally, how much Board money has been used, transferred,
and expended by the Clerk; and under what circumstances this occurred.
PREPARED BY: James V. Mudd, County Manager
2
Rachlin
aooountants. advisors
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July 31, 2008
Mr. Stephen y, Carnell, Director
Collier County Purchasing
3301 Tamiami Trail East
Naples, Florida 34112
Dear Mr. Carnell:
SCODe and Back2round
This letter confirms our understanding of your retention of Rachlin LLP (Rachlin) to provide certain
agreed upon procedures (the Engagement or Report) to the Board of County Commissioners of
Collier County ("the County"). The objective of this engagement is the expression of an opinion as
to whether or not all interest earned on County Funds was properly credited and remitted to the
Board on a monthly basis in accordance with Resolution 2007-257.
The audit period will consist of the interest income earned on the funds of the Board of the
County during the period from October 1, 2007 through August 31, 2008, and recorded in the
financial records of the Clerk of the Circuit Court of Collier County. The Engagement will be
prepared and issued in accordance with Generally Accepted Accounting Principles as promulgated
by the American Institute of Certified Public Accountants and in accordance with Generally
Accepted Government Auditing Standards as promulgated by the Comptroller General of the
United States, and the County's Resolution 2000-257. We will complete this Special Audit as
expeditiously as possible to present the findings to the County,
Our Approach
Phase I - Plannin!
Through an initial phone meeting, we will:
. Confirm our understanding of the County's assignment with a designated Staff member,
. Identify the internal controls over the Clerk's cash activities,
. Identify the respective cash accounts, financial institutions, and availability of Clerk
accounting records and bank records to perform the procedures,
. Specify any other necessary documents to complete the designated procedures,
. Work with the Clerk of the Court of Collier County to coordinate our procedures so that
there will be minimal disruption.
W@ will also determine the most practical and effective way to analyze the information provided
to generate the Report.
...
Rachlin LLP . One Southeast Third Avenue. Tenth Floor. Miami, Florida 33131 . Phone 305.377.4228 . Fu J05.3n.8331 . www.rachlin.com
An Jndependenf Member of Baker Tilly International
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Mr. Stephen Y. Carnell, Director
Collier County Purchasing
Page 2
Phase II - Execution of the Audit Procedures
The following procedures will be performed:
. Confirm and identify the custodial and concentration account(s) with the County, the
Clerk, and the respective financial institution.
. Confirm and identify all bank accounts and funds that are maintained, used and controlled
by the Clerk and the respective financial institution.
. Determine and identify in a schedule the amount of interest income received on a cash
basis each month on Board investments that were held in a custodial account during the
period from October 1, 2007 through August 31, 2008.
. Determine and identify in a schedule the periodic allocation of interest income received as
identified on a monthly basis.
. Determine and identify in a schedule the dollar amount of interest income cash previously
identified that was allocated to Fund Number 011, or any other fund maintained, used,
and controlled by the Clerk.
. Determine and identify by month in a schedule, the overnight interest earned on the
Board's concentration account. Determine and identify if this overnight interest was
returned to the Board's Concentration Account and recorded as interest income in the
respective Board controlled funds participating in the Board's Concentration Account,
. Determine and identify by month in a schedule, on a pro rata basis, the overnight interest
earned on Revenue Account "3611BO", titled "Investment Interest", in Fund 011.
Determine if this overnight interest was returned to the Board's Concentration Account
and recorded as interest income in the respective 80ard controlled funds participating in
the Board's Concentration Account.
. Identify the amount of interest not returned to Board accounts on a monthly basis,
. Identify the amount of interest earned on County funds that has been spent on costs to
maintain the Clerk's operations in Fund 011 or any other fund maintained, used and
controlled by the Clerk,
Phase 11I- Evaluate Audit Results
This phase includes a review of all procedures performed by the partner to ensure that testing and
documentation support the conclusions reached,
Phase IV - Issue SDecial ReDort
In this phase of the Engagement, the engagement team will finalize the reports and our opinion to
be given. We will review the Report with the County representative prior to issuance, and the
engagement partners will be available to meet with County officials, as requested, to discuss the
report and address any questions that arise.
Rachlin
accountants. advisors
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Mr. Stephen Y. Carnell. DIrector
Collier County Purchasing
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Our Report will contain the following items:
. Rachlin's opinion as to whether or not all interest earned on County Funds was properly
credited and remitted to the Board on a monthly basis in accordance with Resolution
2007.257.
. A schedule of the amount of interest income received on a cash basis each month on
Board investments that were held in a custodial account during the period from October
1, 2007 through August 31, 2008.
. A schedule of the periodic allocation of the interest income received by the Clerk. The
schedule will also identify total Interest income cash allocated, as well as the name and
identifying number of any and all recipient Concentration Accounts,
. A schedule of the dollar amount of interest income cash previously identified that was
allocated to Fund Number 011, or any other fund maintained, used, and controlled by the
Clerk.
. A schedule of the overnight interest earned on the Board's concentration account by
month, and the bank account the overnight interest was returned to, and what general
ledger interest income account the concentration accounfs interest was recorded in.
. A schedule, on a pro rata basis, the overnight interest earned by month on Revenue
Account "3611BO", titled "Investment Interest", in Fund 011, the bank account the
overnight interest was returned to, and what general ledger interest income account the
concentration account's interest was recorded in.
. Schedule of the amount of interest not returned to Board accounts on a monthly basis.
. Schedule of the amount of interest earned on County funds that have been spent on costs
to maintain the Clerk's operations in Fund 011 or any other fund maintained, used and
controlled by the Clerk.
. Any recommendations that we have to improve the County's internal controls or
monitoring functions of the Clerk's activities.
Proiect Schedule
All work will be performed within the time frames required by the County. The Engagement will
be completed and the Report will be presented to the County on an agreed upon date. We
estimate that we can have our procedures completed in a period of two to three weeks, assuming
the rapid availability of financial records from the respective financial institution(s) and from the
Clerk for the relevant cash accounts. If we determine that the financial records are not available,
we will coordinate any schedule revisions with the County representative.
Reauest far InfDrmatlon
You acknowledge that, to complete our engagement, we will need access to certain types of
information that we previously identified in order to conduct our forensic reviews. You
understand that it Is important for us to obtain this information in order complete our
engagement in an efficient time period.
Rachlin
acoountants. advisors
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Mr. Stephen Y. Carnell, Director
Collier County Purchasing
Page 4
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EntraR'ement Team
The proposed engagement audit partner, Marta Alfonso, will serve as the Engagement Partner
and will have the responsibility for supervising the engagement and preparing the Report. We
will use other professionals to complete the review given the skills, deadlines, and the levels of
services required. We are prepared to start upon the execution of this engagement letter.
Rachlin will provide communications to the County as necessary and as requested.
ProDOsed Fee Schedule
Rachlin proposes that the fees for the Engagement will range between $lS,ooo to $20,000, and
$S,OOO out'of-pocket costs for reasonable out-of,pocket, travel and related expenses, in
accordance with Section 112,061, Florida Statutes. These fees assume the rapid availability of
financial records from the respective financial institution(s) and from the Clerk for the relevant
cash accounts. If we determine that the financial records are not available, we will coordinate any
fee impacts with the County representative prior to proceeding, if additional services are required
or requested, these services will be billed at an average blended rate of $19S.OO per hour.
Partner in charge
Manager
Staff
$300 - 425
$200 - 280
$130 - 150
Additional Terms and Conditions
We acknowledge your right to terminate our services at any time, and you acknowledge our right
to resign at any time (including instances where, in our judgment, our independence has been
impaired or we can no longer rely on the integrity of the County), subject in either case to our
right to payment for charges incurred to the date of termination or resignation. You agree to
indemnify and hold this firm, its partners, its directors and employees harmless from any and all
liabilities, costs and expenses relating to this engagement, as well as expenses (and those of our
legal counsel) incurred by reason of any action taken or committed to be taken by us in good faith.
In no event will our firm be liable for incidental or consequential damages even if we have been
advised of the possibility of such damages, subject to limitations per Section 768,28, Fiorida
Statutes.
it is our goal to maintain a constructive and positive relationship with you. If for any reason you
are dissatisfied with the quality or costs of our services, please let us know so we can discuss and,
hopefully, rectify the problem. Should we be unable to amicably resolve any such dispute, we
believe a prompt and fair resolution, without the time and expense of formal court proceedings,
would be in our mutual interests. To this end, we both agree that any controversy (including fee
disputes and malpractice claims) we may have shall be submitted to binding arbitration to be
conducted in Florida before the American Arbitration Association ("AAA") in accordance with the
Commercial Arbitration Rules of the AAA. We both waive any right to bring a court action, or to
have a jury trial, and agree that the party prevailing in any arbitration shall be entitled to recover
from the non-prevailing party its reasonable attorney's fees and costs, including fees and costs,
which might be incurred in litigation, related to the arbitration.
Rachlin
BeDDuntants . adYilllll'a
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Mr. Slophen y, Cornell, Director
Collier County Purtl1..lnl
Pile 5
By acknowledging acceptance of the terms of this engagement, you represent and warrant that
you have the authortty to employ our firm on the terms and conditions set forth herein.
If the terms and conditions of this engaBement letter are in accordance with your undellltanding
and meet with your approval, please slBn and date one copy of this letter In the space provided.
Please forward the sicned engagement letter In the enclosed self-addressed envelope.
We look forward to working with you.
Very truly yours,
RACIlUN UP
~tAu" I
Jerry Chiocca
Partner
AGREED:
This letter correctly sets forth the understanding of the County.
By:
Title:
Date:
Rachlin
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RACHLIN COHEN & HOLTZ LLP
SCHEDULE OF HOURLY BILLING RATES
Effective July 1, 2007
Partners
$ 300 - 425
Principals
$ 225 - 310
Managers
$ 200 - 280
Supervisors
$ 180 - 200
Seniors
$140-170
Staff
$ 130 - 150
Associates
$ 115 - 150
Interns
$ 75 -100
Invoices are generally re1Ulered monthly, inclusive of out -of "Pocket expenses for travel,
toU caJJs, etc. Paynrent is due upon receipt of invoice. We reserve the right to stop
work on cUents where an amount is 30 days or more past due. All bills that remain
unpaid for more than 60 days will be subjeetto an annfUll interest charge, calculated
lrrom the date of this statenrent.
Rachlin
aocountants-advlsors
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ACORDN CERTIFICATE OF L1ABll~~E~I~~~~~~MATTERDFINlJi:~
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USllnsur.nce Sv.. 01 FL-CL ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
200 We.t Cyp.... Creek Road iI500 HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
Fori Lauderd.le. FL 33309
954 607_ INSURERS AFFORDING COVERAGE NAIC ,
ON....... INSURER A:. Hartford Fi,.. Inaurllnce Company 18682
Rachlln,LLP INSURER 8; Twtn City Fire lnaurance Company 29459
Alln: Hlld. Gilpin INSURERC;
1 S.E. 3rd Ave., 10th Floor INSURER D:
MI.ml, FL 33131 INSURER E:
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COVERAGES
THE POLICIES OF INSURANCE LISTED BEl.OW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING
ANY REQUiREMENT, TERM OR CONDmON OF ANY CONTRACT OR OTHER DOCUMENT WIlH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAIN, THE INSURANCE AFFORDED BY THE P01.ICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, eXCLUSIONS AND CONDITIONS OF SUCH
POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
TYPE Of "BURANCl!! POlICY NUMBER '<>UCY ...noN '"'""
A ~EJW. UA8lUTY 21 UUNTE6709 05l01/0B 05101/09 EACH OCCURRENCE '1 000 000
jX. t==r~ERClAt. GENERAlllABlUTY OAMA.GE TO REtfTEO '300,000
f-- Cl.AlMS W.DE [!J OCCUR MEOEXP(N _~) .10000
r- PERSON...... 6 AOY INJURY .1 000 000
r- GENEAAl AGGREGATE .1 000 000
~~ AGGREGATE L1WlT ""r~t PER: PRODUCTS. COMPIOP AGG S1 000 000
POliCY n .~ lOC
A ~TOIlIOIIlE UAlILITY 21UUNTE6709 05101108 05101/09 COMBINED SINGLE LIMIT
""""0 (ElKCidenl) '1,000,000
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- A.Ll OWNED AUTOS BOOIl Y INJURY
(P..-pemlll! .
SOiEDUlED AUTOS
X HlAED AUTOS eOOllYIN.lURY
X {P.reccldenlj .
~ NON--owNEO AUTOS
PROPERTY DAMAGE: .
(P...cd....l)
=rUAmLrrY A.UTO ONLY - EA ACCIDENT I
""""0 OTHER THAA EAACC .
AUTO OfIILY: AGO .
A EXCf.......LLA UA8ILJTY 21RHUTE6189 05101108 05101109 EACH OCCURRENCE .T 000 000
X OCCUR o CLAIMS WA,DE A.GGREGATE .7 000 000
.
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X RETENTlON .10000 .
B WOItK!IlIIC~"ONAND 21WERW8227 01/01108 01/01109 XI,WCSTA.lU;,1 10TH-
EMPLOYERS' UA&IUTY E.l. EACH A.CCIDENT .500 000
ANY PROPR1ETORIPARlNERlEXEClJTIVE
DFFICERlUEMBEA EXQ.U0E07 e.l, DISEASE. EA. EMflLOYEE .500 000
g~~~~~Nto.v E.l, DISEASE. P'OLlCYLlMIT .500 000
OTHER
OEBCRI'11OH Of OPEIlIA.TJOHI/I..OCATICINII WHICLU fEXCLUllON1 ADDEO BY ENDORSE-.n' I"'~cw. PROYlllON$
- Supplemental Name ....
RCH Mangement Co., LLC
Rachlin Foundation, Inc.
Rachlin Flnllnclal StaHlng, LLC
(See Attached De.criptlon.)
CERTIFICATE HOLDER
CANCELLATION
Collier County Board of
Commiuloners
3301 Tamlaml Trlll1 East
Napl.., FL 33412
IHOULD NlV OF Tl4EABOVE DUCIUHD 'OUCIEI Ie CANCELLED 1El'0RE THE EXPiRATION
DATE lHI!IteOf', THE II.UINClIHOU1'U!R WILL ~VOl't TO IIAIL -14- DAYIi WRITTEN
NOTlCE TO THE CERTIFICATE HOLDDl: NAIlED TO 1HE L.lFT.1UT 'AlLURE TO 00 10 lHALl
IIII'OIlE NO OIU~1lON OR LlA8lLrT'Y OF AMY KWD UPON THE INSUREIl fTaAGENTS OIl
ACORD 25 (2001106) 1 013
M2812430/M2454187
FXCEU
8 ACORD CORPORATION 1888
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IMPORTANT
If the certificate holder is an ADDITIONAL INSURED, the poIicy(ies) must be endorsed. A statement
on this certificate does not confer rights to the certiflC8te holder in lieu of such endorsement(s).
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may
require an endorsement. A statement on this certificate does not confer rIghts to the certiflC8te
holder in lieu of such endorsement(s).
DISCLAIMER
The Certificate of Insurance on the reverse side of this tonn does not constitute a contract between
the issuing insurer(s), authorized representative or producer, and the certificate holder, nor does it
affirmatively or negatively amend, extend or alter the coverage afforded by the policies listed thereon,
ACORD 25-8 (2001/01) 2 of 3
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nE$ClU~eTION~Confltiued from Page 1~
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Collier County Boarel of Comml..ioners are additional Insured with respects
to General Uablllty
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AMS 25.3 (2001/01)
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LEMME
InSUflnce Irokers
and Consult. Ills
VERIFICATION OF INSURANCE
ISSUED TO;
Collier County Board of Commissioners
3301 Tamiami Trail East
Naples, FL 34122
We, the undersigned Insurance Brokers, hereby verify that interstate Fire & Casualty
Company and Liberty Mutual Insurance Company have issued the fOllowing described
insurance, which is in force as of the date thereof-
PROFESSIONAL L1ABIUIY INSURANCE
NAME OF INSURED; Rachlin LLP and others as more fully described in the
Policy.
POLICY NUMBER; ACL-1000051 and PL3S437404002
PERIOD OF INSURANCE; 12;01 a.m, June 1, 2007 to 12;01 a.m. September 1, 2008
SUM INSURED;
$10,000,000 Aggregate for the period of insurance
including costs, charges and expenses
excess of the applicable retention as stated
in the policy.
SUBJECT TO ALL TERMS, CONDITIONS AND LIMITATIONS OF THE POLICY
This document is furnished to you as a matter of information only and is not insurance
coverage. Only the formal policy and applicable endorsements offer a comprehensive
review of the coverage in place, The issuance of this document does not make the
person or organization to whom it is issued an additional insured, nor does it modify in
any manner the contract of insurance between the Insured and the Insurer. Any
amendment, change or extension of such contract can only be effected by specific
endorsement attached thereto.
Issued at Chicago, Illinois
Lemme Insurance Group, Inc,
Date; August 13, 2008
Per; tb-....dl~-(.A.-
Executive Vice President
Lemme lna:....n'e 6rDUp, IQ[.!3701 Algonquin Road I Suite 810 J Rolling MeiNIows ]ll60008! TeI..7 315 '100 I Fax 1.473856801 I www.lemml!.CDm
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COLLIER COUNTY MANAGER'S OF~~' -"'--
3301 East Tamiami Trail' Naples, Florida 34111. (239) 774,8383 . FAX (239) 774.4010
June 27, 20.0.8
Honorable Dwight E. Brock:'
Clerk of the Circuit Court
Collier County, Florida
Dear Mr. Brock:
The Board of County Commissioners (Board), at its June 24, 200.8 meeting, Agenda Item
10K, authorized the acquisition of auditing services to detennine if the Board's direction
to its Clerk via Resolution 2007-257 concerning interest income on Board investments is
being followed. A copy of the confonned resolution and the Executive Summary
presented to the Bo!l1'(t is attached for your perusal.
Mr. Grady's facsimile letter, dated June 20., 2008, to the Board Chairman and the
Commissioners on your behalf stated that the Clerk "will fully cooperate in any audit". I
trust that Mr. Grady's statement on your behalf is accurate.
The scope of this audit will be limited to the following determination: has any interest
income, from any source, earned on Board investments been used, transferred and/or
expended in any manner that conflicts with the intent of Resolution 2007-257. County
Management intends to engage the Board's external auditors Ernst & Young, LLP (E&Y)
for this limited scope audit. E& Y will be used for the audit because they already have
intimate knowledge of the investment process/activity used by the Cleric. They are
familiar with the banking, services contract used by the Clerk and, the
budgeting/accounting requirements of the State and the County as well as the SAP
accounting software.
The Board instructed me to inquire if the Clerk would provide the required infonnation to
the County Manager; this action would avoid the cost of an audit.
Please be aware that the Board wants to detennine if its direction to the Boards Clerk via
Resolution 20.0.7-257 is being followed. It is a given fact that a part of Resolution 20.07-
257 is not being followed; I.e., interest income on Board funds, in its entirety, is not being
returned to the Board On a monthly basis,
Specifically, the infonnation needed. to determine if Resolution 200.7-257 is being
adhered to follows:
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I. Please provide on a montbly accrual basis for FY 2008, the amount of interest - .
income that has been earned on Board investments, including but not limited to
overnight interest earned on the concentration account and interest earned on
investments that resided or resides in the custodial account.
2. Please provide (not withstanding the fungible nature of money) on an accrual
basis for FY 2008, the amount of Board interest income by month that has been
spent on costs to maintain the Clerk's operations in Fund 0 11 or any other fund
maintained, used and controlled by the Clerk.
3. Please identify by month for FY 2008 any interest income earned on Board funds
that has been placed in any fund other that the Clerk's General Fund (011). If this
has occurred, please identify how this interest is classified and in what fund.
4. Please provide on an accrual basis for each month in FY 2008, the amount of
interest income earned on Board interest income. For specificity, the request is to
identify compounding of interest earned on Board funds. For example, interest
income earned on Board investments is deposited into the Clerk's General Fund .
(011); this money earns interest nightly. Overnight interest earned on Board
interest belongs to the Board. This compounding of interest should be identified
as requested in the first sentence of this paragraph.
5. Please identify and provide on an accrual basis for each month in FY 2008, the
overnight interest earned on the Boards concentration account. Please identify
how this interest is classified and in what fund.
Time is of the essence. Your attorney was asked, some time ago, to verify the numbers in
our Budget Director's affidavits, previously filed with the Court. If the information
requested "ill be provided in a timely, sufficiently detailed and factual manner, the pain
and cost of an audit may be avoided. Please provide this information no later than
Wednesday, July 9, 2008, Tbe information outlined above will form the nucleus of the
limited scope audit, should you choose not to provide the requested documentation.
Scope definition with E&Y will commence on Wednesday, July 9, 2008. This is
necessary so the Board can approve and the Chairman can execute the audit contract after
the Boards July 22, 2008 meeting. My intent is to provide the audit report to the Board in
September, 2008.
~~~-4
James V. Mudd
County Manager
CC: Board of County Commissioners